PRHSPSC MINS 02-10-2015
K:\PRHSPS Committee\2015\02102015 Mins.doc
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday February 10, 2015
5:00 p.m.
SUMMARY
Committee Members in Attendance: Chair Honda, and Committee members Duclos and Moore
Council Members in Attendance: Deputy Mayor Burbidge
Staff Members in Attendance: Police Chief Andy Hwang, Brian Wilson, Chief of Staff, John Hutton, Parks
Director, Ryan Call, City Attorney, Steve Ikerd Parks Deputy Director, Rick Perez, Sr. Traffic Engineer, Cody
Geddes, Recreation Supervisor, and Mary Jaenicke, Administrative Asst. II.
Chair Honda called the meeting to order at 5:00p.m.
Public Comment: None
Commission Comment: None
APPROVAL OF MINUTES
Committee member Duclos moved to approve the January minutes. Committee member Moore seconded.
Motion passed.
BUSINESS ITEMS
Youth Commission 2015 Work Plan
Mr. Geddes reviewed the Youth Commission Work Plan. Chair Honda and Deputy Mayor Burbidge both stated that
it’s an ambitious work plan, and that it looks good. Mr. Ge ddes stated that the commission will be dividing up the
volunteer events between the 14 members. Committee member Duclos moved to forward the Youth Commission
2015 Work Plan to the February 17, 2015 consent agenda for approval. Committee member Moore secon ded.
Motion passed.
First Amendment to Services Agreement for the Commons at Federal Way Police Services
The Federal Way Police Department has had a contract with the Commons Mall since 1999. Three officers are
assigned to the Mall on a full-time basis. The total cost for salary and benefits for the officers is close to
$350,000.00. Steadfast Companies pays for half and the city pays for the other half. It has been very effective to have
the officers at the mall to deter criminal activity. This is a one year extension agreement. Committee member Moore
asked if there were any tools or resources that the department wished they had. Chief Hwang answered that they
could enhance their operations there if they could provide them adequate workspace. The Mall has agreed to this
request, and the workspace should be completed in approximately 90 days. Committee member Duclos moved to
forward the First Amendment to Services Agreement for The Commons at Federal Way Police Services to the
February 17, 2015 City Council consent agenda for approval. Committee member Moore seconded. Motion
passed.
Pedestrian Safety – Information Only
Chief Hwang stated that pedestrian and bicycle safety is very important to the City. They have been striving to make
improvements to enhance the safety of the pedestrians and bicyclists. Serious collisions tend to be cyclical and it is
hard to predict when it is going to happen. The usual cause of these collisions is the inattention on the part of the
driver or pedestrian. In 2014 there were three fatal collisions. Two of those fatalities were to pedestrians. Chief
Hwang reviewed the precautions that the city is taking. One of the projects is the Nick and Derek project; this has
resulted 34 DUI arrests and the issuance of 1,094 tickets for distracted driving in 2014. Chief Hwang stated that a lot
of people on the road take driving for granted, and they don’t realize how dangerous driving is. All accidents are
preventable. Chief Hwang stated that the Federal Way Police Department is doing the best they can do, but it is a
constant challenge.
Panther Lake Master Plan Acceptance and Bid Request
Mr. Ikerd reviewed the Master Plan with the committee. They have been working on the plan for the past two year s.
The Master Plan features include a new loop trail around the lake with a connection to the BPA Trail. It also
includes a 41 stall parking lot, playgrounds, a restroom and a picnic shelter. The cost estimate for the entire project
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, February 10, 2015 Summary
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is $1,500,000. Funds available at this time are $1,086,000. Because of the shortfall, staff is recommending a 2 or 3
phased approach. The base bid would include half a parking lot with 21 stalls and asphalting 20% of the trail. The
bid will include an add-on alternate which would consist of expanding the parking lot to 40 stalls and paving the
remaining 80% of the trail. Chair Honda is concerned about using the REET funds for this project when there are
other parks that need attention. She asked how much of the project could be done if the REET funds were not used.
Mr. Ikerd answered that we most likely would not be able to do the parking lot. Chair Honda is concerned that if we
build the parking lot, and there is an event at the Aquatic Center and the Little League field, there would be no way
to prevent people those people from using the Panther Lake parking lot, and it would prevent people who want to use
the park from parking there. Committee member Moore asked if the REET funds could be used for other areas. Mr.
Ikerd answered yes it could be used anywhere in the city. Committee member Duclos asked if it was City Council
that directed that the REET funds go towards this project. Mr. Ikerd is unsure and will follow up with Finance.
Committee member Moore would like the REET funds to go towards Lakota. Committee member Duclos stated that
if REET is used for this project, then it could complete the first phase of the project. Chair Honda asked if the REET
funds could be removed from the project funds after they see the bid results. Mr. Ikerd answered that yes t hey could.
She is concerned about building a new park. Committee member Duclos stated that this is not a new park ; this would
be an improvement to what we already have. Committee member Duclos moved to send the Panther Lake
Master Plan out to bid with alternates and come back to the committee with the bid results. The following
discussion was held: Mr. Ikerd stated that the way the bids are now it includes alternates for half of a parking lot, and
a full parking lot. Mr. Ikerd asked for direction on whether or not the bids should include an alternate without a
parking lot. Mr. Ikerd stated that if you build half of a parking lot, you will get the entire infrastructure for the
remainder of the parking lot in the future, the restroom facility and all of the other amenities. Chair Honda asked
what the timeline would be to complete the project with the restroom and other amenities. Mr. Ikerd answered that
there is no specific timeline; it will depend on when funds become available. Committee member Duclos
recommended that staff go out to bid and come back to the committee with the bid results. She also would like the
bid to include an alternate without the parking lot. Mr. Ikerd stated that the bid has not been written yet, and we are
able to add an alternate that says no parking lot. Martin Moore seconded. Motion Passed. The question was asked
if this was going onto the full Council on February 17, 2015, and the answer was no. Mr. Ikerd asked for clarification
on whether or not this has to go to full Council before he can go out to bid. Further discussion was held; staff will go
to full Council asking them to accept the Master Plan and give permission to go out to bid. Staff will then come back
to committee with the bid results. Committee member Duclos moved to forward the acceptance of the proposed
Panther Lake Park Master Plan and allow staff to bid the project with add alternates to the full council
February 17, 2015 consent agenda for approval. Committee Moore seconded. Motion passed.
First Amendment for Urban Forestry Services
Mr. Gerwen stated that in 2013 the city contracted with EarthCorps for providing urban forestry services. $20,000
per year is allocated to them. Chair Honda asked who creates their work plan. Mr. Gerwen answered that he works
directly with them, and they have a set of parks that they work on. The sites are West Hylebos, Panther Lake,
Poverty Bay, and Dumas Bay Sanctuary. Some of the services they provide is removing invasive species, native
plant maintenance and managing volunteer events. Committee member Moore asked if EarthCorps performed
maintenance work in only open spaces and not parks. Mr. Ikerd answered yes, with exception of Dumas Bay
Sanctuary and West Hylebos Parks. Mr. Gerwen clarified that the work they are doing at those lo cations is in
undeveloped areas. Committee member Duclos moved to forward the proposed Agreement to the February
17, 2015 consent agenda for approval. Committee member Moore seconded. Motion passed.
Northern Pacific Construction Retainage Release
Mr. Ikerd stated that tenant improvements were made in the Courts to improve security. The project has been
completed and staff is asking for permission to release the retainage. The amount of the retainage to be released is
$1,888.16. Committee member Duclos moved to forward the acceptance of the Northern Pacific Construction
contract as complete and the authorization of staff to release their $1,888.16 retainage to the full Council
February 17, 2015 consent agenda for approval. Committee member Moore seconded. Mo tion passed.
OTHER BUSINESS
Chair Honda stated that the parking lot at the West Hylebos Park is blocked off, and it hadn’t been before. Mr.
Gerwen answered that it had been blocked off, but people were moving the barricades. It was initially blocked o ff so
they could do some repairs to the parking lot. They have also discovered that people are not obeying the signs, and
walking back into the park in an unsafe environment. They have installed new signage, and the parking lot will
remain closed until the park is reopened.
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Tuesday, February 10, 2015 Summary
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NEXT MEETING:
March 10, 2015
ADJOURNMENT
Meeting adjourned at 5:49p.m.