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AG 14-174CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: 2. ORIGINATING STAFF PERSON: Wr-tnCXC>K- EXT: 3. DATE REQ. BY- 4 TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) • PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT • PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/ CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) • ORDINANCE ❑ RESOLUTION • CONTRAC AMENDMENT (AG #): ❑ INTERLOCAL OTHERGY-eA 5. PROJECT NAME: \ QW. 1 6. NAME OF CONTRACTOR ADDRESS: TELEPHONE E -MAIL: FAX: SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS 8. TERM: COMMENCEMENT DATE: _ _ �I (' o� v1 COMPLETION DATE: 9. TOTAL COMPENSATION $ vv (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR C ARGE -)ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: �JO`v + ����D - yt b -bg- q lq 10. DOCUMENT /CONTRACT REVIEW ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW INITIAL / DATE REVIEWED INITIAL/ DATE APPROVED 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE:' COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS -7 LAW DEPARTMENT • CHIEF OF STAFF • SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ASSIGNED AG# SIGNED COPY RETURNED COMMENTS: 11/9 INITIAL / ATE SIGNED OZ = \\ AG# DATE SENT: e Lexis Advance® Upgrade Amendment for LexisNexlso State /Local Government "Subscriber" Name: CITY OF FEDERAL WAY- OFC OF THE CITY ATTY Lexis.com Account Number:. 158BXD "LN ": LexisNexis, a division of Reed Elsevier Inc. This Lexis Advance Upgrade Amendment (the "Amendment ") is between LN and Subscriber and is intended to revise the LN business agreement (which may be referred to as a Subscription Agreement, Lexis Advance Subscription Agreement for Law Firms, Fixed Price Committed Period, etc. and which establishes a committed term for use of the Online Services in exchange for a fixed and /or discounted monthly commitment) (the "Agreement "), previously executed between the parties, as the same may have been previously amended. 1. Purpose of Amendment. This Amendment will serve as Subscriber's acknowledgment that its subscription will be upgraded from lexis.com to Lexis Advance within a commercially reasonable period after Subscriber's execution of this Amendment. As a result of this Amendment, Subscriber's access to lexis.com will be terminated as of 12/31/2014 (prior to this time, Subscriber will have access to the content in lexis.com described in the Agreement) and the Agreement will also be revised as stated below. 2. Lexis Advance Content, Term, and Charges. This Section 2 revises and restates the materials and features included in Subcriber's fixed rate plan, the charges applicable to Subscriber, and the Committed Term of the Agreement. Subscriber's access to materials outside of the fixed rate plan will be governed by the Agreement. 2.1 During the Term (as defined below), Subscriber will have access to the Lexis Advance Content & Features listed below. In addition, Subscriber will also be provided with access to the premium features Shepard's Graphical and Research Map at no additional charge during the Term. NoRN Products w SKU Number Number of User National Primary Enhanced 1011511 7 WA Practice Library 1012239 7 Legal News 1011823 7 ❑ See attached Rider No. 1 for additional Content & Features ND: S LGovt- LexisAdvance- R3.5- UpgradeAdm- Oct2014 © 2014 LexisNexis. All rights reserved. ID# 4844 - 6986 -6783 Page 1 of 4 2.2 The Term of the Agreement will be for Committed Terms listed in the table below Section 2.3 (the "Term "). Upon the expiration of the Committed Term, the Agreement and Amendments will automatically terminate at the end of the Committed Term in absence of a renewing amendment. 2.3 During the Term, Subscriber will pay to LN each month the "Monthly Installment" amount listed below for access to and use of the Lexis Advance Content & Features listed in Section 2.1. 2.4 Subscriber acknowledges the pricing and content provided in this Amendment depend in part on the number of users listed for each product selected. Subscriber certifies that as of the date Subscriber signs this Amendment the number of attorneys receiving LN IDs (including attorney, judge or professional user or other support personnel) in Subscriber's office as Subscriber has specified below is true and accurate. Subscriber will be entitled to receive up to three (3) LN IDs for each number of users listed above for each product selected. Each LN ID must be issued for individual use by the attorney, judge or professional user or other support personnel. Subscriber will immediately notify LN in writing on each event of an increase in the Reference Number. At the reasonable request of LN, Subscriber will certify in writing the then - current Reference Number. If there is a change in the Reference Number, LN may, in its sole discretion, on at least 30 days prior written notice to Subscriber, increase or decrease the Monthly Installment by an amount that does not exceed, on a percentage basis, the change in the Reference Number. Number of Government Professional Users: 7 3. Miscellaneous Except as expressly revised in this Amendment, all other terms and conditions of the Agreement will remain in full force and effect. If there are any conflicts or inconsistencies between this Amendment and the Agreement, this Amendment will control. 