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FEDRAC PKT 05-26-2015CITY OF ,ol Federal Way FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE [FEDRACI TUESDAY— MAY 26, 2015 FEDERAL WAY CITY HALL APPROVAL 4:30 P.M. HYLEBOS ROOM AMENDED AGENDA 1. CALL TO ORDER: Elected Officials in Attendance: Staff Members in Attendance: 2. PUBLIC COMMENT: 3. COMMITTEE BUSINESS: ( *Added Item) Topic Title /Description APPROVAL OF AMENDED AGENDA AND A. APPROVAL OF SUMMARY MINUTES FOR APRIL 28, 2015 *B. CENTERSTAGE THEATRE CONTRACT C. 2015 -2019 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED PLAN He 2015 ANNUAL ACTION PLAN D. RESOLUTION: SECTION 108 LOAN APPLICATION FOR THE PERFORMING ARTS & EVENTS CENTER PROJECT Action or Presenter Page# Discussion T. CROZIER 2 ACTION 05/26 Committee J. HUTTON J. WATSON 6 J. WATSON 99 E. SPRING 2015 TOURISM ENHANCEMENT GRANT (TEG) AWARDS T. JOHNSON 165 F. RESOLUTION TO ADOPT THE AMENDED CAFETERIA PLAN G. RESOLUTION: INTER -FUND LOAN FOR CDBG FUND H. SCORE —APRIL 2015 I. MONTHLY FINANCIAL REPORT - APRIL 2015 J. VOUCHERS - APRIL 2015 4. OTHER: 5. NEXT MEETING: Tuesday. June 23. 2015 0 4:30 n.m_ A.J. PEARSALL 313 A. ARIWOOLA 363 A. ARIWOOLA 368 A. ARIWOOLA 375 A. ARIWOOLA 391 DISCUSSION ACTION 06/02 Public Hearing ACTION 06/16 Public Hearing ACTION 06/02 Council Consent ACTION 06/02 Council Consent ACTION 06/02 Council Business DISCUSSION ACTION 06/02 Council Consent ACTION 06/02 Council Consent Committee Members: City Staff: Dini Duclos, Chair Ade Ariwoola, Finance Director Bob Celski Trudy Crozier, Administrative Assistant Martin Moore 253 - 835 -2527 Note: Additional materials may also be distributed for review /action during the meeting. FINANCE/ECONOMIC DEVELOPMENT /REGIONAL AFFAIRS COMMITTEE TUESDAY-MAY 26, 2015 APPROVAL 4:30 P.M. 1. CALL TO ORDER: Elected Officials in Attendance: Staff Members in Attendance: 2. PUBLIC COMMENT: 3. COMMITTEE BUSINESS: Topic Title/Description [FEDRAC] AGENDA A. APPROVAL OF SUMMARY MINUTES -APRIL 28, 2015 B. c. D E F. G. H. I. 2015-2019 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED PLAN & 2015 ANNUAL ACTION PLAN RESOLUTION: SECTION 108 LOAN APPLICATION FOR THE PERFORMING ARTS & EVENTS CENTER PROJECT SPRING 2015 TOURISM ENHANCEMENT GRANT (TEG) AWARDS RESOLUTION TO ADOPT THE AMENDED CAFETERIA PLAN RESOLUTION: INTER-FUND LOAN FOR CDBG FUND SCORE -APRIL 2015 MONTHLY FINANCIAL REPORT -APRIL 2015 VOUCHERS -APRIL 2015 4. OTHER: S. FUTURE AGENDA ITEMS: 6. NEXT MEETING: Tuesday, June 23, 2015 @ 4:30 p.m. Committee Members: Dini Duclos, Chair Bob Celski Martin Moore FEDERAL WAY CITY HALL HYLEBOS ROOM Action or Presenter Page# Discussion T. CROZIER 2 ACTION 05/26 Committee ACTION J. WATSON 6 06/02 Public Hearing ACTION J. WATSON 99 06/16 Public Hearing ACTION T.JOHNSON 165 06/02 Council Consent ACTION A.J. PEARSALL 313 06/02 Council Consent ACTION A.ARIWOOLA 363 06/02 Council Business A.ARIWOOLA 368 DISCUSSION ACTION A.ARIWOOLA 375 06/02 Council Consent ACTION A.ARIWOOLA 391 06/02 Council Consent Citv Staff: Ade Ariwoola, Finance Director Trudy Crozier, Administrative Assistant 253-835-2527 Note: Additional materials may also be distributed for review/action during the meeting. FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COUNCIL COMMITTEE SUMMARY MINUTES CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:35 p.m. COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Duclos, Councilmember Moore. COMMITTEE MEMBER ABSENT/EXCUSED: Councilmember Celski. COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge and Councilmember Maloney. STAFF MEMBERS IN ATTENDANCE: Chief of Staff Brian Wilson; Finance Director Adé Ariwoola; City Attorney Amy Jo Pearsall; IT Manager Thomas Fichtner; Parks, Recreation & Cultural Services Director John Hutton; Community Development Director Michael Morales; Planner Manager Isaac Conlen; City Traffic Engineer Rick Perez; Administrative Assistant Trudy Crozier. OTHERS PRESENT: Laura Moser, Waste Management; and Chelsea Levy, Sound Transit Representative. PUBLIC COMMENT: None. AGENDA APPROVAL: Motion to amend and approve the Agenda and add Item K: Parks Equipment to be Purchased with Replacement Reserves; motion seconded and carried 2-0. APPROVAL OF SUMMARY MINUTES: Motion to approve the April 28, 2015 minutes as presented; motion seconded and carried 2-0. RESOLUTION: AUTHORIZING THE PURCHASE OF EQUIPMENT, SUPPLIES, MATERIALS, SERVICES, AND/OR OTHER PROPERTY FROM OR THROUGH THE UNITED STATES GOVERNMENT: Mr. Fichtner presented the proposed resolution and explained that it would allow the City to make purchases from the United States Government (USG), including the General Services Administration (GSA). Mr. Ariwoola noted that the USG & GSA have negotiated down the lowest possible costs; this in turn, will save the City the exercise of going through the bidding process. Chair Duclos commented that this resolution would reduce costs all the way around. Motion to approve and forward the proposed Resolution to the May 5, 2015 consent agenda for approval; motion seconded and carried 2-0. Tuesday, April 28, 2015 4:30 p.m. Federal Way City Hall Hylebos Conference Room FEDRAC Summary Minutes – April 28, 2015 Page 1 of 4 2 ORDINANCE: AMENDING FWRC 1.15.060 APPEAL HEARING TO EXAMINER: Ms. Pearsall presented the proposed ordinance amending FWRC 1.15.060, appeal to hearing examiner. She explained that amending the proposed ordinance would remove the specific reference to the dollar amount the City charges for an appeal fee in favor of charging fees per the fee schedule. Motion to approve and forward the proposed ordinance as a First Reading on May 5, 2015; motion seconded and carried 2-0. ORDINANCE: LAKEHAVEN UTILITY DISTRICT FRANCHISE EXTENSION: Ms. Pearsall summarized the proposed ordinance extending the term for the current franchise with Lakehaven Utility District until December 31, 2015 to allow for further negotiations of a new franchise agreement. Councilmembers asked questions of staff to which Ms. Pearsall responded that the parties are continuing to negotiate the terms and length of the new franchise. Motion to approve and forward the proposed ordinance as a First Reading on May 5, 2015; motion seconded and carried 2-0. RESOLUTION: SOUND TRANSIT ALIGNMENT: Ms. Pearsall provided Committee and Councilmembers with the proposed resolution regarding the Sound Transit Alignment: Identifying and making a recommendation for a preferred alignment and station location for the Federal Way Link. She noted the proposed resolution in its current form gives background information on Sound Transit, and then gets into the facts of alternative alignment options and comparisons. Chief Wilson remarked that the school district is interested in following our process, because they plan to address the issue as well. They expressed concern about their investment in the new Federal Way High School and what impact the Highway 99 alignment may have on the project. They have not taken an official position yet. Discussion ensued among councilmembers and staff regarding an I-5 alignment vs. Highway 99, and the parking structure required. Sound Transit is scheduled to make a presentation at the Special Council Meeting on May 5, 2015. Motion to approve and forward the proposed resolution to the May 5, 2015 Special Meeting for further consideration; motion seconded and carried 2-0. RESOLUTION: AUTHORIZING AND DIRECTING THE OPENING OF A SAFEKEEPING ACCOUNT WITH U.S. BANK N.A. (USBNA): Mr. Ariwoola explained the necessity of the proposed resolution authorizing and directing the opening of a safekeeping account with USBNA. This proposed resolution creates a public record in that the assets of the City shall be secured through a third party custodian, in the form of a Safekeeping Agreement. The resolution authorizes the finance director to open a safekeeping account on behalf of the City with USBNA as described in the Safekeeping Agreement. Motion to approve and forward the proposed resolution to the May 5, 2015 consent agenda for approval; motion seconded and carried 2-0. FEDRAC Summary Minutes – April 28, 2015 Page 2 of 4 3 RESOLUTION: AMENDING RESOLUTION 14-664 FUND BALANCE RESERVE POLICY: Mr. Ariwoola presented the proposed resolution amending the Fund Balance Reserve Policy, approved by Resolution No. 14-664. The proposed resolution would include a Park Equipment and Infrastructure Reserve Fund. He explained that these funds would be used for major upgrades to the City’s park system. Motion to approve and forward the proposed resolution to the May 5, 2015 consent agenda for approval; motion seconded and carried 2-0. SCORE – MARCH 2015: Mr. Ariwoola discussed the SCORE report for March 2015 and stated that if SCORE has additional revenue it will be applied to the 2016 debt service. Mr. Ariwoola reiterated that this money will not be used to expand the detention center’s office space. No further action necessary. MONTHLY FINANCIAL REPORT - MARCH 2015: Mr. Ariwoola presented the Monthly Financial Report for March 2015. Chair Duclos noted that the revenues are looking very good, and requested clarification on the expenditures and the projected year end budget, to which Mr. Ariwoola responded. Discussion ensued regarding the red light photo/school zone cameras and whether they will be temporary or permanent part. Councilmembers asked questions of staff. Councilmembers requested staff to prepare a detailed report of the red light photo/school zone camera enforcement for further review. Continuing, Councilmembers responded favorably to the increase of signage, notifications, and visibility in the school zones; which Ms. Pearsall noted was funded by the red light enforcement revenues. Motion to approve and forward the March 2015 Monthly Financial Report to the May 5, 2015 consent agenda for approval; motion seconded and carried 2-0. VOUCHERS-MARCH 2015: Mr. Ariwoola presented the Vouchers for March 2015. Councilmembers asked staff about the necessity to travel for police personnel background investigations and the expense it is to the City. Chief Wilson responded that a site visit has been policy since 1996; and is an essential piece in the hiring process. He stated that police departments who use the Best Practice Hiring Standards do make that personal visit. Councilmembers and staff discussed in great detail why site visits are necessary and how they benefit the City. On another topic, Councilmembers discussed the current formatting of the Voucher report. Councilmembers would prefer a one line item, per check, Voucher report. Chair Duclos requested that Mr. Ariwoola proceed with the preferred formatting starting in May. Motion to approve and forward the Vouchers to the May 5, 2015 consent agenda for approval; motion seconded and carried 2-0. PARKS EQUIPMENT TO BE PURCHASED WITH REPLACEMENT RESERVES: Mr. Hutton provided the Agenda Bill and supporting documents for Item K, as added to the meeting agenda by Chair Duclos. He explained that the equipment, which is essential to operations, has outlived its useful life span and was getting into very expensive and frequent repairs. FEDRAC Summary Minutes – April 28, 2015 Page 3 of 4 4 Mr. Ariwoola mentioned that if approved, this item would be included on the next budget amendment. Councilmembers asked staff questions, and requested staff to look into possible cost savings through the use of the GSA contract. Motion to approve and forward the purchase of new equipment utilizing replacement reserve funds not to exceed $110,000.00, and include in the next budget amendment, to the May 5, 2015 consent agenda for approval; motion seconded and carried 2-0. NEXT MEETING: Tuesday, May 26, 2015 @ 4:30 pm MEETING ADJOURNED: 5:32 p.m. Attest: Trudy Crozier Administrative Assistant COMMITTEE APPROVAL: Councilmember Dini Duclos Councilmember Bob Celski Councilmember Martin Moore Committee Chair Committee Member Committee Member FEDRAC Summary Minutes – April 28, 2015 Page 4 of 4 5 COUNCIL MEETING DATE: June 14 2015 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUBJECT: 2015 -2019 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED PLAN & 2015 CDBG ANNUAL ACTION PLAN POLICY QUESTION: Should the City Council approve the 2015 -2019 Community Development Block Grant (CDBG) Consolidated Plan and the 2015 CDBG Annual Action Plan? COMMITTEE: Finance, Economic Development, Regional Affairs MEETING DATE: May 26, 2015 CATEGORY: ❑ Consent ❑ Ordinance ® Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY. Jeffrey Watson Community _ Services Manager DEPT: CD _ _ ---- - - - - -- _ . _..___ _.._ Y __ ----- Attachments: 2015 -2019 CDBG Consolidated Plan & 2015 Annual Action Plan In 2011, the City of Federal Way became a CDBG entitlement community and adopted it's first Consolidated Plan for the 2012 -2016 program year period. In August 2014, staff was informed by the U.S. Department of Housing & Urban Development that the City must now submit it's CDBG Consolidated Plan with King County because the City is part of the HOME Consortium, which gives the County responsibility for the Consolidated Plan. King County is currently updating its Consolidated Plan for the 2015 -2019 program year period, which means that the City's 2012 -2016 Consolidated Plan becomes null and void. Staff has updated the non - housing portion of the current Plan and has provided input for the housing portion of the 2015 -2019 Plan for which King County is responsible. Included in the 2015 -2019 Consolidated Plan is the 2015 Annual Action Plan. Although the Annual Action Plan is also submitted by King County, the City has full control over its contents. Options Considered: 1. Approve the 2015 -2019 CDBG Consolidated Plan and 2015 Annual Action Plan. 2. Do not approve the 2015 -2019 CDBG Consolidated Plan and 2015 Annual Action Plan. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: CHIEF OF STAFF: 1DIRECTOR APPROVAL: Iniliub'I »tc if COMMITTEE RECOMMENDATION: I move to forward the 2015 -2019 CDBG Consolidated Plan and 2015 Annual Action Plan to the June 2, 2015 City Council agenda for public hearing. L Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "!move approval of the 2015-2019 CDBG Consolidated Plan and the 2015 Annual Action Plan and authorize the Mayor to execute all documents associated with the Plans and corresponding funding agreements with the Department of Housing & Urban Development. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED D DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-1/2015 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION# 7 THE CITY OF FEDERAL WAY CONSOLIDATED PLAN 2015-2019 June 2015 8 Consolidated Plan FEDERAL WAY Page | 2 OMB Control No: 2506-0117 (exp. 07/31/2015) Table of Contents CONSOLIDATED PLAN 2015-2019 ................................................................................................................ 1 Executive Summary ....................................................................................................................................... 3 ES-05 Executive Summary ......................................................................................................................... 3 The Process ................................................................................................................................................... 5 PR-05 Lead & Responsible Agencies ......................................................................................................... 5 PR-10 Consultation ................................................................................................................................... 6 PR-15 Citizen Participation ...................................................................................................................... 23 Needs Assessment ...................................................................................................................................... 25 NA-05 Overview ...................................................................................................................................... 25 NA-50 Non-Housing Community Development Needs ........................................................................... 27 Housing Market Analysis ............................................................................................................................. 29 MA-05 Overview ..................................................................................................................................... 29 MA-45 Non-Housing Community Development Assets .......................................................................... 30 MA-50 Needs and Market Analysis Discussion ....................................................................................... 37 Strategic Plan .............................................................................................................................................. 40 SP-05 Overview ....................................................................................................................................... 40 SP-10 Geographic Priorities .................................................................................................................... 41 SP-25 Priority Needs ............................................................................................................................... 42 SP-35 Anticipated Resources .................................................................................................................. 45 SP-40 Institutional Delivery Structure ..................................................................................................... 49 SP-45 Goals ............................................................................................................................................. 56 SP-65 Lead-based Paint Hazards ............................................................................................................. 62 SP-70 Anti-Poverty Strategy .................................................................................................................... 63 SP-80 Monitoring .................................................................................................................................... 64 ANNUAL ACTION PLAN 2015 ...................................................................................................................... 65 AP-15 Expected Resources ...................................................................................................................... 66 AP-20 Annual Goals and Objectives ........................................................................................................ 70 AP-35 Projects ......................................................................................................................................... 71 AP-38 Project Summary .......................................................................................................................... 73 AP-50 Geographic Distribution ............................................................................................................... 88 AP-85 Other Actions ................................................................................................................................ 89 Program Specific Requirements .................................................................................................................. 91 AP-90 Program Specific Requirements ................................................................................................... 91 9 Consolidated Plan FEDERAL WAY Page | 3 OMB Control No: 2506-0117 (exp. 07/31/2015) Executive Summary ES-05 Executive Summary - 91.200(c), 91.220(b) 1. Introduction The City of Federal Way Consolidated Housing and Community Development Plan (Consolidated Plan) guides the investment of federal housing and community development funds, and other local funds. The City’s Consolidated Plan is associated with the larger King County Consortium Consolidated Plan. The Consolidated Plan is a requirement of the U.S. Department of Housing and Urban Development (HUD), through which the City of Federal Way receives an annual entitlement, or formula grant, from the Community Development Block Grant (CDBG) Program. These funds allocated to the City are used to address community development needs throughout Federal Way over the next five years, from 2015- 2019. As a participant in the King County HOME Consortium, the City of Federal Way has access to benefits of the HOME Investment Partnerships (HOME) Program. The cities of Auburn, Bellevue, Kent, and Federal Way participate in the Consortium for the use of HOME Investment Partnership Program funds for affordable housing. 2. Summary of the objectives and outcomes identified in the Plan The Consolidated Plan establishes local priorities consistent with national objectives and goals of the US Department of Housing and Urban Development. National goals are:  Expanded economic opportunities  Decent housing  Suitable living environments Strategies in the Consolidated Plan will be implemented with CDBG funds provided by HUD. Based on its 2015 formulary allocation, the City estimates that approximately $617,000 in grant funds will be available annually, subject to annual federal appropriations. 3. Evaluation of past performance The City has been able to meet the needs of many low- and moderate-income households through its past involvement as a member of the King County Consortium. Activities implemented under that arrangement have succeeded in: 1) meeting the needs of homeowners through its housing repair programs; 2) providing much needed services to help households to regain stability; and, 3) providing facilities and improvements to improve the quality of life. 10 Consolidated Plan FEDERAL WAY Page | 4 OMB Control No: 2506-0117 (exp. 07/31/2015) During the period of the 2012-2016 Consolidated Plan, the City of Federal Way worked closely with the community, nonprofit agencies, the private sector, the State of Washington, HUD, the faith-based community, and the philanthropic community to make solid progress towards goals. In 2013, the City of Federal Way reported in the Consolidated Annual Performance Evaluation Report (CAPER):  30 persons received support for housing repair and rehabilitation  248 persons received assistance with public services  92 persons received economic development-related assistance 4. Summary of citizen participation process and consultation process To be included following the public comment period. 5. Summary of public comments To be included following the public comment period. 6. Summary of comments or views not accepted and the reasons for not accepting them To be included following the public comment period. 7. Summary To be included following the public comment period. 11 Consolidated Plan FEDERAL WAY Page | 5 OMB Control No: 2506-0117 (exp. 07/31/2015) The Process PR-05 Lead & Responsible Agencies - 91.200(b) 1. Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator Community Services Division Table 1 – Responsible Agencies Narrative The City of Federal Way, Community Services Division, is the lead agency for the CDBG Program. Jeffrey Watson, Community Services Manager, is the program administrator. Denise Catalano, CDBG Coordinator, is the primary staff responsible for the day-to-day implementation of the program. Additionally, numerous non-profit agencies are responsible for administering programs funded by CDBG and were consulted during the development of the Consolidated Plan. These agencies are listed in the Consultation section of this document. Consolidated Plan Public Contact Information Denise Catalano CDBG Coordinator 33325 8th Ave. S. Federal Way, WA 98003-6325 (253) 835-2651 (telephone) (253) 835-2609 (facsimile) Denise.catalano@cityoffederalway.com 12 Consolidated Plan FEDERAL WAY Page | 6 OMB Control No: 2506-0117 (exp. 07/31/2015) PR-10 Consultation - 91.100, 91.200(b), 91.215(l) 1. Introduction Consultation and citizen participation are important elements of the plan and its implementation. As part of its first Consolidated Plan, for 2012-2016, the City created the Citizen Participation Plan for the City of Federal Way Consolidated Plan to guide the process, provide opportunities for citizen involvement throughout the development of the Plan, and provide input for the implementation and program evaluation phases in future years. During the process of developing the Plan, organizations (both public and private) were consulted and local groups participated in providing input on needs and proposed strategies. The City of Federal Way is an active partner and participant in local and regional community development and human services efforts. The City engages in ongoing coordination between other cities in South King County having common interests and needs for community development, as well as public policy organizations, housing providers, health providers, service agencies, and faith-based organizations that are extensively involved in providing support to low- and moderate-income persons and households, as well as the homeless. The City also works with other members of the King County Consortium (Consortium) to conduct and participate in ongoing meetings with each other, stakeholders, public housing authorities (PHA’s), including the King County Housing Authority and the Renton Housing Authority, and for the Continuum of Care, nonprofit housing and service providers, members of the Housing Development Consortium of Seattle-King County, the Public Health Department of Seattle and King County, Puget Sound Regional Council, South King County Human Services Planners, and the Washington State Department of Social and Health Services. This coordination takes place regularly throughout the year and informs recommendations for decision making bodies such as the City’s Human Services Commission, as well as public meetings held as a part of the planning and funding processes for federal formula grants and local funds. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)). The City of Federal Way coordinates with the Committee to End Homelessness King County (CEH), which has been designated by the King County Council as the local homeless housing task force for King County. The CEH is a voluntary local committee created to work with service providers and advise local government on the creation of a local homeless housing plan and to participate in a local homeless housing program. Federal Way works with King County and other communities in the Consortium to provide input and advice to the CEH on local and sub-regional issues and needs regarding homelessness, and housing and services for the homeless. The City provides both CDBG and local funds to agencies that serve chronically homeless individuals and families, families with children, veterans, and unaccompanied youth. In addition, Federal Way is fortunate to have numerous churches and other faith-based groups that provide regular services and 13 Consolidated Plan FEDERAL WAY Page | 7 OMB Control No: 2506-0117 (exp. 07/31/2015) support to the homeless in our community. This includes meals, overnight shelter during the cold months, and shower and laundry services. The City also participates annually in the One Night, Point in Time Count. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The King County's CoC McKinney Vento-Supported Housing Project (SHP) funds support transitional housing and related supportive services for people moving from homelessness to independent living, as well as permanent supportive housing for persons with disabilities. Coordinating the CoC is critical to our region’s implementation of the King County Committee to End Homelessness’s Strategic Plan (currently being written), which, in turn, will help homeless persons meet three goals: • achieve residential stability • increase their skill levels and/or incomes • strengthen their ability to influence decisions that affect their lives The City participates and supports numerous coalitions and committees, such as the South King County Forum on Homelessness, and the King County Committee to End Homelessness. These valuable partnerships support Federal Way’s and the surrounding region's efforts to make homelessness rare, brief, and one-time. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS All projects receiving McKinney funding are required by HUD to apply for support through a local Continuum of Care. For King County, the Continuum of Care encompasses programs and activities within the borders of King County. The King County CoC priorities are set by the Committee to End Homelessness in King County (CEHKC). Federal Way staff contribute to the CoC by working collaboratively with the CEHKC and with other communities, especially those in South King County, to provide input and cooperation with the CEH and King County. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities Table 2– Agencies, groups, organizations who participated 1 Agency/Group/Organization AUBURN YOUTH RESOURCES Agency/Group/Organization Type Services-Children Services-Homeless 14 Consolidated Plan FEDERAL WAY Page | 8 OMB Control No: 2506-0117 (exp. 07/31/2015) What section of the Plan was addressed by Consultation? Homelessness Needs Unaccompanied Youth Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 2 Agency/Group/Organization BIRTH TO THREE DEVELOPMENT CENTER Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 3 Agency/Group/Organization BOYS & GIRLS CLUB OF KING COUNTY Agency/Group/Organization Type Services-Children Regional Organization What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to 15 Consolidated Plan FEDERAL WAY Page | 9 OMB Control No: 2506-0117 (exp. 07/31/2015) the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 4 Agency/Group/Organization CATHOLIC COMMUNITY SERVICES Agency/Group/Organization Type Services - Housing Services-Children Services-Elderly Persons Services-homeless Regional organization What section of the Plan was addressed by Consultation? Homeless Needs Chronically Homeless Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 5 Agency/Group/Organization COMMUNITIES IN SCHOOLS OF FEDERAL WAY Agency/Group/Organization Type Services - Housing Services - Victims Regional organization What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to 16 Consolidated Plan FEDERAL WAY Page | 10 OMB Control No: 2506-0117 (exp. 07/31/2015) the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 6 Agency/Group/Organization CRISIS CLINIC Agency/Group/Organization Type Services-Children Regional organization What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 7 Agency/Group/Organization DOMESTIC ABUSE WOMEN’S NETWORK (DAWN) Agency/Group/Organization Type Services - Housing Services - Victims Regional organization What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant 17 Consolidated Plan FEDERAL WAY Page | 11 OMB Control No: 2506-0117 (exp. 07/31/2015) issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 8 Agency/Group/Organization DYNAMIC PARTNERS Agency/Group/Organization Type Services-Children Regional organization What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 9 Agency/Group/Organization EMERGENCY FEEDING PROGRAM Agency/Group/Organization Type Regional organization food packets What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs – Families with children Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly 18 Consolidated Plan FEDERAL WAY Page | 12 OMB Control No: 2506-0117 (exp. 07/31/2015) discusses ways to improve service delivery. 10 Agency/Group/Organization FEDERAL WAY SENIOR CENTER Agency/Group/Organization Type Services-Elderly Persons Regional organization What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 11 Agency/Group/Organization FUSION Agency/Group/Organization Type Services - Housing Services - Victims What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 12 Agency/Group/Organization FEDERAL WAY COMMUNITY CAREGIVING NETWORK 19 Consolidated Plan FEDERAL WAY Page | 13 OMB Control No: 2506-0117 (exp. 07/31/2015) Agency/Group/Organization Type Services - Homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 13 Agency/Group/Organization HEALTHPOINT Agency/Group/Organization Type Health Agency Regional Organization What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 14 Agency/Group/Organization INSTITUTE FOR FAMILY DEVELOPMENT Agency/Group/Organization Type Services –Children What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or Agency was contacted via email and given the opportunity to 20 Consolidated Plan FEDERAL WAY Page | 14 OMB Control No: 2506-0117 (exp. 07/31/2015) areas for improved coordination? suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 15 Agency/Group/Organization KING COUNTY SEXUAL ASSAULT RESOURCE CENTER Agency/Group/Organization Type Services - Victims Regional organization What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 16 Agency/Group/Organization KENT YOUTH & FAMILY SERVICES Agency/Group/Organization Type Services - Housing Services-Children Services-homeless Regional organization What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports 21 Consolidated Plan FEDERAL WAY Page | 15 OMB Control No: 2506-0117 (exp. 07/31/2015) required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 17 Agency/Group/Organization KING COUNTY BAR FOUNDATION Agency/Group/Organization Type Legal Services What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 18 Agency/Group/Organization MULTI-SERVICE CENTER Agency/Group/Organization Type Housing Services - Housing Services-homeless Services-Education Services-Employment Regional organization What section of the Plan was addressed by Consultation? Homeless Needs - Families with children Homelessness Needs - Veterans Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff 22 Consolidated Plan FEDERAL WAY Page | 16 OMB Control No: 2506-0117 (exp. 07/31/2015) consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 19 Agency/Group/Organization PUGET SOUND TRAINING CENTER Agency/Group/Organization Type Services – Employment What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 20 Agency/Group/Organization PUBLIC HEALTH OF SEATTLE-KING COUNTY Agency/Group/Organization Type Health Agency Other government - County What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 21 Agency/Group/Organization SENIOR SERVICES OF SEATTLE- 23 Consolidated Plan FEDERAL WAY Page | 17 OMB Control No: 2506-0117 (exp. 07/31/2015) KING COUNTY Agency/Group/Organization Type Services – Elderly Persons Regional Organization What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 22 Agency/Group/Organization ST. VINCENT DE PAUL Agency/Group/Organization Type Regional organization Basic needs What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 23 Agency/Group/Organization VALLEY CITIES COUNSELING & CONSULTATION Agency/Group/Organization Type Services-Children 24 Consolidated Plan FEDERAL WAY Page | 18 OMB Control No: 2506-0117 (exp. 07/31/2015) Regional organization Mental health services What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 24 Agency/Group/Organization WASHINGTON ENGAGE Agency/Group/Organization Type Anti-Trafficking Advocacy What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 25 Agency/Group/Organization WASHINGTON WOMEN’S EMPLOYMENT & EDUCATION (WWEE) Agency/Group/Organization Type Services – Employment What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff 25 Consolidated Plan FEDERAL WAY Page | 19 OMB Control No: 2506-0117 (exp. 07/31/2015) keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 26 Agency/Group/Organization YWCA OF SEATTLE, KING AND SNOHOMISH COUNTIES Agency/Group/Organization Type Services - Housing Services-Children Services-Victims of Domestic Violence Services-homeless Services - Victims Regional organization What section of the Plan was addressed by Consultation? Homeless Needs - Families with children Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 27 Agency/Group/Organization HOSPITALITY HOUSE Agency/Group/Organization Type Services - Housing Services-homeless What section of the Plan was addressed by Consultation? Homelessness Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to 26 Consolidated Plan FEDERAL WAY Page | 20 OMB Control No: 2506-0117 (exp. 07/31/2015) the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 28 Agency/Group/Organization PEDIATRIC INTERIM CARE CENTER Agency/Group/Organization Type Services-Health What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 29 Agency/Group/Organization SOUND MENTAL HEALTH Agency/Group/Organization Type Services-Children Services-homeless Services-Health What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when 27 Consolidated Plan FEDERAL WAY Page | 21 OMB Control No: 2506-0117 (exp. 07/31/2015) appropriate and regularly discusses ways to improve service delivery. 30 Agency/Group/Organization CITY OF FEDERAL WAY Agency/Group/Organization Type Services-Persons with Disabilities Other government - Local What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 31 Agency/Group/Organization COURAGE360 Agency/Group/Organization Type Services - Employment What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted via email and given the opportunity to suggest changes or additions to the draft Consolidated Plan. Staff keeps in close contact with the agency via quarterly reports required by their contract. Staff consults with agency on relevant issues throughout the year and seeks their input when appropriate and regularly discusses ways to improve service delivery. 28 Consolidated Plan FEDERAL WAY Page | 22 OMB Control No: 2506-0117 (exp. 07/31/2015) Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care King County Committee to End Homelessness The City of Federal Way is working with the CEH and other communities in South King County to provide input for the new Strategic Plan that will replace the Ten-Year Plan to end Homelessness. Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l)) A wide range of groups and organizations participated in the process including public funders from Washington State and King County partner jurisdictions, the Veteran’s Administration, public housing authorities, members from the Seattle-King County Housing Development Consortium, stakeholders, housing providers for low-and-moderate income persons, agencies who serve persons who are homeless, and Public Health of Seattle and King County. A more complete list of the types of agencies consulted follows in Table 2. A listing of agencies and individuals participating is included in the Public Participation Process document attached to this Consolidated Plan. Additionally to the consultations referenced above, King County and Consortium partner staff coordinate closely with each other and fan out to participate and attend a wide range of standing meetings with city planners, housing and service providers, attend local, statewide, and national meetings including the annual Washington State Housing Conference. The City of Federal Way works with the State of Washington and King County in the implementation of the Consolidated Plan through participation on committees, review panels, boards, and planning groups. The City coordinates funding opportunities where possible with other jurisdictions. The City works with state and county funders to assist non-profit organizations develop funding packages with multiple funding streams to provide housing for homeless and those at-risk of becoming homeless. 