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LUTC PKT 05-04-1998 ~ City of Federal Way Cily Council Land Use/Transport,aHon Committee May 4, 1998 5:30 pm City Hall Council Chambers AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. PUBLIC COMMENT (3 minute limit) 4. COMMISSION COMMENT 5. BUSINESS ITEMS A. Final Project Approval 21st Avenue SW/Dash Point Road B. Final Project Approval 21st Avenue SW/SW 325th C. 30 % Design Approval SW34Oth/Hoyt Road D. 30 % Design Approval Starlake Road/Military F. Downtown Street Standards 6. FUTURE MEETING AGENDA ITEMS School Impact Fees School District Facility Plan Load Covering Ordinance Open Cut of ROW vs Boring Comprehensive Plan Update Non Residential Design Guidelines Shoreline Master Program (May 18?) Weyerhaeuser Annexation AoohEmertainm~Re~~wns TIP South 312th Street, SR99 to 23rd Street South South 304th Street and Military Road South 1998 Work Program Surface Water Management/Department of Ecology Ordinance Package Powell Open Space Current Use Assessment 7. ADJOURN Action Miller/5 min Action Miller/5 min Action Miller/l0 min Action Miller/l0 min Action Roe/3D min Committee Members: Phil Watkins, Chair Jeanne Burbidge Mary Gates City Staff: Greg Moore, Director, Community Development Services Sandy Lyle, Administrative Assistant 253.661.4116 I:\LU-TRANS\MA Y 4LUT .AGN City of Federal Way City Council 1..."lIId llsc/l'nul6pur1ation Culiunittl'C April 20, 1998 5:30pm City Hall Council Chambers SUMMARY In attendance: Committee members Phil Watkins (Chair), Mary Gates and Jeanne Burbidge; Mayor Ron Gintz; Council Member Linda Kochmar; Director of Community Development Services Greg Moore; Public Works Director Cary Roe; Assistant City Attorney Bob Sterbank:; Street Systems Manager Ken Miller; Development Services Manager Stephen Clifton; Traffic Engineer Rick Perez; SWM Project Engineer Marwan Salloum; Administrative Assistant Sandy Lyle. 1. CALL TO ORDER The meeting was called to order at 5: 3Opm by Chairman Phil Watkins. 2. APPROV AL OF MINUTES The minutes of the Apri16,1998, meeting were approved as presented. 3. PUBLIC COMMENT There was no public comment on any items other than those on the agenda. 4. COMMISSION COMMENT There was no additional comment from any of the City Commissions. 5. BUSINESS ITEMS A. SW 34Oth Re¡:ional Stormwater Stora¡:e Facility 85 % Desi pl Statu.'I Report/Reqpest for Authorization to Bid - The Land Use/Transportation Committee and the City Council had previously approved acceleration of the SW 34Oth Street Regional Storm Water Storage Facility to coincide with other scheduled construction projects in the immediate area. The proposed drainage facility at SW 34Oth Street and Hoyt Road, 65 % of which lies in Pierce County, will service a drainage basin of about 94 acres of developed, primarily residential area. The Committee mls/c approval of recommendation to Council for proceeding with the design. Due to the fast track of this project, the Committee also approved recommendation that this project move immediately to bid, provided that cost estimates do not change. Committee will again consider this project at the bid award stage. Council will review the recommendation at its April 21, 1998, meeting. B. U¡wer WHI0 Cross Road Culver/SeaTac Mall Phase I DT8in~~e Up¡:rade - The Committee m/s/c approval of recommendation to Council at its Apri121, 1998, meeting to bid the Upper WHI0 Cross Road Culvert/SeaTac Mall Phase I Drainage Upgrade. The project will be awarded to the lowest responsive, responsible bidder. The Upper WHIO Cross Road Culvert Upgrades will occur in the trunk conveyance culverts along 20th Avenue South, conveying flows originating from as far away as South 312th Street from many intensely developed properties including SeaTac Mall. C. Utility Aereements for South 312th Street Inwrovement PrQject - As part of the South 312th Street Improvement Project, Puget Sound Energy (pSE), US West, and Lakehaven Utility Distict will relocate and/or replace their utility lines. The City will advertise and administer the combined projects and, as possible, contractors will be shared by the City