4. Closed Offer The prices and other terms are subject to change to if Subscriber has not submitted a signed original or copy on or before November 20, 2014. This Amendment does not bind either party until it has been accepted by both parties. Subscriber may accept this Amendment by signing below. LN will accept this Amendment by providing Subscriber with access to Lexis Advance. AGREED TO AND ACCEPTED BY: Subscriber: CITY OF FEDERAL WAY -OFC OF THE CITY ATTY [MUST BE COMPLETED BY SUBSCRIBER] Authorized Subscriber Signature: Printed Name: Amy j o (peHt�SAcL Job Title: C(T`/ A'jjOW!✓ Y Date: ( ('tp l ( q ND: SLGovt- LexisAdvance- R3.5- UpgradeAdm- Oct2014 © 2014 LexisNexis. All rights reserved. ID# 4844 - 6986 -6783 Page 2 of 4 ; 4 NY v+l-y,N,frYC -- � '�`IN ..new c� r. 12/01//14-12/31/2014 $0 1/1/2015-12/31/2015 $312 1 /1 /2016 -12/31 /2016 $328 1/l/2017-12/31/2017 $345 2.4 Subscriber acknowledges the pricing and content provided in this Amendment depend in part on the number of users listed for each product selected. Subscriber certifies that as of the date Subscriber signs this Amendment the number of attorneys receiving LN IDs (including attorney, judge or professional user or other support personnel) in Subscriber's office as Subscriber has specified below is true and accurate. Subscriber will be entitled to receive up to three (3) LN IDs for each number of users listed above for each product selected. Each LN ID must be issued for individual use by the attorney, judge or professional user or other support personnel. Subscriber will immediately notify LN in writing on each event of an increase in the Reference Number. At the reasonable request of LN, Subscriber will certify in writing the then - current Reference Number. If there is a change in the Reference Number, LN may, in its sole discretion, on at least 30 days prior written notice to Subscriber, increase or decrease the Monthly Installment by an amount that does not exceed, on a percentage basis, the change in the Reference Number. Number of Government Professional Users: 7 3. Miscellaneous Except as expressly revised in this Amendment, all other terms and conditions of the Agreement will remain in full force and effect. If there are any conflicts or inconsistencies between this Amendment and the Agreement, this Amendment will control. 4. Closed Offer The prices and other terms are subject to change to if Subscriber has not submitted a signed original or copy on or before November 20, 2014. This Amendment does not bind either party until it has been accepted by both parties. Subscriber may accept this Amendment by signing below. LN will accept this Amendment by providing Subscriber with access to Lexis Advance. AGREED TO AND ACCEPTED BY: Subscriber: CITY OF FEDERAL WAY -OFC OF THE CITY ATTY [MUST BE COMPLETED BY SUBSCRIBER] Authorized Subscriber Signature: Printed Name: Amy j o (peHt�SAcL Job Title: C(T`/ A'jjOW!✓ Y Date: ( ('tp l ( q ND: SLGovt- LexisAdvance- R3.5- UpgradeAdm- Oct2014 © 2014 LexisNexis. All rights reserved. ID# 4844 - 6986 -6783 Page 2 of 4 CUSTOMER INFORMATION (Please type or print): Organization Name: Full Legal Name) CITY OF FEDERAL WAY -OFC OF THE CITY ATTY Billing Frequency: 10 Monthly ❑ Annually Physical Address Invoice Address Street Address: 353'D 5 'Ce S City: State: Zip: C` County: 5`P� Telephone: Fax: Parent Company: if applicable) Type of Organization: ❑ Legislative Professional User: Support Staff: `? Bar No: Date Issued /Expiration Date: Tax Exempt: OYes (attach Sales Tax Exemption Certificate) ❑ No Tax ID No: q I- -1�11Q a55o Contacts: Installation: Billing: Policy /Legal Notification: Scheduling/Training: Super_ Admin: ❑ Judicial rNA Executive Practicing Area of Law: M A P _ Q Employer Identification Number: Issuing State: Organization Web Address: MSA: ❑ Yes ❑ No State Contract No: (If applicable) PO No: (If applicable) Name Telephone Email Of "�l W� a • 0� C Name G r oc.�rCY Email Telephone olcD- 3 -8--,!jb- 0�5Co 1 IP Address CUSTOMER ID INFORMATION (Please type or print) ID HOLDERS' NAMES (additional sheet attached ❑) ID HOLDERS' TITLES /POSITIONS ID HOLDERS' EMAIL ADDRESSES LOCATION /ADDRESS rn o� �5akk V 0.Ga.Y� } ►sk C`A t o 0,,Y)AA\xv 61t ,� �.a ri r a �►�5[c.w� -2nr► 4 O-S-%� - ® k k y 11a. �Y 44LVA� VV V u y `f\\C.. cic C �IA�Ir 1�. UV�u- L 1AINVIO'C-1jeU.C�6 1 4 ND: SLGovt - Le. sAdv8nce- R3.5- UpgradeAdm- Oct2014 © 2014 LexisNexis. All rights s resery ed. ID# 4844- 6986 -6783 Page 4 of 4 V tin