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Council MIN 06-17-2014 RegularCITY OF Federal Way MINUTES FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall June 17, 2014 7:00 p.m. www.cityoffederalway.com 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 7:00 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Susan Honda, Councilmember Bob Celski, Councilmember Martin Moore and Councilmember Dini Duclos. Mayor Ferrell excused Councilmember Kelly Maloney. City staff in attendance: Interim City Attorney Amy Jo Pearsall and City Clerk Carol McNeilly. 2. PLEDGE OF ALLEGIANCE H. David Kaplan led the Pledge of Allegiance. 3. PRESENTATIONS a. Key to the City: Mary Gates Mayor Ferrell spoke to the many roles Ms. Gates has had in the Federal Way community. She was a member of the citizens committee that worked for city incorporation; she was elected to the first City Council and served until 2003 — including serving as Mayor from 1994 to 1995. Ms. Gates and was involved numerous City projects including the formation of the Federal Way Police Department; Celebration Park; Dumas Bay Center and the Community Center. Mayor Ferrell presented Ms. Gates with a Key to the City. Ms. Gates thanked the Mayor for the recognition she announced she has been appointed to the Bonsai Collection Board and spoke to the importance of economic development in the City and its correlation with creating jobs. b. Inclusion Program Community Development Director Patrick Doherty provided a brief summary of Inclusion Program which receives CDBG funding from the City. Mr. Doherty introduced Inclusion Program Coordinator Kevin Hutchinson. Mr. Hutchinson provided an overview of the program courses /activities which focus on teaching life skills and providing recreation opportunities to individuals. The program, which began 14 years ago, has served numerous participants throughout South King County. c. Certificate of Appointment: Arts Commission At their June 3rd meeting, the Council appointed Caroline Castro to the Arts Commission. Councilmember Honda read the Certificate of Appointment into the record. City Council Minutes — June 17, 2014 Regular Meeting Page 1 of 7 d. Certificate of Appointment: Diversity Commission At their June 3rd meeting, the Council re- appointed Chris Brown, Gregory Baruso and Jessicka Rambus to the Diversity Commission. Councilmember Honda read the Certificates of Appointment into the record. e. Certificate of Appointment: Human Services Commission The Council appointed Sinh Nguyen to the Human Services Commission at their June 3rd Meeting. Councilmember Honda read the Certificate of Appointment into the record. f. Certificate of Appointment: Parks and Recreation Commission The Council appointed Lynda Jenkins to the Parks and Recreation Commission at the June 3`d Meeting. Councilmember Honda read the Certificate of Appointment into the record. g. Mayor's Emerging Issues and Report Staffing Changes: Mayor Ferrell reported Ken Miller was appointed the Performing Arts and Conference Center (PACC) Project Director effective June gth. Also effective that day was the appointment of John Hutton as the Interim Parks Director. The Mayor also appointed Marwan Salloum as the new Public Works Director. This appointment will be before Council on July 1 st for confirmation. The City is currently recruiting for an Economic Development Director. Neighborhood Connection Meetinq: On June 11th the third Neighborhood Connection Meeting was held at Sherwood Forest Elementary. Mayor Ferrell provided a summary of the meeting and noted the Neighborhood Connection Meetings are being televised as part of the New Day Federal Way programming being aired on Channel 21. D -Day Event — June 6th: Mayor Ferrell reported he had the opportunity to speak at the June 6th D -Day Event which was held at the Foundation House. At the event individuals shared stories relating to World War II. Flaq Day Event— June 94th: Mayor Ferrell as well as other Councilmembers attended the June 14th Flag Day Event organized by King County Councilmember Pete von Reichbauer and the Soroptimists. This year marked the 25th anniversary of the event. Relav for Life Event: Interim City Attorney Pearsall provided a brief update on the June 6- 7th Relay for Life Event that was held at Saghalie Middle School. The event had 38 teams (over 320 participants) and raised over $63,000 to go towards the fight against cancer. Ms. Pearsall reported the City had 12 walkers participate. She shared her experience with the event which included walking over 20 miles. Utility Box Art Pilot Program: Arts Commissioner Gary Gillespie provided a PowerPoint presentation on mini - murals which enhance utility boxes by adding art to them. Rather than painting the boxes, images are digitized onto vinyl and then installed on utility boxes. Mr. Gillespie stated estimated costs for printing and installing a mini -mural is approximately $500 each. Council discussed a pilot program and Mayor Ferrell asked for the Arts Commission to discuss this item at their next meeting. City Council Minutes — June 17, 2014 Regular Meeting Page 2 of 7 Parks Department Upcominq Events: Interim Parks Director John Hutton provided information on the following events: • Red, White & Blues Festival - July 4th: The musical soundtrack has been selected, food vendors have been