29 Consolidated Plan FEDERAL WAY Page | 23 OMB Control No: 2506-0117 (exp. 07/31/2015) PR-15 Citizen Participation - 91.401, 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting Consultation and citizen participation are critical elements of the plan. The value of citizen participation includes: 1) hear the community's recommendations on how the City should invest its CDBG dollars; 2) consult with individuals who may not initiate contact with the City because of language/cultural differences or who do not come from experiences where government sought their opinions; and 3) convene public hearings and meetings to increase opportunities for housing providers, service agencies, and healthcare organizations to come together and discuss how they can coordinate services and pool funding to achieve the greatest impact. Such consultation and citizen participation are ongoing aspects of the City’s administration of its CDBG program. The City regularly engages services providers and citizens in discussions regarding community development and human services needs. The City continuously seeks input by meeting with individuals and organizations on an ongoing basis. Organizations that receive funding are monitored throughout the year and discuss trends and emerging needs with City staff. City staff meets regularly with human service providers, other cities in the area, and other funders to discuss services for homeless individuals and families to seek solutions to both local and regional community development problems. Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of response/attendance Summary of comments received Summary of comments not accepted and reasons URL (if applicable) 2 Email Outreach Service Providers 57 were contacted and asked for input. Only two responded. None Public Hearing Service Providers/Grant Applicants 17 people spoke at the October 20, 2014 Human Services Commission meeting. None Public Meeting Non- targeted/broad ___ spoke at the April 28, 2015 Human None 30 Consolidated Plan FEDERAL WAY Page | 24 OMB Control No: 2506-0117 (exp. 07/31/2015) community Services Commission meeting. Public Meeting Non- targeted/broad community ____ spoke at the May 26, 2015 Finance, Economic Development & Regional Affairs Committee meeting. None Public Hearing Non- targeted/broad community ___ spoke at the June 2, 2015 public hearing before the City Council. None Table 3 – Citizen Participation Outreach 31 Consolidated Plan FEDERAL WAY Page | 25 OMB Control No: 2506-0117 (exp. 07/31/2015) Needs Assessment NA-05 Overview Needs Assessment Overview A first step in planning was to assess needs of the area. Information was obtained from local jurisdictions, service providers, housing and banking industry representatives, agencies involved in developing and managing housing for lower income households, governmental agencies, and both public and private non-profit organizations. Population and Growth “Mobile” describes communities in Puget Sound given the ease of transportation along the I-5 corridor and the opportunities for housing and employment in the region. Over the years, Federal Way has grown around transportation and residential or retail development that supported the needs of residents who largely commuted to neighboring industrial and urban areas for employment. Federal Way is home to 92,734 residents (2013 ACS) and 33,760 households. Demographics Federal Way is home to a very diverse population. Almost half (48%) of the population is Hispanic and/or a race other than white alone. Thirty percent of households speak a language other than English in the home and the Federal Way School District reports 112 languages spoken by students. Inability to speak English can be a barrier to households, especially those who might be isolated by need, age, disability, or other circumstance. Income and Unemployment Median household income in Federal Way (2009-2013 American Community Survey) was $55,872 – 22% lower than King County as a whole. Twenty nine percent of households had incomes less than $35,000 annually. Most (75%) workers commute out of Federal Way to work. While housing costs are lower in Federal Way than many areas in King County and Puget Sound, studies have shown that the cost of commuting can easily offset the benefits of lower housing costs. In fact, in the Seattle area, households earning between $20,000 and $50,000 a year pay 60% or more of their income for housing and commuting combined. By December 2013, the unemployment rate in Federal Way had reached 5.5%. People with lower education levels and younger people have higher rates of unemployment and grimmer prospects. Economic and Community Development Needs 32 Consolidated Plan FEDERAL WAY Page | 26 OMB Control No: 2506-0117 (exp. 07/31/2015) Community development, economic development and human needs are intertwined in Federal Way. Business needs the community infrastructure and a skilled workforce to grow. The City Center has not reached its potential as a vibrant gateway to the community and a destination attraction. A new mix of residential and commercial uses that emphasize pedestrian, bicycle, and public transit to create a vibrant and healthy city center is needed. In addition, there are several neighborhood business districts that are unattractive and show signs of deterioration. Retail and commercial businesses that could offer jobs for low- and moderate income persons need low interest loans to enhance and expand, and the infrastructure to attract clients. People who are Homeless or Have Special Needs The “one-night count” in January 2013 found 2,736 people homeless in King County, of whom 118 were unsheltered people homeless in Federal Way. This underestimates the actual number of homeless persons because of difficulties in counting and because many more individuals and families are homeless at times during the year than can be captured on a single night. Emergency and transitional housing, along with services to intervene and prevent homelessness are inadequate. Systems of cooperating agencies and volunteers are unable to meet the overwhelming number of calls for assistance. 33 Consolidated Plan FEDERAL WAY Page | 27 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-50 Non-Housing Community Development Needs - 91.415, 91.215 (f) Describe the jurisdiction’s need for Public Facilities: The City of Federal Way has facilities owned and/or operated by public and nonprofit organizations that are located within the City, as well as numerous agencies with offices elsewhere in South King County that support City residents. These include, but are not necessarily limited to, the following:  Multi-Service Center  Catholic Community Services  Domestic Abuse Women’s Network (DAWN)  Valley Cities Counseling & Consultation  HealthPoint  Seattle-King County Public Health  Franciscan Hospital  Two (2) King County Libraries  City of Federal Way Community Center The City is studying needs for a day shelter to serve the homeless, potentially to be co-located with other supportive serves, such as mental health and case management. The City may use CDBG capital funds for public facility improvements and infrastructure updates. This will be determined on a case-by- case basis. How were these needs determined? The determination of needs is an ongoing process based upon monitoring, reporting, and consultation with agencies supported by the City, as well as community conversations and input that take place at public meetings, the Human Services Commission, and City Council. Proposals put forth by agencies and organizations are also considered and evaluated for support from the City. Describe the jurisdiction’s need for Public Improvements: The City does not anticipate using CDBG funds for public improvements; public improvement needs are supported by other City funds. How were these needs determined? Public improvement needs within the City are determined by elected and appointed officials, city staff, community input, and life cycle. 34 Consolidated Plan FEDERAL WAY Page | 28 OMB Control No: 2506-0117 (exp. 07/31/2015) Describe the jurisdiction’s need for Public Services: The City of Federal Way was affected by the downturn in the economy of the last several years. Agencies providing public services in the City have had funding cuts at all levels including Federal, state and county. Additionally the increase in the number of residents living in poverty or with low- and moderate-incomes has increased the demand for services particularly those addressing basic needs. The City anticipates using the full 15% of its CDBG allocation to support public services programs over the five-year Consolidated Plan period. How were these needs determined? The public services needs were determined using demographic information, needs assessments, unemployment rates, welfare caseloads, and public input. Additionally, City staff participate in regular meetings and events where human services needs and potential solutions are the primary focus of discussion. Also, an important indicator of community needs for public services is the annual application and evaluation process for City general fund grants and CDBG Public Services funding. These applications provide important input and data about the services our nonprofit partners are providing in the community and how the needs change. The determination to use the full Federally allowed amount of CDBG funds for public services projects was determined in consultation with nonprofit organizations, stakeholders, and community leaders, as well as historical demand, which always outstrips the funding available. 35 Consolidated Plan FEDERAL WAY Page | 29 OMB Control No: 2506-0117 (exp. 07/31/2015) Housing Market Analysis MA-05 Overview Housing Market Analysis Overview: The 2010 census counted 35,444 housing units – 58% single family, 39% multifamily and 4% mobile homes. Almost all of the housing was constructed after 1959 (93%), so most housing is in good condition. Rents and housing costs are more affordable in Federal Way, at least for people earning median income and higher. Though the economy is in better condition than the period from 2009-2012, some economic uncertainty remains and is felt most dramatically by lower income households who may be an event away from homelessness – job loss, loss of transportation, or illness. Housing is “affordable” when the cost of housing and utilities is no more than 30% of household income. Many, and even most, lower income households pay substantially more than they can “afford” for housing. The Market Analysis Section prepared by King County covers the following topic areas within the housing market:  Supply and demand  Housing stock available  Tenure  Condition and cost of housing  Housing Affordability  Inventory of facilities, housing, and services that meet the needs of homeless persons  Barriers to affordable housing 36 Consolidated Plan FEDERAL WAY Page | 30 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-45 Non-Housing Community Development Assets - 91.410, 91.210(f) Introduction Federal Way, lying between the major employment and transportation hubs of Seattle and Tacoma, is in a unique position to develop businesses and jobs, along with increased residential capacity. The City is host to several prominent businesses, including being headquarters for World Vision. Hospitals and medical care centers, including St. Francis Hospital, are assets to the community and the region. The Commons, first opened in 1975, is a central retail development which is targeted for improvements and redevelopment in the years ahead. The Commons is located with the City Center, identified in the City's Comprehensive Plan as the area of focus for redevelopment as the City's downtown. The Town Center, which is also within the City Center, is the primary catalyst for redevelopment. Business parks and office campuses have also been developed in attractive settings. While these are promising avenues, the City competes for businesses with other locations in the region. Economic Development Market Analysis Business Activity Business by Sector Number of Workers Number of Jobs Share of Workers Share of Jobs % Jobs Less Workers % Agriculture, Mining, Oil & Gas Extraction 189 104 1 0 -1 Arts, Entertainment, Accommodations 3,742 3,345 13 15 2 Construction 1,452 599 5 3 -2 Education and Health Care Services 5,129 5,260 17 24 7 Finance, Insurance, and Real Estate 1,686 1,853 6 8 2 Information 785 223 3 1 -2 Manufacturing 3,778 483 13 2 -11 Other Services 2,316 1,682 8 8 0 Professional, Scientific, Management Services 2,426 2,263 8 10 2 Public Administration 0 0 0 0 0 Retail Trade 4,044 4,883 14 22 8 Transportation and Warehousing 2,123 367 7 2 -5 Wholesale Trade 2,109 1,249 7 6 -1 Total 29,779 22,311 -- -- -- Table 4 – Business Activity Data Source Comments: Labor Force Total Population in the Civilian Labor Force 47,131 Civilian Employed Population 16 years and over 42,646 Unemployment Rate 9.52 Unemployment Rate for Ages 16-24 25.90 Unemployment Rate for Ages 25-65 6.10 Table 5 – Labor Force Data Source Comments: 37 Consolidated Plan FEDERAL WAY Page | 31 OMB Control No: 2506-0117 (exp. 07/31/2015) Occupations by Sector Number of People Management, business and financial 9,548 Farming, fisheries and forestry occupations 2,461 Service 4,933 Sales and office 11,647 Construction, extraction, maintenance and repair 4,031 Production, transportation and material moving 2,208 Table 6 – Occupations by Sector Data Source Comments: Travel Time Travel Time Number Percentage < 30 Minutes 19,908 49% 30-59 Minutes 15,958 39% 60 or More Minutes 4,631 11% Total: 40,497 100% Table 7 - Travel Time Data Source Comments: Education: Educational Attainment by Employment Status (Population 16 and Older) Educational Attainment In Labor Force Civilian Employed Unemployed Not in Labor Force Less than high school graduate 3,127 469 1,781 High school graduate (includes equivalency) 8,392 773 3,347 Some college or Associate's degree 14,333 1,202 2,899 Bachelor's degree or higher 10,251 545 1,617 Table 8 - Educational Attainment by Employment Status Data Source Comments: Educational Attainment by Age Age 18–24 yrs 25–34 yrs 35–44 yrs 45–65 yrs 65+ yrs Less than 9th grade 173 432 337 778 834 9th to 12th grade, no diploma 1,330 1,521 1,007 1,292 435 High school graduate, GED, or alternative 2,396 3,784 3,261 5,496 2,882 Some college, no degree 2,997 3,503 2,945 6,816 2,214 Associate's degree 695 1,543 1,342 2,401 326 Bachelor's degree 667 2,300 2,283 4,749 1,360 Graduate or professional degree 29 564 670 1,942 859 Table 9 - Educational Attainment by Age Data Source Comments: 38 Consolidated Plan FEDERAL WAY Page | 32 OMB Control No: 2506-0117 (exp. 07/31/2015) Educational Attainment – Median Earnings in the Past 12 Months Education Attainment Median Earnings in the Past 12 Months Less than high school graduate 20,375 High school graduate (includes equivalency) 30,680 Some college or Associate's degree 38,234 Bachelor's degree 47,697 Graduate or professional degree 65,385 Table 10 – Median Earnings in the Past 12 Months Data Source Comments: Based on the Business Activity table above, what are the major employment sectors within your jurisdiction? The major employment sectors are:  Education and Healthcare Services – 17%  Retail trade – 14%  Manufacturing – 13%  Arts/entertainment/accommodations – 13%  Wholesale Trade – 7%  Professional, Scientific, Management Services – 8%  Other Services – 8%  Transportation/warehousing – 7% Describe the workforce and infrastructure needs of the business community: The City of Federal Way has recently adopted an economic development strategy. The strategy identifies a number of emerging issues and needs. They include jobs-housing balance, improvement of both education and income levels, a response to the departure of a major employer – Weyerhaeuser, along with redevelopment of downtown and the creation of jobs. Additionally, several emerging themes illustrate both the city’s strengths and challenges. Strengths include:  Young Population: Federal Way has a young population compared to its neighbors - Seattle and Tacoma.  Quality of Life: Good parks and recreational facilities, affordable housing and low crime rates  Diverse and Skilled Labor Force: This is a valuable asset for a community trying to recruit and help expand businesses. 39 Consolidated Plan FEDERAL WAY Page | 33 OMB Control No: 2506-0117 (exp. 07/31/2015)  Location: Part of market area with population of 3.7 million. Located along Interstate 5 and US 99. Close to an international airport and deep water marine terminals of the ports of Seattle and Tacoma Conversely, the following illustrates the challenges that present themselves which could impair economic health and vitality.  Educational Levels: While Federal Way has a young and skilled labor force, it also has a low rate of population with bachelor’s degrees as compared to region and state.  Income Levels: According to the Census Bureau, 16 percent of the population lives in poverty.  Jobs-Housing Balance: Over 32,000 Federal Way residents go elsewhere to work, while over 25,000 come into Federal Way to work, placing nearly 60,000 people on the highways and streets at rush hour.  Departure of Weyerhaeuser: The announcement in the summer of 2014, of the pending relocation and sale of the Corporate Campus. Jobs Housing Balance While the diversification or balance of its employment sectors is a strength, there is also an underlying reason for concern. A high percentage of Federal Way residents that are part of the labor force do not work in Federal Way. This issue has been of continuing concern. 86 percent of the residents of Federal Way that work leave the community to work elsewhere. While identified in the city’s Comprehensive Plan over a decade ago, it continues today. Describe any major changes that may have an economic impact, such as planned local or regional public or private sector investments or initiatives that have affected or may affect job and business growth opportunities during the planning period. Describe any needs for workforce development, business support or infrastructure these changes may create. Federal Way’s economy is on the rise and the economic conditions look good. Federal Way was recently identified by the website, WalletHub as one of the strongest economies in the nation. For Federal Way, development has rebounded as building permit applications were a just over $136 million, a 75 percent increase over the previous year. In addition, among the positive news is the Children’s Hospital of Seattle announcing their $15 million South Sound Regional Clinic opening scheduled in 2015. Also, the Commons Mall is in the midst of a $27 million renovation including both new primary and secondary anchor tenants. The City of Federal Way is undergoing significant changes that present both opportunities and challenges for growing our economy. The Weyerhaeuser Company publically announced on August 26, 40 Consolidated Plan FEDERAL WAY Page | 34 OMB Control No: 2506-0117 (exp. 07/31/2015) 2014, that it is planning to move its headquarters from Federal Way, Washington to Seattle. The move will occur in mid- to late-2016 when construction of the new building is complete. The move will cause the loss of 1,225 employees. Additionally, the City’s 2010 Comprehensive Plan dedicates an entire chapter to the goals of the City Center, which is designed to create a definable downtown or “urban center” that serves as the social and economic focus of the City. This emphasis is intended to create economic diversification and encourage public/private partnerships. The Weyerhaeuser Company relocation is being met with strong expectations and a City/company partnership to ensure the reuse of the existing HQ building and the 430-acre campus provides opportunities for a mix of jobs that serve the broad educational and skills needs throughout the community. An essential component of the City Center redevelopment is the Federal Way Performing Arts and Events Center (PAEC). The PAEC will act as the catalyst project that helps create a defined urban place around which redevelopment at urban density levels can occur. The Federal Way PAEC was conceived to fulfill two primary objectives within the City and do so in a way that creates jobs for low- and moderate-income persons in Federal Way. The first of the objectives: it will meet the need for a major multi-purpose public facility that combines 1) publicly available physical gathering space and meeting rooms that serve a variety of community groups throughout the City for community gatherings, events, and cultural celebrations; 2) a performing arts venue and support for extracurricular training opportunities in the performance arts; and 3) a culinary arts training program. Second, the PACC will be strategically sited in a prominent location that is designed to serve as a landmark and key anchor development within the defined City Center. How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction? The level of education of Federal Way residents age 25 and older is lower than in King County – 11% of adults in this age group did not have a high school diploma. Educational attainment varied considerably by race and ethnicity. Just 58% of Hispanics age 25 and older in Federal Way had a high school diploma (or equivalent) compared to 94% of non-Hispanic white residents. The Office of the Superintendent of Public Instruction reported an on-time graduation rate for the class of 2010 at 72.7% and a rate of 80.7% adding the students who graduated a year late. Rates were lower in Federal Way – the on-time cohort rate was 68.9% and the 5-year rate was 75.9%. This means that 31% of students starting the 9th grade in 2009 did not graduate with their class and 24% had not graduated a year later. Lack of a high school diploma places the individual student at a disadvantage in terms of jobs and other opportunities in life. Graduation rates also impact local and regional economies. One 2007 national study estimated that moving just a single student from dropout to graduation would yield more than $200,000 in higher tax revenues and lower government expenditures. 41 Consolidated Plan FEDERAL WAY Page | 35 OMB Control No: 2506-0117 (exp. 07/31/2015) The Alliance for Excellent Education provides estimates of the economic benefit of increasing graduation at the national, state and metropolitan levels. The following apply to Washington and the Seattle- Tacoma-Bellevue Metropolitan Statistical Area. About 29,000 students from the class of 2010 in Washington dropped out (15,400 in the Seattle MSA). Cutting this in half would result in:  $201 million in increased annual earnings ($108 million in Seattle MSA)  $147 million in increased annual spending ($77 million in Seattle MSA)  $237 million in economic growth ($144 million in Seattle MSA)  $17 million in increased annual tax revenue ($11 million in Seattle MSA) In the "Information Age" an educated workforce is tantamount to success for a business. In the Information Age, having an education is tantamount to success for an employee and even for an entrepreneur. The concept of "K through Gray", meaning lifelong learning from kindergarten through retirement is now a reality, if not a necessity to be successful. Describe any current workforce training initiatives, including those supported by Workforce Investment Boards, community colleges and other organizations. Describe how these efforts will support the jurisdiction's Consolidated Plan. The City of Federal Way will be actively recruiting a branch campus to be located in the downtown core, ideally located to a major transit center, along with other civic and urban amenities. The purpose is to help improve the education levels of Federal Way residents but also act as a catalyst for reinvestment and redevelopment into the Town Center. According to the Census Bureau, only 26% of Federal Way residents possess a four-year-degree or higher. This percentage is lower than the state and King County averages at 31 percent. Additionally, Seattle has over 50 percent of its population that possesses a four-year-degree. While no research has been done on the value of increased education and its implications on the Federal Way economy, prior development by universities to "un-anchor" themselves from their "hallowed halls," to engage and create relationships with local industries and communities have proven fruitful. This is true even for those institutions already in cities but which have not always valued their location and, in times past, could be as gated as a secluded high end housing development. Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)? No 42 Consolidated Plan FEDERAL WAY Page | 36 OMB Control No: 2506-0117 (exp. 07/31/2015) If so, what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not, describe other local/regional plans or initiatives that impact economic growth. The City of Federal Way recently adopted its own economic development strategy, “Some Assembly Required.” The strategy includes six goals and 40 objectives geared to solutions that will attract and retain businesses, jobs, and investments that will enhance the quality of life in Federal Way. The goals are: Promote and Create a Sustainable, Diversified, and Globally Focused Economy 1. Help Attract, Expand, & Retain Businesses, Jobs, and Investments (New Development & Redevelopment) that Provide Employment Opportunities for Federal Way Residents 2. Alignment of Reuse of Weyerhaeuser Corporate Campus to Next Generation of Jobs 3. Build a Brand to Promote and Enhance the Image of Federal Way 4. Ensure Education Opportunities Align with Future Job Growth 5. Formulate Tools and Systems to Encourage Entrepreneurship Federal Way Performing Arts and Events Center As noted previously, the City is working vigorously on the redevelopment of the City Center area in order to create an identifiable “downtown” in Federal Way. The most important feature of this work is the proposed Federal Way Performing Arts and Conference Center (PACC). The PACC will act as a catalyst to encourage redevelopment of sites in proximity at urban densities and spur the growth of jobs in the City Center. The PACC is expected to generate jobs that will serve low and moderate income persons in the community. Consequently, the City is proposing the use of a Section 108 Loan as part of the funding for the development of the PACC. Discussion As part of the City’s economic development strategy, efforts are being made to improve education and skills building that will support residents, especially low- and moderate-income persons to obtain living wage jobs, was well as encourage entrepreneurship, which has been identified by the Small Business Development Center at Highline College as a strong interest of the clients they serve. Additionally, the strategy has already resulted in efforts to reach out and engage the business community via the Chamber of Commerce and other avenues. Regular “business connections” meetings are being held to foster dialogue between the City, businesses, and organizations that support businesses, such as the SBDC and the Chamber, to have communication that leads to enhancement in the way the City supports jobs and economic growth. 43 Consolidated Plan FEDERAL WAY Page | 37 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-50 Needs and Market Analysis Discussion Are there areas where households with multiple housing problems are concentrated? (include a definition of "concentration") There are areas in Federal Way that have a concentration of households who are low income, severely cost burdened, and have other housing problem(s), such as crowding. As housing costs increase in the City of Seattle, more households are moving to South King County, as well as other areas, into more affordable communities. Concentration: is defined as a number 10% above the overall proportion or distribution in the City. Are there any areas in the jurisdiction where racial or ethnic minorities or low-income families are concentrated? (include a definition of "concentration") Federal Way has a very diverse population. Forty-three percent of the population identified their race as other than white alone in the 2010 census and 16% identified as Hispanic or Latino. In recent decades, census questions have changed, giving people greater flexibility in describing their race and ethnic origins, which results in a more accurate picture. Figure 2 is a map showing neighborhoods (block groups) with greater than 50% minority populations, described here as Hispanic or a race other than white alone (based on percent of non-Hispanic white in the population). Using this description, 48% of the population in 2010 in Federal Way was minority, compared to 35% in King County and 27% in Washington State. Diversity by race and ethnicity is apparent in this map throughout most neighborhoods in Federal Way. Many of the neighborhoods with 50% and more minority households are in areas with higher multifamily units. Three census block groups have particularly high percentages of minority households – 70% or more of the households. All are located north of South 320th Street, most between the Pacific Highway and I-5. A multilingual population is an asset in any community, as is a richly diverse population. In Federal Way, 30% of the population ages five and older spoke a language other than English in the home. This was higher than King County and considerably higher than Washington as a whole. Among those in Federal Way who spoke a language other than English in the home, almost half (49%) spoke English less than very well. This linguistic diversity is reflected in Federal Way schools. Even though languages may come with less effort to children, they face real hardships in school without a comprehension of English. Just about 12% of students were enrolled in a transitional bilingual program at the end of the 2010-2011 school year. This does not nearly reflect the diversity of languages spoken – the Federal Way School District reports that 112 languages are spoken in the district. In addition to English, the most common languages are Spanish, Korean, Russian and Ukrainian. 44 Consolidated Plan FEDERAL WAY Page | 38 OMB Control No: 2506-0117 (exp. 07/31/2015) The census defines “linguistically isolated households” as those in which all household members over the age of 14 spoke no English or spoke English less than very well. By that definition, 9% of households in Federal Way were linguistically isolated. Figure 3 looks just at those households. Nearly half spoke an Asian or Pacific Island language and 31% spoke Spanish. The inability to speak English can add to hardship, especially for recent immigrants and refugees from other countries. They must cope with learning English, adapt to a new lifestyle, find employment, develop job skills, introduce children to a new education system, and adjust to other challenges of acclimation. Some are also coping with post-traumatic stress as a result of war or other events in their native country. Whether new to the country or longer-term residents, people with limited English language skills face barriers in accessing services and understanding important life transactions. This includes comprehending legal rights, understanding how to qualify for and buy a home, responding to discrimination in housing, communicating with health-care professionals, and performing routine day- to-day activities without effort. Limited English-speaking ability can also be a critical barrier in emergencies. What are the characteristics of the market in these areas/neighborhoods? The City’s neighborhoods provide a range of housing at various prices. While the majority of single family homes and some of its mobile homes are in good condition, many are in need of basic repairs, including roofs, porches, energy efficiency improvements and other repairs. Residents of many neighborhoods have well-landscaped parks and playgrounds and some are connected by trails. On the other hand, disabled persons have only limited opportunities to participate in the City’s parks except those offering passive recreation. While most of the City’s infrastructure is well-developed, there are pockets in neighborhoods where the basic infrastructure lacks adequate streets, curbs, gutters, lighting, sewer connections and drainage. The City has provided funding to assist in the improvement of its neighborhoods, including housing repair, parks and street improvements. Neighborhood and community centers have recently been added to provide both recreation and services to local residents. Housing rehabilitation and weatherization are in great need, particularly for those homeowners with limited incomes. Rehabilitation assistance can result in reduced utilities and maintenance costs while home values may increase. Assistance with side sewer hook-ups as homes are connected to City sewer systems will be needed to prevent heavy financial burdens on low- and moderate-income homeowners. There are a few multi-family residential structures in deteriorated condition that require rehabilitation to resolve deferred maintenance and improve energy efficiency. 45 Consolidated Plan FEDERAL WAY Page | 39 OMB Control No: 2506-0117 (exp. 07/31/2015) New pocket parks in selected neighborhoods and improvements to neighborhood parks to make them places for community gatherings will enhance the livability of neighborhoods. There is currently no park that provides passive and active recreational opportunities for persons who are disabled. Are there any community assets in these areas/neighborhoods? The Camelot area includes two neigborhood parks, two elementary schools, is in proximity to a larger park with a lake, as well as a middle school and high school. There is also a small commercial area with a grocery store and other retail. Are there other strategic opportunities in any of these areas? The City is in the currently working with a consultant to prepare a Neighborhood Revitalization Strategy Area plan for the area north of the City Center, which as been identified as the Camelot area (Between 272nd on the North and 312th on the South, and between I-5 on the East and Pacific Highway on the West. This area has a concentration of low- and moderate-income households. The NRSA is expected to identify needs unique to the area based upon detailed research and public input from the residents. The NRSA will identify strategies to work with the neighborhood on social and physical improvements. Additionally, the City continues to work collaboratively with Habitat for Humanity of King County in the Westway Neighborhood. The City began working with Habitat for Humanity during the NSP3 program. As a result, Habitat for Humanity purchased and renovated 10 homes in the neighborhood; thus providing 10 families with homeownership and beginning to improve conditions in the area. Though the NSP3 project has been completed, the City and H4H continue to seek ways to partner on home renovations and improvements in the neighborhood. 46 Consolidated Plan FEDERAL WAY Page | 40 OMB Control No: 2506-0117 (exp. 07/31/2015) Strategic Plan SP-05 Overview Strategic Plan Overview As a result of research assessing the needs and resources of the community and the community consultation process, four clear goals – expressed as overarching goals – emerged. The following goals reflect the vision of the community and will serve as guides in the development of strategies to meet them:  Create opportunities for a diverse employee base to live and work in Federal Way by increasing the connectivity of affordable housing and transportation linkages with employment centers.  Expand programs and activities which enhance the opportunity for low- and moderate-income persons to become more self-sufficient and to increase income to “livable wage” levels.  Consider the potential for stimulating jobs and economic development in the programming of all housing, public services, neighborhood improvement and public facilities activities.  Seek to provide safety net services for those populations with significant barriers until they are able to reach the goal of self-sufficiency. 47 Consolidated Plan FEDERAL WAY Page | 41 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-10 Geographic Priorities - 91.415, 91.215(a)(1) Geographic Area Table 11 - Geographic Priority Areas General Allocation Priorities Due to the fact that low/moderate-income individuals and families in need of supportive services reside throughout all geographic regions of the city, geographic boundaries will generally not be used as a basis for allocating investments. The exception to this is the Camelot area north of the City Center, which, as noted previously, is the subject of a NRSA planning effort that is currently underway. Once the plan has been completed and approved by HUD, the area will be targeted for services and improvements in accordance with the goals and strategies of the NRSA plan. 48 Consolidated Plan FEDERAL WAY Page | 42 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-25 Priority Needs - 91.415, 91.215(a)(2) Priority Needs Table 11 – Priority Needs Summary 1 Priority Need Name Economic Development and Job Growth Priority Level High Population Low Moderate Middle Large Families Families with Children Non-housing Community Development Geographic Areas Affected Associated Goals EXPAND ECONOMIC OPPORTUNITIES Description Funding directed to economic development is intended to support efforts that stimulate the creation of new businesses and the growth of existing businesses, the creation jobs and economic opportunity through access to capital for microenterprise and small business lending, the provision of technical assistance for entrepreneurs and established companies, and redevelopment of the City Center through catalytic projects carried out by the City of Federal Way. Basis for Relative Priority Economic development and job growth are the number one priority for the City of Federal Way. The belief is that economic opportunity for low- and moderate-income households is critical to helping families become and stay self-sufficient. The City's use of CDBG funds is directly tied to supporting business and job opportunities for the populations targeted by the CDBG program 2 Priority Need Name Affordable Housing Preservation Priority Level High Population Extremely Low Low Moderate Large Families Families with Children Elderly Geographic Areas Affected 49 Consolidated Plan FEDERAL WAY Page | 43 OMB Control No: 2506-0117 (exp. 07/31/2015) Associated Goals PROVIDE DECENT AFFORDABLE HOUSING Description As demand for affordable housing in South King County becomes more intense, improve and maintain single-family and manufactured housing so that those for whom their existing homes is the only affordable option remains affordable. Basis for Relative Priority It is the City's desire to maintain and improve housing throughout the community, especially housing owned by extremely-low to moderate-income households, who are housing cost burdened, and for whom the added cost of daily upkeep is a challenge, and major repairs financially punishing, support repair and rehabilitation of substandard housing, preservation of affordable housing and mixed-income housing development. 