LUTC PKT 09-08-2014City of Federal Way
City Council
Land Use /Transportation Committee
September 8, 2014 City Hall
5:30 p.m. Council Chambers
SPECIAL MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, October 6, 2014 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
Committee Members
Bob Celsk; Chair
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
City Staff
Marwan Salloum P. E., Public Works Director
Shawn Upton, Administrative Assistant II
253 -835 -2703
Action
Topic
Title/ Description
Presenter
Page
or Info
Council Date
Time
A.
Approval of Minutes: August 4, 2014
Upton
3
Action
N/A
5 min
B.
Change Order to NTS Contract for SW
Preston
7
Action
September 16, 2014
5 min
3301h Street Roundabouts
Consent
C.
2014 Asphalt Overlay Project — Project
Huynh
11
Action
September 16, 2014
5 min
Acceptance
Consent
D.
2015 Asphalt Overlay Program Preliminary
Huynh
13
Action
September 16, 2014
5 min
List and Authorization to Bid
Consent
E.
Lakota Middle School 13th Avenue W
Mullen
21
Action
September 16, 2014
5 min
Sidewalk Connection Project — Project
Consent
Acceptance
F.
S 328th St at 1St Ave S Intersection
Mullen
23
Action
September 16, 2014
5 min
Improvements — 30% Design Status
Consent
Report
G.
S356 th Street — SR99 to SR161 Street
Mulkey
25
Action
September 16, 2014
5 min
Improvement Project — 30% Status
Consent
Report
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, October 6, 2014 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
Committee Members
Bob Celsk; Chair
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
City Staff
Marwan Salloum P. E., Public Works Director
Shawn Upton, Administrative Assistant II
253 -835 -2703
This page left blank intentionally.
City of Federal Way
City Council
Land Use /Transportation Committee
August 4, 2014 City Hall
5:30 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia
Assefa- Dawson. Council members in attendance: Deputy Mayor Burbidge.
Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director Will Appleton, Deputy City
Attorney Ryan Call, Contract Attorney Kim Pratt, City Traffic Engineer Rick Perez, Senior Traffic Engineer Erik Preston, Interim
Community Development Director Larry Frazier, Planner Manager Isaac Conlen, Senior Planner Janet Shull, Lieutenant Tom
Robinson and Administrative Assistant II Shawna Upton.
CALL TO ORDER
Committee Chair Celski called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT (3 minutes)
There were no public comments.
3. COMMITTEE BUSINESS
Forward to
Topic Title/ Description Council
A. Approval of Minutes: July 7, 2014 N/A
Committee approved the July 7, 2014, LUTC minutes as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
B. Mark Twain NTS '14 — 25 Dr S & 22 Ave S (S 284`h PI to Star Lake Road) August 12, 2014
Consent
Mr. Preston provided background information on this area including results from the traffic
study, the scoring criteria, the neighborhood meeting outcome and balloting results. He
illustrated the proposed locations for traffic calming devices and briefly discussed budget
considerations for installing speed humps in the neighborhood.
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa - Dawson
Committee Members
Bob Celsk, Chair
Kelly Malonej� Member
Lydia Assefa - Dawson, Member
Passed: Unanimously, 3 -0
City Staff
Marwan Salloum, P. E., Public Works Director
Shawna Upton, Administrative Assistant II
253- 835 -2703
C. Amendments to FWRC Title 19 for Group Homes Type III August 12, 2014
Ordinance
Ms. Shull presented information on the proposed updates to the code which addresses First Reading
housing for sex offenders. In 2013 there were several sex offenders residing in a single
family home. Council enacted a moratorium to provide staff additional time to complete
research on the appropriate siting of Group Homes Type III and complete the public
process for proposed code amendments. Title 12 was amended to require anyone renting
to more than one sex offender or violent felon must obtain a license for a "significant impact
business" and meet the zoning code requirements for the siting of a Type III Group Home.
