PRHSPSC PKT 07-08-2014City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
July 8, 2014 City Hall
.30 p.m. H lebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
5. PENDING ITEMS
• Veterans Memorial
• Banners
• Festivals
6. NEXT MEETING: Tuesday, August 12, 2014 5:30pm — Hylebos Conference Room
7. ADJOURNMENT
Committee Members
Susan Honda, Chair
Dini Duclos
Martin Moore
K: \PRHSPS Committee \2014 \07082014 prhsps agenda.doc
city staff
Ken Miller, P. E., Interim Director of Parks, Recreation & Cultural Services
Mary Jaenicke, Administrative Assistant II
Action
Council
Topic
Title/ Description
Presenter
Page
or Info
Date
3
Action
N/A
A.
Approval of Minutes: May 13, 2014
B.
Fiscal Year 2014 COPS Grant Application
Hwang
6
Action
Consent
7/15/14
C.
Lakota Park
Ikerd
N/A
Information
N/A
D.
French Lake Park
Ikerd
N/A
Information
N/A
E.
Town Square
Ikerd /Hutton
N/A
Information
N/A
F.
Funland Play Structure Renovation
Hutton
N/A
Information
N/A
G.
Red, White & Blues Festival — Wrap Up
Hutton
N/A
Information
N/A
5. PENDING ITEMS
• Veterans Memorial
• Banners
• Festivals
6. NEXT MEETING: Tuesday, August 12, 2014 5:30pm — Hylebos Conference Room
7. ADJOURNMENT
Committee Members
Susan Honda, Chair
Dini Duclos
Martin Moore
K: \PRHSPS Committee \2014 \07082014 prhsps agenda.doc
city staff
Ken Miller, P. E., Interim Director of Parks, Recreation & Cultural Services
Mary Jaenicke, Administrative Assistant II
This Page Left Blank Intentionally
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, May 13, 2014
5:30 p.m.
SUMMARY
Committee Members in Attendance: Chair Honda, and Committee member Duclos. Committee member Moore
arrived at 539.
Council Members in Attendance: Deputy Mayor Burbidge
Staff Members in Attendance: Ken Miller, Interim Director of Parks, Amy Jo Pearsall, Interim City Attorney,
Brian Wilson, Chief of Staff, Andy Hwang, Interim Chief of Police, Steve Ikerd, Parks & Facilities Manager, and
Mary Jaenicke, Administrative Asst. II.
Guests: George Pfeiffer— Parks Commission.
Chair Honda called the meeting to order at 5:30p.m.
Public Comment: None
Agenda items D and E were moved to the top of the agenda.
Commission Comment: None
APPROVAL OF MINUTES
Committee member Duclos moved to approve the May 8, 2014 minutes, Chair Honda seconded. Motion
passed.
BUSINESS ITEMS
Bullet Proof Vest Partnership Grant Application (BVP)
Chief Hwang stated that every year they schedule ballistic vest replacement for their officers. They are anticipating
that they will replace 25 vests in the next two years. The matching funds will come from their uniform budget. The
amount of the matching funds is $11,366.00. Committee member Duclos moved to forward the proposed 2014
Ballistic Vest Partnership (BVP) Grant to the May 20, 2014 Council consent agenda for approval. Chair
Honda seconded. Motion passed.
FY 2013 Edward Byrne Memorial Justice Grant (JAG)
Chief Hwang stated that this grant does not have a matching fund requirement. This is an annual reoccurring grant.
The award this year is $31,990.00. The grant can be used for technology and equipment improvements. They will be
using the grant funding to expand their ballistic blanket program,purchase a pole camera, replace Tasers, and a
Smart Board for their control room. Committee member Duclos moved to forward the proposed JAG Grant to
the May 20, 2014 City Council consent agenda approval. Chair Honda seconded. Motion passed.
Committee member Moore arrived at this time.
Federal Way Rotary Donation and Naming Rights for a Family Funland Feature
Mr. Ikerd provided the background information. Members of the Parks Commission who are also members of the
FW Rotary Service Foundation talked with their local club members and took on the goal of making the Ability
Whirl be a part of the Funland project now instead of in the future. They raised sufficient funds for not only the
Ability Whirl, but other ADA requirements. The amount of the donation is $54,700. They are also asking for
naming rights. The name on the sign will say the Rotary AbilityWhirl and will also list other major donors. It will
be placed in the sitting wall located at the Ability Whirl. Chair Honda asked at what pointis someone allowed to
have naming rights for a donation. Mr. Ikerd stated that it is a part of the Donation Memorial Program. Plaques are
allowed to go on a feature. Ms. Pearsall stated that it's not as strict guideline, but that there is a process and it
depends on that the donation is and what the donor is proposing. For donations under $10,000 there are more
restrictions because they don't come to Council. Committee member Duclos moved to forward the Acceptance of
a donation from the Federal Way Rotary Service Foundation in the amount of $54,700 to be used for an
Ability Whirl and other ADA Improvements in the Family Funland renovation project, and allow naming
K: \PRHSPS Comm ittee\2014 \05132014 prhsps Mm.doc
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, May 13, 2014 Summary
Page 2
rights to the Ability Whirl feature (Rotary Ability Whirl) to the full Council May 20, 2014 business agenda
for approval. Committee member Moore seconded. Motion passed.
