LUTC PKT 02-02-2015City of Federal Way
City Council
Land Use /Transportation Committee
February 2, 2015 City Hall
5:30 p.m. Council Chambers
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Topic
Title/ Description
A.
Approval of Minutes: January 5, 2015
B.
S 320th Street @ 20th Ave S Intersection
Page
Improvements Water Quality Vault Project
Council Date
— Project Acceptance
C.
1st Ave S @S 328th Street Intersection
Action
Improvements — 85% Design Status
5 min
Report and Authorization to Bid
D.
Grant Funding for Transportation Projects
February 17, 2015
— Authorization to Accept Grant Funding
E.
S 320th Street (11th Place S to I -5 Limited
Access) Preservation Project — Project
Acceptance
F.
2015 Planning Commission Work Program
Perez 9 Action February 17, 2015 5 min
Consent
Mulkey 15 Action February 17, 2015 5 min
Consent
Clark 17 Action February 17, 2015 10 min
Business
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, March 2, 2015 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
Committee Members City Staff
Bob Celsk; Chair Marwan 5alloum P. E., Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant II
Lydia Assefa- Dawson, Member 253 - 835-2703
Action
Presenter
Page
or Info
Council Date
Time
Upton
3
Action
N/A
5 min
Mullen
5
Action
February 17, 2015
5 min
Consent
Mullen
7
Action
February 17, 2015
5 min
Consent
Perez 9 Action February 17, 2015 5 min
Consent
Mulkey 15 Action February 17, 2015 5 min
Consent
Clark 17 Action February 17, 2015 10 min
Business
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, March 2, 2015 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
Committee Members City Staff
Bob Celsk; Chair Marwan 5alloum P. E., Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant II
Lydia Assefa- Dawson, Member 253 - 835-2703
This page left blank intentionally.
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia
Assefa- Dawson. Council members in attendance: Deputy Mayor Burbidge.
Staff in Attendance: Public Works Director Marwan Salloum, Assistant City Attorney Ryan Call, Assistant City Attorney Mark
Orthmann, City Traffic Engineer Rick Perez, Interim Streets Manager John Mulkey, Senior Transportation Planning Engineer
Sarady Long, and Administrative Assistant II Shawna Upton.
CALL TO ORDER
Committee Chair Celski called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT (3 minutes)
No public comment was received.
3. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: December 1, 2014
Committee approved the December 1, 2014, LUTC minutes as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0
B. Grant Funding for Transportation Improvement Projects — Authorization to Accept Grant
Funding
Mr. Mulkey provided a background on the scoring methods used by the State
Transportation Improvement Board (TIB) to determine grant awards and the current
status of the grant applications that were submitted for consideration. Grant funding was
awarded for the S 352nd Street Extension project for right of way and construction.
Forward to
Council
N/A
January 20, 2015
Consent
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
C. Code Amendment for Temporary Suspension of Transportation Impact Fees for Change in January 20, 2015
Use Consent
Mr. Long presented information on Transportation Impact Fees (TIF) and noted that the
City collects traffic mitigation on all new development projects that generate traffic and
this includes change of use as well. In December of 2011, the Council passed a 3 -year
temporary suspension of transportation impact fees charged for changes in use that do
not add new square footage. The temporary suspension is set to automatically expire on
December 31, 2014. To encourage and promote development activity, the Mayor
Committee Members City Staff
Bob Celski, Chair 3 Marwan Salloum, P.E., Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant II
Lydia Assefa- Dawson, Member 253- 835 -2703
City of Federal Way
City Council
Land Use /Transportation Committee
December 1, 2014 City Hall
5:30 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia
Assefa- Dawson. Council members in attendance: Deputy Mayor Burbidge.
Staff in Attendance: Public Works Director Marwan Salloum, Assistant City Attorney Ryan Call, Assistant City Attorney Mark
Orthmann, City Traffic Engineer Rick Perez, Interim Streets Manager John Mulkey, Senior Transportation Planning Engineer
Sarady Long, and Administrative Assistant II Shawna Upton.
CALL TO ORDER
Committee Chair Celski called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT (3 minutes)
No public comment was received.
3. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: December 1, 2014
Committee approved the December 1, 2014, LUTC minutes as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0
B. Grant Funding for Transportation Improvement Projects — Authorization to Accept Grant
Funding
Mr. Mulkey provided a background on the scoring methods used by the State
Transportation Improvement Board (TIB) to determine grant awards and the current
status of the grant applications that were submitted for consideration. Grant funding was
awarded for the S 352nd Street Extension project for right of way and construction.
