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Council MIN 10-07-2014 RegularCITY OF Federal Way CITY COUNCIL REGULAR MEETING MINUTES Council Chambers - City Hall October 7, 2014 — 7:00 p.m. www.cityoffederalway.com 1. CALL MEETING TO ORDER Mayor Ferrell called the regular meeting to order at 7:15 p.m. City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Bob Celski, Councilmember Martin Moore and Councilmember Dini Duclos. City staff in attendance: Chief of Staff Brian Wilson, City Attorney Amy Jo Pearsall and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Betty Taylor led the Flag Salute. 3. PRESENTATIONS a. Proclamation: Domestic Violence Awareness Month Councilmember Honda read and presented the Proclamation to Federal Way Domestic Violence Task Member Doug Baxter. Mr. Baxter thanked the Council for the Proclamation and introduced the other members of the Task Force including Councilmember Honda, Police Chief Hwang, Deputy Police Chief Sumpter, Cathy Williams, Janet Chance, Lana Mathews, and Dianne Zorro. The Task Force meets the last Friday of every month at City Hall. b. Proclamation: National Manufacturer's Day Deputy Mayor Burbidge read and presented the Proclamation to Balaji Srinivasan of Valmet and Becca Martin of the Federal Way Chamber. Mr. Srinivasan thanked the Council for recognizing their industry. c. City Inclusion Resolution (action anticipated) Parks Director John Hutton reported on the city's popular inclusion program and Special Olympics successes. He thanked the dedicated staff members who run and support these programs Sharon Boyle and Kevin Hutchinson. He introduced Judge David Larson who brought forward and introduced his friends from the Kiwanis Aktion Club, which he advises. He stated the group does important work and meet once a month at the Community Center. Mayor Ferrell thanked Judge Larson and Parks staff for all their work in the community. He also thanked Councilmember Moore for bringing this forward. Federal Way City Council Regular Minutes Page 1 of 6 October 7, 2014 COUNCILMEMBER MOORE MOVED APPROVAL OF THE PROPOSED RESOLUTION; COUNCILMEMBER MALONEY SECOND. Councilmember Moore spoke to the motion reiterating the importance of giving everyone in our community a sense of ownership through jobs and programs like Trillium; and encouraged the city and local companies to hire graduates of this program. Councilmembers thanked Councilmember Moore, Judge Larson and members of the Akion Club for bringing focus on Inclusion in our city. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Celski yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes d. Certificates of Re- Appointment to the Planning Commission Councilmember Celski read the Certificates of Re- Appointment for Hope Elder, Wayne Carlson, and Tom Medhurst to the Planning Commission. Hope Elder accepted her Certificate and thanked the Mayor and Council. e. Certificates of Re- Appointment and Appointment to the CDBG Loan Review Advisory Committee Councilmember Honda read the Certificate of Re- Appointment for Kevin Dunn who was unable to attend tonight's meeting. She also read and presented Ronald Chynoweth with his Certificate of Appointment to the CDBG Loan Review Advisory Committee. Mr. Chynoweth thanked the Mayor and Council. f. Certificate of Appointment to the Human Services Commission Councilmember Honda read and presented Joseph Gomez with a Certificate of Appointment for the Human Services Commission. Mr. Gomez thanked the Mayor and Council. g. Town Square Park Public Input and Process /Timeline Parks Director John Hutton gave a brief update to Council on the Town Square Park and the survey which is available through the city's website (www.citvoffederalway.com). He was pleased to report there have been 421 responses in the first 5 days of the survey being available; which is a tremendous response. He reminded of the Open House scheduled prior to the next regular Council meeting where the Consultants will be available to answer questions and gather public input on what amenities, if any, citizens would like to see added. In response to Council discussion, Mayor Ferrell stated Nakano Associates are currently working on two scenarios with the fundamentals being flexible regarding the use of the entire 4 acres, or a smaller 2 acre footprint. He stated the city is mailing out 35,000 a newsletters to every household in the city, which in part, discusses the survey and the Town Square Park. h. Mayor's Emerging Issues and Report Mayor Ferrell pointed out the new artwork now hanging in the Council Chambers which was recovered from inside the walls of the historic Brooklake Community Center. He asked Dick Castor of the Federal Way Historical Society to come forward and give additional information on the history of the painting and its artist. The Mayor reported on the previous Neighborhood Connection meeting which was well attended and reminded citizens of the next Meeting which will be held at Wildwood Elementary School on October 23rd at 6pm. He asked Parks