Council PKT 05-20-2014 RegularCITY OF
Federal Way
AGENDA
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
May 20, 2014
7:00 p.m.
www.cityoffederalway.com
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
a. Certificate of Recognition: Jesse Winkler ...page 3
b. Municipal Court Student Art Contest Winners
c. Proclamation and Sewol Sympathy Card Presentation ...page 4
d. Federal Way Rotary Donation for Funland
e. Ceremonial Oaths of Office for Police Officers
f. Certificates of Appointment: Parks and Recreation Commission
g. Mayor's Emerging Issues and Report
4. CITIZEN COMMENT
PLEASE COMPLETE A PINK SLIP AND TURN IT INTO THE CITY CLERK PRIOR TO SPEAKING.
When recognized by the Mayor, come forward to the podium and state your name for the record.
Please limit your comments to three minutes. The Mayor may interrupt comments that exceed three
minutes, relate negatively to other individuals, or are otherwise inappropriate.
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Council Committee of throe members and
brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by
a Councilmember for separate discussion and subsequent motion.
a. Minutes: April 28, 2014 Special Meeting, May 6, 2014 Regular Meeting—page 5
b. 2014 -15 Neighborhood Traffic Safety (NTS) Program — Contract Award ... page 19
c. Resolution: Setting Public Hearing Date for Transportation Improvement Plan ... page 23
d. S. 320th Street at 20th Ave. S. Intersection Improvements Water Quality Vault — Bid
Award ... page 27
e. Federal Way High School & Sacajawea Middle School Pedestrian Connection Safe
Routes to School — Bid Award ... page 31
f. Lakota Middle School 13th Ave. SW Sidewalk Connection Project — Bid Award ... page 35
The Council may add items and take action on items not listed on the agenda.
g. Grant Funding for Transportation Improvement Projects — Authorization to Submit an
Application... page 38
h. Authorize Funding to Improve Karl Grosch Field ... page 40
• Authorization to Transfer Unallocated Parks CIP and Mitigation Funds;
• Resolution: Submit Applications for Two Grants;
• Accepting Cash Donations from the Federal Way Soccer and Football Associations
i. 2014 Bulletproof Vest Partnership Grant Application (BVP) ...page 49
j. Fiscal Year 2013 Edward Byrne Justice Grant (JAG) ...page 51
k. Resolution: City Sponsorship Policy ...page 55
6. COUNCIL BUSINESS
a. Federal Way Rotary Donation and Naming Rights for a Family Funland Feature ... page
62
b. Resolution: Crosspoint Final Plat Approval ...page 67
c. Approval of Independent Salary Commissioner ...page 72
7. COUNCIL REPORTS
8. ADJOURNMENT
The Council may add items and take action on items not listed on the agenda.
CITY OF
Federal Way
CER TIFICA TE OF RECOGNITION
PRESENTED TO:
Jesse Winkler
• Federal Way's volunteers make our community better and improve
the lives of their neighbors
• Jesse Winkler is a young man who has become a champion of Reach
Out Federal Way and has raised funds at the annual Rollermania
all three years the event has been held
• This year he asked his friends to bring donations for Reach Out to
his 8th birthday party, and raised $221 for the charity
• As a result, Team Jesse won the award for the largest team
donation at Rollermania, donating $721
• The Mayor and City Council wish to recognize Jesse's outstanding
leadership in fundraising for Reach Out Federal Way and for his
exceptional generosity and community spirit
SIGNED this loth day of May, 2014
FEDERAL WAY MAYOR AND CITY COUNCIL
Jim Ferre14 Mayor
Lydia 4ssefa- Dawson, Councilmember
Dini Duclos, Councilmember
Jeanne Burbidge, Deputy Mayor
Bob Celski, Councilmember
Susan Honda, Councilmember
Kelly Maloney, Councilmember Martin Moore, Councilmember
CITY OF
Federal Way
PROCLAMATION
Sinking of the MV Sewol
WHEREAS, the April 16, 2014 sinking of the MV Sewol off the
coast of South Korea took the lives of 281 passengers, one
sailor and one rescue diver; and
WHEREAS, many of the deaths were secondary school
students; and
WHEREAS, the tragedy and loss of life is keenly felt in the City
of Federal Way, which has many Korean American residents
and enjoys strong ties to the Republic of South Korea.
NOW, THEREFORE, we, the undersigned Mayor and City
Council of the City of Federal Way, do hereby express our
condolences to the government of the Republic of South Korea,
and to the families and individuals who lost loved ones in the
disaster.
SIGNED this 20th day of May, 2014
FEDERAL WAYMAYORAND C177 COUNCIL
Jim Ferre14 Mayor
Lydia Assefa- Dawson, Councilmember
Dini Duclos, Councilmember
Jeanne Burbidge, Deputy Mayor
Bob Celski, Councilmember
Susan Honda, Councilmember
Kelly Maloney, Councilmember Martin Moore, Councilmember
COUNCIL MEETING DATE: May 20, 2014 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CITY COUNCIL MEETING MINUTES
POLICY QUESTION: Should the City Council approve the draft minutes of the April 28, 2014 Special City
Council Meeting and the May 6, 2014 Regular Meeting?
COMMITTEE: N/A MEETING DATE: N/A
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Carol McNeill y, City Clerk DEPT: Mayor's Office
_._.....- ...__.... _._ ...................._._.__._....._.._._..........__._.. ._.._....- ._.- ..__............_ _.._..._ h.......-...................._...---....._...._.............._........---._............--_....--- ._.........._.._._.__._.....�
Attachments:
Draft minutes from the April 28, 2014 Special City Council Meeting and the May 6, 2014 Regular Meeting.
Options Considered:
1. Approve the minutes as presented.
2. Amend the minutes as necessary.
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL: N/A N/A CITY CLERK APPROVAL:
Committee Council Initial
CHIEF OF STAFF: N/A N/A
Committee Council
COMMITTEE RECOMMENDATION: N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the minutes as presented. "
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE,
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
1sT reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED— 08/12/2010
RESOLUTION #
CITY OF
Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
SPECIAL MEETING / STUDY SESSION
Council Chambers - City Hall
April 28, 2014
5:30 p.m.
www. cityoffederalway. com
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 5:32 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge,
Councilmember Lydia Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Bob
Celski, Councilmember Martin Moore and Councilmember Dini Duclos. Mayor Ferrell excused
Councilmember Susan Honda.
City staff in attendance: Assistant City Attorney Peter Beckwith and City Clerk Carol McNeilly.
2. PLEDGE OF ALLEGIANCE
Deputy Mayor Burbidge led the Pledge of Allegiance.
3. SOUND TRANSIT ALIGNMENT
Mayor Ferrell reviewed the format and purpose of this evening's meeting. He spoke to the
importance of having an open discussion on the Sound Transit alignment and inviting
representatives from the Chamber of Commerce and Highline Community College to
participate.
Representatives of the Chamber of Commerce, Highline Community College and the City
Council introduced themselves.
Bob Roegner, representing the Chamber of Commerce stated their goal is to gain more
information on the topic and report back to their board. He also asked that City Staff provide a
presentation to the full Chamber Board.
Sound Transit Presentation
Sound Transit Representative Cathal Ridge provided a PowerPoint presentation and
reviewed the draft Environmental Impact Statement (EIS) alternatives for alignment. The
project starts at Angle Lake Station in SeaTac — S. 200th Street (under construction) and
will extend down to the Federal Way Transit Center. Current funding provides connection
to Highline Community College but no further.
The alignment options are: along SR 99 and along Interstate 5. There are currently 4
alternatives and 14 design options.
The development process includes an analysis of alternatives, a draft EIS and then final
EIS. The process started in 2012 with early scoping and public comment periods. They
are now at the stage of developing conceptual designs. They anticipate developing and
publishing the draft EIS in late 2014 /early 2015. AT that time, there will be a 45 -day
comment period for the draft EIS. In 2016, the Sound Transit Board with select a project.
Mr. Ridge reviewed the purpose of the EIS process and what items /areas are studiedied
during the EIS. He also reviewed the Record of Decision (ROD) which identifies the
project to be built, includes responses to comments, and identifies mitigation measures.
The Council and members of the Chamber of Commerce asked clarifying questions of Mr.
Ridge.
Councilmember Duclos inquired when funding for the extension to Federal Way would be
available. Mr. Ridge stated he did not have an answer to that question, however, to be
eligible for Federal Funding an EIS is required.
Councilmember Assefa- Dawson feels the SR99 would have more impacts on businesses
and residents and inquired if the public would be surveyed regarding potential ridership
use and alignment. Mr. Ridge stated public comment would be collected regarding
alignment and impacts will be reviewed as part of the EIS.
Patti Mullen inquired if the EIS considers the plans WSDOT created for 509. Mr. Ridger
stated their plans allow for the full build out of the 509 project.
Deputy Mayor Burbidge shared her understanding of the scope of expansions planned for
the roadway. Mr. Ridge noted Sound Transit will work with WSDOT to ensure
communication on their projects.
Councilmember Moore asked what the plan for parking would be. Mr. Ridge stated
parking would be provided at the station area. He was not able to provide an exact
number of stalls.
Highline Community College President Jack Bermingham asked how Sound Transit
factors in impact and opportunities of people in the south end. He feels more people
would utilize the service along Hwy. 99 (versus Interstate 5) and inquired if the
transportation of people is conducive to commerce, economic activity, and lifestyle and not
simply getting people from one single point to another. Mr. Ridge stated the data collected
should provide economic models and ridership trends This information will be better
understood closer to the time of construction when based on actual data rather than
projected data.
Councilmember Maloney stated when the City speaks of economic development they are
referring to prosperity for the residents of Federal Way.
Councilmember Duclos inquired if it would be possible to create a blended alignment
between both SR 99 and 1 -5 to meet the needs of both the City and Highline Community
College. Mr. Ridge replied there isn't room to create a light rail link between the two
alignments without substantial residential impacts.
Deputy Mayor Burbidge stated much depends on what is trying to be accomplished with
the development of light rail in the City and feels it is important to consider all options and
possibly consider additional light rail'stations.
Councilmember Moore asked about the plans to address funding for development. Sound
Transit Representative Chelsea Levy responded that Sound Transit is in the process of
updating their Long Range Plan which should be completed by the end of the year. This
Plan would include projects for Sound Transit to present to the voters.\
• City Staff Presentation
City Traffic Engineer Rick Perez provided a PowerPoint presentation which summarized
Councils action from May 2006 where they approved a letter supporting the 1 -5 alignment
north of S 320th Street, but allowing for SR 99 alignment or 1 -5 alignment south of S 320th
Street. This was developed in conjunction with the Chamber of Commerce.
City staff currently participates in an interagency consulting team with Sound Transit
and they are reviewing and commenting on Sound Transit's work products as they are
produced. The City is attempting to stay involved and up to date as the process moves
forward.
The City provided written comments to Sound Transit in a scoping letter last year. Mr.
Perez discussed the pros and cons with the alignment options (elevated, street level,
etc.) He also reviewed the right -of -way acquisition impacts for the alignment options
and the economic development impacts associated with each. Mr. Perez stated Sound
Transit agrees that all potential widening of existing roadways (added lanes, etc.) are
important when considering alignment as most of the impacts will occur in residential
areas.
Concerning economic development impacts, Mr. Perez explained the impact area is
often constrained to less than a half mile radius from the station based on walking
routes and other factors.
• Chamber of Commerce Comments
Mr. Roegner stated he learned tonight that the timeline allows for a closer look at the
issues over the next several months. He feels much of what is being focused on are
the short term impacts of light rail development. He encouraged everyone to think
long term as well. He also noted concerns about projects already completed along
SR99 will not be as much of a conflict for Sound Transit as previously believed.
Highline Community College Comments
Dan Altmayer inquired what factors were considered in 2006 when the Council sent a
letter to Sound Transit regarding the preferred alignment. Mayor Ferrell responded
speed, cost, and economic impacts /opportunities were primary factors.
Deputy Mayor Burbidge added that economic development would most likely focus
mainly at or around the stations. She believed the intent of the preferred alignment at its
earliest phase was to bring the speed of the 1 -5 alignment together with bringing the
stations toward SR SR99 to link the areas.
Dr. Bermingham stated Highline is a destination within the area and he would like to see
a station near the college. Mayor Ferrell noted Highline is slated to get a station. One
issue with the SR99 alignment is that it will need to be elevated or else have to stop for
traffic. The 1 -5 alignment will be less expensive. The question is where the Highline
station should be located.
Councilmembers Duclos and Maloney spoke in support of keeping the dialogue open on
this topic and identifying the common goals of each agency which all seem to revolve
around the best interest of the citizens and community
Councilmember Moore feels it is important to riders to be able to move quickly on light rail
rather than having to stop numerous times. He thanked the organizations represented
this evening for participating in this meeting.