Forward to
Council
N/A
January 20, 2015
Consent
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
C. Code Amendment for Temporary Suspension of Transportation Impact Fees for Change in January 20, 2015
Use Consent
Mr. Long presented information on Transportation Impact Fees (TIF) and noted that the
City collects traffic mitigation on all new development projects that generate traffic and
this includes change of use as well. In December of 2011, the Council passed a 3 -year
temporary suspension of transportation impact fees charged for changes in use that do
not add new square footage. The temporary suspension is set to automatically expire on
December 31, 2014. To encourage and promote development activity, the Mayor
Committee Members City Staff
Bob Celski, Chair 3 Marwan Salloum, P.E., Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant II
Lydia Assefa- Dawson, Member 253- 835 -2703
proposes to extend the temporary suspension for another three years until
December 31, 2017. If this temporary suspension is successful, higher traffic volumes
may result with less financial capacity to fund roadway improvements needed to
accommodate new development. Further discussion continued regarding positive and
negative aspects of another extension, how much money has been lost due to the original
extension, and the possibility of extending it for a shorter term.
Committee forwarded Option #1 as amended to modify the proposed FWRC
text amendments by reducing the suspension for one year instead of three
years and recommending City Council adoption of the FWRC text amendment
as modified and forward the proposed Ordinance to First Reading on
January 20, 2015.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, February 2, 2015 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 6:17 PM.
COMMITTEE APPROVAL:
Bob Celski, Chair
Kelly Maloney, Member
Attest:
Shawna Upton, Administrative Assistant It
Lydia Assefa- Dawson, Member
Committee Members City Staff
Bob Celsla, Chair q Marwan Salloum, P. E., Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant II
Lydia Assefa- Dawson, Member 253- 835 -2703
SUBJECT: S. 320th Street at 20th Avenue S. Intersection Improvements Water Quality Vault Project — Project
Acceptance
POLICY QUESTION: Should the Council accept the "S. 320th Street at 20th Avenue S. Intersection
Improvements Water Quality Vault Project" constructed by Hoffman Construction, Inc. as complete?
COMMITTEE: Land use and Transportation Committee MEETING DATE: February 2, 2015
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine .................................. System ................Y...... ......... .. ................. .. ....... .................... ................. . ......
Attachments: Land Use and Transportation Committee Memorandum dated February 2, 2015.
Options Considered:
1. Authorize final acceptance of the S. 320th Street at 20th Avenue S. Intersection Improvements Water Quality
Vault Project constructed by Hoffman Construction, Inc. in the amount of $537,053.31 as complete.
2. Do not authorize final acceptance of the completed S. 320th Street at 20th Avenue S. Intersection
Improvements Water Quality Vault Project constructed by Hoffman Construction, Inc. as complete and
provide direction to staff.
............................ ......... . ... _ . .......... _... .
MAYOR'S RECOMMENDATION: The mayor recommend forwarding option 1 to the February 17, 2015 City
Council consent agenda foy+pproval.
MAYOR APPROVAL: ' ( '] l �DIRECTOR APPROVAL:
'
Compffiffee C46uncil
Initial/Date �,/ Initial /Date
CHIEF OF STAFF: �AIP A f�i.iUl( AIA 404, /'a(,'��
Committee Council
Initial /Date Initial /Date
COMMITTEE RECOMMENDATION: I move to forward Option I to the February 17, 2015 City Council consent
agenda for approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move to authorize final accept of the S. 320th Street at 20th Avenue S.
Intersection Improvements Water Quality Vault Project constructed by Hoffman Construction, Inc. in the
amount of $537,053.31 as complete. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 1 2015 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: February 2, 2015
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Public Works Director
Christine J. Mullen, P.E., Street System Project Engineecl('-�'
SUBJECT- S. 320th Street at 20th Avenue S. Intersection Improvements Water Quality vault Project
— Project Acceptance
BACKGROUND:
Prior to release of retainage on a Public Works construction project, the City Council must accept the
work as complete to meet State Department of Revenue and State Department of Labor and Industries
requirements. The S. 320th Street at 20th Avenue S. Intersection Improvements Water Quality Vault
Project constructed by Hoffman Construction, Inc. is complete. The final construction contract amount is
$537,053.31. This is $111,901.37 below the $648,954.68 (including contingency) budget that was
approved by the City Council on May 20, 2014.
cc: Project File
Central File
K: \LUTC\2015 \02 -02 -15 S 320th St at 20th Ave S Int. Improvements Water Quality Vault - Project Acceptance.docx
6
SUBJECT: 1ST AVE S AT S328TH ST INTERSECTION IMPROVEMENTS — 85% DESIGN STATUS REPORT AND
AUTHORIZATION TO BID
POLICY QUESTION: Should the Council authorize staff to proceed with the design of the Is` Ave S at S328th St
Intersection Improvements Project and return to the LUTC and Council for bid award, further reports and authorization?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 2, 2015
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Christine J. Mullen, P.E., Street Systems. Project Engm DEPT: Public Works
_.........___.._ ............................. ...............................
