LUTC MINS 02-02-2015City of Federal Way
City Council
Land Use /Transportation Committee
February 2, 2015 City Hall
5:30 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia
Assefa- Dawson. Council members in attendance: Deputy Mayor Burbidge.
Staff in Attendance: Chief of Staff Brian Wilson, Deputy Public Works Director /PACC Project Director Will Appleton,
Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez, Interim Streets Manager John Mulkey, Interim
Community Development Director Larry Frazier, Planner Manager Isaac Conlen, Principal Planner Margaret Clark, Street
_ Systems Project Engineer Christine Mullen, and Administrative Assistant II Shawna Upton.
1. CALL TO ORDER
Committee Chair Celski called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT (3 minutes)
Diana Noble - Gulliford, Federal Way Historical Society, urged the Council to keep the Ordinance regarding the
preservation of landmarks on the work program for the Planning Commission and move it to a higher priority.
3. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: January 5, 2015
Committee approved the January 5, 2015, LUTC minutes as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
B. S 3201" Street @ 20th Ave S Intersection Improvements Water Quality Vault Project —
Project Acceptance
Ms. Mullen summarized the project and final construction costs noting the project came in
under budget. The City Council must accept the work as complete to meet State
Department of Revenue and State Department of Labor and Industries requirements.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0
Forward to
Council
N/A
February 17, 2015
Consent
C. 15t Ave S @ S 3281h Street Intersection Improvements — 85% Design Status Report and February 17, 2015
Authorization to Bid Consent
Ms. Mullen commented that this project will construct a signal and install northbound and
southbound left -turn lanes at the intersection. At this time, there is a funding shortfall.
The estimated shortfall is due to a higher bidding climate and adjustments to the design
of the project to meet current standards. Discussion was held regarding current and future
traffic volumes expected at this intersection as well as how the improvements are going
Committee Members City Staff
Bob Celski, Chair Marwan Salloum, P. E., Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant II
Lydia Assefa- Dawson, Member 253- 835 -2703
to benefit the area. Other possible funding sources that could be used to close the gap
on the funding shortfall were also briefly discussed.
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
D. Grant Funding for Transportation Projects — Authorization to Accept Grant Funding February 17, 2015
Consent
Mr. Perez informed the Committee that grant funding was awarded to the City for citywide
flashing yellow arrow retrofits. He pointed out that the city match identified is very small
because the State will pay for all construction costs if the project is completed by
September 2017. The required match funds are a mere 10% of the design cost.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0
S 320th Street (11th Place S to I -5 Limited Access) Preservation Project — Project February 17, 2015
Acceptance Consent
Mr. Mulkey briefly noted the City Council must accept the work on a Public Works
construction project as complete to meet State Department of Revenue and State
Department of Labor and Industries requirements. The project is finished and came in
under budget.
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
F. 2015 Planning Commission Work Program February 17, 2015
Business
Ms. Clark presented information on the 2015 Planning Commission and Long Range Work
Plan. She addressed current workloads, staffing levels, responsibilities of planning staff
that fall outside the work program and briefly covered current code amendments being
worked on. She discussed further the status of the 2014 planning commission work
program items, 2015 major comprehensive plan updates, 2015 annual comprehensive
amendments, 2015 code amendment requests, potential planning commission work
program and Mayor's recommendation. Ms. Clark provided details for each item on the
work program and noted the status. Discussion was held regarding the historical
preservation topic and whether there was a way to move it up to a higher priority and
possibly use temporary staff to help complete the work. Mr. Frazier noted that grant
opportunities are limited, there is a specific process the City would have to follow to
identify and designate historical sites and that the work involved is believed to be at a
much higher level than what a temporary employee would be able to provide. Several
items on the work program have mandated completion dates and will be the main areas
of focus for staff. Further comments were made asking staff to provide more specific
descriptors to help clarify line items on the work plan so they are more easily understood.
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, March 2, 2015 at 5:30 p.m. in City Hall Council Chambers.
Committee Members
Bob Celski, Chair
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
City Staff
Marwan Salloum, AE., Public Works Director
Shawn Upton, Administrative Assistant 11
253- 835 -2703
6. ADJOURN
The meeting adjourned at 6:41 PM.
C Miw'IITTEE APPROVAL:
Bob elski, C air
Committee Members
Bob Ceiski, Chair
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
Kelly Mal ey, Member
Attest:
a Upton, Adrn istrative Assistant II
a
T,' a Assefa -D on, ember
City Staff
Marwan Salloum, P. E., Public Works Director
Shawna Upton, Administrative Assistant II
253- 835 -2703