LUTC PKT 09-14-1998
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Cily of Fcderal Way
Cit\" Council
Land l.lscrrransportatioll Committee
Scptcmb..~r 14, 1998
7.00 pm
City Hall
Council Chambers
MEETING AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. PUBLIC COMMENT (3 minutes)
4. COMMISSION COMMENT
5. BUSINESS ITEMS Action
Miller/l 0 min
+
A.
South 304th StreetJMilitary Road, Street
& Traffic Signal Improvements-
Authorization to Award Bid
Action
Miller/lO min
B.
Military Road at Star Lake Road Signal-
ization Project
Action
Miller/lO min
C.
South 336th Street/SR99 (13th Avenue Action
South to 18th Avenue South) Street
Widening Project/Authorization to Reject Bids
Miller/lO min
D.
Unresolved Code Amendments Update
Infonnation
McClung/l 0 min
E.
1998 Comprehensive Plan Update
Action
Clark/Perez/90 min
6.
FUTURE MEETING AGENDA ITEMS
SWManagementJDept of Ecology Ordinance &
Manual Package
Open Cut of ROW vs Boring
Land Use PermitIBuilding Fees
Non Residential Design Guidelines
Adult Entertainment Regulations
R T A Process
7.
ADJOURN
Committee Members:
Phil Watkins, Chair
Jeanne Burbidge
Mary Gates
City Staff:
Greg Moore, Director, Community Development Services
Sandy Lyle, Administrative Assistant
253.661.4116
I:\LU- TRANS\SEP 14LUT.AGN
City of Federal Way
City Council
La.nd l:se/Transportation Committee
Augusl 17. 1998
5:30pm
City Iiall
Council Chambers
SUMMARY
In attendance: Committee members Phil Watkins (Chair) and Jeanne Burbidge; Council Member Linda Kochmar; Director of
Community Development Services Greg Moore; Public Works Director Cary Roe; Assistant City Attorney Bob Sterbank;
Senior Planner Margaret Clark; Traffic Engineer Rick Perez; City Manager Assistant Derek Matheson; Administrative Assistant
Sandy Lyle.
1. CALL TO ORDER
The meeting was called to order at 5:30pm by Chairman Phil Watkins.
2. APPROVAL OF MINUTES
The minutes of the August 3, 1998, meeting were approved as presented.
3. PUBLIC COMMENT
There was no public comment on any non-agenda items.
4. COMMISSION COMMENT
There was no additional comment from any of the City Commissions.
5. BUSINESS ITEMS
A. Le~islative A~enda - Staff presented to the Committee a draft legislative agenda in preparation for the 1999 Legislative
Session. The Committee raised a number of issues with the position paper and agreed that those issues would be
further discussed later at the Committee and Council levels prior to amendment and adoption.
B. Pavilions Center Access on South 3 12th Street - Prior to the construction of Pavilions Center Phase I, the Traffic
Division of the Public Works Department expressed concern about the location of the driveway access onto South 3 12th
Street. In the first nine months of operations at Pavilions Center, the South 3 12th Street access experienced fourteen
traffic incidents. Several remedies have been proposed. Negotiations with the current owners of the property have
resulted in an impasse with respect to the roles and responsibilities for implementation of suggested alternatives. Staff
approached the Land Use/Transportation Committee for direction. The Committee m/s/c recommendation of approval
to the City Council to construct Type C curb to restrict left turns at the driveways between 14th Avenue South and
Pacific Highway South, at an estimated cost of $10,000, to be funded from the Traffic Division's operational budget.
C. 1998 Conwrehensive Plan Update - The Committee directed that this meeting would be the first of three meetings
necessary to review the proposed 1998 updates to the existing Comprehensive Plan. The entire next meeting will be a
discussion of Chapter 3, Transportation. The September 21, 1998, meeting will conclude review of the Comp Plan
updates with discussion of the remaining Comp Plan chapters 4, 5, 6, 7, and 10. The site specific requests will be
discussed last.
The 1998 Comprehensive Plan Update is the first since the Comp Plan was adopted in November 1995. Site specific
requests, if approved, will result in changes to the Comprehensive Plan designation map and to the zoning map. The
SEPA Detennination was issued on the Comprehensive Plan update on May 6, 1998. There were no comments nor
appeals received on the SEP A Detennination. The Committee asked that only the substantive changes be pointed out
for the purpose of discussion. There were no changes to Chapter 1 and the Committee concurred with all the Planning
Commission recommendations for Chapter 8. The Committee asked for language in Chapter 9 to address Department
of Community Trade and Economic Development's (DCTED) comments on Wellhead Protection areas. In Chapter 2,
modifications were proposed to the section on water availability. The addition of language outlining the process for
future Comp Plan updates was highlighted. Capacity analysis was not included in the updated portion because that
work was too big a job to address this year. Language was also added in Chapter 2 to address annexation requests by
Weyerhaeuser. The Committee also concurred that language be added for minimum square footage associated with
each multi-family designation.
D. Date of Se:ptemher Meetin(,!s - The next meeting date falls on the Labor Day Holiday. Therefore, the Committee will
meet on September 14, 1998.