Attachments: Land Use and Transportation Committee memorandum dated February 2, 2015.
Options Considered:
1. Authorize staff to proceed with finalizing the design and to bid the 1 st Ave S at S328th St
Intersection Improvements Project and return to the LUTC and Council for bid award, further
reports and authorization.
2. Do not authorize staff to proceed with finalizing the present design and bidding the project and
provide direction to staff.
.......................... ....... ................. .......... .... __ .__. .......... ..... ................ ....
............
. ...............
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the Febru ry 7, 2015 City Council
Consent Agenda for approval.,
MAYOR APPROVAL: (G �` /�q [RECTOR APPROVAL:
(' -mitt .r l�T nn
CHIEF OF STAFF: A., J
Counci
COMMITTEE RECOMMENDATION: I move to forward Option I to the February 17, 2015 City Council consent
agenda for approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with finalizing the design and bidding the IS`
Ave S at S328th St Intersection Improvements Project and return to the LUTC and Council for bid award, further
reports and authorization."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/20 10 RESOLUTION #
7
CITY OF FEDERAL WAY
MEMORANDUM
DATE: February 2, 2015
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Public Works Director
Christine Mullen, P.E., Street Systems Project Engineer
SUBJECT: 1St Ave S at 5328th St Intersection Improvements — 85% Design Status Report and
Authorization to Bid
BACKGROUND:
This project will construct a traffic signal and new northbound & southbound right turn lanes at the intersection
of 1St Ave S & S328th St. The access to the strip mall on the west side of the intesersection will be revised to
create a four -leg intersection.
The following provides a brief synopsis of the progress on this project to date.
approximately 85% complete, which includes the following completed tasks:
• Topographical Surveys
• Utility Coordination
• SEPA Documentation and Submittals
• Project Design to 85%
• Preliminary Contract Specifications
Ongoing Tasks Include:
• Project Design to 100%
• Final Contract Specifications
PROJECT ESTIMATED EXPENDITURES:
Design $239,000
2015 Construction Cost $1,217,000
10% Construction Contingency $121,700
10% Construction Management $121,700
TOTAL PROJECT COSTS $1,699,400
AVAILABLE FUNDING:
Mitigation Fee
$33,000
Budgeted City Funds in 2013
$200,000
Impact Fee (2015)
$500,000
Budgeted City Funds in 2015
$313,000
TOTAL AVAILABLE BUDGET
$1,046,000
Currently, the project design is
At this time the project budget has a funding shortfall of $653,400. The estimated funding short fall is due to
higher bidding climate and adjustments to the design to meet current standards. As we proceed with bidding the
project, the total project costs will be refined and presented to the Committee and Council at the Project bid
award for further action. A possible source for additional funding for this project will be from the Traffic
Impact Fee Fund and the S 320th Street at 20th Ave South Intersection Improvements project that was
completed last year and have available ending balance at project completion.
cc: Project File
Day File
8
SUBJECT: Grant Funding for Transportation Improvement Projects — Authorization to Accept Grant Funding
POLICY QUESTION: Should City Council authorize staff to accept funding under the City Safety Program funded
from the Federal Highway Safety Improvement Program for the 2014 Citywide Flashing Yellow Arrow Retrofits
Project?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 2, 2015
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ® Resolution ❑ Other
STAFF REPORT BY: Rick Perez, P.E. City affic En ineer DEPT: Public Works
.................................................................................................................. ............................... - ......................... �............. tY_....................... .........9.............. ............................................................... �..... ....._.... ... ........._.................. ..... .... .... ..... ........................ ........ ................... ..... .... ....... ....
..................
Attachments: - Land Use and Transportation Committee memorandum dated February 2, 2015
- Resolution
Options Considered:
1. Approve the attached resolution to accept Federal Grant Funding for the 2014 Citywide Flashing Yellow
Arrow Retrofits.
2. Do not approve the attached resolutions to accept Federal Grant Funding for the 2014 Citywide Flashing
Yellow Arrow Retrofits and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the February 1 , 2015 Council Consent
Agenda for approval.
