Loading...
AG 14-172 RETURN TO: EXT: �r CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: POLICE DEPARTMENT L 1116 !' 2. ORIGINATING STAFF PERSON: LYNETTE ALLEN EXT: 6701 3. D •4.4! ASAP L 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#): ❑ IN'1'ERLOCAL x OTHER AGREEMENT 5. PROJECT NAME: MOU WITH WASHINGTON TRAFFIC SAFETY COMMISSION(WTSC)FOR IMPAIRED DRIVING,SEAT BELT AND DISTRACTED DRIVING FUNDING. 6. NAME OF CONTRACTOR: WTSC ADDRESS: TELEPHONE E-MAIL: FAX: SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DALE: OCTOBER 1,2014 COMPLETION DALE: SEPTEMBER 30,2015 9. TOTAL $21,900 (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE:❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: . IS SALES TAX OWED ❑YES ❑NO IF YES,$ PAID BY:❑CONTRACTOR❑CITY ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR 9�arrt! ❑ RISK MANAGEMENT (IF APPLICABLE) t 'LAW 1 C. oihs j 14 11: COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE,LICENSES,EXHIBITS INITIAL/DATE SIGNED ❑ LAW DEPARTMENT A ❑ SIGNATORY(MAYOR OR DIRECTOR) /,�,�/�14 I ' - I4-11� ,i ❑ CITY CLERK /' 1) 231 ""�•" ❑ SIGNED COPY RETURNED DATE SENT: r t? �i4— ► " " d ��—�� 1 1 ( I COMMENTS: /l rc eoAioi Corr#+,d3 Vlwtcl -1.� h{ -f"e11 t bl Lynette Allen From: Lynette Allen Sent: " Wednesday,July 29, 2015 1:02 PM To: Stephanie Courtney Subject: FW:AG 14-172 ����J Stephanie, Sorry, I just noticed that I have not received the signed Amendment#3 back yet so I will wait until I get that before send everything up to you. Thanks Lynette From: Lynette Allen Sent: Wednesday, July 29, 2015 12:47 PM To: Stephanie Courtney Subject: AG 14-172 Stephanie, I just left you a voice mail on this and decided it was easier to type this up then write a note to attach to the routing slip. On a WTSC MOU: • The original MOU went through Council and you assigned AG#14-172 • Amendment#1 went through as Information Only since it was just updated wording—it was never sent to the Clerk's Office. • Amendment#2 did not affect FWPD so WTSC did not send to us. • Amendment#3 went through Council • I'm sending the original routing slip up with Amendment#1 and Amendment#3 so you can assign them to the AG #. Please return a copy to me once#1&#3 are attached to the AG#. If you have any questions, please let me know. �' Thank You P Lynette Allen, Executive Assistant Office of the Chief Federal Way Police Department (253)835-6701 Iynette.allen@cityoffederalway.com 1 AMENDMENT #3 TO THE October 1, 2014 - September 30, 2015 MEMORANDUM OF UNDERSTANDING BETWEEN WASHINGTON TRAFFIC SAFETY COMMISSION AND FEDERAL WAY POLICE DEPARTMENT The above-referenced Memorandum of Understanding (MOU) between the Wasi-iir,gton Traffic Safety Commission (WTSC) and Federal Way Police Department (AGENCY) is hereby amended as follows: AMOUNTS Motorcycle Safety Funding: $4000.00 CFDA# 20.600 IT IS, THEREFORE, MUTUALLY AGREED THAT: 1. GOAL: To reduce traffic related deaths and serious injuries resulting from motorcycle crashes through HVE patrols. 2. SCOPE OF WORK: Motorcycle Safety Enforcement: Agency will engage in multijurisdictional HVE patrols for all or part of the following: Motorcycle Safety Patrols; July 31, 2015 — August 16, 2015 These motorcycle safety patrols shall be deployed at locations where the data indicates that the most traffic safety benefit can be realized as determined by the local Traffic Safety Task Force. Patrols should focus on the illegal and unsafe driving actions of motorcycles. Patrols should also focus on the illegal and unsafe driving actions of all other motor vehicles when relating to motorcycles. This includes failure to yield to a motorcycle, following too closely to a motorcycle, etc. Whenever possible, please include motorcycle officers in these patrols. This is requested, but not required. Neot Dates of local patrols will be reported to the WTSC on a quarterly basis by the county Target Zero Task Force Representative. Only work done on Task Force/TZM pre-approved dates will be considered for reimbursement. Law enforcement officers will complete the Emphasis Patrol Activity Logs and forward to the Traffic Safety Task Force representative within 48 hours of the completion of the motorcycle safety patrols. All other terms and conditions of this MOU remain in full force and effect. below, who warrant that they have THIS AMENDMENT is executed by the persons signing b Y This amendment is effective June 3, 2015. the authority to execute this Amendment. T s , Y FEDERAL WAY POLICE DEPARTMENT WASHINGTON TRAFFIC SAFETY OMMISSION 4,4 xxoc--, 4011., (Signature) (Signature) r4L + / 4h4 IG ?