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Council MIN 05-06-2014 RegularCITY OF Federal Way MINUTES FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall May 6, 2014 7:00 p.m. www.cityoffederalway.com 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 7:04 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa - Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Bob Celski, Councilmember Martin Moore and Councilmember Dini Duclos. City staff in attendance: Interim City Attorney Amy Jo Pearsall and City Clerk Carol McNeilly. 2. PLEDGE OF ALLEGIANCE Tracy Hills led the Pledge of Allegiance. 3. PRESENTATIONS a. Police Department Awards: • Volunteer Lifetime Achievement Awards: Police Chief Andy Hwang presented Bill Morton and Dave Peterson with President Service Awards, which were signed by President Obama. Recipients of this award have achieved 5,000 hours of volunteer service. Chief Hwang provided background information on Mr. Morton and Mr. Peterson and thanked them for their excellent work. • Police Officer Medals of Valor: Police Chief Hwang stated the officers being honored this evening were instrumental in responding to an active shooter call last year at the Pine Wood Apartment Complex. They performed professionally and with integrity. The following Officers were presented with Medals of Valor: - Lieutenant Kurt Schwan -Officer Kyle Buchanan -Officer John Buster -Officer Kris Durell -Officer Shaun Daniels -Officer Daniel Graf -Officer Keith Schmidt -Officer Joseph Mehline City Council Minutes — May 6, 2014 Regular Meeting Page I of 9 -Officer Nicholas Wong -Officer Carl VanDyke -Officer Scott Orta A representative from the Seattle FBI thanked the Officers being recognized for their service and complimented their heroic actions when responding to the Pine Wood Apartment Complex call. He presented each Officer with a letter of appreciation. b. Citizen Recognition: Teri Lenfest Mayor Ferrell read the Certificate of Achievement into the record which highlighted Ms. Lenfest's community efforts and volunteer work within the City. Mayor Ferrell presented the certificate Ms. Lenfest, who then thanked the Mayor and Council for the recognition and mentioned other individuals who have also volunteered their time to make the City a better place. c. Proclamation: National Neurofibromatosis Awareness Month Councilmember Duclos read the Proclamation declaring May as National Neurofibromatosis (NF) Awareness Month into the record and presented it to Becky and Daniel Vacanti. Ms. Vacanti thanked the Mayor and Council for the opportunity to raise awareness of this issue. They shared their daughter's story beginning with her diagnosis with NF at three months of age. d. Arts Commission Certificates of Appointment At their April 15, 2014 meeting the Council appointed individuals to serve on the Arts Commission. Those individuals were invited to this meeting to receive their Certificate of Appointment. Councilmember Honda read the Certificates of Appointment into the record and presented them to the individuals in attendance. e. Human Services Commission Certificates of Appointment At their April 15, 2014 meeting the Council appointed individuals to serve on the Human Services Commission. Those individuals were invited to this meeting to receive their Certificate of Appointment. Councilmember Honda read the Certificates of Appointment into the record and presented them to the individuals in attendance. f. Mayor's Emerging Issues and Report Recognition of Federal Way Community Center Lifeguards: Mayor Ferrell described events which occurred at the Federal Way Community Center (FWCC) Pool on April 19th and detailed the professional actions of lifeguards Raegan Sanders and Megan Logan which directly contributed to saving the life of a 5- year -old girl. Mayor Ferrell presented Ms. Sanders and Ms. Logan with Certificates of Recognition for their actions. Ms. Sanders and Ms. Logan thanked the Council for the recognition. Craig Feldman, the City's Aquatics Coordinator, spoke about the training the FWCC lifeguards go through and how Ms. Sanders and Ms. Logan automatically applied their training without delay. Mayor Ferrell again commended the lifeguards for saving the life of this child and also mentioned how important the lifeguard program is given the popularity of the pool. Proposed Metro Bus Cuts /Impacts to Federal Way. City Traffic Engineer Rick Perez, using a PowerPoint presentation, highlighted the King County Metro Transit changes that will occur as a result of the failure of Proposition 1. King County has proposed implementing the changes in four stages - September 2014, and February, June and September of 2015. Mr. Perez identified the bus routes slated to be revised, consolidated, or discontinued. Some of the expected impacts including reduced City Council Minutes — May 6, 2014 Regular Meeting Page 2 of 9 service areas and programs were described. Councilmembers asked clarifying questions of Mr. Perez. Deputy Mayor Burbidge requested the PowerPoint presentation be posted to the City website. • Affordable Housing Presentation: Community Development Director Patrick Doherty reviewed the recent affordable housing projects recently proposed and /or permitted in the City. There are four major projects: Park 16; High Point; Kitts Corner; and Celebration Park Senior Housing — each project is funded in part by the Washington State Housing Finance Commission. Mr. Doherty reviewed the average apartment rental rates compared to tax credit rental allowances and Section 8 housing rates. Mr. Doherty described potential concerns and options for City responses to address the concerns