MAYOR APPROVAL: ?,� / IRECTOR APPROVA
C mitt ouncil s ate
Initial a Initial /Date
CHIEF OF STAFF: ,
m e Cou
[niti ate Initial /D
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the February 17, 2015 Council Consent Agenda
for approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson,Member
PROPOSED COUNCIL MOTION: "I move to approve the attached resolution to accept Federal Grant Funding for
the 2014 Citywide Flashing Yellow Arrow Retrofits "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COCNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED /DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 08/12/2010 RESOLUTION #
9
CITY OF FEDERAL WAY
MEMORANDUM
DATE: February 2, 2015
TO: City Council
VIA: Jim Ferrell, Mayor
FROM: Marwan Salloum, P.E., Public Works Direct r
Rick Perez, P.E., City Traffic Engineer
'SUBJECT: Grant Funding for Transportation Improvement Projects — Authorization to Accept
Grant Funding
BACKGROUND:
This memorandum provides the Council with the current status of the grant applications submitted in
2014 under the City Safety Program funded from the Federal Highway Safety Improvement Program.
Project (Funding Phase)
Estimated
I
Possible
Required
Funding
Grant
Project Cost
Grant Fund
Ci Match
approved
WSDOT City Safety (Federal Highway Safety Improvement Program Funds)
SR 99 HOV Lanes Phase V
$17,600,000
$1,200,000
$120,000
0.00
(Construction)
11` Pl S @ SR 509
$1,500,000
$1,350,000
$150,000
0.00
(Design, RIW, & Construction)
Citywide Flashing Yellow Arrow Retrofits
$930,100
$913,600
$16,500
$913,600
(Design & Construction)
The funded project will retrofit the 15 intersections listed below with a Flashing Yellow Arrow Conversion
and also provide funding for an overhead sign structure on north, south, and west legs of S 348th Street at
Enchanted Pkwy /16`h Ave S.:
1. 20th Avenue S & S 316th Street (all approaches)
2. 18th Avenue S & S 288th Street (eastbound and westbound)
3. 23rd Avenue S & S 317th Street (northbound and southbound)
4. 11 th Place S / 13th Place S & S 324th Street (southbound and westbound)
5. 21 st Avenue S W & SW 344th Street (northbound and southbound)
6. 16th Avenue S / Redondo Way S & SR 509 (S Dash Point Road) (eastbound and westbound)
7. 20th Avenue S & S 314th Street (northbound and southbound)
8. 21 st Avenue SW & SW 334th Street (northbound and southbound)
9. 23rd Avenue S & S 322nd Street (all approaches)
10. 26th Avenue SW & SW 320th Street (all approaches)
11. 20th Avenue S & S 336th Street (all approaches)
12. 23rd Avenue S & S 314th Street (northbound and southbound)
13. 21 st Avenue SW & SW 325th Place (northbound and southbound)
14. 32nd Avenue S & S 320th Street (eastbound and westbound)
15. SW Campus Drive & Winco Driveway (eastbound)
K: \LUTC \2015 \02 -02 -15 Acceptance of Grant Funding - City Safety doe
10
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, authorizing the execution of a Local Agency Agreement
with the Washington State Department of Transportation regarding the
Citywide Flashing Yellow Arrow Retrofits Project for improvements to
traffic signal phasing to improve driver guidance with overhead lane use
control signs in the City of Federal Way, Washington.
WHEREAS, the City of Federal Way ( "City ") applied for a Highway Safety Improvement
Program Grant from the Washington State Department of Transportation ( "WSDOT ") for the
purpose of constructing the Citywide Flashing Yellow Arrow Retrofits Project ( "Project "), which
includes the overhead lane use control signs within the City; and
WHEREAS, the Project will improve public safety by providing greater clarity to drivers
regarding appropriate responses to left -turn signal indications; and
WHEREAS, the WSDOT agreed to grant the City of Federal Way federal funds in the
estimated amount of Nine Hundred Thirteen Thousand Six Hundred and no /100 Dollars
($913,600.00) (hereinafter "Grant "), pending execution of the Local Agency Agreement; and
WHEREAS, the City Council wishes to accept the Grant funds and authorize the Mayor to
execute the Local Agency Agreement with the WSDOT;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Execution of Acceptance of the Local Agency Agreement. TheMayor,orhis
designee, is hereby authorized to execute the Local Agency Agreement with the WSDOT regarding
improvements identified as the Citywide Flashing Yellow Arrow Retrofits Project in the City of
Resolution No. 15-
11
Page 1 of 3
Rev 1 /10
Federal Way.
Section 2. Receipt of Federal Funds. The Mayor, or his designee, is hereby authorized to
receive the Grant funds in the estimated amount of Nine Hundred Thirteen Thousand Six Hundred
and no /100 Dollars ($913,600.00).
Section 3. Matching Funds. Pursuant to the terms of the Local Agency Agreement, the
City is required to commit matching funds in the estimated amount of Sixteen Thousand Five
Hundred and no /100 Dollars ($16,500.00) for the design phase of the project, and no matching funds
for construction— provided construction of the Project is completed by September 30, 2017.