Objectives are to identify appropriate zoning districts and to establish appropriate
separation standards for Group Homes Type III and sensitive land uses such as churches,
daycares, schools, parks and other facilities where you find children. Staff recommends
allowing Group Homes Type III be in Community Business and Commercial Enterprise
zoning districts. In addition, staff is proposing that Group Homes Type II no longer be
permitted in the multi - family zoning districts. In all cases for Group Homes Type III and
Type III, review of any potential sites for these homes will be subject to Hearing Examiner
hearings which include notification of adjacent property owners and a public hearing
process. Ms. Shull provided a map that identified potential areas where Group Homes Type
II and III could be located once all layers of distance requirements to sensitive uses were
identified. Potential locations are quite limited in Federal Way due to the fact that the nature
of our community is largely made up of residential zoning areas and have several parks,
daycares and schools. Staff is also proposing a separation of 1,000 feet between any other
Group Home facilities to limit the number of homes allowable in a given area. Due to limited
areas in Federal Way where these types of group homes are allowed, language is provided
in the code that allows sites with unique circumstances to go through a public appeal
process. If specific criteria were met, approval of the use, regardless of its proximity to
defined special uses, could potentially be approved.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0
D. Rate Structure for Surface Water Utility Rate Adjustment
Mr. Appleton outlined an overview and history of the surface water utility, funding overview,
fee and infrastructure comparisons related to other south sound cities and future
considerations. He further outlined division responsibilities including maintenance and
operation levels of service, NPDES permit requirements, capital improvement projects and
staffing levels needed to accomplish this work. If the utility continues to provide the current
level of service and begin work on approved capital improvement projects, the utility will
fall below required reserve amounts. A rate increase is recommended to maintain current
levels of service, to complete approved capital improvement projects and comply with State
requirements. Mr. Appleton noted that Federal Way has the lowest surface water utility
rate in the south sound. Even with a rate increase, the city will still have the lowest rate.
To carry out the surface water utility mission, continuing to provide an acceptable level of
service, meeting all current NPDES Phase II Permit Requirements, addressing the issue of
aging infrastructure, implementing the approved CIP program, providing state mandated
utility locates, remaining eligible and competitive with respect to grant opportunities and
preparing for future state mandates, a rate increase of 12% in 2015 followed by an annual
increase tied to the June CPI thereafter is recommended. Discussion continued
surrounding the 12% increase and whether that amount would be enough to keep ending
balances from falling below the required reserve levels in the near future, how utility rates
are calculated for different properties and if current staffinq levels are adequate to address
the programs and projects. Mr. Appleton noted that to continue providing the current level
of service, there will be a request for new positions in the budget.
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
September 2, 2014
Ordinance
First Reading
Committee Members _ City Staff
Bob celski Chair 4 Marwan Salloum, P. E., Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant H
Lydia Asseta- Dawson, Member 253- 835 -2703
Demolition of Structure Located at 28866 Pacific Hwy S August 12, 2014
Consent
Mr. Appleton provided a brief history on this property addressing how the City obtained it,
how it has been used since being purchased and current challenges with the property due
to vandalism on the interior and exterior. He noted that the property is a hazard due to the
vagrants living inside at times, broken glass and asbestos. Six bids were solicited and the
City received two bids for the demolition. Funding sources and options for selling the
property were briefly discussed. Mr. Salloum noted that when the City initially purchased
the home, the intent was to sell it. Since then, the economy declined, real estate market
crashed and the home has been vandalized and damaged to the point there is no value left
to the home. There is some value on the land but the concerns are that if the property was
sold, the purchaser would leave the building as is and the City would still have problems
with graffiti and vandalism.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0
F. Flag Pole on S 3201h Street August 12, 2014
Business
Mr. Salloum noted the Mayor has requested a Memorial flag pole be installed in the median
island on S 3201h Street. An illustration of what the flag pole would look like after installation
was provided. There is a section within the landscape median where a 20 -foot width exists
and that would allow a fixed object, such as a flag pole, to be installed and would meet
requirements of the clear zone area on the road. Smaller flags are also desired on light
poles along the both sides of the road that would line S 3201h from 11th Place S to
23rd Avenue South. Both a 60 -foot and 70 -foot poles are being considered by the Mayor
since the size of the flag determines the size of the pole needed. Estimated costs range
between $35,000 and $45,000 for the associated work and materials. A lengthy discussion
was held regarding safety concerns since the pole and flag will be so close to traffic in
addition to potential problems caused by severe weather events, possible driver distraction,
lighting for the flags, prospective impacts if the flag was at half -mast, alternative locations
for a flag and funding sources that would be used to pay for the project.
Committee motion to authorize staff to purchase and contract installation of a
60 or 70 -foot high memorial flagpole and associated equipment and lighting,
installation of flagpole brackets on street luminaire poles and authorize the
Mayor to sign any contract associated with that work, with the location for
installation to be approved at a later date and forward to the August 12, 2014
City Council Business Agenda for approval.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
Due to Labor Day, the next LUTC meeting will be Monday, September 8, 2014 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 7:16 PM.
COMMITTEE APPROVAL:
Bob Celski, Chair
Kelly Maloney, Member
Attest:
Shawna Upton. Administrative Assistant 11
Lydia Assefa- Dawson, Member
Committee Members City Staff
Bob Celsk, Chair 5 Marwan Salloum, P. E., Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant II
Lydia Assefa - Dawson, Member 253- 835 -2703
This page left blank intentionally.