raised by multi - family housing. Mayor Ferrell noted this item may benefit from further discussion by the Council and also with State Legislators. • May 7th Police Substation Grand Opening: Mayor Ferrell announced there will be a Grand Opening /Ribbon Cutting event tomorrow at 2:00 p.m. for the Downtown Police Substation. The Substation is located at 31620 23`d Ave. South. He encouraged citizens to attend the event and take a tour of the facility. • May 8th City Council Special Meeting: This Thursday, May 8th at 6:00 p.m. the Council will conduct a Special Meeting to discuss the Performing Arts and Conference Center (PACC). The meeting will include a presentation from the Mayor's Blue Ribbon Panel on their findings on the topic. Councilmember Duclos noted the Council has not given up their role in the decision making process regarding this project. The Panel will present the Council with information for discussion. Mayor Ferrell noted the Council may conduct an additional Special Meeting /Study Session on this topic prior to the May 20th Regular Meeting. • Installation of Marine Hills Cameras: Police Chief Hwang reported three cameras have been installed in the Marine Hills neighborhood as part of the Safe City Program — at the neighborhood's request. 4. CITIZEN COMMENT John Wilde reported he has organized sympathy card signing events to honor the victims of the ferry boat incident in Sewol South Korea. Two banners were left at City Hall for staff and visitors to sign and show support from the Federal Way community. Mr. Wilde highlighted upcoming dates /locations where the community can sign the banners. The banners will be presented at the May 20th Council meeting. The Mayor and other City Councilmembers have agreed to cover the cost of sending the banners to the memorial. Mayor Ferrell thanked Mr. Wilde for his work on this item. Betty Taylor stated she would like to see increased attendance at City Council Meetings. Information that is presented and action that occurs at the meetings are important for citizens to be aware of. Tracy Hills reported he is a member of the Aktion Club of Federal Way, and Councilmember Moore recently attended one of their meetings. Mr. Hills commented he would like to see more jobs available for individuals with disabilities within the City. Jennie Hills spoke to the need for and importance of having jobs for individuals with disabilities within the City. She distributed a summary of her background work history to the Council. City Council Minutes — May 6, 2014 Regular Meeting Page 3 of 9 Norma Blanchard commented on the May 8th Council Special Meeting, she inquired when the public would receive a report on the topic. Mayor Ferrell outlined the format for the meeting on May 8th and noted the Council has not received a formal report form the Panel. Deputy Mayor Burbidge added the Council may need time to ask clarifying questions and thoroughly deliberate the topic prior to taking action. Joann Piquette with the Federal Coalition of the Performing Arts provided an update on the organizations activities. On May 31St they are hosting a fundraiser with musical performances at Twin Lakes Golf and Country Club. John Fairbanks, spoke on behalf of the Farmers' Market Advisory Board. He announced this coming Saturday, May 10th is the opening day of the Market. He highlighted some of the events and entertainment scheduled for that day. Mr. Fairbanks also spoke in support of the Town Square Park development. S. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval, • all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: April 15, 2014 Special and Regular Meetings b. Monthly Financial Report: March 2014 c. Vouchers Awards - Pulled from Consent e. Demolition of Former Toys R Us Building f. Resolution: Regarding Payment of Claims (Repealing Reso. 90 -13, 97 -242 and 03-390) — Resolution 14 -658 Motion: Deputy Mayor Burbidge moved approval of Consent Agenda items 5.a. through 5.f. Councilmember Duclos second. Councilmember Honda pulled item 5.d. Spring 2014 Tourism Enhancement Grant Awards. Vote on items 5.a. through 5.c, 5.e and 5.f.: Deputy Mayor Burbidge Yes Councilmember Assefa - Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. 5.d. Spring 2014 Tourism Enhancement Grant (TEG) Awards Councilmember Honda stated she pulled this item to consider additional funding for advertising upcoming fun runs in the City. Four runs are scheduled, three of which are government- sponsored (two by the city and one by the school district). The fourth is sponsored by the Farmers Market. The original funding request was for $15,000. The TEG subcommittee recommended an award of $6,000. The Lodging Tax Advisory Committee (LTAC) recommended an award of $3,000. City Council Minutes — May 6, 2014 Regular Meeting Page 4 of 9 6. Motion: Honda moved to award the original $6,000 to the applicant as recommended by the TEG subcommittee. Councilmember Duclos second. Deputy Mayor Burbidge stated the LTAC reviewed the marketing needs of each individual race and the consensus reached was that many of the participants in these events will be community members and the events would not necessarily attract visitor /tourism. Therefore, the Committee voted to reduce the funidng amount. Councilmember Maloney inquired whether the intent is to include local citizens or to draw in participants from a wider geographic area. Deputy Mayor Burbidge answered the intent of TEG awards is to fund programs which attract people from outside our area. Community Development Director Patrick Doherty added the law changed last year which now requires the City to report to the state about the use