4. PUBLIC COMMENT
No public comment was provided.
5. COUNCIL DISCUSSION
Council discussion occurred throughout the meeting as captured in item 3.
6. ADJOURNMENT
Mayor Ferrell adjourned the meeting at 7:11 p.m.
Attest:
Carol McNeilly, CIVIC, City Clerk
Approved by Council:
CITY OF
Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
May 6, 2014
7:00 p.m.
www.cityoffederalway.com
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 7:04 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge,
Councilmember Lydia Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan
Honda, Councilmember Bob Celski, Councilmember Martin Moore and Councilmember Dini
Duclos.
City staff in attendance: Interim City Attorney Amy Jo Pearsall and City Clerk Carol McNeilly.
2. PLEDGE OF ALLEGIANCE
Tracy Hills led the Pledge of Allegiance.
3. PRESENTATIONS
a. Police Department Awards:
• Volunteer Lifetime Achievement Awards:
Police Chief Andy Hwang presented Bill Morton and Dave Peterson with President
Service Awards, which were signed by President Obama. Recipients of this award
have achieved 5,000 hours of volunteer service. Chief Hwang provided
background information on Mr. Morton and Mr. Peterson and thanked them for
their excellent work.
• Police Officer Medals of Valor:
Police Chief Hwang stated the officers being honored this evening were
instrumental in responding to an active shooter call last year at the Pine Wood
Apartment Complex. They performed professionally and with integrity. The
following Officers were presented with Medals of Valor:
-Lieutenant Kurt Schwan
-Officer Kyle Buchanan
-Officer John Buster
-Officer Kris Durell
-Officer Shaun Daniels
-Officer Daniel Graf
-Officer Keith Schmidt
-Officer Joseph Mehline
City Council Minutes — May 6, 2014 Regular Meeting Page I of 9
- Officer Nicholas Wong
-Officer Carl VanDyke
- Officer Scott Orta
A representative from the Seattle FBI thanked the Officers being recognized for
their service and complimented their heroic actions when responding to the Pine
Wood Apartment Complex call. He presented each Officer with a letter of
appreciation.
b. Citizen Recognition: Teri Lenfest
Mayor Ferrell read the Certificate of Achievement into the record which highlighted Ms.
Lenfest's community efforts and volunteer work within the City. Mayor Ferrell presented
the certificate Ms. Lenfest, who then thanked the Mayor and Council for the recognition
and mentioned other individuals who have also volunteered their time to make the City a
better place.
c. Proclamation: National Neurofibromatosis Awareness Month
Councilmember Duclos read the Proclamation declaring May as National
Neurofibromatosis (NF) Awareness Month into the record and presented it to Becky and
Daniel Vacanti. Ms. Vacanti thanked the Mayor and Council for the opportunity to raise
awareness of this issue. They shared their daughter's story beginning with her diagnosis
with NF at three months of age.
d. Arts Commission Certificates of Appointment
At their April 15, 2014 meeting the Council appointed individuals to serve on the Arts
Commission. Those individuals were invited to this meeting to receive their Certificate of
Appointment. Councilmember Honda read the Certificates of Appointment into the record
and presented them to the individuals in attendance.
e. Human Services Commission Certificates of Appointment
At their April 15, 2014 meeting the Council appointed individuals to serve on the Human
Services Commission. Those individuals were invited to this meeting to receive their
Certificate of Appointment. Councilmember Honda read the Certificates of Appointment
into the record and presented them to the individuals in attendance.
f. Mayor's Emerging Issues and Report
Recognition of Federal Way Community Center Lifeguards: Mayor Ferrell described
events which occurred at the Federal Way Community Center (FWCC) Pool on April
19th and detailed the professional actions of lifeguards Raegan Sanders and Megan
Logan which directly contributed to saving the life of a 5- year -old girl. Mayor Ferrell
presented Ms. Sanders and Ms. Logan with Certificates of Recognition for their
actions. Ms. Sanders and Ms. Logan thanked the Council for the recognition. Craig
Feldman, the City's Aquatics Coordinator, spoke about the training the FWCC
lifeguards go through and how Ms. Sanders and Ms. Logan automatically applied their
training without delay. Mayor Ferrell again commended the lifeguards for saving the
life of this child and also mentioned how important the lifeguard program is given the
popularity of the pool.
Proposed Metro Bus Guts /Impacts to Federal Way: City Traffic Engineer Rick Perez,
using a PowerPoint presentation, highlighted the King County Metro Transit changes
that will occur as a result of the failure of Proposition 1. King County has proposed
implementing the changes in four stages - September 2014, and February, June and
September of 2015. Mr. Perez identified the bus routes slated to be revised,
consolidated, or discontinued. Some of the expected impacts including reduced
City Council Minutes — May 6, 2014 Regular Meeting Page 2 of 9
service areas and programs were described. Councilmembers asked clarifying
questions of Mr. Perez. Deputy Mayor Burbidge requested the PowerPoint
presentation be posted to the City website.
• Affordable Housing Presentation: Community Development Director Patrick Doherty
reviewed the recent affordable housing projects recently proposed and /or permitted in
the City. There are four major projects: Park 16; High Point; Kitts Corner; and
Celebration Park Senior Housing — each project is funded in part by the Washington
State Housing Finance Commission. Mr. Doherty reviewed the average apartment
rental rates compared to tax credit rental allowances and Section 8 housing rates. Mr.
Doherty described potential concerns and options for City responses to address the
concerns raised by multi - family housing. Mayor Ferrell noted this item may benefit
from further discussion by the Council and also with State Legislators.
• May 74h Police Substation Grand Opening: Mayor Ferrell announced there will be a
Grand Opening /Ribbon Cutting event tomorrow at 2:00 p.m. for the Downtown Police
Substation. The Substation is located at 31620 23`d Ave. South. He encouraged
citizens to attend the event and take a tour of the facility.
• May a City Council Special Meeting: This Thursday, May 80 at 6:00 p.m. the Council
will conduct a Special Meeting to discuss the Performing Arts and Conference Center
(PACC). The meeting will include a presentation from the Mayor's Blue Ribbon Panel
on their findings on the topic. Councilmember Duclos noted the Council has not given
up their role in the decision making process regarding this project. The Panel will
present the Council with information for discussion. Mayor Ferrell noted the Council
may conduct an additional Special Meeting /Study Session on this topic prior to the
May 201h Regular Meeting.
• Installation of Marine Hills Cameras: Police Chief Hwang reported three cameras have
been installed in the Marine Hills neighborhood as part of the Safe City Program — at
the neighborhood's request.
4. CITIZEN COMMENT
John Wilde reported he has organized sympathy card signing events to honor the victims of
the ferry boat incident in Sewol South Korea. Two banners were left at City Hall for staff and
visitors to sign and show support from the Federal Way community. Mr. Wilde highlighted
upcoming dates /locations where the community can sign the banners. The banners will be
presented at the May 20th Council meeting. The Mayor and other City Councilmembers have
agreed to cover the cost of sending the banners to the memorial. Mayor Ferrell thanked Mr.
Wilde for his work on this item.
Betty Taylor stated she would like to see increased attendance at City Council Meetings.
Information that is presented and action that occurs at the meetings are important for citizens
to be aware of.
Tracy Hills reported he is a member of the Aktion Club of Federal Way, and Councilmember
Moore recently attended one of their meetings. Mr. Hills commented he would like to see more
jobs available for individuals with disabilities within the City.
Jennie Hills spoke to the need for and importance of having jobs for individuals with
disabilities within the City. She distributed a summary of her background work history to the
Council.
City Council Minutes — May 6, 2014 Regular Meeting Page 3 of 9
Norma Blanchard commented on the May 8th Council Special Meeting, she inquired when the
public would receive a report on the topic. Mayor Ferrell outlined the format for the meeting on
May 8th and noted the Council has not received a formal report form the Panel. Deputy Mayor
Burbidge added the Council may need time to ask clarifying questions and thoroughly
deliberate the topic prior to taking action.
Joann Piquette with the Federal Coalition of the Performing Arts provided an update on the
organizations activities. On May 31 st they are hosting a fundraiser with musical performances
at Twin Lakes Golf and Country Club.
John Fairbanks, spoke on behalf of the Farmers' Market Advisory Board. He announced this
coming Saturday, May 10th is the opening day of the Market. He highlighted some of the
events and entertainment scheduled for that day. Mr. Fairbanks also spoke in support of the
Town Square Park development.
5. CONSENT AGENDA
Items listed below have been previously reviewed in theirentirety by a Council Committee of three members and
brought before full Council for approval, all items are enacted by one motion. Individual items may be removed by
a Councilmember for separate discussion and subsequent motion.
a. Minutes: April 15, 2014 Special and Regular Meetings
b. Monthly Financial Report: March 2014
c. Vouchers
d. Awards - Pulled from Consent
e. Demolition of Former Toys R Us Building
f. Resolution: Regarding Payment of Claims (Repealing Reso. 90-13,97-242 and 03-390)—
Resolution 14 -658
Motion: Deputy Mayor Burbidge moved approval of Consent Agenda items 5.a. through
5.f. Councilmember Duclos second.
Councilmember Honda pulled item 5.d. Spring 2014 Tourism Enhancement Grant Awards.
Vote on items 5.a. through 5.c, 5.e and 5.f.:
Deputy Mayor Burbidge
Yes
Councilmember Assefa- Dawson
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore Yes
Councilmember Duclos Yes
Motion carried 7 -0.
5.d. Spring 2014 Tourism Enhancement Grant (TEG) Awards
Councilmember Honda stated she pulled this item to consider additional funding for
advertising upcoming fun runs in the City. Four runs are scheduled, three of which are
government - sponsored (two by the city and one by the school district). The fourth is
sponsored by the Farmers Market. The original funding request was for $15,000. The TEG
subcommittee recommended an award of $6,000. The Lodging Tax Advisory Committee
(LTAC) recommended an award of $3,000.
City Council Minutes — May 6, 2014 Regular Meeting Page 4 of 9
6.
Motion: Honda moved to award the original $6,000 to the applicant as recommended by
the TEG subcommittee. Councilmember Duclos second.
Deputy Mayor Burbidge stated the LTAC reviewed the marketing needs of each individual
race and the consensus reached was that many of the participants in these events will be
community members and the events would not necessarily attract visitor /tourism. Therefore,
the Committee voted to reduce the funidng amount.
Councilmember Maloney inquired whether the intent is to include local citizens or to draw in
participants from a wider geographic area. Deputy Mayor Burbidge answered the intent of
TEG awards is to fund programs which attract people from outside our area.
Community Development Director Patrick Doherty added the law changed last year which now
requires the City to report to the state about the use of the funds and to be mindful of the
intent to attract visitors from 50 miles away and /or overnight visitors. The LTAC members did
not believe a sizeable contingent from 50 miles away or overnight would be attracted to this
event.
Councilmember Honda shared her experience of registering participants in the Apple Cup run
which did attract out -of -state visitors. She urged Council to approve the recommendation of
the subcommittee based on their vetting of the application and their approval recommendation
of $6,000.
Vote:
Deputy Mayor Burbidge No
Councilmember Assefa- Dawson No
Councilmember Maloney
No
Councilmember Honda
Yes
Councilmember Celski
No
Councilmember Moore
Yes
Councilmember Duclos
No
Motion failed 2 -5
Councilmember Maloney
Motion: Deputy Mayor Burbidge
moved to
Enhancement Grant awards as recommended
second.
Vote:
Deputy Mayor Burbidge
Yes
Councilmember Assefa- Dawson
Yes
Councilmember Maloney
Yes
Councilmember Honda
No
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 6 -1.
COUNCIL BUSINESS
a. Parks & Recreation Commission Appointments
approve the Spring 2014 Tourism
by FEDRAC. Councilmember Duclos
Motion: Councilmember Honda moved to appoint Mike Hoefel, David Wilson and
P.K. Thumbi to the Parks and Recreation Commission as voting members with
terms expiring April 30, 2017. Councilmember Moore second.
Councilmember Honda noted these individuals are currently serving on the Commission
City Council Minutes — May 6, 2014 Regular Meeting Page 5 of 9
and are seeking re- appointment.
Vote:
Deputy Mayor Burbidge
Yes
Councilmember Assefa- Dawson
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 7-0.
b. Approval of the Land Use and Transportation Council Committee March 3 2014 Meeting
Minutes
Councilmember Celski stated the Councilmembers appointed to the Land Use and
Transportation Council Committee changed between the March 3rd and the May 5th
meeting. As a result, he was the only returning voting member of the Committee at the
May 5th Committee meeting, and the minutes could not be approved. Therefore, this item
is under Council Business for approval.