///2/� (Printed Name) (Printed Name) 6/-24/A-- 77/3/R9 (date) (date Agency address where fully executed copy of this document will be mailed: 333 a 5 srn. S t v S_ P I T E i E v Street Fr■ j (c , wth*f LAD 53 9 8633 eA e J ( lc City, State Zip Attn: OR email: c)&4e...ct c rG..lw - ..•,,. Please return this signed Amendment (No later than July 29, 2015) to your Target Zero Manager: John Pagel Kent Police Dept. 220 4th Avenue South Kent, WA 98032 TZM Approved (253) 856-5884 Date 6, _1 S jpagel@kentwa.gov, Initials t EV llama FEI VEc AMENDMENT #1 Traffic Safety TO THE October 1, 2014 - September 30, 2015 MEMORANDUM OF UNDERSTANDING BETWEEN WASHINGTON TRAFFIC SAFETY COMMISSION AND FEDERAL WAY POLICE DEPARTMENT The above-referenced Memorandum of Understanding (MOU) between the Washington Traffic Safety Commission (WTSC) and FEDERAL WAY POLICE DEPARTMENT (AGENCY) is hereby amended as follows: BUY AMERICA ACT The AGENCY will comply with the provisions of the Buy America Act (49 U.S.C. 5323(j)), which contains the following requirements: Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non-domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. DEBARMENT AND SUSPENSION Instructions for Lower Tier Certification 1. By signing and submitting this proposal, the AGENCY (hereinafter in this section referred to as "prospective lower tier participant") is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. hvLpc 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, P erson. primary covered transaction, principal, proposal, and excluded, as used in this clause, have the meanings set out in the Definition voluntarily 9 2 . You may contact the person to whom this and Coverage sections of 49 CFR Part 9 y p 9 proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant ant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is 9 p P normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. FEDERAL LOBBYING The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. NONDISCRIMINATION The AGENCY will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a)Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352), which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b)Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities Act of 1990 (Pub. L. 101-336), as amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d)the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e)the Civil Rights Restoration Act of 1987 (Pub. L.100-259), which requires Federal-aid recipients and all subrecipients to prevent discrimination and ensure nondiscrimination in all of their programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (g)the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (Pub. L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h)Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C. 290dd-3 and 290ee-3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating to nondiscrimination in the sale, rental or financing of housing; (j) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (k)the requirements of any other nondiscrimination statute(s) which may apply to the application. In the event the AGENCY is in non-compliance or refuses to comply with any nondiscrimination law, regulation, or policy, this MOU may be rescinded, canceled or terminated in whole or in part, and the AGENCY may be declared ineligible for further contracts with the WTSC. The AGENCY shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth herein. POLITICAL ACTIVITY (HATCH ACT). The AGENCY will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. STATE LOBBYING None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. All other terms and conditions of this MOU remain in full force and effect. THIS AMENDMENT is executed by the persons signing below, who warrant that they have the authority to execute this Amendment. This amendment is effective November 12, 2014. FEDERAL WAY POLICE DEPARTMENT WASHINGTON TRAFFIC SAFETY