Authorization to Transfer Unallocated Parks CIP and Mitigation Funds, Submit Applications for Two
Grants, Approve Resolution and Accept Donations from the Federal Way Soccer and Football Associations
for the Karl Grosch Field
Mr. Ikerd stated that the Karl Grosch Field has worn out and needs to be replaced. They are requesting approval to
apply for these grants. Chair Honda asked if the FWSD uses these fields. Mr. Pfeiffer answered tha both TJ and
Decatur High School Girls soccer teams use the fields in the spring for practice. Committee suggested asking the
FWSD for funding. Mr. Pfeiffer stated that this particular field has eight hours of usage a day and the district uses it
for two of those hours. Staff has asked the FWSD for a donation towards Lakota and they have not received an
answer back. Committee member Duclos moved to approve the transfer of $295,000 of unallocated Parks CIP
and Mitigation funds, authorize the Mayor to apply for a WWRP Grant and approve a Resolution (attached),
also apply for a King County Youth Sports Grant to accept a $30,000 cash donation from Federal Way
Soccer Association and $30,000 from the Federal Way Football Association to replace the synthetic turf on
the Karl Grosch field and forward to the full Council May 20, 2014 consent agenda for approval. Committee
Moore seconded. Motion passed.
City Sponsorship Policy
Ms. Pearsall stated that in 2008 Council adopted a resolution creating a sponsorship policy that authorized the City
Manager to use up to $30,000 of the contingency fund to cover costs incurred for revenue losses This also paid for
sponsorship at breakfasts' or other community gatherings. In 2011 when we switched from City Manager to Strong
Mayor, Mayor Priest had requested that $20,000 of that $30,000 be reallocated as Community Enhancement Grants
and it was given to Human Services Commission to allocate. The proposed Resolution will restore the sponsorship
policy and authorize the Mayor or his designee to use the Contingency Fund. The funds will be restored to the
Mayor's Office. The sponsorship policy sets forth what types of groups the funds can be used for. Committee
member Duclos asked if the Council will know when the Mayorsponsors something. Ms. Pearsall answered that
only if they were notified by the Mayor's office. The Committee asked that they receive notification anytime an
award of money was given to a group. Chief of Staff Wilson stated that he will communicate this with th Mayor,
and they will be notified. Committee member Duclos moved to forward the proposed resolution, the
restoration of funds to the Mayor's Contingency Fund and the elimination of the Community Enhancement
Grants program to the May 20th consent agenda for approval. Committee member Moore seconded. Motion
passed.
PENDING ITEMS
None
NEXT MEETING
June 10, 2014 at 5:30pm
ADJOURNMENT
Meeting adjourned at 5:55p.m.
COUNCIL MEETING DATE: July 15, 2014 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: FISCAL YEAR 2014 COPS (CHP) GRANT APPLICATION
POLICY QUESTION: Should the City Of Federal Way accept, If awarded, the FY2014 COPS (CHP) grant,
requesting four (4) new police officer positions, to be used in special emphasis /investigations positions to target
and address crime in Federal Way?
COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: July 8, 2014
Council Committee (PRHS &PS)
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stan McCall, Administrative Commander DEPT: Police Department
Attachments:
1. PRHS &PS Committee Staff Report Memo
2. 2014 COPS (CHP) Grant/Partnership E -mail Announcement
Options Considered:
1. Approve the Police Department's application and acceptance of the FY2014 COPS (CHP) grant,
including the required city matching funds.
2. Reject this COPS grant funding, if awarded.
MAYOR'S RECOMMENDATIO :
MAYOR APPROVAL: ®�• DIRECTOR APPROVAL:
Committee ouncil �Y /4/ Initial
IL_
CHIEF OF STAFF:
Committee Council
COMMITTEE RECOMMENDATION: I move to forward the FY2014 COPS Grant Approval to the July 15, 2014
Council consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the FY2014 COPS (CHP) Grant application and
acceptance, if. awarded, including the required city matching grant, and authorize Mayor Jim Ferrell to accept
such Grant."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: July 8, 2014
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Police Chief
SUBJECT: Apply for and Accept, 2014 COPS Grant to Fund Four Police Officer Positions for
Three years.
