PRHSPSC PKT 01-13-2015SUBJECT: ARTS COMMISSION 2015 CONTRACT FOR SERVICES
POLICY QUESTION: Should the City Council approve the 2015 Arts Commission Contracts for Services
funding recommendations?
COMMITTEE: PRHSPS MEETING DATE: 1/13/15
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Cody Geddes, Recreation Supervisor DEPT: PRCS
...... . _ .... .......... .........
Attachments:
2015 Contract for Services Recommendation
Options Considered:
Approve the Arts Commission 2015 Contract for Services funding recommendations and forward to
the February 3, 2015 full City Council consent agenda for approval
Approve the Contract for Services funding at the 2014 level of $37,900 and provide direction to the
Arts Commission
Do not approve the Arts Commission 2015 Contract for Services, and provide direction to staff
MAYOR'S
MAYOR APPROV
CHIEF OF STAFF :,
Mayor
option 1
Initial/Date
� IRECTORAPPROVAL:4W / u
initial/Date
COMMITTEE RECOMMENDATION: I move to forward the 2015 Arts Commission Contract for Services funding
recommendations to the February 3, 2015 consent agenda for approval.
Committee Chair Committet Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Arts Commission 2015 Contract for Services funding
recommendations.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED- 08/12/2010 RESOLUTION #
Date: January 13, 2014
CITY OF
Federal •
To: PRHSPS Council Committee
From: Cody Geddes, Recreation Supervisor
Via: Jim Ferrell, Mayor
John Hutton, Director of Parks.
Subject: Arts Commission 2015 Contract for Services Funding Recommendations
Historically the allocations for Contract for Services have been between $37,000 and $40,000.
The Arts Commission program budget consists of four major expenditures. The Contract for
Services program funds local art agencies that perform or provide art programs in Federal Way.
Approximately $2,500 is spent on the Gallery Program and Arts Alive for artist to display their art
work. The Summer Sounds concert series at Steel Lake Park is a free concert put on by the
Arts Commission and is an annual cost of $6,500. The Arts Commission Newsletter is sent out
twice a year to 3,400 local residents. The newsletter promotes the arts and upcoming events in
Federal Way. The cost of the printing and postage of the newsletters is approximately $6,500.
We also use $1,000 to print postcards for Summer Sounds and Blue Poppy Day.
The Arts Commission voted to approve the $42,000 proposed in the budget at their January 8,
2015 meeting.
The Arts Commission had requested an increase in funds for the 2015 Contract for Services.
The increase of $4,100 would be used for local arts agencies and the Contract for Services
program. The Arts Commission had anticipated a budget increase in 2015 that would meet
more of the requested demand by local art agencies. The Arts Commission budget remains at
the same levels as 2013 and 2014.
If the Arts Commission were to eliminate one of the printing and mailing of the newsletter it
would free up the $4,100 needed to cover the Contract for Services increase. The newsletter
would also still exist in email format that can be sent out through the FWCC list serve. There
would also be an opportunity to include an arts calendar in the PRCS program guide.
This decrease would impact the newsletter being mailed out twice and some other small
printings the AC does during the year. Below is the programming budget is where Arts
Commission Funds have been used in 2014.
AD IN,' PWE` '
2014
001 7200 352 573 22
11 1 - - - - - - - -Part -Time Staff
$400.00
310 - - - - - - - - Office Supplies
$250.00
311 - - Books, Maps, Periodicals
$150.00
312 - - - - - - Operating Supplies
$250.00
318 - - - - - - Food & Beverage
$500.00
410 - - - - Professional Services
$1,100.00
431 ----- Per Diem and Meals
$400.00
435 - - Conference and Seminar
$700.00
440 - - - - - - - - - - - Advertising
$300.00
497 - - - - - - - Association Dues
$200.00
ti.
001 7200 352 573 23
Exhibit Stipends & Materials
$2,500
News.letter/Fliers /Promotion
$7,500
Summer Sounds
$6,500
Council Allocation /Contract For
Services
$37,900
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3
COUNCIL MEETING DATE:aruary 3, 2015
• ITEM #: .
......_..... ...... —.
