LUTC PKT 06-15-1998City of Federal Way
City Council
Land 'Use/Transportat.ion Committee
June 15; 1998
5:Wpm
AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. PUBLIC COMMENT (3 minute limit)
4. COMMISSION COMMENT
5. BUSINESS ITEMS
City Hall
Council Chambers
A. Shoreline Master Program
Action Largen/20 min
B. Six Year TIP
Action Perez/15 min
C. Street Tree Policy/Right of Way
Action Miller/20 min
Vegetation Maintenance
D. Star Lake & Military Road/Road 100%
Action Miller/5 min
Design Approval/Authorization to Bid
E. South 304th Street & Military Road Street
Action Mi11.cr/5 min
and Traffic Signal Improvements 100% Design
Approval/Authorization to Bid
F. 14th Avenue SW& SW 312th Street
Action Miller/5 min
Pedestrian Walkway Improvements 100% Design
Approval/Authorization to Bid
(r. Joe's Creek Water Quality Monitoring
Action Pratt/10 min
Station 100% Design Approval/Authorization to Bid
H. SW 340th Street Regional Storm Water
Action Pratt/5 min
Contol Facility Authorization to Award Bid
I. Vacuum Jet Rodding Services - Bid Award
Action Pratt/5 min
Authorization
6. FUTURE MEETING AGENDA ITEMS
School Impact Fees
Comprehensive Plan Update
School District Facility Plan
Non Residential Design Guidelines
Surface Water Management/Department of Ecology Ordinance
Weyerhaeuser Annexation
Package
Adult Entertainment Regulations
Open Cut of ROW vs Boring
Land Use Permit Fees
7. ADJOURN
Committee Members:
City Staff:
Phil Watkins, Chair
Greg Moore, Director, Community Development Services
Jeanne Burbidge
Sandy Lyle, Administrative Assistant
Mary Gates
253.661.4116
LTU-TRANSUUN 15 LUT. AGN
June 1, 1998
5:30pm
City of federal Way
City Council
(land Use/Transportation Cointnittee
SUMMARY
City Mall
Council Chambers
In attendance: Committee members Phil Watkins (Chair), Mary Gates and Jeanne Burbidge; Council Members Linda
Kochmar; Director of Community Development Services Greg Moore; Public Works Director Cary Roe; Deputy Director of
Community Development Services Kathy McClung; Assistant City Attorney Bob Sterbank; Surface Water Manager Jeff Pratt;
SWManagement Project Engineer Marwan Salloum; Senior Planner Jim Harris; Administrative Assistant Sandy Lyle.
1. CALL TO ORDER
The meeting was called to order at 5:30pm by Chairman Phil Watkins.
2. APPROVAL OF MINUTES
The minutes of the May 18, 1998, meeting were approved as presented.
3. PUBLIC COMMENT
Rod Leland, Director of Facilities Services for the Federal Way School District, requested a change of zoning to
accommodate non-traditional High School -to -Work programs in places of business such as office parks and office buildings.
The Committee added the request to the Work Plan item already on the Council agenda on June 2, 1997, for discussion.
4. COMMISSION COMMENT
There was no additional comment from any of the City Commissions.
5. BUSINESS ITEMS
A. Shoreline Master Program - Staff presented the Shoreline Master Program as amended, most of which was originally
derived from King County Shoreline Master Program and Regulations. The Committee commented and asked
questions and isolated specific topics they wished to discuss further at their June 15, 1998, meeting. Those items
include physical carrying capacity, impervious surface, commercial forests, biophysical limitations, application of
shorelines designations, shorelines setbacks, setbacks for commercial properties, and pavement in residential
subdivisions.
B. Code Amendment Regslest from Roger H=a re: 1816 South 340th - Roger Hyppa, a former Federal Way resident and
currently a resident of Lake Forest Park, owns a house at 1816 South 340th. Recently he inquired about selling it and
learned that the property is zoned Business Park. He claims, and the five neighbors concur, there was never any
notification of the change in zoning from the previous residential zoning. He has two potential buyers for his property
but because neither would be allowed to modernize the property under the current non -conforming provisions of the
zoning code, he fears he will be unable to sell. He believes that rezoning of the property has devalued it. The
Committee m/s/c addition of Mr. Hyppa's concerns to the proposed 1998 Planning Commission Work Program.
