FEDRAC Mins 09-23-2014CI1Y OF
Federal Way
City Council
ional Affairs Committee
SUMMARY MINUTES
1. Call to Order: Committee Chair Dini Duclos called the meeting to order at 4:30 p.m.
Committee Members in Attendance: Chair Dini Duclos, Committee Members Bob Celski and Martin
Moore
Elected Officials in Attendance: Councilmember Susan Honda
Staff Members in Attendance: Finance Director Ade Ariwoola; Assistant City Attorney Ryan Call;
PACC Project Director, Ken Miller; Solid Waste & Recycling Coordinator Rob Van Orsow; Recycling
Project Manager Jeanette Brizendine; Chief of Police Andy J Hwang; Finance Support Trudy Crozier
2. Public Comment: None
3. COMMITTEE BUSINESS:
Council
Topic Title /Description
Placement
A. Approval of Minutes /Summary:
N/A
August 26, 2014 minutes, page 3, under Vouchers should be, Chief Hwang not Chief
Committee
Action only
Wilson.
Motion to approve the minutes as amended. Motion seconded and carried 3 - 0.
B. RESOLUTION: Solid Waste and Recycling 2015 -2017 Grant Approvals & Resolution
ACTION
Mr. Van Orsow presented his report and outlined the Grant Funding projects in the Solid
1017 Council
Waste and Recycling Division. He explained the resolution process and reported there
Consent
are basically three different grants, with a total funding allotted of $344,000. He stated
the reason for bringing this item before the Council was to authorize the acceptance of
grant funds, entering into agreements with grant funding sources, and implementing
projects that support Solid Waste and Recycling Division objectives such as; recycling
events, outreach programs, composting, etc.
Motion to approve as presented and forward to the Oct 7, 2014 Council Meeting for
approval. Motion seconded and carried 3 - 0.
C. Toys R Us Building Demolition Project -Final Project Acceptance
ACTION
Mr. Miller presented and explained this final paperwork is how the retainage is released.
1017 Council
Consent
A project completion letter is required to be sent to Labor & Industries and Department
of Revenue who send us a release. He stated that the final construction contract amount
was below the approved budget.
Motion to approve as presented and forward to the Oct 7, 2014 Council Meeting for
approval. Motion seconded and carried 3 - 0.
D. Town Square Park Construction Project -Final Project Acceptance
ACTION
Mr. Miller presented his report. He stated that the final construction contract amount was
1017 Council
Consent
below the approved budget.
Councilmembers inquired about the completion, cost, and bidding process, to which Mr.
Miller responded.
Motion to approve as presented and forward to the Oct 7, 2014 Council Meeting for
approval. Motion seconded and carried 3 - 0.
FEDRAC SUMMARY
Sep 23, 2014, Page 2 of 2
E. Police Radio Reception 957
N/A
Discussion
Chief Hwang presented his report. He displayed a 7 watt portable radio and identified
Only
that vehicle radios are 40 watts. The issues have been with the portable radio. He
explained possible reasons why radio reception isn't always optimal. He stated the police
department has proactively and aggressively tried to resolve the reception issues short of
replacing the whole system. Short -term plan, officers receive additional training on what
to do when the radio fails. Long -term solution would be a new system. There is no quick
fix to boost the signal.
Councilmembers asked several questions to which Chief Hwang and Mr. Call responded.
F. Federal Way Police Staffing /Overtime
N/A
Discussion
Chief Hwang explained the Police Department's staffing procedures and possible
only
reasons for overtime. He mentioned the number of officers in training and how long it
takes to get out on the street.
Councilmembers asked several questions to which, Chief Hwang responded.
G. Score Report
N/A
Discussion
Mr. Ariwoola reviewed the report and found SCORE to be doing really well.
Only
Councilmembers inquired to the increasing Average Daily Population (ADP), to which Mr.
Ariwoola and Mr. Call responded. Committee Chair Duclos asserted the whole purpose
of SCORE was to reduce jail costs. Councilmembers expressed concern about the rising
ADP and to identify possible solutions to this issue.
After a brief discussion, Councilmembers requested more information regarding types of
crimes people are being booked for; to which Mr. Ariwoola indicated statistical
information is available.
H. Monthly Financial Report: August 2014
ACTION
Mr. Ariwoola reviewed highlights from the financial report.
1017 Council
Consent
Councilmembers identified and inquired about several items, to which Mr. Ariwoola
responded.
Councilmember Celski asked if it was possible to identify separately the amount
contributed by the employee and the amount contributed by the City in the Health
Insurance Premium revenue line item. Mr. Ariwoola agreed to look into it.
Motion to approve as presented and forward to the Oct 7, 2014 Council Meeting for
approval. Motion seconded and carried 3 - 0.
Vouchers ACTION
Mr. Ariwoola presented the vouchers for the review of the Committee. 1017 Council
Consent
Motion to approve as presented and forward to the Oct 7, 2014 Council Meeting for
approval. Motion seconded and carried 3 - 0.
4. Other: Committee members thanked Mr. Ariwoola for the addition of the Required Fund Balance column,
located on page 95.
5. Future Agenda Items:
6. Next Meeting: Tuesday, October 28, 2014 @ 4:30 pm.
Chair Duclos adjourned the meeting at 6:00 p.m.
Attest
J Trudy Crozier
Finance Support
COMMITTEE APPROVAL:
Councilmember Dini Duclos Councilmember Bob Celski
Committee Chair Committee Member
Councilmember Martin Moore
Committee Member