COUNCIL MEETING DATE: September 16, 2014 ITEM #:
....... ............................... ......................... ...............................
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2014 — 2015 NTS CONTRACT — CHANGE ORDER
POLICY QUESTION: Should the Council Authorize the addition of 2013 Panther Lake NTS Project to the
2014 — 2015 NTS Contract?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 8, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: ERIK PRESTON, P.E. — SENIOR TRAFFIC ENGINES DEPT: Public Works
Attachments: Memorandum to Land Use and Transportation Committee dated September 8, 2014
Options Considered:
1. Authorize staff to add the 2013 Panther Lake NTS Project to the 2014- 2015 NTS Contract with Asphalt
Patch System, Inc. as a change order in the amount of $90,000.00, and Authorize the Mayor to execute
the contract.
2. Do not authorize to add the 2013 Panther Lake NTS Project to the 2014- 2015 NTS Contract and
provide direction to staff.
MAYOR'S RECOMMENDATION: The mayor recommends Option 1 be forwarded to the Septemberl6, 2014
Council Consent Agenda for approval.
b
MAYOR APPROVAL: Jet �l iCZG✓•h %lvc./ 1)II !; � !OR APPROVAL:
Committee Council �1 r�1-
Initial, Date Initial Date
CHIEF OF STAFF: ,D, l.✓.A
Com Coun
Initi Initials ate
COMMITTEE RECOMMENDATION: 1 move to forward Option I to the September16, 2014 Council Consent
Agenda for approval.
Bob Celski, Chair Kelly Maloney, Member. Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "1 move to authorize staff to add the 2013 Panther Lake NTS Project to the
2014- 2015 NTS Contract with Asphalt Patch System, Inc. as a change order in the amount of $90,000.00, and
Authorize the Mayor to execute the contract. "
(BLLOU 10 B /: COMPLETED BY CITY CLERKS OFFICE)
(()I NCILACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
IST reading
❑ TABLED /DEFERRED /NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances onto
ORDINANCE #
KI b ISED — 02/06,2006
RESOLUTION#
7
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 8, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Director of Public Works
Erik Preston, P.E., Senior Traffic Engineer
SUBJECT: 2014-2015 NTS Program Contract — Change Order
BACKGROUND:
As part of the 2013 Panther Lake NTS project, the Council approved the construction of two mini - roundabouts
to be built on SW 330" Street at the 3`d and 6`h Avenue SW intersections. The Council also approved to fund the
project through the Traffic Safety Fund in the amount of $90,000.
The Contractor for the 2014 -2015 NTS Program has agreed to complete this project using the same unit prices
in the 2014 -2015 NTS Program bid. The Contractor also provided pricing for items that are not part of the
original bid. See attached unit price breakdown for the 2013 Panther Lake NTS project.
The existing contract is currently limited to $80,000 over the term of the contract, ending December 31, 2015
and does not have capacity for this project. Therefore staff recommends authorizing a change -order to the
existing 2014 -2015 NTS Program contract in the amount of $90,000, increasing the total contract amount from
$80,000 to $170,000 to cover the construction of two mini - roundabouts on SW 330`h Street for the 2013 Panther
Lake NTS project.
H
O o 0 0 0 0
O o 0 0 0 0
in ooco6r- a
O OOcOOLO
U OocD0010 r-
N O CD — 69 r
c'7 N CA EA to
d �
V
•L
CL O o 0 0 o u
0 0 0 0 0
U O O O N O
C O O Cn O O
N a (D 0 69-
N CO 64 ~
Z c cfl Q)-
m ::D
Y
R
J
d'E U UZLLZ
5 N J F-
c
R
a
LO (6 N N � �
X
O
Q
O
t a
U -
a aa) a
Q a)
w_
Q
O
N
CO
0
LO
E
0
C
J
-0
M
U)
-0
O
Z
O
Q
c
'~
E
Q
cn
c
O`
U
cca
$
m
c0
U)
E
N
_c
Q
J
. c
N
a�
ry
Y
m
�
Y
L
c
c
U
?
Q
U
O
0
O
C
a
c
~
a
o
a0Uar��
O
cn
c
L
(n
z
2QaQIwU
LO
Ir-
O
N
CO
V
LO
0
0
(0
a�
O
N
Z
O
Q
�j
r
E
Q
N
U
N
a�
c6
U
�
m
�
0 0 0 0 0
O o 0 0 0
x 0 0 0 0
m 00 - OOo
IT- ti o o v
ti? ER (Y)
A
d
ocOOOO u
O N O O O
j U O N 0 0 0 r
N Hr.� LO 00 O
6 U3 ~
Z � �
R
J
s
'E > U- 0 cn >-
c U U J U
R
I rc,
10 I�I�IN
X
O
Q.