C. South 356th RSF Final Acceptance - The South 356th Storm Water Control Facility project has been completed. The
contractor is now requesting release of the retainage associated with the project. Prior to release of retainage on a
Public Works project, the City Council must accept the work as complete to meet State Department of Revenue and
State Department of Labor and Industries requirements. The final construction cost was $1,741,561.39 which was
$171,010.23 below the approved construction contract budget of $1,912,571.62. The Committee m/s/c
recommendation of acceptance to the City Council of the South 356th RSF as complete and that the 10 % retained
contingency be released.
D. SeaTac Phase I (Behnor)Authority to Award Bid - The Committee m/s/c recommendation to the City Council at its June
16, 1998, meeting to award the bid to Stan Palmer Construction, Inc., with a low bid amount of $1,426,937.56 to
construct the SeaTac Phase I (Belmor) project. Contingency of 10 % is $142,693.76.
E. Crown Point Storm Sewer Repair - Damage to the Crown Point subdivision storm sewer line was discovered last
winter. The separation of the storm line allowed water to escape from the system and undermine the storm line down
slope of the break as well as a nearby sanitary sewer line owned by the Lakehaven Utility District. Emergency repairs
were completed earlier this year. The permanent repair project design has reached the 30 % completion point. The
Committee m/s/c recommendation of approval to the City Council at its June 16, 1998, meeting. Staff will again
present the project before the Committee at the 85 % design stage.
F. Redondo Riviera - Mr. Moore presented information on the Redondo Riviera Annexation by Des Moines. The Cities
of Federal Way and Des Moines negotiated Potential Annexation Area (PAA) boundaries in 1994. The annexation of
that portion of the PAA known as the Redondo Riviera has generated issues with the Boundary Review Board (BRB).
Some property owners do not want their property split in such a way that part is located in Federal Way and part is
located in Des Moines, and raised the issue to the BRB. The BRB scheduled a modification hearing that may result in
violating the PAA Interlocal Agreement between the Cities of Federal Way and Des Moines. The Committee
recommended the discussion of the options in executive session at the June 2, 1998, City Council meeting, due to
potential litigation.
G. PAA Pre -Annexation Comprehensive Planning and Zoning - The Committee previously requested staff to research
costs, time lines and scope of work for a pre -annexation program and to report back. To prepare this information
would require hiring of consultants in the range of $7,000. The Committee m/s/c bringing this matter forward to the
City Council at the June 2, 1998, meeting when they discuss the 1998 Planning Commission Work Program.
6. FUTURE MEETINGS
The next meeting will be held on June 15, 1998, at 5:30 pm.
7. ADJOURN
The meeting was adjourned at 7:20pm.
I: \LU-TRANS\JUNILUT. SUM
IVU6 ON YH/Xll OC = tT 31U 96/60/90
Planning and Hearing Examiner Services
McConnell/Burke, incorporated
10604 N.E. 38th Place Suite 227 Kirkland, Washington 98033 (425) 827-6550 FAX: 889-0730
June 9, 1998
To: Federal Way Land Use & Transportation Committee
Kathy McClung
From: Don Largen, AICP
Planning Consultant
Subject: Proposed Shoreline Management Master Program Regulations
..........................................................•---•------.......--------........_.._..........._M....._...................
At the Committee's June 1st meeting there were several questions raised about proposed
provisions in the Shoreline Master Program regulations. Kathy McClung has provided me with a
summary of those questions and I have reviewed them relative to the specific issue of water
quality and salmon habitat protection.
Keep in iniad that the City's environmentally sensitive areas regulations deal specifically with
water quality issues in the context of streams, wetlands, regulated ponds, wildlife and fish
habitats, and erosion of steep slopes. A variety of mitigation measures are provided, such as
buffers, native vegetation retention/installation, drainage controls, limitations on certain uses, etc.
This is not to say that added protective measures in the Shoreline Master Program are not
necessary, rasher they should be viewed in the context of the City's total set of environmental
protection regulations and support those efforts.
Below I have responded to the questions raised in the order that they appear in the master
program.
l) What is the physical or ecological carrying capacity and how is it applied? (pg. 4, pg. 8, and
pg. 16)
These are general terms commonly found in policy statements that are intended to recognize
that an assessment of site specific circumstances should be undertaken to determine whether
a proposed development is compatible with the nature of a specific section of shoreline and
whet mitigation requirements might be appropriate. As such there are no numerical values
associated with these terms. The designation of the three shoreline environments and their
associated regulations are intended to recognize the general differences in physical
limitations/carrying capacities of the City's shorelines.