3 Priority Need Name Ensure a Suitable Living Environment Priority Level High Population Extremely Low Low Large Families Families with Children Elderly Public Housing Residents Chronic Homelessness Individuals Families with Children Mentally Ill Chronic Substance Abuse veterans Persons with HIV/AIDS Victims of Domestic Violence Unaccompanied Youth Elderly Frail Elderly Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Persons with Alcohol or Other Addictions Persons with HIV/AIDS and their Families Victims of Domestic Violence Geographic Areas Affected Associated ESTABLISH SUITABLE LIVING ENVIRONMENTS 50 Consolidated Plan FEDERAL WAY Page | 44 OMB Control No: 2506-0117 (exp. 07/31/2015) Goals Description Provide support to agencies and organizations that work to meet the basic needs of low- and moderate-income persons and households, persons with special needs, and the homeless. Basis for Relative Priority The City supports a wide variety of organizations and programs that provide extremely low-, low-, and moderate-income persons and households, as well as the homeless, with services that range from behavioral health to domestic violence assistance to infant care to overnight shelter. The City's Human Services General Fund grant program provides over $500,000 annually, an amount that is demonstrative of the commitment to help those in need. The public services funding available via the CDBG grant allows the City to provide an even greater level of support for community needs that always exceed the resources available. 51 Consolidated Plan FEDERAL WAY Page | 45 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-35 Anticipated Resources - 91.420(b), 91.215(a)(4), 91.220(c)(1,2) Introduction The City of Federal Way anticipates having the following funding sources available over the next five years: CDBG City General Fund (targeted to human services/public services) Section 108 Loan Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Reminder of Con Plan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG Public- federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services 617,465 0 649,054 1,266,519 2,469,860 CDBG funds leverage additional federal and state funds. Agencies are able to combine funding sources in order to provide a wider range of services to the community. 52 Consolidated Plan FEDERAL WAY Page | 46 OMB Control No: 2506-0117 (exp. 07/31/2015) Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Reminder of Con Plan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ General Fund public - local Public Services 516,000 0 0 516,000 2,064,000 The City provides general fund grants annually to agencies and organizations that deliver services in support of low- and moderate income persons and households, those with special needs, and the homeless. These funds are used in cooperation with CDBG public services dollars. 53 Consolidated Plan FEDERAL WAY Page | 47 OMB Control No: 2506-0117 (exp. 07/31/2015) Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Reminder of Con Plan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ Section 108 public- federal Economic Development Public Improvements 3,030,000 0 0 3,030,000 0 The City is planning on using a Section 108 Loan as part of the funding to develop the PACC. The loan is based upon the Section 108 Loan Fund in the amount of $3,030,000 established by the City and approved by HUD in 2014. The loan for the PACC will take advantage of the full amount of the loan fund in 2015. Debt service for loan will be covered by a portion of the CDBG annual grant over the 20-year term of the loan. Annual debt svc is expected to be approximately $200,000. Table 12 - Anticipated Resources 54 Consolidated Plan FEDERAL WAY Page | 48 OMB Control No: 2506-0117 (exp. 07/31/2015) Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied. CDBG funds do not require a match. CDBG funding for public services and public facility projects is on a portion of the total funding required. The City encourages applicants to secure other funding for projects in order to leverage resources to the extent possible. If appropriate, describe publically owned land or property located within the state that may be used to address the needs identified in the plan The City of Federal Way does own the property upon which the proposed PACC will be built. As described previously in this plan, the PACC will genrate jobs both directly and via acting as a catalyst for redevelopment of the City Center area in Federal Way, resulting in addition jobs. Because the City will be using Section 108 Loan funds in support of the PACC development, jobs created through the facility and as a result of related development will be available for low- and moderate-income persons. Discussion CDBG and Section 108 Loan funds will be used to support eligible-activities in accordance with CDBG regulations. 55 Consolidated Plan FEDERAL WAY Page | 49 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-40 Institutional Delivery Structure - 91.415, 91.215(k) Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non-profit organizations, and public institutions. Responsible Entity Responsible Entity Type Role Geographic Area Served AUBURN YOUTH RESOURCES Non-profit organizations Homelessness Non-homeless special needs public services Region Birth to Three Family Development Center Non-profit organizations Non-homeless special needs public services Region Boys and Girls Clubs of King County Non-profit organizations Non-homeless special needs public services Region CATHOLIC COMMUNITY SERVICES Non-profit organizations Homelessness Non-homeless special needs Rental public services Region Communities in Schools of Federal Way Non-profit organizations Non-homeless special needs public services Region Crisis Clinic Non-profit organizations Non-homeless special needs public services Region DOMESTIC ABUSE WOMEN'S NETWARK (DAWN) Non-profit organizations Non-homeless special needs public services Region Dynamic Partners Non-profit organizations Non-homeless special needs public services Region Emergency Feeding Program Non-profit organizations Non-homeless special needs public services Region FEDERAL WAY SENIOR CENTER Non-profit organizations Non-homeless special needs public services Region 56 Consolidated Plan FEDERAL WAY Page | 50 OMB Control No: 2506-0117 (exp. 07/31/2015) Responsible Entity Responsible Entity Type Role Geographic Area Served FUSION Non-profit organizations Homelessness Non-homeless special needs Rental public services Region Federal Way Community Caregiving Network Healthpoint Non-profit organizations Non-homeless special needs public services Region Institute for Family Development Non-profit organizations Non-homeless special needs public services Region King County Sexual Assault Resource Center Non-profit organizations Non-homeless special needs public services Kent Youth and Family Services Non-profit organizations Homelessness Non-homeless special needs Rental public services Region King County Bar Foundation Non-profit organizations Non-homeless special needs public services Region MULTI-SERVICE CENTER Non-profit organizations Homelessness Non-homeless special needs Rental public services Region Puget Sound Training Center Non-profit organizations Non-homeless special needs public services Region Public Health of Seattle- King County Government Homelessness Non-homeless special needs public services Region 57 Consolidated Plan FEDERAL WAY Page | 51 OMB Control No: 2506-0117 (exp. 07/31/2015) Responsible Entity Responsible Entity Type Role Geographic Area Served SENIOR SERVICES Non-profit organizations Non-homeless special needs public services Region St. Vincent de Paul Non-profit organizations Homelessness Non-homeless special needs public services Region VALLEY CITIES COUNSELING & CONSULTATION Non-profit organizations Non-homeless special needs public services Region Washington Engage Non-profit organizations Non-homeless special needs public services Region Courage360 Non-profit organizations Non-homeless special needs public services Region YWCA OF SEATTLE-KING COUNTY - SNOHOMISH COUNTY Non-profit organizations Homelessness Non-homeless special needs Rental public services Region HOSPITALITY HOUSE Non-profit organizations Homelessness Non-homeless special needs public services Region Orion Industries Non-profit organizations Non-homeless special needs public services Region SOUND MENTAL HEALTH Non-profit organizations Homelessness Non-homeless special needs public services Region PEDIATRIC INTERIM CARE CENTER Non-profit organizations Non-homeless special needs public services Region Table 13 – Institutional Delivery Structure 58 Consolidated Plan FEDERAL WAY Page | 52 OMB Control No: 2506-0117 (exp. 07/31/2015) Assess of Strengths and Gaps in the Institutional Delivery System Strengths:  Local, South King County, and King County systems collaborate services to create a more integrated and comprehensive approach to avoid duplication in services.  Population specific services such as seniors, children and families, ethnic and racial minorities and faith based are present throughout the community.  City supported neighborhood and community collaboration events and projects. Gaps:  Veterans' services remain centrally located in Seattle, Renton and Pierce County.  Lack of homeless shelters or transitional housing opportunities in Federal Way Federal Way makes numerous efforts to fill gaps in services throughout the region by supporting emergency service and other supportive service programs. However, as the need for emergency services grows along with the number of residents in the City, the community has experienced a decrease in funding for supportive services making accessibility more challenging for those in need. 59 Consolidated Plan FEDERAL WAY Page | 53 OMB Control No: 2506-0117 (exp. 07/31/2015) Availability of services targeted to homeless persons and persons with HIV and mainstream services Homelessness Prevention Services Available in the Community Targeted to Homeless Targeted to People with HIV Homelessness Prevention Services Counseling/Advocacy X X Legal Assistance X Mortgage Assistance Rental Assistance X X Utilities Assistance X X Street Outreach Services Law Enforcement X X Mobile Clinics X X Other Street Outreach Services X X Supportive Services Alcohol & Drug Abuse X X Child Care X Education X Employment and Employment Training X Healthcare X HIV/AIDS Life Skills Mental Health Counseling X X Transportation X X Other Table 14 - Homeless Prevention Services Summary Describe how the service delivery system including, but not limited to, the services listed above meet the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) The City of Federal Way has provided funding for, supported and collaborated with numerous homeless prevention and intervention service providers throughout the region. There are several systems in place to ensure services listed above are made available to and used by homeless persons.  There are emergency services providers located in Federal Way or close by in Auburn on major bus routes where homeless individuals utilizing public transportation or are unfamiliar with the area can easily locate resources.  King County's Mobile Medical Unit visits Federal Way regularly and schedules are made visible at local homeless prevention and emergency assistance service provider’s locations. 60 Consolidated Plan FEDERAL WAY Page | 54 OMB Control No: 2506-0117 (exp. 07/31/2015)  The City coordinates with homeless outreach teams to network with agencies who work with and serve the homeless population. The City's police department and local hospital emergency room also work closely with homeless outreach teams to connect homeless individuals with resources to decrease recidivism, and high utilization of emergency medical services as well provide supportive services to meet the individual's needs. Describe the strengths and gaps of the service delivery system for special needs population and persons experiencing homelessness, including, but not limited to, the services listed above. Strengths:  Partnerships of multi-service organizations that collaborate to integrate service delivery  Funders who independently support and partner with anti-poverty service programs and organizations  Dedicated volunteers and staff providing direct services to residents  Central point of entry to access services  Numerous opportunities for collaboration and integration of services amongst government and nonprofit entities Gaps:  Insufficient or reduction in funding  Frequent systems or policy changes  High turnover in direct service providers  Insufficient access for individuals who are not English proficient  Oversaturation or numerous duplication of services  Transportation Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs. To overcome gaps of the service delivery system Federal Way will continue to support and work collaboratively with human service providers in the region to overcome barriers to program accessibility as well as develop and implement systems and strategies to leverage their current resources while still providing optimal service to residents. 61 Consolidated Plan FEDERAL WAY Page | 55 OMB Control No: 2506-0117 (exp. 07/31/2015) The City of Federal Way has a very supportive faith-based community that provides assistance in addition to the work of nonprofit agencies. These faith-based organizations focus on homelessness, human service, and self-sufficiency needs. The City's poverty reducing goals, programs, and policies coordinate with the Consolidated Plan by giving funding priority and investing to:  Basic Needs  Emergency assistance programs  Shelters and transitioning housing programs  Homeless prevention and intervention programs  Healthcare services for homeless and low income residents  Economic development programs  Programs targeting underserved and special populations such as seniors, ethnic minorities, disabled, homeless, and non-English speaking residents. 62 Consolidated Plan FEDERAL WAY Page | 56 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-45 Goals - 91.415, 91.215(a)(4) Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 EXPAND ECONOMIC OPPORTUNITIES 2015 2019 Non-Housing Community Development Economic Development and Job Growth Jobs created/retained: 90 Jobs Businesses assisted: 480 Businesses Assisted 2 PROVIDE DECENT AFFORDABLE HOUSING 2015 2019 Affordable Housing Affordable Housing Preservation Homeowner Housing Rehabilitated: 81 Household Housing Unit Tenant-based rental assistance / Rapid Rehousing: 2500 Households Assisted Homelessness Prevention: 200 Persons Assisted 3 ESTABLISH SUITABLE LIVING ENVIRONMENTS 2015 2019 Non-Housing Community Development Ensure a Suitable Living Environment Public service activities other than Low/Moderate Income Housing Benefit: 1000 Persons Assisted Other: 4 Other Table 15 – Goals Summary 63 Consolidated Plan FEDERAL WAY Page | 57 OMB Control No: 2506-0117 (exp. 07/31/2015) Goal Descriptions 1 Goal Name EXPAND ECONOMIC OPPORTUNITIES Goal Description The community has a diversified economic base, a major shopping center at its core, a large working age population and quality housing for its working population. However, its residents travel long distances to their work. In addition, the City Center business district has not met its potential as a vibrant core, business districts have abnormally high vacancies, small businesses have been closing at high rates, high unemployment and underemployment face many of its citizens and the skills of its working population does not always match the needs of employers. To meet the challenges posed by these conditions and take advantage of the assets of the community, the following strategies will be pursued to expand economic opportunities in the City. Strategy 1A: Enrich/diversify City Center with a mix of residential and commercial uses supporting pedestrian, bicycle, and public transit, vibrant public spaces, and cultural and civic activities that enliven the downtown and strengthen its economic foundation by retaining local businesses, attracting new business investment, and creating jobs. 1. Support the growth of businesses in the Civic Center which will provide livable wage jobs. 2. Develop the amenities and public infrastructure to provide connectivity between places of business and residential areas, including pocket parks and walkways/bikeways. 3. Support activities that result in enhancing the City Center as the gateway to the community and a regional destination. 4. Support mixed residential/commercial uses in and near the City Center. Strategy 1B: Encourage the creation and growth of businesses. 1. Develop opportunities for the creation and growth of small businesses to spur job growth. 2. Support efforts to improve the viability of existing neighborhood business districts. 3. Assist businesses that either provide new employment opportunities for Federal Way residents or retain jobs in Federal Way. 64 Consolidated Plan FEDERAL WAY Page | 58 OMB Control No: 2506-0117 (exp. 07/31/2015) Strategy 1C: Increase opportunities for employment in jobs providing livable incomes. 1. Improve the technical and job retention skills of residents to match the needs of employers in a revitalized Federal Way business community. 2. Consider the goal of creating “living wage” jobs in all decisions affecting economic development. Strategy 1D: Promote an environment that is attractive to both establishing new businesses and expanding existing businesses to create jobs and strengthen the economic base of the community. 1. Develop a long-range economic revitalization plan for business development and job creation that is integrated with other City initiatives. 2 Goal Name PROVIDE DECENT AFFORDABLE HOUSING Goal Description The housing stock of Federal Way includes a range of housing choices, including housing which is more affordable compared to most areas of the County. The housing stock is also newer than most areas of the County but is beginning to show signs of decay. While more affordable than many areas of the region, housing costs nevertheless present a burden on the primarily working class community. A total of 37% of its renter households pay more than 30% of their income for housing and 25% of its homeowners. The burden is heaviest on the lowest income renters and owners, persons with disabilities and the elderly. The number of persons at risk of losing their housing is rising and homelessness continues to face many in the community. Recent decreased values in single family homes have caused record foreclosure rates and pressures on homeowners, many of whom have deferred significant maintenance and improvements which affect the health, safety and livability of their homes. In addition, prospects for adding affordable renter housing are limited by continuing reductions in federal and state support for affordable low income housing. New multifamily development in the City is hampered by high land costs and limited areas available for development as well as recent stagnant private sector construction. While these conditions present challenges to the City’s ability to maintain and improve its affordable housing stock, the City is committed to take strategic steps to achieve the goal of supporting affordable housing. 65 Consolidated Plan FEDERAL WAY Page | 59 OMB Control No: 2506-0117 (exp. 07/31/2015) Strategy 2A: Support homeownership focusing on programs that assist homeowners to retain and maintain their homes, and offer new homeowner opportunities. 1. Assist homeowners to maintain safe and standard housing through repairs and rehabilitation, maximizing the potential for hiring local contractors and local laborers to participate in the repair programs. 2. Support efforts to stabilize homeownership and prevent foreclosures. 3. Support programs expanding homeownership opportunities. Strategy 2B: Expand affordable rental housing. 1. Encourage development of affordable multifamily housing near parks, transportation and employment. 2. Focus resources on households most in need (<50% of median income). 3. Preserve existing subsidized rental housing resources. 4. Coordinate with other entities to improve opportunities for increasing rental and homeowner affordable housing through organizations such as the County HOME consortium, 2163 funds, RHAP, NSP and Homesight. Strategy 2C: Provide adequate housing for homeless and special needs populations. 1. Retain existing homeless shelter and transitional housing programs. 2. Support “Housing First” options for persons at risk of homelessness and those who fall into homelessness. 3. Assure services provided are adequate to stabilize occupants of homeless facilities and special needs housing. 4. Support Fair Housing initiatives and conduct an Analysis of the Impediments to Fair Housing in Federal Way. 3 Goal Name ESTABLISH SUITABLE LIVING ENVIRONMENTS Goal Description A suitable living environment has two facets – physical and human. In terms of the human needs, the City has a strong and collaborative group of nonprofit organizations providing a variety of services to those most in need, a City Council that is supportive of human services programs, a wide variety of cultural and linguistic groups, and strong community schools. These are assets that can help meet some of the many services needs of the community. These needs include a growing number of individuals and families with limited or no income, a lack of sufficient programs providing flexible services to meet the individual needs of persons at risk, a diminishing base of financial resources from the state and county for safety 66 Consolidated Plan FEDERAL WAY Page | 60 OMB Control No: 2506-0117 (exp. 07/31/2015) net services and insufficient program support to meet the needs of special populations such as persons with disabilities, homeless persons and the elderly. In terms of the physical assets of the community, the City boasts attractive residential neighborhoods, serviced by an array of parks, trails, and community facilities. Its major thoroughfares are well-constructed and maintained and generally well-linked by transportation systems. In spite of the fact that many residential streets are properly developed and in good condition, some areas of the City are without adequate curbs, gutters, sidewalks (or traffic/pedestrian separators) and there are instances where street lighting and transit areas are in need of improvements to assure safety and accessibility. With this backdrop of needs, the City will take steps to implement the following strategies: Strategy 3A: Provide an array of services to households to help them on the path toward self-sufficiency. 1. Support development of regional human services solutions through networks of service and housing providers. 2. Encourage development and expansion of stabilizing wraparound services, including financial management and landlord tenant relations. 3. Provide assistance to promote strong family development, supporting parenting skills and early childhood skills. 4. Support activities that prepare youth for employment and assist them to be successful in the workplace. 5. Provide critical public services to special needs populations, including seniors and persons with disabilities. 6. Continue supportive services to persons entering the job market to assist them in becoming successful. Strategy 3B: Provide a safety net of services to stabilize households who are in crisis or at risk. 1. Support a safety net of services for persons without the resources to meet their basic needs. 2. Seek to fill major housing and services gaps for low- and moderate-income persons. 3. Work cooperatively and strategically with local and regional networks and providers to reduce the impacts of emerging reductions to health care and mental health care. 4. Support homelessness prevention solutions and activities providing flexible funding resources to prevent persons with disabilities and other at-risk populations from losing housing. 67 Consolidated Plan FEDERAL WAY Page | 61 OMB Control No: 2506-0117 (exp. 07/31/2015) Strategy 3C: Construct public improvements to support community revitalization strategies. 1. Build a vibrant community through creation and support of facilities and activities throughout the City, including those supporting economic development and connectivity in the City Center and other neighborhoods. 2. Support community revitalization efforts in deteriorating neighborhoods and assure neighborhood streets are safe. 3. Work toward affordable residence-job transportation solutions for persons with limited incomes. Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2). The City of Federal Way does not receive HOME funds as a direct entitlement and, therefore, does not directly provide housing. The City supports Housing Stability by providing financial assistance via our nonprofit partners to help families to move into housing or stay in housing. The City also supports transitional housing that provides housing to homeless women and women with children. Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2). The City of Federal Way does not receive HOME funds as a direct entitlement and, therefore, does not directly provide housing. The City supports Housing Stability by providing financial assistance via our nonprofit partners to help families to move into housing or stay in housing. The City also supports transitional housing that provides housing to homeless women and women with children. 68 Consolidated Plan FEDERAL WAY Page | 62 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-65 Lead-based Paint Hazards - 91.415, 91.215(i) Actions to address LBP hazards and increase access to housing without LBP hazards It is the City of Federal Way’s goal to reduce the number of residential units in the City with lead-based paint hazards. The Federal Way Home Repair and Rehabilitation Program (and other residential rehabilitation activities the City may undertake) will fully comply with the lead-based paint hazards requirements. In the design of the housing repair and rehabilitation activities, the City will set standards and procedures to inspect and test properties as appropriate and develop a checklist for site inspections. This will apply to all residential units and homes constructed prior to 1978, as required. The City will utilize lead-certified contractors in inspection and rehabilitation programs. Homes testing positive for lead-based paint or identified as having lead hazards will be stabilized or abated consistent with HUD guidelines by certified contractors. The City will actively promote safe lead practices. How are the actions listed above integrated into housing policies and procedures? The actions mentioned above will apply to all residential units and homes constructed prior to 1978, as required. The City will utilize lead-certified contractors in inspection and rehabilitation programs. Homes testing positive for lead-based paint or identified as having lead hazards will be stabilized or abated consistent with HUD guidelines by certified contractors. The City actively promotes safe lead practices, including guidance and requirements in our Home Repair Program policies. 69 Consolidated Plan FEDERAL WAY Page | 63 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-70 Anti-Poverty Strategy - 91.415, 91.215(j) Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families The Federal Way Consolidated Plan focuses on meeting the needs of low- and moderate-income persons. Within that group are persons living in poverty, persons more vulnerable than other lower- income groups because of their extremely limited resources. Ten percent of Federal Way families live in poverty. The City’s long-term goal is to reduce the percentage of families living in poverty and increase family independence. CDBG resources will be used for critical supportive services designed either to provide a safety net for families and individuals served so they can be stabilized or to help them to strengthen living skills and income to progress on the road out of poverty and into self-sufficiency. CDBG-funded public services will provide those supports and the housing repair/rehabilitation programs will help stabilize families by decreasing housing costs and improving safety. Finally, the City’s Community Economic Revitalization activities will provide direct benefits to persons through job creation and through assistance to microenterprises owned by low- and moderate-income persons. Among the City’s goals is the creation of jobs at livable wages. The City cannot accomplish the task of reducing poverty alone. Financial assistance from the federal, state and county sources will be critical to success. As important is the collaborative strength of the regional environment in which Federal Way operates. Coordination with the King County Housing Authority, a variety of nonprofit social services agencies, local educational institutions, faith-based organizations, the business community and the surrounding cities and the County is essential. Finally, the City’s many active volunteers will play a crucial role in the effort to reduce poverty in the community. How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan? As noted previously, the City invests over $500,000 of general fund monies in support of services to low- and moderate-income persons and households, including the homeless. The general fund grant program has been in existence for more than a dozen years and has steadily increased. Additionally, the City of Federal Way promotes increased opportunities for a range of housing choices and costs to meet diverse needs. This includes promotion of higher densities, particularly in areas close to transit and amenities, such as those available in retail centers. The City offers an affordable housing density bonus for development throughout the City requiring rental housing developments of 25 units or more to provide affordable housing units in exchange for allowing additional units. Incentives in the City Center include a tax exemption which encourages both density and affordability. 70 Consolidated Plan FEDERAL WAY Page | 64 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-80 Monitoring - 91.230 Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Federal Way staff will primarily utilize HUD Monitoring Guidelines in establishing areas to be monitored, focusing on assuring timely use of the funds as well as compliance with HUD and Federal regulations. Contract compliance, eligibility, record keeping and performance in meeting anticipated outcomes will also be key components of monitoring. In monitoring sub-recipients, the City plans to use the following five tools:  Program policies  Contractual obligations of grant recipients  Reports  Audits  On-site monitoring The City intends to maintain frequent contact with the funded agencies throughout the year. Prior to the beginning of each year, the City will prepare a brief plan/schedule of monitoring activities. In the first year this will include on-site monitoring of all public services grants. Other CDBG funded activities will be monitored using risk factors to determine the schedule. 71 Consolidated Plan FEDERAL WAY Page | 65 OMB Control No: 2506-0117 (exp. 07/31/2015) ANNUAL ACTION PLAN 2015 72 Consolidated Plan FEDERAL WAY Page | 66 OMB Control No: 2506-0117 (exp. 07/31/2015) Expected Resources AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2) Introduction The City of Federal Way anticipates having the following funding sources available over the next five years: • CDBG • City General Fund (targeted to human services/public services) • Section 108 Loan Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Reminder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services 617,465 0 649,054 1,266,519 2,469,860 CDBG funds leverage additional federal and state funds. Agencies are able to combine funding sources in order to provide a wider range of services to the community. 73 Consolidated Plan FEDERAL WAY Page | 67 OMB Control No: 2506-0117 (exp. 07/31/2015) Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Reminder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ General Fund public - local Public Services 516,000 0 0 516,000 2,064,000 The City provides general fund grants annually to agencies and organizations that deliver services in support of low- and moderate income persons and households, those with special needs, and the homeless. These funds are used in cooperation with CDBG public services dollars. Section 108 public - federal Economic Development Public Improvements 3,030,000 0 0 3,030,000 0 The City is planning on using a Section 108 Loan as part of the fundig to develop the PACC. The loan is based upon the Section 108 Loan Fund in the amount of $3,030,000 established by the City and approved by HUD in 2014. The loan for the PACC will take advantage of the full amount of the loan fund in 2015. The debt service for the loan will be covered by a portion of the CDBG annual grant over the 20-year term of the loan. the annual depbt service is expected to be approximately $200,000. Table 16 - Expected Resources – Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied 74 Consolidated Plan FEDERAL WAY Page | 68 OMB Control No: 2506-0117 (exp. 07/31/2015) CDBG funds do not require a match. CDBG funding for public services and public facility projects is on a portion of the total funding required. The City encourages applicants to secure other funding for projects in order to leverage resources to the extent possible. 75 Consolidated Plan FEDERAL WAY Page | 69 OMB Control No: 2506-0117 (exp. 07/31/2015) If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City of Federal Way does own the property upon which the proposed PACC will be built. As described previously in this plan, the PACC will genrate jobs both directly and via acting as a catalyst for redevelopment of the City Center area in Federal Way, resulting in addition jobs. Because the City will be using Section 108 Loan funds in support of the PACC development, jobs created through the facility and as a result of related development will be available for low- and moderate-income persons. Discussion CDBG and Section 108 Loan funds will be used to support eligible-activities in accordance with CDBG regulations. 76 Consolidated Plan FEDERAL WAY Page | 70 OMB Control No: 2506-0117 (exp. 07/31/2015) Annual Goals and Objectives AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 EXPAND ECONOMIC OPPORTUNITIES 2015 2019 Non-Housing Community Development Economic Development and Job Growth CDBG: $164,500 Section 108: $3,030,000 2 PROVIDE DECENT AFFORDABLE HOUSING 2015 2019 Affordable Housing Affordable Housing Preservation 3 ESTABLISH SUITABLE LIVING ENVIRONMENTS 2015 2019 Non-Housing Community Development Ensure a Suitable Living Environment Table 17 – Goals Summary Goal Descriptions 1 Goal Name EXPAND ECONOMIC OPPORTUNITIES Goal Description 2 Goal Name PROVIDE DECENT AFFORDABLE HOUSING Goal Description 3 Goal Name ESTABLISH SUITABLE LIVING ENVIRONMENTS Goal Description 77 Consolidated Plan FEDERAL WAY Page | 71 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-35 Projects - 91.420, 91.220(d) Introduction Federal Way’s Annual Action Plan provides descriptions of proposals of how funds will be prioritized to achieve goals identified in the Consolidated Plan. Projects funded by the City will address the priority needs of providing assistance to prevent homelessness, ensure affordable housing and a suitable living environment. Projects and programs are selected through a competitive application process to ensure optimal quality services are provided to the community in use of the funds. # Project Name 1 Section 108 Technical Assistance 2 Housing Repair Program 3 NRSA Planning 4 Habitat Home Repair Program 5 Habitat Home Renovation 6 Federal Way Performing Arts & Conference Center (PACC) 7 Debt Service on Federal Way PACC Section 108 Loan 8 Emergency Feeding Program 9 Code Compliance 10 Federal Way Community Center Inclusion Program 11 Hospitality House 12 MSC Rental Assistance 13 MSC YES Program 14 Orion Employment Services 15 Pediatric Interim Care Center 16 Sound Mental Health Children's Community Services 17 Sound Mental Health Low-Income Counseling 18 Highline College Small Business Technical Assistance 19 Highline College StartZone Microenterprise Technical Assistance 20 PY2015 Planning & Administration 21 Parkview Services 22 Commercial Loan Program 23 Commercial Exterior Improvement Program 24 Contingency Table 18 – Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs. In establishing the priorities for activities to meet the needs of the City, activities are being considered which are likely to be of high impact. The City looked to its own initiatives and goals to determine how 78 Consolidated Plan FEDERAL WAY Page | 72 OMB Control No: 2506-0117 (exp. 07/31/2015) to best to build on efforts already underway which could impact the economic problems affecting low- and moderate-income persons. This has led the City to develop strategies with a focus on economic revitalization activities and job creation, safety net/self-sufficiency services, and protecting/enhancing housing owned or rented by low- and moderate-income households. In order to continue services helping populations who are risk, the City allocated the maximum possible to services that have proven to be effective in the past. The City placed a significant amount of the resources into the economic development activities for job creation and allocated funding for microenterprise technical assistance; and, in order to begin working on affordable housing needs, identified funds to maintain owner-occupied housing. The City has chosen to place 100% of program funds toward activities which primarily benefit low- and moderate- income households in its first year but will assure that a minimum of 70% of program resources will benefit low- and moderate-income households. 79 Consolidated Plan FEDERAL WAY Page | 73 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-38 Project Summary Project Summary Information 1 Project Name Section 108 Technical Assistance Target Area Goals Supported EXPAND ECONOMIC OPPORTUNITIES Needs Addressed Economic Development and Job Growth Funding CDBG: $25,000 Description National Development Council will provide technical assitance to City staff in reparing and processing of the HUD Section 108 Loan application for the PACC. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities N/A Location Description The Section 108 Loan is in support of the PACC, which is described under Federal Way Performing Arts & Conference Center (PACC), below. Planned Activities The City of Federal Way is engaging a consultant to aid in the preparation and processing of the Section 108 Loan application for the Federal Way Performing Arts & Conference Center (PACC). The loan application is being proposed under the City's approved Section 108 Loan Guarantee Fund. 2 Project Name Housing Repair Program Target Area Goals Supported PROVIDE DECENT AFFORDABLE HOUSING Needs Addressed Affordable Housing Preservation Funding CDBG: $175,000 80 Consolidated Plan FEDERAL WAY Page | 74 OMB Control No: 2506-0117 (exp. 07/31/2015) Description Housing repair program helping low/low mod income homeowners repair their homes to a safe condition. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities 25 individuals will benefit from this program. Location Description Recipients must be homeowners living in the City of Federal Way. Planned Activities Housing repair for extremely low, low, and moderate-income homewoners. Work is primarlily focused on interior health and safety issues, though roofs and ADA accessibility improvements are also considered on a case-by-case basis. 