COMMISSION (Signature) (Signature) A vo y Awe. (Printed Name) (Printed Name) 2-/c-A //043(5 — (date) (date) Agency address where fully executed copy of this document will be mailed: 33 302 5 8 t\., £ o t.,v Street t• ,4.0 C.4..A two t, 1.434.54 °I8/00-3 S} M. LneA} e- •,� L I e v City, State Zip Attn: OR email: ck, ,,_ • - Please return this signed Amendment (No later than January 9, 2015) to your Target Zero Manager: John Pagel Kent Police Department 220 4th Avenue South Kent, WA 98032 p fi TZM oV ed P Date )23)- nitials I RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: POLICE DEPARTMENT 2. ORIGINATING STAFF PERSON: LYNETTE ALLEN EXT: 6701 3. DATE REQ. BY: ASAP- 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/ CDBG • REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) • ORDINANCE ❑ RESOLUTION • CONTRACT AMENDMENT(AG #): ❑ INTERLOCAL x OTHER AGREEMENT 5. PROJECT NAME: MOU WITH WASHINGTON TRAFFIC SAFETY COMMISSION (WTSC) FOR IMPAIRED DRIVING, SEAT BELT AND DISTRACTED DRIVING FUNDING. 6. NAME OF CONTRACTOR: WTSC ADDRESS: E -MAIL: SIGNATURE NAME: TELEPHONE _ FAX: TITLE 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS 8. TERM: COMMENCEMENT DATE: OCTOBER 1, 2014 COMPLETION DATE: SEPTEMBER 30, 2015 9. TOTAL $21,900 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT /CONTRACT REVIEW • PROJECT MANAGER • DIRECTOR • RISK MANAGEMENT (IF APPLICABLE) T- LAW INITIAL/ DATE REVIEWED INITIAL /DATE APPROVED 9�z -i*0 yv c ��s�Iq 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING • SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: • ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ LAW DEPARTMENT ❑ SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED INITIAL/ DATE SIGNED - AG# DATE SENT: COMMENTS: YY o(%ck %on4k(43 "d -N h< -�»ll i ✓1 RECr- STATg O i I &aF, (_ c b 4 v s W Traffic Safely VF! IAB9 pY MEMORANDUM OF UNDERSTANDING WASHINGTON TRAFFIC SAFETY COMMISSION THIS AGREEMENT, pursuant to Chapter 39.34 RCW, is made and entered into by and between the Federal Way Police Department (Agency) and the Washington Traffic Safety Commission (WTSC). IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement agencies to conduct multijurisdictional, high visibility enforcement (HVE), traffic safety emphasis patrols (as outlined in Addendum A), and Target Zero Team patrols in support of Target Zero priorities. The Target Zero Manager and Law Enforcement Liaison assigned to your county shall coordinate the Scope of Work as outlined below: TERM: October 1, 2014 - September 30, 2015 AMOUNTS Impaired Driving Funding: $_17,500.00 CFDA# 20.600 Seat Belt Funding: $_1,400.00 CFDA # 20.616 and 20.600 Distracted Driving Funding: $_3,000.00 CFDA #20.600 These funds shall not be commingled and are only to be utilized for the specific emphasis area. SWV 0015957 -00 (Agency) Statewide Vendor Number IT IS, THEREFORE, MUTUALLY AGREED THAT: 1. GOAL: To reduce traffic related deaths and serious injuries through aggressive impaired driving, occupant protection, and distracted driving multijurisdictional HVE patrols. 2. SCOPE OF WORK: Impaired Driving: Agency will engage in multijurisdictional HVE patrols for both campaigns, as part of the national effort, for some or all of the following dates: Updated: September 15, 2014 Page 1 of 10 Holiday DUI Patrols; November 26, 2014 — January 1, 2015 Drive Sober or Get Pulled Over Labor Day DUI Crackdown; August 21 — September 7, 2015. These DUI and Target Zero Team patrols shall be deployed at locations where the data indicates that the most traffic safety benefit can be realized as determined by the local Traffic Safety Task Force. Officers may also work on the Home Safe Bar program with approval of the county Target Zero Manager or the law enforcement liaison to the task force. Funding may also be used for Party Intervention Patrols, with approval from the Washington Traffic Safety Commission. Funds permitting, the local Task Force may coordinate additional HVE DUI patrols. Dates of local patrols will be reported to the WTSC on a quarterly basis by the county Target Zero Manager. Only work done on Task Force/TZM pre- approved dates will be considered for reimbursement. Law enforcement officers will complete the Emphasis Patrol Activity Logs and forward to