RES 14-658RESOLUTION NO. 14 -658
A RESOLUTION of the City Council of the City of Federal Way, Washington,
Repealing Resolution Nos. 90 -13, 97 -242 and 03 -390; Authorizing the Mayor
or Designee to Make Early Payment of Claims; Authorizing Petty Cash Funds;
and Authorizing a Controlled Substance Buy Account and an Investigative
Buy Account.
WHEREAS, effective November 2010, the form of government changed to a Mayor- Council form
pursuant to RCW 35A.12, et seq.; and
WHEREAS, Resolution Nos. 90 -13, 97 -242 and 03 -390 need to be repealed because the position of
city manager no longer exists, and the Mayor is now the Chief Executive Officer of the City; and
WHEREAS, pursuant to RCW 35A.12.100, the City of Federal Way Mayor is authorized to
organize and regulate the internal affairs of the City of Federal Way; and
WHEREAS, the Mayor is authorized, pursuant to RCW 35A.12.100, to supervise the
administrative affairs of the City; and
WHEREAS, it is in the best interest of the City to provide a process for early payment of claims to
take advantage of early payment discounts,
WHEREAS, there is also a necessity to establish petty cash funds, and
WHEREAS, there is a necessity for the Police Department to have immediate access to cash to
purchase controlled substances during narcotics investigations, vice operations, or other investigations and
to purchase evidence or to otherwise gather investigative information from informants and follow -up
investigations that may involve travel expenses,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES
AS FOLLOWS:
Section 1. Authorization to Make Early Pam. The Mayor or the Mayor's designee may issue
checks in payment of claims prior to City Council approval of those claims, subject to the following
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conditions:
A. The Mayor or designee shall have furnished an official bond for the faithful discharge of their
duties in an amount not less than $50,000, which bonding requirement may be satisfied by the posting of
any other bonds required by State law or City ordinance to assure faithful performance of the person's
duties.
B. The City Council shall have available for its review at its next regularly scheduled public
meeting the claims paid and the listing of all checks issued prior to City Council review.
C. If, upon review, the City Council disapproves any claim, the Mayor or designee shall cause the
disapproved claims to be recognized as receivables of the City and to pursue collection diligently until the
amounts disapproved are collected or until the City Council is satisfied and approves the claim.
Section 2. Authorization of Petty Cash Funds. The Mayor or designee is authorized to establish
and maintain necessary petty cash funds as deemed appropriate. Such individual petty cash fund shall not
exceed the sum of $1,000, with expenditures from each such fund to be separately accounted for in
accordance with recommended procedures of the State's Auditor's office.
Section 3. Authorization of Buy Accounts. The Mayor or designee is authorized to maintain a
Controlled Substance Buy Account and an Investigative Buy Account to be maintained by the Police
Department subject to the following conditions:
A. Controlled Substance Buy Account. The Controlled Substance Buy Account shall not exceed
$20,000, except in the case of an emergency, when the Mayor or designee is authorized to temporarily
increase the account to $40,000 for the duration of an emergency period.
B. Investigative Buy Account. The Investigative Buy Account shall not exceed $10,000, except in
the case of an emergency, when the Mayor or designee is authorized to temporarily increase the account to
$20,000 for the duration of an emergency period.
C. Expenditures. Expenditures from the Controlled Substance Buy Account and the Investigative
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Buy Account may be made for any law enforcement purposes, including, without limitation, the following:
(i) Confidential investigative expenses for the purchase of services including travel or
transportation of an undercover officer or an informant. The lease of real or personal property reasonably
necessary to establish the appearance of affluence, credibility, and a general atmosphere conducive to the
undercover role, together with meals, beverages, entertainment, and similar expenses;
(ii) The purchase of evidence and/or contraband such as drugs, firearms, stolen property, etc.,
required to determine the existence of a crime or to establish the identity of a participant in a crime;
(iii) The purchase of specific information from informants;
(iv) To purchase controlled substances for the purpose of enforcing laws against the sale and
possession of illegal drugs.
D. Auditing. The Chief of Police shall ensure that procedures are in place for the proper handling,
accounting, recording, and auditing of all funds as prescribed by the State Auditor's Office and/or the
City's Finance Department. These funds shall be subject to scheduled and surprise audits from time to
time by the City's finance staff and external audit officers.
Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality
shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this
resolution.
Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized to make
necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical
errors, references, resolution numbering, section/subsection numbers and any references thereto.
Section 6. Ratification. Any act consistent with the authority and prior to the effective date of this
resolution is hereby ratified and affirmed.
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Section 7. Effective Date. This resolution shall be effective immediately upon passage by the
Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON
this 6'h day of May, 2014.
CITY OF FEDERAL WAY
JIM FERRELL
ATTEST:
ITY CLERK, CAROL A4CNEjgY, CMC
APPROVED AS TO FORM:
p
INTERI TY ATTORNEY, AMY JO PEARSALL
FILED WITH THE CITY CLERK: 4/24/2014
PASSED BY THE CITY COUNCIL: 5/6/2014
RESOLUTION NO.: 14 -658
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