Q_
Q
,ANN
d �
w
O
C E
-
O
0
(0
a�
O
N
O
Q
�j
Q
N
U
•-
a�
c6
U
�
m
�
C
O
C
a
c
U
Q�
O
cn
c
c
o
N
O
—
O
O
E
Q
_
L
>.
O
O
<
Q
<
Q
'0
E
E
Q
L
a�
_ -
.c
co
O
U)
cr�
D
d
d
r
N
I co
V
LO
L Z
Q
0
O o 0 0 0
O o 0 0 0
in00000
O o 0 0 0 0
U co O o M O
M CO N O O
Eli ea fA r Q1
O 60). to
R F--
t)
a 0 0 0 11 11
O O o
D U 0 6 0 R R
O N O 0 0
N d CO O
H ._ M N L
c 61) to tv
m a
Y Q
R 41
J a,
a) U
R
a
M
r
N m
7
d
X
O
Q
Q_
Q
w�-
R
in
U
C
7
O
A
Y
U
O
C
N
Z7
c
c —
Y L- O @ n
�i Q^ L
I..L ,t^�
N VJ
U d
t O O O
0 0 L)
F-
d
C N M
O
p O
Y Z
This page left blank intentionally.
10
COUNCIL MEETING DATE: Septemberl6, 2014 ITEM #:
....... ....... ........... ............ ........ . ........ ............... .. _.... .................. .............
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2014 Asphalt Overlay Project — Final Acceptance
POLICY QUESTION: Should the Council accept the 2014 Asphalt Overlay Project constructed by ICON
Materials as complete?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 8, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Jeff Huynh, Street Systems Engineer' DEPT Public Works
....._. __ ...
Attachments: Memorandum to Land Use and Transportation Committee dated September 8, 2014
Options Considered:
1. Authorize final acceptance of the 2014 Asphalt Overlay Project constructed by ICON Materials, in the
amount of $1,396,568.81 as complete.
2. Do not authorize final acceptance of the completed 2014 Asphalt Overlay Project constructed by ICON
Materials as complete and provide direction to staff.
MAYOR'S RECOMMENDATION: The mayor recommends Option 1 be forwarded to the Septemberl6, 2014
Council Consent Agenda for approval. . /
MAYOR APPROVAL: � � 11 , W 61 �.ZRrnll DIRECTOR APPROVAL:
Committee Council Q44, ni at
In it' al /Dat lnitiaVDate
CHIEF OF STAFF: ,/ y ,6.I -AI"
tee Council
Initiaf, Date Initial. Date
COMMITTEE RECOMMENDATION: I move to forward Option I to the Septemberl6, 2014 Council Consent
Agenda for approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move approval of final acceptance of the 2014 Asphalt Overlay Project
constructed by ICON Materials, in the amount of $1,396,568.81as complete. "
(BELOW" TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances ady) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
11
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 8, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Public Works Director
Jeff Huynh, Street Systems Engineer
SUBJECT: 2014 Asphalt Overlay Project — Project Acceptance
IIMIT41 Ke].11111 all
Prior to release of retainage on a Public Works construction project, the City Council must accept the
work as complete to meet State Department of Revenue and State Department of Labor and Industries
requirements. The 2014 Asphalt Overlay Project contract with ICON Materials is complete. The final
construction contract amount is $1,396,568.81. This is $233,361.19 below the $1,629,930 (including
contingency) budget that was approved by the City Council on March 18, 2014.
cc: Project File
Central File
K:ILUTC',2014`,09 -08 -14 2014 Asphalt Overlay project - Project Acceptance.doc
12
COUNCIL MEETING DATE: September 16, 2014
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #:
SUBJECT: 2015 Asphalt Overlay Program Preliminary Project List and Authorization to Bid
POLICY QUESTION: Should the Council approve the 2015 Asphalt Overlay Program Preliminary Project List, and
authorize staff to proceed with the design and bid of the proposed 2015 Asphalt Overlay Program?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 8, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Jeff Huynh, Street Systems Engineer - DEPT Public Works 11
Attachments: Land Use and Transportation Committee memorandum dated September 8, 2014.
Options Considered:
1. Approve the list of streets for the 2015 Asphalt Overlay Project as presented. Furthermore, authorize
staff to bid all or part of the 2015 Asphalt Overlay Project, returning with a request for permission to
award the project within the available 2015 Asphalt Overlay Budget to the lowest responsive,
responsible bidder.
