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AG 13-238RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: 2. ORIGINATING STAFF PERSON: EXT: 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): • CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) • PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT Cl GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/ CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG #): )R3NTERLOCAL ❑ OTHER 5. PROJECT NAME: 7e 6. NAME OF CONTRACTOR: ADDRESS: Sao E -MAIL: SIGNATURE NAME: szvw G _ FAX: TITLE it) 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY �� TO SIGN [I REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS 8. TERM: COMMENCEMENT DATE: 1, D��. �lVl Gtd'��� COMPLETION DATE: 9. TOTAL COMPENSATION $ 7S-� a.n v%L z✓I kw (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LAB6R CHARGE - ATTACH SCHfDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY. ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: 60 f .73� (/ Q Y Z J'r' 2- /0 10. DOCUMENT /CONTRACT REVIEW Cl PROJECT MANAGER • DIRECTOR • RISK MANAGEMENT (IF APPLICABLE) • LAW INITIAL/ DATE REVIEWED INITIAL / DATE APPROVED 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES ❑ LAW DEPARTMENT ❑ CHIEF OF STAFF ❑ SIGNATORY (MAYOR OR DIRECTOR) KCITY CLERK ZSSIGNED AG# IGNED COPY RETURNED COMMENTS: 11/9 INITIAL / DATE SIGNED AG# -- 2-3,a' DATE SENT: wo 4-n x.20/3, AGREEMENT FOR SERVICES BETWEEN THE CITIES OF KENT, AUBURN, BELLEVUE, BOTHELL, BURIEN, COVINGTON, DES MOINES, FEDERAL WAY, ISSAQUAH, KENMORE, KIRKLAND, MERCER ISLAND, REDMOND, RENTON, SAMMAMISH, SEATAC, SHORELINE, AND TUKWILA, FOR PLANNING, FUNDING AND IMPLEMENTATION OF A JOINT HUMAN SERVICES APPLICATION AND FUNDING PROGRAM THIS AGREEMENT FOR SERVICES ( "Agreement ") is entered into by and among the Cities of Kent, Auburn, Bellevue, Bothell, Burien, Covington, Des Moines, Federal Way, Issaquah, Kenmore, Kirkland, Mercer Island, Redmond, Renton, Sammamish, SeaTac, Shoreline, and Tukwila, Washington, hereinafter referred to as "Cities ", to provide for planning, funding and implementation of a joint human services application and funding program. WHEREAS, the Cities engage in activities that support human service providers in King County; and WHEREAS, the Cities wish to make the most efficient use of their resources by cooperating to provide funding to support human service providers in King County; and WHEREAS, the Cities have the authority to engage in cooperative efforts that result in more efficient use of Government resources; and WHEREAS, the Cities agree that such multi jurisdictional cooperation is a benefit to the Cities, local human service providers, and to the citizens of their communities; NOW THEREFORE, and in consideration of the terms, conditions and performances made herein, it is agreed as follows: I . Purpose of Agreement. The purpose of this Agreement is to facilitate the alliance of the 18 member Cities who independently provide funding to organizations to provide critically needed human services in their communities, but jointly receive reports and applications for grant funding through one online grant subscription service and portal. The various human service programs funded by the member cities include food security, housing and homelessness prevention, health, mental health, youth services, and others. 2. Joint Participation. a) Lead City. The City of Kent shall be the designated lead city ( "Lead City"). The Lead City shall contract directly for and manage the online grants subscription service with Western States Arts Federation ( "Vendor "). The other responsibilities of the Lead City are described in section 4. Online Grant Funding Application Agreement Page 2 of 10 b) Participating City. A Participating City is a City participating in the joint online funding application portal, who is a party to this Agreement, and who is not a Lead City. 3. Funding Arrangement. The Lead City and each Participating City will jointly participate in the costs to run the online grants subscription service. The allocation of costs shall be based on population ranges of each city, as established by population estimates made by the Office of Financial Management pursuant to RCW 43.62.030. The initial allocation shall be as described in Exhibit A, attached and incorporated herein, and shall remain the same unless