Motion: Councilmember Celski moved approval of the March 3, 2014 LUTC meeting
minutes. Councilmember Duclos second.
Councilmember Maloney inquired if it was appropriate for all Councilmembers to vote on
this item or only those Councilmembers who served on the Committee at the time of the
meeting should vote.
Interim City Attorney Pearsall replied Council has two options. The entire council may vote
on them or only the Committee members may vote. However, she advised all
Councilmembers are eligible to vote.
Vote:
Deputy Mayor Burbidge
Yes
Councilmember Assefa- Dawson
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 7 -0.
c. Town Square Park Bid Award
Interim Parks Director Ken Miller provided a presentation on the Town Square Project.
The policy question before Council is whether or not to accept the bid for Town Square
Park Construction and authorize the Mayor to enter into a contract with the successful
bidder. Mr. Miller reviewed the bids that were received. He stated positive references
came back for the low bidder but cautioned that completion of some features may be
impacted by weather and may not be installed until after the park opens.
Councilmember Honda asked Mr. Miller to describe which features are permanent and will
be in place after the project is developed. Mr. Miller answered without knowing what the
final project will be; it's difficult to provide an answer. If there is a feature or installation the
City determines is important, it could certainly be combined into future development.
Councilmember Maloney remarked the bid received is significantly higher than funds
approved at the last meeting. She asked for an explanation as to which items caused the
increase in price. Mr. Miller described the features which may have attributed to the
City Council Minutes — May 6, 2014 Regular Meeting Page 6 of 9
increase but also the bidding climate and subcontractors needed to complete the project.
Councilmember Moore asked about the experience of the low bidder, Henderson
Partners. Mr. Miller replied the company is based in Gig Harbor and have completed
projects for several cities. He received positive references from the cities he spoke to
regarding their performance. Additionally, the company also has experience with utility
projects and private sector work.
Councilmember Celski asked if there has been any discussion with a developer since this
item was last before Council. Mr. Doherty replied there has been interest which will be
discussed in greater detail at the Special Council Meeting on May 8 — but both
conversations have been positively impacted by urban development in this area.
Councilmember Celski expressed a concern about a ground depression at the location of
the labyrinth. Mr. Miller replied no fill will be included. However, removal of the landscape
islands and repaving has helped; he doesn't anticipate any issues.
Councilmember Honda spoke to the importance to restoring the stairs to allow access to
the parks by the nearby businesses. Mr. Miller agreed it would be advantages to repair
and restore the stairs.
Mayor Ferrell asked Mr. Miller to describe the work done on preparing the ground in recent
weeks. Mr. Miller stated the concrete slabs were recently removed.
Mayor Ferrell spoke to the excitement he's hearing from community members about the
activity at the Town Square as people notice what's happening in this area.
Motion: Councilmember Honda moved to award the Town Square Park construction
bid to Henderson Partners who was the lowest responsive responsible bidder and
authorize the Mayor to execute a contract in the amount of $293,751.00 which
includes a 10% contingency. Councilmember Duclos second.
Vote:
Deputy Mayor Burbidge
Yes
Councilmember Assefa- Dawson
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 7 -0.
7. ORDINANCES
Second Reading:
a. CB# 648 Amending the City Orqanizational Structure
An ordinance of the City of Federal Way, Washington, amending the City Organizational
Structure; amending FWRC Title 2; repealing Chapters 2.12, 2.19 and 2.21; and adding
new sections to Title 2 (Amending Ordinance Nos. 11 -682, 10-666 and 10 -644)
At their April 15, 2014 meeting the Council received a presentation on this item
and forwarded the ordinance to this meeting for second reading and enactment.
City Clerk McNeilly read the ordinance title into the record.
Motion: Deputy Mayor Burbidge moved approval of the proposed
ordinance. Councilmember Celski second.
Vote:
Deputy Mayor Burbidge Yes
Councilmember Assefa- Dawson Yes
City Council Minutes — May 6, 2014 Regular Meeting Page 7 of 9
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 7-0. Ordinance 14 -766
Councilmember Honda
b. CB# 649 Amending Diversity Commission Membership Requirements
An ordinance of the City of Federal Way, Washington, relating to the residency
requirement for Diversity commissioners, amending FWRC 2.65.030 (Amending
Ordinance Nos. 92 -141, 93 -203, 96 -283, 06 -531 and 13 -748)
At their April 15, 2014 meeting the Council received a presentation on this item
and forwarded the ordinance to this meeting for second reading and enactment.
City Clerk McNeilly read the ordinance title into the record.
Motion: Councilmember Honda approval of the ordinance. Councilmember
Moore second.
Vote:
Deputy Mayor Burbidge
Yes
Councilmember Assefa- Dawson
Yes
Councilmember Maloney
Yes
Councilmember Honda
Yes
Councilmember Celski
Yes
Councilmember Moore
Yes
Councilmember Duclos
Yes
Motion carried 7-0. Ordinance 14 -767
8. COUNCIL REPORTS
Council member Assefa Dawson shared her concerns about the impacts of the King County
Metro Transit cuts presented /discussed earlier this evening.
Councilmember Maloney reported she attended the Boys and Girls Club Breakfast, the
Soroptomist Tea, the Chamber /Highline College /City Council Special Meeting on Sound
Transit and the Mayor's Neighborhood Connection Meeting. She also toured the Davita facility
and was very impressed with their values and mission.
Councilmember Honda announced the Federal Way Farmers Market opens this Saturday for
their 11 th season. The Arts Commission and Rhododendron Garden are hosting Blue Poppy
Days on May 17th which features musical and artistic performances. Also on May 17th the City
is sponsoring the "Touch a Truck" event at the Toys R Us parking lot. The event is free and
gives children an opportunity to learn about the trucks and heavy equipment used by the City,
the Police and Fire Departments as well as the School District. The next PRHSPS Council
Committee meeting is May 13th. She shared her concerns with the Sound Transit alignment on
Highway 99.
Councilmember Celski spoke to his appreciation for the police officers who were honored
tonight for their work. Councilmember Celski provided a report on the veterans' job fair held at
the Federal Way Community Center. Last week the City conducted a neighborhood traffic
meeting that focused on SW 330th. Further discussion of this item is scheduled for the next
LUTC meeting. Councilmember Celski noted the Council will be recognizing a young man at
their May 20th meeting for his fundraising efforts associated with the Rollermania event.
City Council Minutes — May 6, 2014 Regular Meeting Page 8 of 9
Councilmember Moore reported he attended an event at the Multi- Service Center (MSC)
today and shared his appreciation for Robin Corak, MSC Director. Councilmember Moore
recently attended a meeting of the Kiwanis Aktion Club — a group which offers service
opportunities for people with disabilities. Moving forward, this cause will be the driving force
behind his efforts as a councilmember over the next four years. He also met with Trillium
Employment Center which helps businesses recruit, train and retain employees with
disabilities.
Mayor Ferrell noted that the Multi Service Center is successful today because of the efforts of
its long -time, now former director, Councilmember Dini Duclos.
Councilmember Duclos provided an update on the King County Solid Waste Plan and how
questions were developed by other municipalities /agencies and communicated to the County
concerning siting or non - siting of a north transfer station. Councilmember Duclos reported on
the Puget Sound Clean Air Agency's ( PSCCA) proposed rate increase. Sound Cities
Association (SCA), sent a letter to PSCCA expressing concerns about the rate increase. As a
member of the SCA's Public Issues Committee (PIC), Councilmember Duclos plans to vote to
adopt the position of the SCA which opposes the proposed rate increase.
Deputy Mayor Burbidge requested staff list the additional hearing dates/ times for King County
Transit service impact meetings on the City's website. She spoke in support of paying close
attention to planning for the Sound Transit alignment and would like the Council to have
additional dialogue with Sound Transit on their recommendations. On May 291h and 30th she
will attend a meeting of the State Transportation Improvement Board. Deputy Mayor Burbidge
announced several upcoming events including a fundraising breakfast for the Communities in
Schools organization on May 15th, the Community Gardens fundraiser on May 17th and the
mail carrier's food drive May 10th. She added she is looking forward to the upcoming visit of
Mayor Kobayashi and a delegation from Federal Way's Sister City — Hachinohe, Japan on
Thursday, May 15tH
9. ADJOURNMENT
With no additional agenda items, Mayor Ferrell adjourned the meeting at 9:38 p.m.
Attest:
Carol McNeilly, CIVIC, City Clerk
Approved by Council:
City Council Minutes — May 6, 2014 Regular Meeting Page 9 of 9
COUNCIL MEETING DATE: May 20, 2014 ITEM #:�_
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2014 -2015 NEIGHBORHOOD TRAFFIC SAFETY (NTS) PROGRAM — CONTRACT AWARD
POLICY QUESTION: Should the City award the 2014 -2015 Neighborhood Traffic Safety (NTS) Program to
Asphalt Patch Systems, Inc., with the lowest responsive, responsible quote?
COMMITTEE: Land -Use & Transportation
MEETING DATE: May 5, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Erik Preston, P.E. — Senior Traffic Engineer x YDEPT: Public Works - Traffic
Attachments: Memorandum to the Land -Use & Transportation Committee dated May 5, 2014.
Options Considered:
1. Award the 2014 -2015 Neighborhood Traffic Safety (NTS) Program to Asphalt Patch Systems, Inc., with the
lowest responsive, responsible quote, in an amount not to exceed $80,000.
2. Do not award the 2014 -2015 Neighborhood Traffic Safety (NTS) Program to the lowest responsive,
responsible quote and provide direction to staff.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Agenda for apprq_x-�l. h
MAYOR APPROVAL: ,WMC OR APPROVAL:
ommittee y/ / - tti�—
CHIEF OF STAFF: ,KJ • ��`^ �y
Co itt Council
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the May 20, 2014 consent agenda for
approval.
PROPOSED COUNCIL MOTION: "I move approval of the 2014-2015 Neighborhood Traffic Safety (NTS)
Program to Asphalt Patch Systems, Inc., with the lowest responsive, responsible quote with a total
compensation not to exceed $80, 000. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
1sT reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED— 08/12/2010
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 5, 2014
TO: Land Use and Transportation Committee
VIA: Marwan Salloum, P.E., Interim Director of Public Works
FROM: Rick Perez, P.E., City Traffic Engineer i
Erik Preston, P.E., Senior Traffic Engineer
SUBJECT: 2014-2015 Neighborhood Traffic Safety (NTS) Program — Contract Award
BACKGROUND:
On February 21, 2014, staff sent a request for a unit price quote (RFQ) to a short list of contractors on the
MSRC Small. Works Roster who have the capabilities of executing the installation of neighborhood traffic
calming devices within pre - determined deadlines. One (1) quote was received and opened on March
21, 2014. See the attached Exhibit A, Quote Tabulation Summary. Asphalt Patch Systems, Inc.
submitted the lowest quote, which is comparable and in some areas lower than the winning quote received
for the 2012 -2013 NTS program.
Exact quantities and locations for this small project will be determined throughout the work year(s).
Funding for such discretionary work is included in the 2014 operating budget at $30,000 per year.
cc: Project File
Day File
EXHIBIT A
REQUEST FOR QUOTE Vendor Name: As halt Patch Systems
CITY OF FEDERAL WAY Date Prepared: IMarch 21st 2014
2014 -15 Neighborhood Traffic Safety (NTS) Program
Exhibit A, Schedule A Notes:
1 All items shall include in the price any required layout, mobilization, traffic control, roadside cleanup, or any other incidentals.
2 All permanent pavement markings for traffic calming devices shall be done by others.
3 All permanent signs for traffic calming devices are done by others.
4 Any removal of pavement markings will be paid in addition to the installation of traffic calming devices.
SCHEDULE A. (Basic Traffic Calmina Devices As Described Under Section VI -11
Item
Estimated Annual
Unit
B -9 Speed Hump (Complete including temporary markings.
$17,339.00
$5,554.00
$5,554.00
Signing and permanent pavement markings by others.),
$2 777 00
COFW Development Standard 3 -26
7
EA
B -10 Speed Table (Complete including temporary markings.
Signing and permanent pavement markings by others.),
COFW Development Standard 3 -27A
2
EA
B -11 Raised Crosswalk (Complete including temporary markings.
Signing and permanent pavement markings by others.