Background
Historical:
In 2010, the Police Department submitted application to the 2010 COPS Hiring Program (CHP) and
was awarded funds for four sworn officer positions for a period of three years.
In 2011, the Police Department submitted application to the 2011 COPS Hiring Program (CHP) in an
effort to save positions, ultimately declining that award due to budget uncertainties.
In 2013, the Police Department submitted application to the 2013 COPS (CHP) requesting
federal funding for three (3) new officer positions. We did not receive this award.
The FY2014 COPS Hiring Program (CHP) is now open until 06/23/14.
The Police Department submitted an application for this grant opportunity, requesting funding
for four (4) new police officer positions. We have requested the maximum Federal share of
$500,000.00, ($125,000 per officer position). The City share would be $424,688.00 over the
three year grant period.
If awarded this grant, the Police Department is requesting Council approval to accept the FY2014
COPs grant funding for these four (4) police positions starting in 2015, for a period of three
years, for a total salary and benefits cost of, $924,688.00.
The FY2014 COPS grant is designed to increase the capacity of law enforcement agencies to
implement community policing strategies that strengthen partnerships for safer communities and
enhance law enforcement's capacity to prevent, solve, and control crime through funding for
additional officers. This grant award will allow the Police Department to continue to be diligent
in our efforts to provide a level of service that will ensure the safety and security of the citizens,
businesses, and organizations that live and work in the city.
There may be additional costs associated for vehicles & equipment items that the Police
Department is currently evaluating. The FY2014 COPS grant does not reimburse equipment,
training, uniforms or vehicles. The grant also does not reimburse for overtime.
The City will be required to retain these four officer positions after the FY2014 grant monies are
exhausted.
The Federal Way Police Department's goal for these grant funds is to allocate new officer
positions in the following Community Policing & Community Partnership strategy:
Four (4) Officers will be assigned and dedicated to proactive & special enforcement initiatives
directed to target and address crime.
The FY2014 COPS (CHP) funds will help us to target this problem, identify perpetrators in order
to enhance the safety and security of citizens, businesses, and organizations that live and work in
the city.
2
Lynette Allen
From: Andy Hwang
Sent: Thursday, May 22, 2014 9:34 AM
To: Stan McCall
Cc: Kyle Sumpter; Jim Ferrell; Brian Wilson; Ade Ariwoola
Subject: FW: 2014 COPS Hiring Program (CHP) Application Period — NOW OPEN!
Sta n,
Please work with others to prepare and submit the grant application for the 2014 COPS Hiring Program.
Andy J. Hwang
Chief of Police
Federal Way Police Department
253.835.6716
andy.hwang @cityoffederalway.com
Federal Way is on Facebook and on Twitter @FedWayFD
From: Office of Community Oriented Policing Services (COPS) [ mal[to: copsusdoj @service.govdelivery.com]
Sent: Thursday, May 22, 2014 8:23 AM
To: Andy Hwang
Subject: RE: 2014 COPS Hiring Program (CHP) Application Period — NOW OPEN!
May 22, 2014
Dear Colleague:
I am pleased to announce that the application period for the 2014 COPS Hiring Program (CHP) is
now open. Applications for this year's CHP solicitation must be complete and submitted by 7:59 PM, EDT on
Monday, June 23, 2014, in order to receive consideration. CHP is a competitive grant program that provides
funding directly to law enforcement agencies having primary law enforcement authority to impact their
community policing capacity and problem solving efforts.
Under Fiscal Year (FY) 2014 CHP, awardees may receive up to 75 percent of the approved entry -level
officer salary and fringe benefit costs, with a minimum 25 percent local cash match requirement and a
maximum federal share of $125,000 per officer position over a three -year grant period. Grant funds may be
used to hire new, full -time sworn officer positions, to rehire officers who have been laid off, or to rehire officers
who are scheduled to be laid off on a specific future date as a result of local budget cuts. As in the past, CHP
requires that each position awarded be retained with local funds for a minimum of 12 months at the conclusion
of 36 months of federal funding for each position. Applicants must also use awarded CHP funding to
supplement (increase) state, local and or Bureau of Indian Affairs funds that otherwise would have been
dedicated to sworn officer positions in the absence of the grant. FY 2014 CHP funding is limited, and all awards
are subject to the availability of appropriated funds and any modifications or additional requirements that may
be imposed by law. For detailed information on CHP program requirements, application instructions,
FAQs and more, please visit the CHP page on the COPS website at
www.cops.usdoi.gov/Default.asp?ltem=2367.
