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Council MIN 04-15-2014 RegularCITY OF Federal Way MINUTES FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall April 15, 2014 7:00 p.m. www.cityoffederalway.com 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 7:02 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember LydiaAssefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Bob Celski, Councilmember Martin Moore and Councilmember Dini Duclos. City staff in attendance: Interim City Attorney Amy Jo Pearsall and City Clerk Carol McNeilly. 2. PLEDGE OF ALLEGIANCE Joann Piquette led the Pledge of Allegiance. Motion: Deputy Mayor Burbidge moved to amend the agenda to add Executive Session after Council Reports for the purpose of discussing Collective Bargaining. Councilmember Duclos second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. 3. PRESENTATIONS a. Communities in Schools Community and Economic Development Director Patrick Doherty provided background information on the Communities in Schools (CIS) Program and introduced CIS Executive Director Tracy Oster. Ms. Oster reported on the activities of the CIS Program and noted they recently became an accredited program. Their mentoring program caters to students in thirteen schools. Councilmembers expressed their thanks to Ms. Oster for her work with CIS, and the programs they offer. Councilmember Assefa- Dawson inquired if CIS has a program where High School City Council Minutes — April 15, 2014 Regular Meeting Page 1 of 9 students mentor elementary school students. Ms. Oster stated they do not have that type of program at this time. Ms. Oster reported CIS is hosting their fundraising breakfast on May 16th. b. Certificates of Appointment: North Lake Management District At their April 1St meeting the Council appointed members to serve on the North Lake Management District Advisory Committee. Councilmember Celski read the Certificates of Appointment into the record and presented them to the individuals in attendance. c. Mayor's Emerging Issues and Report Interim City Attorney: Mayor Ferrell announced he has appointed Amy Jo Pearsall to serve as Interim City Attorney and provided information on Ms. Pearsall's work history, education and qualifications. Reorganization of City Management structure: Mayor Ferrell reported on the recent reorganization of the City management structure. The Administrative Services Department was eliminated; the City Clerk's Office, Emergency Management, Human Resources and Information Technology have been moved to the Mayor's Office and will report to the Chief of Staff. The Community and Economic Development Department was divided into two departments: Community Development and Economic Development. The Public Works / Parks, Recreation and Cultural Services Department was divided into two departments: Parks and Public Works. The City is currently recruiting for the Economic Development Director position. This will come before Council for confirmation of the Mayor's appointment to the position. Mayor Ferrell stated an ordinance revising the structure and establishing duties /qualifications in the Federal Way Revised Code is scheduled for first reading on tonight's agenda (item 7.a.) Brooklake Property update: Interim City Attorney Pearsall reported staff has made several site visits to the property and is assessing priorities relating to clean up of the site to ensure a smooth transition towards City management of the property. Code Enforcement efforts: Mayor Ferrell stated the City will be focusing on "hot spots" or areas where there are ongoing issues that need to be addressed. Mayor Ferrell has asked Patrick Doherty to develop a plan that takes a proactive approach for Code Enforcement issues rather than a complaint driven system. New City Tourism website — www.visitfw.org Patrick Doherty provided a demonstration of the new website which provides resources for lodging, shopping and places to visit within the City. Local businesses that focus on tourism and hospitality have been invited to add information to the site. Councilmember Maloney inquired if the City will oversee the content of the website. Mr. Doherty stated the City is the administrator and will be notified when new content is added. Councilmember Honda inquired who at the City will be in charge of the website and if businesses will be charged to use the website. Mr. Doherty responded Tina Piety will be the staff person in charge of the website and businesses will not be charged for using the website. Councilmember Duclos inquired if businesses are pre- approved prior to being added to the website. Mr. Doherty stated there will be a level of vetting associated with each business as the focus will be on hospitality and tourism businesses. Neighborhood Connection Meeting: The next Neighborhood Connection Meeting is scheduled for April 24 th at 6:00 p.m. at Adelaide Elementary School. Mayor Ferrell highlighted some of the presentations that will occur at the meeting and stated the intent City Council Minutes — April 15, 2014 Regular Meeting Page 2 of 9 of these meetings is to bring City Hall out to the neighborhoods, and follow up a