2. Direct staff to modify the preliminary list and return to Committee for further action.
MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the September 16, 2014 City
Council Consent Agenda for approval. n
MAYOR APPROVAL: \,/ Arl 04W,- — /t� DIRECTOR APPROVAL:
Committee Council
initial, Date Initial. Date
CHIEF OF STAFF: /3,4/1/1-7
Council
COMMITTEE RECOMMENDATION: 1 move to forward Option 1 to the September 16, 2014 Council Consent Agenda
for approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: -I move to upprove the list of'streets for the 2015 Asphalt Overlay Project as
presented. Furthermore, authorize staff to bid all or part of the 2015 Asphalt Overlay Project, returning with a
request ,for permission to award the project within the available 2015 Asphalt Overlay Budget to the lowest
responsive, responsible bidder. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL /#
❑ DENIED Is' reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) 13 ORDINANCE #
REVISED - 02 06 -1006 RESOLUTION 4
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 8, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Public Works Director
Jeff Huynh, Street Systems Engineer
SUBJECT: 2015 Asphalt Overlay Program Preliminary Project List and Authorization to Bid
BACKGROUND'
Public Works staff has developed a list of recommended streets for the 2015 Asphalt Overlay Program. The
total estimated budget for the program is $1,801,267 and is comprised of the following:
• 2015 Proposed Overlay Budget $1,515,000
• 2015 Structures Budget $166,267
• 2014 Carry Forward (estimate) $120,000
TOTAL FUNDING AVAILABLE $1,801,267
The transfer of the $166,267 from the structures budget is for the City's annual Sidewalk Maintenance
Program, and will cover the costs associated with the replacement of substandard wheelchair ramps, and
repairing existing curb, gutter, and sidewalks within the overlay project area.
The following is a preliminary list of streets to be included in the 2015 Asphalt Overlay Program. The streets
were selected using the City's Pavement Management System and were verified by field reconnaissance. The
costs shown are estimated and will be refined as the design of each schedule is completed. A project vicinity
map and more detailed area maps are attached for your information.
SCHEDULE
DESCRIPTION
AMOUNT
A
SW 320th Street — 47th Ave SW to 42 "d Ave SW
$253,000
B
SW 320t" Street — 42nd Ave SW to 36th Ave SW
$382,000
C
SW 320`" Street — 36th Ave SW to 301h Ave SW
$339,000
D
Twin Lakes Highlands
$328,000
E
1st Ave South — S 348th Street to S 356`" Street
$310,000
ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS:
$1,612,000
5% Construction Contingency
$80,600
Pavement Management System
$55,000
In -house Design
$60,000
Construction Administration
$100,000
City's Administrative Fee
$66,368
Printine and Advertisine
$3,500
ESTIMATED TOTAL PROGRAM COST:
$1,977,468
The estimated cost of $1,977,468 is a preliminary figure used for estimating purposes only and includes
construction administration, five percent construction contingency, in -house design and construction
management, printing and advertising. The 2015 Asphalt Overlay Project will be awarded within the available
overlay program budget.
Once Council approves the list of streets for the Overlay Program, staff will begin the final design. The
anticipated date for advertising is January 2015, with construction beginning in April 2015.
Map Date: August 2014
City of Federal Way
City Of 2015 ASPHALT OVERLAY PROJECT 33325 8th Ave S
FPri P_ rA I \A/Ax/ P 253 - 835 -7000 000 Federal way, 98003
— — — - -- - - - --,
�Q�
r .,
y
I
Le
A
B
C
D
E
Q
N
r
a
y��
S W 312th St _ _
Sr
Des
Moines 90 ,
J C 7
r
f
ccI S 288th St
Cal
i
z )
ys, ii
S 304th St
N
a
_ . S 312th St 04
�n
Federal
St 44Nay
S 336th St_;' t
N i
> N H
a
rn IL
5 348th St_ fD
0
0 4,800 9,600 This map is intended for use
CITY OF
�. Federal Way Feet as a graphical representation.
1� J The City of Federal Way makes
no warranty as to its accuracy.
X2015 Ov
�
N
4
7 Q
N
0 4,800 9,600 This map is intended for use
CITY OF
�. Federal Way Feet as a graphical representation.
1� J The City of Federal Way makes
no warranty as to its accuracy.