Section 4. Severability. If any section, sentence, clause or phrase of this resolution should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized
to make necessary corrections to this resolution including, but not limited to, the correction of
scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 6. Ratification. Any act consistent with the authority and prior to the effective
date of this resolution is hereby ratified and affirmed.
Section 7. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
Resolution No. 15-
12
Page 2 of 3
Rev 1 /10
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 20_.
CITY OF FEDERAL WAY
MAYOR, JIM FERRELL
ATTEST:
CITY CLERK, STEPHANIE COURTNEY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, AMY JO PEARSALL
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 15-
13
Page 3 of 3
Rev l /10
This page left blank intentionally.
14
COUNCIL MEETING DATE: February 17, 2015 ITEM #:
.........................
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: S 320th Street (11th Place S to I -5 Limited Access) Preservation Project - Project Acceptance
POLICY QUESTION: Should the Council accept the `S 3201h Street (11th Place S to I -5 Limited Access) Preservation
Project' constructed by Miles Resources, LLC as complete?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 2, 2015
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: JOHN MULKEY, P.E., INTERIM STREET SYSTEMS MANAG ^ EPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated February 2, 2015.
Options Considered:
1. Authorize final acceptance of the S 320th Street (IIth Place S to I -5 Limited Access) Preservation Project
constructed by Miles Resources, LLC, in the amount of $1,139,682.83 as complete.
2. Do not authorize final acceptance of the completed Lakota Middle School Safe Routes to School Project
constructed by Tucci and Sons, Incas complete and provide direction to staff.
MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the Februy 17, 2015 City Council
Consent Agenda for approv . _ '1
MAYOR APPROVAL: / j� DIRECTOR APPROVAL:
* m e % n
jlkate--
/Inniti41ie GD Initial /Date
CHIEF OF STAFF: �.1 Co Council [ni lnitiali to
COMMITTEE RECOMMENDATION: I move to forward Option 1 to the February 17, 2015 City Council consent
agenda for approval.
Bob Celski, Chair
Kell
Member
Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move to authorize final acceptance of the. S 320t1i Street (I I' Place S to 1 -5
Limited Access) Preservation Project constructed by Miles resources, LLC in the amount of $1,139,682.83 as
complete. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL#
❑ DENIED IsT reading
❑ TABLED /DEFERRED /NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/20 10 RESOLUTION #
k: \council \agdbills\2015 \01 -06 -15 Iakota srts project - project acceptance.doe
15
CITY OF FEDERAL WAY
MEMORANDUM
DATE: February 2, 2015
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
Marwan Salloum, P.E., Public Works Director
FROM: John Mulkey, P.E., Interim Street Systems Manager 5;
SUBJECT: S 320th Street (1 lth PI South to I -5 Limited Access) Preservation Project— Project Acceptance
BACKGROUND
The City Council must accept the work on a Public Works construction project as complete to meet State
Department of Revenue and State Department of Labor and Industries requirements. The "S 320`" Street
(11th Place S to I -5 Limited Access) Preservation Project' contract with Miles Resources, LLC is
complete. The final construction contract amount is $1,139,682.83. This is $180,301.51 below the
$1,319,984.34 (including contingency) budget that was approved by the City Council on March 18, 2014.
16
SUBJECT: 2015 Planning Commission Work Program
POLICY QUESTION: How should the 2015 Planning Commission Work Program be prioritized?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 2, 2015
(LUTC)
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Margaret H. Clark, Principal Planner DEPT: Community Development
Attachments: Exhibit A — January 20, 2015, Staff Report to the LUTC
Background: During the first part of each calendar year, the Planning Commission's work program for that year
is approved by the City Council. The Planning Commission's work program consists of reviewing and making
recommendations to the LUTC and City Council on requests for annual comprehensive plan amendments and
zoning code amendments. In 2015, the Planning Commission will also be continuing to review work required for
the 2015 Major Comprehensive Plan Update.
Options Considered: 1) Approve the Mayor's Recommendation on the 2015 Planning Commission Work
Program as outlined in Section H of Exhibit A— January 20, 2015, Staff Report to the LUTC;
2) Adopt the Mayor's recommendation as further amended by the LUTC; 3) Do not adopt the Mayor's
recommendation.
MAYOR'S RECOMMENDATIO�ption 1
MAYOR APPROVAL:
CHIEF OF STAFF:
,DIRECTOR APPROVAL:
K
COMMITTEE RECOMMENDATION: I move to forward the Mayor's recommendation to the February 17, 2015,
City Council meetingfor approval.
Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member
PROPOSED COUNCIL MOTION: "I move approval of Mayor's recommendation. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
1ST reading
❑ TABLED/DEFERRED /NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 08/12/2010
RESOLUTION #
17
40k
Federal Way
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 20, 2015
TO: Land Use and Transportation Committee
VIA: Jim Ferrell, Mayor
FROM: Larry Frazier, AICP, Interim Community Development Director
Margaret H. Clark, AICP, Principal Planner *Ut%.