Removal of existing markings separate.); COFW
JEA
Development Standard 3 -27
2
Total of Schedule A
Unit Price
Multiplier
Total
$2 477 -00
$17,339.00
$5,554.00
$5,554.00
2 777 00
$2 777 00
_
$28,447.00
1/2 4/22/2014
SCHFDIILF R_ rDisrretinnary Wnrk Orders As Desrrihed Under Section VI -21
Total (Total of Schedule A + Adjusted Total of Schedule 8)
Exhibit A, Schedule 8 Notes:
Unit Price I
Item
Quantity Range
Unit
B -1
Pre -Cast Traffic Curb, Painted
1
100
LF
WSDOT Standard Specification Section 8 -07
101
500
LF
300.00
501 +
12, 525.00
LF
B -2
Remove Pre -Cast Traffic Curb
1
100
LF
(include asphalt patching if necessary)
101
500
LF
WSDOT Standard Specification Section 2- 02.3(3)
501 +
5,010.00
LF
B -3
Block Traffic Curb, Painted
1
100
LF
COFW Development Standard 3 -4
101
500
LF
10
5,000.00
501 +
24,770.00
LF
B -4
Remove Block Traffic Curb
1
100
LF
27,770.00
(include asphalt patching if necessary)
101
500
LF
8,331.00
WSDOT Standard Specification Section 2- 02.3(3)
501 +
5,000 00
3,000.00
2,000.00
LF
B -5
Extruded Curb, Painted
1
100
LF
5.000.00
WSDOT Standard Specification Section 8 -07 (except no
101
500
LF
5,000.00
rebar)
501 +
1,000.00
500.00
200 00
LF
B -6
Remove Extruded Curb
1
100
LF
2,000.00
(include asphalt patching if necessary)
101
500
LF
1,000.00
WSDOT Standard Specification Section 2- 02.3(3)
501 +
10
0
9_?u
LF
B -7
Crushed Rock
1
5
TON
500.00
WSDOT Standard Specification Section 9 -03
6
15
TON
17,908.00
15 +
B -8
Asphalt Surface
1
5
WSDOT Standard Specification Section 5 -04
6
15
15 +
JEA
B -9
Speed Hump (Complete including temporary markings.
1
2
Signing and permanent pavement markings by others.)
COFW Development Standard 3 -26
3
9
(Must be same as Schedule A price)
10 +
EA
B -10
Speed Table (Complete including temporary markings.
1
2
Signing and permanent pavement markings by others.)
EA
COFW Development Standard 3 -27A3
9
EA
(Must be same as Schedule A price)
10 +
EA
B -11
Raised Crosswalk (Complete including temporary markings.
1
2
Signing and permanent pavement markings by others.
Removal of existing markings is additional.)
EA
COFW Development Standard 3 -27
3
9
EA
(Must be same as Schedule A price)
10 +
EA
B -12
Remove Speed Hump/Table.. or Raised Crosswalk
1
2
EA
(include asphalt patching if necessary)
3
9
EA
WSDOT Standard Specification Section 2- 02.3(3)
10 +
EA
B -13
Remove Pedestrian Island, Complete
1
2
SY
(include asphalt patching if necessary)
3
9
SY
WSDOT Standard Specification Section 2- 02.3(3)
10 +
SY
B -14
Install ADA Curb Ramp, Complete
1
2
EA
COFW Development StandardS 3 -8, 3 -8A, 3 -86, 3 -10,
3
9
EA
3 -10A & 3 -11
10 +
EA
B -15
Install Sidewalk, Complete
1
2
SY
COFW Development Standard 3 -3 & 3 -12
3
9
SY
10 +
SY
B -16
Remove Curb Ramp or Sidewalk, Complete
1
2
SY
(include asphalt patching if necessary)
3
9
SY
WSDOT Standard Specification Section 2- 02.3(3)
10 +
SY
B -17
Asphalt Planing via Portable Equipment
1
100
LF
( 1/2 inch deep by 1 - 2 foot maximum width by xxx' length)
101
200
LF
WSDOT Standard Specification Section 5- 04.3(14)
201 +
LF
B -18
Install Pedestrian Refuge Islands. Complete
1
2
EA
COFW Development Standard 3 -58
3
6
EA
7 +
EA
B -19
Removal of Pavement Markings
1
200
LF
WSDOT Standard Specification Section 8- 22.3(6)
201
500
LF
501 +
LF
Total of Schedule B
Adjusted Total of Schedule B e
X
0.05
Total (Total of Schedule A + Adjusted Total of Schedule 8)
Exhibit A, Schedule 8 Notes:
Unit Price I
Multiplier
Total
300 00
25.00
2500
300.00
2,525.00
12,525.00
300 00
10.00
10.00
300.00
1,010.00
5,010.00
300.00
25.00
25.00
300.00
2,525.00
12, 525.00
300.00
10 00
10.00
300.00
1,010.00
5,010.00
30000
12.00
12.00
300.00
1,212.00
6,012.00
300 00
10.00
10.00
300.00
1,01 0.00
5,010.00
350.00
100.00
20.00
350.00
6007
300.00
600.00
150 00
150 00
600.00
900.00
2,250.00
5. 000.00
24 77 00
2 477 00
10
5,000.00
7,431.00
24,770.00
5 OOG 00
5, 000.00
OJ
8,33 1.00
2 00
27,770.00
5 u00 0i)
10
5,000.00
2 7'7 OJ
8,331.00
2 777 00
27,770.00
5,000 00
3,000.00
2,000.00
5,000.00
9,000.00
20, 000.00
5,000.00
3 000.00
2,000.00
5.000.00
9,000.00
20, 000.00
5.000 00
2,000.00
2.000.00
5,000.00
6,000.00
20,000.00
1,000.00
500.00
200 00
1,000.0
1,500.0
2,000.00
2,000 00
500 00
100.00
2,000.00
1,500.00
1,000.00
1 000.00
30 00
25 00
1,000.00
3,030.00
5,025.00
10
0
9_?u
10,000.00
15,000.00
28,000.00
500.00
2,010.00
4.008.00
358.160.00
=
=
17,908.00
5 Line Item Total for Schedule B are calculated by multiplying the quantity range minimum by the unit price.
6 The contract resulting from this RFO is mainly for future discretionary work orders, exact basic quantities or locations are unknown.
7 The City's recent historical average for this work is approximately $25.000 per year.
8 Adjusted (weighted) Total reflects likelihood that only 5% of discretionary work in Schedule B will be requested.
46,355.00
212 4/22/2014
SUBJECT: RESOLUTION: SETTING A PUBLIC HEARING DATE FOR THE 2015 -2020 TRANSPORTATION
IMPROVEMENT PLAN
POLICY QUESTION: Should City Council set a Public Hearing for adoption of the 2015 -2020 Transportation
Improvement Plan on June 17, 2014?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: May 5, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ® Resolution ❑ Other
STAFF REPORT BY: Rick Perez, P.E. Cit Traffic Engineer DEPT: Public Works
.................... .......... . .................. .... ..... ...... .... Y .... ._....g ....
Attachments: Land Use and Transportation Committee memorandum dated May 5, 2014.
Options Considered:
1. Authorize staff to proceed setting the Public Hearing date on June 17, 2014.
2. Set Public Hearing on an alternative date recommended by the committee.
........................................
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Agenda for approyal., _ K -12
MAYOR APPROVAL: DI CTOR APPROVAL:
itte C ncil �1„%
CHIEF OF STAFF: y %
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the May 20, 2014 consent agenda for
approval.
ob Celski, Chair Kell aloney, Membe dia Assefa- wson, Member
PROPOSED COUNCIL MOTION: "I move approval of the resolution setting the date of a Public Hearing for the
2014 -2019 Transportation Improvement Plan on June 17, 2014.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 08/12/2010 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 5, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
Marwan Salloum, P.E., Interim Public Works Director
FROM: Rick Perez, P.E., City Traffic Engineer " 1
SUBJECT: Setting Public Hearing for 201 5 -2020 Transportation Improvement Plan
BACKGROUND'
In accordance with the requirements of Chapters 35.77 and 47.26 of the Revised Code of Washington (RCW), the
City of Federal Way adopted its original Transportation Improvement Plan (TIP) and Arterial Street Improvement
Plan (ASIP) on July 23, 1991. The City is also required to adopt a revised TIP and ASIP on an annual basis to
reflect the City's current and future street and arterial needs.
The City is required to hold a minimum of one public hearing on the revised plans. Staff proposes that this occur
at the June 17, 2014 City Council meeting. Once the revised plans have been adopted by Resolution, a copy of
the respective plans must be filed with the Washington State Secretary of Transportation and the Washington
State Transportation Improvement Board. The attached Resolution sets the public hearing date for the
June 17, 2014 City Council meeting. The TIP will also be presented to the Land Use and Transportation
Committee on June 2, 2014.
C:\Users\shawnau\AppData\Local\Microsoft\Windows\Temporury Internet Files\ Content .Outlook \C74BAYOM \05 -05 -14 Reso Setting Six Year TIP
Hearing Date.doe
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, setting a Public Hearing date of Tuesday, June 17, 2014 for
adoption of a revised Six -Year Transportation Improvement Program
and Arterial Street Improvement Plan.
WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the City
Council of the City of Federal Way must adopt a revised and extended Six -year Transportation
Improvement Program ( "TIP ") and Arterial Street Improvement Plan ( "ASIP ") annually; and
WHEREAS, a public hearing must be held prior to the adoption of the revised and extended
Six -year Transportation Improvement Program and Arterial Street Improvement Plan;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Public Hearing. A public hearing shall be held on the 2015 -2020 Federal Way
Transportation Improvement Plan and Arterial Street Improvement Plan at 7:00 p.m. on Tuesday,
June 17, 2014, at the Federal Way City Hall Council Chambers.
Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any
Resolution No. 14- Page 1 of 2
Rev 1 /10
references thereto.
Section 4. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 5. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of ,20 e
CITY OF FEDERAL WAY
MAYOR, JIM FERRELL
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
INTERIM CITY ATTORNEY, AMY JO PEARSALL
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 14-
Page 2 of 2
Rev 1/10
COUNCIL MEETING DATE: May 20, 2014 ITEM #:
........................... ....... ............. ...... ......_... ... _ .......... .._......................... ..........
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: S320TH ST AT 20TH AVE S INTERSECTION IMPROVEMENTS WATER QUALITY VAULT PROJECT BID AWARD
POLICY QUESTION: Should the Council award the S320'h St at 20th Ave S Intersection Improvements Water Quality
Vault Project to the lowest responsive, responsible bidder?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: May 5, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine J. Mullen, P.E., Street Systems Project Engineer DEPT: Public Works
........................................................................................................................ ............................... .......... ...... .......... ................. _ ............ ..._........ ..... .. . ..........._....._ . .
Attachments: Land Use and Transportation Committee memorandum dated May 5, 2014.
Options Considered:
1. Award the S 320th Street at 20th Ave S Intersection Improvements Water Quality Vault Project to
Hoffman Construction, Inc., the lowest responsive, responsible bidder, in the amount of $589,958.80 and
approve a 10% contingency of $58,995.88, for a total of $648,954.68, and authorize the Mayor to execute
the contract.
2. Reject all bids for the S 320th Street at 20'h Ave S Intersection Improvements Water Quality Vault
Project and direct staff to rebid the project and return to Committee for further action.
....._........_..... .............._......._................_........__.............._..._........... ........................._..... _............... ......_........................ ._......._................................................_..............._._..........................................................................._..............._...................._.._....._.............._.._._. ...............................
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Agenda for approval. „ A
MAYOR APPROVAL: C /.may /ay /v L/ `y /�f�..DIRECTOR APPROVAL:
w 17
CHIEF OF STAFF: i* Z&��
COMMITTEE RECOMMENDATION: I move to forward Option Ito the May 20, 2014 City Council consent agenda for
approval.
7
Bob Celski. Chair KellIaloney, Member , is Assefa- a son, Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to award the S 326QYStreet at 20"Ave S Intersection
Improvements Water Quality Vault Project to Hoffman Construction, Inc., the lowest responsive, responsible bidder,
in the amount of $589,958.80 and approve a 10% contingency of $58,995.88, for a total of $648,954.68, and
authorize the Mayor to execute the contract. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IsT reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 08/12/20 10 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 5, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Interim Public Works Director
Christine Mullen, P.E., Street Systems Project Engineer
SUBJECT: S 320`h St. at 20th Ave. S Intersection Improvements Water uality Vault Project — Bid Award
BACKGROUND
Seven bids were received and opened on April 15, 2014 for the 5320th St at 20`" Ave S Intersection
Improvements Water Quality Vault Project. Please see attached Bid Tabulation Summary. The lowest
responsive, responsible bidder is Hoffman Construction, Inc. with a total bid of $589,958.80.