revised pursuant to the terms of this section 3. In the event that any City terminates its participation in this Agreement, the Lead City shall revise the allocation for the calendar year immediately following the year in which the written notice of such termination is given; provided, however, that the revised allocation shall remain in the same proportions as described in Exhibit A, and in no event shall the total sum of the revised allocations exceed the total sum of the initial allocation. Any Participating City requesting a change in allocation for reasons other than the termination of a City, as described above in this section 3, may only do so by written amendment to this Agreement, in accordance with section 12. Each Participating City shall provide its annual financial contribution to the Lead City no later than thirty (30) days after receiving invoice from the Lead City, pursuant to Section 4(a) below. 4. Responsibilities of Lead City. The Lead City has been designated to act as the fiscal and administrative agent for the Participating Cities, and the Lead City shall perform its responsibilities without the payment of any additional administrative fee, or cost to the Participating Cities beyond the funding allocation set forth in section 3 above. The responsibilities of the Lead City shall include the following: a) Send an invoice to each Participating City by February 15th of each year for their annual funding participation. b) Contract with the Vendor, and manage the performance of the online grants subscription service. c) For each year after the first year of this agreement, provide a projected estimate of the annual financial contribution to be made by each of the Participating Cities no later than September 30th of the preceding calendar year in which the contribution is to be made. d) Maintain accounts and records that properly reflect transactions related to this Agreement. 5. Duration. This Agreement shall become effective when it is approved by a majority of the Cities and shall remain in effect through December 31, 2013, with automatic extensions annually, unless terminated as described in section 6. 6. Termination. a) Any Participating City may terminate its participation in this Agreement without cause by giving the other Cities a thirty (30) day written notice. The terminating party shall remain fully responsible for meeting its funding Online Grant Funding Application Agreement Page 3 of 10 responsibilities and other obligations established by this Agreement through the end of the calendar year in which such notice is given. If at any time termination of a City results in fewer than ten Cities remaining as parties to this Agreement, then this Agreement shall automatically terminate after sixty (60) days for all remaining Cities, provided that all Cities shall remain fully responsible for funding responsibilities and other obligations established by this Agreement through the end of the calendar year in which such termination becomes effective. b) The Lead City may terminate its participation in this Agreement without cause by giving the other Cities a sixty (60) day written notice. The Lead City shall remain fully responsible for meeting its funding responsibilities and other obligations established by this Agreement, including administrative duties, through the end of the calendar year in which such notice is given. In the event of termination by the Lead City, the Oversight Committee shall meet no later than thirty (30) days after written notice of termination is given, to designate one of the remaining Participating Cities as the Lead City. If all the member Cities do not provide written consent of the designation made by the Oversight Committee within sixty (60) days of the Committee's selection, then this Agreement shall immediately terminate, provided that all Cities shall remain fully responsible for funding responsibilities and other obligations established by this Agreement through the end of the calendar year in which such termination becomes effective. 