SUBJECT: 2015 Planning Commission and Long Range Planning Work Program
A. BACKGROUND
At the beginning of each calendar year, the Planning Commission's Work Program for that year is
approved by the City Council. The purpose of this memorandum is to update the Land Use/
Transportation Committee (LUTC) as to the status of the 2014 Work Program and to make a staff
recommendation on the 2015 Planning Commission Work Program.
B. THIS MEMORANDUM INCLUDES THE FOLLOWING INFORMATION
• Section C — Status of the 2014 Planning Commission Work Program
• Section D — 2015 Major Comprehensive Plan Update
• Section E — 2015 Annual Comprehensive Amendments
• Section F — 2015 Code Amendment Requests
• Section G — Other Long Range Planning Responsibilities. This is a list of other long range
planning responsibilities that are not part of the Planning Commission Work Program, but are
required to be done by long range planning staff.
• Section H — Potential Planning Commission Work Program/Mayor's Recommendation
18
C. STATUS OF THE 2014 PLANNING COMMISSION WORK PROGRAM
Item
Status
Required'
In process
Revise zoning regulations for the siting of Group Homes Type III
Completed
Amend allowable uses related to entertainment in the City Center
Completed
2015 Major Comprehensive Plan Update
In process
• Belmor Mobile Home Park
In process
• Lee /Bishop/Princen
In process
• A &R Development LLC
In process
• Hiu Ok Paek
In process
• 32020 Professional Building
In process
• Youngspring LLC Property
In process
Critical Areas Regulations Update
In process
Adopt marijuana- related code amendments in response to its legalization within the
In process
state of Washington
Discretionaryz — Organized by High, Medium, and Low Priority
High Priority
Extend Timeline for Planned Action SEPA through September 2015
Completed
Extend Timeline for Planned Action SEPA (long -term)
In process
Adopt a mobile /manufactured home park zoning designation and/or other regulations
In process
intended to preserve manufactured and mobile home parks
Amend process for updating the comprehensive plan
In process
Amend the nonconforming provisions
In process
Amend regulations to increase exempt levels for a threshold determination under the
Not Started
State Environmental Policy Act (SEPA)3
Medium Priority
Amend regulations to provide a more streamlined process for binding site plans Not Started
Amend regulations pertaining to types of improvements or structures allowed in Not Started
required yards
Amend regulations to broaden uses and standardize bulk and dimensional Not Started
requirements by zone, and to provide more appropriate setbacks and landscape buffers
for commercial uses
Adopt zoning regulations for the Twin Lakes Commercial Sub -Area
Amend regulations to address the maximum allowable building height in the City-
Center Core (CC -C) zoning district
Amend regulations to make review of variances an administrative process
Amend noticing provisions to incorporate new technologies and to remove
inconsistencies between different sections of the code
Adopt an ordinance addressing historic preservation
Not Started
Not Started
Not Started
Not Started
Not Started
These are actions that are required to be completed by state law.
ZCity Council has given staff direction to prepare these code amendments; however, they are not required by state law.
3 State law has been amended to allow for increasing the flexible thresholds that local governments may adopt to exempt minor
new construction projects from SEPA review.
Planning Commission Staff Report Meeting Date: February 2, 2015
2015 Planning Commission and Long Range Planning Work Program Page 2
19
Item Status
Low Priority
Amend regulations to allow oversize vehicles in approved enclosures in residential Not Started
zones
Amend regulations to allow senior housing/assisted living in the Professional Office Not Started
(PO) zone4
D. 2015 MAJOR COMPREHENSIVE PLAN UPDATE
Pursuant to RCW 36.70A. 130(5)(a), "Comprehensive plans — Review procedures and schedules —
Amendments," the City of Federal Way, along with King County and its other cities, must take action
to review and if needed, revise their comprehensive plans and development regulations by June 30,
2015, to ensure the plan and regulations comply with the Growth Management Act (GMA). Staff has
been working on the major update during the 2014 calendar year and will continue working on it
during this calendar year, completing the update by June 30, 2015, as required.
E. 2015 ANNUAL COMPREHENSIVE PLAN AMENDMENTS
The Federal Way Revised Code (FWRC) requires the city to accept applications for amendments to
the comprehensive plan on an annual basis. The city received the following six requests which have
been incorporated into the major comprehensive plan update (Exhibit A – Vicinity Map).
1. File #13- 104283 -UP, Belmor Mobile Home Park –Request for a comprehensive plan
amendment and rezone of the northwestern portion of parcel 162704 -9037
(approximately 16.75 acres), located south of South 3240' Street between I -5 and Pacific
Highway South, from Multiple Family Residential and Multi - Family (RM 3600, one unit
per 3,600 square feet) to City Center -Frame (CC -F).
