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FEDRAC PKT 09-23-2014 City Council FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE [FEDRAC] Tuesday – September 23 Federal Way City Hall 4:30 p.m. 2014 Hylebos Room AGENDA 1. CALL TO ORDER: 2. PUBLIC COMMENT: 3. COMMITTEE BUSINESS: Topic Title/Description Presenter Page* Action or Discussion A. APPROVAL OF MINUTES/SUMMARY T. CROZIER 2 ACTION 9/23 Committee B. RESOLUTION: SOLID WASTE AND RECYCLING 2015-2017 GRANT APPROVALS & RESOLUTION R. VAN ORSOW 5 ACTION 10/07 Council Consent C. TOYS R US BUILDING DEMOLITION PROJECT-FINAL PROJECT ACCEPTANCE K. MILLER 13 ACTION 10/07 Council Consent D. TOWN SQUARE PARK CONSTRUCTION PROJECT-FINAL PROJECT ACCEPTANCE K. MILLER 15 ACTION 10/07 Council Consent E. POLICE RADIO RECEPTION A. HWANG 17 DISCUSSION F. FEDERAL WAY POLICE STAFFING / OVERTIME A. HWANG 21 DISCUSSION G. SCORE REPORT A. ARIWOOLA 24 DISCUSSION H. MONTHLY FINANCIAL REPORT: AUGUST 2014 A. ARIWOOLA 80 ACTION 10/07 Council Consent I. VOUCHERS A. ARIWOOLA 96 ACTION 10/07 Council Consent Note: Additional materials may also be distributed for review/action during the meeting 4. OTHER: 5. FUTURE AGENDA ITEMS: 6. NEXT MEETING: Tuesday – October 28, 2014 @ 4:30 PM Committee Members: City Staff: Dini Duclos, Chair Ade Ariwoola, Finance Director Bob Celski Trudy Crozier, Finance Support Martin Moore 253-835-2527 SUMMARY 1. CALL TO ORDER Committee Chair Dini Duclos called the meeting to order at 4:30 p.m. Committee Members in Attendance: Chair Dini Duclos, Councilmembers Bob Celski and Martin Moore. Elected Officials in Attendance: Deputy Mayor Jeanne Burbidge and Councilmember Lydia Assefa- Dawson. Staff Members in Attendance: Finance Director Ade Ariwoola; Interim City Attorney Amy Jo Pearsall; Human Services Technician Denise Catalano; and Finance Support Trudy Crozier. 2. PUBLIC COMMENT: Diana Noble-Gulliford, a member of the Planning Commission, expressed concern and offered suggestions regarding the Weyerhaeuser campus. Chair Duclos, asked Mr. Ariwoola to find out what it might cost the city to do an economic development study. Chair Duclos, introduced Laura Moser, from Waste Management. 3. COMMITTEE BUSINESS: Topic Title/Description Council Placement A. Approval of Minutes/Summary: Councilmember Celski motioned to amend the minutes from July 22, 2014 to reflect Councilmember Martin Moore excused from the FEDRAC meeting held on that date, and approve amended July 22, 2014 minutes . Motion seconded and carried 3 – 0. N/A Committee Action Only B. HUD Section 108 Loan Guarantee Program Funding Agreement Ms. Catalano presented a brief history and overview of the above agreement. She explained that this loan agreement authorizes the City to have the loan fund agreement, and a loan closing due date of September 15, 2015. Councilmembers inquired on the verbiage on page 7 regarding additional security, and the expiration date, to which Mr. Ariwoola and Ms. Catalano responded. Motion to approve as presented. Motion seconded and carried 3 – 0. CONSENT 9/2/2014 C. Creation of Federal Way Economic Redevelopment Zone Resolution Mr. Ariwoola discussed and explained the need for this Resolution. He further explained how the Resolution will enhance the application process and assist in obtaining future funding. He also discussed the map provided. Councilmembers discussed and requested that this item be changed from the Consent Agenda to the Business Agenda, with a brief presentation, by Mr. Ariwoola, to the Council. Ms. Noble-Gulliford inquired what the impact this Resolution will have on current property owners and potential buyers BUSINESS 9/2/2014 City Council Finance/Economic Development/Regional Affairs Committee Tuesday, August 26, 2014 4:30 p.m. Federal Way City Hall Hylebos Conference Room 2 Discussion ensued among Councilmembers about Weyerhaeuser leaving and the