and the utilities for cost savings. In the past, contracts with the various utilities have been very successful. The Committee m/s/c recommendation of approval to the Council of contracts with the utilities for undergrouding work in conjunction with work being done for the South 312th Street Improvement Project. D. South 3 12th Street/14th Avenue South Pedestrian Crossin¡: - The intersection of South 3 12th Street/14th Avenue South currently meets warrants for a traffic signal. Several accidents have occurred there and the neighbors are concerned. The long term solution to this problem is a signal project that will be added to the 1999-2004 TIP. In the interim, a pedestrian-actuated flasher will be installed on spare traffic signal mast arm poles located to be useable with future full signalization. The cost to install the flasher is under $35,000 and would require 2 to 3 months to construct. The Committee mls/c approval of recommendation to Council to approve the above interim solution and more immediately, to install larger pedestrian warning signs and restripe the crosswalk at this intersection to heighten visibility. E. Downtown Street StJlndards - The Downtown Street Standards as discussed at the April 4, 1998, meeting were discussed further. It was the perception of the Committee that some decisions determining future street standards were decided hastily. At the center of the discussion was the placement of street trees. There are mixed feelings about whether they should be placed next to the street or whether their location should be inside the sidewalk area. Debra Coates once again emphasized that the money we spend be spent wisely; Elaine Mansoor said that identification is as important as beautification and that trees block lights and signs; Mark Hinshaw, in a letter to the Council and the Committee, criticized the placement of trees inside of sidewalks. Council Member Linda Kochmar wanted more public input and expert opinion prior to making a final decision. Further action was deferred to the Apri121, 1998, Council meeting. F. Street Tree Re,placement Policy - On October 7, 1996, the Land Use/Transportation Committee directed staff to draft a street tree policy. Direction was the outcome of street trees that buckled roadways in the SW 21st Street area. Establishment of a policy remains appropriate, and will return to the Committee for discussion at a May LUTC meeting. G. Latecomer's A~reement for Cl\Pital PrQjects - Pursuant to RCW 35.72 andFWCC 20-210, the City may establish an assessment reimbursement area and enter into a latecomers agreement to provide for partial reimbursement to property owners who bear the initial cost of constructing improvements. In 1997, improvement to Lake 6 were completed to accommodate and receive surface water runoff from the 348th Street Professional Building and St. Francis Medical Office Building. The property owners have requested that the City establish an ordinance to allow adjoining property owners to partially reimburse the expense of a portion of the improvement costs. Staff presented the Committee with the draft ordinance for which they m/s/c recommendation of approval to the Council at its May 5, 1998, meeting. The Committee called this proposal a win-win for all. H. Exenwtion of Si p1 Permit Fees - An element of the Image and Downtown Revitalization Program of 1997 was the sign incentive program to induce businesses to bring signs into conformance prior to the February 28, 2000, amortization deadline. Some of the features of the program could include reimbursement for the cost of new signs; rapid processing of permits; purchase or lease financing through local banks; SeaTac Mall reader board thank you notices; and a sign competition program. The Committee m/s/c recommendation of approval of a fee schedule revision to exclude sign permit fees as part of the Downtown Revitalization Program. The budget impact of lost fees is $5,000. 6. FUTURE MEETINGS The next meeting will be held on May 4, 1998. 