6. FUTURE MEETINGS
The next meeting will be held on August 17, 1998, at 5:30 pm.
7. ADJOURN
The meeting was adjourned at 7: 15pm.
I:\AUGl7LUT.SUM
CITY OF -
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DATE:
September 8, 1998
TO:
Phil Watkins, Chair
Land Use and Transportation Committee
FROM:
Ken Miller, Street Systems Manager ryI--
SUBJECT:
South 304th Street and Military Road, Street and Traffic
Signal Improvements, Authorization to Award Bid
BACKGROUND
The South 304th Street and Military Road Improvement Project was funded as a part of the 1995
voter approved bond issue. Currently South 304th Street and Military Road are two lanes at the
intersection. In the evening the intersection is very congested due to left turns blocking the
through traffic.
This project will install left turn lanes and an asphalt shoulder on Military Road and South 304th
Street at the intersection. Also, the intersection of South 304th Street and 28th Avenue South
will be lowered approximately 4 feet to improve site distance.
The following bids were received on August 25, 1998 for the project:
Scocollo Construction
Gary Merlino Construction
Tucci and Sons Construction
Engineers Estimate
$ 837,544.25
$ 839,808.75
$ 868,324.66
$ 716,446.20
Estimated Project Costs:
Total Estimated Costs
$ 3,500.00
$ 35,000.00
$ 837,544.25
$ 83,754.42
$ 5,000.00
$ 5.000.00
$ 969,798.67
Right of Way
Remaining Design Costs
Construction based on low bid
10% Construction Contingency
Printing/ Advertising
Utility Adjustments
Available Budget:
Project Funds
Asphalt Overlay Funds
$ 748,000.00
$ 43.000.00
Total Funds Avai1able
$ 791,000.00
The project would be approximately $178,798.67 over budget based on the bids received. Staff
attributes this increase increase in project costs to the bidding climate, high availability of work
for contractors, robust economy, timing of the bidding, and busy contractors. The high demand
and increased construction costs are not expected to change for at least a year. The project
shortfall could be funded with $91,481.00 from the Supermall mitigation money and $87,317.67
from unallocated street bond funds.
Recommendation
Place the following items on the September 15, 1998 Council Consent Agenda:
1.
Approve awarding the South 304th Street and Mi1itary Road Improvement Project
to Scocollo Construction in the amount of $837,544.25, and approve a 10%
construction contingency in the amount of $83,754.42.
2.
Authorize staff to use $91,481.00 of traffic mitigation money collected in 1993
from the Auburn Supermall as general mitigation, and $87,317.67 from the
unallocated street bond funds.
3.
Authorize the City Manager to execute the contract.
KM:kcm
K:\LUTC\1998\MILI 304.A W A
DATE:
September 2, 1998
TO:
Phil Watkins, Chair
Land U serrransportation Committee
v~
FROM:
Ken Miller, Street Systems Manager
SUBJECT:
Military Road at Star Lake Road Signalization Project
BACKGROUND
Three (3) bids were received and opened on August 18,1998 at 10:10 a.m. for the Military Road at Star Lake Road
Signalization Project. The bids were as follows:
Totem Lake of Tacoma, Inc.
Signal Electric, Inc.
TranstechElectric
Engineer's Estimate
$146,868.00
$149,370.96
$155,886.35
$128,761.60
The lowest responsive, responsible bidder is Totem Electric of Tacoma, Inc., with a total bid of$146,868.00.
AVAILABLE BUDGET
The budget for the Military Road at Star Lake Road Signalization Project is $180,000, and is comprised of the
following:
Hazard Elimination Program
Mitigation Funds
City Participation
$162,000.00
$ 17,370.00
$ 630.00
Total
$180,000.00
ESTIMATED COSTS
The estimated expenditures for this project is comprised of the following:
Design
WSDOT
Low Bid (Totem Electric)
Contingencies (10%)
Construction Engineering
Printing and Advertising
$ 33,771.40
$ 3,500.00
$146,868.00
$ 14,686.80
$ 2,000.00
$ 2,500.00
Total
$203,326.20
The project is approximately $23,326.20 over the budget of $180,000.00. There is $12,990.00 in the Non-
Motorized and $10,824.00 in the South 373rd Street/Hylebos Creek Bridge CIP project accounts available for a
total of$23,814.00 that would fully fund this project.
.RECOMMENDATION:
Place the following recommendations on the consent agenda at the September ì5, 1998 Council meeting for
approval.
I)
Award Military Road at Star Lake Road Signalization Project to Totem Electric of Tacoma, Inc., the lowest
responsive, responsible bidder, in the amount of $146,868.00, and approve a 10% contingency of
$14,686.80
2)
Authorize transferring $12,990.00 ftom the Non-Motorized account and $10,824.00 ftom the South 373rd
Street/Hylebos Creek Bridge account to fully fund this project.
3)
Authorize the City Manager to execute the contract.