their Target Zero Manager within 48 hours of the completion of the DUI patrols. Seat Belts: Agency will engage in multijurisdictional HVE seat belt- focused patrols on some or all of the following dates as part of the national effort: Click it or Ticket - May 11 — May 25, 2015 These patrols shall be deployed at locations where the data indicates that the most traffic safety benefit can be realized as determined by the local Traffic Safety Task Force. Wherever possible these patrols shall occur in areas with the lowest seat belt use. Agency agrees to take a zero tolerance approach to seat belt and child car seat violations. Law enforcement officers will complete the Emphasis Patrol Activity Logs and forward to their Target Zero Manager within 48 hours of the completion of the seat belt patrols. Funds permitting (not guaranteed), the local Task Force may coordinate HVE seat belt patrols from January 1 — September 30, 2015. Dates of local patrols will be reported in advance to the WTSC on a quarterly basis by the county Target Zero Manager. Only work done on Task Force/TZM pre- approved dates will be considered for reimbursement. Updated: September 15, 2014 Page 2 of 10 Distracted Driving Agency may engage in multijurisdictional HVE distracted driving- focused patrols, as part the national effort, on some or all of the following dates: U Drive. U Text. U Pay —April 1 -14, 2015 These patrols shall be deployed at locations where the data indicates that the most traffic safety benefit can be realized as determined by the local Traffic Safety Task Force. Wherever possible these patrols shall occur in areas with the highest occurrences of distracted driving. Law enforcement officers will complete the Emphasis Patrol Activity Logs and forward to their Target Zero Manager within 48 hours of the completion of the distracted driving patrols. Funds permitting (not guaranteed), the local Task Force may coordinate additional HVE distracted driving patrols from January 1 — September 30, 2015. Dates of local patrols will be reported to the WTSC on a quarterly basis by the county Target Zero Manager. Only work done on Task Force/TZM pre- approved dates will be considered for reimbursement. 3. CONDITIONS: For each of the emphasis patrols listed above, Multijurisdictional High Visibility Enforcement Protocols, as outlined in Addendum A of this document will be followed. These protocols are incorporated in their entirety to this document by reference. Exceptions to these protocols may only be provided by the WTSC Program Director. These are enforcement activities intended to apprehend impaired drivers, distracted drivers, and unbuckled vehicle occupants. It is expected that Notices of Infraction /Citation (NOI /C's) will be issued at contact unless circumstances dictate otherwise. Standardized Field Sobriety Testing (SFST) Training Requirement Agency certifies that all officers participating in these patrols are SFST trained. To meet this requirement: • Officer must be BAC certified and have passed the SFST refresher training within the prior three years, or • Officer must have successfully completed Advanced Roadside Impaired Driving Enforcement (ARIDE), or • Officer must be a certified Drug Recognition Expert. Media Contacts: Updated: September 15, 2014 Page 3 of 10 All of these patrols are conducted as part of a highly publicized, statewide effort. As such, publicity campaigns about these patrols are planned to alert the public to the fact that extra patrols are targeting these violations. Therefore, Agency must provide the names of at least two agency officers who can be available for media requests and questions. *At least one of the individuals listed below must be available for weekend media contacts, beginning at noon on Fridays before mobilizations: C CJC\,.r kr. _ K u c -t. Name/Thle Name/Title 125 31- 8 35 - Z.g 50 1253 - 83S -L�8 'I Office Phone & e -mail Office Phone e-mail P ►�,v..ct. �G��Jc.,��C':ty o'Sc`rect,c��a,��.Jc...�.C,Gr✓1 1102, - 3`11 - 12A6112 31 �`1 _ Cell Phone Cell Phone 9 Available weekends per above ?* ❑ Available weekends per above ?