2) Should there be a policy which limits the amount of impervious surfaces? (pg. 8 and pg. 9)
A general policy statement that impeivious surfaces should be kept to the minimum
necessary for reasonable development and use of a site could certainly be added. However,
'a R:61 3f11. 86-6 -Nllf
MV6 ON YH/%Zl OC=tT 91U 96/60/90
the shoreline regulations apply to all land which is within 200 feet of a regulated shoreline.
Many if not a majority of the residential lots around Steel Lake, for example, have nearly
their entire area within the 200 foot of the shoreline. A couple of approaches might be:
a. Prohibit or limit the amount of impervious surfaces that are waterward of the primary
structure, or
b. Prohibit impervious surfaces within the shoreline setback area.
3) Commercial forests. (pg. 16)
This reference to commercial forests is a hold over from the King County SMMP and should
have been removed form the current draft (my mistake). There arc no commercial forests in
Federal Way and I am not aware of any areas in the City that would have stands of
commercially viable trees. This reference will be eliminated from the final draft.
4) What are biophysical limitations? (pg. 17)
This is a common policy term that is similar to 'physical limitations' and 'carrying capacity'
and is used somewhat synonymously with those terns. It means the total combination of
physical constraints (topography, soils, etc.) and on-site wildlife (land and aquatic), plant life,
and habitat.
5) 1{ow are the shoreline environment designations applied? (pg. 31, pg. 39, pg. 41)
The criteria given for each of the three shoreline environment designations are not additive.
In other words meeting any one of the criteria would make it a candidate for that
environmental designation. The exception would be criteria #5 for Urban and criteria 03 for
Rural. These two are not so much criteria as they are a qualifier: i.e. the Urban or Rural
designation would not be applied if there were any or a combination of those physical
features listed. In that case the designation would default to Conservancy. Note that the
Shoreline Master Program shoreline environment designations map proposed for the various
City shorelines appears to be consistent with these criteria.
6) Urban and Rural residential shoreline setbacks. (pg. 32)
The 20 foot shoreline setback is another hold over from the County SMMP and is very
minimal. The primary benefit of a smaller setback is to ensure that the use of a property is
not regulated away or to recognize the presence of some physical constraint such as a steep
bluff on the upland portion of a lot. Larger setbacks have several benefits including
preservation of views from adjacent properties, increasing the distance that run-off from hard
surfaces must travel before entering the water, and minimizing disruption from construction
activities. Our office functions as shoreline administrators for several Lake Washington
jurisdictions and the average residential shoreline setback is about 50 feet.
2
rn 'a 6Z : £ 1 3NZ 86-6 -NIP
IVU6 ON %21/%Zl OC=VT 3112 96/60/90
A rough review of shoreline lots in the City (i.e. scaled off of a city-wide map) suggests that a
majority of the lots are over 150 feet deep. In view of this I would suggest going to a 75 foot
shoreline setback, with a provision that would provide for a reduction down to 30 feet to
allow for reasonable use.
7) Reduction of setback for commercial properties. (pg. 36)
The reduced setback incentive for commercial developments providing public access to the
shoreline is not a necessary provision. The intent is to encourage new development to
provide for public access to private shorelines, which is a goal of the Shoreline Management
Act. 'Access' docs not necessarily have to include the ability to actually walk right up to the
shoreline edge; it could simply be visual access, such as providing a viewpoint. This
provision would only potentially effect a handful of properties on Steel Lake and Lake
Kilarney, which have some commercial zoning. This provision can be removed if the
Committee sees it as a conflict with salmon habitat protection.
8) Pavement in residential subdivisions. (pg. 42)
My understanding is that perhaps roadways, driveways, and parking surfaces within shoreline
:areas should not be hard surfaces. It does not appear from a brief look at a City map that
there are that many public streets within the regulated shoreline areas. This also appears to
be true for parking areas, although there are hard surfaced parking areas associated with the
shoreline parks. There are trade-offs on this issue. Paved roadways and parking areas are
generally required to have run-off detention facilities that include oil/water separators. A
gravel surface would not retain toxic substances such as oil, which could then leach into the
soil and penetrate into near surface aquifers.
This issue is pcobably more appropriately addressed in the City's roadways, parking, and
perhaps subdivision standards, rather than in the shoreline master program.