PROJECT ESTIMATED EXPENDITURES
Design (BergerABAM)
$30,000
Right -Of -Way Acquisition
N/A
Low Bid
$589,959
10% Construction Contingency
$58,996
Project Management (In- house) (12.5 %)
$73,744
TOTAL PROJECT COSTS
$752,699
PROJECT AVAILABLE FUNDING
City Funding
$667,323
Lakehaven Utility District
$85,376
TOTAL AVAILABLE BUDGET
$752,699
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101
COUNCIL MEETING DATE: May 20, 2014 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: FEDERAL WAY HIGH & SACAJAWEA MIDDLE SCHOOL PEDESTRIAN CONNECTION SAFE ROUTES TO
SCHOOL PROJECT BID AWARD
POLICY QUESTION: Should the Council award the Federal Way High & Sacajawea Middle School Pedestrian
Connection Safe Routes to School Project to the lowest responsive, responsible bidder?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: May 5, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine J. Mullen P.E. Street S Project E ne
_stems Pron i EPT. Public Works
....._........_ ...... ......
...
Attachments: Land Use and Transportation Committee memorandum dated May 5, 2014.
Options Considered:
1. Award the Federal Way High and Sacajawea Middle School Pedestrian Connection Safe Routes to
School Project to Road Construction Northwest, Inc., the lowest responsive, responsible bidder, in the
amount of $593,686.00 and approve a 10% contingency of $59,368.60, for a total of $653,054.60, and
authorize the Mayor to execute the contract.
2. Reject all bids for the Federal Way High and Sacajawea Middle School Pedestrian Connection Safe
Routes to School Project and direct staff to rebid the project and return to Committee for further action.
...................... .......... J ......... .............. ................ ...................................... _.....................................
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Agenda for approv, aQ. _ _ /) — n
MAYOR APPROVAL: C 'flee ou DI CTOR APPROVAL:
� � Pit
OF STAFF: .Wi 'd,
C e Counci
COMMITTEE RECOMMENDATION: I move to forward Option I to the May 20, 2014 City Council consent agenda for
approval.
1' . ` _
PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Federal Way High "and Sacajawea
Middle School Pedestrian Connection Safe Routes to School Project to Road Construction Northwest, Inc., the
lowest responsive, responsible bidder, in the amount of $593,686.00 and approve a 10% contingency of $59,368.60,
for a total of $653,054.60, and authorize the Mayor to execute the contract. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/20 10 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 5, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Interim Public Works Director
Christine Mullen, P.E., Street Systems Project Engineer C�
SUBJECT: Federal Way High & Sacajawea Middle School Pedestrian Connection Safe Routes to School
Project — Bid Award
BACKGROUND
Two bids were received and opened on April 24, 2014 for the Federal Way High & Sacajawea Middle
School Pedestrian Connection Safe Routes to School Project. Please see attached Bid Tabulation
Summary. The lowest responsive, responsible bidder is Road Construction Northwest, Inc. with a total
bid of $593,686.00.
PROJECT ESTIMATED EXPENDITURES
Design (KPG)
$93,087
Right -Of -Way Acquisition
N/A
Low Bid
$593,686
10% Construction Contingency
$59,369
Project Management (In house) (4.9 %)
$28,858
TOTAL PROJECT COSTS
$775,000
PROJECT AVAILABLE FUNDING
Safe Routes to Schools Funding $775,000
TOTAL AVAILABLE BUDGET $775,000
PROJECT FUNDING BALANCE
Total Available Budget
$775,000
Total Project Costs
- $775,000
PROJECT FUNDING BALANCE
$0
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SUBJECT: LAKOTA MIDDLE SCHOOL 13TH AVENUE SW SIDEWALK CONNECTION PROJECT BID AWARD
POLICY QUESTION: Should the Council award the Lakota Middle School 13th Avenue SW Sidewalk Connection
Project to the lowest responsive, responsible bidder?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: May 5, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution _ ❑ Other
STAFF REPORT BY: Christine J. Mullen, P.E., Street Systems Project veer DEPT: Public Works
_ . . . _ . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attachments: Land Use and Transportation Committee memorandum dated May 5, 2014.
Options Considered:
1. Award the Lakota Middle School 13`h Avenue SW Sidewalk Connection Project to Road
Construction Northwest, Inc., the lowest responsive, responsible bidder, in the amount of $165,625.00 and
approve a 10% contingency of $16,562.50, for a total of $182,187.50, and authorize the Mayor to execute
the contract.
2. Reject all bids for the Lakota Middle School 13'h Avenue SW Sidewalk Connection Project and
direct staff to rebid the project and return to Committee for further action. 1 1-11 .......................................... .................................................................... .............. ................. ........................... ._ ........ ............ _ ............ ...
...........
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Agenda for aDDroval. --i
I
MAYOR APPROVAL:'
CHIEF OF STAFF:
COX ��RECTOR APPROVAL
b
COMMITTEE RECOMMENDATION: I move to forward Option I to the May 20, 2014 City Council consent agenda for
approval.
Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Lakota Middle SAool 13' Avenue SW
Sidewalk Connection Project to Road Construction Northwest, Inc., the lowest responsive, responsible bidder, in the
amount of $165,625.00 and approve a 10% contingency of $16,562.50, for a total of $182,187.50, and authorize the
Mayor to execute the contract. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 08/12/2010 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 5, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Interim Public Works Director
Christine Mullen, P.E., Street Systems Project Engineer
SUBJECT: Lakota Middle School 13`h Ave SW Sidewalk Connection roject — Bid Award
BACKGROUND
Two bids were received and opened on April 28, 2014 for the Lakota Middle School 13`h Ave SW
Sidewalk Connection Project. Please see attached Bid Tabulation Summary. The lowest responsive,
responsible bidder is Road Construction Northwest, Inc. with a total bid of $165,625.00.
PROJECT ESTIMATED EXPENDITURES
Design (In House)
$60,000
Right -Of -Way Acquisition
N/A
Low Bid
$165,625
10% Construction Contingency
$16,563
Project Management (In House) (17 % + / -)
$27,931
TOTAL PROJECT COSTS
$270,119
PROJECT AVAILABLE FUNDING
Safe Route to Schools $270,119
TOTAL AVAILABLE BUDGET $270,119
PROJECT FUNDING BALANCE
Total Available Budget
$270,119
Total Project Costs
- $270,119
PROJECT FUNDING BALANCE
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COUNCIL MEETING DATE: May 20, 2014
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #:
SUBJECT: Grant Funding for Transportation Improvement Projects — Authorization to Submit an Application
POLICY QUESTION: Should City Council authorize staff to submit grant applications for transportation improvement
projects?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: May 5, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
4"L" DEPT: Public Works
STAFF REPORT BY: John Mulkey, P.E..z._Interim Street System. Manager........__ --- ..._._........... ............................. ........._.. ................................... .. ... ...................... ....... _ .............. _ .............. ..... .... ..I ..........
_.........
Attachments: Land Use and Transportation Committee memorandum dated May 5, 2014.
Options Considered:
1. Authorize staff to submit grant funding applications under the 2014 PSRC County wide funding cycle for the
21st Ave South sidewalks Improvement Project.
2. Do not submit any grant funding application for these projects in 2014.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the May 20, 2014 City Council
Consent Agenda for anvrovah
MAYOR APPROVAL: (I DIRECTOR APPROVAL:
tt e �/ o it �y /y
CHIEF OF STAFF: .(J Yy t
Committee Council
COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the May 20, 2014 City
Council consent agenda for approval.
I:�1,
Assefa- Wwson. Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to submit grant funding applications under the 2014
PSRC County wide funding cycle for the 21't Ave South sidewalks Improvement Project"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IsT reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/20 10 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 05, 2014
TO: City Council
VIA: Jim Farrell, Mayor
FROM: Marwan Salloum, P.E., Interim Public Works Director
John Mulkey, P.E., Interim Street System Manager S `L1M
SUBJECT: Grant Funding for Transportation Improvement Projects — Authorization to Submit
an Application
BACKGROUND:
This memorandum provides the Council with the current status of new grant funding programs for
transportation improvement projects. Staff has evaluated all projects listed on the City's Six Year
Transportation Improvements Plan (TIP) and concluded that the following projects will likely be
competitive in the 2014 PSRC - STP /CMAQ Countywide Competition funding cycle.
MOW
how tow 0 00W
040t x
ilk cast 1�`atid `
21" Ave South sidewalks improvements — S320th Street to S316th Street
/notion_ Rioht of Wnv and rnnetrurdnn)
PSRC Countywide Non - Motorized
$1,400,000
$1,200,000
$200,000*
Set -Aside Program (Federal Funds)
*The required City match for this grant will be provided by transferring the required amount from the City Center Park
Improvements Fund to this project (The total amount available in this Fund is $2,000,000).
C:\ Users \johnnn \AppData \L.ocal \Microsoft \Windows \Temporary Internet Files \Content.Outlook \D2A294D7 \05-05 -14 Grant Funding for
Transportation Projects.doc
COUNCIL MEETING DATE: May 20, 2014 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: AUTHORIZATION TO TRANSFER UNALLOCATED PARKS CIP AND MITIGATION FUNDS, SUBMIT
APPLICATIONS FOR TWO GRANTS, APPROVE RESOLUTION AND ACCEPT CASH DONATIONS FROM THE
FEDERAL WAY SOCCER AND FOOTBALL ASSOCIATIONS FOR THE KARL GROSCH FIELD.
POLICY QUESTION: Should the Council approve a transfer of unallocated Parks CIP and Mitigation funds,
authorize the Mayor to apply for 2 grants, approve Resolution and accept donations to replace the synthetic turf
on the Karl Grosch field, from the following sources:
Grant - Washington Wildlife & Recreation Program (WWRP) with a Resolution (attached).
Grant - King County Youth Sports.
Cash Donations - Federal Way Soccer Association and Federal Way Football Association.
COMMITTEE: PRHSPS
MEETING DATE: May 13, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business Z Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd Parks & Facilities Manager DEPT: PRCS
........... _.......__ ..............._._._.._......._....._--.............__........._..... P......._.._....._..............._.._ ._ ............_.._......_......- - .... -- ._......_....._..._...._._..._..............._ �............_.................._-._..-_.-..-.__.... .... __ ........ - ... '......----.. .---- ..... ......... ... ___.._... _ ........ _ ........ _ .....
- - -- -
Attachments: Staff memo, WWRP Resolution, Donation Letters.
Options Considered:
1. Approve the transfer of $295,000 of unallocated Parks CIP and Mitigation funds, authorize the Mayor to
apply for a WWRP Grant and approve a Resolution (attached), also apply for a King County Youth
Sports Grant and accept a $30,000 cash donation from Federal Way Soccer Association and $30,000
from the Federal Way Football Association to replace the synthetic turf on the Karl Grosch field and
forward to the full Council May 20, 2014 consent agenda for approval.
2. Do not approve the transfer of $295,000 of unallocated Parks CIP and Mitigation funds, authorize the
Mayor to apply for a WWRP Grant and approve a Resolution, also apply for a King County Youth
Sports Grant and accept a $30,000 cash donation from Federal Way Soccer and Football Associations to
replace the Synthetic turf on the Karl Grosch field and give staff direction.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL: S ' . $' DIRECTOR APPROVAL:
Comi tte ouneil _ Ilt
CHIEF OF STAFF:
COMMITTEE RECOMMENDATION: I m8ve to approve the transfer of $295, 000 of unallocated Parks CIP and
Mitigation funds, authorize the Mayor to apply for a WWRP Grant and approve a Resolution (attached), also
apply for a King County Youth Sports Grant and accept a $30, 000 cash donation from Federal Way Soccer
Association and $30, 000 from the Federal Way Football Association to replace the synthetic turf on the Karl
Grosch field and forward to the full Council May 20, 2014 consent agenda for approval.
M tuber
Committee Chair Committee Member Committee
PROPOSED COUNCIL MOTION: "I move to approve the transfer of $295,000 of unallocated Parks CIP and
Mitigation funds, authorize the Mayor to apply for a WWRP Grant and approve a Resolution (attached), also
apply for a King County Youth Sports Grant and accept a $30,000 cash donation from Federal Way Soccer
Association and $30, 000 from the Federal Way Football Association to replace the synthetic turf on the Karl
Grosch field "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
4 CITY OF
Federal Way
Parks and Facilities Division
Date: May 13, 2014
To: PRHSPS Council Committee
Via: Mayor Jim Ferrell
From: Stephen Ikerd, Parks & Facilities Manager
Subject: Funding Source approval for Karl Grosch Field turf replacement.
Background:
The Karl Grosch Soccer field located in Steel Lake Park was upgraded from an all -
weather dirt field, to a synthetic turf field in 2003. This field is one of three synthetic fields
in the City of Federal Way Parks inventory. This sports field is very popular and is heavily
scheduled 7 days a week.