7. ADJOURN The meeting was adjourned at 7:20pm. I:\LU-TRANS\APR20LUT.SUM =- CITY OF - . ---- EC~ ~~ FlY" DATE: April 29, 1998 TO: Phil Watkins, Chair Land Use & Transportation Committee FROM: Ken Miller, Street Systems Manager ~r SUBJECT: SW Dash Point Road at 21st A venue SW Road and Signal Improvement Project Acceptance and Retainage Release BACKGROUND Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor & Industries' requirements. The above referenced contract with Transtech Electric, Inc. is complete. The final construction contract amount is $404,980.84. This amount is $46,573.57 below the $451,554.41 (including contingency) budget that was approved by the City Council on July 1, 1997. RECOMMENDATION Place the following item on the May 19, 1998 City Council Consent Agenda for approval: 1. Acceptance of the Transtech Electric, Inc., SW Dash Point Road at 21st Avenue SW Road and Signal Improvement Project, in the amount of $404,980.84, as complete. KM\ae cc: Cathy Rafanelli, Management Services Project fùe Day fùe K: \LUTC\ 1998\21 STDASH.FIN CITY OF - - -.. ~ 13:J~ ~ ~ FrY" DATE: April 29, 1998 TO: Phil Watkins, Chair Land Use & Transportation Committee FROM: Ken Miller, Street Systems Manager ,?r SUBJECT: 21st A venue SW and SW 325th Place Roadway Intersection and Traffic Signal Project Acceptance and Retainage Release BACKGROUND Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor & Industries' requirements. The above referenced contract with Tucci & Sons, Inc. is complete. The final construction contract amount is $598,370.34. This amount is $50,687.41 below the $649,057.75 (including contingency) budget that was approved by the City Council on July 1,1997. RECOMMENDATION Place the following item on the May 19, 1998 City Council Consent Agenda for approval: 1. Acceptance of the Tucci & Sons, Inc., 21st Avenue SWat SW 325th Place Roadway Intersection and Traffic Signal Project, in the amount of $598,370.34, as complete. KM\ae cc: Cathy Rafanelli, Management Services Project me Day me K:\LUTC\1998\21ST32ST .FIN CITY OF .. : ~ : E.[J~ ~~ Fn/' DA TE: April 29, 1998 TO: Phil Watkins, Chair Land Use/Transportation Committee ~~ FROM: Ken Mi11er, Street Systems Manager SUBJECT: SW 34Oth Street and Hoyt Road SW Intersection Improvements - 30% Design BACKGROUND The design for this project is approximately 30% complete. An Open House wi11 be held in May 1998 to solicit public comments. After approval of the 30% design plans, design will proceed to the 85 % completion. The SW 340th Street and Hoyt Road SW Intersection Improvement Project is funded by Competitive Oil Rebate, City of Tacoma, Traffic Mitigation, and City of Federal Way Funds. An Interlocal Agreement with the City of Tacoma is currently being drafted. This project will widen Hoyt Road SW for left turn lanes and bike lanes, adding a traffic signal, and improving street lighting. Construction is scheduled for 1999. Two new developments are proposed at the intersection. The developers and staff are coordinating the project schedules to minimize conflicts between the intersection improvements and the developments. Staff is working with the property owners at this intersection in acquiring right-of- way required for this project. Staff will make a presentation on the project at the May 4,1998 meeting. RECOMMEND A TION Place the following items on the May 19, 1998 Council Consent Agenda for approval: 1. Approve the 30 % design plans for the SW 340th Street and Hoyt Road SW Intersection Improvement Project and authorize staff to proceed to the 85 % design completion. 2. Authorize staff to proceed with right-of-way acquisition. cc: Project File Day File K:ILUTCI19981340@HOYT.MEM CITY OF - - ~ -- EJ:]~ ~~RY DATE: April 29, 1998 TO: Phil Watkins, Chair Land Use/Transportation Committee FROM: Ken Miller, Street Systems Manager ~ SUBJECT: Military Road South and Star Lake Road Signalization - 30% Design BACKGROUND The Military Road South and Star Lake Road Signalization Project will add a traffic signal, illumination, asphalt overlay and channelization for left turns at this high accident location. Design of the project is approximately 30% complete. Funding for the project is from the Hazard Elimination Program in the amount of $162,000, and the City in