* 4. PAYMENT FOR LAW ENFORCEMENT: Agency will provide commissioned law enforcement with appropriate equipment (vehicle, radar, PBTs etc.) to participate in these emphasis patrols. WTSC will reimburse for overtime at 1.5 times officer's normal rate plus Agency's contributions to employee benefits including FICA, Medicare, Worker's Compensation and unemployment. For DUI patrols jail booking costs (booking fee plus daily rate) that result from a law enforcement officer from one jurisdiction making an arrest while on DUI patrol in another jurisdiction will be considered for reimbursement with approval of the Target Zero Manager. 5. SHIFT LENGTH: Agency will not schedule individual officer shifts for longer than eight hours. (WTSC understands there may be instances when more than eight hours are billed because of DUI processing, etc.) 6. RESERVE OFFICERS: Agency certifies that any reserve officer for whom reimbursement is claimed has exceeded his /her normal monthly working hours when participating in this emphasis patrol and is authorized to be paid the amount requested. Agency understands that reserve officers are not eligible for overtime for this project. 7. DISPATCH: WTSC will reimburse communications officers /dispatch personnel for work on this project providing Agency has received prior approval from their local Target Zero Manager. 8. GRANT AMOUNT: WTSC will reimburse Agency for overtime salary and benefits. The total cost of overtime and benefits shall not be exceeded in any one campaign area and funds may not be commingled between campaign areas. Updated: September 15, 2014 Page 4 of 10 Upon agreement by the Agency and the local Target Zero Manager, the DUI or Occupant Protection allocation may be increased or decreased without amending this agreement PROVIDED THAT the increase in the allocation does not exceed 50% of the original agreed amount for the specific emphasis area. Any increase in allocation exceeding 50% will require an amendment to this document. 9. PERFORMANCE STANDARDS: a. Participating law enforcement officers are required to make a minimum of 3 self- initiated contacts per hour of enforcement. b. Some violator contacts may result in related, time - consuming activity. This activity is reimbursable. c. Other activities, such as collision investigation or emergency response that are not initiated through emphasis patrol contact WILL NOT be reimbursed. 10. REIMBURSEMENT OF CLAIMS: Claims for reimbursement must include: a. Invoice Voucher (A19 Form). 1) Agency identified as the "Claimant" 2) Statewide Vendor Number 3) A Federal Tax ID # 4) Original signature of the agency head, command officer or contracting officer, and 5) Other information denoted by arrows on the form. b. Payroll support documents (signed overtime slips, payroll documents, etc.). c. Emphasis Patrol Activity Logs showing 3 or more self- initiated contacts per hour. Emphasis Patrol Activity Logs cannot be modified. Payment cannot be made unless these activity logs are included. The Invoice Voucher (A19 Form), payroll supporting documents, and Emphasis Patrol Activity Logs shall be submitted to your Target Zero Manager for review and approval. The Target Zero Manager will forward these documents to WTSC for processing and payment. 11. DEADLINES FOR CLAIMS All claims must be approved by your Target Zero Manager, please allow adequate time for processing in order to meet the following deadlines: a. First Deadline: All claims for reimbursement for emphasis conducted from October 1, to June 30, must be received by WTSC no later than August 15, 2015. Updated: September 15, 2014 Page 5 of 10 b. Second Deadline: All claims for reimbursement for emphasis conducted between July 1 and September 30 must be received by WTSC no later than November 15, 2015. Invoices submitted for reimbursement after the above dates, will not be paid. WTSC will NOT accept faxed invoices. 12. DISPUTES: Disputes arising under this Memorandum shall be resolved by a panel consisting of one representative of the WTSC, one representative from Agency, and a mutually agreed upon third party. The dispute panel shall decide the dispute by majority vote. 13. TERMINATION: Either party may terminate this agreement upon 30 days written notice to the other party. In the event of termination of this Agreement, the terminating party shall be liable for the performance rendered prior to the effective date of termination. 