The field has reached its useful life expectancy and the fibers have worn and patched to a
point that the synthetic turf needs to be replaced or close the field after this season for
safety concerns. The sub base is still in good condition and will be re- tested before new
turf is installed. In essence it is like replacing a carpet; the old is removed and recycled
and a new generation turf installed with rubber infill.
Proposed Budget Sources:
$30,000 - Federal Way Soccer Association donation commitment.
$30,000 - Federal Way Football Association donation commitment.
$75,000 - King County Youth Sports Grant — approval to apply.
$150,000 - Washington Wildlife & Recreation Program Grant (WWRP) — approval to apply
$295,000 - City unallocated CIP fund transfer request.
$580,000 - Total Estimated project cost to replace the synthetic turf on Karl Grosch Field.
Recommendation:
Parks staff recommends:
1. Approval to accept a cash donation of $30,000 from the Federal Way Soccer
Association to be applied to the Karl Grosch soccer field replacement.
2. Approval to accept a cash donation of $30,000 from the Federal Way Football
Association to be applied to the Karl Grosch soccer field replacement.
3. Approval to apply for a $75,000 King County Youth Sports Grant to be applied to
the Karl Grosch soccer field replacement.
4. Approval to apply for a $150,000 WWRP Grant to be applied to the Karl Grosch
soccer field replacement. The application with the granting agency requires
Council approval through a Resolution (attached).
5. Transfer $295,000 from unallocated Parks CIP and Mitigation funds to the Karl
Grosch turf replacement project.
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, that authorizes submitting application(s) for grant funding
assistance for Washington Wildlife and Recreation Program project(s) to
the Recreation and Conservation office as provided in Chapter 79A.15
RCW, Acquisition of habitat conservation and outdoor recreation lands,
WAC 286 and subsequent Legislative action.
WHEREAS, our organization has approved a comprehensive parks and recreation plan or
habitat conservative plan that includes this project; and
WHEREAS, under the provisions of the Washington Wildlife and Recreation Program
(WWRP), state grant assistance is requested to aid in financing the cost of Karl Grosch Synthetic
Turf Replacement;
WHEREAS, our organization considers it in the best public interest to complete the project
described in the application(s);
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. The Mayor is authorized to make formal application to the Recreation and
Conservation Office for grant assistance.
Section 2. Any grant assistance received will be used for direct costs associated with
implementation of the project referenced above.
Section 3. The City hereby certifies that our matching share of project funding will be derived
from City of Federal Way and Federal Way Soccer Association funds, and that we are responsible for
supporting all non -cash commitments to this project should they materialize.
Resolution No. 14- Page 1 of 4
Rev 1 /10
Section 4. The City acknowledge that the grant assistance, if approved, will be paid on a
reimbursement basis, meaning we will only request payment from the Recreation and Conservation
Office after eligible and allowable costs have been incurred and payment remitted to our vendors,
and that the Recreation and Conservation Office after eligible and allowable costs have been incurred
and payment remitted to our vendors, and that the Recreation and Conservation Office will hold
retainage until the project is deemed complete.
Section 5. The City acknowledge that any facility developed through grant assistance from
the Recreation and Conservation Funding Board must be reasonably maintained and made available
to the general public at reasonable hours and times of the year according to the type of area or facility
unless other restrictions have been agreed to by the Recreation and Conservation Office Director or
the Recreation and Conservation Funding Board.
Section 6. The City acknowledge that any facility developed with grant assistance from the
Recreation and Conservation Funding Board must be dedicated for public outdoor recreation
purposes, and be retained and maintained for such use for perpetuity unless otherwise provided and
agreed to by our organization and the Recreation and Conservation Funding Board.
Section 7. This resolution becomes part of a formal application to the Recreation and
Conservation Office for grant assistance.
Section 8. The City provided opportunity for public comment on this application.
Section 9. Severability. If any section, sentence, clause or phrase of this resolution should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
Resolution No. 14- Page 2 of 4
Rev 1 /10
clause or phrase of this resolution.
Section 10. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 11. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 12. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 20_
CITY OF FEDERAL WAY
MAYOR, JIM FERRELL
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
Resolution No. 14- Page 3 of 4
Rev 1/10
APPROVED AS TO FORM:
INTERIM CITY ATTORNEY, AMY JO PEARSALL
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 14- Page 4 of 4
Rev 1 /10
a
........ _ g:
April 29, 2014
The Honorable Jim Ferrell
Mayor of Federal Way
33325 8th Ave S.
Federal Way, WA 98003
Dear Mayor Ferrell,
We are writing to state Federal Way Soccer Association's strong support for the City of Federal
Way's proposal to replace Karl Grosch Field's surface with new artificial turf surface. The project
will have multiple benefits for the City's park programs, community, Federal Way Public School
District, and FWSA. For these reasons, the Association is a partner in the project and is contributing
$30,000 dollars toward replacement of Karl Grosch Field.
The Federal Way Soccer Association has been providing recreational and premier soccer for
Federal Way youth athletes since 1968. Currently, the FWSA serves 2000 soccer players between
the ages of 5 and 18. Our soccer players come from a diverse ethnic and economic back ground.
The Association operates scholarship programs to make soccer affordable to young athletes from
Federal Ways low- income families.
One of the biggest challenges facing our Association is the lack of sufficient safe and lighted soccer
fields where teams can practice, play games, and we can run our many development programs. The
current field conditions are not nearly as safe as they should be for the athletes that use this field.
The field conditions have reached a point where people ask not to play there.
Replacement of the field's surface will address end of life and safety concerns and provide a high
quality soccer field that is available year around. Since this field is already lighted, the new turf
surface will be able to be used well into the evening. FWSA also hosts a number of tournaments,
including the Federal Way Blast -Off, the Tracy Whitney Tournament, state championship games,
and the statewide premier league. These tournaments require high quality surfaces.
In addition to our many youth teams that require lighted fields, Federal Way has a very active adult
soccer league that shares fields with youth soccer practices seven days a week,
Federal Way Soccer Association strongly supports the proposed Karl Grosch Field replacement at
Steel Lake Park as it benefits thousands of youth and adult soccer players in the Federal Way
community, as well as the general public. We thank you and look forward to your favorable actions.
Best egards,
i
Robert D. Lewis
Federal Way Soccer Association, President
206-819-6222/robertdiewis.13@gmail.com
Mayor Jim Ferrell
3325 8th Ave. South
Federal Way, WA 98003
Mayor Ferrell,
Karl Grosch Field at Steel Lake Park is one of the most popular soccer fields in Federal Way for
both youth and adult soccer playing opportunities. There are not many days (or nights) during a
calendar year in which you won't find the wonderful game of soccer being played at Karl Grosch
Field. The current poor condition of the field's surface is a direct result of this popularity. As the
largest youth soccer organization in Federal Way, Federal Way Football Club (FWFC) is proud
to support and partner with the City of Federal Way for the planned resurfacing of Karl Grosch
Field.
FWFC is made up of over 750 players ranging in age from 9 to 19 years old. We are proud to
be one of the last regionally competitive clubs that offers and promotes soccer programs at all
skill levels (premier, select, & recreational). Our soccer programs are economically accessible
to all in our community because of our partnership with the City of Federal Way.
This past year, FWFC hosted over 45 soccer matches and held over 1000 hours of training at
Karl Grosch Field. Once the resurfacing project is completed, Karl Grosch Field will once again
offer our members and all people that use it a SAFE and productive soccer playing surface.
Thank you for your leadership on this most important project.
Please take this letter as FWFC's pledge to partner with the City of Federal Way and contribute
$30,000 for the capital cost of resurfacing Karl Grosch field. It is through this partnership that
we hope to continue to maintain our soccer facilities and promote soccer programs for many
years to come.
If there are any other ways the FWFC Board of Directors or I, the president, can assist please
do not hesitate to ask.
Respectfully Submitted,
Jo ua A. Cheatham
President of Federal Way Football Club
President @federalwayfc.com
Federal Way Football Club PO BOX 27281 Federal Way, WA 98093
SUBJECT: 2014 BALLISTIC VEST PARTNERSHIP (BVP) GRANT
POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department accept the 2014
Ballistic Vest Partnership (BVP) Grant and agree to pay the matching funds, not to exceed $11,366.00?
COMMITTEE: Parks, Recreation, Human Services and Public Safety MEETING DATE: May 13, 2014
Council Committee - (PRHS &PS)
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Kristen Gregory, Quartermaster DEPT: Police
-- .............._...... ............................_.. - ...._._.. -- .� _......................._.. -- ._...._lam �'_... Q.............._.. -- ..._.._._.......__._._......................................................_................_..._.................._....--- .........- _-- .............__ � _....
Attachments:
1. PRHS &PS Staff Memo
Options Considered:
1. Accept Grant
2._ Reject Grant......._ ... _.__. _
..........................
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL: , cJ S t/ IjtE TOR APPROVAL:
' oIm /mitt emu/ it ///,,�T6 Initial /
CHIEF OF STAFF: (,W all' )4y 41—I(A shr4-)Aj
Committee Council
COMMITTEE RECOMMENDATION: I move to forward the prosed 2014 Ballistic Vest Partnership (BVP) Grant to
the May 20, 2014 Council consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval to accept the 2014 BVP Grant and pay the matching funds,
and authorize the Chief of Police to accept said Grant. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: May 13, 2014
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Information and Permission to Accept, 2014 Ballistic Vest Partnership (BVP) Grant
Funds.
The total number of Ballistic vests that will need to be replaced by the Federal Way Police
Department in the next 24 months equals twenty five (25).
The Fiscal year 2014 BVP (Ballistic Vest Partnership) grant application period is now open and
closes on May 13, 2014. The Federal Way Police Department has applied for the 2014 BVP Grant
and if the grant is awarded the additional funding needed to purchase the vests would not exceed
$11,366.00.
$11,366.00 to be funded by the BVP Grant
$11,366.00 to be funded by the Federal Way Police Department
"Matching" funds from previous BVP Grants have been taken from the police department fuel
saving, salary savings, or uniform budget. The proposal is that the matching funds for the 2014 BVP
Grant be taken from the police uniform budget.
The Police Department is seeking approval to accept the 2014 BVP grant if awarded and set aside
matching funds. The results of the grant award will become available in the 3rd quarter of 2014.
COUNCIL MEETING DATE: May 20, 2014 ITEM #:
. _
. . . . . . . . . . . . . . . . . . . . . . . . . . . .......................
......................................................................................................................................................................................._............................................................................................................................................................................_............................................. ...__...._................... -. ......................
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: FY 2013 EDWARD BYRNE MEMORIAL JUSTICE GRANT (JAG)
POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department accept the FY 2013
Edward Byrne Memorial Justice Grant (JAG)? Acceptance of grant requires no matching funds.
COMMITTEE: Parks, Recreation, Human Services and Public Safety MEETING DATE: May 13, 2014
Council Committee - (PRHS &PS)
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Cathy chrock Civilian Operations Manager DEPT: Police
.. . .................................__._..._......_..._._..._.._....._._........................ Y_..__....___......... �................................................... 1?..................................---._........_........................__..................__..... .............._.._�__......_... —._�.
Attachments:
1 PRHS &PS Staff Memo
2. JAG 2013 Project Narrative
3. JAG 2013 Budget Worksheet
4.
Options Considered:
1. Accept Grant
ei
.................2_ Rect Grant.__..._. _...........................__.
MAYOR'S RECOMMENDATION:
MAYOR APPROVAL:
CHIEF OF STAFF: 2.
APPROVAL:
COMMITTEE RECOMMENDATION: I move to forward the prosed JAG Grant to the May 20, 2014 City Council
consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval to accept the FY 2103 JAG Grant, with a total
compensation of $31,990, and authorize the Mayor to accept said Grant. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
1sT reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED—
08/12/2010
RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: May 13, 2014
TO: Parks, Recreation, Human Services and Public Safety
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: FY '13 Edward Byrne Memorial Justice Assistance (JAG) Grant Program
Background
JAG funds support all components of the criminal justice system. JAG funded projects may
address crime through the provision of services directly to individuals and/or communities and
by improving the effectiveness and efficiency of criminal justice systems, processes, and
procedures.
Acceptance of the FY 2013 Edward Byrne Memorial Justice Assistance Grant ensures the
services to be performed under this Agreement will be conducted for the stated purpose of the
Byrne Memorial Justice Assistance Grant (JAG) Program (42.U.S.C.3751 (a.)) The Edward
Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal
criminal justice funding to state and local jurisdictions.
Program Description: Technology and equipment improvements to enhance efficiencies in the
Police Department. Specific projects are described in the attached financial summary document.
Project Award: $31,990.
Program Need: Provide investments needed to increase'economic efficiency by spurring
technological advances to enhance safety and create efficiencies that allow officers and staff
more time serving the citizens of Federal Way.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FY 2013 Local Solicitation
JAG Purpose Areas
Law enforcement programs.