X2015 Ov
Map Date: August 2014
City Of 2015 ASPHALT OVERLAY PROJECT City of Federal Say
Federal Way C H E D U L E A
Federal Wa. 98003
(P)2553- 835 -3 -835- 7000
Y (W) www.cityoffederalway.com
1 P ,�� J
17 LN �� Q Co � CO
SW
S PL cn N o 316 S-�
o_
ST SW 317 PL
5
S > Ski
319 S�
W 319 PL
t11 I �
co Q SW 320 ST
Q ST 320 PL
ice. 3Z� cn > a-
S�
321 ST -� --' � d- � �o CL
-� 322 0
°- 322 ST �� S>' Pr
�t 323
r
SW 32 3��
O`
Legend: L SW 325 S-�
rb A �? - O
CITY OF 0 387.5 775 This map is intended for use
�. Federal Way Feet as a graphical representation.
�..� y The City of Federal Way makes
no warranty as to its accuracy.
Ai)as ACAD\Dr win^•s- P iBWKS \CTQCCTC\,DRO ECIS\2Q15 QVFR1 AX\,_ArcMamSchedule_A mxd
Map Date: August 2014
City ol
City Of 2015 ASPHALT OVERLAY PROJECT 33258t A eIS ay
Federal Wa SCHEDULE B
Federal Wa. 98003
(P)2553- 835 -3 -835- 7000
Y (W) www.cityoffederalway.com
S �
5
0 316 S-�
317 S-�
5�
> S\N
319 ST
Q
N W 320
S ST
�:3:
s�
lqt � S \N 322
o s�
S� z SA
32
5 SA
oC,
Q
Cox M
y
61
q�
S�
< �
Q� o) Co
CCTV of 0 440 880 This map is intended for use i!
�► Federal Wa Feet as a graphical representation.
�::V y The City of Federal Way makes N
no warranty as to its accuracy.
n. os\ CAD\f1rawj as\E IUIUI CICTCCCIS\l?B l ECIS12QI5 QVFR nv\ ArcMao \Scbe iulA R mxd
2015 ASPHALT OVERLAY PROJECT Map Date:
FederalWay014
City of 33325 8th Ave S
FPrIPral Wav SCHEDULE C Federal 98003
357 00
co
8
q�
s�
(w) www.ary<
317 VN/
317 <
PL <
ST M
co
317
PL
SW 319
ST
3: C/)
s\1 319 PL Q
J
Co 0 0- co
0
V 36 �
�s
�ZP
Sw323 ST
(S' �/3 25 ST
.:s\: C/) SW 326
CO >
Q
0
Federal Way
M�v co
1-1'o
X25 v�
-9�
s�
II
415 830 This map is intended for use
Feet as a graphical representation.
The City of Federal Way makes N
no warranty as to its accuracy.
Map Date: August 2014
City Of 2015 ASPHALT OVERLAY PROJECT City ol t Federal ay
Federal Way SCHEDULE D Federal Way, Wa.98003
(P) 253 - 835 -7000
(W) www.cityoffederalway.com
6 (S)
IZ-328 S T
co —j
o�
x
0
c
0
N�
SW 36)
CT
C1'>'
s�
�A
>
�Q�
N
-1
d-
n C/)
SW 329
_4�,, ___
� Q
PL
%)
rn
-0
CO
r
co
On
�k
co
�Q�
SW 33
PL c'
Q�
3g 5�
>
< �
°C
SW 328 ST
SW 329 PL
SW 381 ?u
0
N
m �
U� 333
CJ
S�
0 355 710
CITY Of
L Federal Way Feet
SW 331 CO
ST �
SW
332
S
PL (.0
D
� Q
U C
`
� C�
rn
CO
1
Co
M
SW 329 PL
SW 381 ?u
0
N
m �
U� 333
CJ
S�
0 355 710
CITY Of
L Federal Way Feet
SW 331 CO
ST �
SW
332
S
PL (.0
D
00
Cn
This map is intended for use
as a graphical representation.
The City of Federal Way makes N
no warranty as to its accuracy.
Map Date: August 2014
City of 2015 ASPHALT OVERLAY PROJECT City ol t AvalSay
Federal Way SCHEDULE E Federal Way, Wa.98003
(P) 253 - 835 -7000
(W) www.cityoffederalway.com
S 346 LN
(n C/)
> z
sW 347 ST Q
S 348 ST
W 348 - --
CT
>
SW 350 d
PL
Cn p
Q
r
J
SW 353
353 ST ST
SW
355
PL >
d S 356 ST
S cn
Legend: Q 35 7 S �r �
h
0 550 1,100 This map is intended for use
CCTV lF
,� Federal Wa Feet as a graphical representation. \
Y The City of Federal Way makes N
no warranty as to its accuracy.