Director John Hutton to update Council and citizens on the Veterans Day Celebration on November 11tH Federal Way City Council Regular Minutes Page 2 of 6 October 7, 2014 Parks Director Hutton was pleased to report on the planning of this event which will be held in the Sears Parking Lot adjacent to 320th Street. The event will culminate with the raising of the new American Flag on a 60 -foot flag pole installed in the median of 320th Street (which will be ceremonially renamed to "Veterans Way "). There are plans for military vehicles, color guards and a high school band. Councilmember Honda also noted the Kiwanis and the Historical Society are hosting a Veterans Day program. Diana Noble - Gulliford, President -Elect of the Historical Society confirmed a Veterans Observance — Honoring the Past and Present Veterans at Todd Beamer High School beginning at 1 pm. She thanked the Mayor and Council for this wonderful visual spectacle honoring our veterans. Mayor Ferrell asked Councilmember Honda give a brief update on the Arts Alive Event. Councilmember Honda noted the art hanging in the hallway outside Council Chambers is part of the Arts Alive program. Prior to the next Council meeting on October 21St there will be a reception for all the artists and they will be announcing the Jurors Choice and Commissions Choice winners. She encouraged citizens to come and vote on the People's Choice award which will be given later this year. The Mayor announced Performance and Conference Center Project Director Ken Miller, a 24 year employee has announced he has taken a job with Lakehaven Utility District. He thanked Mr. Miller for the many years he has given the city in various capacities including Deputy Public Works Director, Interim Parks Director and the PACC Project Director. Councilmembers each shared personal stories and thanked Mr. Miller for his impact on the city over the last 24 years. Mr. Miller thanked the Mayor, Deputy Mayor, Council and staff, and stated he would miss everyone. 4. CITIZEN COMMENT Mark Koppang, Chair of the Parks Commission spoke in support of Town Square Park and feels having the 4 acre park in the downtown is of great value to the city. He would like to see it left open and accessible as an oasis in the midst of development. Betty Taylor, stated she feels the PACC is not large enough for the Federal Way Community. She would like to see the project larger to accommodate a larger crowd. Jennie Hills, spoke to suggest the city look into starting a program where grocery stores donate groceries to people with disabilities or give out vouchers. She stated as a person who has been unemployed for the last 12 years she feels this would help her family. Tracy Hills, stated he believes the city should keep the downtown park at the current 4 acres and apologized for his overstatement at a previous Council meeting regarding the charge of meeting room at the community center. Karen Russell, Manager of the Federal Way and Auburn Public Health Clinics spoke to thank the Mayor and Council for their support to keep the clinic open. She looks forward to ongoing commitment to find a long term solution for both clinics. Mayor Ferrell was pleased to note with the city's funding of the $221,000 of the Federal Way clinic remaining open for two years. The Mayor also spoke to the recent "Mayor's Day of Concern" where local grocery stores participated along with the Mayor, Councilmembers, staff, and volunteers greeted shoppers and accepted food and monetary donations for the food bank. Federal Way City Council Regular Minutes Page 3 of 6 October 7, 2014 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: September 16, 2014 Regular and Special Meeting b. Vouchers c. Monthly Financial Report — August 2014 d. Resolution: Solid Waste and Recycling 2015 -2017 Grant Approval e. Toys R Us Building Demolition Project — Final Project Acceptance f. Town Square Park Construction Project — Final Project Acceptance DEPUTY MAYOR BURBIDGE MOVED APPROVAL OF CONSENT AGENDA ITEMS A -F AS PRESENTED; COUNCILMEMBER CELSKI SECOND. The motion passed unanimous as follows: Deputy Mayor Burbidge yes Councilmember Celski yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 6. COUNCIL BUSINESS a. Mayor's Presentation of Biennial Budget to Council Mayor Ferrell delivered a brief overview of his proposed 2015 -2016 Biennial Budget. He proposes a structurally balanced budget with ongoing operations now funded by ongoing revenues and a new reserve fund policy. His vision with the budget is to create safe neighborhoods and vibrant business centers; support cultural diversity and maintain attractive parks for residents and their families. Included in the budget highlights are construction of the performing arts and conference center (PACC) opening in 2016; and enhance and operate the popular Town Square Park, Federal Way's first downtown park. He stated he feels his budget improves transparency and clarity with a conservative approach. Councilmembers thanked Mayor Ferrell for the presentation and encouraged