14. SUPPLANTING DISCLAIMER: I certify that none of the funds for this project supplant the normally budgeted funds of this agency nor do these funds pay for routine traffic enforcement normally provided by this agency. IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT. Agency Signature 4w A4V4-•✓G Printed Name 9zs�5� (Date) WT C Signature Printed Name (Da e) Agency Address (where fully executed copy of this document will be mailed): 333 A55 gtIn, s, r— -'so��� Street City, Zip Attn: Updated: September 15, 2014 Page 6 of 10 Please return this signed MOU (No later than October 24, 2014) to your Target Zero Manager: John Pagel Kent Police Department 220 4th Avenue South Kent, WA 98032 Target Zero Manager will forward this signed document to: Angie Ward, WTSC 621 — 8th Avenue SW, Suite 409 PO Box 40944 Olympia, WA 98504 -0944 360.725.9888 No later than October 31, 2014 F" Faw FC, •Fewe Updated: September 15, 2014 Page 7 of 10 Addendum A Multiiurisdictional High - Visibility Enforcement Protocols Purpose This protocol is intended to guide Target Zero Managers, Law Enforcement Liaisons, and law enforcement agencies in coordinating multijurisdictional high visibility enforcement (HVE) mobilizations to address impaired driving, distracted driving, and seat belt use. These mobilizations are funded by federal highway safety grants. Goal The goal of multijurisdictional high - visibility campaigns is to reduce fatal and serious injury collisions through the coordination of: • Publicity addressing increased enforcement, and • Increased contacts and arrests of violators. Method Funding from the Washington Traffic Safety Commission (WTSC) will support multijurisdictional HVE patrol activities to increase the number of officers working on impaired driving, distracted driving, and occupant protection enforcement. Public education and media will be coordinated by the Target Zero Manager and Law Enforcement Liaison. The law enforcement activity will support the media effort by demonstrating to the public that the media messages are true; i.e., that "extra enforcement patrols (with a particular focus) are going on now" so that the public takes the media messages seriously. The media work will support the police effort by encouraging voluntary compliance with the law. The objective of multijurisdictional HVE patrol activities is to change driver behavior by raising the awareness of increased enforcement. Definitions: • HVE is enforcement of the law in conjunction with publicity that draws the attention of the public to the enforcement activity. • Multijurisdictional enforcement is defined as a minimum of three law enforcement agencies (LEA's) or patrol units participating at a designated date and time, enforcing a specific activity, in a location determined by the local Target Zero Task Force. Updated: September 15, 2014 Page 8 of 10 Responsibilities WTSC: • Provide Funding. • Provide state /local traffic fatality and serious injury data. • Coordinate paid media at the state level for statewide and local mobilizations (when possible). • Lead news media efforts for: • Holiday DUI • Click It or Ticket • U Drive. U Text. U Pay • Drive Sober or Get Pulled Over • Summarize statewide enforcement activity. • Report results to the National Highway Traffic Safety Administration. Target Zero Manager and Law Enforcement Liaison: • Lead the development of Multijurisdictional High Visibility Enforcement Mobilization Plans. • Report any plans for local DUI, seat belt, or distracted mobilizations to the WTSC on quarterly basis: Plans Due: For local patrols planned for: October 31, 2014 January — March, 2015 January 30, 2015 April — June, 2015 April 30, 2015 Jul — September, 2015 *One yearly plan for local mobilizations may be submitted on October 31 in lieu of three quarterly plans. • Coordinate mobilization briefings. • Lead news media and community outreach efforts for local mobilizations. • Review and approve all MOUs, invoices, and other documentation before submission to WTSC. This includes follow -up on incomplete invoicing paperwork and Emphasis Patrol Activity Logs with unexplained low contacts. • Report local mobilization enforcement totals (by agency and task force) to WTSC within two weeks of mobilization end