A r wi TR T `PROJECTS`,2Q1 _5_O_ I
SUBJECT: LAKOTA MIDDLE SCHOOL 13TH AVENUE SW SIDEWALK CONNECTION PROJECT - PROJECT ACCEPTANCE
POLICY QUESTION: Should the Council accept the `Lakota Middle School 13th Avenue SW Sidewalk Connection
Project' constructed by Road Construction Northwest, Inc. as complete?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 8, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine J. Mullen, P et Systems Project Engineer DEPT: Public Works
11 . ............................... ............... . .... ......... ... ...
Attachments: Land Use and Transportation Committee memorandum dated September 8, 2014.
Options Considered:
1. Authorize final acceptance of the `Lakota Middle School 13th Avenue SW Sidewalk Connection Project'
constructed by Road Construction Northwest, Inc., in the amount of $137,763.74 as complete.
2. Do not authorize final acceptance of the completed `Lakota Middle School 13th Avenue SW Sidewalk
Connection Project' constructed by Road Construction Northwest, Inc. as complete and provide direction to
staff.
...... . _.. ... _. _.. ..._ . .... _ _ .
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 16, 2014 City
Council Consent Agenda for approval.
MAYOR APPROVAL: _ALA J/ /�ti 4d DIRECTOR APPROVAL: )
Commttt e Council n tial /Date
Initia to Initial /Date
CHIEF OF STAFF: ,
tntnittee Council A#
nitial /Date Initial'Date
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 16, 2014 City Council consent
agenda for approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move to authorize final acceptance of the `Lakota Middle School 13th Avenue
SW Sidewalk Connection Project' constructed by Road Construction Northwest, Inc., in the amount of $137,763.74
as complete. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IsT reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 08/12/20 10 RESOLUTION #
21
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 8, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Public Works Director
Christine Mullen, P.E., Street Systems Project Enginee
SUBJECT: Lakota Middle School 131h Ave SW Sidewalk Connection roject — Project acceptance
BACKGROUND
The City Council must accept the work on a Public Works construction project as complete to meet State
Department of Revenue and State Department of Labor and Industries requirements. The " Lakota Middle
School 13th Ave SW Sidewalk Connection Project" contract with Road Construction Northwest, Inc. is
complete. The final construction contract amount is $137,763.74. This is $44,423.76 below the
$182,187.50 (including contingency) budget that was approved by the City Council on May 20, 2014.
22
COUNCIL MEETING DATE: September 16, 2014 ITEM #:
... _ ... ......... ..... , __ .. .. ...... ............................... ........... .................................... ............. .... _ ..... . ...................................... ........ . ............ ................... .._.._....
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: S328TH ST AT 1ST AVE S INTERSECTION IMPROVEMENTS -30% DESIGN STATUS REPORT
POLICY QUESTION: Should the Council authorize staff to proceed with the design of the S328th St at 1st Ave S
Intersection Improvements Project and return to the LUTC and Council at the 85% design completion for further reports
and authorization?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 8, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine J. Mullen, PR Mir"eet Systems Project Engineer DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated September 8, 2014.
Options Considered:
1. Authorize staff to proceed with the design of the S328th St at 1St Ave S. Intersection Improvements
Project and return to the LUTC and Council at the 85% design completion stage for further reports
and authorization.
2. Do not authorize staff to proceed with finalizing the present design of this project and provide
direction to staff.
. ... .. _............ _ .... ....... .............. __ ......... _ ...._ _
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 16, 2014 City
Council Consent Agenda for approval.
MAYOR APPROVAL:�-/,0q#" /f'�&y ,% DIRECTOR APPROVAL:
Com ittee Council
CHIEF OF STAFF: Ay,44 y �"
connn�ittev to Coun
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 16, 2014 City Council consent
agenda for approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with the design of the S328th St at 1st Ave S
Intersection Improvements Project and return to the LUTC and Council at the 85% design completion stage for
further reports and authorization."
(BELOW TU BE COMPLETED BY CITY CLERKS UPFIC'E)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 09, 12 2010 RESOLUTION #
23
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 8, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Public Works Director 44�r--
Christine Mullen, P.E., Street Systems Project Engineer
SUBJECT: S328th St at 1st Ave S Intersection Improvements — 30% D ign Status Report
BACKGROUND:
This project will construct a traffic signal and a northbound right turn lane at the intersection of S328th St and
1st Ave Ave S. This may require right -of -way acquisition from one parcel.
