FEDRAC PKT 09-23-2014
City Council
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRAC]
Tuesday – September 23 Federal Way City Hall
4:30 p.m. 2014 Hylebos Room
AGENDA
1. CALL TO ORDER:
2. PUBLIC COMMENT:
3. COMMITTEE BUSINESS:
Topic Title/Description Presenter Page*
Action
or Discussion
A. APPROVAL OF MINUTES/SUMMARY T. CROZIER 2 ACTION
9/23 Committee
B. RESOLUTION: SOLID WASTE AND RECYCLING 2015-2017 GRANT
APPROVALS & RESOLUTION
R. VAN
ORSOW
5 ACTION
10/07 Council Consent
C. TOYS R US BUILDING DEMOLITION PROJECT-FINAL PROJECT
ACCEPTANCE
K. MILLER 13 ACTION
10/07 Council Consent
D. TOWN SQUARE PARK CONSTRUCTION PROJECT-FINAL PROJECT
ACCEPTANCE
K. MILLER 15 ACTION
10/07 Council Consent
E. POLICE RADIO RECEPTION A. HWANG 17 DISCUSSION
F. FEDERAL WAY POLICE STAFFING / OVERTIME A. HWANG 21 DISCUSSION
G. SCORE REPORT A. ARIWOOLA 24 DISCUSSION
H. MONTHLY FINANCIAL REPORT: AUGUST 2014 A. ARIWOOLA 80 ACTION
10/07 Council Consent
I. VOUCHERS A. ARIWOOLA 96 ACTION
10/07 Council Consent
Note: Additional materials may also be distributed for review/action during the meeting
4. OTHER:
5. FUTURE AGENDA ITEMS:
6. NEXT MEETING: Tuesday – October 28, 2014 @ 4:30 PM
Committee Members: City Staff:
Dini Duclos, Chair Ade Ariwoola, Finance Director
Bob Celski Trudy Crozier, Finance Support
Martin Moore 253-835-2527
SUMMARY
1. CALL TO ORDER Committee Chair Dini Duclos called the meeting to order at 4:30 p.m.
Committee Members in Attendance: Chair Dini Duclos, Councilmembers Bob Celski and Martin Moore.
Elected Officials in Attendance: Deputy Mayor Jeanne Burbidge and Councilmember Lydia Assefa-
Dawson.
Staff Members in Attendance: Finance Director Ade Ariwoola; Interim City Attorney Amy Jo Pearsall;
Human Services Technician Denise Catalano; and Finance Support Trudy Crozier.
2. PUBLIC COMMENT: Diana Noble-Gulliford, a member of the Planning Commission, expressed
concern and offered suggestions regarding the Weyerhaeuser campus. Chair Duclos, asked Mr.
Ariwoola to find out what it might cost the city to do an economic development study.
Chair Duclos, introduced Laura Moser, from Waste Management.
3. COMMITTEE BUSINESS:
Topic Title/Description Council Placement
A. Approval of Minutes/Summary:
Councilmember Celski motioned to amend the minutes from July 22, 2014 to reflect
Councilmember Martin Moore excused from the FEDRAC meeting held on that date,
and approve amended July 22, 2014 minutes . Motion seconded and carried 3 – 0.
N/A Committee
Action Only
B. HUD Section 108 Loan Guarantee Program Funding Agreement
Ms. Catalano presented a brief history and overview of the above agreement. She
explained that this loan agreement authorizes the City to have the loan fund
agreement, and a loan closing due date of September 15, 2015.
Councilmembers inquired on the verbiage on page 7 regarding additional security,
and the expiration date, to which Mr. Ariwoola and Ms. Catalano responded.
Motion to approve as presented. Motion seconded and carried 3 – 0.
CONSENT
9/2/2014
C. Creation of Federal Way Economic Redevelopment Zone Resolution
Mr. Ariwoola discussed and explained the need for this Resolution. He further explained
how the Resolution will enhance the application process and assist in obtaining future
funding. He also discussed the map provided.
Councilmembers discussed and requested that this item be changed from the
Consent Agenda to the Business Agenda, with a brief presentation, by Mr. Ariwoola, to
the Council.