K:\LUTC\1998\SlRLKA WD.MEM
DATE:
September 4, 1998
TO:
Phil Watkins, Chair
Land Use/Transportation Committee
Ken Miller, Street Systems Manager ~
FROM:
SUBJECT:
South 336th Street, & SR 99 (13th Avenue South to 18th Avenue South) Street
Widening Project; Authorization to Reject Bids
BACKGROUND
The South 336th at SR99 Right Hand Turn Lane Project was funded as a part of the 1995 voter-
approved bond issue. Currently, South 336th Street has no left turn lane east of SR 99 and four
lanes west of the intersection of SR 99. Due to the heavy westbound left turn movement and
traffic volumes, there are traffic backups, congestion, and accidents. The Bond Issue Project
was described as adding a 150-175 foot eastbound right hand turn lane. On February 25, 1997
Council approved expanding the project to include a westbound left turn lane and extending the
additional right hand turn lane on South 336th Street to 13th Avenue South.
Bids for the project were opened on August 25, 1998 and are listed below:
Engberg Construction. . . . . . . . . . . . .. $504,843.40
Tucci and Sons. . . . . . . . . . . . . . . .. $508,382.70
Gary Merlino Construction. . . . . . . . . .. $556,377.75
Engineer's Estimate. . . . . . . . . . . . . .. $413,287.60
A V AILABLE BUDGET
Funds Available. . . . . . . . . . . . . . . . ., $693,500.00
ESTIMATED COSTS
Design .......................
Right of Way...................
Printing & Advertising. . . . . . . . . . . . .
Construction (based on low bid) . . . . . . . .
10% Construction Contingency. . . . . . . .
Construction Administration. . . . . . . . . .
Potential Condemnation. . . . . . . . . . . . .
$ 82,000.00
$126,000.00
$ 5,500.00
$504,843.00
$ 50,484.30
$ 25,000.00
$ 30,000.00
Total........................ $823,827.30
The project would be $130,283.00 over budget based upon the bids received. Staff attributes
this increase in project costs to the bidding climate, high avai1abi1ity of work for contractors,
robust economy, timing of the bidding, and busy contractors. The high demand and increased
construction costs are not expected to change for at least a year.
There also remains one parcel of right of way outstanding and it is difficult to determine when
the City will have possession and use. The possibility of condemnation exists for this parcel and
could take one to three months.
Since it is late in the year and right of way is a potential problem, staff recommends rejecting
all bids and rebidding the project in the first quarter of 1999. This delay will allow time to
resolve the right of way issue and the bidding will take in a more favorable climate and at a time
when contractors are looking for work for the upcoming construction season.
RECOMMENDATION
Place the following item on the September 15, 1998 Counci1 Consent Agenda for approval:
1.
Approve the rejection of all bids received for the South 336th Street Project;
2.
Authorize staff to rebid the project during the first quarter of 1999, or at such time the
right of way acquisition/condemnation process is complete.
KM:kcm
k: \lute\ 1998\336th@99.REJ
DATE:
September 9, 1998
TO:
Phil Watkins, Chair
Land Use and Transportation Committee
FROM:
Rick Perez, Traffic Engineer ~
SUBJECT:
Comprehensive Plan Amendment - Transportation Element
Background
Staff has proposed amendments of the Transportation and City Center Elements of the
Comprehensive Plan as well as concurrent code amendments. Since the presentation of the
proposed amedments to the Planning Commission, staff is proposing minor amendments to clarify
intent and meet DCTED' s requirements.
Comprehensive Plan:
Page m-33: Modify Cross-Section Y to provide 24 feet of pavement, and sidewalk only on one
side.
Page m-53, TP16: Replace "Establish a LOS standard..." with "The City's LOS standard shall
be ...".
Page 111-118, TP84: Add "by the end of 1998".
Page 111-118, TP85: Add "by the end of 1999".
Page VII-15, CCPI6: Replace "Establish a LOS standard..." with "The City's LOS standard
shall be... " .
Code Amendments:
Section 20-180(a): Add the following: ".. . except in cluster subdivisions and short subdivisions
where private tracts may be used consistent with standards in section 22-1528."
Section 22-1474: Replace all references to sections 22-1524 and 22-1525 with section 1516 et seq.
Section 22-1496: Replace reference to sections 22-1524 and 22-1525 with section 1516 et seq.
Section 22-1516: replace reference to sections 22-1517 through 22-1523 with sections 22-1517
through 22-1528.
Section 22-1528: Add the following after the first sentence: "There is no minimum centerline
radius on local streets. Traffic calming devices may be incorporated into streets in residential
zones, as approved by the public works director."
Also, in the table, revise the paved width of Cross-section Type Y from 20 to 24 feet; and add
the fol1owing footnote to Cross-Section Type Y: "May be used in duster and short subdivisions
when aH of the foHowing conditions are met:
1.
2.
3.
The street is in a private tract;
The tract abuts no more than four dwelling units;
The tract is no more than 150 feet in length."
Section 22-1543(a): Replace "shaH" with "may". Also, add the following: "Left-turn and
crossing movements through standing queues of traffic may be prohibited, as detennined by the
public works director."
Recommendation
Staff recommends that the Committee recommend approval to the City Council of the proposed
Comprehensive Plan and code amendments as amended herein.
RAP
k: \lutc\1998\compplan.mmo