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Parks Comm MINS 09-04-2014g:\parks comm mtg notes\2014\agendas and minutes\090414 minutes.doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, September 4, 2014 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Koppang called the meeting to order at 6:30pm. Present: Chair Koppang, Vice Chair Mike Hoefel, David Wilson, P.K. Thumbi and Lynda Jenkins Excused: George Pfeiffer, David Berger and Laura Belvin Staff: Parks Director John Hutton, Deputy Parks Director Steve Ikerd, and Parks Administrative Assistant II Mary Jaenicke. PUBLIC FORUM None APPROVAL OF MINUTES Minutes from the August Parks and Recreation Commission regular meeting were approved as written. Motion by Hoefel to approve the minutes as written, Seconded by Wilson. Motion passes. COMMISSION BUSINESS None STAFF REPORTS TOWN SQUARE PARK Community Garden: Mr. Hutton reported that they were approached by Mike Stanley, head of the Community Gardens, regarding using the individual raised beds at Town Square Park. Several varieties of produce were planted. Approximately 500-700 lbs. of produce will be harvested, which will be donated to the local food banks, and senior housing units. Mural: Mr. Hutton reported that they are working with the Advancing Leadership youth program. There are approximately 134 different languages spoken in the Federal Way School District. The student artists have chosen to write the word “Welcome” in each of those languages. All five high schools are participating. Sherwin Williams Paint Company is donating the paint. A professional artist is donating his time to assist on the project. The painting will occur over two weekends. The art should be on the wall by the end of September or early October. Chair Koppang inquired about the shelters. Mr. Hutton answered that at the last City Council meeting, the Council had stated that they wanted to put a hold on purchasing anything else for the park until they knew the overall direction of the park. The firm that did the original design of the park , Nakano & Associates has been retained to give the city a Park Plan, and provide several options on park features including shelters, shade, trees, children’s play area, a water feature and restrooms. This will come back to the Parks Commission in the future. Parks and Recreation Commission, September 4, 2014 Page 2 g:\parks comm mtg notes\2014\agendas and minutes\090414 minutes.doc LAKOTA PARK UPDATE Chair Koppang reported that he and Mike Johnson have been trading emails for the last week, and have not been able to talk. The plan was for the group from Lakota to get the PTA involved and talk to the School Board. Mayor Ferrell has spoken to the Superintendent, but nothing has been finalized as their budget is still in process. They have not made a financial commitment. PANTHER LAKE UPDATE Mr. Ikerd reviewed the last correspondence that he has had with the consultants. The estimated cost of the project is $1,291,282, and the current balance in the project account is $862,356. The next step is to meet with Public Works and Huitt-Zoellers to review the plan. There may be some areas that can be changed to lower the cost. Vice-Chair Hoefel added that perhaps the project could be done in phases. RCO UPDATE Mr. Hutton reported that they ranked 40th out of 72 projects. The top 30 projects are guaranteed funding. Projects that were ranked from 31 -40 are very close to receiving funding. Mr. Hutton added that many of the projects that receive the grant funding are unable to use the money because they are not able to get the project fully funded, and the money is returned. BUDGET (WORK PLAN PRIORITIES) Lakota will be moved from 2017 to 2015. Vice-Chair Hoefel asked about the Trail Repair Program. Mr. Ikerd answered that we have the money for the project, but we don’t have the resources and staffing to get it scheduled. Chair Koppang requested that the Commission study the Park Plan budget and be prepared to discuss ideas for prioritization at the next Pa rks Commission meeting. OTHER BUSINESS Commissioner Jenkins stated that she enjoyed the concerts that were held at Steel Lake Park. Vice-Chair Hoefel asked if Ms. Sciacqua’s concern about the speeding signs in the BPA Trail had been addressed. Ikerd stated that staff went out to check on the signs and discovered that there were a few that were missing and they have been installed. NEXT MEETING/AGENDA ITEMS Items for the October 2, 2014 meeting are: Commission Business Budget (Work plan priorities) – Commission Business Adelaide Park Staff Reports Lakota Park Update Panther Lake Update Town Square Park Update ADJOURNMENT Motion by Hoefel, Second by Wilson to adjourn the meeting. Chair Koppang adjourned the meeting at 7:04 pm.