2. File #14- 100044 -UP, Bishop/ Lee/Princen – Request for a comprehensive plan
amendment and rezone of parcels 302104 -9051, 302104 -9062, 302104 -9113, 302104-
9168, and 302104 -9065 ( totaling 6.14 acres acres), located south of SW 356`h Street
between 6`" Avenue SW and 8`h Avenue SW, from Single Family Medium - Density
Residential and Single Family (RS 15.0, one unit per 15,000 square feet) to Single
Family High- Density Residential and Single Family (RS 9.6, one unit per 9,600 square
feet) or Single Family High- Density Residential and Single Family (RS 7.2, one unit per
7,200 square feet).
3. File # 14- 101103 -UP, A &R Development LLC – Request for a comprehensive plan
amendment and rezone of parcels 172104 -9051 and 172104 -9074 (totaling 1.82 acres),
located between Celebration Park Road and 15`h Avenue South, from Office Park (OP) to
Community Business (BC).
4. File #14- 101334 -UP, Hiu Ok Paek –Request for a comprehensive plan amendment and
rezone of parcel 250300 -0035 (0.18 acres), located south of South 3086' Street and west
4 This is already part of the on -going work program and will be started once the applicant for a senior housing project in the PO
zone is ready to move forward.
Planning Commission Staff Report Meeting Date: February 2, 2015
2015 Planning Commission and Long Range Planning Work Program Page 3
20
of Pacific Highway South, from Multiple Family and Multi- Family (RM 1800, one unit
per 1,800 square feet) to Community Business (BC).
5. File #14- 104927 -UP, 32020 Professional Building —Request for a comprehensive plan
amendment and rezone of parcels 172104 -9058 and 172104 -9109 (1.97 acres), located
south of South 320`h Street and east of I` Avenue South, from Professional Office (PO)
to Office Park (OP).
6. File #14- 105078 -UP, Youngspring LLC Property— Request to amend language in the
Federal Way Comprehensive Plan Chapter 2, "Land Use," to allow senior housing,
including assisted living facilities and nursing homes, in the Commercial Enterprise (CE)
zone.
F. 2015 CODE AMENDMENTS REQUESTS
The FWRC requires the city to accept applications for code amendments on an annual basis. The city
did not receive any citizen - initiated code amendments for the 2015 amendment cycle.
G. OTHER LONG RANGE PLANNING RESPONSIBILITIES
The following describes reporting or monitoring work required by the state, county, or other agencies.
This is part of the Long Range Division Work Program, but not part of the Planning Commission Work
Program:
Item
Status
Required
Work on a city interdepartmental team to allocate Completed September 20146
projections for land use and employment to the city's
Transportation and Analysis Zones (TAZ's)5
Prepare a report for the Puget Sound Regional Council on Due at the end of February 2015
the number of residential building permits broken out by
type for 2014
Prepare a report on building permit and other housing- Due at the beginning of April 2015
related data to the Washington Office of Financial
Management, which is used to determine the population of
the city as of April 1, 2015
Review proposed amendments to the King County Staff works on this item whenever King
Countywide Planning Policies (CPP's), as necessary, and County proposes amendments to the CPP's
provide information to the city council for ratification
Courtesy Requests
Respond to surveys from University of Washington, and This is not a requirement; however, staff may
other institutions provide a courtesy response
5 This project was necessary to update the Traffic Model in order to prepare the 6 -year and 20 -year forecasts for transportation
facilities in Chapter 3, "Transportation."
Planning Commission Staff Report Meeting Date: February 2, 2015
2015 Planning Commission and Long Range Planning Work Program Page 4
21
H. POTENTIAL 2015 PLANNING COMMISSION WORK PROGRAM/MAYOR'S RECOMMENDATION
The long range planning staff is comprised of 1.5 Full Time Equivalents (FTE) and the current
planning staff is comprised of 3.5 FTE's, for a total of 5.0 FTE's. Long range planning activities
include comprehensive plan amendments, code amendments, and monitoring and reporting
development activity.
Historically we have carried over items on the work program from one year to another if they have not
been completed in the previous year. In addition, code amendments are frequently added after the
work program has been adopted as the need arises. Consequently, the annual work program has, in
reality, always been a multi -year work program.
In 2015, one FTE long range planning staff and '' /z FTE current planning staff will continue to work on
the Major Comprehensive Plan Update and Critical Areas Regulations update through June 2015. With
these major projects completed in the first half of the year, we expect to make significant progress on
the work program by the end of 2015. Staff recommends carrying over all of the items that were on the
2014 Planning Commission Work Program into 2015, although realistically we will not get to some of
these items until 2016.
