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Parks Comm Mins 03-05-2015g:\parks comm mtg notes\2015\03052015 minutes.doc CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, March 5, 2015 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Koppang called the meeting to order at 6:30pm. Present: Chair Mark Koppang, Vice Chair Mike Hoefel, Lynda Jenkins, Anthony Murrieta, David Wilson, and P.K. Thumbi, Laura Belvin and Dawn Coggins Excused: David Berger Unexcused: George Pfeiffer Guests: Deputy Mayor Burbidge, Chief of Staff Brian Wilson, Mike Stanley Staff: Parks Director John Hutton, Deputy Parks Director Steve Ikerd, Jason Gerwen Parks & Facilities Manager, and Parks Administrative Assistant II Mary Jaenicke. PUBLIC FORUM None APPROVAL OF MINUTES Minutes from the February Parks and Recreation Commission regular meeting were approved as written. Motion by Murrietta to approve the minutes as written, seconded by Hoefel. Motion passes. COMMISSION BUSINESS TOWN SQUARE PARK UPDATE Chair Koppang reported that the goal for the commission is to review the plans and potentially vote to move the project forward to the committee if we are in agreement that the plans as presented represent a good starting point for the Town Square Park. Chair Koppang also assured the commission that no final decisions are being made at tonight’s meeting regarding the location or inclusion of any of the elements. Our approval and recommendation simply provide the council with the opportunity to go forward with preliminary bidding if they elect to do so. Mr. Hutton stated that staff has put together a very nice park, while keeping the budget and the targeted opening date in mind. Many of the concepts that were brought forward from the public meetings, surveys and the Parks Commission have been incorporated into the park. Staff is in the process of finalizing the costs. Staff plan to present the 30% design, if recommended by the commission, at Council Committee on March 10, and if approved there at the Full Council on March 17. This will come back to the Commission at the 85% design. Groundbreaking will take place on June 22. It is scheduled to open in June of 2016. Mr. Ikerd presented the 30% design. Elements of the park include a spray feature, play structures, restroom, Veterans Memorial, picnic shelter, trees, a location for the holiday tree and a great lawn area. Vice Chair Hoefel stated that he would like the concerts to take place at the southeast corner of the park so there would be the view of Mt. Rainier in the background. Mr. Ikerd stated that they wanted to leave that area as open as possible and to place the amenities where they made the most sense. Commissioner Murrietta suggested trail markers on the path that will mark the distance on the trail. Mr. Hutton stated that there are logistical reasons for placing the stage closer to the parking lot. It will make it easier to get the sound equipment to the stage for the bands. Chair Koppang stated that having the stage close to the parking lot could result in distractions from people coming and going. He would like it in the southeast corner; it would be a Parks and Recreation Commission, March 5, 2015 Page 2 g:\parks comm mtg notes\2015\03052015 minutes.doc natural amphitheater. Citizen Mike Stanley, who was permitted to ask questions after the normal citizen comment period, asked who the staff was working with in conjunction with the Veterans Memorial. Mr. Hutton answered that they are not working with anyone at this time; but that Steve McNey has contacted a few of the Veteran organizations. Mr. Stanley encouraged the staff to gather people together to discuss the Veterans memorial. Chair Koppang assured Mr. Stanley and the commission that the intention at this time is to set aside the location for the memorial, and then reach out to the community and that this meeting is for approving the concept of the park, not the specificity of the elements or their location in the park. Vice-Chair Hoefel inquired about a volleyball court. Mr. Ikerd answered that we have volleyball courts at a few of our parks, and they are not heavily used. Commissioner Murrietta moved to approve the 30% design concept and forward it to the Parks, Recreation, Human Services and Public Safety Council Committee on March 10, 2015. Commissioner Wilson seconded. Motion passed. PARK APPRECIATION DAY (EARTH DAY) Chair Koppang encouraged the commission to reach out to groups that they are associated