3
t7 'a (1R ; p i Rfl.l. RR -R -Nnr
CITY OF
DATE: June 11, 1998
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Rick Perez, Traffic Engineer
SUBJECT: Proposed 1998 - 2004 Transportation Improvement Plan (TIP)
and Arterial Street Improvement Plan (ASIP)
BACKGROUND
In accordance with the requirements of Chapters 35.77 and 47.26 of the Revised Code of
Washington, the City of Federal Way adopted its original TIP and ASIP on July 23, 1991. The
City is also required to adopt a revised TIP and ASIP on an annual basis that reflects the City's
current and future street and arterial needs.
The City is required to hold, at a minimum, one public hearing on the revised plans which is
proposed for the July 7, 1998 City Council meeting. Once the revised plans have been adopted
by City Council Resolution, a copy of the respective plans must be filed with the Washington State
Secretary of Transportation and the Washington State Transportation Improvement Board.
REVISED PLANS
Attached for your review and comment are the proposed 1998 - 2004 TIP and ASIP. This plan
has been revised to separate the 6 -year TIP and ASIP from the 20 -year Capital Improvement
Program which reflects the City's future transportation system needs. The 6 -year TIP and ASIP
respond to Growth Management Act concurrency requirements and the 20 -year CIP allows the
City to plan for transportation system needs to the 20 -year planning horizon. The proposed plans
do not significantly differ from the previous year's plans. However, six new projects have been
added to the 6 -year TIP and ASIP, one of which reflects a potential grant -funded pedestrian safety
project and the remainder of which reflect concurrency requirements.
RECOMMENDATION
Authorize staff to schedule a public hearing for the July 7, 1998 City Council meeting and
forward to the full Council, the attached TIP and ASIP for review and adoption.
RAP:jg
Attachments
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0 AV" AEnwj
DATE: Tune 5, 1998
TO: Phil Watkins, Chair
Land Use and Transportation Committee
FROM: Ken Miller, Street Systems Manager Y111 -N
SUBJECT: Street Tree Policy/Right of Way Vegetation Maintenance
Background
The Public Works Department maintains the rights of way using two contracts; the Streets Maintenance
contract (Lloyd Enterprises) and the Right of Way Landscape Maintenance contract (Myers Master
Lawncare) .
Services provided by the Streets Maintenance contract include roadside mowing, hand brushing, and
herbicide spraying on all classifications of roads. This work occurs mainly in the Spring and Summer
and costs approximately $69,500.00. The Right of Way Landscape Maintenance contract maintains only
the arterial streets shown on the attached map and costs approximately $95,000.00. The right of way
landscape maintenance includes mowing, edging, weeding, herbicide spraying, and fertilizing of grass
planters and medians; weeding, trimming, pruning, edging of medians and planters with trees and shrubs
and rough mowing behind the sidewalk. This work is called out to be performed by the contractor from
March thru November.
Very few complaints are received regarding vegetation maintenance based upon the services provided
under the above two contracts. This has therefore been determined to be our base level of service.
Landscape maintenance services are not provided on residential streets, collectors and arterials with
no curb and sidewalk i.e. Pacific Highway. These streets are maintained by the adjacent homeowner
or business. Also, if an increased level of service is desired on streets maintained by the City the
property owner would have to provide the increased level of service.
Design Standards and Guidelines
Street landscape design requirements are shown on the roadway cross sections in the Comprehensive Plan
for roadways and the City Center Street Design Guidelines describe required landscaping in the
downtown core and frame.
The landscape cross sections in the Comprehensive Plan show trees in a planter between the curb and
sidewalk, the planter is grass or ivy; there is also a median added with trees and grass or ivy on major
streets. The City Center Design Guidelines require trees on the curb (except S 320th Street), on five
lane roadways trees in tree grates and decorative street lights with planters with shrubs in at the
base.
Existing and Future Street Tree Inventory
To determine the existing number of trees and number of missing trees, staff drove the arterials and
the results are shown in the attached table. We then contacted a landscape contractor to obtain tree
replacement costs and maintenance costs beyond our existing service of pruning trees up approximately
12'. The results are shown below.
Replace missing trees.............$350 per tree x 570 = $199,500*
Prune existing trees.................$60 per tree x 1,626 = $97,560
Prune missing trees.....................$60 per tree x 570 = $34,200
*When replacing trees care should be taken not to install them in a location that is not appropriate,
such as a 2' planter.
Trees and landscaping proposed in projects to be constructed in the next 3 years.