scheduled, bouncy houses and rides will be available and a children's parade will be part of this year's event. Mr. Hutton stated the event starts at 4:00 p.m. • Town Square Park Grand Opening will be held July 12th from 12:00 p.m. to 3:00 p.m. there will be musical entertainment and activities for both kids and adults. • Steel Lake Park Grand Opening/ Family Funland is scheduled for July 16th. The event will begin at 12:00 p.m. The renovation project added many new features and upgrades to equipment and is wheelchair friendly. Town Square Park Update: PACC Project Director Ken Miller highlighted development progress at the park site. Planters have been installed; work has begun on the entrance sign; sod and an irrigation system have been installed, and work on the stairs should be completed next week. 4. CITIZEN COMMENT Sue Ellebrecht submitted written comments for the City Clerk to read into the record in support of traffic circles on 330th Street between 3rd Ave. S.E. and 6th Ave. S.W. Debbie Harvey submitted written comments for the City Clerk to read into the record in support of the installation of traffic circles. Kathy Vasale spoke in support of installing traffic circles in her neighborhood (S.W. 330th Street). Michael Kun stated the proposed traffic revisions on S.W. 330th Street were requested by only a few citizens. Public input at the LUTC meeting where this issue was discussed strongly opposed the traffic revisions. He asked the Council to pull this item from their agenda. Clay Williams asked the City to allocate funding for improvements to Lakota Park. He feels the park has been underfunded for a while. Katielynn Astruon asked the Council to improve the track and field drainage at Lakota Park. Geno White II stated improvements to Lakota Park will benefit students as well as families. He asked the Council to make this project a priority for the community. Mike Johnson spoke about the need to improve many items at Lakota Park. Mayor Ferrell asked the four previous speakers to meet with Chief of Staff Brian Wilson to discuss a strategy for improving Lakota Park. Mark Koppangreported on the last Parks and Recreation Commission meeting where approximately 70 people spoke in support of improving Lakota Park. As Chair of the Commission he stated they are ready to work on this project. The Mayor and Council discussed ways to address improvements at Lakota Park and the need to work in partnership with the School District on this project. City Council Minutes — June 17, 2014 Regular Meeting Page 3 of 7 Holly Mazurek reported her daughter Ashton was selected to go to Congress as part of a National Academic Program. She is seeking fundraising /sponsorship opportunities for this event. Mayor Ferrell stated he would schedule a meeting with Ms. Mazurek to discuss options. Scott Chase spoke in support of traffic circles on SW 330th Street and asked the Council to approve installation. Ann Woolman spoke in opposition of traffic calming devices /circles along SW 330th Street. Judy Zurilgen shared her concerns associated with the proposed Creekwood project. She asked the Council to look into the impacts of the project on neighboring areas /residents. Mayor Ferrell asked Community Director Patrick Doherty to provide a brief status report on this project. Mr. Doherty stated the City issued a stop -work order on the project and is currently in the information gathering stage by requiring geo- technical and stream studies to be conducted on the project. Dennis Maupin shared his concerns with the traffic circles being proposed on S.W. 330th Street. He encouraged the Council to review the issue further prior to taking action. Betty Taylor spoke to the importance of the community coming together for the National Night Out Event. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: June 3, 2014 Special and Regular Meetings c. Approval to Submit Applications for Transportation Grants d. 2015 -2022 Surface Water Management Capital Improvement Plan Deputy Mayor Burbidge pulled item 5.b.Panther Lake 2013 NTS — SW 330th Street (W Campus Trail to 10th Ave SW) Motion: Deputy Mayor Burbidge moved approval of Consent Agenda items 5a, 5c and 5d. Councilmember Duclos second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Excused Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 6 -0 5.b. Panther Lake 201.3 NTS — SW 330th Street (W Campus Trail to 10th Ave SW) Motion: Deputy Mayor Burbidge moved to postpone this item to the July V City Council Meeting and conduct a study session on this item prior to that meeting. City Council Minutes — June 17, 2014 Regular Meeting Page 4 of 7 Councilmember Moore second. Councilmembers spoke in support of the motion and the need for additional time to discuss this item and receive public input. Councilmember Honda noted the costs associated with this project also include sidewalk improvements to make them ADA compliable. Councilmember Celski recapped the public meetings that have been conducted on this topic. Friendly Amendment: Councilmember Duclos recommended postponing this item to the July 15th Council Meeting for a study session and action. Friendly Amendment was accepted by the maker of the motion. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Yes Councilmember Maloney Excused Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Yes Councilmember Duclos Yes Motion carried 6 -0 Councilmembers Moore and Assefa- Dawson left at 8:58 p.m. Mayor Ferrell stated they were excused. 