impact it could have on the City of Federal Way. Mr. Ariwoola stated that there will be many new opportunities available to the City with the departure of Weyerhaeuser. Motion to approve moving this agenda item from consent to the full Council Business Agenda on September 2, 2014 for approval. Motion seconded and carried 3 – 0. D. Budget Process Update Mr. Ariwoola shared a brief overview of the budget process: revenue projection, balanced budget, and identifying the true spending and the true revenue. Councilmembers inquired, and discussed the budget process. Councilmembers responded favorably to Mr. Ariwoola’s budget breakdown, simplification, and more direct approach to the financial report. N/A Discussion Only E. Score Report Mr. Ariwoola reported on and discussed the July SCORE report. He stated that SCORE is doing very well. Councilmembers inquired about SCORE’s 2015 funding. Discussion ensued regarding the City’s payment to SCORE and the City’s ADP . Councilmembers expressed their delight at the success of SCORE and how it is fulfilling its design. Councilmember Celski inquired about the summary of positions, on page 34, to which Ms. Pearsall responded that she would follow up with the Chief of Staff. N/A Discussion Only F. July 2014 Monthly Financial Report Mr. Ariwoola presented, discussed, and highlighted the following areas: • Page 104, the Property Tax, and Sales Tax are doing reasonably good. • Page 109, Utility Tax, doing reasonably well. • Page 110, Federal Way Community Center, doing better than expected performance, doing reasonably well. • Page 110, Traffic Safety Red Light Photo Enforcement revenues are down. • Page 121, Self-Insurance Fund, separating funds, doing well. • Page 122, PACC 9.5 mil in fund as of the end of July. • Page 122, Downtown Square Park funds were included in this report. Councilmembers inquired about the Self-Insurance fund and possible reasons why that fund is doing so well, to which Mr. Ariwoola responded to the building up of the fund as recommended. Councilmembers directed their attention to the Fund Activity Summary, pg. 123, and recommended to add a column to include ‘fund minimum’, to which Mr. Ariwoola agreed to add. Motion to approve as presented and forward to the September 2, 2014 Council Meeting for approval. Motion seconded and carried 3 – 0. CONSENT 9/2/2014 G. Vouchers 58:09-1:10:00 Councilmembers inquired and discussed: energy efficiency improvements made to the FWCC; sales tax revenue from on-line office supplies ordered, and new vehicle purchases; fuel, and cost per gallon; and police overtime; to which Mr. Ariwoola responded. CONSENT 9/2/2014 3 Councilmembers discussed and recommended receiving the Voucher report in a more identifiable format, such as, adding a code or page number, to which Mr. Ariwoola agreed to include. Councilmember Celski requested that Chief Brian Wilson update his presentation ‘Who’s Where in the Pipeline and Process’ and present it to the Committee. Chair Duclos inquired as to the GFOA dues, to which Mr. Ariwoola responded. Motion to approve the July 2014 Financial Report as presented and forward to the September 2, 2014 Council Meeting for approval. Motion seconded and carried 3 – 0. 4. OTHER: Mr. Ariwoola stated that an additional report will be forthcoming from the State Auditor’s Office. He discussed the current language used in the report, and clarified what incident the report referred to. The report will be released soon, and Councilmembers will receive a copy. 5. FUTURE AGENDA ITEMS 6. NEXT MEETING: Tuesday, October 28, 2014 at 4:30 PM. Chair Duclos adjourned the meeting at 5:41 p.m. Attest: Trudy Crozier Finance Support COMMITTEE APPROVAL: Councilmember Dini Duclos Committee Chair Councilmember Bob Celski Committee Member Councilmember Martin Moore Committee Member 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148