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: ARTS COMMISSION 2015 . CONTRACT FOR SERVICES
POLICY QUESTION: Should the City Council approve the 2015 Arts Commission Contracts for Services
funding recommendations?
COMMITTEE: PRHSPS MEETING DATE: 1/13/15
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Cody Geddes Recreation Supervisor DEPT: PRCS
._...._.... - --._._._.........._...._..__._. .........._......_._..__..._._ . ............_..._....._._..........._.....-.........._......._...._....._.. _._.....P_..._............_.. -- --..._...----.......----................................---....'._._..__._...._...__.._._...._......................_...._....._._._........... ._......__...................._
Attachments:
2015 Contract for Services Recommendation
Options Considered:
I . Approve the Arts Commission 2015 Contract for Services funding recommendations and forward to
the February 3, 2015 full City Council consent agenda for approval
2. Approve the Contract for Services funding at the 2014 level of $37,900 and provide direction to the
Arts Commission
3. Do not approve the Arts Commission 2015 Contract for Services, and provide direction to staff
MAYOR'S
MAYOR APPROV.
CHIEF OF STAFF:,
Mayor recomm
option 1
Initial/Date
DIRECTOR APPROVAL: 4asw -11111-g
nitial/Date
COMMITTEE RECOMMENDATION: I move to forward the 2015 Arts Commission Contract for Services funding
recommendations to the February 3, 2015 consent a enda for approval.
Committee Chair CommittA Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Arts Commission 2015 Contract for Services funding
recommendations.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
i
Date: January 13, 2014
0
CITY OF
Federal Way
To: PRHSPS Council Committee
From: Cody Geddes, Recreation Supervisor
Via: Jim Ferrell, Mayor
John Hutton, Director of Parks.
Subject: Arts Commission 2015 Contract for Services Funding Recommendations
Historically the allocations for Contract for Services have been between $37,000 and $40,000.
The Arts Commission program budget consists of four major expenditures. The Contract for
Services program funds local art agencies that perform or provide art programs in Federal Way.
Approximately $2,500 is spent on the Gallery Program and Arts Alive for artist to display their art
work. The Summer Sounds concert series at Steel Lake Park is a free concert put on by the
Arts Commission and is an annual cost of $6,500. The Arts Commission Newsletter is sent out
twice a year to 3,400 local residents. The newsletter promotes the arts and upcoming events in
Federal Way. The cost of the printing and postage of the newsletters is approximately $6,500.
We also use $1,000 to print postcards for Summer Sounds and Blue Poppy Day.
The Arts Commission voted to approve the $42,000 proposed in the budget at their January 8,
2015 meeting.
The Arts Commission had requested an increase in funds for the 2015 Contract for Services.
The increase of $4,100 would be used for local arts agencies and the Contract for Services
program. The Arts Commission had anticipated a budget increase in 2015 that would meet
more of the requested demand by local art agencies. The Arts Commission budget remains at
the same levels as 2013 and 2014.
If the Arts Commission were to eliminate one of the printing and mailing of the newsletter it
would free up the $4,100 needed to cover the Contract for Services increase. The newsletter
would also still exist in email format that can be sent out through the FWCC list serve. There
would also be an opportunity to include an arts calendar in the PRCS program guide.
This decrease would impact the newsletter being mailed out twice and some other small
printings the AC does during the year. Below is the programming budget is where Arts
Commission Funds have been used in 2014.
0
ADMIN. BUDGET
2014
001 7200 352 573 22
111 -------- Part -Time Staff
$400.00
310 -------- Office Supplies
$250.00
311 - - Books, Maps, Periodicals
$150.00
312 - - - - - - Operating Supplies
$250.00
318 - - - - - - Food & Beverage
$500.00
410 - - - - Professional Services
$1,100.00
431 ----- Per Diem and Meals
$400.00
435 - - Conference and Seminar
$700.00
440 ----------- Advertising
$300.00
497 - - - - - - - Association Dues
$200.00
TOTAL
$4,250.00
PROGRAM BUDGET
2014
001 7200 352 573 23
Exhibit Stipends & Materials
$2,500
News.letter/Fliers/Promotion
$7,500
Summer Sounds
$6,500
Council Allocation /Contract For
Services
$37,900
$54,400:
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