6. PUBLIC HEARINGS a. 2015 -2020 Transportation Improvement Plan (TIP) City Traffic Engineer Rick Perez provided background information on the 2015 -2020 TIP via a PowerPoint presentation. He reviewed projects included in the Plan that have been completed; projects that have been removed (due to not receiving grant funding); and projects that have been added to the Plan. Public Comment: Mayor Ferrell called for public comment. No comments were provided. Motion: Councilmember Celski moved to approve the Resolution adopting the Transportation Improvement Plan and Arterial Street Improvement Plan for 2015- 2020 and directing that the same be filed with the Washington State Secretary of Transportation. Deputy Mayor Burbidge second. Vote: Deputy Mayor Burbidge Councilmember Assefa - Dawson Councilmember Maloney Councilmember Honda Councilmember Celski Councilmember Moore Councilmember Duclos Motion carried 4 -0 Resolution 14 -666 Yes Excused Excused Yes Yes Excused Yes City Council Minutes — June 17, 2014 Regular Meeting Page 5 of 7 Motion: Councilmember Celski moved to close the public hearing. Deputy Mayor Burbidge second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Excused Councilmember Maloney Excused Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Excused Councilmember Duclos Yes Motion carried 4 -0 b. Moratorium on the Expansion or Creation of a Retail Establishment Providing Entertainment, Recreational or Cultural Services or Activities within the City Center Core (CC -C) and the City Center Frame (CC -F) Interim City Attorney Pearsall presented information on the moratorium that was approved by Council on June 3rd and stated a public hearing is required as part of imposing a moratorium. Public Comment: Mayor Ferrell called for public comment. Benny Kim, an architect for a proposed wellness center stated they are hoping to develop a project in the City Center. Motion: Councilmember Celski moved to close the public hearing. Deputy Mayor Burbidge second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Excused Councilmember Maloney Excused Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Excused Councilmember Duclos Yes Motion carried 4 -0 7. COUNCIL BUSINESS a. Former Toys R Us Demolition Project — Bid Award PACC Project Director Ken Miller reported the contract for this project was previously awarded on June 3rd to A Clearing Expert. Since then, the contractor withdrew their bid; therefore this item is back before Council for action. Mr. Miller noted the second lowest responsive bidder on this project is Lloyd Enterprises Inc. Councilmembers asked clarifying questions or Mr. Miller relating the timeline for the project. Mr. Miller stated having to re -award the contract may delay the project a few weeks from its original timeline. Motion: Councilmember Celski moved approval to award the Toys R Us Demolition Project to Lloyd Enterprises, Inc., the lowest responsive, responsible bidder, in the amount of $68,109.00, to approve an additional 10% contingency, and to authorize City Council Minutes — June 17, 2014 Regular Meeting Page 6 of 7 the Mayor to execute said contract. Deputy Mayor Burbidge second. Vote: Deputy Mayor Burbidge Yes Councilmember Assefa- Dawson Excused Councilmember Maloney Excused Councilmember Honda Yes Councilmember Celski Yes Councilmember Moore Excused Councilmember Duclos Yes Motion carried 4 -0 8. COUNCIL REPORTS Councilmember Honda reported she and Mayor Ferrell attended the Camelot Elementary "We the People" event. She congratulated the students who will be representing the City and Washington State in the National Contest called "Project Citizen ". She stated the "Fishing for Kids" event at Steel Lake had.over 400 children participate. She attended the Orion grand opening event as well as the Flag Day Event. This coming Saturday the Farmers Market is hosting a health day event. Councilmember Celski reported on the excellent speakers at this year's Flag Day Event, held at the King County Aquatic Center. He will be attending the grand opening of the Fusion Boutique at Gateway Center. He reported the next meeting of the Land Use, Transportation Council Committee will be July 7th Councilmember Duclos announced she will be a food judge at this weekend's Korean Food Festival at Macy's Court in the Commons Mall. The next meeting of the Finance, Economic Development and Regional Affairs Committee will be June 24th Deputy Mayor Burbidge reported on the South County Area Transportation Board meeting she attended where they discussed the Sound Transit Long Range Planning and Link Light Rail-There is a hearing schedule on this item on Wednesday, July 16th 5:30pm at Truman High School. They also discussed having a pilot program on Highway 167 Hot Lane- to have continuous access instead of access points. She expressed her appreciation for the Mayor's recognition of Mary Gates. 9. EXECUTIVE SESSION The Mayor and Council did not adjourn to Executive Session. 10. ADJOURNMENT With no additional items before the Council, Mayor Ferrell adjourned the meeting at 9:30 p.m. Attest: P—ap� ftin Carol McNeilly, CIVIC, City Clef Approved by Council: July 1, 2014 City Council Minutes — June 17, 2014 Regular Meeting Page 7 of 7