of the funds and to be mindful of the intent to attract visitors from 50 miles away and /or overnight visitors. The LTAC members did not believe a sizeable contingent from 50 miles away or overnight would be attracted to this event. Councilmember Honda shared her experience of registering participants in the Apple Cup run which did attract out -of -state visitors. She urged Council to approve the recommendation of the subcommittee based on their vetting of the application and their approval recommendation of $6,000. Vote: Deputy Mayor Burbidge No Councilmember Assefa- Dawson No Councilmember Maloney No Councilmember Honda Yes Councilmember Celski No Councilmember Moore Yes Councilmember Duclos No Motion failed 2 -6 Councilmember Maloney Motion: Deputy Mayor Burbidge moved to Enhancement Grant awards as recommended second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda No Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 6 -1. COUNCIL BUSINESS a. Parks & Recreation Commission Appointments approve the Spring 2014 Tourism by FEDRAC. Councilmember Duclos Motion: Councilmember Honda moved to appoint Mike Hoefel, David Wilson and P.K. Thumbi to the Parks and Recreation Commission as voting members with terms expiring April 30, 2017. Councilmember Moore second. Councilmember Honda noted these individuals are currently serving on the Commission City Council Minutes — May 6, 2014 Regular Meeting Page 5 of 9 and are seeking re- appointment. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. b. Approval of the Land Use and Transportation Council Committee March 3, 2014 Meeting- Minutes Councilmember Celski stated the Councilmembers appointed to the Land Use and Transportation Council Committee changed between the March 3`d and the May 5th meeting. As a result, he was the only returning voting member of the Committee at the May 5th Committee meeting, and the minutes could not be approved. Therefore, this item is under Council Business for approval. Motion: Councilmember Celski moved approval of the March 3, 2014 LUTC meeting minutes. Councilmember Duclos second. Councilmember Maloney inquired if it was appropriate for all Councilmembers to vote on this item or only those Councilmembers who served on the Committee at the time of the meeting should vote. Interim City Attorney Pearsall replied Council has two options. The entire council may vote on them or only the Committee members may vote. However, she advised all Councilmembers are eligible to vote. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. c. Town Square Park Bid Award Interim Parks Director Ken Miller provided a presentation on the Town Square Project. The policy question before Council is whether or not to accept the bid for Town Square Park Construction and authorize the Mayor to enter into a contract with the successful bidder. Mr. Miller reviewed the bids that were received. He stated positive references came back for the low bidder but cautioned that completion of some features may be impacted by weather and may not be installed until after the park opens. Councilmember Honda asked Mr. Miller to describe which features are permanent and will be in place after the project is developed. Mr. Miller answered without knowing what the final project will be; it's difficult to provide an answer. If there is a feature or installation the City determines is important, it could certainly be combined into future development. Councilmember Maloney remarked the bid received is significantly higher than funds approved at the last meeting. She asked for an explanation as to which items caused the increase in price. Mr. Miller described the features which may have attributed to the City Council Minutes — May 6, 2014 Regular Meeting Page 6 of 9 increase but also the bidding climate and subcontractors needed to complete the project Councilmember Moore asked about the experience of the low bidder, Henderson Partners. Mr. Miller replied the company is based in Gig Harbor and have completed projects for several cities. He received positive references from the cities he spoke to regarding their performance. Additionally, the company also has experience with utility projects and private sector work. Councilmember Celski asked if there has been any discussion with a developer since this item was last before Council. Mr. Doherty replied there has been interest which will be discussed in greater detail at the Special Council Meeting on May 8 — but both conversations have been positively impacted by urban development in this area. Councilmember Celski expressed a concern about a ground depression at the location of the labyrinth. Mr. Miller replied no fill will be included. However, removal of the landscape islands and repaving has helped; he doesn't anticipate any issues. Councilmember Honda spoke to the importance to restoring the stairs to allow access to the parks by the nearby businesses. Mr. Miller agreed it would be advantages to repair and restore the stairs. Mayor Ferrell asked Mr. Miller to describe the work done on preparing the ground in recent weeks. Mr. Miller stated the concrete slabs were recently removed. Mayor Ferrell spoke to the excitement he's hearing from community members about the activity at the Town Square as people notice what's happening in this area. Motion: Councilmember Honda moved to award the Town Square Park construction bid to Henderson Partners who was the lowest responsive responsible bidder and authorize the Mayor to execute a contract in the amount of $293,751.00 which includes a 10% contingency. Councilmember Duclos second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7 -0. 