3 Project Name NRSA Planning Target Area Goals Supported PROVIDE DECENT AFFORDABLE HOUSING ESTABLISH SUITABLE LIVING ENVIRONMENTS Needs Addressed Affordable Housing Preservation Ensure a Suitable Living Environment Funding CDBG: $15,000 Description Provide CDBG funds to retain professional services for the development of priority needs and strategies through engagement with the area residents, businesses, and community-wide partners and the creation of a NRSA application to HUD. Target Date 8/31/2015 Estimate the number and type of families that will benefit from the proposed activities N/A Location Description N/A 81 Consolidated Plan FEDERAL WAY Page | 75 OMB Control No: 2506-0117 (exp. 07/31/2015) Planned Activities Prepare NRSA Plan for are of Federal Way 4 Project Name Habitat Home Repair Program Target Area Goals Supported PROVIDE DECENT AFFORDABLE HOUSING Needs Addressed Affordable Housing Preservation Funding CDBG: $40,000 Description Habitat for Humanity will provide home repair on exterior of L/M Homes Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities 4 homes, and 4 families, will benefit from the Habitat housing repair project. Location Description Homes will be located in Federal Way. Specific addresses to be determined. Planned Activities The critical repair work will focus on exterior repairs that address safety concerns or physical structure deterioration. Roof repairs, stairs, port railings, access ramps, and siding are examples of projects that would be undertaken. 5 Project Name Habitat Home Renovation Target Area Goals Supported PROVIDE DECENT AFFORDABLE HOUSING Needs Addressed Affordable Housing Preservation Funding CDBG: $100,000 Description Habitat for Humanity will purchase an existing home and renovate the home for a new homeowner. Target Date 12/31/2015 82 Consolidated Plan FEDERAL WAY Page | 76 OMB Control No: 2506-0117 (exp. 07/31/2015) Estimate the number and type of families that will benefit from the proposed activities Families earning 60% and less of Area Median Income who have a demonstrated need for affordable housing, have an adequate income to pay a mortgage, are willing to partner with Habitat and invest 500 hours in sweat equity and homebuyer education classes, and have lived or worked in King County legally for one year prior to application, are the target population who will benefit from this project. One family will benefit with the purchase and renovation of one house. Location Description Location will be in Federal Way. Exact location depends on property purchased. Planned Activities Habitat for Humanity will purchase and renovate a single-family home in Federal Way. 6 Project Name Federal Way Performing Arts & Conference Center (PACC) Target Area Goals Supported EXPAND ECONOMIC OPPORTUNITIES Needs Addressed Economic Development and Job Growth Funding Section 108: $3,030,000 Description Section 108 Loan for soft costs associated with development of the Federal Way Performing Arts & Conference Center (PACC) Target Date 12/31/2016 Estimate the number and type of families that will benefit from the proposed activities The Federal PACC will generate jobs both directly and indirectly. The facility itself is expected to create 20 jobs available to low- and moderate-income persons. Indirect job creation resulting from the PACC is expected to exceed 200, most of which will be available to low- and moderate-income persons. Location Description The Federal Way Performing Arts & Conference Center (PACC) is being developed in the City Center area of Federal Way. Planned Activities Development of a multi-use facility that will house performing arts, conferences, and a culinary institute targeted to native americans. 7 Project Name Debt Service on Federal Way PACC Section 108 Loan Target Area 83 Consolidated Plan FEDERAL WAY Page | 77 OMB Control No: 2506-0117 (exp. 07/31/2015) Goals Supported EXPAND ECONOMIC OPPORTUNITIES Needs Addressed Economic Development and Job Growth Funding CDBG: $55,000 Description Annual Debt Service on Federal Way PACC Section 108 Loan, paid quarterly. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Debt service on the expected Section 108 Loan for the PACC. This is expected to be the first quarterly payment due following closing of the loan and disbursement of the loan proceeds. Use of a portion of the annual grant will be directed to debt service for the Section 108 Loan for the full term of the loan, which will be 20 years. The annual amount for a full year of debt service is expected to be approximately $210,000 per year over the 20-year term. 8 Project Name Emergency Feeding Program Target Area Goals Supported ESTABLISH SUITABLE LIVING ENVIRONMENTS Needs Addressed Ensure a Suitable Living Environment Funding CDBG: $50,000 Description Site Acquistion of an existing Building in Renton, WA, under a 15-year lease. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities 84 Consolidated Plan FEDERAL WAY Page | 78 OMB Control No: 2506-0117 (exp. 07/31/2015) Location Description 851 Houser Way North, Renton, WA 98057 Planned Activities Site Acquistion of an existing Building in Renton, WA, under a 15-year lease. 9 Project Name Code Compliance Target Area Goals Supported ESTABLISH SUITABLE LIVING ENVIRONMENTS Needs Addressed Ensure a Suitable Living Environment Funding CDBG: $76,000 Description Support for staff person to engage in code compliance related to City Zoning and related codes. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities Location Description Citywide Planned Activities 10 Project Name Federal Way Community Center Inclusion Program Target Area Goals Supported ESTABLISH SUITABLE LIVING ENVIRONMENTS Needs Addressed Ensure a Suitable Living Environment Funding CDBG: $22,052 Description The Inclusion Program provides social activities and classes for developmentally disabled adults. Target Date 12/31/2015 85 Consolidated Plan FEDERAL WAY Page | 79 OMB Control No: 2506-0117 (exp. 07/31/2015) Estimate the number and type of families that will benefit from the proposed activities 67 disabled individuals will benefit from this activity. Location Description The majority of activities will be provided at the Federal Way Community Center (876 S. 333rd Street, Federal Way, WA 98003). Some activities, such as camping trips, will be provided off-site. Planned Activities Social activities, such as recreational classes, life skills training, trips, and others will be provided. 11 Project Name Hospitality House Target Area Goals Supported ESTABLISH SUITABLE LIVING ENVIRONMENTS Needs Addressed Ensure a Suitable Living Environment Funding CDBG: $11,416 Description Homeless Women's Shelter Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities 6 individuals will benefit from this activity. Location Description Shelter services will be provided at 1419 SW 150th Street, Burien, WA 98166. Planned Activities Provide shelter and case management services to homeless women. 12 Project Name MSC Rental Assistance Target Area Goals Supported ESTABLISH SUITABLE LIVING ENVIRONMENTS Needs Addressed Ensure a Suitable Living Environment Funding CDBG: $19,026 86 Consolidated Plan FEDERAL WAY Page | 80 OMB Control No: 2506-0117 (exp. 07/31/2015) Description Multi-Service Center will provide rental assistance to eligible Federal Way residents in crisis. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities 62 individuals will benefit from rental assistance. Location Description Services will be provided at the Multi-Service Center (1200 S. 336th Street, Federal Way, WA 98003). Planned Activities Individuals will receive short-term rental assistance to prevent eviction. 13 Project Name MSC YES Program Target Area Goals Supported ESTABLISH SUITABLE LIVING ENVIRONMENTS Needs Addressed Ensure a Suitable Living Environment Funding CDBG: $11,585 Description YES helps youth ages 16 - 24 to obtain their GED, secure employment and continue post-secondary schooling, as appropriate, while helping them to establish and work toward careers and living wage employment. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities 22 individuals between the ages of 16 and 24 will benefit. Location Description Training for the program will occur at the Multi-Service Center (1200 S. 336th Street, Federal Way, WA 98003). Planned Activities Classes and training to help youth obtain their GED, secure employment, continue post-secondary schooling. 14 Project Name Orion Employment Services 87 Consolidated Plan FEDERAL WAY Page | 81 OMB Control No: 2506-0117 (exp. 07/31/2015) Target Area Goals Supported ESTABLISH SUITABLE LIVING ENVIRONMENTS Needs Addressed Ensure a Suitable Living Environment Funding CDBG: $9,513 Description Employment Services for disabled adults. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities 3 individuals will benefit from this activity. Location Description Job training will be provided at 1590 A Street NE, Auburn, WA 98002. Planned Activities Vocational counseling and skills training to obtain employment. 15 Project Name Pediatric Interim Care Center Target Area Goals Supported ESTABLISH SUITABLE LIVING ENVIRONMENTS Needs Addressed Ensure a Suitable Living Environment Funding CDBG: $4,757 Description Interim care of drug-exposed infants. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities 1 infant will benefit from this activity. Location Description Services will be provided at 328 4th Avenue S, Kent, WA 98032. 88 Consolidated Plan FEDERAL WAY Page | 82 OMB Control No: 2506-0117 (exp. 07/31/2015) Planned Activities PICC's services include infant transportation, 24-hour medical monitoring, nursing care, physician visits, narcotic assisted withdrawal, nutritional support for feeding difficulties, and other interim-level medical support (oxygen, PIC lines, etc.) as needed. PICC's social work staff facilitates family visitation, liases with DSHS, and follows infants for six months after discharge to assure that they continue to thrive. PICC also provides educational and outreach services to the community on the recognition and care of drug- affected infants. 16 Project Name Sound Mental Health Children's Community Services Target Area Goals Supported ESTABLISH SUITABLE LIVING ENVIRONMENTS Needs Addressed Ensure a Suitable Living Environment Funding CDBG: $4,757 Description Program provides school and community based services to youth, adolescents, and children with mental health, behavioral health, and/or substance use issues. Services include individual and family therapy, coordination of care with schools, juvenile detention, DCFS, KC Wrap Around, and all other child serving systems. Peer partners to help parents and care givers navigate systems as well as practical support are done in the home and community. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities 30 individuals will benefit from this activity. Location Description Services will be provided in the community or at Sound Mental Health locations throughout King County. Planned Activities School and community based services to youth, adolescents, and children with mental health, behavioral health, and/or sustance use issues. Services include individual and family therapy, coordination of care with schools, juvenile detention, DCFS, KC Wrap Around, and all other child serving systems. Peer partners to help parents and care givers navigate systems as well as practical support are done in the home and community. 89 Consolidated Plan FEDERAL WAY Page | 83 OMB Control No: 2506-0117 (exp. 07/31/2015) 17 Project Name Sound Mental Health Low-Income Counseling Target Area Goals Supported ESTABLISH SUITABLE LIVING ENVIRONMENTS Needs Addressed Ensure a Suitable Living Environment Funding CDBG: $9,513 Description By providing comprehensive assessment, counseling (treatment), and access to psychiatric services/medication, Low Income Counseling program is able to provide quality mental health services to children and families who may not be able to access mental health services due to a lack of funding. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities 35 individuals will benefit from this activity. Location Description Services will be provided at Sound Mental Health offices throughout King County. Planned Activities Mental health counseling services. 18 Project Name Highline College Small Business Technical Assistance Target Area Goals Supported EXPAND ECONOMIC OPPORTUNITIES Needs Addressed Economic Development and Job Growth Funding CDBG: $22,500 Description Technical Assistance to Small Business owners Target Date 12/31/2015 90 Consolidated Plan FEDERAL WAY Page | 84 OMB Control No: 2506-0117 (exp. 07/31/2015) Estimate the number and type of families that will benefit from the proposed activities 31 individuals will receive technical assistance. Location Description Activities will be provided at Highline College (2400 S. 240th Street, Des Moines, WA 98198 Planned Activities Small Business Development Center business advisors will provide one-to-one technical assistance and advising to business owners looking to start or grow their businesses. 19 Project Name Highline College StartZone Microenterprise Technical Assistance Target Area Goals Supported EXPAND ECONOMIC OPPORTUNITIES Needs Addressed Economic Development and Job Growth Funding CDBG: $62,000 Description Microenterprise Technical Assistance to entrepreneurs and start-up businesses Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities 93 individuals will benefit from technical assistance activities. Location Description Activities will be provided at Highline College (2400 S. 240th Street, Des Moines, WA 98198 Planned Activities Activities improve the self-sufficiency of Federal Way residents/business owners by providing educational interventions that are aimed at enhancing small business, self-employment and micro-enterprise in Federal Way. 20 Project Name PY2015 Planning & Administration Target Area Goals Supported 91 Consolidated Plan FEDERAL WAY Page | 85 OMB Control No: 2506-0117 (exp. 07/31/2015) Needs Addressed Economic Development and Job Growth Affordable Housing Preservation Ensure a Suitable Living Environment Funding CDBG: $118,493 Description CDBG Program Planning & Administration for PY2015 Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities N/A Location Description 33325 8th Avenue S, Federal Way, WA 98003 Planned Activities CDBG administration. 21 Project Name Parkview Services Target Area Goals Supported PROVIDE DECENT AFFORDABLE HOUSING Needs Addressed Affordable Housing Preservation Funding CDBG: $30,000 Description Target Date Estimate the number and type of families that will benefit from the proposed activities 3 disabled adults will receive housing. Location Description Location to be determined depending on purchase of house. Planned Activities Provides housing for three disabled adults in a single-family house in Federal Way. 92 Consolidated Plan FEDERAL WAY Page | 86 OMB Control No: 2506-0117 (exp. 07/31/2015) 22 Project Name Commercial Loan Program Target Area Goals Supported EXPAND ECONOMIC OPPORTUNITIES Needs Addressed Economic Development and Job Growth Funding CDBG: $160,000 Description The City will use CDBG funds to provide loans to for-profit Federal Way small businesses and microenterprise businesses for costs associated with startup and/or expansion. Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities Six (6) businesses will be assisted with loans. Location Description This will be determined at the time of loan application. Planned Activities City will use CDBG funds to provide loans to for-profit Federal Way small businesses for costs associated with start-up and/or expansion. 23 Project Name Commercial Exterior Improvement Program Target Area Goals Supported EXPAND ECONOMIC OPPORTUNITIES Needs Addressed Economic Development and Job Growth Funding CDBG: $70,000 Description The City provides CDBG funds in the form of a match to a for-profit business investment which provides commercial facade improvements. The focus of the project is primarily on sustaining specific businesses in the City which relieves slum and blight. Target Date 12/31/2015 93 Consolidated Plan FEDERAL WAY Page | 87 OMB Control No: 2506-0117 (exp. 07/31/2015) Estimate the number and type of families that will benefit from the proposed activities Three (3) Buinesses will be aided. Location Description Citywide Planned Activities The City provides CDBG funds in the form of a match to a for-profit business investment which provides commercial façade (only) improvements. The focus of the project is primarily on sustaining specific business in the City which relieves slum and blight 24 Project Name Contingency Target Area TBD Goals Supported TBD Needs Addressed TBD Funding CDBG: $105,238 Description Contingency for un-awarded funds Target Date 12/31/2015 Estimate the number and type of families that will benefit from the proposed activities N/A Location Description 33325 8th Avenue S, Federal Way, WA 98003 Planned Activities TBD 94 Consolidated Plan FEDERAL WAY Page | 88 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-50 Geographic Distribution - 91.420, 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City of Federal Way will direct assistance throughout the community as needed. Geographic Distribution Target Area Percentage of Funds Table 19 - Geographic Distribution Rationale for the priorities for allocating investments geographically Persons and households in need exist throughout the City and resources are to be allocated as needed. 95 Consolidated Plan FEDERAL WAY Page | 89 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-85 Other Actions - 91.420, 91.220(k) Introduction The City of Federal Way has been and will remain involved in collaborative efforts that serve the needs of low- and moderate-income persons and households, the homeless, and those with special needs. The City participates on numerous committees, boards, and the like, and work directly with agencies and organizations that provide services in order to enhance the level and quality of services in Federal Way and throughout South King County. Actions planned to address obstacles to meeting underserved needs The City is working with other communities in South King County to establish and enhance strong networks for community development and human services delivery. This includes working with service providers, stakeholders, the faith-based community, other government agencies, and those we serve directly to identify and overcome or mitigate barriers to meeting underserved needs. There is both on- going discussions among the parties to share information about current issues, as well as longer term planning to develop strategies, build public awareness, and enhance the support of elected officials for increased resources for the underserved. Actions planned to foster and maintain affordable housing The City operates the Home Repair Program, which is funded by CDBG and serves low- and moderate- income homeowners in Federal Way. The program provides emergency and standard repair and renovation services that help families remain in their homes. The program is a means of retaining affordable housing and serves to support aging in place, as well as strenghthning the neigborhoods in which the homes are located. Actions planned to reduce lead-based paint hazards No actions are planned. Actions planned to reduce the number of poverty-level families Actions to reduce the number of poverty level families includes funding small business and micro- enterprise training and technical assistance, funding small business loans, maintaining and enhancing relationships with school-based mentoring programs that lead to increased graduation and college acceptance, working with businesses in the Town Center area adjacent to the PACC to hire low-income residents consistent with the public benefit standards for the proposed Section 108 Loan, and outreach to increase opportunities for low-income residents to obtain livable wage jobs. Actions planned to develop institutional structure 96 Consolidated Plan FEDERAL WAY Page | 90 OMB Control No: 2506-0117 (exp. 07/31/2015) No actions are planned. Actions planned to enhance coordination between public and private housing and social service agencies The City of Federal Way has been regularly fostered relationships between these entities and will continue to develop and participate in these collaborations, including the South King Council of Human Services, South King County Housing Development Group, and the King County Housing Development Consortium. Discussion The expressed goal of the CDBG Program is to reduce the number of people living in poverty. The City intends to give funding priority to programs that, in addition to complying with Federal regulations, address a priority a outlined in the Consolidated Plan and are consistent with all of the goals and objectives identified. 97 Consolidated Plan FEDERAL WAY Page | 91 OMB Control No: 2506-0117 (exp. 07/31/2015) Program Specific Requirements AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Introduction Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 3,030,000 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 3,030,000 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% 98 COUNCIL MEETING DATE: June 16, 2015 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM#: SUBJECT: SECTION 108 LOAN APPLICATION FOR THE PERFORMING ARTS & EVENTS CENTER PROJECT POLICY QUESTION: Does the City Council wish to authorize submission of a Section 108 Loan Application for $3,030,000 in connection with the Performing Arts & Events Center to the Department Of Housing and Urban Development (HUD) Loan Guarantee Program? COMMITTEE: Finance, Economic Development, Regional Affairs CATEGORY: D Consent D City Council Business D Ordinance [8J Resolution MEETING DATE: May 26, 2015 Public Hearing Other STAFF J!EPORT BY: .l~ffre Vo{, atson, Community ServJ.£«? .. ~ Manag~!: ____ D_E_P_T_: _C_D _________ _ Attachments: Section 108 Loan Application On August 6, 2013, the City Council authorized the submission of a Section 108 Loan Fund Application to HUD. The Loan Fund was approved by HUD on May 15, 2014. On June 3, 2014, the City Council approved a resolution approving the final design and construction of the Performing Arts & Events Center project. The attached application requests $3,030,000 in accordance with the approved Loan Fund and in support of design and other "soft" costs, such as legal and accounting, associated with the development of the Federal Way Performing Arts & Events Center. Options Considered: 1. Authorize the submission of the Section 108 Loan Application in the amount of $3,030,000 to the HUD Loan Guarantee Program. 2. Do not authorize the submission of the Section 108 Loan Application. _,,,, ... _ ....... __ ----·-~ ......... ·---· _ __ , ... ,..,,,,,,_,,,, .................... ,_,..,,..,,..,,..,,..,,..,_ .. __ , __ , ___ , ___ , __ , ___ , __ _ MAYOR'S RECOMMENDATION: Option 1 CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward the Section 108 Loan Application for the Performing Arts & Events Center project to the June 16, 2015 City Council agenda for public hearing. Committee Chair Committee Member Committee Member 99 PROPOSED COUNCIL MOTION: "/ move approval of the Resolution approving the Section 108 Loan Application for the Performing Arts & Events Center.project and authorizing its submission to the Department of Housing & Urban Development, and authorizing the Mayor to execute all documents associated with the application and loan. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-1/2015 COUNCIL BILL# 18T reading Enactment reading ORDINANCE# RESOLUTION# 100 RESOLUTION NO. --- A RESOLUTION of the City Council of the City of Federal Way, Washington, approving a Section 108 Loan Application in support of development of the Performing Arts and Events Center and authorizing its submission to the U.S. Department of Housing and Community Development, and authorizing the Mayor to execute all documents associated with the application and loan. WHEREAS, the City Council, via Resolution 14-665, unanimously voted to approve development of the Performing Arts and Events Center in downtown Federal Way; and WHEREAS, estimates that construction of the facility will create direct spending of $59 million in the downtown and create more than 300 family wage, union jobs; and WHEREAS, ongoing operation of the facility will generate each year approximately $5.6 million in direct spending and 49 new jobs; and WHEREAS, construction and operation of the Performing Arts and Events Center is expected to spur additional business investment in Federal Way's downtown, thus creating additional jobs for Federal Way residents; and WHEREAS, the City of Federal Way has estimated development costs for the Performing Arts and Events Center to be $32.75 million; and WHEREAS, the City of Federal Way is seeking to complete project funding through a variety of sources including state and federal funding, private and public grants, a local capital campaign, selling of naming rights and New Market Tax Credits; and WHEREAS, the City of Federal Way applied for the establishment of a Section 108 Guaranteed Loan Fund from the U.S. Department of Housing and Community Development, and received approval for the Loan Fund on May 15, 2014; and Resolution No. 15-Page 1of3 Rev 1/15 101 WHEREAS, this Section 108 Loan Application is the first application under the Guaranteed Loan Fund and is seeking a loan in the amount of $3,030,000. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. The Section 108 Loan Application in support of development of the Federal Way Performing Arts and Events Center is approved, and its submission to the U.S. Department of Housing and Community Development authorized. Furthermore, the Mayor is authorized to execute all documents associated with the Application and Loan. Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 5. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTONthis 16th dayofJune,2015. Resolution No. 15-__ Page2 of3 Rev 1/15 102 CITY OF FEDERAL WAY MAYOR, JIM FERRELL ATTEST: CITY CLERK, STEPHANIE COURTNEY, CMC APPROVED AS TO FORM: CITY ATTORNEY, AMY JO PEARSALL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 15-Page3 of3 Rev 1/15 103 Preliminary Application to the U.S. Department of Housing and Urban Development Section 108 Loan Guarantee Program Federal Way Loan Fund Federal Way Performing Arts & Events Center In the amount of $3,030,000 Submitted by The City of Federal Way, Washington June ___, 2015 104 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 2 APPLICATION FOR FUNDING City of Federal Way, Washington June __, 2016 Prepared by: City of Federal Way Department of Community Development City of Federal Way, Washington 33325 8th Ave. S Federal Way, WA 98003 253-835-2650 253-835-2609 (FAX) www.ci.federal-way.wa.us CHIEF ELECTED OFFICIAL Mayor Jim Ferrell 33325 8th Ave. S Federal Way, WA 98003 Phone: 253-835-2400 mayor@cityoffederalway.com STAFF CONTACT Jeffrey Watson, Community Services Manager Community Development Department 33325 8th Ave. S Federal Way, WA 98003 253-835-2650 253-835-2609 (FAX) jeff.watson@cityoffederalway.com CONSULTANT CONTACT Chuck Depew National Development Council 10159 NE Garibaldi Loop Bainbridge Island, WA 98110 cdepew@nationaldevelopmentcouncil.org ADMINISTERING AGENCY The City of Federal Way currently receives Community Development Block Grant (CDBG) funding on an annual entitlement basis from the U.S. Department of Housing and Urban Development (HUD). A Mayor-Council form of government governs the City, meaning there is a full-time, elected Mayor and a part-time, seven-member City Council, who are elected to four-year terms. The Mayor has administrative and executive responsibility; whereas, the City Council has legislative responsibility. 105 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 3 Together they approve all HUD-funded projects. The Department of Community Development, with support from the City’s Human Services Commission, also reviews and recommends proposed projects prior to review by the Mayor and action by the City Council. The Department of Community Development is the designated department administering HUD funds on behalf of the City of Federal Way. Project Location: 31510 20th Avenue South, Federal Way, WA 98003 Census Tract #53033030006 Project Owner: City of Federal Way, Washington CDBG National Objective: 24 CFR 570.208 (a)(4)(vi)(F)(i) Job Creation CDBG Eligible Activity: 24 CFR 570.703 (l) Acquisition, construction, reconstruction, rehabilitation, or installation of public facilities (except for buildings for the general conduct of government), public streets, sidewalks, and other site improvements and public utilities. 24 CFR 570.703 (g) Payment of Issuance, underwriting, servicing, trust administration and other costs associated with the private sector financing of debt obligations under this subpart. 106 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 4 Introduction The City of Federal Way (“City”) is submitting this application for funding under the Section 108 Loan Guarantee program specified under 24 CFR 570.703. The City initially applied for a Section 108 Guaranteed Loan Fund, which was approved by HUD under Funding Approval/Agreement B-13-MC-53-0015, amended May 15, 2014. This is the first application for funding submitted under that Loan Fund. The City of Federal Way Federal Way is the 11th largest city in the state of Washington. The City, which occupies 22.26 square miles, is located in King County, between Tacoma and Seattle (See Appendix A). According to the 2014 estimates from the Washington State Office of Financial Management, the City’s population is 90,150, an increase of 8.3% from 2000. As the City continues to experience substantial growth in terms of overall population, there is also an increase in its poverty rate. According to the U.S. Census Bureau, 15.4% of all people living in Federal Way had incomes at or below the poverty level between 2007- 2011. That figure increases to 35.7% for female heads of household with children. The median family income is $55,846 for Federal Way, compared to $70,567 in King County and $61,856 in Seattle. Data from the American Communities Survey (ACS) also indicates that 40.2% of Federal Way households are renters, as opposed to homeowners. Of all Federal Way renters, 44.1% (7,100 households) are carrying a serious housing burden by paying 35% or more of their income towards rent. Statement of Development Objectives 24 CFR 570.704(a)i(A) The City of Federal Way (“City”) seeks funding in an amount not to exceed $3,030,000, under the Section 108 Loan Guarantee Program administered by the U.S. Department of Housing and Urban Development (HUD) under 24 CFR 570. These funds, if approved, will be used to assist with economic and community development within the City’s Town Center redevelopment area (Please see the Image at Appendix B). The loan will fund a portion of the costs associated with the design and construction of the Federal Way Performing Arts & Events Center. The Performing Arts & Events Center is to be located on a 3.9-acre site that formerly housed a “Toys `R’ Us” store and associated parking. The Performing Arts & Events Center is the catalyst for redevelopment of the Town Center and surrounding City Center transformation that will establish a clearly defined “downtown” in Federal Way. This redevelopment is a long held desire of the community, demonstrated by the emphasis it is given in the City’s Comprehensive Plan. 107 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 5 The Performing Arts & Events Center is an economic development project and public facility consistent with 24 CFR 570.703 (l). “Acquisition, construction, reconstruction, rehabilitation, or installation of public facilities (except for buildings for the general conduct of government), public streets, sidewalks, and other site improvements and public utilities.” Loan funds may also be used for HUD closing costs and are consistent with 24 CFR 570.703 (g): “Payment of Issuance, underwriting, servicing, trust administration and other costs associated with the private sector financing of debt obligations under this subpart.” The need for the proposed facility is to reverse multiple factors. These include the following:  Unemployment;  Poverty Levels;  Low Education Level Attainment; and  Lack of a Community Facility for the City’s ethnically diverse arts and culture. These elements, individually or collectively, inhibit the prosperity of the residents of the City of Federal Way. Project Description Project Location and Community Development Context The Performing Arts & Events Center project is located within the Town Center portion of the Federal Way City Center area identified in the City’s Comprehensive Plan (Please see the Maps at Appendices C and D). The City Center is a 176-acrea area immediately west of Interstate-5, along South 320th Street. The Town Center area is located north of South 320th Street, between 20th Avenue South and 23rd Avenue South, along South 316th Street. The Performing Arts & Events Center is on the north side of South 316th Street. The Performing Arts & Events Center is part of the Town Center area within the City Center. The Performing Arts & Events Center is identified as Town Center I. The Town Center also includes the Town Square Park (Town Center II), which is located on the south side of South 316th Street, immediately across the street from the Performing Arts & Events Center. Additionally, the 7.5-acre parcel adjoining the Performing Arts & Events Center site to the east is the Town Center III site, slated for redevelopment in 108 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 6 connection with the Performing Arts & Events Center. (Please see Maps at Appendices E and F) The subject site is an excellent example of the economic and demographic area intended to be served by CDBG and Section 108. The site is in a SBA Hub Zone and Local Redevelopment Area, and is located in an eligible census tract, 53033030006. The tract has nearly 80 percent low- and moderate-income households. It has 11.6 percent unemployment and median income of 69.52 percent of area median income (AMI). Additionally, the site is located across the street from a “Severely Distressed” census tract, 53033030313, which has a 16.2 percent poverty rate and median income of 54.4% of AMI and an unemployment rate that has been in excess of double digit level with a labor force that remains woefully under-employed. (Please see the Map at Appendix G) Description Beginning with incorporation as a city in 1990, Federal Way has been making steady progress in transforming the City Center from what was originally developed as an auto-oriented, low-density, suburban commercial district into an urban center. The City’s recent economic development efforts have had a particular focus on City Center redevelopment. This emphasis is intended to create economic diversification and encourage public/private partnerships. One of the key projects slated to serve as a transformational catalyst for the City Center’s redevelopment is the proposed Performing Arts & Events Center. The City’s 2010 Comprehensive Plan and the forthcoming 2015 Major Update to the Comprehensive Plan dedicate an entire chapter to the goals of the City Center, which is designed to create a definable downtown or “urban center” that serves as the social and economic focus of the City. An essential component of this is the Performing Arts & Events Center, as the catalyst project that helps create a defined urban place around which redevelopment at urban density levels can occur. The Federal Way Performing Arts & Events Center was conceived to fulfill two primary objectives within the City and do so in a way that creates jobs for low- and moderate-income persons in Federal Way. The first of the objectives: it will meet the need for a major multi-purpose public facility that combines 1) publicly available physical gathering space and meeting rooms that serve a variety of community groups throughout the City for community gatherings, events, and cultural celebrations; 2) a performing arts venue and support for extracurricular training opportunities in the performance arts; and 3) a culinary arts training program. Second, the Performing Arts & Events Center will be strategically sited in a prominent location that is designed to serve as a landmark and key anchor development within the defined City Center. 109 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 7 With the dual purposes in mind, the Performing Arts & Events Center serves as a unique example of an important public facility on which future economic development depends and creates multiple avenues of eligibility within HUD guidelines. The design underway is for a 41,000-square foot multipurpose facility on a 3.9-acre site (Please see the Site Plan at Appendix H), housing flexible conference and auditorium facilities, a performance hall, a commercial kitchen, and a culinary arts program serving Native Americans.  This 41,000-square-foot building will be sited in a prominent, elevated location in the heart of Federal Way, and take advantage of expansive views of Mt. Rainier and the surrounding territory.  The facility includes a 700-seat theater/auditorium.  The building will contain 8,000 square feet of conference room space that will support 500 seats for cultural and educational activities.  The facility will include a publicly accessible lobby and a generous outdoor public plaza.  The Performing Arts & Events Center will be a multipurpose venue intended to accommodate theatrical, musical, dance, artistic and spoken-word performances in the two-tiered auditorium.  The Performing Arts & Events Center is intended to accommodate a growing local demand for performance space by numerous community performance companies, as well as serve as a South King County venue for touring acts and performance series.  Conferences, seminars, meetings, and other assembly events will also take place in both the auditorium and the conference facilities.  A key feature of the proposed Performing Arts & Events Center is its programmatic commitment to addressing the Federal Way community’s diverse array of constituencies and attendant needs: from lower-income and disadvantaged communities’ needs for meeting and gathering space, to a gamut of ethnic communities’ needs for performance, gathering, and meeting space, to enhancing opportunities for Federal Way Public School District students to learn about the performance arts and production technical skills.  A commercial kitchen and other support facilities in the Center will accommodate the widest possible range of events, in addition to being the hub of the culinary arts program.  To meet the employment needs of the unemployed and under-employed in Federal Way, and from the nearby reservations of Indian tribes, a unique partnership is being formed with the City of Federal Way, the Muckleshoot Indian tribe, Washington State University, Ovation Food Service, and Renton Technical College. The intent is to utilize the facility as a component of a Native American Culinary Arts Institute. The purpose is to help train and employ 110 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 8 Native Americans and low-income persons, specifically the targeted population of the unemployed and under-employed interested in pursuing education in the growth-oriented sector and profession of food service.  