FEDRAC PKT 08-26-2014
City Council
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRAC]
Tuesday – August 26 Federal Way City Hall
4:30 p.m. 2014 Hylebos Room
AGENDA
1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS
Topic Title/Description Presenter Page* Action or Discussion
A. APPROVAL OF MINUTES/SUMMARY: JULY 22, 2014 T. CROZIER 2 ACTION
8/26 Committee
B. HUD SECTION 108 LOAN GUARANTEE PROGRAM FUNDING AGREEMENT D. CATALANO 5 ACTION
9/2 COUNCIL CONSENT
C. CREATION OF FEDERAL WAY ECONOMIC REDEVELOPMENT ZONE
RESOLUTION
A. ARIWOOLA 12 ACTION
9/2 Council Consent
D. BUDGET PROCESS UPDATE A. ARIWOOLA 18 DISCUSSION
E. SCORE REPORT A. ARIWOOLA 19 DISCUSSION
F. JULY 2014 MONTHLY FINANCIAL REPORT A. ARIWOOLA 108 ACTION
9/2 Council Consent
G. VOUCHERS A. ARIWOOLA 124 ACTION
9/2 Council Consent
Note: Additional materials may also be distributed for review/action during the meeting
4. OTHER:
5. FUTURE AGENDA ITEMS:
6. NEXT MEETING: Tuesday – September 23, 2014 @ 4:30 PM
Committee Members: City Staff:
Dini Duclos, Chair Ade Ariwoola, Finance Director
Bob Celski Trudy Crozier, Finance Support
Martin Moore 253-835-2527
GTY Of
Federal Way
City Council
ional Affairs Committee
SUMMARY
1. CALL TO ORDER Committee Chair Dini Duclos called the meeting to order at 4:46 p.m.
Committee Members in Attendance: Committee Chair Dini Duclos, Committee Member Bob Celski,
Committee Member Martin Moore was excused from attendance.
Elected Officials in Attendance: Deputy Mayor Jeanne Burbidge, Councilmember Susan Honda,
Councilmember Kelly Maloney
Staff Members in Attendance: Finance Director Ade Ariwoola; Chief of Staff Brian Wilson, Interim City
Attorney Amy Jo Pearsall; Assistant City Attorney Ryan Hall; IT Manager Thomas Fichtner; and Finance
Support Trudy Crozier.
2. PUBLIC COMMENT: None
3. COMMITTEE BUSINESS:
Councilmembers inquired and a discussion ensued surrounding the non - exclusive
Franchise Agreement. The Franchise consists of the entire city. Carl Joseph, a
representative from Zayo, was in attendance.
Motion to approve as presented. Motion seconded and carried 2 - 0.
C. Conduit Lease Agreement with Zayo Group, LLC CONSENT
IT Manager Thomas Fichtner distributed a handout, presented a brief overview, and 8 /12 /2014
identified several in -kind services the City would receive by signing the Zayo lease
agreement.
Discussion ensued surrounding the benefit to Zayo and if other entities would want
this particular connection.
Councilmembers inquired if Zayo was the only provider, to which Mr. Fichtner
responded.
Motion to approve as presented. Motion seconded and carried 2 - 0.
D. Reimbursement Resolution N/A
Finance Director Ace Ariwoola discussed and explained the need for a Discussion Only
Reimbursement Resolution which would allow the City to issue a Tax - Exempt Bond.
Councilmembers asked clarifying questions regarding the steps and funding of bond
issuance, to which Mr. Ariwoola responded.
Councilmembers inquired where the funds to pay back the bond are going to come
from, to which Mr. Ariwoola responded.
2
Council
Topic Title /Description
Placement
A. Approval of Minutes /Summary: July 22, 2014
N/A
Motion to approve as presented. Motion seconded and carried 2 - 0.
Committee
Action Only
B. Amendment to Zayo Group, LLC Franchise
ORDINANCE
IT Manager Thomas Fichtner distributed handouts regarding the Amendment to the
(Is' Reading)
Zayo Group, LLC Franchise. He explained that this ordinance is correcting two items
8/12/2014
which are: conflicting language regarding third party communication providers, and
the term extending to August 2024 to coincide with the Lease Agreement.
Councilmembers inquired and a discussion ensued surrounding the non - exclusive
Franchise Agreement. The Franchise consists of the entire city. Carl Joseph, a
representative from Zayo, was in attendance.
Motion to approve as presented. Motion seconded and carried 2 - 0.
C. Conduit Lease Agreement with Zayo Group, LLC CONSENT
IT Manager Thomas Fichtner distributed a handout, presented a brief overview, and 8 /12 /2014
identified several in -kind services the City would receive by signing the Zayo lease
agreement.
Discussion ensued surrounding the benefit to Zayo and if other entities would want
this particular connection.
Councilmembers inquired if Zayo was the only provider, to which Mr. Fichtner
responded.
Motion to approve as presented. Motion seconded and carried 2 - 0.
D. Reimbursement Resolution N/A
Finance Director Ace Ariwoola discussed and explained the need for a Discussion Only
Reimbursement Resolution which would allow the City to issue a Tax - Exempt Bond.
Councilmembers asked clarifying questions regarding the steps and funding of bond
issuance, to which Mr. Ariwoola responded.
Councilmembers inquired where the funds to pay back the bond are going to come
from, to which Mr. Ariwoola responded.
2
Mr. Ariwoola directed councilmembers to page 88, and recapped the ADP at
SCORE, and identified the possible reasons court revenue is going down.
Motion to approve as presented and forward to the August 12, 2014 Council Meeting
for approval. Motion seconded and carried 2 – 0.
H. Vouchers
Motion to approve as presented and forward to the August 12, 2014 Council Meeting for approval. Motion seconded and carried 2 – 0.
CONSENT
8/12/2014
4. OTHER:
• Performance Audit -Finance Director Ade Ariwoola stated that a Performance Audit needs to initiate through the Mayor’s Office. Discussion ensued among those in attendance.
• Interim City Attorney Amy Jo Pearsall introduced the new Assistant City Attorney Ryan Call.
5. FUTURE AGENDA ITEMS
6. NEXT MEETING: Tuesday, August 26, 2014 at 4:30 PM.
Chair Duclos adjourned the meeting at 6:00 p.m. Attest: Trudy Crozier Finance Support COMMITTEE APPROVAL:
Councilmember Dini Duclos Committee Chair Councilmember Bob Celski Committee Member Councilmember Martin Moore Committee Member
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