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PRHSPSC MINS 05-13-2014City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, May 13, 2014 5:30 p.m. SUMMARY Committee Members in Attendance: Chair Honda, and Committee member Duclos. Committee member Moore arrived at 5:39. Council Members in Attendance: Deputy Mayor Burbidge Staff Members in Attendance: Ken Miller, Interim Director of Parks, Amy Jo Pearsall, Interim City Attorney, Brian Wilson, Chief of Staff, Andy Hwang, Interim Chief of Police, Steve Ikerd, Parks & Facilities Manager, and Mary Jaenicke, Administrative Asst. II. Guests: George Pfeiffer— Parks Commission. Chair Honda called the meeting to order at 5:30p.m. Public Comment: None Agenda items D and E were moved to the top of the agenda. Commission Comment: None APPROVAL OF MINUTES Committee member Duclos moved to approve the May 8, 2014 minutes, Chair Honda seconded. Motion passed. BUSINESS ITEMS Bullet Proof Vest Partnership Grant Application (BVP) Chief Hwang stated that every year they schedule ballistic vest replacement for their officers. They are anticipating that they will replace 25 vests in the next two years. The matching funds will come from their uniform budget. The amount of the matching funds is $11,366.00. Committee member Duclos moved to forward the proposed 2014 Ballistic Vest Partnership (BVP) Grant to the May 20, 2014 Council consent agenda for approval. Chair Honda seconded. Motion passed. FY 2013 Edward Byrne Memorial Justice Grant (JAG) Chief Hwang stated that this grant does not have a matching fund requirement. This is an annual reoccurring grant. The award this year is $31,990.00. The grant can be used for technology and equipment improvements. They will be using the grant funding to expand their ballistic blanket program,purchase a pole camera, replace Tasers, and a Smart Board for their control room. Committee member Duclos moved to forward the proposed JAG Grant to the May 20, 2014 City Council consent agenda approval. Chair Honda seconded. Motion passed. Committee member Moore arrived at this time. Federal Way Rotary Donation and Naming Rizhts for a Family Funland Feature Mr. Ikerd provided the background information. Members of the Parks Commission who are also members of the FW Rotary Service Foundation talked with their local club members and took on the goal of making the Ability Whirl be a part of the Funland project now instead of in the future. They raised sufficient funds for not only the Ability Whirl, but other ADA requirements. The amount of the donation is $54,700. They are also asking for naming rights. The name on the sign will say the Rotary AbilityWhirl and will also list other major donors. It will be placed in the sitting wall located at the Ability Whirl. Chair Honda asked at what pointis someone allowed to have naming rights for a donation. Mr. Ikerd stated that it is a part of the Donation Memorial Program. Plaques are allowed to go on a feature. Ms. Pearsall stated that it's not as strict guideline, but that there is a process and it depends on that the donation is and what the donor is proposing. For donations under $10,000 there are more restrictions because they don't come to Council. Committee member Duclos moved to forward the Acceptance of a donation from the Federal Way Rotary Service Foundation in the amount of $54,700 to be used for an Ability Whirl and other ADA Improvements in the Family Funland renovation project, and allow naming K: \PRHSPS Committee\2014 \05132014 prhsps Mm.doc PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, May 13, 2014 Summary Page 2 rights to the Ability Whirl feature (Rotary Ability Whirl) to the full Council May 20, 2014 business agenda for approval. Committee member Moore seconded. Motion passed. Authorization to Transfer Unallocated Parks CIP and Mitigation Funds, Submit Applications for Two Grants, Approve Resolution and Accept Donations from the Federal Way Soccer and Football Associations for the Karl Grosch Field Mr. Ikerd stated that the Karl Grosch Field has worn out and needs to be replaced. They are requesting approval to apply for these grants. Chair Honda asked if the FWSD uses these fields. Mr. Pfeiffer answered tha both TJ and Decatur High School Girls soccer teams use the fields in the spring for practice. Committee suggested asking the FWSD for funding. Mr. Pfeiffer stated that this particular field has eight hours of usage a day and the district uses it for two of those hours. Staff has asked the FWSD for a donation towards Lakota and they have not received an answer back. Committee member Duclos moved to approve the transfer of $295,000 of unallocated Parks CIP and Mitigation funds, authorize the Mayor to apply for a WWRP Grant and approve a Resolution (attached), also apply for a King County Youth Sports Grant to accept a $30,000 cash donation from Federal Way Soccer Association and $30,000 from the Federal Way Football Association to replace the synthetic turf on the Karl Grosch field and forward to the full Council May 20, 2014 consent agenda for approval. Committee Moore seconded. Motion passed. City Sponsorship Policy Ms. Pearsall stated that in 2008 Council adopted a resolution creating a sponsorship policy that authorized the City Manager to use up to $30,000 of the contingency fund to cover costs incurred for revenue losses This also paid for sponsorship at breakfasts' or other community gatherings. In 2011 when we switched from City Manager to Strong Mayor, Mayor Priest had requested that $20,000 of that $30,000 be reallocated as Community Enhancement Grants and it was given to Human Services Commission to allocate. The proposed Resolution will restore the sponsorship policy and authorize the Mayor or his designee to use the Contingency Fund. The funds will be restored to the Mayor's Office. The sponsorship policy sets forth what types of groups the funds can be used for. Committee member Duclos asked if the Council will know when the Mayorsponsors something. Ms. Pearsall answered that only if they were notified by the Mayor's office. The Committee asked that they receive notification anytime an award of money was given to a group. Chief of Staff Wilson stated that he will communicate this with th Mayor, and they will be notified. Committee member Duclos moved to forward the proposed resolution, the restoration of funds to the Mayor's Contingency Fund and the elimination of the Community Enhancement Grants program to the May 201h consent agenda for approval. Committee member Moore seconded. Motion passed. PENDING ITEMS None NEXT MEETING June 10, 2014 at 5:30pm ADJOURNMENT Meeting adjourned at 5:55p.m.