7. Notices. Notices to the Cities shall be sent to the following persons: city Contact Auburn Michael Hursh, Advisor to the Mayor Bellevue Joseph Adriano, Human Services Grant Coordinator Bothell Lynda Quinn, Sr. Administrative Assistant Burien Lori Fleming, Management Analyst Covington Victoria Throm, Human Services Analyst Des Moines Sue Padden, Senior Center Manager Federal Way Jay Bennett, Community Services Manager Issaquah Lisa Zurhorst, Executive Assistant Kenmore Leslie Harris, Management Analyst Kent Katherin Johnson, Human Services Manager Kirkland Sharon Anderson, Human Services Coordinator Mercer Island Cynthia Goodwin, Department of Youth and Family Services Director Redmond Brooke Buckingham, Human Services Planner Renton Karen Ber svik, Human Services Manager Sammamish Melonie Anderson, City Clerk SeaTac Colleen Brandt - Schluter, Human Services Manager Shoreline Rob Beem, Community Services Manager Tukwila Evie Bo kan, Human Services Manager Online Grant Funding Application Agreement Page 4 of 10 The Lead City shall maintain a current list of City Contacts, and shall provide an updated Contact list to all Participating Cities annually. 8. Indemnification. Each City agrees to indemnify the other Cities from any claims arising out of the willful misconduct or negligent performance of services or duties under this Agreement, committed by such City, or the City's employees or agents. Each City hereby waives its immunity under Title 51 of the Revised Code of Washington for claims of any type brought by any City agent or employee against the other Cities. This waiver is specifically negotiated by the parties and a portion of the City's payment hereunder is expressly made the consideration for this waiver. 9. Oversight Committee. This Agreement shall be managed by an Oversight Committee made up of six City representatives, as follows: one each from three member Cities from South King County, and one each from three member Cities in North/East King County, to be designated by the Lead City. The representative of each City shall be that person designated in section 7 of this Agreement. The Oversight Committee shall meet at least annually, no later than July 31, to discuss the terms of the Agreement and request any changes to the services provided pursuant to the Agreement. The Committee shall provide written notice of any proposed changes to all member Cities no later than August 15. 10. Applicable Law, Venue, Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be exclusively in King County, Washington. Each party shall be responsible for its own attorney's fees and costs of suit. 11. Amendments, This Agreement may be amended, altered, changed or extended in any manner by the mutual written consent of all member Cities; provided that any member City may substitute an alternate Contact person under section 7 by providing written notice thereof to the Lead City, and provided, further, that any such substitution shall not constitute an amendment, alteration or change to this Agreement. 12. Counterparts. This document may be executed by facsimile or electronic mail in any number of current parts and signature pages hereof with the same effect as if all parties had all signed the same document. All counterparts, each one which shall be considered an original, together constitute one and the same instrument. IN WITNESS WHEREOF, the undersigned have entered into this Agreement as of this day of , 2013. Online Grant Funding Application Agreement Page 5 of 10 CITY OF AUBURN By: — h]x6j Title: tAO , Date: 11 0, ,IA CITY OF BELLEVUE By: . Title: Date: CITY OF BOTHELL By: Title: Date: CITY OF BURIEN By: Title: Date: Appr o ►n: ity Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Online Grant Funding Application Agreement Page 5 of 10 CITY OF AUBURN By: _ Title: Date: CITY OF BELLEVUE By: ?WAO� <-- Title: INTERIM CITY MANAGER Date: JIUL Z 4 2013 CITY OF BOTHELL By: Title: Date: CITY OF BURIEN Title: Date: Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Online Grant Funding Application Agreement Page 5 of 10 CITY OF AUBURN By: _ Title: Date: CITY OF BELLEVUE By: Title: Date: CITY OF BOTHELL By: Title: Date: CITY OF BU R IEN By: (-0— D fa..(.. Title: C t f 1. Pr" c((6 D t V-U-c T o X Date: , -Z z. t t 3 Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Appro�yI d As To Form: Uve-, 4 ity Attorney Online Grant Funding Application Agreement Page 6 of 10 CITY COVINGTON By: Approved As To Form: Title: C,;A:�, ttorney Date: 3111- 11.3 CITY OF DES MOINES 0 Title: Date: CITY OF FEDERAL WAY 3 Title: Date: CITY OF ISSAQUAH Title: Date: Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Onlina Brant Funding Applloation MOU Page dof10 ; _ CITY OR COVINOTM By: Title: Date: CITY OF DES k10RAS By: ' Title: `i•�1��?w�i�Gt Data: CITY OF FEDERAL WAY By: Title: Date: CITY OF ISSAQUAH By: _ Title: a Approved As To Form: , City Attorney Ap ovad As To Form: �• Ct J r.. City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Page 18 Online Grant Funding Application Agreement Page 6 of 10 CITY OF COVINGTON LIM Title: Date: CITY OF DES MOINES By: Title: Date: CITY OF FE ERAL WAY By: Title: M i Date: CITY OF ISSAQUAH By: Title: Date: . Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Online Grant Funding Application Agreement Page 6 of 10 CITY OF COVINGTON By: Title: Date: CITY OF DES MOINES By: Title: Date: CITY OF FEDERAL WAY By: Title: Date: CITY OF ISSAQUAH By: At,- - . Title: AWY Date: a av Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Online Grant Funding Application Agreement Page 7 of 10 Clo is By: Title Date: zt z (v t Z(:) I3 CITY OF KENT By: Title: Date: CITY OF KIRKLAND By: Title: Date: CITY OF MERCER ISLAND By: _ Title: Date: Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Fonn: City Attorney Approved As To Form: City Attorney Online Grant Funding Application Agreement Page 7 of 10 CITY OF KENMORE Title: Date: CITY OF KENT By: T tie• Date: a CITY OF KIRKLAND By: Title: Date: . CITY OF MERCER ISLAND By: Title: Date: Approved As To Form: City Attorney Approved As To Form: i ht�--bjat City Attorn Approved As To Form: City Attorney Approved As To Form: City Attorney Online Grant Funding Application MOU Page 7 of 10 CITY OF KENMORE Approved As To Form: By: Title: City Attorney Date: CITY OF KENT By: Approved As To Form: Title: Date: CITY OF KIRKLA By: � ,1 By: • r,, Title: %rks c1 eo m&Nkn i rvruS Date: o/3 CITY OF MERCER ISLAND SO Title: Date: City Attorney Appro As To For : City Al rney Approved As To Form: City Attorney Online Grant Funding Application Agreement Page 7 of t0 CITY OF KENMORE By: Title: Date: CITY OF KENT By: Title: Date: CITY OF KIRKLAND By: Title: Date: CITY OF MERCER ISLAND By: Title: Date: Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney A proved As To Form: Ci Attorne tY Y Online Grant Funding Application Agreement Page 8 of 10 CITYM REDMOND By: Title: r �- 6 n 1r Date: 12,1' IU L3 CITY OF RENTON ADDCbved As To Form: City By: Approved As To Form: Title: City Attorney Date: CITY OF SAMMAMISH By: Approved As To Form: Title: City Attorney Date: CITY OF SEATAC By: Approved As To Form: Title: City Attorney Date: Online Grant Funding Application MOU Page 8 of 10 CITY OF REDMOND By: Title: Date: CITY OF N N By: TMA- ayor Denis Law Date: 2 l Attest: '� r Jaso A. eth,' eputy City CITY OF SA1I+IlVIAMISH By: Title: Date: CITY OF SEATAC By: Title: Date: rk Approved As To Form: City Attorney Approv To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Online Grant Funding Application MOU Page 8 of 10 CITY OF REDMOND 0 Title: Date: CITY OF RENTON By: Title: Date: CITY OF SAMMAMISH By. CITY OF SEATAC 0 Title: Date: Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Online Grant Funding Application Agreement Page 8 of 10 CITY OF REDMOND By: Title: Date: CITY OF RENTON By: Title: Date: CITY OF SAMMAMISH By: Title: Date: CITY OF SEATA By: cwt Title: Date: _3 �11 Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Approved As To Form: City Attorney Online Grant Funding Application Agreement Page 9 of 10 CITY OF SHORELINE By: *.l�t�c�-- --`.., tl Title: 6fl2 il�%ar�as,IGY Date :�� -%/3 CITY OF TUKWILA By: Title: Date: n6 oYs T F Ct Attorney Approved As To Form: City Attorney Online Grant Funding Application Agreement Page 9 of 10 CITY OF SHORELINE Title: Date: CITY OF TUKWILA By:— Title: Date: -r–% Approved As To Form: City Attorney Approved As To Form: i(C z� 61 City Attorney C. Exhibit A Fee Schedule 2014 city 2014 Fee Population Auburn $750.00 74,630 Bellevue $1,000.00 134,400 Burien $500.00 48,240 Covington $500.00 18,480 Des Moines $500.00 30,030 Federal Way $750.00 90,150* ssa ua $500.00 32,880 Kenmore $500.00 21,370 Kent $1,000.00 121,400 Kirkland $750.00 82,590 Mercer Island $500.00 23,310 Redmond $750.00 57,700 Renton $1,000.00 97,130 Sammamish $500.00 49,260 SeaTac $500.00 27,620 Shoreline $750.00 53,990 Tukwila $500.00 19,080 $11,250.00 Population Fee 0-50,000 $500.00 50,001 — 90,000 $750.00 90,001+ $1,000.00 *Federal Way surpassed the threshold for fees in 2014. In 2015 Federal Way will be shifted to the $1,000 fee schedule.