few months later with the residents on issues that are addressed. Helen Keller Basketball Tournament: The Federal Way Lions Club is hosting the 6th annual Helen Keller Basketball Challenge on Saturday, April 19th at noon. The event will be held at Decatur High School and features teams representing the Federal Way Police Department and South King Fire and Rescue. Multi - Service Center Volunteer Luncheon: Mayor Ferrell attended the Multi- Service Center Volunteer Luncheon at Emerald Downs last week. He spoke to the importance of the work the Multi- Service Center does within the community. Economic Opportunity Development Forum: Mayor Ferrell provided a summary on the Economic Opportunity Development Forum he attended where they received a presentation on how to address poverty within communities. Drug Take -Back Day: Mayor Ferrell reported the Police Department is hosting a prescription drug take -back day on April 26th from 10:00 a.m. until 2:00 p.m. at City Hall — 333258th Ave. South Federal Way. 4. CITIZEN COMMENT Joann Piquette reported the Federal Way Coalition for the Performing Arts is hosting a fundraising event on May 31st at Twin Lakes Golf and Country Club starting at 7:30 p.m. Ms. Piquette reviewed the entertainment lineup and activities that will occur at the event. Leah Boehm -Brady lives near the school bus barn project. She encouraged the Council to make every effort to mitigate the impacts of the project. She submitted an analysis of the project (performed by Greg Wingard) into the record for distribution to the Council. She asked the Council to ensure the community is safe that any contamination at the site is cleaned up. Mayor Ferrell noted the council was not able to attend the neighborhood public meeting on this project, as they were in a quasi-judicial role. The Council has since amended the City Code to allow them to receive communications on development projects. Councilmember Honda noted the City Clerk received the analysis submitted by Ms. Boehm - Brady and will distribute it to Council tomorrow. Tracy Hills commented on the Town Square Park Council approved at theirApril 1st meeting. He feels the development of the new park may provide competition with Steel Lake Park and that the funding allocated to this park could be spent on other priorities. Mayor Ferrell noted $2M in funding for the new park has been set aside for a few years, and approximately 10% of that amount is being allocated for park development. Marie Sciacqua spoke on behalf of the Federal Way Kiwanis Club; she provided information on their Bringing up Grades (BUG) program that is currently in four elementary schools in the City. The program provides awards to students who raise their grades throughout the school year. Betty Taylor shared her recent experience while driving in the City, a police officer was on the road behind her and she felt intimidated by his presence. She would like to see the relationship between citizens and Police Officers improved. Mayor Ferrell asked Deputy Police Chief Sumpter to follow up with Ms. Taylor to discuss her experience. Norma Blanchard would like the citizens to be able to provide input on the development of a Performing Arts and Conference Center in the City. Mayor Ferrell noted the Council will conduct a Special Meeting on May 8th to discuss this item and receive a presentation on the City Council Minutes — April 15, 2014 Regular Meeting Page 3 of 9 Blue Ribbon Panel's findings. Gary Grant stated the City used to have police complaint forms; however, he recently requested one and was provided with a service report form, which requests personal information from the complainant. He feels providing personal information may be used for intimidation. He shared his recent experience when two Federal Way Police Officers visited his home. Mayor Ferrell inquired how the City would follow up on a complaint if someone does not provide their contact information. Mr. Grant feels the form requests too much personal information. Patrick Doherty provided a summary on the status of the DevCo Project located on the former Federal Way School District bus barn property (follow up to Ms. Boehm - Brady's public comment). Mr. Doherty stated the city has issued a SEPA decision and the appeal period nuns through May 2"d- The city will not issue any permits on the site until the site is deemed cleaned -up per the Department of Ecology (DOE) regulations. The DOE oversees various types of cleanups on projects in conjunction with the State Legislature Model Toxic Clean Up Act. The process often includes the applicant hiring a third -party to conduct surveys, take samples on the site and then establish procedures for /and perform clean -up. Once clean -up is performed, information would then be sent to the Department of Ecology who would verify the clean -up is complete and issue a letter to the city stating the results. Mr. Doherty noted the city, as well as citizens are allowed to communicate with the DOE. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval, all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: April 1, 2014 Special and Regular Council Meetings b. Family Funland Labor Contract Change Order c. Danneko Retainage Release d. Fiscal Year 2014 State Criminal Alien Assistance Program (SCAAP) Grant Application e. Washington Traffic Safety Commission (WTSC) Grant - Amendment #1 — For Impaired Driving and Seat Belts f. Fourth Amendment to AT &T Site Lease — BPA Trail /Aquatic Center Councilmember Honda pulled item 5.g. 2014 Community Enhancement Grant Allocations Motion: Deputy Mayor Burbidge moved approval of Consent Agenda items 5.a. through 5.1f. Councilmember Honda second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa - Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. City Council Minutes — April 15, 2014 Regular Meeting Page 4 of 9 5.a. 2014 Communitv Enhancement Grant Allocations Councilmember Honda stated she needed to recuse herself from voting on this item as she is a member of the Kiwanis and they are receiving a grant. Motion: Councilmember Duclos moved approval of the Program Year 2014 Community Enhancement Grant allocations as recommended by the Human Services Commission. Councilmember Celski second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Recused Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 6 -0. 6. COUNCIL BUSINESS a. Parks, Recreation, Human Services & Public Safety Council Committee Meetinq Minutes from March 11, 2014 Councilmember Honda stated the Councilmembers appointed to the Parks, Recreation, Human Services and Public Safety Council Committee changed between the March 11th and the April 8th meeting. As a result, she was the only returning voting member of the Committee at their April 8th meeting, and the minutes could not be approved. Therefore this item is under Council Business for approval by the Committee members (Honda, Maloney and Burbidge). Motion: Councilmember Honda moved approval of the March 11"' Parks, Recreation Human Services, Public Safety Council Committee minutes as presented. Councilmember Maloney second. Vote: Deputy Mayor Burbidge Yes Councilmember Maloney Yes Councilmember Honda Yes Motion carried 3 -0. b. Arts Commission Appointments At their April 15th Special Meeting the Council interviewed two applicants seeking appointment to the Arts Commission. Motion: Councilmember Honda moved to appoint Robin Cook and John Fairbanks to the Arts Commission as voting members to fill the remainder of unexpired terms through December 31, 2014. Councilmember Moore second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes City Council Minutes — April 15, 2014 Regular Meeting Page 5 of 9 Councilmember Duclos Yes Motion carried 7 -0. c. Human Services Commission Appointments At their April 15th Special Meeting the Council interviewed two applicants seeking appointment to the Human Services Commission. Motion: Councilmember Honda moved to appoint Kristine Reeves and Jenny Chang to the Human Services Commission as voting members to fill the remainder of unexpired terms through January 31, 2016. Councilmember Moore second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. 7. ORDINANCES First Reading: a. CB# 648 Amending the City Organizational Structure An ordinance of the City of Federal Way, Washington, amending the City Organizational Structure; amending FWRC Title 2, repealing Chapters 2.12, 2.19 and 2.21; and adding new sections to Title 2. (Amending Ordinance Nos. 11 -682, 10-666 and 10 -644) Interim City Attorney Amy Jo Pearsall reviewed the revisions to the City organization structure and amendments to Title 2 of the Federal Way Revised Code. The proposed ordinance would remove the Administrative Services Department; transfer Human Resources, City Clerk, Information Technology and Emergency Management Services to the Mayor's Office. It would divide Community and Economic Development into two departments as well as divide Parks and Public Works into two departments. Additionally, it would address appointment and Council confirmation for the following Director positions: Community Development; Economic Development; Parks and Public Works. City Clerk Carol McNeilly read the ordinance title into the record. Motion: Deputy Mayor Burbidge moved to approve the ordinance and forward it to the May a Council Meeting for second reading and enactment. Councilmember Moore second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. City Council Minutes - April 15, 2014 Regular Meeting Page 6 of 9 b. CB# 649 Amending Diversity Commission Membership Requirements An ordinance of the City of Federal Way, Washington, relating to the residency requirement for Diversity Commissioners; amending FWRC 2.65.030 (Amending Ordinance Nos. 92 -141, 93 -203, 96 -283, 06 -531 and 13 -748) Interim City Attorney Amy Jo Pearsall stated the proposed ordinance would amend Federal Way Revised Code 2.65.030 - membership requirements for Diversity Commissioners to allow individuals who are serving on the Commission as of November 1, 2013, that reside outside of the City limits would be eligible for reappointment to the Commission. Councilmember Maloney inquired if there is a limit on the distance (how faraway) Commissioners can live from the City as well as a limit on how many times they can seek re- appointment. Ms. Pearsall