Prosecution and court programs.
Prevention and education programs.
Corrections and community corrections programs.
Drug treatment and enforcement programs.
Planning, evaluation, and technology improvement programs.
Crime victim and witness programs other than compensation).
Project Name:
1) Expansion of Ballistic Blanket Program
2) Purchase of Pole Camera
3) Taser Replacement
4) Purchase of Smart board — Patrol Briefing
Project Description:
Project Cost: $ 31,030.30
FWPD Allocation: $ 31,990
Less 3% (959.70)
1) Expansion of Ballistic Blanket program
Federal Way Police Department utilizes ballistic blankets during high -risk situations to keep
Officers safe during high risk situations. The blanket provides coverage to officers involved in
high risk recovery situations and active shooter responses.
Project Cost: $ 8,500
2) Purchase Pole Camera
A pole camera is a video camera that can be covertly deployed in a number of areas throughout
the City of Federal Way. The primary focus will be to combat target high crime areas. For
example, the City has experienced a great deal of metal theft from areas that normal
surveillance would be difficult. The pole camera can be placed outdoors for extended periods of
time. The camera appears to be electrical equipment and allows for critical video capture
without the need of typical surveillance operations.
Project Cost: $ 7,945.13
3) Replacement of Tasers reaching end of life
Federal Way Police Department deploys one Taser per commissioned officer. This tool is
essential to the success of a non - lethal resolution to many physical encounters that Officers
encounter on a daily basis. There are no replacement funds for this equipment in primary
budget.
Project cost: $ 5,665.78
4) Purchase Smart Board for Patrol Briefing Room
A Smart Board will replace the traditional projection screen in Patrol Briefing area.
A Smart Board provides a vastly improved way to display documents, photographs, videos, and
tactical maps.
Project cost: $ 6,220.65
King County
Community Corrections Population Characteristics Data Project
FEDERAL WAY POLICE DEPARTMENT JAG 2013 WA0173600
A. Personnel
Name /Position Computation Cost
TOTAL: $0.00
G. Consultants /Contracts
Name of Contract/Consultant Computation Cost
Verizon Wireless 42/Mo 36 months $1,512.00
TOTAL: $1,512.00
H. Other Costs
TOTAL: $0.00
I. Indirect Costs
Seattle PD Fiscal Fee $959.70
TOTAL: $959.70
GRAND TOTAL: $31,990
TOTAL:
$0.00
B. Fringe Benefits
Name/Position
Computation
Cost
TOTAL:
$0
C. Travel raining
Purpose Location
Item
Computation
Cost
TOTAL:
$0.00
D. Equipment
Item
Computation
Cost
Ballistic Blanket
4 Each
2,500
$10,000.00
Pole Camera
1 Each
6,433.13
$6,433.13
Taser
7 Each
6,864.52
$6,864.52
Smart Board
1 Each
6,220.65
$6,220.65
TOTAL:
$29,518.30
E. Supplies
Supply Items
Computation
Cost
TOTAL: $0.00
G. Consultants /Contracts
Name of Contract/Consultant Computation Cost
Verizon Wireless 42/Mo 36 months $1,512.00
TOTAL: $1,512.00
H. Other Costs
TOTAL: $0.00
I. Indirect Costs
Seattle PD Fiscal Fee $959.70
TOTAL: $959.70
GRAND TOTAL: $31,990
COUNCIL MEETING DATE: May 20, 2014 ITEM #:_
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CITY SPONSORSHIP POLICY
POLICY QUESTION: Should the City Council adopt the proposed Resolution authorizing the Mayor to
administer the City's Sponsorship Policy?
COMMITTEE: PRHSPS MEETING DATE: May 13, 2014
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
City Council Business, ® Resolution ❑ Other
STAFF REPORT BY: Amy 3o Pearsall Interim City Attorney DEPT: Law
Attachments: Staff Report, Proposed Resolution
Options Considered:
1. Approve the proposed resolution authorizing the Mayor to administer the City's Sponsorship Policy, restore
funds to the Mayor's Contingency fund to be reflected in the next budget process, and eliminate the
Community Enhancement Grants program.
2. Revise the proposed resolution.
3. Do not approve the proposed resolution and provide direction to staff.
MAYOR'S RECOMMENDATI • Opti 1.
MAYOR APPROVAL: �� D?2ECTOR APPROVAL:
om ee 1 �-� / Initial/Date
CHIEF OF STAFF:
COMMITTEE RECOMMENDATION: I move to forward the proposed resolution, the restoration of funds to the
Mayor's Contingency Fund and the elimination of the Community Enhancement Grants program to the May 20`h
consent agendafor approval.
I AXAI�-,
Committee Chair Committee Member Committee Mem r
PROPOSED COUNCIL MOTION: "I move approval of the proposed resolution authorizing the Mayor to
administer the City's Sponsorship Policy, to restore funds to the Mayor's Contingency Fund to be reflected in
the next budget process and to eliminate the Community Enhancement Grants program. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
1ST reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED— 08/12/2010
RESOLUTION #
CITY ATTORNEY'S OFFICE
MEMORANDUM
DATE: MAY 1, 2014
TO: COUNCIL MEMBERS
VIA: MAYOR JIM FERRELL
CHIEF OF STAFF BRIAN WILSON
FROM: AMY JO PEARSALL, INTERIM CITY ATTORNEY
SUBJECT: SPONSORSHIP POLICY
In 2008, the City Council adopted Resolution 08 -538, which created a sponsorship policy that
authorized the City Manager to use up to $30,000 of the Contingency Fund to cover costs
incurred for revenue losses to revenue generating facilities for free or reduced -fee space and
associated services /equipment, and/or to provide out -right financial sponsorship when there are
tangible returns to such financial sponsorship such as public acknowledgement.
In November 2011, after the city government transitioned from a City Manager to a Strong
Mayor, at Mayor Priest's request, the Council reallocated $20,000 per year of that $30,000 to be
used for Community Enhancement Grants. Those grants were applied for by agencies and the
Human Services Commission reviewed the applications and made funding recommendations to
the Council. The Community Enhancement Grant process has evolved throughout the years, but
a variation of that process is still in effect at this time.
The proposed resolution would restore the previous sponsorship policy and authorize the Mayor
or his designee to use the Contingency Fund as outlined in the proposed sponsorship policy. In
addition to adopting this resolution, Council would also need to restore funding to the Mayor's
Contingency Fund and eliminate the Community Enhancement Grants program.
K:\memo\2024\5 -20 staff report sponsorship policy
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington repealing Resolution No. 08-538 and authorizing the
Mayor or Designee to administer the City's Sponsorship Policy.
WHEREAS, effective November 2010, the form of government changed to a Mayor- Council
form pursuant to RCW 35A.12, et seq.; and
WHEREAS, Resolution No. 08 -538 needs to be repealed because the position of city
manager no longer exists, and the Mayor is now the Chief Executive Officer of the City; and
WHEREAS, pursuant to RCW 35A.12.100, the City of Federal Way Mayor is authorized to
organize and regulate the internal affairs of the City of Federal Way; and
WHEREAS, the Mayor is authorized, pursuant to RCW 35A.12.100, to supervise the
administrative affairs of the City; and
WHEREAS, Federal Way is built on a foundation of active community involvement,
volunteerism, and civic engagement; and
WHEREAS, there are many civic and service groups, organizations, and agencies who
contribute to the community by: Caring for the poor, the infirm, the youth, and the aging in the
community; Strengthening the community's youth and families; Preserving the community's values
and cultural heritage; Enhancing the community's economic wellbeing; and Promoting the
community's understanding of and participation in civic affairs; and
WHEREAS, the City wishes to foster these groups, organizations, and agencies and assist in
their fundraising efforts when the results provide a significant community benefit; and
WHEREAS, such assistance may be provided through mutually beneficial sponsorships, and
Resolution No. 14- Page 1 of 5
Rev 4/14
free or reduced -fee space including associated services /equipment; and
WHEREAS, the City Council deems it is advisable and necessary to provide a written policy
to allow a better, more regular, and open process to grant sponsorships.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
HEREBY RESOLVES AS FOLLOWS:
Section 1. Sponsorship Policy. The City of Federal Way hereby adopts the Sponsorship
Policy as attached hereto, identified as Exhibit A and hereby incorporated in full by this reference.
Section 2. Authorization. Unless otherwise specified, the Mayor or designee is authorized to
administer this policy and to make necessary minor adjustments to the policy to improve its
administration and applicability.
Section 3. Severability: If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to
make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 6. Effective Date. This resolution shall be effective immediately upon passage by the
Federal Way City Council.
Resolution No. 14- Page 2 of 5
Rev 4/14
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 2014.
CITY OF FEDERAL WAY
MAYOR, JIM FERRELL
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
INTERIM CITY ATTORNEY, AMY JO PEARSALL
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
KAresoIution\2014\sponsorship policy
Resolution No. 14-
Page 3 of S
Rev 4/14
EXHIBIT A
CITY SPONSORSHIP POLICY
Purpose and Background
The Federal Way community is built on the foundation of active community involvement,
volunteerism, and civic engagement. There are many civic and service groups, organizations, and
agencies who contribute to the community by:
■ Caring for and supporting the poor, the infirm, the youth, and the aging in the
community;
• Strengthening the community's youth and families;
• Preserving the community's values and cultural heritage;
• Enhancing the community's economic wellbeing; and
• Promoting the community's understanding of and participation in civic affairs.
The City wishes to foster these groups, organizations, and agencies and assist in their fundraising
efforts when the results provide a significant community benefit. Such assistance may be provided
through mutually beneficial sponsorships, and free or reduced -fee space including associated
services/equipment.
Funding Level
The City Council hereby authorizes the Mayor or designee to use the Contingency Fund for City
sponsorship not to exceed $30,000 per year. The Mayor or designee is authorized to use this fund to
cover costs incurred for revenue losses to revenue generating facilities for free or reduced -fee space
and associated services /equipment, and/or to provide out -right financial sponsorship when there are
tangible returns to such financial sponsorship such as public acknowledgement.
• Cash sponsorship is limited to up to $2,500 per civic /service organization per year.
• Free or reduced -fee space rental is subject to a limit of $1,500 annually per organization. The
value of the space will be based on the applicable rate the civic /service organization would have
been required to pay. The organization may be required to pay basic janitorial staff time and
actual clean-up costs.
This guideline /policy should govern sponsorship requiring City General Fund support only. It does
not include those designated, special purpose funds, including those amounts set aside in the General
Fund for designated purposes. Further, these sponsorships are not in lieu of special contract for
services grants made available under the City's Human Service, Arts Commission, and Lodging Tax
Advisory Committee programs. Requests for sponsorship beyond the above funding guidelines
should be approved by the City Council.
Eligible Organizations:
An eligible organization is a service or civic organization that is located in or has an office in
Federal Way or its Potential Annexation Area (PAA), or an organization that includes
Federal Way as part of its service area.
Resolution No. 14- Page 4 of 5
Rev 4/14
Eligible Events:
An eligible event/activity is one where the City can participate in providing public
information about City services (vs. just logo display) or when the net proceeds from such
event/activity benefit the poor or infirm in Federal Way and its PAA.
Sponsorship Procedures:
1. The City will review sponsorship requests twice each year according to the following
schedule:
censorship Review Schedule: Jan —June July — Dec
Submit Request Form November 15 May 15
Notification to Requestor December 15 June 15
2. Requestors will complete the attached Sponsorship Request Form and return it to the
Mayor's office by the date indicated above for the applicable time period in which the
event will be held. The Request Form asks for the following information:
a. The name, date, location, anticipated attendance, purpose and description of the
event;
b. How this event will benefit Federal Way residents;
c. What specific sponsorship assistance is requested from the City;
d. A list of other requested fenders and the requested and committed levels;
e. A description of how City's sponsorship will be recognized and if applicable, the
market value of such publicity.
3. The Mayor or designee will review request forms and determine sponsorship based on the
following criteria:
a. Funding availability
b. Community support for /participation at the event
c. Applicants' need for City funding
d. People served are those most in need in the community
e. If applicable, publicity /marketing value to the city
4. Funding will be allocated based on the City's experience of demands for each particular
time period.
5. For free and reduced -fee space requests, the City will transfer funds to the department
who incur the costs /revenue losses directly based on approved internal cost validation.
No payment will be made to the requestor.
Resolution No. 14- Page 5 of 5
Rev 4/14
COUNCIL MEETING DATE: May 20, 2014 ITEM #: LOLA 11.1.11
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: FW ROTARY DONATION AND NAMING RIGHTS FOR A FAMILY FUNLAND FEATURE.