The estimated cost for the Federal Way Performing Arts & Events Center is approximately $33,899,402. The Center will be funded by a variety of sources, including City funds, State funds, King County-4Culture grant monies, naming rights, sponsorships, donations, contributions, and potentially Federal New Markets Tax Credits (NMTC). See “Development Sources and Uses” below for a list of funding sources. Community Impact As noted above, he need for the proposed facility is to address multiple factors. Federal Way has a large population living in poverty and such a facility, both by itself and in concert with expected other development, will create job opportunities within the community. The Performing Arts & Events Center will serve educational goals as well, providing a variety of opportunities from theatrical, musical, lecturer, gallery and vo- tech training. Such a facility can act as a catalyst for the purposes of educational attainment, helping to reverse the trend of low educational attainment in Federal Way. Also, there is no such facility that currently exists in the Federal Way area. The need for such a facility has resonated for some 25 years. Federal Way is comprised of one of the highest concentrations of ethnically diverse people in the region. With over 112 languages spoken in the Federal Way Public Schools District, Federal Way experiences enormous cultural, linguistic, and socioeconomic diversity. This much-needed facility will be made available with a sliding scale of rental costs to enhance availability to a diverse array of local cultural and community-based groups use throughout the year. Economic Benefits As noted previously, the Performing Arts & Events Center is expected to be a catalytic project that will lead to substantial additional development both adjacent to the project in the Town Center and in the surrounding City Center area. The facility will directly create approximately 49 FTE jobs and is expected to generate an additional 261 new FTE jobs in the immediately surrounding developments as they move forward with the Performing Arts & Events Center. Primary job focus for the Performing Arts & Events Center will be in administration and maintenance, the majority of which positions will be available to local low- and moderate-income persons. Hiring will be targeted to the local population with City-assisted recruitment efforts. The proposed adjacent hotel, to be developed concurrently with the Performing Arts & Events Center, will create an additional 125 FTE jobs upon completion, with a particular emphasis on local hiring though city-assisted outreach in the low-income community. In addition to the co- 111 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 9 located hotel facility, new, mixed use development on the Town Center III site, immediately east of the Performing Arts & Events Center and the hotel, is expected to create a minimum of 136 new FTE jobs. Without the Performing Arts & Events Center, these developments would not occur. Many of the jobs anticipated to be created by the adjacent development – ranging from service jobs to maintenance jobs to small professional services providers – will fall within the low- to moderate-income range. In addition to serving as a catalyst for further redevelopment and economic development within the City Center, the Performing Arts & Events Center is intended to address the needs and demands of a wide array of diverse community partners representing ethnic communities, immigrant communities, youth and disadvantaged people. As noted above, this includes the proposed Native American Culinary Arts Institute. The purpose is to help train and employ Native Americans and low-income persons, specifically the targeted population of the unemployed and under-employed interested in pursuing education in the growth-oriented sector and profession of food service. PROJECT FINANCING AND SCHEDULE Project Structure and Financing Borrower: City of Federal Way Section 108 Loan Amount: $3,030,000 Proposed Term: 20 Years Interest Rate: HUD Section 108 floating rate based on 20 basis points over 90-day LIBOR (currently 0.48% though forecasted at 0.50%) until the rate is fixed by public offering. The pro forma assumes a fixed rate after Year 5. Use of Section 108 Funds Design costs and other “soft costs” including legal and accounting, as well as loan fees and closing costs. Entity to Undertake the Project: City of Federal Way Principal Developer: City of Federal Way Additional Sources of Capital: See Development Sources And Uses 112 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 10 Statement of Sources and Uses Total Development Cost: $33,899,402 The following represents a summary of the development costs for the Project. DEVELOPMENT SOURCES AND USES SOURCES OF FUNDS State of Washington LIFT Sales Tax (Future Years) Proposed State $501,202 State Capital Funds (Future Years) - Proposed $2,000,000 SUB-TOTAL $2,501,202 King County 4 Culture Grant - Design (Future Years) - Proposed $150,000 4 Culture Grant - Construction (Future Years) - Proposed $2,000,000 Building for the Arts Grant (Future Years) - Proposed $325,000 SUB-TOTAL $2,475,000 Private Funds Hotel Pad Sale (originally $1.0m) $1,500,000 Facility Naming Rights (up to $3.5 million) $2,250,000 Private Donation $1,000,000 Net NMTC Equity $9,662,789 SUB-TOTAL $14,412,789 City Funds CDBG Section 108 Loan $3,030,000 City Appropriation $11,480,411 SUB-TOTAL $14,510,411 TOTAL SOURCES OF FUNDS $33,899,402 USES OF FUNDS Construction Costs Construction Estimate - Washington State sales Tax - Contractor Overhead and Profit - Owner Contingency - SUB-TOTAL $27,295,240 Project Soft Costs Architect and Engineering Other Professional Fees 113 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 11 Start-Up Costs Permit and Fees Testing Cost Soft Cost Contingency SUB-TOTAL $6,405,848 Financing Costs / Misc. Construction Period Interest $198,314 Loans Fees, Financing Costs Construction Draw Monitoring Costs Title Insurance, Other Misc. Costs SUB-TOTAL $198,314 TOTAL USES OF FUNDS $33,899,402 Proposed Costs The City has been working with the design team to prepare construction cost estimates based upon actual design and corresponding materials and labor costs. Current estimates are for design at the 60% plus stage. Final construction cost estimates are expected in mid-July 2015. Once the design and construction cost estimates are final, the City will secure a general contractor via a public bidding process and execute a contract to confirm final construction costs including a contingency for cost overruns. The City will reserve an estimated construction contingency of 5% after bids and soft cost contingency of 5%, both of which are consistent with customary underwriting requirements for new construction projects. The initial budget for the project is summarized below. Development Cost Estimate Description of Service Amount Budgeted Design /PM Consultants Primary Project Design Concept site Planning and Design $255,000 Schematic Design Service $895,000 For Land Use Application $65,000 Design Development Services $1,400,000 Lorax PM/CM $749,233 PACC Site and concept planning (LMN 1) $42,421 PACC Construction Doc/Admin (LMN 2) $2,347,969 114 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 12 Design contingency/reimbursables $260,000 Sub Totals $6,014,623 Specialty Consultants/Inspections Geotech, cost estimating, commissioning $137,039 Testing/Inspection $100,000 Building Permits/Plan Check $40,000 Utility Access Charges $50,000 Survey/Alta $12,500 PACC Director $100,000 NMTC Consultant $150,000 Sub Totals $589,539 Total for Design /Inspection/ Management $6,604,162 Construction Direct Construction Cost $20,071,219 Insurance Bond/B&O $242,025 Contractor Fee $857,322 Construction Escalation $1,100,898 Construction contingency $2,000,000 State Sales Tax $2,011,351 2% For-the-Arts $401,424 Owners Allowance $611,000 Sub Total for Construction $27,295,239 Project Totals $33,899,402 Repayment Primary Source of Repayment The Project is anticipated to take 17 months to construct and then begin operations. While operations of the Performing Arts & Events Center are expected to break-even, the facility cannot additionally service debt. The City of Federal Way is proposing to repay the loan using a portion of its annual CDBG grant each year for the full 20-year term of the loan. In doing so, the City is pledging a portion of its future Community Development Block Grant (CDBG) funds for repayment over the 20-year term of the loan. In anticipation of this need, a CDBG activity has been established within the City’s Consolidated Plan for 2015-2019 and Annual Action Plan for 2015 to budget for required 115 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 13 payments. The annual debt service for the loan is expected to be approximately One Hundred Sixty Thousand Dollars ($160,000) for the first full year. Over the term of the loan, the annual debt service rises to a maximum of approximately Two Hundred Thirty Four Thousand Dollars ($234,000). The amount needed for debt service each year will be included in each Annual Action Plan for the full term of the loan. Based upon the 2015 annual grant amount, the annual debt service represents approximately 26 to 38 percent (%) of the grant. This will result in the debt service amount being unavailable for other eligible uses during the term of the loan. Pledge of CDBG Guarantee The City understands that, should it fail to make timely payments on the Section 108 project loan, HUD would deduct that payment from the City’s annual CDBG allocation. In accepting the Section 108 Guaranteed Loan, the City will pledge all current and future grants made to the City or for which the City may become eligible as described in 24 CFR Part 570.705(b)(2) as additional security for the loans under the Loan Fund. Schedule for City’s Repayment of Loan In requesting approval of this loan guarantee, the City is requesting a commitment for a 20‐year term. The City will act as the borrower and issue the guaranteed debt obligations, consistent with RCW 35.21.735. The loan is anticipated to close and funds be requested by September 2015. Therefore, the repayment period should run from 2015 through 2035. The schedule for repayment is shown in Appendix I. Implementation Schedule The project is underway, with the original selection of the design/development partner in October 2012. Concept design was completed in March 2013 and full design development level plans were completed in November 2014. Preparation of construction documents is currently underway. Major Tasks/Activities Completion Date City Council Approves Project and Authorization to Proceed June 2, 2014 Schematic design completed November 2014 Full design and construction documents completed July 2015 Public Bidding Process Begins July 2015 Permitting completed September 2015 Public Bid Opening and Awarding of Contract September 2015 116 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 14 Closing on full financing September 2015 Construction Commences September 2015 Construction Complete December 2016 Operations Begin January 2017 Readiness The City currently owns the site. On June 2, 2014, the City Council formally authorized the development to continue forward with full design development, secure all permitting, and commence construction. The facility will be owned and operated by the City of Federal Way. REGULATORY COMPLIANCE and PUBLIC BENEFIT The City had already contemplated using Section 108 when it developed its current Five-Year Consolidated Plan (2012-2016). The City of Federal Way’s portion of the new King County Consortium 2015-2019 Consolidated Plan includes additional reference to the use of a Section 108 Loan for the Performing Arts & Events Center, consistent with the approved Loan Fund. Additionally, the City of Federal Way 2015 Annual Action Plan includes as projects both the Performing Arts & Events Center and the portion of the debt service expected in PY 2015. The Consolidated Plan establishes local priorities consistent with national objectives and goals of the US Department of Housing and Urban Development. National goals are:  Expanded economic opportunities  Decent housing  Suitable living environments The use of a Section 108 Loan for the Performing Arts & Events Center will support one or more of the following objectives in the Consolidated Plan:  Promote investment in low-income neighborhoods  Leverage additional revenue to stimulate private development  Help to promote the redevelopment of Downtown Federal Way 117 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 15 CDBG Regulatory Compliance CDBG National Objective: 24 CFR 570.208 (a) Activities benefitting low- and moderate-income persons (4) Job Creation or retention activities (i) For an activity that creates jobs, the recipient must document that at least 51 percent of the jobs will be held by, or will be available to, low- and moderate-income persons. (F) Where CDBG funds are used for public facilities or improvements which will result in the creation or retention of jobs by more than one business, this requirement may be met by aggregating the jobs created or retained by all such businesses as a result of the public facility or improvement. (1) Where the public facility or improvement is undertaken principally for the benefit of one or more businesses, but where other businesses might benefit from the assisted activity, the requirement may be met by aggregating only the jobs created or retained by those businesses for which the facility/improvement is principally undertaken, provided that the cost (in CDBG funds) for the facility/improvement is less than $10,000 per permanent full-time equivalent job to be created or retained by those businesses. (2) In any case where the cost per job to be created or retained (as determined under paragraph (a)(4)(vi)(F)(1) of this section) is $10,000 or more, the requirements must be met by aggregating the jobs created or retained as a result of the public facility or improvements by all businesses in the service area of the facility/improvement. This aggregation must include businesses which, as a result of the public facility/improvement, locate or expand in the service area of the facility/improvement between the date the recipient identifies the activity in its action plan under part 91 of this title and the date one year after the physical completion of the facility/improvement. In addition, the assisted activity must comply with public benefit standards at 570.209(b). (i) To meet the above requirements, the $3,030,000 Section 108 loan would need to create and/or retain a minimum of 303 FTEs ($3,030,000 / $10,000 = 303 jobs). The City identified the project in its Consolidated Plan and Action Plan, dated _________. 118 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 16 The City is focused on LMJ benefits through this project and its expected catalytic effect on the surrounding area. The facility will directly create approximately 49 FTE jobs and is expected to generate an additional 261 new FTE jobs in the immediate surrounding developments as they move forward in response to construction of the Performing Arts & Events Center. Primary job focus for the Performing Arts & Events Center will be in administration and maintenance, the majority of which positions will be available to local low- and moderate-income persons. Hiring will be targeted to the local population with City-assisted recruitment efforts. A proposed adjacent hotel, to be developed concurrently with the Performing Arts & Events Center, will create an additional 125 FTE jobs upon completion, with a particular emphasis on local hiring though city- assisted outreach in the low-income community. In addition to the co-located hotel facility, new, mixed use development on the Town Center III site, immediately east of the Performing Arts & Events Center and the hotel, is expected to create a minimum of 136 new FTE jobs. Without the Performing Arts & Events Center, these developments would not occur. Many of the jobs anticipated to be created by the adjacent development – ranging from service jobs to maintenance jobs to small professional services providers – will fall within the low- to moderate-income range. Compliance with 24 CFR 570.703 – Eligible Activities As noted above, the Performing Arts & Events Center is eligible under either 24 CFR 570.703(i) or 570.703(l). None of the projects assisted with Section 108 funds will be used for the ineligible activities provided at 24 CFR 570.207. Compliance with 24 CFR 570.209 – Guidelines and Objectives for Evaluating and Selecting Economic Development Projects All activities eligible under Section 570.203 and some eligible under 570.204 must meet the requirements of Section 570.209. Section 570.209(b)(1) establishes the standards for evaluating public benefit in the aggregate, Section 570.209(b)(2) applies those standards, and 570.209(b)(3) establishes the standards for individual activities. All projects assisted with the Section 108 loan fund to which Section 570.209 applies will comply with the standards of subsections 570.209(b)(1), (2) & (3). Public Benefit 24 CFR 570.209 (Public Benefit) (a) Guidelines and objectives for evaluating project costs and financial requirements. HUD has developed guidelines that are designed to provide the recipient with a framework for financially underwriting and selecting CDBG-assisted economic development projects which are financially viable and will make the most effective use 119 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 17 of the CDBG funds. These guidelines, also referred to as the underwriting guidelines, are published as appendix A to this part. The use of the underwriting guidelines published by HUD is not mandatory. However, grantees electing not to use these guidelines would be expected to conduct basic financial underwriting prior to the provision of CDBG financial assistance to a for-profit business. Where appropriate, HUD’s underwriting guidelines recognize that different levels of review are appropriate to take into account differences in the size and scope of a proposed project, and in the case of a microenterprise or other small business to take into account the differences in the capacity and level of sophistication among businesses of differing sizes. Recipients are encouraged, when they develop their own programs and underwriting criteria, to also take these factors into account. The objectives of the underwriting guidelines are to ensure: 1) That project costs are reasonable; 2) That all sources of project financing are committed; 3) That to the extent practicable, CDBG funds are not substituted for non-Federal financial support; 4) That the project is financially feasible; 5) That to the extent practicable, the return on the owner’s equity investment will not be unreasonably high; and 6) That to the extent practicable, CDBG funds are disbursed on a pro rata basis with other finances provided to the project. (b) Standards for evaluating public benefit. The grantee is responsible for making sure that at least a minimum level of public benefit is obtained from the expenditure of CDBG funds under the categories of eligibility governed by these guidelines. The standards set forth below identify the types of public benefit that will be recognized for this purpose and the minimum level of each that must be obtained for the amount of CDBG funds used. Unlike the guidelines for project costs and financial requirements covered under paragraph (a) of this section, the use of the standards for public benefit is mandatory. Certain public facilities and improvements eligible under § 570.201(c) of the regulations, which are undertaken for economic development purposes, are also subject to these standards, as specified in § 70.208(a)(4)(vi)(F)(2). Our benefit standard is 1 per $10,000 120 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 18 PUBLIC PARTICIPATION The City has fulfilled the applicable requirements in accordance with 24 CFR 570.704(a)(2), and as specified in the Citizen Participation Plan. Opportunities for public input were encouraged as follows: Section 108 Loan Fund Application  On July 5, 2013, the City published a Notice of Public Hearing on the Intent to apply for a Section 108 Loan Fund in the Federal Way Mirror.  In addition, the City made a copy of the proposed Section 108 Loan Fund application available for public review and comment at the: o City of Federal Way’s Mayor’s Office; o the Federal Way Branch of the King County Library System, located at 34200 1st Way S; o the Multi-Service Center, located at 1200 S 336th St.; and o on the City’s website at www.cityoffederalway.com.  The 30-day public inspection/comment period ended on August 4, 2013  The City held a public hearing before the City Council on August 6, 2013, in which the Council passed a resolution authorizing the Mayor to submit the Section 108 Loan Fund application. Section 108 Loan Application  On May15, 2015, the City published a Notice of Public Hearing on the Intent to apply for a Section 108 Loan in the Federal Way Mirror.  In addition, the City made a copy of the proposed Section 108 Loan Application available for public review and comment at the: o City of Federal Way’s Mayor’s Office; o City of Federal Way Community Development Department o the Federal Way Branch of the King County Library System, located at 34200 1st Way S; o the Federal Way Branch of the King County Library System, located at 848 S. 320th Street; o the Multi-Service Center, located at 1200 S 336th St.; and o on the City’s website at www.cityoffederalway.com.  The 30-day public inspection/comment period ended on June __, 2015  The City held a public hearing before the City Council on June __, 2015, in which the Council passed a resolution authorizing the Mayor to submit the Section 108 Loan Fund application. 121 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 19 Required Attachments: 1. SF424 – Application for Federal Assistance 2. Certifications 3. Public Process: Public notices and meeting minutes 4. Public Comments and City responses Appendices: A. Location Map for the City of Federal Way within the Puget Sound region B. Town Center Redevelopment Area Rendering C. Vicinity Map for City Center Redevelopment Area D. Boundary Map for City Center Redevelopment Area E. Area Map for the Performing Arts & Events Center F. Area Map for the Town Center Redevelopment Area G. Federal Way Areas of Low/Mod Income H. Site Plan for the Performing Arts & Events Center I. Repayment Table J. Operating Pro Forma 122 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 20 Attachments 123 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 21 Attachment 1 SF424 Application for Federal Assistance 124 125 126 127 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 22 Attachment 2 HUD Certifications 128 CPMP Non-State Grantee Certifications Many elements of this document may be completed electronically, however a signature must be manually applied and the document must be submitted in paper form to the Field Office. This certification does not apply. This certification is applicable. NON-STATE GOVERNMENT CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about – a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will – a. Abide by the terms of the statement; and b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted – a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 129 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: 8. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 9. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 10. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date Name Title Address City/State/Zip Telephone Number This certification does not apply. This certification is applicable. Jim Ferrell Mayor 33325 8th Avenue S Federal Way, WA 98003 253-835-2401 130 Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low- and moderate- income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 11. Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and moderate-income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 12. Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2014 (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low- and moderate-income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 13. Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low- and moderate-income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 14. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 15. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; 131 Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of part 35, subparts A, B, J, K and R, of title 24; Compliance with Laws -- It will comply with applicable laws. Signature/Authorized Official Date Name Title Address City/State/Zip Telephone Number Jim Ferrell Mayor 33325 8th Avenue S Federal Way, WA 98003 253-835-2401 132 This certification does not apply. This certification is applicable. OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG-assisted activities, which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature/Authorized Official Date Name Title Address City/State/Zip Telephone Number Jim Ferrell Mayor 33325 8th Avenue S Federal Way, WA 98003 253-835-2401 133 This certification does not apply. This certification is applicable. Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature/Authorized Official Date Name Title Address City/State/Zip Telephone Number Jim Ferrell Mayor 33325 8th Avenue S Federal Way, WA 98003 253-835-2401 134 This certification does not apply. This certification is applicable. HOPWA Certifications The HOPWA grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 1. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 2. For at least 3 years in the case of assistance involving non-substantial rehabilitation or repair of a building or structure. Signature/Authorized Official Date Name Title Address City/State/Zip Telephone Number Jim Ferrell Mayor 33325 8th Avenue S Federal Way, WA 98003 253-835-2401 135 This certification does not apply. This certification is applicable. ESG Certifications I, , Chief Executive Officer of Error! Not a valid link., certify that the local government will ensure the provision of the matching supplemental funds required by the regulation at 24 CFR 576.51. I have attached to this certification a description of the sources and amounts of such supplemental funds. I further certify that the local government will comply with: 1. The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services. 2. The building standards requirement of 24 CFR 576.55. 3. The requirements of 24 CFR 576.56, concerning assurances on services and other assistance to the homeless. 4. The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable federal laws concerning nondiscrimination and equal opportunity. 5. The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. 6. The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a project assisted with these funds. 7. The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988. 8. The requirements of 24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted with ESG funds and that the address or location of any family violence shelter project will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. 9. The requirement that recipients involve themselves, to the maximum extent practicable and where appropriate, homeless individuals and families in policymaking, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities as provided by 24 CFR 76.56. 10. The requirements of 24 CFR 576.57(e) dealing with the provisions of, and regulations and procedures applicable with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related authorities as specified in 24 CFR Part 58. 136 11. The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services will meet the requirements that: (A) the inability of the family to make the required payments must be the result of a sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family or termination of the services to the family; (C) there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) the assistance must not supplant funding for preexisting homeless prevention activities from any other source. 12. The new requirement of the McKinney-Vento Act (42 USC 11362) to develop and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such persons. I further understand that state and local governments are primarily responsible for the care of these individuals, and that ESG funds are not to be used to assist such persons in place of state and local resources. 13. HUD’s standards for participation in a local Homeless Management Information System (HMIS) and the collection and reporting of client-level information. I further certify that the submission of a completed and approved Consolidated Plan with its certifications, which act as the application for an Emergency Shelter Grant, is authorized under state and/or local law, and that the local government possesses legal authority to carry out grant activities in accordance with the applicable laws and regulations of the U. S. Department of Housing and Urban Development. Signature/Authorized Official Date Name Title Address City/State/Zip Telephone Number Jim Ferrell Mayor 33325 8th Avenue S Federal Way, WA 98003 253-835-2401 137 This certification does not apply. This certification is applicable. APPENDIX TO CERTIFICATIONS Instructions Concerning Lobbying and Drug-Free Workplace Requirements Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Drug-Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR part 21. Place Name Street City County State Zip City of Federal Way 33325 8th Ave. S Federal Way King County WA 98003 138 7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: a. All "direct charge" employees; b. all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and c. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti-displacement and Relocation Plan Signature/Authorized Official Date Name Title Address City/State/Zip Telephone Number Jim Ferrell Mayor 33325 8th Avenue S Federal Way, WA 98003 253-835-2401 139 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 23 Attachment 3 Public Process (notices, meeting minutes) To be incorporated following the public comment period. 140 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 24 Attachment 4 Public Comment/City Responses To be incorporated as appropriate following the public comment period. 141 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 25 Appendices 142 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 26 Appendix A 143 ! ! ! !!!!!!!!!!!!!! ! ! ! !!!! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! !! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!! ! ! !! ! ! ! ! !!!! ! ! ! ! ! ! ! ! ! ! !! ! ! !!! ! ! ! !!! ! ! ! ! ! ! ! ! ! K i n g C o u n t y P i e r c e C o u n t y K i t s a p C o u n t y ElliottBay PugetSound PugetSound BainbridgeIsland VashonIsland !Ä Tacoma Seattle Bellevue FederalWay Kent Auburn Bremerton Issaquah Renton MercerIsland !"#5 !"#5 !"#5 !"#90 !"#90 !"#405 !"#405 Redmond GigHarbor Poulsbo LakeWashington 520 18 18 !"#5 Puyallup Burien NorthBend Shoreline UniversityPlace FoxIsland MauryIsland BlakeIsland 16 99 99 167 305 S n o h o m i s h C o u n t y This map is accompanied by NO warranties, and is simply a graphic representation. ´ City of Federal Way Located within the Puget Sound Region Seattle - Tacoma International Airport Port of Seattle Port of Tacoma 144 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 27 Appendix B 145 Town Center is 21 acres in the heart of downtown Federal Way, featuring the 700-seat Performing Arts and Conference Center (under construction) and adjacent hotel, the 4-acre Town Square Park, 9 acres of retail, office, civic and residential development opportunities, and the Federal Way Transit Center Town Center I —Performing Arts and Conference Center Town Center II —The Town Square Park Town Center III —8-acre redevelopment opportunity Town Center IV —1-acre Transit Oriented Development opportunity Opportunities for Town Center Development 146 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 28 Appendix C 147 148 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 29 Appendix D 149 150 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 30 Appendix E 151 152 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 31 Appendix F 153 154 Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application – 5/15/15 Page 32 Appendix G 155 Dollof Lake Star Lake LakeSteel MirrorLake EasterLake NorthLake LakeGeneva TroutLake FiveMileLake SW 320th StSW 320th St S 304th St SWDashP o i n t R d I - 5 SW 356th St I-5 Hwy 18 I - 5 SW Camp u sDr 9thAvS Hoyt R d S W MarineViewDr E n c h a n t e d P k w y Milit a r y R d PacificHwyS M i litary Rd M arin e V ie w D r NorthshorePkwy S 312th St S 288th St Red o n d o WyS Militar y Rd S St a rLa k e R d S 272nd St S 348th St I - 5 E 11th S t Por t o f T a c o m a R d 21 s t A v S W S 320th St SW 312th S t 1s t A v S 1stAv S Pa c i f i c H w y S 16 t h A v S 28 t h A v S S 324th St S 336th St 1s t A v S 49 t h A v S NorpointWy NE SWDa s h PtRd 28 t h A v S 50.72% 66.76%77.98% 76.4% 58.25% 81.35%49.38% 53.72% 78.98% 81.45% 73.42% 58.49% 46.78%54.58% 69.57% 49% 84.47% 68.48%68.99% 46.7% 46.53% 74.17% 62.88% 67.98% 60.08%50.22% 73.57% 60.25% 54.78% 72.17% General Legend: Federal Way City Limits Potential Annexation Area Surface Water Areas with greater than 45% of residentsclassified Low or Moderate Income 0 10.5 Miles´ Source: 2010 Census; 2014 HUD2010 Block Groups% Low /Moderate Income Residents 45 - 50% 51 - 58% 59 - 68% 69 - 85%This map is accompanied by no warranties, and is simply a graphic representation. R:\erike\cd\Projects\Low to Moderate Income\Maps\LowModIncome2014.mxd 156 AppendixH Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application -5/15/15 Page 33 157 ___-/ ---_20THA\/'ENUES.__ _ _ _ _ _ _ _ _ ----_ _ _ __ _ __ i :11 .~~~~ -~~~ .____. ~f 11 ~ ~ ·~~ l<,I '"~- I ;; srz:::\'.::-11~ M t:t *~ 7 ~ 1 .1,;~ ~ , }. '\ . 1 1 •• ~r' ~ TOV>N SQUARE PARK im ~~ ~~ ~~ HEWITI Lmn SITE PLAN --... w. i 1· 1--w w "' !;; J: ~ (/) FEDERAL WAY PERFORMING ARTS AND CONFERENCE CENTER City of Federal Way May 8, 2015 158 Appendix I Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application -5/15/15 Page 34 159 FEDERAL WAY, WA --PERFORMING ARTS AND EVENTS CONFERENCE CENTER HUD 108 Loan, May 2015 Public Offering -Example LOAN AMOUNT I »,030,0001 TOTAL INT TOTAL PRINCIPAL ANNUAL DATE PRINCIPAL RATE INTEREST PAYABLE PAYABLE BALANCE DEBT SERVICE 8/1/2015 0 0.0000 0.35% 0.00 37,771.25 37,771.25 3,030,000 $37,771 2015 1 2/1/2016 37,771.25 37,771.25 8/1/2016 85,000 0.0001 0.53% 225.25 37,771.25 122,771.25 2,945,000 $160,543 2016 2 2/1/2017 37,546.00 37,546.00 8/1/2017 110,000 0.0003 0.88% 484.00 37,546.00 147,546.00 2,835,000 $185,092 2017 3 2/1/2018 37,062.00 37,062.00 8/1/2018 120,000 0.0005 1.34% 804.00 37,062.00 157,062.00 2,715,000 $194,124 2018 4 2/1/2019 36,258.00 36,258.00 8/1/2019 130,000 0.0007 1.71% 1, 111.50 36,258.00 166,258.00 2,585,000 $202,516 2019 5 2/1/2020 35,146.50 35,146.50 8/1/2020 130,000 0.0008 1.86% 1,209.00 35,146.50 165,146.50 2,455,000 $200,293 2020 6 2/1/2021 33,937.50 33,937.50 8/1/2021 140,000 0.0010 2.07% 1,449.00 33,937.50 173,937.50 2,315,000 $207,875 2021 7 2/1/2022 32,488.50 32~488.50 8/1/2022 150,000 0.0010 2.12% 1,590.00 32,488.50 182,488.50 2,165,000 $214,977 2022 8 2/1/2023 30,898.50 30,898.50 8/1/2023 160,000 0.0012 2.33% 1,864.00 30,898.50 190,898.50 2,005,000 $221,797 2023 9 2/1/2024 29,034.50 29,034.50 8/1/2024 170,000 0.0014 2.43% 2,065.50 29,034.50 199,034.50 1,835,000 $228,069 2024 10 2/1/2025 26,969.00 26,969.00 8/1/2025 180,000 0.0015 2.58% 2,322.00 26,969.00 206,969.00 1,655,000 $233,938 2025 11 2/1/2026 24,647.00 24,647.00 8/1/2026 180,000 0.0016 2.63% 2,367.00 24,647.00 204,647.00 1,475,000 $229,294 2026 12 2/1/2027 22,280.00 22,280.00 8/1/2027 180,000 0.0016 2.73% 2,457.00 22,280.00 202,280.00 1,295,000 $224,560 2027 13 2/1/2028 19,823.00 19,823.00 8/1/2028 180,000 0.0017 2.83% 2,547.00 19,823.00 199,823.00 1,115,000 $219,646 2028 14 2/1/2029 17,276.00 17,276.00 8/1/2029 180,000 0.0017 2.93% 2,637.00 17,276.00 197,276.00 935,000 $214,552 2029 15 2/1/2030 14,639.00 14,639.00 8/1/2030 180,000 0.0018 3.03% 2,727.00 14,639.00 194,639.00 755,000 $209,278 2030 16 2/1/2031 11,912.00 11,912.00 8/1/2031 185.000 0.0019 3.08% 2,849.00 11.912.00 196,912.00 570,000 $208,824 2031 17 2/1/2032 9,063.00 9,063.00 8/1/2032 190,000 0.0020 3.13% 2,973.50 9,063.00 199,063.00 380.000 $208,126 2032 18 2/1/2033 6,089.50 6,089.50 8/1/2033 190,000 0.0020 3.18% 3,021.00 6,089.50 196,089.50 190,000 $202,179 2033 19 2/1/2034 3,068.50 3,068.50 8/1/2034 190,000 0.0020 3.23% 3,068.50 3,068.50 193,068.50 0 $196,137 2034 20 3,030,000 2.49% Effective Interest Rate $969,591 $3,999,591 $3,999,591 160 Appendix] Federal Way Performing Arts & Events Center Preliminary Section 108 Loan Application -5/15/15 Page 35 161 .REVIENUE Earned Revenue T)clr..I 5..tas & Fen Presentations Fees Theatre Rental Theatre Rental PERFORMING ARTS & EVENTS CENTER (PAEC) FEDERAL WAY, WA FACILITY OPERATING PRO FORMA Year 1 Year2 Year3 ~ = ll!l Year4 Years Yeat6 Year7 ;mm = = = Years m! Year9 = Yeat10 ~ Year11 = Year 12 1Qll Year 1J :!!!il Year14 ~ Year15 ~ Year16 Ol!ll Year 17 ~ 299,000 307,970 317,209 326,725 336,527 346,623 357,022 367,732 378 764 390, 127 401,831 413,666 426,303 439_092 452,264 465,832 479 807 ~ ~ ~ ~ ~ 43,941 45259 46,617 48,016 49,456 50,940 52,468 54,042 55,663 57,333 59,053 60,825 336,so4 341,011 357,421 3&11,144 379,1ee 39o,564 402,2111 414,349 4zs,1eo 439,583 452,n1 466,354 480,345 494,755 509,598 524,1185 540,632 68,797 74,864 91,127 104,831 107,897 111,134 114,468 117902 121.439 125,082 128,835 132,700 136,681 140,781 145,005 149355 153,835 Year1B ~ 494,201 62,650 556,851 Equipment Rental 12,750 13,600 15,000 16,500 18,300 18,849 19,414 19997 20,597 21,215 21,851 22,507 23182 23877 24,594 25331 26091 158,450 26,874 82,896 82,238 350,458 Labor Charges 36,606 43,344 48,384 54,432 56448 58,141 59.886 61,682 63,533 65,439 67,402 69,424 71,507 73,652 75,861 78,137 80,481 TicketingFees-RentalEvenls ~ ~ ~~ 56,000 57,680 59,410 61,193 63,028 64,919 66,867 68,873 70,939 73,067 75,259 77 517 79,843 Conference I Meeting Rental Room Rental Equipment Rental Labor Charges Bar/Beverage Service Catering Commission C:ClltCIH.!ilop!o I Ucn:hmidl!lle Bar Sales Concessions Sales 153,355 170,408 32,583 17,250 64.800 39,625 20,250 66,420 202,895 226,163 41,692 30,000 63,828 51,847 32,000 68,688 57,500 67,500 75,000 80,000 _____2:QQQ. _____2:QQQ. ~ -----2.i.QQQ. 177,133 1911,795 215,520 237,535 48,500 53,000 48,000 54,000 238,645 245,804 253,178 260,774 268,597 276,655 2U,955 293,503 302,3011 311,378 320,719 330,340 340,251 57,572 59,299 61,078 62,910 64,798 66,742 68,744 70,806 72,930 75,118 77,372 79 693 82 084 84,546 35,400 36.462 37,556 38,683 39,84:1 41,038 42,269 43,538 44,844 46,189 47,575 49,002 50.472 51,986 76 464 78,758 61,121 83,554 86,061 88,643 91,302 94,041 96,862 99,768 102,761 105 844 109,019 112,290 88,500 91,155 93,890 96706 99608 102,596 105674 108,644 112,109 115472 118,937 122,505 126,180 129,965 5,000 5~ 150 5,305 5 464 5.628 5,796 5,970 6, 149 6,334 6,524 6,720 6,921 7, 129 7,343 262,936 270,824 278,949 287,317 295,1137 304,815 313,959 323,378 333,079 343,072 353,364 363,965 374,8114 386,130 56,000 57,680 59,410 61,193 63,026 64,919 66,867 68,873 70,939 73,067 75,259 77,517 79,843 82,238 19,125 20,250 21,375 22,500 23,625 24,334 25,064 25,816 26,590 27,388 28,209 29,056 29,927 30,825 31,750 32 703 33,684 34,694 Merchandise Sales Percentage 5,175 5.400 5,625 5,850 6,075 6,257 6,445 6,638 6,837 7,043 7,254 7,471 7,696 7,926 8,164 8,409 8,661 8,921 FW PACC Merchandise ~ _-1!.Q..Q..Q. ~ ~ ~ ,S.oi.W 15,91'1 16,391 16,883 17,389 17.