the amount of $18,000 for a total budget of $180,000. Staff will present the 30% design to the Committee at its May 4, 1998 meeting and answer any questions members may have. RECOMMENDATION Staff recommends that the Land Use and Transportation Committee approve and forward the following to the May 19, 1998 City Council consent agenda: 1. Approve the 30 % design plans for the Military Road South and Star Lake Road Signalization Project and authorize staff to proceed to 85% design. KM:ae cc: Project File Day File Ie: \lute \l99S\starlake.mem CITY OF ... - -- ,- E:C~ ~~ FlY" DATE: April 30, 1998 TO: Phil Watkins, Chair Land Use and Transportation Committee FROM: Ken Miller, Street Systems Manager ~ SUBJECT: Proposed City Center Street Design Guidelines Background At its meeting on April 21, 1998 the City Council discussed the Proposed City Center Street Design Guidelines. The Council referred the Guidelines back to the Land Use and Transportation Committee and requested that a tour of various cities throughout the Puget Sound region be taken. In response to the request, staff has scheduled a field trip to Redmond, Kirkland, Bellevue, SeaTac and Auburn so that interested participants can view what other cities have done in their downtowns. The tour will take place on Thursday, April 30th, followed by further discussion at the Land Use and Transportation Committee at its regular meeting on Monday, May 4, 1998. Recommendation Staff recommends that the attached Proposed City Center Street Design Guidelines be approved with modifications that may be made by the Committee at its May 4, 1998 meeting, and forwarded to the City Council for consideration at its May 5, 1998 meeting. KM\jg enclosure k:\lutc\1998\cityctr2.mem City Center Design Standards 1. Street Trees (i) 5 and 7 Lane Streets . Trees shall be located at the back of the sidewalk . Spacing approximately every 50 feet . Types of trees: sweet gum, red maple, and flowering pear (ii) 3 Lane Streets . Trees shall be located at the face of the curb . Spacing approximately every 50 feet . Types of trees: flowering pear and thundercloud plum 2. Street and Pedestrian Lighting (0 5 and 7 Lane Streets . Street lights shall be located at the back of the sidewalk. Cobra heads and spun aluminum poles (current standard); approximately every 150-180 feet . Pedestrian lights shall be located at the face of the curb, approximately every 50 feet and the preferred light was the "prismatic sphere" . There shall be landscape planters around the base of the pedestrian light pole (ii) 3 Lane Streets . The street and pedestrian lights are combined and located approximately every 50 feet. The style preferred was the "prismatic sphere" . There shall also be landscaped planters around the base of the light pole 3. Colors Where the use colors is incorporated in street scaping, the primary choice will be blue and green. The actual hue of the colors will be determined later. 4. Banners On all pedestrian light poles, a festival receptacle and insert bolts will be added for hanging baskets, banners, etc. 5. Bus Shelters Bus shelters shall be gazebo style, possibly made of colored vinyl. Any design would have to be coordinated with King County Metro for initial capital cost and ongoing maintenance and operation costs 6. Planters The planters at the base of the pedestrian lights and/or trees will have irrigation and electricity outlets. Typical ground covers would be low maintenance such as salal, otto luyken laurel, heather, english ivy, and red Japanese barberry. The shape of the planters at the base of the pedestrian light pole will be semi-circle. 7. Sidewalks Sidewalks shall be a minimum of 12 feet wide in the City center area. In the case of the So 32Oth corridor, 8 foot wide sidewalks currently exist. In order to facilitate the semi-circle planters at the base of the pedestrian street lights, the existing sidewalks will "meander" to create the minimum 8 foot walkway. Tree grates will be used when trees are located at the face of the curb (Le., 3 lane street) and where locating the tree behind the sidewalk would reduce the minimum 8 foot clear walkway.