Council MIN 10-15-2014 Special, *CITY OF
Federal Way
CITY COUNCIL
SPECIAL MEETING MINUTES
Council Chambers - City Hall
October 15, 2014 — 6:00 p.m.
www. cityoffederalway. com
CALL MEETING TO ORDER
Mayor Ferrell called the Special Meeting to order at the hour of 6:07 pm
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia
Assefa- Dawson, Councilmember Kelly Maloney, Councilmember Susan Honda, Councilmember Bob
Celski, Councilmember Martin Moore and Councilmember Dini Duclos.
City staff in attendance: Chief of Staff Brian Wilson, City Attorney Amy Jo Pearsall and City Clerk
Stephanie Courtney.
2. PLEDGE OF ALLEGIANCE
Lynda Jenkins led the flag salute.
3. 2015 -2016 BIENNIAL BUDGET
Mayor Ferrell reviewed the budget calendar and highlighted upcoming meetings; Public Hearings;
and the projected dates of Enactment Ordinance and Property Tax Levy.
a. Budget Overview
Finance Director Ade' Ariwoola brought forward a PowerPoint presentation where he addressed many
questions he believes the Council might have regarding the Mayor's Budget Proposal for the
2015/2016 Biennium Budget. He included answers regarding how is the city doing as a whole, the
differences between the 2014 and 2015 budget, and why the total revenue for 2015 is less than 2014.
He further explained setting up new accounts to track Red Light Photo Enforcement and Proposition 1
revenue and expenses. He reviewed the major project funding in 2015/2016 including the PACC; and
the Community Center out performing which equates to less support from the Utility Tax Revenue. He
also reiterated the Mayor's presentation regarding no new taxes, a structurally balanced budget,
funding a 1.5% COLA and Union Agreements and multiple other new projects.
b. Department Presentations:
Finance Department
Finance Director Ade' Ariwoola reviewed the Organizational Chart for the Finance Department and
noted some of the key accomplishments for his department including unqualified opinion audit since
1994 and receiving awards for both Excellence in Financial Reporting and Distinguished Budget
Presentation since incorporation. Included in the Finance Department Budget is:
• converting one -time temporary funding to 1.0 FTE;
• Elimination of Professional Service Funding for Executive Search
• Internal Services Charges accounted for in Non - Departmental
Mayor Ferrell and Councilmembers thanked Mr. Ariwoola for the presentation and for his thoughtful
approach to this year's budget.
At 7:10pm, Mayor Ferrell recessed the Special Meeting for approximately 10 minutes. Council
returned to Chambers at 7:21 pm.
Public Works Department
Public Works Director Marwan Salloum reviewed the Public Works Department Organizational Chart;
and highlighted some of the accomplishments in his department. Key accomplishments in the Street
Fund include: Grants awarded totaling $12.2 million for various transportation projects, safe routes to
schools projects, 2013 and 2014 Asphalt Overlay Programs, and school zone enhancement
programs. He reported the following Program Changes for Street Fund in this budget include:
• Street System Project Manager
• Development Services Manager (50% split — Street/SWM)
• Flower Baskets in City Center
• New Traffic Inventory O &M
• Traffic Maintenance Contract Increases
• Street Tree Replacement
• One -Time Funding: Snow and Ice Salt Brine Production and Storage Facilities
Mr. Salloum also reported on Program Changes for Fleet & Equipment Fund (Non - Police) where
multiple Vehicle and Equipment Replacements for aging inventory will be fully funded by reserves and
proceeds from sale.
He also reported on the Solid Waste and Recycling Divisions Key Accomplishments and highlighted
new program additions:
• Litter Control Service Cost Increase
•
Onetime funding of Procurement Process Consulting Services (for upcoming service
contract review)
Public Works Director Salloum reported on the Surface Water Management Division, noting key
accomplishments and proposed Program Changes for this division of Public Works includes:
• Development Services Manager (50% split Street/SWM)
• New Position SWM Maintenance Worker
• New Position SWM Inspector /Technician
• Temporary Help Hourly Rate Increases
• Inspector Vehicle Reserve and O &M Fund
• One Time Funding: New Inspector Vehicle and Office Area
• Once Time Funding: New Development Service Manager Office Area
In concluding his department presentation, Mr. Salloum reviewed Capital Projects for Transportation
and Surface Water management; including Capital Expenses and available funding sources.
Councilmembers thanked Public Works Director Salloum and asked clarifying questions regarding
surplus vehicles and equipment, and the consulting budget for the waste management contract which
expires in 2017. Mr. Salloum said the surplus money will go back into the same account to cover the
purchase.
Councilmembers thanked his staff for the work they have done in applying for and receiving monies in
federal government grants to improve safety of our roads.
iii. Parks Department
Parks Director John Hutton reviewed the organizational chart for the Parks Department and reviewed
key accomplishments for Community Recreation; Special Events; Senior Services; General
Recreation; the Federal Way Community Center; Park Operations; and Dumas Bay Centre. He
highlighted many, including:
• Special Events — Touch a Truck event brought a variety of city and local businesses
together to show off their trucks, estimated attendance was 1,200.
• Senior Services- have served several hundred through our unique overnight and day
travel programs.
• Recreation, Inc — Inclusion efforts have reached new levels throughout our community
and programs have recently become sponsored by the Kiwanis.
• General Recreation- Red, White and Blues Festival has grown to over 20,000
attendees with a great collaboration from other city departments.
• Federal Way Community Center /Fitness — Group Exercise Class visits have grown to
45,000 visits in 2013 and expected higher for 2014.
• Aquatics Program — more than 2,000 students have benefited from the Learn to Swim
Program at the Community Center
• Park Operations- Parks and Facility division maintains and performs repairs to over
250,000 sq. ft. of facilities including City Hall.
• Dumas Bay Centre- continues to secure a large amount of return retreats and
meetings by providing excellent customer service, food service and meeting the
client's needs.
Mr. Hutton also highlighted the changes that are being proposed in this biennial budget and overall
was enthusiastic about the state of the department and its future. Councilmembers thanked Mr.
Hutton for his presentation and asked clarifying questions regarding Lakota Park and upgrades to
Dumas Bay Centre.
4. CITIZEN COMMENT
No citizen comment received.
5. ADJOURNMENT
There being nothing further on the agenda; Mayor Ferrell adjourned the special meeting at 7:21
pm.
Attest:
I Wit
St p ie D. Courtney, CIVIC
City Clerk
Approved by Council: ��'��