$1, 1CS;C48 19,002 19,572 '2.C.,S!i! 20,764 21.386 22.0U Advertising Program Advertising Advertising -Olher Total Earned Revenue Contributions -Operating lndlvlduals 82,800 88,650 86,000 93,350 100,700 10J,.n"I t06,5ll 1tD,DJ.I H3,3JQI 11ti,T3i 120~1 UJ.;W U7,5G4 1l1,J.11'1 1l5,JJ-2 Ufil_,Jti 1Q.,57A ,C,111 25,000 30,000 30,000 30,000 30,000 30,900 31,827 32,782 33,765 34,778 35,822 36,896 38,003 39,143 40,317 41 527 42,773 4-1,056 ~ ~ ~ ~ ~ 25,750 26,523 .U·.315 21.138 .21!1.s;t:Z ~,s:5.1 30,747 .:31_~ :54_61.i 3:1..51! :J4:e9J" il~W 3&,71.J 50,CIOEI 55,0(IO $5,QCID $5,QOO 55.000 51,UCI 51l,~6Q !llD.100 (i1,00l 6.l,,1110 lii!i,fi.73 87,f1·D 19.Jn 7",1'.SJ 7l.,.'!1.15 ~.tJ3 71.;4117 l!I0,71i9 } I 10#.!,'Ul.4 S &!ij,0... I "l,.4]a I !!.IO.tll J 1,DJS,Ai!i' 1_0117:..$1. 1,0fl.,Sitl 1,132.m t,tGG,.555 1;2Gt,SS2: 1.237,Stt 1..27.f,727 t,312.lll t,lU,JSI 1,l.91.ta l,'341,71fl: U77,751 l.!22,.09CI Board Gifts 40,000 40 000 40,000 40,000 40.000 41,200 42,436 43,709 45 020 46,371 47,762 49,195 50 671 52 191 53,757 55 369 57 030 58,741 Major Gifts 20,000 30,000 50,000 70,000 BO 000 82,400 84,872 87,418 90,041 92,742 95,524 98,390 101,342 104,382 107,513 110,739 114,061 117,483 AnnualMembershipCampaign ~ ~ ~ ~ ~ 128,750 132,613 136,591 140689 144,909 149,257 153,734 158,346 163,097 167,990 173029 178,220 183,567 Corporations Sponsorships I Program Corporate Matching Foundations Private Foundations (program Govemment EnUtles King County/ 4Culture State of Washington (WSAC) Fundralsing Events Gala and Auction Other Events Other Contribution LTAC/TEG Total Contributions -Operations TOTAL REVENUE 110,000 145,000 190,000 225,000 245,000 252,350 259,921 267,718 275,750 284,022 292,543 301,319 310,359 319,669 329,260 339,137 3<t9,311 359,791 30,000 40 000 55,000 65,000 75,000 77,250 79,566 81,955 84,413 86,946 89,554 92,241 95 DOB 97,858 100,794 103 818 106 932 110,140 _____2:QQQ. ~ ~ ~ ______!_!,Q_QQ 11,330 11,670 12,020 12,381 12,752 13,135 13,529 13,934 14,353 14,763 15,227 15,683 16,154 35,000 48,ooo 64,000 75,000 86,000 88,580 91,237 93,975 96,794 99,698 1112,688 105,769 108,942 112,210 115,Sn 119,044 122,615 126,294 20 000 20,000 10,000 10.000 55,000 10 000 c!!!.afiD 1:10,-DMI' 3CJS.ooo .C. '•1"Gl;.lll I" 30 000 30,000 10,000 to,oo; 75,000 10,000 40,000 40,000 20,000 4.0!la 2•.000 100,000 10,000 50,000 50,000 20,000 ·-...... 115,000 12,500 ·s:5.DO!l i'.!! MO 1 ~!5.000 150,DDO :2"5,00D :ZG:z,50!! 313,DDa I -56.l.DllD S 617,IMIO .J 1~ s ..,..~--::-T" 1~m.,u_-s 75,000 75,000 77,250 77,250 79,568 79,568 81,955 81,955 84,413 84,413 86,946 86,946 89,554 89,554 92,241 92,241 95,008 95,008 97 858 97,8511 100,794 100,794 103818 103,818 106 932 106,932 110,140 110,140 20,000 20,600 21,218 21,655 22,510 23,185 23,881 24,597 25,335 26,095 26,878 27,685 28,515 29,371 .5,IU!f s,i::i_a_ ~..:305 ~0' s,q& s19.l!I ~.m 1.1~s-e w e.s2.-enc &92.1 r 1M..._______L.l4l ll,OCHI ll,TSO ;aB,513 2:7,.JU 25,tiB 28,9!12 29~11.51 J.0,747 l1,~ l2,..&1!il JJ.~!ill J..,li[IEi :liS,.64-1 31i,71iJ 125,000 12,500 128,750 12,875 132,613 13,261 136,591 13,659 140,689 14,069 144,909 14,491 149,257 14,926 ll!i,GOO t33.llSO" Ht~ 222 141.~i!. U1.i-44 f'S6-.50.2 vn.i01 l-72,5® l80.'71S 20.0lli 29.T1TN JK,7Ut l,!5,lOl J2$.D'9 1UJ,SOQ 724~505 1-4&;3"" 711.rn 71111'5 lt!,.541 UCl,011 1"3llili3!_"}_ t .. l'll.,1~-""S~_ t~~-~.~~•C:~-"1.IG:f?J:L_S_~.i:~~S1 S 2,D17,1~i .S J.;tl7'7;*H. -.$ 153,734 15,373 158 346 15,835 163,097 16,310 167,990 16,799 173,029 17,303 178 220 17 822 183,567 16,357 1es.n;u 111.~1111 u ;e..1.u t!H28 us.en ,1247J! 1~a .. ~ 'J.1-5,fO .ll5.115 ::JH.H1 'lH.111 .l77,JDJI lH.nD Mltl.11~ ·w,215 191,'113 t-t7,ICll .14.1,'45 tn,SOI 1,00"l,.Oll 1,033,113 ·2..mac-s_~·M~L~s:=.:Um•=..s_).~'m"...:::_s_~:;~~~-s-~-.,~-~-)-~5',mc Page1of3 MaylS,2015 162 ~_XPEhLSES- P~otl.~a.~110 Management StlrT Executive Director Operations Supervisor Development Coordinator Patron Services Coordinator Technical Coordinator support Starr AdminAsst ~·ed!M:ation.C:.Or.dl~ Marketing Intern Stage Crew Event Crew Patron Services Security for Evenb; Taxes & B~eftls Retirement (4D1k) Healltt Insurance support staff benefils Artist Fees ASCAP, BMI, SESAC Eqoipment Rental & Purchase Hotel &hospitalify" Artist Fees Equipment Rental & Purchase Resource Materials Technical Supplies Equipment Repair Piano Tuning &. Maintenance Pass-Through C~ent Equipment Rental Advertising Print Radio. Television Postage/Delivery Season Brochure -Printing General Printing (programs, posters, Design Expenses Sponsorships Website Design and Hosting Web Advertising/Social Media ASCAP, BMI, SESAC Du~ & Membership Organizations Office Equipment Meetings & Meals-BoardfSl:aff Goodwill -event attendance Postage I Shipping Office Supplies Conferences I Travel Alarm/Security Service Electricity Gas Water/Sewer Waste Disposal & Recyding Custodial Services Janitorial Supplies Facility Maintenance local Travel & Parking PERFORMING ARTS & EVENTS CENTER (PAEC) F£D£RAl. WAf~ WA FAQL.ITY OPERATING PRO FORMA Year1 = Year2 .i!!1! YeatJ .i!!1V. Year' = Year5 = Vear6 = Year7 llll Year8 ~ Year9 = Year10 ~ Vear11 = Year12 2028 Year13 ~ Year 1' 2030 Year15 2031 Year16 = Year 17 3033 Year18 ~ 118,000 120,700 123,400 126,100 128,800 132,664 136,644 140,743 144,966 149,315 153,794 158,408 163,160 168,055 173,096 178,289 163,638 189,147 65,820 65,820 68,784 68,764 75,120 77,374 79,695 82,086 84,548 87,085 89,697 92,388 95,160 98,015 100,955 103,984 107,103 110,316 52.728 55 104 57,588 65,820 68,784 70,848 72,973 75,162 77,417 79,740 82,132 84 596 67,134 89 748 92,440 95,213 98 070 101,012 52,728 55,104 57,588 60,150 62,892 64,779 66,n2 68,n4 10.786 12,909 75,096 77,349 79,670 82,060 84,522 87,o57 89,669 92,359 52,n8 55.104 57 588 60.150 62,892 64 779 66 722 68,724 70.786 72_909 75.o96 n.349 79,670 02.060 84,522 87 057 89.669 92 359 342,IHM 351,832 364,MB 381,06.._ 398,488 410,443 422,756 435,439 448,502 461,957 475,816 '90,090 504.,793 519,936 535,535 551,601 568,149 585,193 19,590 11,431 8,572 28,125 11 000 18,000 96,718 39,180 16_848 11,431 30,000 14,000 21,600 133,059 40,944 20,000 11,431 36,000 16,500 23,400 3,000 151,275 40,944 22,000 11,431 40,000 18,000 24,750 3,000 160,125 42,792 24,000 11,431 43,000 20,000 27,500 4 000 172,723 44,076 24,720 11,774 44,290 20,600 28,325 4,120 177,905 45,398 25,462 12,127 45,619 21,218 29,175 4,244 113,242 46,760 26,225 12,491 46,987 21,855 30,050 4,371 188,739 48,163 27,012 12,866 48,397 22,510 30,951 4,502 194,401 49,608 27.623 13,252 49,849 23,165 31,880 4,637 200,233 51,096 28,657 13,649 51 344 23,881 32,836 4,776 206,240 52,629 29.517 14,059 52,885 24,597 33,822 4919 212,428 54,208 30402 14.480 54,471 25,335 34,836 5,067 218,800 55,834 31315 14 915 56,105 26,095 35,881 5,219 225,36"4 57,509 32,254 15,362 57,788 26,878 36,958 5,376 232,125 59,234 33,222 15,823 59,522 27,685 38,066 5,537 239,089 61,011 34 218 16 298 61,308 28,515 39,208 5,703 246,2U 62,841 35,245 16,787 63,147 29,371 40,385 5,874 253,650 102,601 105,550 109,484 114,319 119,546 123,133 126,627 130,632 134,551 138,587 142,745 147,027 151,438 155,981 160,660 165,480 170,445 175,558 16 ~ 'i..'2..8'21Jo 25111 l7..i21 2$,.Jii'J J.Q,1,jjiC 31,1:51 .IZ,DB6 J.3-Q<ll!I 14.MG .:!!i,&1 36 H): 1''195 311,.)12 JFJ,451 &O,IE4!' 411 B6A 4;J 1lD H9;CIC 'U'l,17(1. !l5,20t 141.,$.IC 14:.IIO& -1_51,ln 157,97'8 1U.1.17 1G7,5~ 1~.a..1121_ 1TI'~&OG 11S3,140 11AI.~_ Ja•,lf:J ll>0~1ll zno,us 21U~ 11:1,171 5:5'7,76.!i t1J,_aGCI ~1 .... 1' H2,1:ll 72t'l,120 741,7ZA 713.1171 JP.11115 111:1,5DZ 1:14,117 15$1,8'1 Hl,UT ltUV 9ill,5tA ff7,7111 tH.IH 1,Clltl,1111 1,1357,lJ·f 230,000 2'3.ooo UG..OOD 275..ooa 2sooo& :2£18700 str7,6Ei1 ___ :fr:~aT--nT,3i-,--~.f~g ~s .JSll.Ms J6? 36!. l7ll,~'4 -:3aa-,n e •01,,i11n 4-13 411 •~!".815 4.ooo 5,500 6,ooo 6,soo 1,000 1,210 7,426 7,649 7,879 0,115 0 356 a so0 8,867 9,133 9.407 9,690 9 980 10.280 10,000 11,000 12,000 13,000 14,000 14,420 1~,853 15,298 15,757 16,230 16,717 17,216 17,735 18,267 18,615 19,379 19 961 20,559 10,000 254,000 12,000 271,500 17,500 291,500 22,000 25,000 25,750 26,523 27,318 28,138 26 982 29,851 30,747 31 669 32,619 33,596 34,606 35 644 36,713 316,500 336,000 346,080 356,462 367,156 378,171 389,516 401,202 413,238 425,635 438,404 451,556 465,103 "479,056 493,427 12,500 13,000 14,000 15,000 16,000 16,480 16,974 17,484 18008 18,548 19,105 19,678 20,268 20,876 21,503 22,148 22,812 23,497 1,500 1,750 2,000 2,250 2,500 2,575 2,652 2,732 2,814 2,898 2,985 3,075 3,167 3,262 3,360 3,461 3,564 3,671 300 300 500 1,000 1,000 1,030 1,061 1,093 1126 1,159 1,194 1,230 1.267 1,305 1,344 1,384 1 426 1,469 14,300 15,050 16,500 18,250 19,500 20,085 20,688 21,308 21,947 22,606 23,284 23,983 24,702 25,443 26,206 26,993 27,802 28,636 5 000 5,500 6,000 7,000 7,500 7,725 7,957 8,195 8,441 8,695 8 855 9,224 9,501 9,786 10,079 10,382 10,693 11,014 1,000 3,000 4,000 5,000 7,500 7,725 7,957 8,195 8,441 8,695 8,955 9,224 9,501 9,786 10,079 10,382 10,693 11,014 1000 1300 1,500 1,700 2,000 2,060 2,122 2,185 2,251 2,319 2,388 2460 2,534 2,610 2,688 2,768 2,852 2937 i SOD 4.5CC s..Soo 10_.50t! 11.500 1U!illl!S r:uoti ,~~ U~94:J 1:3 331 n ,1]2. 14 \44 1.i!!,$! 15".00!i l5'.~S5 ,5 5119 ie j;Q: 11!1.!8!!: J'500 11,llXI 21111DD !A.lOG n.~a D.;355 3(1:2l6 lt,U:J ll,D'n 33,11311 l•.DlCl .!S,05f ~S.103-37,151i Ja,,JC:Z ll,t5T 4.D,634 .. 1,llSJ' 35,000 20,000 6,500 30,000 6,500 5,000 2000 3,500 15,000 123,500 BOO 3,000 4,000 500 2 ODO 3,000 4676 3,000 20,000 6,760 4,500 4,000 24,500 3,000 9,a6a '.!5C 9J,t54 32,500 21,000 7,000 35,000 7,000 5,000 2 500 2,000 17,500 129,500 900 3000 6,250 500 2,500 4,000 3,624 3,500 20,000 9,974 6,000 4,750 29,000 3662 12,223 ,.. 110,20:3 32,500 21,000 7,500 37,000 8,000 7,500 3,000 2,500 20,000 139,000 1,000 3,250 6,500 750 2,500 5,000 4,713 4,000 35,000 9,974 12,562 5,000 31,000 4000 15,000 ..,. 140,~9' 30,000 23,000 8,000 39,000 8,500 7,500 3,500 3,000 22,500 145,000 1,100 3,250 6,750 750 2,700 4,500 3,624 4,300 55,000 9,974 12,582 5,500 33,000 4 500 17 500 l~C , .. _ 35,000 24,000 8,500 41 000 9,500 10,000 4,000 3,500 25,000 160,500 1,200 3,500 7,000 1500 BOO 3,200 4,000 4,713 4,300 70 000 10,566 13,000 5.750 35 000 5,000 18,747 "" 1U,IZi 36,050 24,720 8,755 42,230 9,785 10,300 4,120 3,605 25,750 165,315 1,236 3,605 7,210 1,545 924 3,296 4,120 4,654 4,429 72,100 10,883 13,390 5,923 36,050 5,150 19,309 m 114,:215 37,132 25,462 9,018 43,497 10,079 10,609 4,244 3,713 26,523 170,274 1,273 3,713 7,426 1,591 849 3,395 4,244 5,000 4,562 74,263 11,209 13,792 6,100 37,132 5,305 19,889 "' 200,113 38,245 26,225 9,286 44.802 10,381 10,927 4,371 3,825 27,318 175,383 1,311 3,825 7,649 1,639 874 3,497 4,371 5,150 4,699 76,491 11,546 14,205 6,283 38,245 5,464 20,485 •e~ 1061117 39,393 27,012 9,567 46,146 10,692 11,255 4,502 3,939 28,138 180,644 1,351 3,939 7,879 1,688 900 3,602 4,502 5,305 4,840 78,786 11,892 14,632 6.472 39,393 5,628 21,100 "' 212,JOO 40,575 27,823 9,854 47 530 11,013 11,593 4,637 4,057 28 982 1&6,063 1,391 4,057 8,115 1,739 927 3,710 4,637 5,484 4,985 81,149 12,249 15,071 6,666 40,575 5,796 21,733 ... :?1&,~H 41,792 28,657 10,149 48,956 11,343 11,941 4,n6 4,179 29,851 191,645 1433 4,179 8,358 1,791 955 3,821 4,776 5,628 5,134 83,584 12,616 15,523 6,866 41,792 5,970 22,365 • •• 225,23 43,046 29 517 10.454 50,425 11,684 12,299 4,919 4,305 30,747 197,395 1,476 4,305 8.609 1,845 994 3,936 4,918 5 796 5,288 86,091 12,995 15,988 7,072 43,046 6,149 23,056 .,,, ni.-ua 44,337 30,402 10768 51938 12,034 12,668 5,067 4,434 31,669 203,317 1,520 4,434 8,867 1,900 1,013 4,054 5,067 5,970 5,447 88,674 13,385 16,468 7,284 44,337 6,334 23,748 ... ,,. .... 45,667 31,315 11,091 53,496 12,395 13,048 5,219 4,567 32,619 209,416 1,566 4,567 9,133 1957 1,044 4,175 5,219 6,148 5,611 91,334 13,786 16,962 7,502 45,667 6,524 24,461 .., NS,114 47,037 32,254 11,423 55,101 12,767 13,439 5,376 4,704 33,598 215,699 1,613 4,704 9,407 2,016 1,075 4,301 5,376 6,334 5,n9 94,074 14,200 17,471 7,728 47,037 6,720 25,194 .... 1~.a• 48,448 33,222 11,766 56,754 13,150 13,842 5,537 4,845 34,606 222,170 1,661 4,845 9,690 2,076 1,107 4,430 5,537 6,524 5,952 96,696 14,626 17,995 7,959 48,446 6,921 25,950 ... ;;:5,,102 49,902 34 216 12119 58456 13,545 14,258 5 703 4,990 35644 228,835 1,711 4,990 9.980 2139 1,141 4,562 5,703 sno 6,131 99,803 15,065 16,535 8198 49,902 7129 26,729 ... :!68.ll& 51,399 35,245 12,483 60,210 13,951 14,685 5,874 5,140 36,713 235,700 1.762 5,140 10,280 2,203 1,175 4 699 5,874 6 921 6,315 102,797 15,517 19,091 8,444 51,399 7,343 27,531 SU zn.oo. Page2of3 May 15,2015 163 Page3of3 PERFORMING ARTS & EVENTS CENTER IPAEC) FEDERAL WAY, WA FACUTY OPERATING PRO FORMA Year 1 Year2 Year3 Year4 Years Year6 Year7 Year8 Year9 YYr10 Year11 Year 12 Year 13 Year14 Year15 Year 16 Year 17 Year 18 = i!!!! W! ~ = = = ~ = 2026 = = mi -2031 ~ ~ ill! Ticketing Service Fees Credit Card Processing Fees 13,302 13,302 15,000 17,500 19,500 20,085 20,688 21,308 21,947 22,606 23,284 23,983 24,702 25,443 26,206 26,993 27802 28,636 Ticket Stock 1,500 1,500 2,500 2,500 3,000 3,090 3,183 3278 3,377 3,478 J,582 3,690 3,800 3,914 4,032 4,153 4,277 4,.1106 Supplies -box office 1-000 l,CIM •.250 ,_~oc ·-1.5.CS 1..591 1.18.JS! ]1651 11'FJSI t,'ill\ 11M5" 111GSD• 111i157 '!\-010 l,C?'fi 2...U9 ;:.ial 15,1102 15,802 111,750 21,250 24,i>OO 24,720 25,462 26,225 27,012 27,823 28,657 29,517 30,402 31,315 32,254 33,222 34,218 35,245 General Concessions Items 9,000 10.000 11,500 13,000 14,500 14,935 15,383 15,845 16,320 16,809 17 314 17 833 18,368 18,919 19,487 20,071 20674 21,294 Bar hems 10,000 10,000 12,000 14,000 15,000 15,450 15,91.11 16,391 16,883 17,389 17,911 18,.11.118 19,002 19,5n 20,159 20,764 21,386 22,028 PAEC Merchandise MOO l.OOCI olJ>OO • <Oii 7JIM 1~1(] 1.~ ,,.... J 67B 6.11~ •35! ,e;.!jQ9 &-• .SS7 s;~'\:.\3 H Dl I.SM ....... 1Q2![!1 22,000 23,000 27,500 31,500 36,500 37,595 38,723 39,IHl5 41,081 42,314 43,5113 44,890 46,237 47,62.11 49,053 S0,525 52,040 53,601 Design & Printing 3,000 3,000 4,000 6,000 8,000 8,240 8,487 8,742 9,004 9,27.11 9,552 9,839 10,134 10.438 10,751 11,074 11,.1106 11,748 Postage -Development 1,500 2,300 2,500 3,000 3,500 3,605 3,713 3,825 3,939 4,057 4,179 4,305 4,434 4,567 4,704 4,845 4,990 5,140 Credit Card Fees -Development 700 1,400 1,700 2,250 2,500 2,575 2,652 2,732 2814 2,898 2,985 3,075 3,167 3.262 3,360 3,461 3 564 3,671 Donor Benefits 2,500 5,000 7,500 9,000 11,000 11,330 11,670 12,020 12,381 12 752 13,135 13,529 13934 14,353 14,783 15,227 15,683 16,154 Special Evenls SJIOO .!!,000 lD.OOC 10.300 10'.WB 10.927 t1.'25.S. 1i.W 'fL!>41 ;ua~ 12.5aa. t::!..IUll 13 • .(3.gl 11!1<~ 14..?_:5! ~.-. Cii!!~ 7,700 11,700 Z0,700 25,250 35,000 36,050 37,132 38,245 39,313 40,575 "41,792 43,046 44,337 45,667 47,037 ....... 49,902 51,399 Supplies 500 500 1,000 1,500 1,800 1,a54 1,910 1,967 2,026 2,087 2,149 2,214 2,280 2,349 2,419 2,492 2,566 2,643 Reco1111ition ___ 90_0 ~ ~ ~ _.2.QQQ. ~ ----1J.ll -----2fil ~ ~ ~ ~ ~ ____M1i ~ ~ ~ ~ 1,400 Z,500 4,000 4,500 4,1100 4,944 5,092 5,245 5,402 5,565 5,731 5,903 6,0110 6,263 &,451 ..... ..... 7,049 TOTAL EXPENSES • '1,t!Jif.1U1 I 1._21Cl,..&1! I U:llD,!fli S 1,A::Ji4,.S5:i l 'l,:!iSJ,.54S l,!il:IC,t.5-.!I 1.U&,1:5? U:M.llrl2 1,1.te;s30 UBq.,9U uss_o111. 1,t"I0.&61\ 1..167.•H 2,CJD",Olfi 2...Cll1.,8J.i; 2.:1SCl,.C1 UJ4.,lil!l6i ,,,. ... OPERATING CASH FLOW • 11"1 .s .Jz,.i.t!llS i41,l!IU J li.Z,!3J S 1",4.ZJ 1!1~0Ui 111.ns '20.l.11CI 2o~;uz1 216.115 nz,.S:JJ. 2a.m l ,1.51. 243,240 l5C,s.37 :i?S8.V53 26!.7!il5 m,7!i!ill ANNU"l OSBT 8ERV)C£! • 1U:091 s 1M,Ui(, ' ZOl.5"!8 S 200.~J ~ ZOU!• 21 ... m "l21-.1'!11 U'&,0111 ir.!J,!1131 U!l.?SM 2u..m 211.&4! 214,55:1: 201,lnl 2Dl;l24 .. O-l.1'll 'f!U,117 NET CASH FLOW • (1U,n1 J. 1&,,17' • [UMI S (17,6&0 J 1"..tS..Rl S Zl,.t&t .$ '2.4.,02.tl .. •l • 4-,1111 ' Uzt1tl $ 1,951 s 11,631 I :t.1.503: s 3:1.ffl!. lo .. , 71"1 s S&,17-' I H,.l!i! 'ti zr.J,TS!ll CITY CONTRIBUTION 184,721 161 975 53.648 17.660 21.452 ~____!_____2~Q_2_1 __ 2~-l_l9_ 2~117 13~179 1,lt61 MaylS,2015 164 COUNCIL MEETING DA'Z'E: June 2, 2015 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SPRING 2015 TOURISM ENIIANCEMEN'r GRANT (TEG) AWARDS ITEM #:.......... POLICY QUESTION: Should the City Council approve the Spring 2015 Tourism Enhancement Grant (TEG) awards? COMMITTEE: Finance, Economic Development, and Regional Affairs CATEGORY: M Consent ❑ Ordinance ❑ City Council Business ❑ Resolution STAFF REPORT BY: Tim Johnson, Director MEETING DATE: May 26, 2015 ❑ Public Hearing ❑ Other DEPT: Economic Development Attachments: May 13, 2015, memorandum to the Lodging Tax Advisory Committee with attachments (including the TEG Applications, "TEG Application Information Matrix, and Scoring Matrix for Evaluation of TEG Event Applications). Background: Two rounds of the TEG are included in the LTAC work program and budget for 2015. A total amount of $65,000 was budgeted for grant awards between the two TEG rounds. Of this amount, $60,000 is available for event - related grants intended to assist not- for - profit organizations to host sports, arts /cultural events, community events, and/or festivals in Federal Way that would draw out -of -town visitors to the city. Additionally, up to $5,000 is available to not - for - profit organizations for funding of a non -event project. A total of $27,056 is recommended for the Spring round, leaving $37,944 in TEG funds for the Fall round. Thirteen applications were received this round, with $41,766 requested for events and $19,600 for a non -event item. At their April 22, 2015, meeting, the TEG Subcommittee members reviewed all the applications and interviewed each organization's representative(s). The Subcommittee members then scored each application based on ten objective criteria related to the tourism impact that each event would bring to the city. These criteria include the quality of the event or project, organizers' past performance, geographic draw of attendees, and overall potential economic impact on Federal Way. The scoring matrix is attached. The Subcommittee's recommended grant award for the 2015 Spring TEG round was $27,056. The Subcommittee did not support the Historical Society of Federal Way's application for a visitor's center. While this is a tourist function, the Subcommittee felt it does not meet the parameters of the Tourism Enhancement Grants. They deferred the issue to LTAC. Director Johnson stated that funding for the Historical Society's request can come from LTAC and Economic Development budgets. In addition, the Subcommittee did not recommend funding for the Pacific Bonsai Museum's request for the Bonsai Rising because it was felt it does not meet the intent of the TEG to draw visitors to Federal Way. On May 13, 2015, the LTAC met and reviewed all of the TEG applications and considered the TEG Subcommittee's recommendations. After discussion and deliberation, the LTAC recommends the following TEG awards: Applicant /Proposed Event Amount Subcommittee LTAC-' Requested Recommendation Reconuunendation Federal Way Knights Baseball Club/Toumament /Jul 17 -19 & Jul 23-26 $5;000 $1,500 $1,500 Centerstage/For All That/ May I - 24 $4,000 $3,000 33,000 165 Applicant/Proposed Event Amount Subcommittee LTA Requested Recommendation Recommendation Twin Lakes Golf & Country Club/Pepsi NW Women's Open/Jul 13-15 $5,000 $3,000 $3,000 USSSA/GSL Men's "E" State Championship/Aug 1-2 $4,000 $3,000 $3,000 Pacific Bonsai Museum/Tour for Artisans Cup/Sept 26 & 28 $2,056 $2,056 . $2,056 Pacific Bonsai Museum/Bonsai Rising/Jun 21 $1,000 $0 $0 Sudden Impact Girls Fastpitch/ASA Invitational Tournament/Jun 13-14 $5,000 $3,500 $3,500 Crazy Quilters of FW/Quilt Show 2015/0ct 23-25 $3,000 $2,000 $2.000 FW Lions Club/I Ith Annual Scholarship Car Show/Aug 22 $1,500 $1,000 1,000 US SSA WA Fastpitch/Fall Championship/Sept 26-27 $3,500 $3,000 $3,0.00 Shooting Stars/One Dream Basketball Tournament/Jul 11-12 $4,720 $3 ,000 $ ,000 FW Symphony/Messiah 2015/Nov 13 & 22 $3,000 $2,000 $2.000 Historical Society of FW /Visitor's Center/ All Year $19,600 $0 $0 Total $61,376 $27,056 $271)56 Options: 1. Approve the TEG awards as recommended by LT AC. 2. Modify the TEG awards as follows: ___ ,,,_,,, __ .. _, __ ... ____ ,,, .... ,_, .......... _ .. __ .. ___ ,_, ___ ,,_,, __ , __ ,_ ... __ _ ---·-·------- MAYOR APPROVAL: OR APPROVAL: CHIEF OF STAFF: Initial/Date Initial/Date COMMITTEE RECOMMENDATION: "I move to forward approval of the Spring 2015 TEG awards, as recommended by LTAC, to the June 2, 2015, City Council consent agenda." Dini Duclos, Chair Bob Celski, Member Martin A. Moore, Member PROPOSED COUNCIL MOTION: "I move approval of the Spring 2015 TEG awards as recommended by FEDRAC." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED 0 TAHLED/UEfERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED -08/12/2010 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION # 166 CITY OF Federal Way Department of Economic Development 33325 81h Avenue South FederalVVay, VVA 98003 253-835-2607 -Fax: 253-835-2609 www.cityoffederalway.com MEMORANDUM May 13, 2015 To: Lodging Tax Advisory Committee (LTAC) FROM: Tim Johnson, Economic Development Director RE: Recommendations for Tourism Enhancement Grants RECOMMENDATION Approve the Tourism Enhancement Grant Subcommittee (TEG) recommendations for this, the first round of TEG applications of $27,056 for 11 requests from the following organizations: Federal Way Knights Baseball ~lub, $1,500; Centerstage,$3,000; Twin Lakes Golf & Country Club, $3,000; USSSA GSL, $3000; Pacific Bonsai Museum, $2,056; Sudden Impact Girls Fastpitch, $3,500; Crazy Quilters of Federal Way, $2,000; Federal Way Lions Club, $1,000; USSSA WA Fastpitch, $3,000; Shooting Stars, $3,000; and the Federal Way Symphony, $2,000. The Subcommittee recommends that the second Pacific Bonsai Museum request for $1,000 not be funded. Additionally, the Federal Way Historical Society requested funding for a Visitor's Center. The Subcommittee felt this request does not fit the parameters of the Tourism Enhancement Grants and therefore, recommended that it not be funded through TEG. However, they recommended the Historical Society seek funding through the overall LT AC budget. Director Johnson stated that funding for the Historical Society's request can come from LT AC and the Economic Development Department budgets. BACKGROUND Two rounds of the Tourism Enhancement Grants .are included in the LTAC's work program and budget for 2015. A total amount of $65,000 was budgeted for grant awards over two rounds, one in the Spring and the other in the Fall. This Spring round action by the TEG Subcommittee recommends $27,056. If recommended by LT AC (with final approval by the City Council), that will leave the Fall round with $37,944 that could be allocated. The 13 organizations that submitted applications requested a total of $61,376. The Subcommittee has recommended funding $27,056; with two applications receiving a recommendation for no funding. 167 DESCRIPTION At their April 29 and April 30 meetings, the TEG Subcommittee reviewed all the applications and interviewed representatives from the 12 organizations (two applications from the Pacific Bonsai Museum, see Attachment B, TEG Application Information -Spring 2015). The Subcommittee then scored each application based on 11 objective criteria related to the tourism impact that each event would bring to the City of Federal Way (see Attachment C, Scoring Matrix for Evaluation of TEG Event Applications). The Subcommittee recommends giving the Pacific Bonsai Museum the entire amount ($2,056) they requested for their Tour for Artisans Cup Attendees. The Artisans Cup will be held in Portland, OR. The tour will bring attendees to Federal Way to visit the Pacific Bonsai Museum on two separate days. The funds will pay for the buses. While the event has little immediate economic impact, it is expected to draw interest in the hosting of future events by showcasing what the city has to offer. The Subcommittee does not recommend funding the second Pacific Bonsai Museum event (Bonsai Rising) because it was felt it does not meet the intent of the TEG, namely drawing visitors to Federal Way. Additionally, the Subcommittee recommends funding the Crazy Quilters of Federal Way's Quilt Show. They hosted a show in 2013 and while smaller, it was felt the quality was higher compared to that of the major show held in Monroe each year. They expect to double the attendance this year. The Subcommittee recommends funding a Centerstage production and the Federal Way Symphony's Messiah. Information from previous years shows that Centerstage and the Symphony do draw an audience from the Greater Puget Sound area. While they may not stay in the hotels, they do spend money at restaurants and other services. The Subcommittee also supports funding for the Federal Way Lion's Club Annual Scholarship Car Show. While only here for one day, it draws a large audience and car enthusiasts from all over, some of whom stay in the city's hotels. Finally, the Subcommittee's recommendations includes supporting six athletic events, which include the Twin Lakes Golf & Country Club's Pepsi NW Women's Open, Federal Way Knights Baseball Tournament, USSSA's GSL Men's "E" State Championship (while USSSA has hosted other types of state championships, GSL is a new category), USSSA of WA's Fastpitch Fall Championships, Sudden Impact Girls Fastpitch's ASA Invitational Tournament, and a new event, Shooting Stars' One Dream Basketball Tournament. All of these athletic events are expected to have overnight stays, some of which will be significant. 168 ATTACHMENT B TEG Application Information --Spring 2015 TEG Round & Amount Previously Post-Event Subcommittee Type Event Name Organization Event Date Requested Awarded Report Recommendation Summer Knights XI Baseball Federal Way Knights Jul 17 -19 Regional & Canada I Events Tournament Baseball Club Jul 23-26 $ S,000.00 $ 1,S00.00 12 I 3400 $ 1,500.00 For All That Centerstage May 1-24 $ 4,000.00 $ 3,000.00 Regional I? I 213S $ 3,000.00 Twin Lakes Golf & Contry National & Inter I 33 I Pepsi NW Women's Open Club Jul 13 -lS $ S,000.00 $ 3,000.00 SlO $ 3,000.00 GSL Men's "E" State Championship USSSA Aug 1-2 $ 4,000.00 $ 3,000.00 ? I 64/ 1185 $ 3,000.00 Tour for Artisans Cup Attendees Pacific Bonsai Museum Sept 26 & 28 $ 2,0S6.00 N/A $ 2,056.00 Bonsai Rising Pacific Bonsai Museum Jun 21 $ 1,000.00 N/A $ - ASA Invitational Sudden Impact Girls WA & Canada I lOS I Tournament Fastpitch Jun 13 -14 $ S,000.00 $ 3,S00.00 246S $ 3,500.00 Quilt Show 2015 Crazy Quilters of FW Oct 23-2S $ 3,000.00 $ 2,000.00 ? /?I soo $ 2,000.00 11th Annual Scholarship Car Show FW Lions Club Aug 22 $ l,S00.00 $ 1,000.00 ? /?I 167S+ $ 1,000.00 WA 201S Fall Championship USSSA WA Fastpitch Sep 26 -27 $ 3,500.00 $ 3,S00.00 Regional I ? I 12SO $ 3,000.00 One Dream Basketball Tournament Shooting Stars Jul 11-12 $ 4,720.00 N/A $ 3,000.00 Messiah 201S FW Symphony Nov 13 & 22 $ 3,000.00 $ 2,S00.00 Regional I 2 I 320 $ 2,000.00 Total $ 41,776.00 $ 27,056.00 169 TEG Round & Amount Previously Post-Event Subcommittee Type Event Name Organization Event Date Requested Awarded Report Recommendation Historical Society of Non-Events Visitor's Center Federal Way All-year $ 19,600.00 $ 2,200.00 N/A $ - Total $ 19,600.00 $ - Where I nights I attendees TEG Request Total $ 61,376.00 170 Event Applicants Baseball Tournament I Knights Baseball Club For All That/ Centerstage Pepsi NW Women's Open I Twin Lakes Golf & Contry Club GSL Men"s "E" Championship I USSSA Tour for Artisans Cup I Pacific Bonsai Museum Bonsal Rising I Pacific Bonsal Museum ASA T oumament I Sudden Impact Girls Fastpltch Quilt Show I Crazy Quilters of FW Scholarship Car Show I FW Lions Club Fall Championship I USSSA WA Fastpitch One Dream Basketball Tournament I Shooting Stars Messiah 2015 I FW Symphony ATTACHMENT C Scoring Matrix for Evaluation of TEG Event Applications ~· Profrtfor New or Existing Scope of Event Marketing Plan Advertising/ Promotion Host II E "' ~ ' C. E ~ ~ a. "' .~ ~ ~ ~ Ill z 1 2 1 2 3 3 1 1 1 1 3 1 ... ~ "' n .. u Oi' ~ • => ~ ~ ~ E ~ ~ ~ M i .2 ~~11!. Q. c < Cl .! : F ~ 1.; ~ • a ..! .. ~-3~~~ 5 2 4 4 4 1 4 4 3 3 4 2 N ... II II < Vi ::> f.I) :;:: +' LD 11 -;; = JI U) ~ ~ ': ~ "> = ~ .!:! ,.. ::::: ~ .! !. ~ ~ 1a • ~ ·-!! ~ ii i 0 ~~~-~1E~~~ ~E.5~~~-''2:~ 4 2 5 3 4 1 2 4 3 3 2 2 0 1 1 0 1 1 0 1 0 1 0 1 ~IE II O 0 c .z Q Length of Event N II . ,.. ~ 0 ~ "' II . i;" 0 . ~ ~ 5 5 3 2 2 1 2 3 1 2 2 2 ... II . ,.. ~ 0 => ~ "' II . i;" 0 ~ Location of Event . u . "' II ::!; ~I 'ii' ~ ;; ~ 1 ~ i u:: i5 U'I (! ii: z i;" s:: 2 2 2 2 2 2 2 2 2 2 2 2 Tourism Season "' II ~ TI ~ -.., c. .: • u 1 9. :::: 0 ..., " ;; : ~ ,g "-"' 1 3 1 1 1 1 1 2 1 1 1 3 Projected Spectators "' II ~ ;; ..., >. :11 ;\. < ti~ • II ~ 0 ~ ~ ?i "' . 0 "' "' 5 5 3 5 2 2 5 3 5 5 4 3 Projected Participants 5 1 2 5 1 1 5 2 3 5 5 2 Projected Support I Projected Staff OVemight Room~ "' ... ... N • 11 M II ..,, ...... U e o lt'l ..-N II o lt'l n11~:.;~1111~g~n g~,,...,.:.,.:.8~"?":'~8 '?..:~~~:!..:~~ON 3 4 2 1 1 2 1 4 1 1 1 1 1 5 1 1 1 1 2 4 1 3 1 1 Total Score 35 26 25 29 22 15 28 24 21 29 27 20 171 CITY OF TOURISM ENHANCEMENT GRANT Appllcatlon Checklist Please return this page along with the following grant application and all attachments. ra Original completed application and all attachments (single-sided) [21 Electronic copy of application and all attachments ~ Event or nonevent program budget Ow /A List of other sources of funding, both requested and confirmed ~ Marketing plan llf Non-profit registration (state or federal), if applicable Event or Nonevent Program Name: Summer Knig;hts XI Baseball Tournament Applicant's Name: __ J=o=h""-n =Su=g...,g ______________________ _ Applicant's Title: ----'P=i.,_,re=ct=or"-'o=f~0'-4'pe=ra=t=io...,n=-s ----------Date: 3/1/2015 Organization: ___ F .... e=d=er=al,_W.,_a::.iy;...::Kn=. =ig;o:.h=ts'--'B=as=e=b=al""""I C=l=u""-b ____________ _ Email Address of Contact: _ ___,_,jo ..... hn='-~-em""'""'ie ... sfu .. e .... l.=co""'m=------------------- Office use only Date Received: _______ (hard copy) _______ (electronic copy) ~---~-- 172 TOURISM ENHANCEMENT GRANI Grant Appllcallon GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CJTY DOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FBES, TRAVEL, LODGING, MEALS, UNrPORMS, GIVE A WAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIES, PACILJTY UPGRADES, OR CAPITAL AMPArGNS. Ifa question is not applicab]e to your event or nonevent program, simply write '"N/ A" in the space provided. Mail or drop-off your completed application to the address below. Tbe electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development City of Federal Way 33325 gth Avenue South Federal Way, WA 98003-6325 Applicants will be notified of the date and time their application will be reviewed by the TEG Subcommittee. It is recommended that a representative of your organization be on band at the review to answer questions from the TEG Subcommittee. APPLICANT'S NAME AND POSITION: :..:Jo,.,.b=n:....:S""u::;::gg.:wm.,;D:..:..:irec=to:;:..:...r o::::f,_,0"-'pe=r=at~io=n=s _____________ _ NAME OF ORGANIZATION: Federal Wav Knights BasebaU Club WEBSITE ADDRESS: WWW .foderaJwayknigbts.com APPLICANT'S E-MAIL ADDRESS: ,,_,jo=h=n,..@..,e,.,,m=i=e=sfu,,,......el=.c=o=m,.._ __________________ _ FEDERAL TAX ID: 20-2300826 FEDERAL WAY BUSINESS REGISTRATION: '""N/'"""'A~---- ForProfit: No_K_ Yes Governmental/Public Agency: No _x_ Yes __ Non-Profit: No_ Yes _x_ (include copy of current state or federal non-profit registration) Which Type: 501(c)3 ..A._501(c)6 _ 501(c) other?_ State: STREET ADDRESS: 33648 7th Place SW MAILING ADDRESS: 33648 7th Place SW. Federal Way, WA 98023 DAYTIME TELEPHONE: ( 253 )303-1782 Fax: (253 )529-7141 OFFICIAL EVENT OR NONEVENT PROGRAM NAME: Summer Knights XI Baseball Tournament PROPOSED DATE(s) OF EVENT(MM/DDIYY): 07/17-19/2015 AND 07/23-26/2015 _________ _ Tourism Enhancement Grant Application GRANT AMOUNT REQUESTED $ 5,000.00 Revised August 2014 173 Ts this a new event or nonevent program?_ Yes _lL_ No Has your organization ever applied for a TEG? x_ Yes __ No If yes, when? ---'0._3"""/2~0~13----- Has your organization received a TEG award in the past? _x_ Yes _No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) __ more than 50 miles (Western WA)_ Statewide__ Multi-States (Western US) __ National __ International _L Briefly describe the event or nonevent program: Baseball tournament for ages 8-l6 years old. Over LOO teams bave participated for the last 3 years. Teams from Canada and Hawaii ere conflnned for this year's event. Is there a cultural or educational value to the event or nonevent program? If yes, please explain. TI1e tournament encourages teamwork. dedication to practices. and camaraderie with other players. The tournament also creates friendly competition with other teams. FINANCIAL INFORMATION Attach a budget for the event or nonevent program listing revenue and expenses. In addition to revenue provided by the organization or the event (ticket sales, etc.), include a list of other sources of revenue support requested and confirmed (sponsorship, grants, etc.). Ts this support in-lieu or financial? If financial, include the amount. Do you expect to make a profit? Yes No If yes, how much? $58,0QQ.OO MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook, Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. EVENT INFORMATION Length of the event: One Day_ Two Days _ Three Days_ Four Days_ Five or More Days _A_ Location of Event: Federal Way __A_ South King/North Pierce County __ Other?------- Tourism Season: Peak (Jun-Sep) --"X-"-_ Shoulder (Oct, Jan-Mar) __ Off (Nov-Dec, Apr-May) __ Proposed venue(s): Federal Way National Little League fields. various school field and city fields Have you confirmed the availability of the proposed dates at the primary venue? _x_ Yes No Will you have a need for secondary or practice venues? Yes _x. No Proposed schedule of the event for each day: Date Time Date Time July 17, 2015 3:00pm-9:00pm July 18-I 9. 2015 8:00am-9:00pm July 23-24. 2015 3:00pm-9:00pm July 25-26. 2015 8:00am-9:00pm Tourism Enhancement Grant Application Revised August 2014 174 ECONOMIC IMPACT OF EVENT Breakdown of projected attendance over the course of the event: Date: 7/17 Date:7/18-19 Date: 7123-24 Date: 7 /lS-26 Total Attendance Attendance Attendance Attendance Attendance Spectaton 1404 1404 2232 2232 3636 Participants 468 468 744 744 1212 Support Staff 60 60 90 90 150 TOTAL 1932 1932 3066 3066 4998 Provide an estimate of where projected attendees will travel from and their projected room nights (total number of rooms for their entire stay) during the event. Attendees Local Regional Statewide Multi-States National International (less Chan SO miles) (WtStern WA grcacer (Western US) than SO miles) Spectators 24 48 96 Room nights Room nights Room nights Room nights Room nights Room nights Participants Room nights Room nights Room nights Room nights Room nights Room nights Support Staff Room nights Room nights Room nights Room nights Room nights Room nights Total Projected Attendees __ _...4.848 ........ --..._ Total Projected Room Nights _....1 ..... 68"'---- Will you be listing any "Official Lodging" for this event? _ Yes _x_ No If yes, provide name, address, contact person, and phone number. Provide all hotels/motels that you will include in an your publicity for the event: Extended Stay America, Comfort lnn. Hampton Inn. Courtyard by Marriott Best Western Plus. Econo Lodge. Clarion . Qualily Inn and Suites. Holiday Inn Express, Days Inn, Red Lion Inn List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Projected Attendees Hotel/Motel Number of Blocked Rooms Spectators Tourism Enhancement Grant Application Revised August 2014 175 Projected Attendees Hotel/Motel Number of Blocked Rooms Participants Support Staff THIS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. Do you expect it will draw tourists from (and how many from each area): Less Than SO Miles __ Greater Than SO Miles (Western WA)_ Statewide__ Multi-States (Western US) __ National __ International Do you expect tourists will stay for: Half-Day __ One Day __ Two Days _Three Days or More __ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) __ Entertainment __ Restaurants __ Shopping __ Lodging __ Tourist season: Peak (Jun-Sep) Shoulder (Oct, Jan-Mar) Off (Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes __ No __ If yes, approximately how many? __ _ The u11dersig11ed certffies that the information provided above is true and accurate and a"Y projections are bC1sed on history of similar events and activities thaJ are available to the indwtry and adjusted to local conditions. Applicant's Signature: ~ -- Applicant's Printed Name: =Jo,..h .... n...,S=u,..g .. g.._ _______________________ _ Applicant's Title: Director of Operations Date: 3/11201 S Tourism Enhancement Grant Application Revised August 2014 176 '\ 2018 lludgM •I· ~ 2013 2012 ~ Toum1m..W 1x....,... Toumament Insurance (about S4 pet player) C~ed b;W/\ G::>m.._~in 2•)10, Z011 2012 Admlnstratlve Expenses 375 (375) 376 312 736 48~ (advertlalng,ennouncer pael<ett, 8'1clio, llJJe booka, leam notebool<s, sign-. deconllion•, tramc cop, cc fees, leminallng, c:opiff) Field Costs 300 (300) 268 196 763 1150 Flekl matffiala, concnte, rece!v818, spr1ntder - (concrete, rflC81vers, spr1rlder head•, c:hal<, pMlt, toola). P"""1818<1 new C/181ke1'9 thla y-. new r-. keye and tocks, ale. Soood Syolttm• • supplies/micro phonee I etc. 100 (100) 44 665 682 Cost of Tee-Shirts (most lllllrll dOnated ·2nd run cell only) 1,000 (1,000) 212 263 Filkl Rental -CompleX and City C091s 2,700 (2,700) 2,700 2,200 2,700 1,500 Team Awards 1,500 (1,500) 1.~2 1,203 1,471 1.205 20 trophies I 800 Medal l'lates Individual Medel Awards C~ hy WA Gan\8'-,n 2010. :tOi 1, :!01:?, 201.S :W1tl, ;:amume 2015) Porta Pollies 300 (300) 300 155 260 295 Krigllts Night • Tueadey OIMer I Celebnlllon 300 (300) 273 329 4~g ~1. 1,500 (1,500) 570 600 1,967 2.699 (no Inventory going Into 2015 • 50 dazen) Concesalona • coat of "*" -(42'6) 6,510 (6,510) 5,781 13,006 7.341 5,171 !COS 420<) iCOS41~) ICOS41%J (00341 ... i (COS.;&":<:! Umpku Gamoo C<IOIGm SB ~1$35 665 SB $351$35 BU 1111<1 Knlghls I fft hired 20/20 5 20 100 (100) 260 500 BU wk2 Knlghls I few hired 20/20 5 20 100 (100) 9U wk1 Knights I few hired 20/20 5 20 100 (100) 00 620 800 BU wk2 Knights I tow hired 20/20 5 20 100 (100) 10U 1111<1 KnlllhlS I raw hired 20/20 5 20 100 (100) 10U wk2 Knlghl&I S<lllWI hlnld 20/20 'II 20 160 (160) 100 2.050 840 11U 1111<1 ~Umpire Group S35/S35 24 70 1,680 (1,660) 1.eso 2,030 1,330 2,030 12U wk2 Sweeney Umpire Group $3M35 29 70 2,030 (2,030) 2,030 2,030 1 960 1,660 13U wta Sweeney Umpile Group S35IS35 24 70 1,680 (1,880) 1,190 1,540 1,330 1,330 14U wk1 WWU Umpire Group $CO/So40 14 80 1,120 (1,120) 630 1,920 720 1.120 15U wk2 wwu Umplre Group $461$45 19 90 1,710 (1,710) 1,350 1,960 1,710 1.260 18U wk2 WWU Umpire Group S50/S50 19 100 1,900 (1,900) 1,350 1 710 2 970 18U wk1 WWU Umpil9 Group $551$55 19 110 2,090 (2,090) 2,630 1.870 2,210 Umpire oonauons (200) 200 (210) (90) (390) Cancelled Games (610) 25 719 450 Umpire BOOlcing rae WWU 500 (500) 500 500 500 500 Umpire Booking rae Roa SIWl8ney 10 77 770 11101 880 ____!2L 816 --1§jL Sublolal UmpileS 13,940 (13,940) 11,510 12.725 16.512 13,510 Total !!;s:z& 13 ,•3i1 ::::a:: 23,989 32141& 281143 NII Income .. , .. ,. j5e • .f161 ~ ~ 46,036 3',522 PROJECTED PAYOIJT B~ Actual 10u Baseblll 1 0.05263 3,077.63 11uBeseball 3 0.15789 9,232.89 13u Baseball 4 0.21053 t2,310.53 14u Baseball 4 0 210S3 12,310.53 15uB-.ii 4 021053 12,310.53 12u FaslpttCl1 3 015789 9,232.89 19 58,475.00 177 Federal Way Knlghta Bueblll Club TOURNAMENTBUDGIT 201S·8KXI 2015 2015 tnc:ome paying 8udaat Actual +I· ~ _illL 2012 ____ill!