date. Law Enforcement Agencies: • Send a representative to local task force meetings to plan mobilization locations and exact dates. • Ensure availability of agency media contact, noted on page 3 of this agreement, prior to and during all mobilization dates. Updated: September 15, 2014 Page 9 of 10 • Provide commissioned police officer(s) (active or paid reserve) with appropriate equipment (vehicle, radar, etc.) to participate in multijurisdictional HVE patrols. • Ensure that officers assigned to the multijurisdictional HVE campaigns are qualified to enforce the impaired driving laws as outlined on page 2, section 3 of this agreement. • Require all officers participating in multijurisdictional HVE patrols to attend mobilization briefings. • Ensure officers working the overtime conduct a minimum of three (3) self- initiated contacts per hour. This is an enforcement activity that is intended to apprehend violators. It is expected that a Notice of Infraction /Citation (NOI /C) will be issued at contact unless circumstances dictate otherwise. It is understood that violator contacts may result in related, time - consuming activity. Such activity will be considered for reimbursement. Activity other than that initiated through HVE patrol contact (investigating collisions, emergency responses, etc.) will be the responsibility of the contracting agency and may not be considered for reimbursement. o Require officers to complete and submit multijurisdictional HVE patrol productivity on WTSC Emphasis Patrol Activity Log. ,4-,a,7 ?/P- -f /' t' ( Agency Signature Date Updated: September 15, 2014 Page 10 of 10 air Dumas Bay Centre Rental Contract Contract #: 6693 user: Robe Date: 03 Nov 2014 Page 1 of 2 status: Tentative Dumas Bay Centre hereby grants City of Federal Way - Mayor's Office (hereinafter called the "Licensee ") represented by Jerilynn Clark, permission to use the Facilities as outlined, subject to �y, all of the Terms and Conditions of this Agreement contained herein and attached hereto, including but not limited to the Specific Conditions of Use outlined in Section ii and the General Terms J� and Conditions, all of which form part of this Agreement. lt Purpose of Use BREAKOUT ROOM City Council Dinner Service - November 4 . II) SPeciac Cendltiens of November 4, 2014 Council Meeting. Dinner setup at 4:45 -5pm at site determined by City Clerk. (City Hall - Kenneth Nyberg Room) Use ` DBC Catering will provide: Harris Ranch Roasted Prime Rib of Beef U / White Truffle Mashed Potatoes '- �SnUty Charred Broccoli and Asparagus tossed green salad i Hawaiian Rolls Mayors office will supply plates, napkins, silverware, dessert, water, coffee lilt Date and Tlmes of use a of Bookings: 1 Starting: Tue 04 Nov 14 0� 5 PM (/`^^ ` " —r xP tea: la Ending: Tue 04 Nov 14 05jOQ PM Facility DUMAS BAY CENTRE - LOUNGE Extra Fee - Bookings DINNER D V) Payment Method Rental Fees $0.00 PaymentslCancellations /Damage Deposit vi) General Terms and Conditions Day Start Date Start Time Tue 04 Nov 2014 04:45 PM Extra Fees Tax Rental Total End Date End Time Fee Extra Fee 0 Tax Total 04 Nov 2014 05:00 PM $0.00 $126.00 $11.97 $137.97 Quantity Charge 14 $126.00 14 $126.00 Damage Deposit $126.00 $11.97 $137.97 $0.00 Rental charges are due according to the following schedule: Date Amount Wednesday, Aug 6,2014 $137.97 Total Applied Balance $0.00 $137.97 Rental Totals: -Reservations for overnight rentals maybe scheduled up to 12 months in advance of rental. Reservations for day use maybe scheduled up to 12 months in advance of rental for Monday through Thursday rentals and up to six months in advance of rental for Friday through Sunday rentals. - Reservations made more than 90 days prior to the rental start date require 50% of the rental total at time of application. The remaining 50% of the rental total and 100% of the damage deposit are due 90 days prior to the rental start date. - Rental Reservations made less than 90 days prior to the rental start date require 100% of the rental total and 100% of the damage deposit at time of application. - Reservations and accommodations are provided on a group basis only. A minimum of 12 overnight rooms and /or meals is required. -If the renter fails to meet the payment schedules as noted on this agreement