Council MIN 05-20-2014 Special Mtg/Study SessionCITY OF
Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
SPECIAL MEETING / STUDY SESSION
Council Chambers - City Hall
May 20, 2014
5:30 p.m.
www.cityoffederalway.com
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 5:32 p.m.
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge,
Councilmember LydiaAssefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan
Honda, Councilmember Bob Celski, Councilmember Martin Moore and Councilmember Dini
Duclos. City staff in attendance: Interim City Attorney Amy Jo Pearsall and City Clerk Carol
McNeilly.
2. PLEDGE OF ALLEGIANCE
Bob Kellogg led the Pledge of Allegiance.
3. CROSSPOINT FINAL PLAT
Staff Presentation: City Planner Jim Harris provided background information on the 5 -lot
plat. In 2004 the Council approved the preliminary plat. Mr. Harris reviewed the project
location and road access to the project. There are mitigation covenants for transportation
and open space to be recorded with the final plat. The project meets all city code and
preliminary plat approval conditions and staff is recommending Council approve the final
plat.
Council is scheduled to take action on this item later this evening at their regular meeting.
4. PERFORMING ARTS AND CONFERENCE CENTER DISCUSSION
Community Development Director Patrick Doherty provided a PowerPoint presentation
showcasing the schematic design presented to Council in 2013 as well as the Mayor's Blue
Ribbon Panel design recommendations. Key differences are a proposed full -sized kitchen,
outdoor vestibule, an enhanced entry lobby, improved access to front of house spaces, and an
increased number of points -of -sale at the box office and concession areas, resulting in an cost
increase of approximately $579,000.
Council asked clarifying questions of Mr. Doherty concerning covered vestibules, the
increased back -of -house kitchen area, adequate space planning, the design appeal, and
parking.
Mayor Ferrell stated this project will be presented for Council action on June 3, 2014 to
include a presentation on design features and funding options.
Council inquired about, and discussed, the role of public art at the facility, and
accommodations for banquet seating.
City Council Minutes — May 20, 2014 Special Meeting Page 1 of 2
In response to Council questions on CDBG funding, Mr. Doherty provided a handout on the
current use of CDBG funds and allocations. He will conduct research on the difference
between construction and project contingencies and report back to Council with his findings.
Mayor Ferrell asked Mr. Doherty if the funding allocated for human services would be
impacted. Mr. Doherty stated those funds would not be impacted and would remain allocated
for human services.
Council asked Mr. Doherty about staffing at the PACC and about a proposed $5.2M transfer to
this project (as noted on pg. 7 of the Blue Ribbon Panel's report).
Mayor Ferrell noted (and Chief of Staff Brian Wilson explained further) that the $5.2 million is
earmarked in the budget as potential funding for the PACC. The funds had been set aside for
a public works project which is now expected to be funded by grant monies. Council
expressed concern about funding the PACC at the expense of public works projects should
anticipated grants not be awarded. Interim Public Works Director Marwan Salloum provided
additional details on the public works project's history and efforts for right -of -way acquisition.
Mr. Doherty noted $5.6M from Real Estate Excise Tax funding (REET) has been identified and
can be allocated for the PACC.
Council inquired about the capacity for each conference room.
5. ADJOURNMENT
Mayor Ferrell adjourned the meeting at 6:40 p.m
Attest:
CaA�, 1 IAD�
Carol McNeilly, CMC, City Cie k
Approved by Council: June 3, 2014
City Council Minutes — May 20, 2014 Special Meeting Page 2 of 2