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CITY COUNCIL
SPECIAL MEETING MINUTES
Council Chambers - City Hall
April 21, 2015 — 5:30 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the Regular Meeting to order at the hour of 5:36 pm
City officials in attendance: Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Lydia
Assefa-Dawson, Councilmember Kelly Maloney, Councilmember Martin Moore and Councilmember
Dini Duclos.
Councilmember Susan Honda and Councilmember Bob Celski participated in the meeting
telephonically from remote locations.
City staff in attendance: Chief of Staff Brian Wilson, City Attorney Amy Jo Pearsall and City Clerk
Stephanie Courtney.
2. PLEDGE OF ALLEGIANCE
Joann Piquette led the flag salute
3. PACC PRESENTATION
Performing Arts and Conference Center Project Manager Will Appleton introduced the team and
noted tonight's meeting is to get the look and feel of the project design. He noted they are on track
for ground breaking in September.
Ms. Wendy Pautz, (LMN Architects) gave the duration of the design presentation. She displayed
multiple slides showing the design components of the project and the layout of the design. She
noted the conference functionality includes:
• Banquet: 150 to 420 participants
• Conference: 120 to 150 Participants
• Large Conference: 300 to 350 Participants
She included renderings of each of these scenarios and how the center would be set up. She
further reviewed the Auditorium Functionality, design and the acoustical design for the optimal
performance functionality.
Mr. Appleton noted the next steps are working on the construction drawings and bid documents.
Authorization to bid will come back to Council in the August timeframe for construction in
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April21, 2015
September. He noted they are in a sprint towards the finish line.
Chief of Staff Brian Wilson spoke on behalf of the Economic Development Director who is currently in
California representing our project in regards to New Market Tax Credits which will be allocated in
mid-June. He noted the Operational Pro forma is being finalized. To enhance the marketability for
NMTC they are including additional items into the pro forma including the PACC as driving Economic
Development in the area and job generation for the city and region. He noted the city has contacted
New Markets Tax Credit Consultants whom they are currently negotiating with and are top in their
field.
Councilmember Honda asked where the funding for the consultants is being allocated. Chief Wilson
noted most payments and fees are taken at closing once the allocations are issued. Mayor Ferrell
noted the city is currently negotiating a percentage for the fees based on current market.
Finance Director Ade Ariwoola also briefed the Council on the financing and background. He reported
on the makeup of the funding which includes:
Beginning Funds
Funding from City (Utility Tax, LIFT and REET)
Expected Funding:
• CDBG Loan
• 4 Culture Grant
• State Capital Funding
• Hotel Pad Sale
• Future LIFT
• Future 4 Culture Grants
• Future Building for Arts Grants
He noted funding the balance will also include Naming Rights; Fundraising Campaign; Grants and
New Markets Tax Credits and potential bonding. He noted we have nine applications in the pipeline
for NMTC and are working towards gaining that funding. Mr. Ariwoola also reviewed the City's debt
capacity. He noted grants are reimbursements only, the city has to spend the money first. More
information on NMTC allocations will be known in June and Section 108 towards the end of the year.
If the Council decides to bond the project they can bond between $0 and $9 million.
4. EXECUTIVE SESSION
• Property Acquisition Pursuant to RCW 42.30.110(1)(b)
At 6:41 pm Mayor Ferrell announced the Council would be recessing into Executive Session for
the purpose of discussing Property Acquisition pursuant to RCW 42.30.110(1)(b).
5. ADJOURNMENT
Mayor Ferrell adjourned the meeting at 7:00 pm.
Attest:
LILA
-.47 'nie D. Courtney, C
CI Clerk
Approved by Council: 05-05-01,016-
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April21, 2015