Parks Comm MINS 12-06-2012CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, December 6, 2012 Hylebos Conference Room
6:00 p.m. City Hall
MEETING MINUTES
Chair Ailinger called the meeting to order at 6:04pm.
Present: Chair Brian Ailinger, Vice -Chair Jack Sharlock, Martin Moore, Mark Koppang, Carol Otto, Mike
Hoefel, Marie Sciacqua and David Berger.
Staff: Parks and Facilities Manager Steve Ikerd and Public Works Administrative Assistant Shawna Upton.
The November Parks and Recreation Commission regular meeting minutes were approved as written. Motion
by Koppang, Second by Moore. Motion passes.
There were no public comments.
PUBLIC FORUM
COMMISSION BUSINESS
BYLAWS — MEETING TIME CHANGE
Ailinger asked for Commissioner feedback on preference for start time. After some discussion, it was
determined the meeting start time would move back to 6:30pm.
Motion by Ailinger to adjust the start time to 6:30pm. Motion passes.
2012 WORK PLAN REVIEW
Ailinger provided a summary of the items on the 2012 Work Plan and noted the status of each project.
2013 WORK PLAN
Ailinger provided an overview of the projects listed on the 2013 Work Plan. Discussion continued regarding
when a status report will be received from Huitt- Zollars regarding the Panther Lake Plan and how the work
plan ties in with the 2006 Park Plan and volunteerism. Additional comments were made about a need for a
picnic shelter, signage and way - finding, and a suggestion to add a capital project to the Park Plan to replace
landscaping at Sacajawea.
Motion by Koppang, Second by Sharlock to adopt the 2013 Work Plan. Motion passes.
VOLUNTEER HOURS TRACKING
Upton explained how volunteer hours for the Parks & Recreation Commission are currently tracked and
summarized how the Arts Commission tracks hours for volunteer time served outside of the Arts Commission
meetings. Discussion continued regarding the type of volunteer activities that would qualify for tracking in
g: \parks comm mtg notes \2012 \agenda & minutes \120612 minutes.doc
Parks and Recreation Commission, December 6, 2012 Page 2
the system used by the City, what is the purpose for tracking volunteer hours and whether tracking additional
hours outside of the meetings is beneficial.
STAFF REPORTS
SCHOOL DISTRICT MEETING — TRACK & FIELD MAINTENANCE
Ikerd indicated the School District appears to be serious about committing $IOOK towards asphalting the track
at Sacajawea. The School District brought some ideas to the table and the City had done some preliminary
cost estimate research as well. It appears as though the project will cost more than the money offered by the
School District, so now the City will determine if they have funding resources available to cover the additional
cost. Standing meetings will be implemented for next year to discuss contract and maintenance issues.
DRAFT PARKS PLAN UPDATE
Ikerd stated that the new update is now available online for public access. The majority of comments received
were incorporated into the update. Steve provided the timeline for the remainder of the process for the
document to be adopted and thanked everyone for their input.
OTHER BUSINESS
There were no other business items.
NEXT MEETING /AGENDA ITEMS
Motion by Ailinger, Second by Koppang, to cancel the January 3, 2013 meeting.
Items for the February 7, 2013 meeting are:
Huitt- Zollars Update on Panther Lake Master Plan
Volunteer Database Update
Funland Update
ADJOURNMENT
Chair Ailinger adjourned the meeting at 7:30 p.m.
g: \parks comm mtg notes \2012 \agenda & minutes \120612 minutes.doc