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PRHSPSC MINS 02-10-2015 K:\PRHSPS Committee\2015\02102015 Mins.doc City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday February 10, 2015 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Honda, and Committee members Duclos and Moore Council Members in Attendance: Deputy Mayor Burbidge Staff Members in Attendance: Police Chief Andy Hwang, Brian Wilson, Chief of Staff, John Hutton, Parks Director, Ryan Call, City Attorney, Steve Ikerd Parks Deputy Director, Rick Perez, Sr. Traffic Engineer, Cody Geddes, Recreation Supervisor, and Mary Jaenicke, Administrative Asst. II. Chair Honda called the meeting to order at 5:00p.m. Public Comment: None Commission Comment: None APPROVAL OF MINUTES Committee member Duclos moved to approve the January minutes. Committee member Moore seconded. Motion passed. BUSINESS ITEMS Youth Commission 2015 Work Plan Mr. Geddes reviewed the Youth Commission Work Plan. Chair Honda and Deputy Mayor Burbidge both stated that it’s an ambitious work plan, and that it looks good. Mr. Ge ddes stated that the commission will be dividing up the volunteer events between the 14 members. Committee member Duclos moved to forward the Youth Commission 2015 Work Plan to the February 17, 2015 consent agenda for approval. Committee member Moore secon ded. Motion passed. First Amendment to Services Agreement for the Commons at Federal Way Police Services The Federal Way Police Department has had a contract with the Commons Mall since 1999. Three officers are assigned to the Mall on a full-time basis. The total cost for salary and benefits for the officers is close to $350,000.00. Steadfast Companies pays for half and the city pays for the other half. It has been very effective to have the officers at the mall to deter criminal activity. This is a one year extension agreement. Committee member Moore asked if there were any tools or resources that the department wished they had. Chief Hwang answered that they could enhance their operations there if they could provide them adequate workspace. The Mall has agreed to this request, and the workspace should be completed in approximately 90 days. Committee member Duclos moved to forward the First Amendment to Services Agreement for The Commons at Federal Way Police Services to the February 17, 2015 City Council consent agenda for approval. Committee member Moore seconded. Motion passed. Pedestrian Safety – Information Only Chief Hwang stated that pedestrian and bicycle safety is very important to the City. They have been striving to make improvements to enhance the safety of the pedestrians and bicyclists. Serious collisions tend to be cyclical and it is hard to predict when it is going to happen. The usual cause of these collisions is the inattention on the part of the driver or pedestrian. In 2014 there were three fatal collisions. Two of those fatalities were to pedestrians. Chief Hwang reviewed the precautions that the city is taking. One of the projects is the Nick and Derek project; this has resulted 34 DUI arrests and the issuance of 1,094 tickets for distracted driving in 2014. Chief Hwang stated that a lot of people on the road take driving for granted, and they don’t realize how dangerous driving is. All accidents are preventable. Chief Hwang stated that the Federal Way Police Department is doing the best they can do, but it is a constant challenge. Panther Lake Master Plan Acceptance and Bid Request Mr. Ikerd reviewed the Master Plan with the committee. They have been working on the plan for the past two year s. The Master Plan features include a new loop trail around the lake with a connection to the BPA Trail. It also includes a 41 stall parking lot, playgrounds, a restroom and a picnic shelter. The cost estimate for the entire project PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February 10, 2015 Summary Page 2 is $1,500,000. Funds available at this time are $1,086,000. Because of the shortfall, staff is recommending a 2 or 3 phased approach. The base bid would include half a parking lot with 21 stalls and asphalting 20% of the trail. The bid will include an add-on alternate which would consist of expanding the parking lot to 40 stalls and paving the remaining 80% of the trail. Chair Honda is concerned about using the REET funds for this project when there are other parks that need attention. She asked how much of the project could be done if the REET funds were not used. Mr. Ikerd answered that we most likely would not be able to do the parking lot. Chair Honda is concerned that if we build the parking lot, and there is an event at the Aquatic Center and the Little League field, there would be no way to prevent people those people from using the Panther Lake parking lot, and it would prevent people who want to use the park from parking there. Committee member