The potential work program is organized as follows:
REQUIRED ACTIONS
• 2015 Major Comprehensive Plan Update
• Belmor Mobile Home Park
• LeeBishop/Princen
• A &R Development LLC
• Hiu Ok Paek
• 32020 Professional Building
• Youngspring LLC Property
Critical Areas Regulations Update
Adopt marijuana- related code amendments in response to its legalization within the state of
Washington
DISCRETIONARY ACTIONS
Organized by High, Medium, and Low Priority
High Priority
• Amend the language in the Environmental Policy related to the Time Horizon of the Planned
Action SEPA (long -term)
• Adopt a Mobile/Manufactured Home Park Zoning Designation and/or other regulations
intended to preserve manufactured and mobile home parks
• Amend process for updating the comprehensive plan
• Amend the nonconforming provisions
• Amend regulations to increase exempt levels for a threshold determination under the State
Planning Commission Staff Report Meeting Date: February 2, 2015
2015 Planning Commission and Long Range Planning Work Program Page 5
22
Environmental Policy Act (SEPA)7
Medium Priority
• Amend regulations to provide a more streamlined process for binding site plans
• Amend regulations pertaining to types of improvements or structures allowed in required yards
• Amend regulations to broaden uses and standardize bulk and dimensional requirements by
zone, and to provide more appropriate setbacks and landscape buffers for commercial uses
• Adopt zoning regulations for the Twin Lakes Commercial Sub -Area
• Amend regulations to address the maximum allowable building height in the City- Center Core
(CC -C) zoning district
• Amend regulations to make review of variances an administrative process
• Amend noticing provisions to incorporate new technologies and to remove inconsistencies
between different sections of the code
• Adopt an ordinance addressing historic preservation
Low Priority
• Amend regulations to allow oversize vehicles in approved enclosures in residential zones
• Amend regulations to allow senior housing /assisted living in the Professional Office (PO) zone
HOUSEKEEPING CODE AMENDMENTS
These are amendments that may be necessary at any time of the year to ensure the implementation of
existing code language and may rise to a high priority.
EXHIBIT
Composite Map — Location of Site - Specific Requests
KA2015 Planning Commission Work Program \LUTC \O1 1615 Staff Report.doc
7 State law has been amended to allow for increasing the flexible thresholds that local governments may adopt to exempt minor
new construction projects from SEPA review.
sThis is already part of the on -going work program and will be started once the applicant for a senior housing project in the PO
zone is ready to move forward.
Planning Commission Staff Report Meeting Date: February 2, 2015
2015 Planning Commission and Long Range Planning Work Program Page 6
23
M
CM
N
a
Q
N
rn
Y c
32
O� A21V1111W
!._ -.__ .,__
�i
s
c
cn
P
d J m
O
C1 ,g
O J
.. NI
J
m
E
S
S 3AV H19Z
m
cc
4-0
= d O O
y
U
>
C
i
.�
V%
�
N Q C-
�O N
a m
c.�
O
N Q E
O
�
J a) m O
f0
ma La
U-
U
y
YF,
°
m
y_
O =
W
Q
O O��0
N
�
cUim
O
Ua
E
4) Z No �N
c
"
Na
0
�❑ m Q= M
d
��
°
.E
N C'7 .4 ui
-�
'.�i
(z
Mn -0
M
CM
N
a
S
°�' .�atli►�Lw
obi y fq
+] N
S AMH OHIOW
rn:
r
i
0,
S 3AV 3SL
I.-
U)
O
N
M
to S AAM 0I=1IOtld
L
�O
N
F
Yn
y
S 3AV 3sL
a
r
110
b0 wySb, L L
L M
to M y
MS 3AV IsLZ 3 MS 3AV Is
rn
O01
Yp,
y�
0
fcNGI f-19 ,
1•:
ry��b y �•..; l�
DRy
2�
.F
RO S* i !'
HOB
Y
i
p
Z `.
,y
24
i
S 3AV 449 A ••• a
32
O� A21V1111W
!._ -.__ .,__
s
.. NI
S
S 3AV H19Z
S
°�' .�atli►�Lw
obi y fq
+] N
S AMH OHIOW
rn:
r
i
0,
S 3AV 3SL
I.-
U)
O
N
M
to S AAM 0I=1IOtld
L
�O
N
F
Yn
y
S 3AV 3sL
a
r
110
b0 wySb, L L
L M
to M y
MS 3AV IsLZ 3 MS 3AV Is
rn
O01
Yp,
y�
0
fcNGI f-19 ,
1•:
ry��b y �•..; l�
DRy
2�
.F
RO S* i !'
HOB
Y
i
p
Z `.
,y
24
i