PROJECT
No. Of Trees
No. Of
Planters
Length of
Median
Yearly cost
to
Maintain
S. 312th Street, from SR99 to 23rd St
90
60
0
$8,000
S. 320th Street, from I-5 to 11th PI
172
114
50OLF
$11,000
23rd Ave S.,from S. 324th to 317th St
92
61
0
$8,000
SR99, from S. 312th to S. 324th St
200
20,000LF
10000
$20,000
Estimated
Total Cost
$47,000
Summary
Based upon the previous information it would cost approximately $200,000 to replace the missing trees
along the arterials. To maintain the landscaping that will be installed over the next three years at
the current level of service an additional $47,000 will be required. To provide additional pruning
services to all trees (existing , missing and proposed) it would cost an additional $200,000.
aff of
0
Attachment C
1998 RIGHT OF WA Y
LANDSCAPE MAINTENANCE
PUGET
SOUND
I
I
0
I
PROJECT DESCRIPTIONS L� �I
--� — PROJECT LOCATIONS
PROJECT #1 — S 288 ST — 30 AVE S TO SR 99.. L_ 4�
PROJECT #2 — S 312 ST — SR 99 TO 1 AVE S TACA{41
PROJECT #3 — 1 AVE S — S 356 ST TO S 312 ST
PROJECT #4 — S 336 ST — SR 99 TO 1 AVE S
PROJECT #5 — 21 AVE SW — SW 356 TO SW DASH FT RD
PROJECT #6 — SW 320 ST — SR 99 TO 47 AVE SW
PROJECT #7 — S 348 ST — ENCHANTED PARKWAY TO HOYT RD
PROJECT #8 — SW 356TH ST — 1ST AVE S TO 21ST AVE SW
PROJECT #9 — SW 342 ST (LIBRARY LN) — MEDIAN
PROJECT #10 — 16TH AVE S/SR 99 TRAFFIC ISLAND
" "-100. PACE 22
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M:\wrc\MAWKS\STRM' s 9&SM P_D*"
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1998 STREET TREE INVENTORY
EXISTING
NUMBER
WHERE
STREET
FROM
TO
NUMBER
MISSING
TYPE
LOCATED
312th
1st
99
91
47
Maple
Behind Sidewalk
8
0
Maple
In Sidewalk
320th
I-5
Hoyt
302
161
Maple
On Curb
39
1
Maple
Behind
Sidewalk
12
0
Maple
Island
348th
East
Hoyt
74
12
Flowering
Behind Sidewalk
Cherries
Maple
110
131
Flowering
On Curb
Cherries
Maple
348th
West
Hoyt
9
4
Maple
Island
51
0
In Sidewalk
182
119
Flowering
On Curb
Cherries
Maple
27
4
Behind
Sidewalk
16th Street
I-5
348th
35
0
Maple
On Curb
30
0
Waxy
Behind Sidewalk
Green
7
0
Island
STREET
FROM
TO
EXISTING
NUMBER
NUMBER
MISSING
TYPE
WHERE
LOCATED
1st St
292nd
368th
238
75
Maple
Behind Sidewalk
92
2
Maple
Island
92
6
Behind Sidewalk
Military
280th
282nd
26
0
Maple
On Curb
Heritage Woods
99
288th
356th
70
5
Maple
On Curb
14
0
Maple
Behind Sidewalk
23rd
320th
1 lth
61
0
Maple
Behind Sidewalk
3
0
Maple
Island (Traffic)
316th
QFC
8th
30
0
Maple
Behind Sidewalk
23
3
Maple
On Curb
TOTAL TREES 19626 570
K:\STREETS\MAI NT\LANDSC\TREEIN V .TBL
CITY OF G
vv �
DATE: June 8, 1998
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Ken Miller, Street Systems Manager
SUBJECT: Military Road South at Star Lake Road Signalization Project;
100% Design Approval and Authorization to Bid
BACKGROUND
The Military Road South and Star Lake Road Signalization Project will add a traffic signal,
illumination, asphalt overlay and channelization for left turns at this high accident location. No right-
of-way is required for this project.
Funding for the project is from the Hazard Elimination Program in the amount of $162,000 (90%
participation), and the City in the amount of $18,000 (10%) for a total budget of $180,000.
ESTIMATED PROJECT COSTS
Design Engineering
$ 33,771.40
WSDOT forces costs
$ 2,500.00
Engineer's Estimate for Construction costs
$129,092.50
Contingencies (10% of Construction costs)
$ 12,909.25
Costs for advertising and printing
$ 2,500.00
The total estimated cost for this project
$180,773.15
The project is estimated to be $773.15 over budget, any variance will be addressed at award if
needed.