_ TEAM ENTRY FIH 1eam1 price Assuming Max Regillratlon 0 0 0 0 2,060 au BB Wffk1 16 445 7,120 (7,1201 2,670 4,146 5,270 5.100 eu BB W-2 12 445 5,340 (1,340) 4,005 9U BB Week1 12 44S 5,340 (1,340) 3,115 4.005 6.505 4675 9U BB Woek2 a 445 3,580 (3,HOI 3,115 10U BB W-1 10 475 4,750 (4,7IO) 10U BB W-2 17 475 8,075 (1,071) 7,125 5.700 6.950 4,950 11U BB Weelc1 10 575 5,750 (f,780) 5,175 6,325 4,600 5,995 12U BB Wffk2 11 675 6,326 (1,S21) 6,900 6,325 5,175 4,905 13U BB Wffk2 9 635 5,715 (1,711) 4.445 5.080 4,450 4 375 14U BB W.-1 5 635 3,176 (3,171) 1,905 5,715 3,040 3.125 15U BB Week2 1 875 4,725 (4,721) 3,375 2,540 4,700 J,870 16U BB Woek2 1 675 4,725 (4,721) 3,375 2.165 3.375 9030 18U BB Wffk1 1 675 4,725 (4,721) 5,400 4,075 5.400 lCX Cancellng team donations 275 (%71) 275 495 860 720 Mu/!Jple E.ntJy Dl9counls (800) IOO (575) 7 f'ree teams entltea 131 0 Subtotal • Team Entry FRS 60.dbb (89,000j ---mag-~ 52.375 4rn5 -. TEE SHIRT SALES· GROSS 2,000 (2,000) 1,&45 2.304 FWGrant 1.500 Silent Auction M*' R-Item (Malln6IS vs JOOO<) 500 (500) 688 7.070 7,070 3.400 2014 -50/50, Parking, Mini Goll Conoesalona Total SBIM Aaaumea 8boul Iha same number ol ga<MI al each site Complex· week 1 2,800 (2.800) 2,763 2,605 3802 4,1543 Complex·-2 3,300 (a,300) 3,310 4.226 5373 SllQllde • -1 1,600 (1,600) 1,551 1,1545 1,226 2,072 SaglMllie --2 1,200 (1,200) 1,130 1,418 1,930 SAC--1 1.000 (1,000) 999 245 1,082 2,852 SAC·-2 2,000 (2,000) 2,050 1,739 2.217 Steel Lake ·week 1 700 (700) 1160 '· 101 606 1,717 Steel Lake· -2 • 900 (900) 884 1,530 1,580 EnterprlMILakota • both 1,200 (1,200) 1,256 46 210 626 Complex -credt1 cerd Nlell 400 (~00) 401 306 AcfditfOnal lllea / mllC8H. 42!! !400! ~ ____;!l. __ s_10_ Subtotal • Grnu Conceselon1 tMOO (15,500) 15,280 14,904 18,006 12,520 Toal Inc-i11ooo 19710001 euii 72,368 771461 u21uss 178 Summer Knights XI Baseball Tournament Marketing Plan Summer Knights is marketed through www.active.com. Active.com Is a national website and a leading source for listing national and local sporting tournaments and events. Summer Knights is also marketed through www.infosports.com which is also a nationwide website for listing tournaments and sporting events. Summer Knights will also be listed on Facebook this year. Summer Knights Tournament is part of the 2015 Subway Washington Games. The SUBWAY• Washington Games is a sports festival that takes place at venues across Washington. Subway Washington Games has a printed catalog/brochure that is mailed out to organizations and individuals. They also have a website: www.washingtongames.org Federal Way Knights consists of 6 baseball teams; lOU, llU, 13U, 14U, 15U and 16U. Federal Way Knights also has a 12U fast pitch softball team. When our teams do tournaments, managers hand out the attached flyer to opponents. During season league play, the teams also hand out the flyers to opponents. Through the websites and flyers we have registered over 100 teams very year, for the last 4 years for our Summer Knights Baseball Tournament. Incentives/Awards: Every player that participates receives a free t-shirt and medal. The top two teams in each division receive a trophy. Receiving a free t-shirt and medal are very popular with the players. Website: Federal Way Knights has their own website, www.federalwayknights.com and the tournament is promoted on the website. 179 INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: AUG 1 9 200S FEDERAL WAY KNIGHTS BASEBALL CLUB C/O RION RAMIREZ 34526 lOTH AVENUE SW FEDERAL WAY, WA 98023 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 20-2300826 DLN: 605221000 Contact Person: DAVID V SCIAN ID# 31369 contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170 (bl {1) (A) {vi) Form 990 Required: Yes ~ffective Ddte of Exemption: January 21, 2005 Contribution Deductibility: Yes Advance Ruling Ending Date: December 31, 2009 We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section SOl(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501{c) (3) of the Code are further classified as either public charities or private foundations. During your advance ruling p riod, you will be treated as a pu.blic charity. Your advance ruling period begins with the effective date of your exemption and ends with advance ruling ending dace shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support Schedule for Advance Ruling Period. Yon will have 90 days after the end of your advance ruling period to return the completed form. tie will then notify you, in writing, about your public charity status. Please see enclosed Information for Exempt Organizations Under Section 50l(c) (3) for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DO/CG) 180 SUMMER KNIGHTS XI BASEBALL TOURNAMENT July 17-19: SU, 9U, lOU, llU, 14U, 18U July 23-26: SU, 9U, lOU, 12U, 13U, lSU, 16U • Over 100 teams! Great tournament, great competition • Trophies and medals for top 2 finishers in all divisions • Concessions at all venues! • "Knight of Competition" -Road Runner and Golden Arm for au I 9U and 1 OU players Contact: John Sugg at suggerbaseball@live.com Questions: (253) 303-1782 www.federalwayknights.com 181 SUMMER KNIGHTS XI BASEBALL TOURNAMENT July 17-19: SU, 9U, lOU, 11U, 14U, lSU July 23-26: SU, 9U, lOU, lZU, 13U, 15U, 16U • Over 100 tearnsl Great tournament, great competition • Trophies and medals for top 2 finishers in all divisions • Concesaions at aH venues! • "Knight of Competition" -Road Runner and Golden Ann for SU, 9U and 10U players Contact John Sugg at syggerbaS&baU@!ive com Questions: {253) 303-1782 www.federalwayknlghts.com SUMMER KNIGHTS XI BASEBALL TOURNAMENT July 17-19: 8U, 9U, lOU, llU, 14U, lSU July 23-26: SU, 9U, !OU, 12U, 13U, lSU, 16U •Over 100 teams! Great tournament. great competition • Trophies and medale for top 2 finishers In all divisions • Concessions at all venues! •"Knight of Competition" -Road Runner and Golden Ann for SU, 9U and 10U players Contact: John Sugg at suggertlaseball@live com Questions: (253) 303-1782 www.federalwayknlghts.com SUMMER KNIGHTS XI BASEBALL TOURNAMENT July 17-19: SU, 9U, lOU, 11U, 14U, 18U July 23-26: SU, 9U, lOU, 12U, 13U, lSU, 16U •Over 100 temnal Great IDumament, great competition •Trophies and medals for top 2 finishers In all divisions • Concessions at all venues! •"Knight of Competition" -Road Runner and Golden Arm for BU, 9U and 10U players Contact: John Sugg at suggert>aseball@liw oom Questions: (253) 303-1782 www.federalwayknlghts.com SUMMER KNIGHTS XI BASEBALL TOURNAMENT July 17-19: 8U, 9U, lOU, 11U, 14U, lSU July 23-26: SU, 9U, lOU, 12U, 13U, lSU, 16U • OVer 100 teams! Great tournament, great competition • Trophies and medals for top 2 finishers in all divisions • cOncesaions at all venues! • "Knight of Competition" -Road Runner and Golden Arm for 8U, 9U and 10U players Contact: John Sugg at suggerbaseball@liye com Questions: (253) 303-1782 www.federalwayknights.com 182 TOURISM ENHANCEMENT GRANT Applladlon Clleddl8t Please return this page along with the following grant application and all attachments. 0 Original completed application and all attachments (single-sided) 0 Electronic copy of application and all attachments 0 Event or nonevent program budget 0 List of other sources of funding, both requested and confirmed 0 Marketing plan 0 Non-profit registration (state or federal), if applicable Event or Nonevent Program Name:-"F"'""'O"""R"""'A""""L""'L.._T"""'HA"-"'-' ....... T _______________ _ Applicant's Name: _ _.....,A=la=n""'B:..:..rv,_,c=e _______________ _ Applicant's Title: --'M~ana=g'""in.,g"'"'A"""rt=is=ti=-c =D""'"ir=ec=to=r _______ Date: 3/ t 21 t5 Organization: ----=C=en,..t~er...,,st...,ag:..:e'-'T,,...h=ea=t=re'-------------------- Email Address of Contact: ----=a"""rt1=· st=ic=d=ir=ec=to=r,,,..@=c-=en=te=r=st=ag.,..e=th=e=atr=.e,_,_,.c=o=m'--________ _ Office use only Date Received: -------(hard copy) -------(electronic copy) 183 TOURISM ENHANCEMENT GRANT Grant Appllcatlon GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CITY DOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, MEALS, UNIFORMS, GIVE A WAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIES, FACILITY UPGRADES, OR CAPITAL CAMPAIGNS. If a question is not applicable to your event or nonevent program, simply write ''NIA" in the space provided. Mail or drop-off your completed application to the address below. The electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development City of Federal Way 33325 81h A venue South Federal Way, WA 98003-6325 Applicants will be notified of the date and time their application will be reviewed by the TEG Subcommittee. It is recommended that a representative of your organization be on hand at the review to answer questions from the TEG Subcommittee. APPLICANT'S NAME AND POSITION: Alan Bryce, Managing Artistic Director ____________ _ NAME OF ORGANIZATION: Centerstage Theatre Arts Conservatory Inc .. ______________ _ WEBSITE ADDRESS: www.centerstagetheatre.com _____________________ _ APPLICANT'S E-MAIL ADDRESS: artisticdirector@centerstagetheatre.com _____________ _ FEDERAL TAX ID: 91-1116700 FEDERAL WAY BUSINESS REGISTRATION: 98-105339 __ For Profit: No Yes Governmental/Public Agency: No_ Yes __ Non-Profit: No __ Yes _x _(include copy of current state or federal non-profit registration) Which Type: 501(c)3 _x_ 501(c)6 _ 501(c) other?_ State: STREET ADDRESS: 3200 SW Dash Point Road, Federal Way WA 98023 ___________ _ MAILING ADDRESS: 16008 SW Dash Point Road #271, Federal Way WA 98023 _______ _ DAYTIME TELEPHONE: (253) 661 1444 Fax: ( ) None OFFICIAL EVENT OR NONEVENT PROGRAM NAME:~F_O~R~A=L=L~T~H~A~T~------------- PROPOSED DATE(S) OF EVENT (MM/DDNY): May l st -24th ------------------- GRANT AMOUNT REQUESTED $4,000 Tourism Enhancement Grant Application Revised August 2014 184 Is this a new event or nonevent program? _x_ Yes No Has your organization ever applied for a TEG? _ x _Yes __ No If yes, when? _______ _ Has your organization received a TEG award in the past? _ x _Yes No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) __ more than 50 miles (Western WA) _x_ Statewide__ Multi-States (Western US) __ National __ International_ Briefly describe the event or nonevent program: FOR ALL THAT is a new musical drama set during the First World War Is there a cultural or educational value to the event or nonevent program? If yes, please explain. Centerstage has received a grant of$2,000 from Horizons Foundation to enable High School Students Attend this event because the historical and philosophical issues it raises. FINANCIAL INFORMATION Attach a budget for the event or nonevent program listing revenue and expenses. In addition to revenue provided by the organization or the event (ticket sales, etc.), include a list of other sources of revenue support requested and confirmed (sponsorship, grants, etc.). Is this support in-lieu or financial? If financial, include the amount. Do you expect to make a profit? _Yes _x_ No If yes, how much? Our goal is always to break even __ MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook, Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. Please find a marketing budget attached. Please note that these line items "Targeted email purchase and delivery" and "Face book targeted ad campaign" are still being devised at the time of writing with Newfangled Commerce Inc., who handle our regular social media profile. With the Tourism Enhancement Grant in mind, we are preparing a targeted promotion, through Facebook and other avenues. This promotion will specifically target Scottish and Caledonian clubs, societies and individuals in Western Washington. (For All That is a World War One story about a Scottish regiment -and features many classic Scottish songs) This will be fully developed within the next few days, and we shall be able to give a clear explanation of our strategy at the verbal presentation. EVENT INFORMATION Length of the event: One Day_ Two Days _ Three Days_ Four Days_ Five or More Days _x_ Location of Event: Federal Way _x_ South King/North Pierce County __ Other? ______ _ Tourism Season: Peak (Jun-Sep) Shoulder (Oct, Jan-Mar) Off (Nov-Dec, Apr-May) _x_ Proposed venue(s): Knutzen Family Theatre _____________________ _ Have you confirmed the availability of the proposed dates at the primary venue? _x_ Yes No Will you have a need for secondary or practice venues? Yes _x_ No Proposed schedule of the event for each day: Tourism Enhancement Grant Application Revised August 2014 185 Date Time Date Time 14 performances. Fridays al 8:00pm; Saturdays at 2;00pm and 8:00pm (no Saturday matinees for the first two weeks); Sundays at 2:00pm ECONOMIC IMPACT OF EVENT Breakdown of projected attendance over the course of the event: Date: Date: Date: Date: Total Attendance Attendance Attendance Attendance Attendance Spectators 1,750 Participants 25 Support Staff 100 TOTAL 1,875 Provide an estimate of where projected attendees will travel from and their projected room nights (total number of rooms for their entire stay) during the event. Not applicable. Theatregoers rarely spend overnights unless to a "destination" theatre such as the Oregon Shakespeare festival in Ashland. However, as we have pointed out before, 70% of Centerstage audiences now come from outside the city limits of Federal Way. Local Regional Multi-States Attendees (less than 50 miles) (Western WA greater Statewide (Western US) National International than 50 miles) Spectators Room nights Room nights Room nights Room nights Room nights Room nights Participants Room nights Room nights Room nights Room nights Room nights Room nights Support Staff Room nights Room nights Room nights Room nights Room nights Room nights Total Projected Attendees ___ _ Total Projected Room Nights ___ _ Will you be listing any "Official Lodging" for this event? _Yes _x_ No If yes, provide name, address, contact person, and phone number. n/a Provide all hotels/motels that you will include in all your publicity for the event: n/a Tourism Enhancement Grant Application Revised August 2014 186 List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Projected Attendees Hotel/Motel Number of Blocked Rooms Spectators Participants Support Staff THIS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. Do you expect it will draw tourists from (and how many from each area): Less Than 50 Miles _x_ Greater Than 50 Miles (Western WA)_ Statewide __ Multi-States (Western US) __ National __ International __ The great majority of Centerstage audiences come from the Puget Sound Region. Nonetheless, we always see a scattered few from the Olympic Pensinsula, Eastern Washington and Oregon. Do you expect tourists will stay for: Half-Day __ One Day __ Two Days _Three Days or More __ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) __ Entertainment __ Restaurants_ Shopping __ Lodging __ Tourist season: Peak (Jun-Sep) Shoulder (Oct, Jan-Mar) __ Off (Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes __ No __ If yes, approximately how many? __ _ The undersigned certifies that the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature:-------------------------------- Applicant's Printed Name: Alan Bryce ________________________ _ Applicant's Title: Managing Artistic Director _______ _ Date: 3/23/2015 ______ _ Tourism Enhancement Grant Application Revised August 2014 187 FOR ALL THAT: Budget Centerstage Theatre Expenditure Actors Director Director Aecom Director's Travel Designer Mus Dir Composer Composer travel/ace Choreographer Costume Designer Stage Manager Arranger Musicians Lighting Designer Sound Design Hospitality Set SFX Costumes Props Royalty Poster Post ca rd/flyer FW Distribution Postage Street Signs Newspapers Program TEG and eblast ads 9600 3000 100 1200 950 1350 2000 1500 850 1000 600 750 4160 400 500 200 5000 500 2500 2000 0 200 900 200 700 300 850 600 4000 45910 Tourism Enhancement Grant Spring 2015 Income Box Office l l Individual Donations (Give Big) Foundations I Accumulated project savings Contract for ervices (City of FW) TEG l Concessions Expenditure Income Balance l l 19,500 9,500 4,000 6,400 1,900 4000 750 46050 -45910 46,050 140 188 Centerstage Theatre Marketing Budget for FOR ALL THAT Federal Way Tourism Enhancement Grant, Spring 2015 Postcards, Direct Mail printing Additional Targeted mail addresses Postcard postage Posters Lawn Signs Distribution posters, lawn signs Art Tix, Tacoma News Tribune Sound Publishing {Fed Way Mirror print/online) Seattle Weekly Newfangled Commerce (Social media) Targeted email purchase and delivery Facebook targeted ad campaign Centerstage has developed a standard marketing format for each production. In addition to the paid items outlined above, we have other initiatives -unpaid or deductible from sales. 1. Press release (one) 2. Release of production photographs to press 800 200 1000 250 350 200 400 1000 500 275 3,000 1,000 8975 3. In house promotion (Mention in curtain speech at previous production) 4. Websites. We have different arrangements with "Entertainment" websites, such as Groupon, Living Social and Goldstar, who sell Centerstage tickets and take a cut of the cost. This "cut" we consider part of our marketing budget, but since we don't know how many sales we shall make from each site, it is impossible to accuratly project what those costs will be. Generally, we have found that depending upon the type of show we are selling, that we will make between 10% and 25% of our sales through these sites. 189 S""..&'I IRS·· Oepartmont of the Treasury f//IJU/I hlternal Revenue Service ~~ ~ 046390 CINCINNATI OH 45999-0038 ·:1 ,·: •' CENTERSTAGE THEATRE ARTS CONSERVATORY INC 16008 SW DASH POINT RD 271 FEDERAL WAY WA 98023 In reply refer to: 0248367579 May 07, 2014 LTR 416BC 0 91-1116700 000000 00 00038896 BODC: TE Employer Identification Number: 91-1116700 Person to Contact: Mr. Gerding Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer: This is i n response to your Apr. 28, 2014, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501CclC3l of the Internal Revenue Code in a determination letter issued in June 1981. Our recor_ds also indi.cate that you are not a private foundation within the meaning of section 509Ca> of the Code because you .are described in section 509Ca)C2). Donors may deduct contributions to you as provided in· section 170 of the Code. Bequests, l~gacies, devises, transfers, or gifts to you or for yotir use are dedubtible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Please refer to our website www.irs.gov/eo for information regarding filing requirements. Specifically, section 6033Cj) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033Cjl of the Code on our website beginning in early 2011. 190 CENTIRSTA8& THEATRE ARTS CGNSIRVATORY INC 1'001 SW DASH ~OINT RD 271 FIDIRAL WAY WA 91023 0241167179 May o7, ·2014 L TR -.1'tac a 91-1116700 000000 OD 00031197 RECEIVED BY COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT MAR 25 l015 I .• If yeu hav• any qu•stians, Pl•••• call us at th• t•l•~h•n• nu•b•r shown in th• h•1din11 of this l•tter. ,J,, .. .,_ "'"' 1'114i/ Susan H. O'N•ill, D••art•en.t Mgr. ~~~~~~~~~~~~~~~~~~~A~c~c~o~u~ntsrta nagement Operations 191 ( TOURISM ENHANCEMENT GRANT Application Checklist Please return this page along with the following grant application and all attachments. xoxoriginal completed application and all attachments (single-sided) -------~•[]'-'"_~E=l~ec=tt~o~n=i~c..=..cQJlY-~-9¥}olil.!Ol.W<.LY.l.IJdold!Y...i<U.l..J~u.<lil.l.lllll..ll.lil'-----------~ Event or nonevent program budget D D D D List of other sources of funding, both requested and confirmed Marketing plan . . Non-profit registration (state or federal), if applicable Event or Nonevent Program Name:-=-P=ep=s"-'i N'-'-'o=rt=hw""'"'e=st,,_W.,,_=om=e=n'"""''s""""O'"""p=en::.....-___________ _ Applicant's Name: Steve Turcotte Applicant's Title: Tournament Coordinator Date: March 16. 2015 Organiution: Twin Lakes Golf and Country Club Email Address of Contact: _ ___,.s=dt=ur=co=tt=e@'='co=m=c=as=t.n=e=-t ---------------- Office use only Date Received: -~3 ..... ·_,,;2, ...... 7_· ...... /=-0 __ (hard copy) _______ (electronic copy) 192 TOURISM ENHANCEMENT GRANT Grant Application GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CITY DOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, MEALS, UNIFORMS, GIVE AWAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIES, FACILITY UPGRADES, OR CAPITAL CAMPAIGNS. If a question is not applicable to your event or nonevent program, simply write "N/A" in the space provided. Mail or drop-off your completed application to the address below. The electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development City ofFedera 33325 glh Avenue South Federal Way, WA 98003-6325 Applicants will be notified of the date and time their application will be reviewed by the TEG Subcommittee. It Is recomm~n~ed that a representative of your organization be on hand at the review to answer questions from the TEG Subcommittee. APPLICANT'S NAME AND POSITION: Steve Turcotte -Tournament Coordinator NAME OF ORGANIZATION: Twin Lakes Golf and Country Club WEBSITE ADDRESS: www.twinlakesgolf.net APPLICANT'S E-MAIL ADDRESS: sdturcotte@comcast.net FEDERAL TAXID: 91-0817896FEDERAL WAYBUSINESSREGISTRATION: ____________ _ For Profit: No_ Yes_ Governmental/Public Agency: No _Yes __ Non-Profit: No_ Yes ...x___ (include copy of current state or federal non-profit registration) Which Type: 501(c)3 _X_ 501(c)6_ 50l(c) other?_ State: STREET ADDRESS: 3583 SW 320lh St. Federal Way WA 98023 MAILING ADDRESS: Same as above -------------------------------- DAYTIME TELEPHONE: (206) 240-9029 Fax: ( 253) 344-1121 OFFICIAL EVENT OR NONEVENT PROGRAM NAME: Pepsi Northwest Women's Open PROPOSED DATE(S) OF EVENT (MM/DDNY): July 13-15, 2015 ________________ _ GRANT AMOUNT REQUESTED: $5,000 193 Is this a new event or nonevent program? _X _ Yes No Has your organization ever applied for a TEG? _X_ Yes No If yes, when? 2013-2014 Has your organization received a TEG award in the past? _X_ Yes No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) _X_ more than 50 miles (Western WA) _X_ Statewide _X_ Multi-States (Western US) _X_ National _X_ International _X_ Briefly describe the event or nonevent program: Large-scale women's golf tournament for amateurs and professionals from around the world. Is there a cultural or educational value to the event or nonevent program? If yes, please explain. There is a junior golf clinic for all junior golfers in the area and a charity we work with called Women For Women International FINANCIAL INFORMATION Attaclnrbadget for !be event or nonevent program hstmg revenue and expenses. tn addition to reventle provided by the organization or the event (ticket sales, etc.), include a list of other sources of revenue support requested and confirmed (sponsorship, grants, etc.). Is this support in-lieu or financial? If financial, include the amount. Doyouexpecttomakeaprofit? _Yes _X_No Ifyes,howmuch? ___ _ MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook,-Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. EVENTINFO~TION Length of the event: One Day_ Two Days _ Three Days _x_ Four Days_ Five or More Days __ Location of Event: Federal Way _X_ South King/North Pierce County __ Other? ______ _ Tourism Season: Peak (Jun-Sep) __ X _ Shoulder (Oct, Jan-Mar) Off (Nov-Dec, Apr-May) __ Proposed venue(s): Twin Lakes Golf and Country Club Have you confirmed the availability of the proposed dates at the primary venue? __x_ Yes No Will you have a need for secondary or practice venues? Yes _x_ No Proposed schedule of the event for each day: Date Time Date Time July 13. 2015 All Day July 14. 2015 All Day July 15. 2015 All Day D,:o.u1c.•,:a.r1 /\11nneot ")f\1..t 194 ECONOMIC IMPACT OF EVENT Breakdown o( projected attendance over the ~ourse of the event: Date: July 13 Date: July 14 Date: July 15 Date: Total Attendance Attendance Attendance Attendance Attendance Spectators 100 200 200 500 Participants 100 75 75 250 Support Staff 10 20 20 50 TOTAL 210 295 295 800 Provide an estimate of where projected attendees will travel from and their projected room nights (total number of rooms for their entire stay) during the event. Local Regional Statewide Multi-States National International Attendees 'less than SO miles). (Weatera WA greater -(W.esteml.I"' --marn;Uliilresr- Spectators 10 lQ 5 Room nights Room nights Room nights Room nights Room nights Room nights Participants 10 10 5 Room nights Room nights Room nights Room nights Room nights Room nights Support Staff Room nights Room nights Room nights Room nights Room nights Room nights Total Projected Attendees __ 800 Total Projected Room Nights _40 __ Will you be listing any "Official Lodging" for this event? _x_ Yes -No If yes, provide name, address, contact person, and phone number. Clarion Hotel 31611 20th Ave S Federal Way Kala Jones 253-941-6000 Provide all hotels/motels that you will include in all your publicity for the event: Clarion Hotel Courtyard by Marriott List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Projected Attendees Hotel/Motel Number of Blocked Rooms Spectators Clarion Hotel 20 ! 195 Projected Attendees Hotel/Motel Number of Blocked Rooms Participants Clarion Hotel 20 Support Staff THIS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. The Pe(?si Northwest Women's Open has brought golf to a new level at Twin Lakes, bringing in some of the top profession§.I and women players from the coWltry -and internationally. This is our third year and we are growing evecy year with more players and increased attention because of the additional players coming to the event. The tournament is a-three-day ·deat with a: one-day Pro-Am and two days of tournament play. Golf is a bl g deal around the world and because of our exposure we are getting more players nationally and internationally to come and play in the tournament. The players and their families will be in the area for at least three days leading to hotel rooms, food and other entertainment value In the area Do you expect it will draw tourists from (and how many from each area): Less Than SO Miles _X_ Greater Than 50 Miles (Western WA) _X_ Statewide _X_ Multi-States (Western US) _X_ National _x_ International _X_ Do you expect tourists will stay for: Half-Day __ One Day __ Two Days _Three Days or More _X_ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) _X_ Entertainment_X_ Restaurants _X_ Shopping _X_ Lodging_ x_ Tourist season: Peak (Jun-Sep) _X_ Shoulder (Oct, Jan-Mar) __ Off (Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes _ X _ No__ If yes, approximately how many? _ 20 __ The undersigned certifies that the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. 196 Applicant's Signature: __ :4-fA.-+-~zc_--~-----· .... ·,...--:>o,~------------ Applicant's Printed Name: Steve Turcotte. _______________________ _ Applicant's Title: Tournament Coordinator _________ _ Date: March 16, 2015 _____ _ 11,..";~p,1 A1u'111c:it 'l01A 197 NOTHWEST WOMEN'S OPEN Revenue Sources ITEM AMOUNT Pepsi ~2,500 Pro-Am Entries $8,000 Professional Entries $8,000 Southern Wine $500 -Svsco $500 Tee Sian Sponsors $400 198 PEPSI NW WOMEN'S OPEN MARKETING PLAN The Pepsi Northwest Women's Open will use a variety of methods to create activity and excitement for the annual tournament at Twin Lakes Golf and Country Club, which will be played July 13-15, 2015: 1 . Local newspaper the Federal Way Mirror will be given story ideas and photo ideas before and after the event. 2. Northwest golf publications such as Inside Golf Newspaper will --------b&-YSed-for-adveftffiiRg-am:J-ster-ies-aefer-e---aAa--after:-tt:1e---event~. ---------1 3. Flyers and posters will be developed which will be distributed at local golf courses to promote the event and the kids clinic at the Pepsi Northwest Women's Open. 4. City of Federal Way logo will be used in all marketing plans we do to promote the event. 5. Information about the event will be sent via an email list to all members of Twin Lakes Golf and Country Club to ask for volunteer assistance and to attend the event. 6. KIRO radio 71 O ESPN will be used to carry information on the tournament on their weekly golf show with Jim Moore. 7. The event will also be marketed with the assistance of the Pacific Northwest Golf Association and the Pacific NW PGA Section to attract even more professionals and amateurs. 8. Web sites from Twin Lakes and the event itself will be used to Promote the event. 9. The event will also set up a Facebook page to generate interest. 199 990 Return of Organization Exempt From Income Tax OMB No. 1545-0047 Form 2012 Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except black lung Depanment of the Treasury benefit trust or private foundation) -::~. Internal Revenue Service ~ The organization may have to use a copy of this return to satisfy state reporting requirements. A. For the 2012 calendar vear or tax vear bealnnlna 10/01/12 and endlnn 09/30/1 3 8 Check if applicable: C Name of organization D Employer ld•nllffcatlon number 0 Address change Twin Lakes Golf and Countrv Club 0 Name change Doing Busln88• As 91 -0817896 D lnlttalretum Number and street (or P.O. box If mall ls not delivered to Blra!ll nddf'l•s) Room/suite E Telephone number 16300 Christensen Rd Sta 320 253-838-0432 0 Terminated City, town or pool office, state, and ZIP cod• 0 Amended return Seattle WA 98188 G Gross rocelols $ 2,521,994 D Application pending F Narno and address of prlnolpal orttcer. H(a> Is this a group return for affiliates? D Yee ~No H(b) Are all aftlllates Included? D Yee 0 No lf"No," attach a lisl (sea instructions) I Tax~xernct status: I I fi011oll3J IX! 601101 ( 7 ) ~llnsert n<>.I I I ~s111.1111 or I I s21 j Website:~ www.twinlakesaolf.net Hlcl Grouo exemotlon numbnr ... K Forni OI omanlZaUon: !XI Coroorillloo I I Trust I I Assoclallon I I Ollmr ... l L Year ollOlll)l!llon: M SI.ale of 11mo1 domlclla: ~~i .aiiitl~t-SummaN 1 Briefly describe the organization's mission or most significant activities: .....•......•....•.......•.....•........•..........•...•.•......•.... .......... fl Frovic:linq recreational facilities · ..................................................................................................................................... .............. .. . .. c "' ················································-······················································· ... ··········· ··································· E Ill Ch~~k 'thi~· b~~ ·i; D . If. t·h~ -~~g~~~~ti~~ di~-~~~ii~~~d .ii~ ·~~~·~ti~~·; ~; d·l~i;o~ed ~f ;,:,~·~ th~~ '25~io· ~f 0lt~. ~~t. ~~~~(;." ... ····························· > 0 2 C> ~ 3 Number of voting members of the governing body (Part VI, line 1 a) .................... 3 9 ···························· Kl 4 Number of independent voting members of the governing body (Part VI, line 1b) .................................. 4 0 :tJ ·:; 5 Total number of individuals employed in calendar year 2012 (Part V, line 2a) ..... 5 92 = ······························· t) 6 Total number of volunteers (estimate if necessary) .................................................................. 6 0 c( 7a Total unrelated business revenue from Part VIII, column (C), line 12 ............................................... 7a 329.580 b Net unrelated business taxable Income from Form 990.. T. line 34 . ·················· ············· .......... 7b -3,858 Prior Year Current Year 41 8 Contributions and grants (Part VIII, line 1 h) ................................ 0 .................... :;i 9 Program service revenue (Part VIII, line 2g) .................................................... 1.478 I 564 1 501 665 c ~ 10 Investment Income (Part VIII, column (A), lines 3, 4, and 7d) .............•.................... 65 25 N. 11 Other revenue (Part VIII, column (A), ilnes 5, 6d, Be, 9c, 10c, and 11e) ........................ 35.615 -28,018 12 Total revenue -add lines B throuah 11 <must eaual Part VIII, column IA\. line 12\ .•.......... 1, 514. 244 1,473,672 13 Grants and similar amounts paid (Part IX, column {A), lines 1-3) 0 ···························· 14 Benefits paid to or for members (Part IX, column (A}, line 4} ................................•.. 0 * 15 Salaries, other compensation, employee benefits (Part IX, column (A), lines 5-10) ............ 821 314 762,403 c 16a Professional fundralslng fees (Part IX, column (A), line 11 e) ................................•.. 0 ! b Total fundralsing expenses (Part IX, column (D), line 25} ~ ............... , ........... q ....... ~@@frf~P<>¥l~~1~%.W ~t~Ks~}rf¥@@wmtmlmi 17 Other expenses (Part IX, column (A), lines 11a-11d, 11f-24e) ..................... 931.805 815,566 ··········· 18 Total expenses. Add lines 13-17 (must equal Part IX, column (A), line 25} ..... , .............. 1. 653 .119 1,577,969 19 Revenue less exoenses. Subtract line 16 from line 12 -138.875 -104.297 ~~ 8"'11nnlng of Current Yeer End ofYe~r !j 20 Total asse,ts (Part X, line 16) ................................................................... , 2.390 .850 2,325,014 21 Total liabilities (Part X, line 26) ..................................... 1. 375. 211 1 ,413,674 ~-g .......................... z.i:_ 22 Net assets or fund balances. Subtract line 21 from line 20 ... .. . .... 1.015 . 639 911,340 t~J.! :ittmm Signature Block Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. Declaration of preparer (other than officer) Is based on all information of which preparer has any knowledge. Sign ~ Signature of officer Here ~ Type or print name and tltle PrlnVType prepare!'• name I Prepare(o signoture Paid Mark Hale CPA Preparer Firm'~ name ~ Schneider & Kobata. PS Use Only 16300 Chr istensen Rd Ste 32 0 Flrrn'• addros• ~ Tukwil.a, WA 98188-3421 May the IRS discuss this return with the preparer shown above? (.see Instructions) ••............. For Paperwork Reduction Act Notice, 1199 the separate Instructions. OM I Date l Dale J Check LJ If I PTIN 02/04/14 selr._ployed P00540621 Flnn'aEIN > 91 -1317251 Phor1eno. 206-835-0200 -·--. ...................................... J I Yes I !No Form 990 (2012) 200 From: "Kala Jones" <kala@clarionfw.com> SubJect: RE: hey there Date: March 25, 2015 2:07:18 PM PDT To: "'Steve Turcotte"' <Sdturcotte@comcast.net> ~ 2 Attachments, 92.2 KB Thank you for thinking of us. We would love to make another block for you. Rates this year are a bit higher but deeply discounted off our regular rate. Looks like last year we had 7 reservations, I have set aside 1 O for this year. Let me know If that is an accurate number. The rate will be at $109 (regular rate is $174). Below is the guests that stayed in the block last year. We just ask that everyone gets their reservation in prior to 6/15/2015. Any rooms not booked by that time will be on a first come first serve basis. ;-. -·~·. ,.~:;~{.·r.~·:' aF"cil~.1<~-0ut~ :· _ja~lI?~:f ~~-o~f , ~-_i2~· -'.\'~~~~~~t:·.~sci~24gg:" Sct:ron1ng, '?Wa1.w N Checked..OU4-.---J<...w•M1-~-U"-'"""""'--""""'~-~.;;>Q..-...la.;~IA+."-----J , • ......:. .. t.•t " -I.__ il ~•\ -· -·r. -;:::::=:-r:';j.tJ. ---:'r ' r .,,-.. =-:----.i' i:i'°• --•I 1 ..... ·,.J.. -'_' --:=.-, , "" :· .'"~lct,,J:_t411ft,' -,, :~. L:·:·;· _;-=_'fl! ·-·. -~ 5 -' -~,-·c.~.ec~qd Quf .:~ r1211it>~~;:?c~?~OH>. ~µ~. ~t,:• H~gq~ \ :3~1&~0,~~-, .e ~ ---,, Jl..-i,:. ,;=-~ ·••r ,..-1-• ;". ':, ~ -1 !, .~ • _ _..:·;.~ .. -•~ 11 ·•'.•t .... .1 __ _ .-.":.!.:_- TSuy:ukl, NM;(i N Cfl~edOUt .7f17l2Ql;c 71231201-4 2f5 NQ$lJ. 3:4-911&536- N_ · ,~,.c~'.~:,:~:-:.~,~;L~t~.ati·~~~<r~t~.;i:;r.,i9.fiQ)l_°'.::J7:~pl4_~ r~~~ _ . .-'.:,r~~ .. -~<#f~:-.,~5,f~IJt(· A few new things for this year is that the hotel is just finishing up a MAJOR renovation that includes all public areas as well as guests rooms. Also, on Monday nights we do complimentary beer, wine and appetizers from 5p- 6p in our onsite bar, Mixer's. I hope this helps! -----Original Message----· From: Steve Turcotte [mailto:sdturcotte@comcast.net] Sent: Wednesday, March 25, 2015 12:22 PM To: Kala Jones Subject: hey there 201 ,~ ( 2015 NORTHWEST WOMEN'S OPEN CONDITIONS OF THE COMPETITION: ELIGIBILITY AND HANDICAP REQUIREMENTS FIELD LIMIT AND ENTRIES The field limit will be 60. Entrants shall apply on a Northwest Women's Open entry form obtainable by contacting Erin Szekely at 425-273-4948 (erin@golfingwitherin.com). Download or sign up at www.northwestwomensopen.com. Photocopies will be accepted. An entry fee of $230.00 (U.S. Funds) shall be paid by every applicant. Signed and completed entries, along with the appropriate fee, must be received by Erin Szekely by 6:00 p.m. on July 7, 2015. Entries should be mailed early to allow ample time for delay or error. NO REFUNDS WILL BE ISSUED AFTER JULY 7, 2015. Schedule: Monday July 13, 2015 Tuesday July 14, 2015 Wednesday July 15, 2015 The Kusak Cup: 8 Professionals and 2 Amateurs from the United States and the World will compete in 5 individual matches beginning at 7:30 a.m. Pro-Am: One Professional and 3 Amateurs per team (amateur fee $200), 1 :00 p.m. Shotgun. Sponsored Banquet: All tournament participants are invited to the banquet at the conclusion of play of the Pro-Am. First round (18 holes) stroke play competition. Tee times will begin at 9:30 a.m. Players will be re-paired for the second round based on the first round gross scores. Low scores will tee off last on Wednesday. Second round (18 holes) stroke play competition. Tee times will begin at 7:30 a.m. Awards ceremony to follow completion of final round. All prizes will be based upon 36-hole gross scores. Prizes -Championship Proper Purse. The purse for the Championship proper will be $20,000 depending on the number of entries. The Champion will receive a minimum of $3,500 and a crystal trophy. Should an amateur win the Championship, she will receive a $750 gift certificate and the crystal trophy. The low amateur for the Championship will receive a crystal trophy and $500 in gift certificates. Senior Purse Total $600. 1st Place $300, 2nd Place $200, 3rd Place $100. Kusak Cup. Each member of the winning team will receive a superbly crafted piece of Kusak crystal. Pro-Am: All pros paid. 202 ( Senior Division. Open to participants 50 years of age by July 13, 2015 -Purse Total $600. See prize distribution. Closest to the Pin: There will be 2 $100 closest to the pin prizes awarded each day during the Championship. Leap of the Day: $100 most Improved. Skins: There will be a sponsored skins game each day. Dress Code: Suitable golf attire must be worn at all times. No jeans or denim of any kind or color. Note: Male caddies must wear shirts with collars. Contestants must wear "spikeless" shoes. Practice Round: Contestants may play a practice round anytime during the weeks prior to the Championship. Please call the Twin Lakes pro shop at 253-838-0345. Carts: Contestants and their caddies may use carts during the competition. Carts are available through the pro shop for $15 per person. Accommodations: liimited 'tiousihg'.