with to make sure that they are aware of Park Appreciation Day, and to be a part of it. Mr. Gerwen stated that he has been contacted by LDS, Todd Beamer students and AmeriCorps. It was confirmed that lunch will be provided. ADELAIDE PARK PLAY STRUCTURE Mr. Gerwen is now in charge of this project. He presented options for the Commission to review, these are only conceptual ideas. He stated that they are confined to the round circle, and they do not want to change the footprint. It’s a unique site, and they want to take advantage of the elevation of that site. The Commissioners discussed what features they liked. Mr. Hutton stated that they would like to hold a neighborhood meeting prior to the Neighborhood Connections meeting that is scheduled for April 23, at Adelaide Elementary school. Th e first meeting will give the community an opportunity to provide feedback on what features they would like. Staff would then follow up with the community at that Neighborhood Connections meeting. The information that is gathered at those meetings will be forwarded onto the playground manufacturers for them to develop designs for the park. These designs will be presented to the Parks Commission. The idea of forming a study group was discussed, a decision will be made at the April 2 Parks Commission meeting. Mr. Gerwen requested that the commissioners send him pictures of features that they would like to see at the park. Options for the location of the swing set were discussed. There are two swings per bay. They would like to have both tot swings and belt swings. A date for the neighborhood meeting was discussed; Jason will try and schedule it for the week of March 30, or April 6. The timeframe will be 6:00-7:30pm. STAFF REPORTS WEST HYLEBOS WETLANDS PARK – STORM DAMAGE UPDATE Mr. Gerwen reported that AmeriCorps has made good progress at the site. The biggest challenge has been lining up the tires. These are Styrofoam filled tires that are the floatation for a large part of the boardwalk. Staff will be out there working for approximately two more days. They will be working on the re-route. There will be another AmeriCorp event on March 13. The goal for Earth Day is to finish the re-route, complete the pathway from the parking lot to the boardwalk, and to complete the waterline. PANTHER LAKE TRAIL Mr. Ikerd reported that the bid documents are being finalized and we should be going out to bid soon. OTHER BUSINESS Vice-Chair Hoefel stated that the bridge on the BPA Trail is slippery in the morning, and would like signage warning people. Staff stated that there had been signage there, and they will get it replaced. Commissioner Jenkins inquired about the signage at the Denny Cabin. Mr. Gerwen stated that it was vandalized, and their goal is to get it up as soon as they can. It will take approximately 10-12 man hours to repair the sign. Parks and Recreation Commission, March 5, 2015 Page 3 g:\parks comm mtg notes\2015\03052015 minutes.doc NEXT MEETING/AGENDA ITEMS The next meeting is scheduled for April 2, 2015. Items for the April 2, 2015 meeting are: Commission Business Parks Appreciation Day – finalize the plans Staff Reports Town Square Park Adelaide Park Play Structure OTHER BUSINESS Mr. Hutton provided an update on the Red, White and Blues Festival. Spike and the Impalers will be performing. The kid’s parade will take place within the festival grounds. Chair Koppang opened discussion regarding the commissions thoughts on using a portion of the funds that were set aside for the Lakota playfield to be used to improve other elements of the park the community could use, such as adding a play structure or improving the walking trail, while we are waiting for the school districts portion of the funding for the field comes in. Ms. Coggins and Commissioner Thumbi stated that the field and the track are the two main issues, and that they thought the money should remain set aside. Vice-Chair Hoefel stated the track is in bad shape. Mr. Ikerd stated that the Federal Way School District is responsible for maintaining the track. Commissioner Belvin thought it would be good to have the perimeter trail improved. The consensus was to take no further action at this time. Vice-Chair Hoefel asked about the grant for the soccer fields. Mr. Hutton stated that it is coming up for application, and staff is exploring that. ADJOURNMENT Motion by Jenkins, second by Hoefel to adjourn the meeting. Chair Koppang adjourned the meeting at 8:12 pm.