The following provides a brief synopsis of the progress on this project to date. Currently, the project design is
approximately 30% complete, which includes the following completed tasks:
• The Topographical Surveys
• Utility Coordination
• Project Design to 30%
Ongoing Tasks Include:
• Preliminary Contract Specifications
• Project Design to 85%
• SEPA Documentation and Submittals
• Right -of -Way Acquisition if needed
PROJECT ESTIMATED EXPENDITURES:
Design
$239,000
Right -of -Way Acquisition
32,000
2014 Construction Cost
1,500,000
10% Construction Contingency
150,000
10% Construction Management
150,000
TOTAL PROJECT COSTS
$2,071,000
AVAILABLE FUNDING:
Mitigation Fee $33,000
Budgeted City Funds in 2013 $200,000
TOTAL AVAILABLE BUDGET $233,000
As we proceed with the project design, the total project costs will be refined and presented to the Committee and
Council at the 85% design completion status report for further action. This project is not scheduled for
construction at this time. Construction funding needs to be identified.
24
COUNCIL MEETING DATE: September 16, 2014 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: S356TH ST — PACIFIC HIGHWAY SOUTH TO ENCHANTED PARKWAY IMPROVEMENT PROJECT - 30%
STATUS REPORT
POLICY QUESTION: Should the Council authorize staff to proceed with the design of the S356th St — Pacific Highway
South to Enchanted Parkway Improvement Project and return to the LUTC and Council at the 85% design completion
for further reports and authorization?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 8, 2014
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: John Mulkey, P E , Interim Street Systems Manager DEPT: Public Works
y y....... .... 1 111.11 __ .._ ....... __ ....
Attachments: Land Use and Transportation Committee memorandum dated September 8, 2014
Options Considered:
1. Authorize staff to proceed with the design of the S356th St — Pacific Highway South to Enchanted
Parkway Improvement Project and return to the LUTC and Council at the 85% design completion
stage for further reports and authorization.
2. Do not authorize staff to proceed with finalizing the present design of this project and provide
direction to staff.
...._ .... 1111...............
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 16, 2014 City
Council Consent Agenda for approval. 1t )
MAYOR APPROVAL:C.I_ FC L.14, , /�6 1411 1Q`4 P IRECTOR APPROVAL:
Comm ee Council
Initial ate Initial,Date
CHIEF OF STAFF:
Council
COMMITTEE RECOMMENDATION: 1 move to forward Option I to the September 16, 2014 City Council consent
agenda for approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with the design qf the S356th St — Pacific
Highway South to Enchanted Parkway Improvement Project and return to the LUTC and Council at the 85% design
completion stage for, further reports and authorization."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances ontv) ORDINANCE #
REVISED -08 12.2010 RESOLUTION #
25
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 8, 2014
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Public Works Director
John Mulkey, P.E., Interim Street Systems Manager 5v—
SUBJECT• 5356th Street — Pacific Highway South to Enchanted Parkway Improvement Project — 30%
Status Report
BACKGROUND
This project would result in the construction of a continuous 5 -lane urban arterial with bike lanes between
Pacific Highway South and Enchanted Parkway. The project will also include utility relocation, storm
drainage improvements, paving, curb and gutter, sidewalk, street lighting, traffic signal modification,
signing, channelization, and landscaping.
The following provides a brief synopsis of the progress on this project to date. Currently, the project
design is approximately 30% complete, which includes the following completed tasks:
• The Topographical Surveys
• Project Design to 30%
• NEPA and Biological Assessment Documentations
• The Geotechnical Investigation
Ongoing Tasks Include:
• NEPA and Biological Assessment Documentations submittal and Project Permitting
• Channelization plans submittal and approval by WSDOT
• The Environmental Site Assessment (ESA) Phase I
• Environmental Site Assessment (ESA) Phase II if needed
• Right of Way Requirements (Property Appraisals, Review Appraisals, Negotiation, and
Acquisition)
• Project Design to 85%
PROJECT EXPENDITURES:
Planning and Design $ 500,000
Right of Way Acquisition 260,000
Year 2014 Construction 4,180,000
10% Construction Contingency 418,000
Construction Management (12.5 %) 522,500
TOTAL PROJECT COSTS: $5,880,500
26
Land Use and Transportation Committee
S356th Street - Pacific Highway South to Enchanted Parkway Improvement Project - 30% Status Report
April 1, 2013
Page 2 of 2
AVAILABLE FUNDING:
Budgeted City Fund (Year 2013) $1,000,000
Impact Fee 95,800
Interest Earnings 1,813
TOTAL AVAILABLE BUDGET: $1,097,613
PROJECT BUDGET SHORTFALL: - $4,782,887
As we proceed with the project design, the total project costs will be refined and presented to the
Committee and Council at the 85% design completion status report for further action. This project is not
scheduled for construction at this time. Construction funding needs to be identified.
Cc: Project File
Day File
K: \LUTC\2014 \09 -08 -14 S 356th Street - Pac Hwy to Enchanted 30 % ;7atus.doc