Please note that applications for this program must be submitted in two parts. First, applicants must
apply online via www.grants.gov to complete the SF -424, the government -wide standard form required for
competitive grant application packages. Once the SF -424 has been submitted, you will receive an e -mail with
instructions on completing the second part of the CHP application through the COPS Office Online Application
System, found on the COPS Office website at www.cops.usdoi.gov through the "Account Access" link in the
upper right hand corner.
We thank you for your time and cooperation during the CHP application review process. If you have
questions about completing a 2014 CHP application, please contact the COPS Office Response Center at
1.800.421.6770.
Sincerely,
Ronald L. Davis
Director
Hiahliahts of the FY2014 COPS Hirinz Program
School Resource Officers (SRO)
Applicants who select "School Based Policing through School Resource Officers" as a problem area will
receive additional consideration for CHP funding. Applicants requesting officer positions(s) in order to deploy
SROs must deploy all their officer positions as SROs. If your agency requests officer position(s) to deploy as
SROs, you must select "School Based Policing through School Resource Officers" as your community policing
problem area in Section 6B of the online application. CHP grantees who use CHP funding to deploy SROs will
also be required to submit to the COPS Office the contact information for each school partner where they intend
to deploy the SROs, and to provide a Memorandum of Understanding between the CHP grantee and the school
partner.
Please note that the COPS Office requires that the officer(s) deployed into the SRO position(s) spend a
minimum of 75 percent of their time in and around primary and/or secondary schools, working on youth - related
activities. There must be an increase in the level of community policing activities performed in and around
primary and/or secondary schools as a result of the grant.
Homicide and Gun Violence
The COPS Office supports the Attorney General's priority goal of reducing violent crime, especially if gun
related. Applicants who choose "Homicide" or "Gun Violence" as their community policing problem area in
Section 6B of their 2014 CHP application will receive additional consideration for CHP funding.
Homeland Security
Applicants who select "Homeland Security" as a problem area will receive additional consideration for CHP
funding. This problem area includes protecting critical infrastructures, information/intelligence problems, and
other homeland security problems.
Trust Problems
Applicants who select "Trust Problems" as a problem area will receive additional consideration for CHP
funding. This problem area includes issues of fairness and impartiality, transparency problems, respect
problems, and other trust- related problems.
Please note: CHP grantees who choose one of the community policing problem areas listed above will not
be allowed to change it post- award.
Additional consideration may also be given for the following:
Applicants who have experienced an unanticipated catastrophic event. Applicants indicating that they
have experienced an unanticipated catastrophic event will be required to submit an attachment
documenting the event or incident as part of their application.
Applicants that have a neighborhood or other geographic area designated as a Promise Zone as part of
the President's Promise Zone Initiative.
Applicants who commit to hire at least one military veteran. These military veterans may be in any of
the three hiring categories; new hire, rehire or rehire scheduled to be laid off. The COPS Office defines a
military veteran as someone "who served on active duty for a period of at least 180 days, any part of
which occurred beginning on or after September 11, 2001, to the present, and who has been discharged
or released from active duty in the armed forces under honorable conditions."
Additional details about these and other FY2014 CHP requirements can be found in the program's Application
Guide (instructions), available to your agency at
http: // cops .usdoi.gov /pdf /2014AwardDocs /CHP /2014 CHP AppGuide.pdf; frequently asked questions are also
available and can be found at http: / /cops.usdoi.g_ov /pdf /2014AwardDocs /CHP /2014- CHP -FAQs- meth.pdf.
Preparinz Your Application
The COPS Office wants to ensure that your agency has sufficient time to complete your CHP application; we
strongly recommend that your agency begin preparations for your application at this time. To minimize delays
in submitting your application, please take some time now to address the following:
It is strongly recommended that applicants register immediately on www.grants.gov. For instructions on
how to register with Grants.gov please visit
http: / /www. grants. gov /documents/ 19/ 18243 /GrantsGovApplicantUserGuide .pdf /Oed6bbba- 3b87 -4600-
8449- 4bb1603b4e7O. In addition, applicants are strongly encouraged to complete the SF -424 as quickly
as possible. For technical assistance with submitting the SF -424, call the Grants.gov Contact Center at
1.800.518.4726 or e -mail supportkgrants.gov.