Moore asked if the REET funds could be used for other areas. Mr. Ikerd answered yes it could be used anywhere in the city. Committee member Duclos asked if it was City Council that directed that the REET funds go towards this project. Mr. Ikerd is unsure and will follow up with Finance. Committee member Moore would like the REET funds to go towards Lakota. Committee member Duclos stated that if REET is used for this project, then it could complete the first phase of the project. Chair Honda asked if the REET funds could be removed from the project funds after they see the bid results. Mr. Ikerd answered that yes t hey could. She is concerned about building a new park. Committee member Duclos stated that this is not a new park ; this would be an improvement to what we already have. Committee member Duclos moved to send the Panther Lake Master Plan out to bid with alternates and come back to the committee with the bid results. The following discussion was held: Mr. Ikerd stated that the way the bids are now it includes alternates for half of a parking lot, and a full parking lot. Mr. Ikerd asked for direction on whether or not the bids should include an alternate without a parking lot. Mr. Ikerd stated that if you build half of a parking lot, you will get the entire infrastructure for the remainder of the parking lot in the future, the restroom facility and all of the other amenities. Chair Honda asked what the timeline would be to complete the project with the restroom and other amenities. Mr. Ikerd answered that there is no specific timeline; it will depend on when funds become available. Committee member Duclos recommended that staff go out to bid and come back to the committee with the bid results. She also would like the bid to include an alternate without the parking lot. Mr. Ikerd stated that the bid has not been written yet, and we are able to add an alternate that says no parking lot. Martin Moore seconded. Motion Passed. The question was asked if this was going onto the full Council on February 17, 2015, and the answer was no. Mr. Ikerd asked for clarification on whether or not this has to go to full Council before he can go out to bid. Further discussion was held; staff will go to full Council asking them to accept the Master Plan and give permission to go out to bid. Staff will then come back to committee with the bid results. Committee member Duclos moved to forward the acceptance of the proposed Panther Lake Park Master Plan and allow staff to bid the project with add alternates to the full council February 17, 2015 consent agenda for approval. Committee Moore seconded. Motion passed. First Amendment for Urban Forestry Services Mr. Gerwen stated that in 2013 the city contracted with EarthCorps for providing urban forestry services. $20,000 per year is allocated to them. Chair Honda asked who creates their work plan. Mr. Gerwen answered that he works directly with them, and they have a set of parks that they work on. The sites are West Hylebos, Panther Lake, Poverty Bay, and Dumas Bay Sanctuary. Some of the services they provide is removing invasive species, native plant maintenance and managing volunteer events. Committee member Moore asked if EarthCorps performed maintenance work in only open spaces and not parks. Mr. Ikerd answered yes, with exception of Dumas Bay Sanctuary and West Hylebos Parks. Mr. Gerwen clarified that the work they are doing at those lo cations is in undeveloped areas. Committee member Duclos moved to forward the proposed Agreement to the February 17, 2015 consent agenda for approval. Committee member Moore seconded. Motion passed. Northern Pacific Construction Retainage Release Mr. Ikerd stated that tenant improvements were made in the Courts to improve security. The project has been completed and staff is asking for permission to release the retainage. The amount of the retainage to be released is $1,888.16. Committee member Duclos moved to forward the acceptance of the Northern Pacific Construction contract as complete and the authorization of staff to release their $1,888.16 retainage to the full Council February 17, 2015 consent agenda for approval. Committee member Moore seconded. Mo tion passed. OTHER BUSINESS Chair Honda stated that the parking lot at the West Hylebos Park is blocked off, and it hadn’t been before. Mr. Gerwen answered that it had been blocked off, but people were moving the barricades. It was initially blocked o ff so they could do some repairs to the parking lot. They have also discovered that people are not obeying the signs, and walking back into the park in an unsafe environment. They have installed new signage, and the parking lot will remain closed until the park is reopened. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February 10, 2015 Summary Page 3 NEXT MEETING: March 10, 2015 ADJOURNMENT Meeting adjourned at 5:49p.m.