The 100% complete project plans and budget will be presented to the Committee at the June 15, 1998
meeting.
RECOMMENDATION
Place the following items on the July 7, 1998 Council Consent Agenda for approval:
Approve the final design plans for the Military Road South at Star Lake Road Signalization
Project.
2. Authorize staff to proceed with bidding the project. Bids will be brought directly to the City
Council for award of the construction contract if bids received are within budget.
CITY OF
DATE: June 8, 1998
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM: Ken Miller, Street Systems Manager
SUBJECT. Military Road South at Star Lake Road Signalization Project;
100% Design Approval and Authorization to Bid
BACKGROUND
The Military Road South and Star Lake Road Signalization Project will add a traffic signal,
illumination, asphalt overlay and channelization for left turns at this high accident location. No right-
of-way is required for this project.
Funding for the project is from the Hazard Elimination Program in the amount of $162,000 (90%
participation), and the City in the amount of $18,000 (10%) for a total budget of $180,000.
ESTIMATED PROJECT COSTS
Design Engineering
$ 33,771.40
WSDOT forces costs
$ 2,500.00
Engineer's Estimate for Construction costs
$129,092.50
Contingencies (10% of Construction costs)
$ 12,909.25
Costs for advertising and printing
$ 2,500.00
The total estimated cost for this project
$180,773.15
The project is estimated to be $773.15 over budget, any variance will be addressed at award if
needed.
The 100% complete project plans and budget will be presented to the Committee at the June 15, 1998
meeting.
RECOMMENDATION
Place the following items on the July 7, 1998 Council Consent Agenda for approval:
1. Approve the final design plans -for -the Military Road South at Star Lake Road Signalization
Project.
2. Authorize staff to proceed with bidding the project. Bids will be brought directly to the City
Council for award of the construction contract if bids received are within budget.
CIN OF��
DATE: June 1, 1998
TO: Phil Watkins, Chair
Land Use and Transportation Committee
FROM.- Ken Miller, Street Systems Manager
SUBJECT: South 304th Street and Military Road, Street and Traffic
Signal Improvements, 100% Design Approval and Authorization to Bid.
BACKGROUND
The South 304th Street and Military Road Improvement Project was funded as a part of the 1995
voter approved bond issue. Currently South 304th Street and Military Road are two lanes at the
intersection. In the evening the intersection is very congested due to left turns blocking the
through traffic.
This project will install left turn lanes and an asphalt shoulder on Military Road and South 304th
Street at the intersection. Also, the intersection of South 304th Street and 28th Avenue South will
be lowered approximately 4 feet to improve site distance.
Estimated Project Costs:
Right of Way $ 3,500.00
Remaining Design Costs $ 25,000.00
Construction Estimate $667,000.00
Asphalt Overlay Costs $ 43,000.00
Construction Contingency (10%) $ 71,000.00
Printing/Advertising $ 5,000.00
Utility Adjustments $ 5,000.00
Total Estimated Costs $819,500.00
Available Budget:
Project Funds
$748,000.00
Asphalt Overlay Funds $ 43,000.00
Total Funds Available $791,000.00
The project is estimated to be approximately $28,500.00 over the available budget. This cost
increase is due to splitting the Military Road Project into two due to a Shoreline Permit
requirement for the South 304th Street phase. The first phase from South 284th Street to South
286th Street is complete. This change required additional design, plans and specifications for the
second phase. Construction costs are higher from the original estimate due to inflation. Also, the
concrete surface of Military Road is in poor condition which was not originally identified and will
need to be overlayed. All the costs for the asphalt overlay will be reimbursed from the 1998
Asphalt Overlay Program contingency.
Staff recommends bidding the project as presented and reducing the 10% contingency of
$71,000.00 to 6% or $42,600.00 to balance the budget. If the construction bids received are at
or below the estimated cost, the project will be taken directly to Council for award. If the bids
are over the 6% available contingency, the project will be brought back to Committee.
There is one parcel of property required, the owner has been contacted and an offer made. The
project is anticipated to be bid in August. Staff will present the project and budget at the June 15,
1998 LUTC meeting for discussion.
Recommendation
Place the following items on the July 7, 1998 Council Consent Agenda.
1. Approve the final design of the Military Road and South 304th Street Improvement
Project.