the City reserves the right to rent the facility to another party without additional. notice. Refund Policy /Rental Adjustments: - All adjustments or cancellations must be received in writing. - Cancellations made with more than 90 days' notice will receive a full refund of the rental total and damage deposit An administrative booking fee of $25.00 will be assessed. - Cancellations made 90 to 60 days prior to the rental start date will receive a 50% refund of the rental total and full refund of the damage deposit. An administrative booking total of $25.00 will be assessed. - Refunds will not be issued for cancellations made less than 60 days prior to the rental start date. The damage deposit will be returned. • Adjustments in food and room counts may be approved up to 30 days prior to the rental start date. Adjustments in meal selections are accepted up to 30 days prior to rental start date. Requests to decrease food and room counts made between 30 to 15 days prior to the rental start date may be approved for up to 15% of the food and room counts on the most current rental agreement. Adjustments in meal selections are accepted until 30 days prior to rental start date. - Increases to food and room counts made less than 15 days prior to the rental start date will be handled on a case -by -case basis. Reductions to food and room counts will not be accepted with less than 15 days' notice prior to the rental start date. - Reductions to equipment orders will be accepted up to 15 days prior to rental start date. The damage deposit will be refunded if the facility is left clean, reset and undamaged. Any fees charged for repairs and /or non- routine maintenance will be deducted from the damage deposit if applicable and additional fees billed if damage is greater than the value of the damage deposit Any eligible refund will be mailed 4-6 weeks following the rental. - Any request for a rental adjustment that goes below the minimum booking will not be approved Release of Liability The undersigned hereby agrees to indemnify and hold the City of Federal Way, its elected officials, officers, employees, agents and volunteers harmless from any and all claims, demands. losses, action, and liabilities (including costs and all attorney fees) to or by any and all persons or entities including, without limitation, their respective agents, licensees and representatives, arising from, resulting from, or connected with the use of the premises, or from any error or omission of the undersigned, It's partners, shareholders, officers, agents, employees, invitees, volunteers, or by the breach of the Facility Rental Agreement, unless such Injury or damage is caused by the sole negligence of the City of Federal Way. The undersigned hereby grants permission for the City of Federal Way to use any photographs, motion pictures, recordings or any other record of this event for any legitimate purpose. Current $0.00 ems= 14� -WILL Use The undersigned agrees to use the premises only for the above referenced activity and not use or permit the premises to be used for any other activity or purpose without the City of Federal Way's prior written consent. Compliance With Law The undersigned shall not use the premises or permit anything to be done in the premises which will conflict with any applicable local, state or federal law, ordinance, rule or regulation, as now existing or hereafter adopted of amended. The undersigned has read and on behalf of the Licensee agrees to be bound by this Permit/License and the Terms and Conditions contained herein and attached hereto, and hereby warrants and represents that he/she executes this PermitiLicense on behalf of the Licensee and has sufficient power, authority and capacity to bind the Licensee with his /her signature. X: Jerilynn Clark City of Federal Way - Mayors Office 33325 8th Ave S X: Robert Ettinger Conference Coordinator DUMAS BAY CENTRE 3&4'L S ' .Kaq �7L(� �D d' Printr e 03 Nov 2014, 08:20 AM Use robe Contract #: 6693 Date: 03 Nov 2014 Federal Way WA 98003 Home # () Fax #: (253) 835 -2409 Date: Business #: (253) 835 -2401 Page 2 of 2 3200 S.W. DASH POINT ROAD Federal Way, WA 98023 -2399 Email - robe @cityoHederalway.com (253)835 -2000 Fax(253)835 -2010 Date: User: Robe Status: Tentative