POLICY QUESTION: Should the Council accept a donation from the Federal Way Rotary Service Foundation in
the amount of $54,700 to be used for an Ability Whirl and other ADA Improvements in the Family Funland
renovation project and allow naming rights to the Ability Whirl feature? (Rotary Ability Whirl)
COMMITTEE: PRHSPS MEETING DATE: May 13, 2014
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd Parks & Facilities Mann er DEPT: PRCS
................................................................_....._...._............._.__.._._......................_......................_........................................_..... .............................._ ........................_.. g........................._.........-----.--._.._.._.__ ......... ..................................................... _ ......... ... ... _ ..... _ ......... _ ... _ ............. _ ... _ ..... _ ... _._.
Attachments: Staff memo, FW Rotary Donation application, photo of the Ability Whirl.
Options Considered:
1. Accept a donation from the Federal Way Rotary Service Foundation in the amount of $54,700 to be used
for an Ability Whirl and other ADA Improvements in the Family Funland renovation project, and allow
naming rights to the Ability Whirl feature? (Rotary Ability Whirl) and forward to the full Council May
20, 2014 business agenda for approval.
2. Do not accept the donation from FW Rotary Service Foundation and allow naming rights for the Ability
Whirl feature and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL: / DIRECTOR APPROVAL:(�'�
�nup Initial
CHIEF OF STAFF: , IA
Committ Council
COMMITTEE RECOMMENDATION: I move to forward the Acceptance of a donation from the Federal Way Rotary
Service Foundation in the amount of $54,700 to be used for an Ability Whirl and other ADA Improvements in the
Family Funland renovation project, and allow naming rights to the Ability Whirl feature (Rotary Ability Whirl) to
the full Council May 20, 2014 business agenda for approval. / If _ -A
4-x�
Committee Chair
PROPOSED COUNCIL MOTION: "I n
Foundation in the amount of $54,700
Family Funland renovation project, i
Whirl) "
Committee Member
ove Acceptance of a donation
to be used for an Ability Whirl
nd allow naming rights to the
from the F
and other
Ability W
Committee Member
ederal Way Rotary Service
ADA Improvements in the
hirl feature (Rotary Ability
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED PT reading
❑ TABLED /DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
CITY OF
FederaI Way
Parks and Facilities Division
Date: May 13, 2014
To: PRHSPS Council Committee
Via: Mayor Jim Ferrell
From: Stephen Ikerd, Parks & Facilities Manager
Subject: FW Rotary Donation and Ability Whirl naming rights.
Background:
The Parks Department has been working with the Federal Way Rotary Services
Foundation since the 2013 design phase for the renovation of the large playground at
Steel Lake Park known as; Family Funland. Through Park Commission work meetings
and various public meetings it became a high priority to include more ADA features into
the Funland renovation planning.
A need and emphasis was identified to include features a wheelchair user could directly
engage with. Staff did a lot of research and found a roundabout apparatus called an
"Ability Whirl" that allows two wheelchairs at a time to participate on. Once the design
phase was complete, budget estimates determined that the Ability Whirl and some other
playground features would need to be optional as there were insufficient funds to do all
the desired improvements.
Members of the Park Commission who were also members of the FW Rotary Service
Foundation talked with their local club members and they took on the goal to move the
Ability Whirl from optional to part of the base project. Through the initiative of the Local
Rotary Foundation they raised sufficient funds through grants and donations to cover not
only the Ability Whirl feature, but other worthwhile ADA features that all abilities will be
able to enjoy.
The total amount raised to be donated to the City is $54,700. They are requesting the City
accept and apply these funds to the Family Funland renovation project. The Rotary
Foundation is also asking to name the Ability Whirl in their name with the major donors
and granting organization shown on a sign that will be placed next to the donated feature.
The name of the feature would be called "Rotary Ability Whirl'
Council must approve donations that are more than $10,000 and also approve naming
rights. All criteria for accepting this donation are consistent with the City donation and
memorial policy.
Recommendation:
Parks staff recommends accepting the Federal Way Rotary donation in the amount of
$54,700 and apply these funds to the Family Funland renovation project. Staff also
recommends recognizing the achievements of their organization by allowing the naming
rights to this special roundabout feature to be known as the "Rotary Ability Whirl'
CITY OF
�... Federal Way
Park Donation & Memorial Program Form
Donor name or organization: Federal Way Rotary Service Foundation
Address: P.O. Box 23444 City, State, Zip: Federal Way, WA 98093
Phone: (206) 713 -7046 Jodi Glandon, President e-mail: jodi.glandon@weyerhaeuser.com
Pre - approved donation list of new items: (please check appropriate boxes)
❑ Tree
❑ Planter
0 Trail marker signs
❑ Picnic table
❑ Litter receptacle
!: • I
❑ Metal Bench
❑ Drinking Fountain
❑ Memorial plaque
Proposed location: Adjoining and part of the newly - renovated Family Funland
playground complex at Steel Lake Park.
Description of request: This donation is to fund the acquisition and installation of a
wheelchair - accessible, Ability Whirl roundabout play apparatus, and is conditioned on
it being named the "Rotary Ability Whirl" on a permanent, donation recognition sign to
be fabricated and installed by the city at its expense. In the event this donation exceeds
the Ability Whirl cost, any amount remaining is Intended to partially fund additional
ADA improvements included in the Funland renovation project.
Desired plaque inscription: (see applicable size and font details in full policy document)
Federal Way Rotary Service Foundation requested text of the "Rotary Ability Whirl"
donation recognition sign has been approved by the Foundation Board, and is attached
to this form. This donation is additionally conditioned on the placement of a plaque
with the name of each of the entities and individuals shown on the attachment, on the
south - facing Funland archway entrance sign.
Mounting option: ❑ in ground
For City Use Only:
❑ on approved object or fixture
Current market value yy esti tefordonwfion.$
0 Approved • Ireitl►1:i'rPr #*
c
D
�'
COUNCIL MEETING DATE: May 20, 2014 ITEM #:_
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: RESOLUTION: CROSSPOINT FINAL PLAT APPROVAL
POLICY QUESTION: Should the City Council adopt a resolution approving the Final Plat of Crosspoint?
COMMITTEE: N/A
MEETING DATE:
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ® Resolution ❑ Other
STAFF REPORT BY: Jim Harris, Contract Planner DEPT: CD
Attachments: Draft Resolution approving the Crosspoint Final Plat.
Staff report and recommendation was provided at the May 20, 2014, Special City Council Meeting.
Options Considered:
1. Approve the Final Plat and resolution as presented.
2. Modify the Final Plat and/or resolution and approve as modified.
3. Not approve the Final Plat.
MAYOR'S RECOMMENDATION: Adopt the Reso ution approving the Final Plat of Crosspoint
MAYOR APPROVAL: /� y ; S DIRECTOR APPROVAL:
W—. --? C mitt CU cil tiaUDate
InjUal/Date InitiaMate
CHIEF OF STAFF: jal W)u ,C�J.LAl
ommittee Coa ci
InitiaUDate Wti to
COMMITTEE RECOMMENDATION: N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Resolution to approve the Crosspoint Final Plat. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 08/12/2010 RESOLUTION #
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, approving the Crosspoint (a.k.a. Crosspointe) final plat,
Federal Way, Washington, File no. 14- 101008 -00 -SU
WHEREAS, on September 7, 2004, the Federal Way Hearing Examiner conducted a
public hearing on the Crosspointe preliminary plat application resulting in the Recommendation
of the Federal Way Hearing Examiner, dated September 21, 2004; and
WHEREAS, the Crosspoint (a.k.a. Crosspointe) preliminary plat, City of Federal Way
File No. 03- 101214- 00 -SU, was approved subject to conditions on October 19, 2004, by Federal
Way City Council Resolution No. 04 -432, which adopted the Hearing Examiner's findings and
conclusions; and
WHEREAS, the applicant submitted the final plat application for Crosspoint, within the
required time of receiving approval including three plat extensions discussed in the final plat
staff report for the above - referenced preliminary plat; and
WHEREAS, the applicant has satisfied or guaranteed all of the conditions set forth in
Resolution 04 -432; and
WHEREAS, the City of Federal Way's Department of Community Development and
Public Works Department staff have reviewed the proposed final plat for its conformance to the
conditions of preliminary plat approval and final plat decisional criteria, and their analysis and
conclusions are set forth in the Final Plat Staff Report, dated May 13, 2014, which is hereby
incorporated by reference as though set forth in full; and
WHEREAS, the City Council reviewed and considered the application and Final Plat
Staff Report for the Crosspoint final plat during the Council's Special Meeting on May 20, 2014.
Resolution No. 14- Page 1 of 4
Rev 1 /10
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Findings and Conclusions.
1. The Crosspoint final plat, City of Federal Way File No. 14- 101008- 00 -SU, is in
substantial conformance to the preliminary plat and is in conformance with applicable zoning
ordinances or other land use controls in effect at the time the preliminary plat application was
deemed complete.
2. Based on, inter alia, the analysis and conclusions in the Final Plat Staff Report,
dated May 13, 2014, which are adopted herein by reference, and on the City Council's review of
the application for final plat, the proposed subdivision makes appropriate provision for public
health, safety, and general welfare, and for such open spaces, drainage ways, streets or roads,
alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and
recreation, playgrounds, and schools and school grounds as are required by City Code, or which
are necessary and appropriate, and provides for sidewalks and other planning features to assure
safe walking conditions for students who walk to and from school.
herein.
3. The public use and interest will be served by the final plat approval granted
4. All conditions listed in Federal Way Resolution No. 04 -432, dated October 19,
2004, have been satisfied, and /or satisfaction of the conditions have been sufficiently guaranteed
by the applicant as allowed by Federal Way Revised Code 18.40.040.
5. All required improvements for final plat approval have been made and/or
sufficient bond, cash deposit, or assignment of funds have been accepted as guarantee for
completion and maintenance of all required plat improvements as identified in the Final Plat
Resolution No. 14- Page 2 of 4
Rev 1 /10
Staff Report.
6. All taxes and assessments owing on the property being subdivided have been paid
or will be paid, prior to recording the final plat.
Section 2. Application Approval. Based upon the Findings and Conclusions contained in
Section 1 above, the Crosspoint final plat, City of Federal Way File No. 14- 101008- 00 -SU, is
approved.
Section 3. Recording. The approved and signed final plat, together with all legal
instruments pertaining thereto, as required pursuant to all applicable codes, shall be recorded by
the applicant in the King County Department of Records and Elections. The applicant shall pay
all recording fees.
Section 4. Severability. If any section, sentence, clause or phrase of this resolution
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this resolution.
Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized
to make necessary corrections to this resolution including, but not limited to, the correction of
scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 6. Ratification. Any act consistent with the authority and prior to the effective
date of this resolution is hereby ratified and affirmed.
Section 7. Effective Date. This resolution shall be effective immediately upon passage
by the Federal Way City Council.
Resolution No. 14- Page 3 of 4
Rev 1/10
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 20_
CITY OF FEDERAL WAY
MAYOR, JIM FERRELL
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
INTERIM CITY ATTORNEY, AMY JO PEARSALL
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 14-
Page 4 of 4
Rev 1 /10
SUBJECT: APPROVAL OF APPOINTMENT TO THE INDEPENDENT SALARY COMMISSION
POLICY QUESTION: Should the City Council approve the Mayor's appointment to the Independent Salary
Commission?
COMMITTEE: N/A MEETING DATE: N/A
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Carol McNeill Y�t}' ..._.._ City Clerk DEPT: Mayor's Office
__... - _..__.._.__._._..._....- - - -..... - ....._...... -- ...................._ ...._.._ ---------- ..__...__....._............. -_ ...._.. ...._._.._.__.. _._.. - - - - -_
BACKGROUND: The Independent Salary Commission is comprised of five members that serve four -year
terms, with a maximum of two terms. Members are appointed by the Mayor and approved by the City Council.
The FWRC section 2.80.030 was recently amended to allow two alternate members to serve on the Commission.
The Mayor is recommending appointing Michael Christner to the Commission as an alternate member with a
term of February 28, 2018.
Options Considered:
1. Approve the Mayor's appointment of Michael Christner to the Independent Salary Commission.
2. Direct the City Clerk to advertise for additional applicants for the Independent Salary Commission.
MAYOR'S RECOMMENDATION: Appoint Michael Christner to the Independent Salary Commission as an alternate
member with a term of February 28, 2018.
MAYOR APPROVAL: N/A
Committee
DIREC ' PPROVAL: ---'-
Initial
CHIEF OF STAFF: N/A v 4d4eAW7 siv$/A,y
Committee Council
COMMITTEE RECOMMENDATION: N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Mayor's appointment of Michael Christner to
Independent Salary Commission as an alternate member with a term of February 28, 2018. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #