LUTC MINS 03-02-2015City of Federal Way
City Council
Land Use /Transportation Committee
March 2, 2015 City Hall
5:30 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia
Assefa- Dawson. Council members in attendance: Susan Honda.
Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director /PACC Project Director Will
Appleton, Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez, Streets Manager John Mulkey, Surface
Water Manager Theresa Thurlow, Solid Waste & Recycling Coordinator Rob Van Orsow, Street Systems Project Engineer
Christine Mullen, Street Systems Engineer Jeff Huynh, ESA & NPDES Coordinator Hollie Shillie and Administrative Assistant II
Shawna Upton.
CALL TO ORDER
Committee Chair Celski called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT (3 minutes)
None.
3. COMMITTEE BUSINESS
Motion by Maloney to amend the agenda by adding the Waste Management / Cedar Grove Composting — Processing
Surcharge topic to the agenda under Committee Business as Item G for Committee action.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
Topic Title/ Description
Forward to
Council
A. Approval of Minutes: February 2, 2015 N/A
Committee approved the February 2, 2015, LUTC minutes as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
B. 2015 Asphalt Overlay Bid Award March 17, 2015
Consent
Mr. Huynh stated six bids were received on February 11th for the 2015 Asphalt Overlay
Project. The lowest responsive, responsible bidder is Lakeside Industries, Inc., with a total
bid of $1,462,720.67. Mr. Huynh provided a summary of the available funds and a
breakdown of estimated project costs.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney
Committee Members
Bob Celski, Chair
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
Passed: Unanimously, 3 -0
City Staff
Marwan 5alloum, P. E., Public Works Director
5hawna Upton, Administrative Assistant II
253- 835 -2703
C. S 304" Street @ 28th Ave S – 100% Status and Authorization to Bid March 17, 2015
Consent
Ms. Mullen noted this project will construct a traffic signal and new northbound right turn
lane at the intersection of S 304th Stand 28th Ave South. This project requires right -of -way
acquisition on three parcels. Ms. Mullen provided a brief summary of the progress of the
project to date, details on the retaining wall including type of material that will be used,
signal timing, queue lengths, estimated expenditures and available funding.
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
D. Safety Improvement Project – Project Acceptance March 17, 2015
Consent
Mr. Long indicated that prior to release of retainage on a Public Works construction project,
the City Council must accept the work as complete. Mr. Long presented pictures of the
improvements and stated the contract with Transportation Systems came in below budget
and is complete.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0
E. Mayer Right of Way Lease Agreement Extension March 17, 2015
Consent
Mr. Mulkey presented some background information on this topic. He explained that Mr.
Mayer owns water front property adjacent to 53rd Ave SW and the only access to that
property is through a dirt path on the unopened portion of 53rd Ave SW and a tram system
constructed by Mr. Mayer. Mr. Mayer wishes to extend the lease agreement for an
additional five years.
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
2015 Annual Report – NPDES Municipal Stormwater Permit March 17, 2015
Consent
Ms. Shilley provided a brief summary of the NPDES Permit, requirements and program
elements. The NPDES Permit requires that all affected municipalities create and
implement a Stormwater Management Program which addresses six required program
elements: 1) Public Education and outreach, 2) public Involvement and Participation, 3)
Illicit Discharge Detection and Elimination, 4) Construction Site Run —Off, 5) Operations
and Maintenance of Post Construction Stormwater Facility, and 6) Monitoring. She
discussed the annual report that staff prepared for submission to Washington State
Department of Ecology.
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
G. Waste Management / Cedar Grove Composting: Processing Surcharge March 17, 2015
Consent
Mr. Van Orsow presented information on the Waste Management / Cedar Grove
Composting Processing Surcharge item. He noted this item establishes a surcharge to
offset yard waste composting costs incurred by Cedar Grove Composting.
Committee forwarded Option #1 as presented.
Moved: Assefa - Dawson Seconded: Maloney
Committee Members
Bob Celski, Chair
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
Passed: Unanimously, 3 -0
City Staff
Marwan Salloum, P. E., Public Works Director
Shawna Upton, Administrative Assistant II
253- 835 -2703
4. OTHER
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, April 6, 2015 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 6:20 PM.
COMMITTEE APPROVAL:
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Kelly Mal ey, Member
Attest:
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Committee Members City Staff
Bob Celski, Chair Marwan Salloum, P. E., Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant II
Lydia Assefa- Dawson, Member 253- 835 -2703