FEDRAC MINUTES 03-24-2015CITY Of
Federal Way
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS
COUNCIL COMMITTEE
SUMMARY MINUTES
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Celski and Councilmember Moore.
COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge and Councilmember Honda.
STAFF MEMBERS IN ATTENDANCE: Chief of Staff Brian Wilson; Finance Director Ade Ariwoola; City
Attorney Amy Jo Pearsall; Parks and Facilities Manager Steve Ikerd; IT Manager Thomas Fichtner; Parks,
Recreation & Cultural Services Director John Hutton; Dumas Bay Center Manager Robert Ettinger;
Administrative Assistant Trudy Crozier.
PUBLIC COMMENT: None.
APPROVAL OF SUMMARY MINUTES:
Motion to approve the February 24, 2015 minutes as presented; motion seconded and carried 3 -0.
DUMAS BAY CENTRE /KNUTZEN FAMILY THEATRE RE- CARPETING:
Mr. Ettinger presented the Councilmembers with a colored diagram, replicating the black and white
diagram found in the FEDRAC packet. He also displayed four different types of carpeting, which will be
installed at the Dumas Bay Center in several phases. Councilmembers inquired about the bids, to which
Mr. Ettinger responded that there were only two bids submitted after advertising with the MRSC
Roster, and every carpet installer listed on the Roster.
Councilmember Celski noted that the Dumas Bay Centre Fund is below the required fund balance, to
which Mr. Ariwoola responded that the essence of the Reserve Fund was to utilize these monies for
refurbishing the building. He also reported that this project was properly budgeted as seen in the
Dumas Bay Centre Fund table, on page 70 of the FEDRAC Packet. Councilmembers agreed with Mr.
Ariwoola that re- building the Reserve Fund for the Dumas Bay Centre /Knutzen Family Theatre is of
utmost importance.
Motion to approve and forward the bid award for carpet replacement at the Dumas Bay Centre and
Knutzen Family Theatre to the April 7, 2015 consent agenda for approval; motion seconded and
carried 3 -0.
REMODELING OF CITY OFFICES:
Chief Wilson, Mr. Ikerd, and Mr. Fichtner reviewed a remodeling design plan of the city offices with
Councilmembers. They identified changes and modifications that were made to the original remodeling
plans.
TRANSPORTATION IMPACT FEE:
Mr. Ariwoola presented the annual report, per FWRC 19.91.110, to Councilmembers on the
Transportation Impact Fee account showing the source and amount of all monies collected, earned or
received, and the public improvements that were financed in whole or in part by the impact fees.
SCORE — FEBRUARY 2015:
Mr. Ariwoola presented the February 2015 SCORE report, and pointed out that SCORE is at capacity. He
noted at some point SCORE will start turning away agencies, based upon the rate they are paying,
because SCORE cannot continue to service them and maximize their profitability. Mr. Ariwoola stated
that SCORE is doing well.
Mr. Ariwoola reported to Councilmembers that while at the SCORE Finance Committee meeting, he
stated for the record his recommendation that the 2014 Excess Funds should be applied to the
Member City's 2016 Debt Service. Councilmembers thanked Mr. Ariwoola for doing so.
Councilmembers discussed the possibility of SCORE holding its own corrections academy, due to lack of
corrections academy sessions at the WA Criminal Justice Training Center.
Chair Duclos inquired about House Bill 1141, on Pg. 12. She wanted to know if this Bill was intended to
get a regional jail defined by legislation. She also inquired if the Bill had a Prime Sponsor, to which Mr.
Ariwoola responded that it's in the House and doesn't look like it's going anywhere. Councilmember
Moore mentioned that Rep. Roger Goodman sponsored House Bill 1141 and that it was officially dead.
MONTHLY FINANCIAL REPORT - JANUARY /FEBRUARY 2015:
Mr. Ariwoola presented and highlighted several key areas in the February 2015 Monthly Financial
Report. Councilmember Celski expressed concern over the decrease in passes at the Federal Way
Community Center and the continuing trend, to which Mr. Ariwoola responded that the decrease in
revenue is due to no longer selling the 3 -month passes to employees. He reported that pass revenues
will be collected in a more graduated and consistent manner. Moving forward, these fees will be
collected as a month to month payment through payroll deduction. Mr. Ariwoola reported that based
upon the fee schedule, passes will catch up to the projected revenue.
Mr. Ariwoola announced that the City's Self- Insured Health Insurance Consultant will be coming to the
All City Quarterly Staff Meeting to explain the Cadillac Tax. Mr. Ariwoola summarized the Cadillac Tax
for Councilmembers.
Councilmember Celski thanked Mr. Ariwoola for breaking out the employer and employee contribution
revenue in the monthly financial report. He noted that the City is paying 90% or more of the City's Self-
Insured Health Insurance premium. Mr. Ariwoola reported that the Self- Insured Health Insurance Fund
is doing reasonably well.
Motion to approve and forward the February 2015 Monthly Financial Report to the April 7, 2015
consent agenda for approval; motion seconded and carried 3 -0.
FEBRUARY 2015 VOUCHERS:
Mr. Ariwoola reported on the Vouchers and directed Councilmembers to:
• Page 98, Investigative Expenses are monies used by undercover officers to pay their expenses.
Councilmembers acknowledged that it is an accountable tracking system.
• Page 99, Land, First American Title Insurance, Title Reports, is part of a right -of -way acquisition
for the Phase V HOV lane on Pacific Highway.
• Page 107, Other Misc. Revenue The Ridge HOA, is a refund for an overpayment on an
inspection.
Motion to approve and forward the February 2015 Vouchers to the April 7, 2015 consent agenda for
approval; motion seconded and carried 3 -0.
NEXT MEETING: Tuesday, April 28, 2015 @ 4:30 pm
MEETING ADJOURNED: 5:54 p.m.
COMMITTEE APPROVAL:
Councilmember Dini Duclos
Committee Chair
Attest:
Trudy Cro ' r
Administrative Assistant
Councilmember Bob Celski Councilmember Martin Moore
Committee Member Committee Member