citizens to become involved in the process and to give input on the budget and upcoming meetings. b. Confirmation of City Attorney DEPUTY MAYOR BURBIDGE MOVED TO CONFIRM THE APPOINTMENT OF AMY JO PEARSALL AS OUR CITY ATTORNEY; COUNCILMEMBER MOORE SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Celski yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes c. Confirmation of City Clerk DEPUTY MAYOR BURBIDGE MOVED TO CONFIRM THE APPOINTMENT OF STEPHANIE Federal Way City Council Regular Minutes Page 4 of 6 October 7, 2014 COURTNEY AS OUR CITY CLERK; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Celski yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes d. Diversity Commission Appointment COUNCILMEMBER HONDA MOVED TO APPOINT CHRISTINE LOMBARD AS A VOTING MEMBER OF THE DIVERSITY COMMISSION TO FILL THE REMAINER OF AN UNEXPIRED TERM THROUGH MAY 31, 2016; COUNCILMEMBER MALONEY SECOND. The motion passed unanimously as follows: Deputy Mayor Burbidge yes Councilmember Celski yes Councilmember Assefa- Dawson yes Councilmember Moore yes Councilmember Maloney yes Councilmember Duclos yes Councilmember Honda yes 7. COUNCIL REPORTS Councilmember Duclos reported on a constituent suggestion to locate an artificial ice rink downtown. She reported on her participation in the Mayor's Day of Concern at the 21St Ave Safeway, she thought the event was well done. She updated everyone on the exciting items coming through the Regional Policy Committee through the end of the year including the status of the Interlocal agreement with the county and the Waste Management contract. The Mayor thanked Councilmembers who volunteered collecting food during the Mayor's Day of Concern, and stated in total they collected 1,465lbs of non - perishable food; $260.58 and 10 gift cards. Councilmember Moore attended the grand opening of Dick's Sporting Goods and reported on viewing a film regarding campaign finance reform. He attended a recent Chamber Luncheon and candidate debate. He attended the 22nd Annual WA Conservation Voters "Breakfast of Champions" in Seattle where energy conservation and environmental awareness were discussed. He thanked the Mayor and fellow Councilmembers for the vote early tonight supporting the Inclusion Resolution, which is important to him and many members of the community. Councilmember Celski reminded of the 1St Annual MSC Helps Luncheon next Wednesday October 15th at 11:30am at Emerald Downs. This fundraiser supports the Multi- Service Center; he stated online donations can also be made to mschelps.org. He also attended the Mayor's Day of Concern and had a great day, collecting food and connecting with the citizens. He attended the Advancing Leadership Spaghetti Feed at the Federal Way Community Center; he thanked Chief Hwang for his participation in this event. He was pleases Janice Siebenaler was deservingly honored for her many contributions to our community. Mayor Ferrell thanked Jeri -Lynn Clark, Executive Assistant in the Mayor's Office for coordinating the Mayor's Day of Concern. Councilmember Honda thanked the Federal Way Domestic Violence Task Force members who were able to attend and accept the Proclamation tonight. She reported she will be attending a Domestic Federal Way City Council Regular Minutes Page 5 of 6 October 7, 2014 Violence Awareness Event at St. Vincent de Paul Social Hall which will discuss the wide impact of domestic violence. She also thanked Mayor Ferrell for allowing the silhouettes in City Hall, she feels they give a very strong message. She thanked the Historical Society for the research on the historical Brooklake Painting now hanging in Chambers. She encouraged everyone to come and support the fundraiser at the Community Center on Friday, October 24th from 6 -9pm for the Inclusion program scholarships. He reported her husband is coordinating the final tours of the original Federal Way High School building; and the next meeting of the Parks, Recreation, Human Services, Public Safety meeting will be October 14tH Councilmember Maloney stated she has been out of town with family and has no official report this evening. Councilmember Assefa- Dawson also noted she has been out of town and is looking forward to getting into the budget document. Deputy Mayor Burbidge reported on the historical society's display at their office at Steel Lake regarding the telegraph. She thanked the community for being so generous with fundraisers for all the important programs. She encouraged people to attend the Community Caregiving Network's Souper Supper which will raise funds for their programs including emergency services and community dinners. She highlighted Saturday, November 1 st at Twin Lake Golf and County Club titled "Shindig" which will be a PACC fundraiser; this program includes many talents artists. 8. ADJOURNMENT There being nothing further on the agenda; Mayor Ferrell adjourned the regular meeting at 9:32pm. i Kwpiie . Courtney, Approved by Council: 10/21/2014 Federal Way City Council Regular Minutes Page 6 of 6 October 7, 2014