2. Authorize staff to bid the project. If within the proposed budget bids will be
brought directly backto Council for award.
3. Approve transferring $43,000.00 from the 1998 Asphalt Overlay Contingency to
fund the intersection asphalt overlay.
KM:km
K:\LUTC\1998\M1L1-304.MEM
CITY OF
vv �
DATE: June 5, 1998
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM. Ken Miller, Street Systems Manager
1�M
SUBJECT: Approve Final Design and Authorization to bid
The SW 312' Street and 14`" Avenue SW Pedestrian Walkway Project
Background: Public Works Staff has completed the design of the SW 312`h St and 14"' Ave SW
Pedestrian Walkway Project, and plans are currently under review by the Federal Way Fire Department
and the Federal Way School District. The design consists of widening the existing shoulder to provide
an approximately 6' asphalt walkway with a mountable curb along SW 312`' Street, from Dash Point
Road to 8`' Ave SW, and installing a new 6' concrete sidewalk (next to the curb), concrete curb and
gutter on the west side of 14" Avenue SW, from SW 312`' Street to Lakota Junior High School. The
estimated cost of the project is $113,000 and includes the cost for construction and project
administration. The project budget consists of $48,000 TIB grant, with a $12,000 grant match budgeted
in 1997, and $53,000 from the 1998 Streets Structures Operations budget.
The project and budget will be presented at the June 15, 1998 LUTC meeting.
Once the design of this project is approved by Council, staff will complete the bidding documents for the
project and advertise for bids. The anticipated award date for this contract is in August.
Recommendation
Place the following recommendations on the July 7, 1998 City Council meeting's consent agenda:
1) Approve the final design of the SW 312" St and 14`' Ave SW Pedestrian Walkway Project;
2) Authorize staff to bid the project. Bids will be brought directly back to Council for award.
KALUTC\1998\312SWBID.MEM (PSK)
0-
CITY OF i��i
V�
Date: June 10, 1998
To: Phil Watkins, Chair
Land Use and Transportation Committee
From: Jeff Pratt, Surface Water Division Manager
Public Works Department
Subject: 1998 Surface Water Management Minor Capital Improvement Program
100% Design and Authority to Bid for Joe's Creek Flow Control Structure.
Background:
Included in the 1998 Surface Water Management Division's Minor Capital Improvement Program
are Water Quality Improvement and Lake and Stream Restoration projects. One of these projects
is the Joe's Creek Flow Control Structure, which is necessary to provide a stable stream channel for
monitoring stream flow. This project originally was scheduled to come before the Committee in
1996 requesting approval to award an anticipated bid. However, no bids were received and the item
was removed from the agenda. The lack of bids may have been due to the difficulty of access to
the project location and the type of construction. Efforts to obtain access to an alternative site in
1997 were unsuccessful. The design of the facility has been modified to simplify construction
because of the access problems.
The Division has completed the plans and specifications and is requesting approval of the design
and authorization to solicit bids for construction of this facility from the Small Works Roster of
Contractors. We are also requesting that the Committee pass this item on to the City Council as an
item on the business agenda for the June 16, 1998 meeting. The engineer's estimate for construction
of this project is $41,142.
Staff will be present at the Committee's June 15th meeting to answer any questions members may
have.
Recommendation:
Staff requests that the Committee forward this matter to Council for consideration at their next
scheduled meeting on June 16, 1998 with a committee recommendation to approve the design and
authorize obtaining bids from the Public Works Small Works Roster.
JP -.JS
Attachments
K:\LUTC\1998\JOLUTC98.WPD
CITY OF
vv F-ry
DATE. June 10, 1998
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM. Jeff Pratt, Surface Water Manager
SUBJECT: SW 340th Street Regional Storage Facility - Bid Award
Background:
This item was originally scheduled for your consideration on May 18, 1998. After receipt of a
bid protest, the item was pulled from that agenda and the project was rebid. On June 9, 1998,
the City received seven rebids from various contractors for the above referenced project. The
low -bid contractor for this project is Scoccolo Construction, Inc., with a total bid amount of
$723,103.00. This bid amount is 1.6% lower than the average bid of the next three lowest bidders
combined, and 13.4% lower than the engineer's estimated construction cost for this project (see
attached bid tabulation).
Based on the reference checks completed by City staff and by KCM, Inc., the City's Design
Consultant on this project, there is no known reason why this low bidder should not be able to
successfully complete this project to the City's satisfaction.