Visit the "Account Access" portion of the COPS Office web site at www.cops.usdoj.goti to determine if
your agency currently has an active online account and /or how to create one. Please note that the COPS
Agency Portal ( "Account Access ") has recently been modified. Answers to frequently asked questions
regarding the COPS Agency Portal can be found at: www.cops.usdoi.gov /Default.asp ?Item =2566 or by
contacting the COPS Office Response Center at 1.800.421.6770. Note: For best results with the COPS
website, we recommend Internet Explorer versions 9, 10, or 11. When using Internet Explorer 11 users
should add the COPS Office website to the Compatibility View settings in the browser by following
http: / /www.cops.usdojyfov /pdf /Compatibility -IEI l.pdf or contacting the COPS Office Response Center.
• If you do not remember your password or user name and need assistance with creating an account and/or
system access, or you would like to verify your agency's correct ORI number, call 1.800.421.6770
between 9:00 AM and 5:00 PM EDT, or e -mail askCopsRCgusdojgoov_.
• Once logged into "Account Access," your agency will be able to add additional user accounts and also
update your agency contact and address information. Please ensure that your agency's Law Enforcement
Executive, Government Executive, and point of contact information are current with our office.
• A Data Universal Numbering System (DUNS) number is required to submit applications for COPS
funding. A DUNS number is a unique nine or thirteen -digit sequence recognized as the universal
standard for identifying and keeping track of entities receiving federal funds. Please note that obtaining a
DUNS number may take one to two business days. Visit www.dnb.com/us to obtain or verify your
number.
In addition to the DUNS number requirement, all applicants for federal financial assistance must be
registered in the System for Award Management (SAM) database prior to submitting an application.
The SAM database is the repository for standard information about federal financial assistance
applicants, recipients, and sub - recipients. Applicants must maintain an active SAM registration with
current information at all times during the grant application process and, if awarded, the grant award
period. If you have an active SAM registration that is set to expire before September 30, 2014, you must
renew your SAM registration before completing the application. Please note that the SAM verification
process may take up to two weeks to complete. To register or to verify that your SAM registration has
not expired, please visit www.sam.gov.
• You will be required to provide the unique Geographic Names Information System (GNIS)
identification number assigned to your agency. To look up your GNIS Feature ID, please visit: .
http://geonames.usgs.gov/domestic/index.html.
• Prepare to identify one community policing problem your agency will address with the requested
funding. Consider your current and planned community policing efforts and how they build community
partnerships, complement other community initiatives, and lead to organizational transformation.
• Gather information devoted to the need for federal assistance, including layoff and furlough information,
and unemployment rates.
• Prepare current budgetary information, such as current and projected entry -level officer salary and
benefits.
• Determine if your agency can meet the local cash match and federal share requirements, or whether a
waiver of the local cash match will be requested based on severe fiscal distress.
• If your agency indicates that your jurisdiction has experienced an unanticipated catastrophic event, you
will be required to submit a narrative description of the catastrophic event with as much detail as
possible.
• Applicants should note that all recipients of awards of $25,000 or more under this solicitation, consistent
with the Federal Funding Accountability and Transparency Act (FFATA), will be required to report
award information on any first -tier subawards totaling $25,000 or more, and, in certain cases, to report
information on the names and total compensation of the five most highly compensated executives of the
recipient and first -tier subrecipients. If applicable, the FFATA Subaward Reporting System (FSRS),
accessible via the Internet at www.fsrs.gov, is the reporting tool recipients under this solicitation will use
to capture and report subaward information and any executive compensation data required by FFATA.
The subaward information entered in FSRS will then be displayed on www.USASpending.gov
associated with the prime award, furthering Federal spending transparency.
All applicants should note that all recipients, as a condition of receipt of federal assistance, must
acknowledge and agree that they will not (and will require any subgrantees, contractors, successors,
transferees, and assignees not to), on the ground of race, color, religion, national origin, sex, disability,
or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any
person, or subject any person to discrimination in connection with any programs or activities funded in
whole or in part with federal funds. These civil rights requirements are found in the non - discrimination
provisions of Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Omnibus
Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); the Age Discrimination Act of 1975 (42
U.S.C. §6101, et seq.); Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681 et
seq.); and the corresponding DOJ regulations implementing those statutes at 28 C.F.R. part 42 (subparts
C, D, E, G, and I). It will also comply with Executive Order 13279 Equal Treatment for Faith -Based
Organizations and its implementing regulations at 28 C.F.R Part 38, which requires equal treatment of
religious organizations in the funding process and nondiscrimination of beneficiaries by Faith -Based
Organizations on the basis of belief or non - belief.
• Each applicant entity must ensure that it has the necessary processes and systems in place to comply
with the applicable reporting requirements should it receive funding.
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