Ms. Noble-Gulliford inquired what the impact this Resolution will have on current
property owners and potential buyers
BUSINESS
9/2/2014
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, August 26, 2014
4:30 p.m.
Federal Way City Hall
Hylebos Conference Room
2
Discussion ensued among Councilmembers about Weyerhaeuser leaving and the
impact it could have on the City of Federal Way. Mr. Ariwoola stated that there will be
many new opportunities available to the City with the departure of Weyerhaeuser.
Motion to approve moving this agenda item from consent to the full Council Business
Agenda on September 2, 2014 for approval. Motion seconded and carried 3 – 0.
D. Budget Process Update
Mr. Ariwoola shared a brief overview of the budget process: revenue projection,
balanced budget, and identifying the true spending and the true revenue.
Councilmembers inquired, and discussed the budget process. Councilmembers
responded favorably to Mr. Ariwoola’s budget breakdown, simplification, and more
direct approach to the financial report.
N/A
Discussion
Only
E. Score Report
Mr. Ariwoola reported on and discussed the July SCORE report. He stated that SCORE
is doing very well.
Councilmembers inquired about SCORE’s 2015 funding. Discussion ensued regarding
the City’s payment to SCORE and the City’s ADP . Councilmembers expressed their
delight at the success of SCORE and how it is fulfilling its design.
Councilmember Celski inquired about the summary of positions, on page 34, to which
Ms. Pearsall responded that she would follow up with the Chief of Staff.
N/A
Discussion
Only
F. July 2014 Monthly Financial Report
Mr. Ariwoola presented, discussed, and highlighted the following areas:
• Page 104, the Property Tax, and Sales Tax are doing reasonably good.
• Page 109, Utility Tax, doing reasonably well.
• Page 110, Federal Way Community Center, doing better than
expected performance, doing reasonably well.
• Page 110, Traffic Safety Red Light Photo Enforcement revenues are
down.
• Page 121, Self-Insurance Fund, separating funds, doing well.
• Page 122, PACC 9.5 mil in fund as of the end of July.
• Page 122, Downtown Square Park funds were included in this report.
Councilmembers inquired about the Self-Insurance fund and possible reasons why that
fund is doing so well, to which Mr. Ariwoola responded to the building up of the fund as
recommended.
Councilmembers directed their attention to the Fund Activity Summary, pg. 123, and
recommended to add a column to include ‘fund minimum’, to which Mr. Ariwoola
agreed to add.
Motion to approve as presented and forward to the September 2, 2014 Council
Meeting for approval. Motion seconded and carried 3 – 0.
CONSENT
9/2/2014
G. Vouchers 58:09-1:10:00
Councilmembers inquired and discussed: energy efficiency improvements made to
the FWCC; sales tax revenue from on-line office supplies ordered, and new vehicle
purchases; fuel, and cost per gallon; and police overtime; to which Mr. Ariwoola
responded.
CONSENT
9/2/2014
3
Councilmembers discussed and recommended receiving the Voucher report in a
more identifiable format, such as, adding a code or page number, to which Mr.
Ariwoola agreed to include.
Councilmember Celski requested that Chief Brian Wilson update his presentation
‘Who’s Where in the Pipeline and Process’ and present it to the Committee.
Chair Duclos inquired as to the GFOA dues, to which Mr. Ariwoola responded.
Motion to approve the July 2014 Financial Report as presented and forward to the
September 2, 2014 Council Meeting for approval. Motion seconded and carried 3 – 0.
4. OTHER: Mr. Ariwoola stated that an additional report will be forthcoming from the State Auditor’s
Office. He discussed the current language used in the report, and clarified what incident the report
referred to. The report will be released soon, and Councilmembers will receive a copy.
5. FUTURE AGENDA ITEMS
6. NEXT MEETING: Tuesday, October 28, 2014 at 4:30 PM.
Chair Duclos adjourned the meeting at 5:41 p.m. Attest:
Trudy Crozier Finance Support COMMITTEE APPROVAL:
Councilmember Dini Duclos Committee Chair Councilmember Bob Celski Committee Member Councilmember Martin Moore Committee Member
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