The project budget status is as follows:
Council Authorized Budget
Estimated Project Costs
Estimated project cost includes the following:
Design
Acquisition
Construction:
Construction Management
Construction
10% Construction contingency
$1,017,851.00
$919,214.00
$88,801.00
$ 5,000.00
$ 30,000.00
$723,103.00
$ 72,310.00
Total Costs
$919,214.00
Recommendations:
Staff recommends the award of this project to the lowest responsive, responsible bidder, Scoccolo
Construction, Inc., in the amount of $723,103.00 and that a 10% construction contingency
totaling $72,310.00 be established for the project. In addition, staff recommends that this matter
be placed on the June 16, 1998 City Council meeting consent agenda for their consideration.
K:\LUTC\SW340BID.WPD
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DATE: June 10, 1998
TO: Phil Watkins, Chair
Land Use/Transportation Committee
FROM. Jeff Pratt, Surface Water Manager
SUBJECT: Vacuum/Jet Rodding Service - Bid Award
Background:
This item was originally scheduled for your consideration on May 18, 1998. After receipt of a
bid protest the item was pulled from that agenda and the project was rebid. On June 2, 1998, the
City received four rebids from various contractors for the above referenced on-going maintenance
service. The low -bid contractor for providing this service is Everson's Econo-Vac, with a total
bid amount of $120,304.90 (see attached bid tabulation).
The bids provided were for a base service which consists of the following activities:
ACTIVITY
LOW UNIT BID PRICE
cleaning 3550 Type I storm drain structures
8.50
cleaning 590 Type II storm drain structures
19.50
cleaning 370 hours of storm pipe line
79.99
cleaning 100 hours of underground detention facilities
79.99
40 hours of emergency/special services
79.99
suitable disposal of 513 tons of solids waste
40.00
suitable disposal of 173,100 gallons of liquid waste
0.10
Bids were solicited for this "base unit of work" in order to provide a basis for comparison of bids
received. The base service listed above is an average of the previous five years of production.
The past two years of production have been much higher than than the the five year average.
Council has authorized the expenditure of $178,500.00 for this service in the 1998 budget.
Therefore staff's recommendation will suggest that the contract be awarded to the low bidder in
the amount of $178,500 rather than "the base unit of work" bid amount of $120,304.90. The low
bid unit prices will used to pay for services provided up to an amount not to exceed $178,500.
Based on the reference checks, there is no known reason why this low bidder should not be able
to successfully provide vacuum/jet rodding storm drainage system maintenance service to the
City's satisfaction.
Recommendations:
Staff recommends the award of this contract to the lowest responsive, responsible bidder,
Everson's Econo-Vac in the amount of $178,500. In addition, staff recommends that this matter
be placed on the June 16, 1998 City Council meeting consent agenda for their consideration.
K:\LUTC\VACULTM.WPD
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Date: June 10, 1998
To: Phil Watkins, Chair
Land Use and Transportation Committee
From: Jeff Pratt, Surface Water Division Manager
Public Works Department
Subject: 1998 Surface Water Management Minor Capital Improvement Program
100% Design and Authority to Bid for Joe's Creek Flow Control Structure.
Background:
Included in the 1998 Surface Water Management Division's Minor Capital Improvement Program
are Water Quality Improvement and Lake and Stream Restoration projects. One of these projects
is the Joe's Creek Flow Control Structure, which is necessary to provide a stable stream channel for
monitoring stream flow. This project originally was scheduled to come before the Committee in
1996 requesting approval to award an anticipated bid. However, no bids were received and the item
was removed from the agenda. The lack of bids may have been due to the difficulty of access to
the project location and the type of construction. Efforts to obtain access to an alternative site in
1997 were unsuccessful. The design of the facility has been modified to simplify construction
because of the access problems.
The Division has completed the plans and specifications and is requesting approval of the design
and authorization to solicit bids for construction of this facility from the Small Works Roster of
Contractors. We are also requesting that the Committee pass this item on to the City Council as an
item on the business agenda for the June 16, 1998 meeting. The engineer's estimate for construction
of this project is $41,142.
Staff will be present at the Committee's June 15th meeting to answer any questions members may
have.
Recommendation:
Staff requests that the Committee forward this matter to Council for consideration at their next
scheduled meeting on June 16, 1998 with a committee recommendation to approve the design and
authorize obtaining bids from the Public Works Small Works Roster.
JP:jg
Attachments
K: \LUTC\ 1998\JOLUTC98. WPD