stated the proposed ordinance does not have any limitations on those two items. Deputy Mayor Burbidge spoke in support of amending the residency requirements to state members serving on the Commission as of November 1, 2013 shall reside within the Federal Way School District boundaries. Councilmember Maloney spoke in support of Deputy Mayor Burbidge's proposed language. Motion: Counciimember Honda moved to forward approval of the ordinance - with the requirement that members reside within the Federal Way School District boundaries - to the May 6th Council Meeting for second reading and enactment. Deputy Mayor Burbidge second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. Second Reading: c. CB# 647 Alternate Members for the Independent Salary Commission An ordinance of the City of Federal Way, Washington, relating to the Independent Salary Commission; amending Federal Way Revised Code 2.80.030 At their April 1 st Meeting the Council approved the ordinance and forwarded it to this meeting for second reading and enactment. City Clerk Carol McNeilly read the ordinance title into the record. Motion: Councilmember Duclos moved to approve the ordinance and forward it to the May 6t' Council Meeting for second reading and enactment. Councilmember Celski second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes City . Council Minutes — April 15, 2014 Regular Meeting Page 7 of 9 Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7-0. Ordinance 14 -765 8. COUNCIL REPORTS Councilmember Assefa - Dawson reported she attended the Soroptimist luncheon last weekend which was very well attended. She thanked Councilmember Honda for her work on the event. Councilmember Maloney stated she also attended the Soroptimist luncheon and she respects the work they do in the community. She has been working on the preliminary agenda for the Ad -Hoc Branding Committee meeting. She noted her co- worker's child passed away yesterday, she asked for prayers for the family. Councilmember Honda reported she visited the Fusion Boutique today. Proceeds from the boutique will go towards funding Fusions' programs; she encouraged everyone to visit the store. She highlighted the Parks and Recreation brochure and noted the Federal Way Community Center provides numerous programs for children, seniors and people of all ages. Councilmember Celski stated he is looking forward to the upcoming reception for the newly appointed Consul of South Korea this coming Thursday. On April 22nd from 2:00 p.m. to 4:00 p.m. there will be a job fair at the Federal Way Community Center for veterans. Councilmember Celski highlighted the agencies that will be in attendance at the job fair. Pre- registration is encouraged— visit www .veteransiobfair.eventbrite.com Councilmember Moore reported Federal Way student Dom Cooks is in a coma at a local hospital and asked for prayers for him and his family. He attended the Multi- Service Center Volunteer Luncheon and is looking forward to attending the Federal Way Little League kickoff jamboree. Representative Freeman will be hosting a Cinco de Mayo community event in Federal Way at the Hampton Inn Suites. Councilmember Duclos reported on the Regional Policy Meeting she attended. At the meeting they approved the Work Plan that the SCA Caucus developed. They also received a presentation on human trafficking (sex trafficking and labor trafficking), the discussion on this topic was very informative and took up the majority of the meeting. A briefing on the Solid Waste Transfer Plan final report was scheduled on the agenda, however, due to the length of discussion on trafficking they did not get to address that item. Meeting attendees did get to provide questions on the Plan which will be discussed at their next meeting. Councilmember Duclos announced the next FEDRAC meeting is April 22nd Deputy Mayor Burbidge attended a South County Area Transportation Board (SCATBD) meeting where they received a presentation on the WA State Road Usage Charge Assessment which is a potential replacement for the state gas tax. They were also briefed on the Next Generation of Air Transportation Report which analyzed how best to serve future air transportation needs with future improvements. Tomorrow the Lodging Tax Advisory Committee will meet. Tuesday, April 22nd is the fundraising breakfast at Emerald Downs for the Boys and Girls Club. This week she will attend the Domestic Abuse Women's Network (DAWN) fundraising breakfast. She also attended the Soroptimist luncheon last weekend where Councilmember Assefa - Dawson received the Ruby Award. City Council Minutes — April 15, 2014 Regular Meeting Page 8 of 9 9. EXECUTIVE SESSION — added item The Mayor, Council and Interim City Attorney adjourned to Executive Session at 8:52 p.m. to discuss Collective Bargaining Pursuant to RCW 42.30.140(4)(b) for approximately thirty minutes. They adjourned from Executive Session at 9:12 p.m. 10. ADJOURNMENT With no additional agenda items, Mayor Ferrell adjourned the meeting at 9:12 p.m. Attest: ra J� 0 D(�c " ofifil 'C'arol McNeilly, CIVIC, Cit Clerk Approved by Council: May 6, 2014 City Council Minutes — April 15, 2014 Regular Meeting Page 9 of 9