7. ORDINANCES Second Reading: a. CB# 648 Amending the City Organizational Structure An ordinance of the City of Federal Way, Washington, amending the City Organizational Structure, amending FWRC Title 2; repealing Chapters 2.12, 2.19 and 2.21; and adding new sections to Title 2 (Amending Ordinance Nos. 11 -682, 10-666 and 10 -644) At their April 15, 2014 meeting the Council received a presentation on this item and forwarded the ordinance to this meeting for second reading and enactment. City Clerk McNeilly read the ordinance title into the record. Motion: Deputy Mayor Burbidge moved approval of the proposed ordinance. Councilmember Celski second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes City Council Minutes — May 6, 2014 Regular Meeting Page 7 of 9 8. Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7-0. Ordinance 14 -766 Yes b. CB# 649 Amendina Diversitv Commission Membership Requirements An ordinance of the City of Federal Way, Washington, relating to the residency requirement for Diversity commissioners; amending FWRC 2.65.030 (Amending Ordinance Nos. 92 -141, 93 -203, 96 -283, 06 -531 and 13 -748) At their April 15, 2014 meeting the Council received a presentation on this item and forwarded the ordinance to this meeting for second reading and enactment. City Clerk McNeilly read the ordinance title into the record. Motion: Councilmember Honda approval of the ordinance. Councilmember Moore second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Yes Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 7-0. Ordinance 14 -767 COUNCIL REPORTS Councilmember Assefa Dawson shared her concerns about the impacts of the King County Metro Transit cuts presented /discussed earlier this evening. Councilmember Maloney reported she attended the Boys and Girls Club Breakfast, the Soroptomist Tea, the Chamber /Highline College /City Council Special Meeting on Sound Transit and the Mayor's Neighborhood Connection Meeting. She also toured the Davita facility and was very impressed with their .values and mission. Councilmember Honda announced the Federal Way Farmers Market opens this Saturday for their 11th season. The Arts Commission and Rhododendron Garden are hosting Blue Poppy Days on May 17th which features musical and artistic performances. Also on May 17th the City is sponsoring the "Touch a Truck" event at the Toys R Us parking lot. The event is free and gives children an opportunity to learn about the trucks and heavy equipment used by the City, the Police and Fire Departments as well as the School District. The next PRHSPS Council Committee meeting is May 13th. She shared her concerns with the Sound Transit alignment on Highway 99. Councilmember Celski spoke to his appreciation for the police officers who were honored tonight for their work. Councilmember Celski provided a report on the veterans' job fair held at the Federal Way Community Center. Last week the City conducted a neighborhood traffic meeting that focused on SW 330th. Further discussion of this item is scheduled for the next LUTC meeting. Councilmember Celski noted the Council will be recognizing a young man at their May 20th meeting for his fundraising efforts associated with the Rollermania event. City Council Minutes — May 6, 2014 Regular Meeting Page 8 of 9 Councilmember Moore reported he attended an event at the Multi- Service Center (MSC) today and shared his appreciation for Robin Corak, MSC Director. Councilmember Moore recently attended a meeting of the Kiwanis Aktion Club — a group which offers service opportunities for people with disabilities. Moving forward, this cause will be the driving force behind his efforts as a councilmember over the next four years. He also met with Trillium Employment Center which helps businesses recruit, train and retain employees with disabilities. Mayor Ferrell noted that the Multi Service Center is successful today because of the efforts of its long -time, now former director, Councilmember Dini Duclos. Councilmember Duclos provided an update on the King County Solid Waste Plan and how questions were developed by other municipalities /agencies and communicated to the County concerning siting or non - siting of a north transfer station. Councilmember Duclos reported on the Puget Sound Clean Air Agency's (PSCCA) proposed rate increase. Sound Cities Association (SCA), sent a letter to PSCCA expressing concerns about the rate increase. As a member of the SCR's Public Issues Committee (PIC), Councilmember Duclos plans to vote to adopt the position of the SCA which opposes the proposed rate increase. Deputy Mayor Burbidge requested staff list the additional hearing dates/ times for King County Transit service impact meetings on the City's website. She spoke in support of paying close attention to planning for the Sound Transit alignment and would like the Council to have additional dialogue with Sound Transit on their recommendations. On May 29th and 30th she will attend a meeting of the State Transportation Improvement Board. Deputy Mayor Burbidge announced several upcoming events including a fundraising breakfast for the Communities in Schools organization on May 15th, the Community Gardens fundraiser on May 17th and the mail carrier's food drive May 10th. She added she is looking forward to the upcoming visit of Mayor Kobayashi and a delegation from Federal Way's Sister City — Hachinohe, Japan on Thursday, May 15th 9. ADJOURNMENT With no additional agenda items, Mayor Ferrell adjourned the meeting at 9:38 p.m. Attest: (10J) a Mr ', I n oun Carol McNeilly, CIVIC, City f Jerk Approved by Council: May 20, 2014 City Council Minutes — May 6, 2014 Regular Meeting Page 9 of 9