·av~ailable: contact Sue Stevens@ 425-922-4048, skuney4@aol.com. Rooms are available at a special tournament rate at the Clarion Hotel, 31611 20th Ave So, Federal Way, WA 98003. Phone: (253) 941-6000. Conditions: The Northwest Women's Open Championship committee reserves the right to alter any of the conditions and schedules herein. The Committee reserves the right to reject the entry of any applicant, at any time, for any reason. Any decision by the committee, in any matter, shall be final. Entry Fee: $230 (US Funds} Entry Deadline: July 7, 2015 @ 6:00 p.m. Make Checks Payable to: Northwest Women's Open Mail to: Erin Szekely, 1266 Alki Ave SW #300, Seattle, WA 98116 (425)-273-4948. You may download the applicaion and mail to Erin Szekely or sign up online at www.northwestwomensopen.com (please print) City ___________ State/Province _______ .Zip Code/Postal Code ______ _ Phone _________ Social Security Number _______ Professional __ Amateur __ _ Home Town __________ GHIN Number _______ USGA or RCGA Handicap ___ _ (for scoreboard) Email ---------- I have noted the requirements for acceptance and agree to the Championship regulations. x __________________________ Date __________ ~ I would like to play in the Kusak Cup (Pro) __ (Am) __ _ Senior Division ___ Date of Birth ____ _ I would like to play in the Pro-Am (Pros only) __ and I will bring a team of 3 amateurs at $200 each __ (There will be extra teams needing pros.) I would like to help with the Junior Clinic on Monday 11 :ooam-12:30pm Yes __ I would like a cart for the Championship ($15 per person fee charged) Tues __ Wed __ Shirt Size: S __ M __ L __ XL __ XXL __ (Women's sizes, please check) I I I I 203 I \. ~ .51. LPGA x PEPSI NORTHWEST WOMEN'S OPEN CONTESTANT INFORMATION GENERAL SCHEDULE OF EVENTS: MONDAY, JULY 13,2015 ~ LP<SA. 7:30 am -Kusak Cup Competition -Five individual match play pairings pitting the US against the World. 11:00-12:30-Junior Clinic, on the driving range. 1:00 pm Pro-Am -20 teams, one professional and 3 amateurs. Scramble format. All pros paid. TUESDAY, JULY 14, 2015 9".30 am -First round (18 holes) stroke play competition in the Pepsi Northwest Women's Open. Pairings for the second round will be based on 18 hole gross scores. WEDNESDAY JULY 15, 2015 7:30 am -Second (final) round (18 holes) stroke play competition. All final results will be based on 36 hole gross scores. TEE TIMES: Tee times for the first day of competition will be sent out via e-mail. Tee times may also be accessed by calllng the pro shop at: 253-838..0345 and found on the northwestwomensope.com web site. DRESS CODE The dress code of Twin Lakes Golf and Country Club applies to all players and caddies and will be strictly enforced. Suitable golf attire must be worn at all times. Contestants must wear tailored blouses or golf shirts, slacks, golf skirts, skorts, or shorts. NOTE: Male caddies must wear shirts with collars. SPIKELESS SHOES It is a condition of the competition that contestants In the 2015 Pepsi Northwest Women's Open will not be permitted to wear steel, ceramic tipped or metal spikes of any kind on their golf shoes during Championship play. PRACTICE ROUND Contestants who wish to play a practice round prior to the Championship must call the Twin Lakes golf shop at (253) 838-0345 to make a reservation. Contestants may play one complimentary practice round anytime during the weeks prior to the Championship. Those wishing to play on the Saturday, Sunday, or Monday before the 204 tournament must call by Friday, July 1 o. The one ball rule wlll be In effect. CADDIES Players may bring their own caddie. Please read the caddie rule sheet Page Two CARTS Contestants may use carts during the competition. Carts are available through the pro shop tor $15.00 per person. ELECTRONIC DEVICES As a condition of this competition, the use of electronic devices, cell phones, etc. are prohibited by players and their caddies. Distance measuring devices may be used so long as they do not measure slope or wind. HUJ'EL INFORMATION The city of Federal Way is a tournament sponsor, and they have arranged a special ($95) rate ------~t""l 1"'"'att-1inclt1des-breakf~ith1he-etarion-Hotet;--=fhe--address-is. 51011 2611Lfwe-9;-Federa1----------+ Way, WA 98003. Phone: (253)-941-6000 and ask for the Pepsi Northwest Women's Open block rate. If you have any questions, please call Erin Szekely at 425-273-4948 or e-mail: erjn@golfingwjtherin.com, or steps3@comcast,net. PURSE AND PRIZES There will be a minimum purse of $20,000, with payouts to half the field depending on entries. The Champion will receive a minimum of $3500, and a crystal trophy. Should an amateur win the Championship, she will receive a $750 gift certificate and the crystal trophy. The low amateur for the Championship will receive a crystal trophy and a $500 gift certificate. Senior purse: 1st place; $300, 2nd place; $200, 3rc1 placed; $100. Contestants must be 50 years old by July 14, 2015 to qualify for the senior prizes. There will be a sponsored skins competition each day. Closest to the pin prizes (2 each day) at $100 each. Leap of the day $100. Kusak crystal will be awarded for the tournament and Kusak Cup. All pro-am pros paid. LPGA Westem Section: Members of the LPGA T&CP Western Section wlll receive participation points for playing in the Pepsi Northwest Women's Open. CONDITIONS The Pepsi Northwest Women's Open Championship Committee reserves the right to alter any of the conditions and schedules herein. The Committee reserves the right to reject the entry of any applicant at any time, for any reason. Any decision by the Committee, In any matter, shall be final. DIRECTIONS TO TWIN LAKES G&CC Twin Lakes G&CC is 25 minutes south of Sea-Tac airport. From Interstate 5 Northbound or Southbound take exit 143. Head west approximately Smiles, you will see Twin Lakes Golf and Country Club on your left. CONTACT For information or questions about the tournament, contact: 205 20 6 20 7 Pepsi Northwest # 30122 Women~ Open OArd ) 4 , ~ -<o1t UM Cw l J}'.'.Vi i_ SI 3 ,soo e>o I Jlut l~~,,{~~/4f( p;u/. ;:/tJ/' DOLLARS " 208 20 9 21 0 211 21 2 FEDERAL WAY -Former LPGA Tour player Cindy Rarick shot a 69 to win the rain-shortened Pepsi Northwest Women's Open at Twin Lakes Golf and Country Club in Federal Way, Wash. Rarick, who works in the wine business and lives in Leavenworth, was never in trouble during her opening round as she shot the 3-under-par 69. Rarick plays on the LPGA Legends Tour. The second round of the tournament got through nine holes before rain washed away the rest of the tournament. Rarick collected a check of $3,500 for winning the tournament. She also won $500 for being the low senior of the tournament. Katy Jarochowicz of Australia was second with a 71 while defending champion Lindsay Aho of Brush Prairie, Wash, was third with an even-par 72. Kyla Inaba of Canada tied for fourth with Sun Gyoung Park of South Korea at 73. Stacy Blunt of Twin Lakes Golf and Country Club was low amateur with a 77. ~~~~~--F-PEPS~NOR-~HWESl'-WOMEN'SOPE---~~~~~~~~~~~~~~~~~~ At Twin Lakes Golf and Country Club Par-72, 6,000 yards Cindy Rarick, Leavenworth Katy Jarochwicz, Australia Lindsay Aho, Brush Prairie Kyla Inaba, Canada Sun Gyoung Park, South Korea Cheyenne Burbank, Arizona Jenna Hunter, New Zealand Kitty Young-Robyn, California Xyra Suyetsugu, Hawaii Julie Wells, Eugene Kelli Bowers, Lake Chelan Ashlee Claydon, Canada Michele Chun, California Sung Ea Lee, Tacoma $3,500 $2,000 $1,400 $1,100 $1,100 $750 $750 $750 $750 $450 $450 $186 $186 $186 69 71 72 73 73 74 74 74 74 75 75 76 76 76 213 2014 Northwest Women's Open Aho Lindsay Hockinson, WA 98606 Battlstella Tay a Bend, OR 97707 Beyke Amanda Federal Way, WA 98023 Blunt Stacey Federal Way, WA 98023 Bomar Brittany Anchorage AK 99016 Bowers Kelli Lake Chelan, WA 98816 Burbank Cheyenne Gilbert, AZ 83814 Chun Miehe le Huntington Beach, CA 92649 Claydon Ashlee Port Moody, BC V3H2G3 Coleman Courtney Rochester, WA 98579 Coleman Kimberly San Diego, CA 91942 Costello Ann Marie Vista, CA 92084 Davies Lucy Los Angeles, CA 90049 Drew Heather Bermuda Dunes, CA 60093 Eckes Dixie Santa Barbara, CA 93160 Fossum Becky LaQulnta, CA 92247 Hobbs Whitney Puyallup, WA 98374 Hou Corie Sydney, Australia 85268 HLmter Jenna Auckland, New.Zeal Inaba Kyla Kelowna, BC V1W1G1 Jarochowicz Katy Shellharbour NSW Australia 2529 Kern Jennifer Eugene, OR 97408 Lee Sung Ea Tacoma, WA 92606 Lied es Jennifer Olympia, WA 98501 Park Sun Gyoung South ·Korea 85641 Pearson-Tucker Paula Miami Gardens, FL 33056 Postillion Samantha Scottsdale, AZ 85266 Rarick Cindy Leavenworth, WA 85742 Rolllns Veronica Tacoma, WA 98418 Schonlng Tiffany Bend, OR 89052 Sullivan Lauren Fort Worth TX 76114 Suyetsugu Xyra Fountain Hiiis, AZ 85268 Szekely Erin Seattle, WA 98116 Tsuyukl Naoko Tokyo, Japan 110-0004 Wake Kathy Renton WA 91932 Wells Julie Eugene, OR 98058 Wright Katelyn Incline Village, NV 92253 Young-Robyn Kitty Imperlal Beach, CA 89451 Zimron Jamie San Francisco, CA 97061 214 July 13th_15t1i, 2015 Twin La.kes Golf and Country Club Federal Way, Washington WOMEN PROFESSIONALS &AMATEURS ARE INVITED TO THIS ANNUAL EVENT!!! July 13: Pepsi Northwest Women's Open Pro-Am July 14: First round Pepsi Northwest Women's Open July 15: Second round Pepsi Northwest Women's Open Soonsored by: fe'demtWuy Pepsi 'J,',,;,. .. /;.fu Utt I J • !,IUUl'fl 11.Y C.'141 ~ For more inf ormalion call: 253-8384432 215 US SSA United State Specialty Sports Association Washington State City of Federal Way P.O. Box 31089, Seattle Washington 98103 206-789-9133 Lodging Tax Advisory Committee March 261h, 2015 Here it is 2015, and once again Washington USSSA is asking your Committee, and the community of Federal Way, to support us in our quest to continue to be the very best softball association in the state, and able to continue to offer the best events possible. This year we are hosting many post season tournaments in the Federal Way Community, and we are looking to you and your Committee to help us with the USSSA/GSL Men's "E" State Championships. We are estimating to have somewhere in the vicinity of 48 teams entered into this event this year. Our National Organization has affiliated with a new softball program that is very big in the Midwest and southern portions of the USA, and Portland, Oregon will be hosting the 2015 Men's "E" Western World Championship in October. Any team from the state of Washington that wants to enter the World Championship is required to participate in the State Tournament. This should create a great tournament for our teams and for the city of Federal Way For us to continue to offer the best association to play with, we need to continue to receive your support in these events. I apologize in advance for not being able to attend the meeting that you will have scheduled for review of this proposal, however, as I have been every year in the past, I will be available via phone to answer any of your questions. During this time of the year, I reside in Arizona, and it would be very difficult for me to attend your meeting. However, if any of you feel that this is necessary, I would be glad to fly up to meet with you. In the past it has never been necessary for me to make the trip north. Washington USSSA appreciates all that you have done for us in the past and we look forward to your continued support in the future. Please call me if you have the need to discuss anything with me. Sincerely, Roger D. Wilson Co-Executive State Director, Washington USSSA NW Division Vice President of Slow Pitch, USSSA National 206-228-0426 216 Below you find a list of the special events that we will be running at the Celebration facility in 2015. This list does not include the eleven weekend that Washington USSSA will be using the facility for other adult and youth tournaments throughout the spring and summer months. August 8/9 August 8/9 August 15/16 August 22/23 Church State (12 teams) Men's "B" and "C" State Championships (20 teams) Men's "D" State Championships (32-36 teams) Women's NW Division National Championships (20-24 team) August 29/30 Men's "Rec" NW Championship (16 teams) August 29/30 Men's "E" NW Championship (48-60 teams) We will be using Russell Road for some of the games this weekend, with the main complex being Celebration Park. Men's and Women's Fall Championships (32-36 teams) As you can see, we try to use your facilities whenever we can. Your willingness to partner with us in one of our events each year allows us to continue to bring a variety of events to Federal Way each season 217 TOURISM ENHANCEMENT 6RANJ Applladlon Cheekllst Please return this page along with the following grant application and all attachments. x Original completed application and all attachments (single-sided) x Electronic copy of application and all attachments x Event or nonevent program budget x List of other sources of funding, both requested and confirmed x Marketing plan x Non-profit registration (state or federal), if applicable Event or Nonevent Program Name: USSSNGSL Men's "E" State Championship Applicant's Name: --=Rc=og..,e.._r_,,W:..:.i=ls.,..on.,__ ___________________ _ Applicant's Title: __ C~o_-=Ex ..... e~c~ut~iv_e_S...,.ta,.,..te_D~1~·re~c ... to~r ______ Date: March 28. 2015 Organization: United State Specialty Sports Association CUSSSA of Washington Email Address of Contact: Rogdwilson _ 2@hotmail.com ______________ _ Office use only Date Received: _______ (hard copy) _______ (electronic copy) 218 TOURISM ENHANCEMENT GRANT Grant Appllaitlon GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CITY DOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, MEALS, UNIFORMS, GIVEAWAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIES, FACILITY UPGRADES, OR CAP IT AL CAMPAIGNS. If a question is not applicable to your event or nonevent program, simply write "NIA" in the space provided. Mail or drop-off your completed application to the address below. The electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development City ofFederal Way 33325 8th Avenue South Federal Way, WA 98003-6325 Applicants will be notified of the date and time their application will be reviewed by the TEG Subcommittee. It is recommended that a representative of your organization be on hand at the review to answer questions from the TEG Subcommittee. APPLICANT'S NAME AND POSITION: Roger Wilson -Co-Executive State Director NAME OF ORGANIZATION: United State Specialty Sports Association (USSSA of Washington) WEBSITE ADDRESS: ..:..:w ..... ww.......,..=us=s=sa:;..:w..:..:a=.c=o""'-m=-------------------------- APPLICANT'S E-MAIL ADDRESS: Rogdwilson _ 2@hotmail.com ________________ _ FEDERAL TAX ID: 943112567 FEDERAL WAY BUSINESS REGISTRATION:------ For Profit: No_x _ Yes Governmental/Public Agency: No _x _Yes __ Non-Profit: No_ Yes _x_ (include copy of current state or federal non-profit registration) Which Type: 50l(c)3 __ 50l(c)6 _ 50l(c) other?_ State: STREET ADDRESS: 510 North 85th Street-Seattle. Wa. 98103 MAILING ADDRESS: PO Box 31089-Seattle, Washington 98117 DAYTIME TELEPHONE: (206)-228-0426 Fax: ....,(2=0=6),_-7.:..:8=9--1"""'6=5..:;..9 ___________ _ OFFICIAL EVENT OR NONEVENT PROGRAM NAME: USSSA/GSL Men's "E" State CHampionship PROPOSED DATE(S) OF EVENT (MM/DD/YY): ~A .... ug-=us .... t ... 1 ... 12 ....... 2 .... o ... 1s _________________ _ Tourism Enhancement Grant Application GRANT AMOUNT REQUESTED $4.000.00 Revised August 2014 219 Is this a new event or nonevent program? _x_ Yes No Has your organization ever applied for a TEG? _x_ Yes No If yes, when? Each year for the past 9-10 years Has your organization received a TEG award in the past? _x _Yes No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) __ more than 50 miles (Western WA)_ Statewide __ Multi-States (Western US) _x_ National __ International _ Briefly describe the event or nonevent program: GSL is a new branch ofUSSSA-This will be the first GSL State Championship to be held here in Washington. The Fall Western World Championship is being held in Po1tland. Oregon in October. GSL is very big in the Southeast, and wiU become very big n the west. To be eligible to participate in the Western Worlds in Oregon, a team MUST compete in this tournament. ls there a cultural or educational value to the event or nonevent program? If yes, please explain. Oher than helping to bring people to the area, and creating an arena to expand !Tiendships and competition, NO. FINANCIAL INFORMATION Attach a budget for the event or nonevent program listing revenue and expenses. In addition to revenue provided by the organization or the event (ticket sales, etc.), include a list of other sources of revenue support requested and confirmed (sponsorship, grants, etc.). Is this support in-lieu or financial? If financial, include the amount. Do you expect to make a profit? _Yes _No If yes, how much? $3.000 If there is any profit it will be used to fund the other post season events that we have schedule in the Federal Way community. MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook, Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. This event will be advertised on our in-state website, as well as the other Northwestern states. One of our directors will use Twitter and Facebook to promote this event. EVENT INFORMATION Length of the event: One Day_ Two Days _x_ Three Days_ Four Days_ Five or More Days __ Location of Event: Federal Way _x_ South King/North Pierce County __ Other? ______ _ Tourism Season: Peak (Jun-Sep) _x __ Shoulder (Oct, Jan-Mar) Off (Nov-Dec, Apr-May) __ Proposed venue(s): ""'C""e~le:.:::bc:..:rat=io=..:.n"'"'P"'"'a=r..:.:k'-------------------------- Have you confirmed the availability of the proposed dates at the primary venue? _x_ Yes No Will you have a need for secondary or practice venues? Yes No Possibly Proposed schedule of the event for each day: Tourism Enhancement Grant Application Revised August 2014 220 Date Time Date Time 8/l/2015 8:00AM to 8/1/2015 11:00 PM 8/2/2015 8:00AM to 8/2/2015 8:00PM ECONOMIC IMPACT OF EVENT Breakdown of projected attendance over the course of the event: Date: 8/1 Date: 8/2 Date: Date: Total Attendance Attendance Attendance Attendance Attendance Spectators 800 400 Participants 720 288 Support Staff 26 20 TOTAL 1,546 708 Provide an estimate of where projected attendees will travel from and their projected room nights (total number of rooms for their entire stay) during the event. Local Regional Multi-States Attendees (less than 50 miles) (Western WA greater Statewide (Western US) National International than 50 miles) Spectators 10 20 20 Room nights Room nights Room nights Room nights Room nights Room nights Participants 40 20 20 Room nights Room nights Room nights Room nights Room nights Room nights Support Staff 8 Room nights Room nights Room nights Room nights Room nights Room nights Total Proj.ected Attendees _2~2~5~4---__ _ Total Projected Room Nights ___ 13 .... 8.___ __ Will you be listing any "Official Lodging" for this event? _x_ Yes No If yes, provide name, address, contact person, and phone number. Marriot Courtyard (We use this property for all of our events) Provide all hotels/motels that you will include in all your publicity for the event: Best Western -Motel 8 -La Quinta Tourism Enhancement Grant Application Revised August 2014 221 We have not blocked any room'I at thi time. List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Projected Attendees Hotel/Motel Number of Blocked Rooms Spectators Participants ·~ Support Staff THIS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. Do you expect it will draw tourists from (and how many from each area): Less Than 50 Miles __ Greater Than 50 Miles (Western WA)_ Statewide__ Multi-States (Western US) __ National __ International Do you expect tourists will stay for: Half-Day __ One Day __ Two Days _Three Days or More __ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) __ Entertainment __ Restaurants __ Shopping __ Lodging __ Tourist season: Peak (Jun-Sep) Shoulder (Oct, Jan-Mar) ___ Off (Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes __ No __ If yes, approximately how many? __ _ Tourism Enhancement Grant Application Revised August 2014 222 The undersigned certifies that the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature:------------------------------ Applicant's Printed Name: .-R=o""'ge=r~W~il=s=on~----------------------- Applicant's Title: Co-Executive State Director. Washington USSSA Date: ~3/~2~8~/2~0~1~5 _______ _ Tourism Enhancement Grant Application Revised August 2014 223 BUDGET FOR 2015 MEN'S "E+/E" GSL STATE CHAMPIONSHIPS EXPENSES Fields (Celebration)............. $1,500.00 Umpires.............................. 5,282.00 891 x $52 -4 x $100 UIC Fee = $150 1 Trophies . . . . . . . . . . . . . . . . . . . . . . . . . . . . 500.00 Bid fee per team@ $130....... 6,240.00 Sanction fee....................... 300.00 Kids shirts for give-aways....... 200.00 Award Shirts....................... 800.00 Balls (95 each).................... 400.00 Bracket Boards... .. . . . . . . . . . . . . . . . . 60.00 Packets............................... 50.00 World berth fees (2)... ... ... ... ... 830.00 Hotel room for 2 nights . .. .. . ..... 280.00 Staff... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 880.00 Miscelaneous............... .. . . . . .. 150.00 Total $17,412.00 INCOME 48 teams@ $340... ... $16,320.00 Federal Way TEG... ... 4,000.00 Total $20,320.00 224 PROJECTED BUDGET FOR 2012 MEN'S "E" NW CHAMPIONSHIPS EXPENSES Fields (Celebration)............. $1,240.00 Fields (Russell Road) .......... . 725.00 Umpires.............................. 4,586.00 32 x $30 -67 x $52 -48 x $2 UIC Fee= $150 Trophies............................ 300.00 Bid fee per team@ $130....... 6,240.00 Kids shirts for give-aways....... 300.00 Award Shirts....................... 600.00 Balls (8 dozen).................... 240.00 Bracket Boards..................... 40.00 Cost of For Sale Shirts........... 430.00 (includes cost of printing) rs -12 lg/12 xlg/12 xxlg Hoodies -4 lg/4 xlg/4 xxlg Staff ................................. . 600.00 Miscelaneous... ... ... ... ........... 00.00 Total $15,301.00 INCOME 48 teams@ $325...... $15,600.00 Federal Way TEG... ... 3,500.00 Shirt Sales................ $ 960.00 Total $20,060.00 Profit of $4, 759 225 I, RALPH MUNRO, Secretary of State of the State of Washington and custodian of its seal, hereby issue this CERTIFICATE OF AMENDN/ENT to UNITED STATES SLO-PITCH SOFTBALL ASSOCIATION, WASHINGTON STATE DIVISION a Washington Non Profit corporation. Articles of Amendment were filed for record in this office on the date indicated below. Changing name to UNITED STATES SPECIALTY SPORTS ASSOCIATION, WASHINGTON STA TE DIVISION UBI Number: 601 235 790 Date: January 14, 1999 Given under my hand and the Seal of the State of Washington at Olympia, the State Capital 226 TOURISM ENHANCEMENT &RANT Applladlon Cheddlst Please return this page along with the following grant application and all attachments. D Original completed application and all attachments (single-sided) D Electronic copy of application and all attachments D Event or nonevent program budget D List of other sources of funding, both requested and confirmed D Marketing plan D Non-profit registration (state or federal), if applicable Event or Nonevent Program Name: Pacific Bonsai Museum Tour for Artisans Cup Attendees Applicant's Name: _ _...K=at=h,.._y'""'Mc:.:c=C=a=be"------------------------ Applicant's Title: __ _.Ex .... e .... c ... ut .... iv .... e"""D~i"""re=ct=o-=-r ____________ Date: March 27. 2015 Organization: _____ P~a~ci~fi-=-c ... B .... on ... s ... a....,i M ......... us~e~u~m--------------------- Email Address of Contact: kathy@pacificbonsaimuseum.org Office use only Date Received: _______ (hard copy) -------(electronic copy) 227 TOURISM ENHANCEMENT GRANT Grant Appllcatlon GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CITY DOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, MEALS, UNIFORMS, GIVEAWAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIES, FACILITY UPGRADES, OR CAPITAL CAMPAIGNS. If a question is not applicable to your event or nonevent program, simply write "NI A" in the space provided. Mail or drop-off your completed application to the address below. The electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development City of Federal Way 33325 81h Avenue South Federal Way, WA 98003-6325 Applicants will be notified of the date and time their application will be reviewed by the TEG Subcommittee. It is recommended that a representative of your organization be on hand at the review to answer questions from the TEG Subcommittee. APPLICANT'S NAME AND POSITION: =K=a=th"'-'y-'M~cC=ab""'e'---------------------- NAME OF ORGANIZATION: ,..,P ... ac::;.:.ifi.:..:.1.:..C-=B;..><o.:..:;ns=a,,,_i .:.:M..:..:us=eu;:::mc:..:..._ ____________________ _ WEBSITE ADDRESS: www.pacifcbonsaimuseum.org APPLICANT'S E-MAIL ADDRESS: =ka=t=hv.._.@=·..-O=ac=i=fco-=b..-.o=ns .... a .... im==us""'e .... u __ m __ .o=r..,g _______________ _ FEDERAL TAX ID: 61-1727426 FEDERAL WAY BUSINESS REGISTRATION: 15-100054 For Profit: No L-Yes Governmental/Public Agency: No _x_ Yes __ Non-Profit: No __ Yes _x_ (include copy of current state or federal non-profit registration) Which Type: 50l(c)3 _x_ 50l(c)6 _ 50l(c) other?_ STREET ADDRESS: 2515 S 3361h St, Federal Way, WA 98003 MAILING ADDRESS: PO Box 6108, Federal Way, WA 98063 DAYTIME TELEPHONE: (253) 353-7356 State: WA OFFICIAL EVENT OR NONEVENT PROGRAM NAME: Pacific Bonsai Museum Tour for Artisans Cup Attendees PROPOSED DATE(S) OF EVENT (MM/DDNY):~ .... ,...1 .... ~ ____ 5'"-=an~d~9"""/mrSii"""-~5~---------------/ '70 ~(p fr~ JC-~ GRANT AMOUNT REQUESTED $2.056.00 Tourism Enhancement Grant Application Revised August 2014 228 Is this a new event or nonevent program? _x_ Yes No Has your organization ever applied for a TEG? _Yes _x_ No If yes, when? _______ _ Has your organization received a TEG award in the past? _Yes _x_ No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) __ more than 50 miles (Western WA)_ Statewide __ Multi-States (Western US) ~x~-National _x_ International _lL Briefly describe the event or nonevent program: Bring people attending The Artisans Cup to tour the Pacific Bonsai Museum Is there a cultural or educational value to the event or nonevent program? Yes. If yes, please explain. While touring the museum. participants will view "Wireless: Cut Loose" an exhibit featuring bonsai trees with and without sculpting wire. see histmical artifacts and try their band a wiring. Participants will learn the history of the museum s signature tree. the Domoto Trident Maple. celebrating l 00 years in the U.S. this year. FINANCIAL INFORMATION Attach a budget for the event or nonevent program listing revenue and expenses. In addition to revenue provided by the organization or the event (ticket sales, etc.), include a list of other sources of revenue support requested and confirmed (sponsorship, grants, etc.). Is this support in-lieu or financial? If financial, include the amount. Do you expect to make a profit? _Yes _K_ No If yes, how much? ___ _ MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook, Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. EVENT INFORMATION Length of the event: One Day __ Two Days _K_ Three Days_ Four Days _ Five or More Days __ Location of Event: Federal Way _x_ South King/North Pierce County __ Other? ______ _ Tourism Season: Peak (Jun-Sep) _x __ Shoulder (Oct, Jan-Mar) ___ Off (Nov-Dec, Apr-May) __ Proposed venue(s): Pacific Bonsai Museum Have you confirmed the availability of the proposed dates at the primary venue? _x_ Yes No Will you have a need for secondary or practice venues? Proposed schedule of the event for each day: Date Time 09/26/15 Tour l l:OOam 09/28/15 Tour 11:00 am Tourism Enhancement Grant Application Yes _x_No Date Time Revised August 2014 229 ECONOMIC IMPACT OF EVENT Breakdown of projected attendance over the course of the event: Date: 09/26/15 Date: 9/28/15 Date: Date: Total Attendance Attendance Attendance Attendance Attendance Spectators Participants 50 50 100 Support Staff TOTAL 50 50 100 Provide an estimate of where projected attendees will travel from and their projected room nights (total number of rooms for their entire stay) during the event. Local Regional Multi-States Attendees (less than 50 miles) (Western WA greater Statewide (Western US) National International than 50 miles) Spectators Room nights Room nights Room nights Room nights Room nights Room nights Participants 0 0 0 0 0 0 Room nights Room nights Room nights Room nights Room nights Room nights Support Staff Room nights Room nights Room nights Room nights Room nights Room nights Total Projected Attendees --'l~O~O __ _ Total Projected Room Nights ___ _ Will you be listing any "Official Lodging" for this event? _ Yes _x_ No If yes, provide name, address, contact person, and phone number. Provide all hotels/motels that you will include in all your publicity for the event: List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Projected Attendees Hotel/Motel Number of Blocked Rooms Spectators Tourism Enhancement Grant Application Revised August 2014 230 Projected Attendees Hotel/Motel Number of Blocked Rooms Participants Support Staff THIS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. The Artisans Cup is the premier exhibition of American Bonsai attracting bonsai professionals and enthusiasts from the U.S. and abroad. Th.is, fast ever. event wi ll be held at The Portland Art Museum in P rtland, Oregon September 25-27, 2015. Pacific Bonsai Museum will offer two day trips for Artisans Cup partici:pants to tow- the Pacific Bonsai Museum in Federal Way. In addition to bringing tourists to Federal Way, we believe these tours wiU set the stage for future national and international bonsai conventions and shows by introducing bonsai leaders to the Pacific Bonsai Museum and the future f'ederal Way Performing Arts and Conference Center. When possible, we will showcase made-in-Federal Way products. Overall. we aim to a establish personal connectjon with tourists and ensure they have an exceptionally pos itive. memorable experience in Federal Way. Do you expect it will draw tourists from (and how many from each area): Less Than 50 Miles __ Greater Than 50 Miles (Western WA)_ Statewide __ Multi-States (Western US) 20 National _JQ_Intemational 10 Do you expect tourists will stay for: Half-Day _x_ One Day __ Two Days _Three Days or More __ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) _x_ Entertainment __ Restaurants _x_ Shopping __ Lodging __ Tourist season: Peak (Jun-Sep) x Shoulder (Oct, Jan-Mar) Off(Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes __ No _x_ If yes, approximately how many? __ _ The undersigned certifies that the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature:-------------------------------- Applicant's Printed Name: ""'K=a=th"""y'-'M'-'=c-=C=a=be~----------------------- Applicant's Title: Executive Director Date:------------ Tourism Enhancement Grant Application Revised August 2014 231 Pacific Bonsai Museum Tourism Enhancement Grant Request Tour for Artisans Cup Attendees 3/27/2015 BUDGET PBM Citv of FW Attendees Transportation Motor Coach (2) $ 2,056.00 Gratuity (2) $ 300.00 Marketing Flyers/postcards $ 200.00 Advertising $ 150.00 Website $ 200.00 Box lunches $ 2,000.00 TOTAL $ 2,056.00 $ 300.00 $ 200.00 $ 150.00 $ 200.00 $ 2,000.00 TOTAL $ 850.00 $ 2,056.00 $ 2,000.00 $ 4,906.00 Notes MTR W estem: rental fees for two motor coaches Motor Coach Drivers Paper and printing; quantity 500 Bonsai Journal Ads Two hours web developer @ $100 per hour I 00 lunches @ $20 each includes tax and gratuity 232 PACIFIC BONSAI MUSEUM Tourism Enhancement Grant Request Tour for Artisans Cup Attendees March 27, 2015 MARKETING PLAN Print Materials • Tour flyer to be distributed at the museum and in Portland Digital • Facebook • Twitter • Instagram • PBM website • Email distribution Partners • Portland Bonsai Village Website • Artisan Cup Website • Portland Bonsai Society • NW Bonsai Clubs Advertising • ABS Journal • International Bonsai Journal Tourism Organizations • Portland Area Newspapers Promotional • Each tour participant will receive a Pacific Bonsai Museum Tote Bag • Each tote bag will include a Visit Federal Way brochure and a Performing Arts and Conference Center brochure 233 DEPARTMENT OF THE TREASURY INTERNAL REVBNUE SERVICE P. 0. BOX 2508 CINCINNATI, OH '5201 SEP 1 Ii 1014 Date: SEP 10 2014 GEORGE WEYERHAEUSER PACIFIC RIM BONSAI COLLECTION A NON PROFIT C/O THB GREATER TACOMA COMMUNITY FDN 950 PACIFIC AVE STE 1100 TACOMA, WA 98402 Dear Applicant: Employer Identification NUmber: 61-1727426 DLN: 17053101358004 Contact Person: CUSTOMER SERVICE Contact Telephone NUJnber: (877) 829-5500 Accounting Period Ending: June 30 Public Charity status: 509 (a) (3) Form 990 Required: Yes Effective Date of Exemption: December 27, 2013 Contribution Deductibility: Yes Addendum Applies: No ID# 31954 We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Specifically, we have determined that you are a Type I supporting organization under section 509(a) {3). A Type I supporting organization is operated, supervised, or controlled by one or more publicly supported organizations. Por important infonnation about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter •4221-Pc• in the search bar to view Publication 4221-PC, Compliance Guide for 501{c) (3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 234 -2- GEORGE WEYERHAEUSER PACIFIC RIM Sincerely, ~ 7,.._:..., AW--41 Director, Exempt Organizations Letter 947 235 TOURISM ENHANCEMENT GRANJ Applleall• Cheddlst Please return this page along with the following grant application and all attachments. D Original completed application and all attachments (single-sided) D Electronic copy of application and all attachments D Event or nonevent program budget D List of other sources of funding, both requested and confirmed D Marketing plan D Non-profit registration (state or federal), if applicable Event or Nonevent Program Name: .... B""'o ..... ns=a-...i =R=is __ in...,g ________________ _ Applicant's Name: ---=-=K=at=hy-'-'-'-M=c=C=ab=e'----------------------- Applicant's Title: _ __....E=x ..... e.=cu=tl=--·v-=-e =D-=ir-=-ec=to=r~-----------Date: March 31. 2015 Organization: ___ .... Pa=c=ifi=1c'--"B=o=n=sa=i """'M=u=se=u=m~------------------- Email Address of Contact: -----"k=at=h..._.y@ •. """Pa=c=ift=tc=b=on=s=ai=m=u=se=u=m=.o=rg,.__ _____________ _ Office use only Date Received: _______ (hard copy) _______ (electronic copy) 236 TOURISM ENHANCEMENT GRANT Grant Appllcatlon GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CITY DOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, MEALS, UNIFORMS, GIVEAWAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIES, FACILITY UPGRADES, OR CAPITAL CAMPAIGNS. If a question is not applicable to your event or nonevent program, simply write ''NI A" in the space provided. Mail or drop-off your completed application to the address below. The electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development City ofFederal Way 33325 8th A venue South Federal Way, WA 98003-6325 Applicants will be notified of the date and time their application will be reviewed by the TEG Subcommittee. It is recommended that a representative of your organization be on hand at the review to answer questions from the TEG Subcommittee. APPLICANT'S NAME AND POSITION: ~K~a~th .... v~M~c-'C~a~be~-------------------- NAME OF ORGANIZATION: '"-P=ac=i=fi=c...;B""'o""'n=sa=i-'M"-'=u=se=u=m"'----------------------- WEBSITE ADDRESS: www.pacifcbonsaimuseum.org APPLICANT'S E-MAIL ADDRESS: "-'ka=t:::..:h:,.Ly""@ ... p;;.:a:=c.:..:ifi=cb""o""'ns=aim'""'' :;:,;US=e ... um ....... o::;.:.r.,.g ________________ _ FEDERAL TAXID: 61-1727426 FEDERAL WAY BUSINESS REGISTRATION: 15-100054 For Profit: No L_ Yes Governmental/Public Agency: No _x __ Yes __ Non-Profit: No __ Yes _x_ (include copy of current state or federal non-profit registration) Which Type: 50l(c)3 _x_ 501(c)6 _ 50l(c) other?_ STREET ADDRESS: 2515 S 3361h St. Federal Way, WA 98003 MAILING ADDRESS: PO Box 6108, Federal Way. WA 98063 DAYTIME TELEPHONE: (253) 353-7356 State: WA OFFICIAL EVENT OR NONEVENT PROGRAM NAME:~B~o=n=s=ai~R~i=s=in._g~--------------- PROPOSED DATE(s) OF EVENT (MM/DD/YY): ""'6/c.:2:..:..l;_:/1=5-------------------- Tourism Enhancement Grant Application GRANT AMOUNT REQUESTED $1.000.00 Revised August 2014 237 Is this a new event or nonevent program? _x_ Yes No Has your organization ever applied for a TEG? _Yes _x_ No If yes, when? __.3""'.=2-'-7""'.1""5 _____ _ Has your organization received a TEG award in the past? _x_ Yes No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.)~-more than 50 miles (Western WA) _x_ Statewide __ Multi-States (Western US) __ National __ International _ Briefly describe the event or nonevent program: In the spirit of the summer solstice, join the Pacific Bonsai Museum in a bonsai bonanza of events on June 21 ! Highlights of the clay include a museum tour at lpm, The Karate Kid movie under the tent at 2 pm (popcorn and lemonade provided!) and setting the world record for most people doing a yoga tTee pose in a bonsaj museum at 4pm .. Is there a cultural or educational value to the event or nonevent program? If yes, please explain. Ori ginating in China, bonsai is revered as a Japanese art form . For many Americ ans of a paiticular generation, the 1984 Karate Kid movie was their first introduction to Japanese culture, including bonsai. While enjoying popular culture, we hope to increase awai·eness of the Japanese culture of artisan work ethic-through bonsai. FINANCIAL INFORMATION Attach a budget for the event or nonevent program listing revenue and expenses. In addition to revenue provided by the organization or the event (ticket sales, etc.), include a list of other sources ofrevenue support requested and confirmed (sponsorship, grants, etc.). Is this support in-lieu or financial? If financial, include the amount. Do you expect to make a profit? _Yes ..1L No If yes, how much? ___ _ MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook, Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. EVENT INFORMATION Length of the event: One Day _x_ Two Day~ _ Three Days_ Four Days_ Five or More Days __ Location of Event: Federal Way _x_ South King/North Pierce County __ Other? _______ _ Tourism Season: Peak (Jun-Sep) x Shoulder (Oct, Jan-Mar) Off(Nov-Dec, Apr-May) __ Proposed venue(s): Pacific Bonsai Museum Have you confirmed the availability of the proposed dates at the primary venue? ____x_ Yes No Will you have a need for secondary or practice venues? Yes _x_ No Proposed schedule of the event for each day: Date Time Date Time June 21, 2015 1:00-5:00 pm Tourism Enhancement Grant Application Revised August 2014 238 ECONOMIC IMPACT OF EVENT Breakdown of projected attendance over the course of the event: Date: 06/21115 Date: Date: Date: Total Attendance Attendance Attendance Attendance Attendance Spectators Participants 200 200 Support Staff TOTAL 200 200 Provide an estimate of where projected attendees will travel from and their projected room nights (total number of rooms for their entire stay) during the event. Local Regional Multi-States Attendees (less than 50 miles) (Western WA greater Statewide (Western US) National International than 50 miles) Spectators Room nights Room nights Room nights Room nights Room nights Room nights Participants 0 0 0 0 0 0 Room nights Room nights Room nights Room nights Room nights Room nights Support Staff Room nights Room nights Room nights Room nights Room nights Room nights Total Projected Attendees _ __.2~0~0 __ _ Total Projected Room Nights ___ _ Will you be listing any "Official Lodging" for this event? _ Yes _1L_ No If yes, provide name, address, contact person, and phone number. Provide all hotels/motels that you will include in all your publicity for the event: List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Projected Attendees Hotel/Motel Number of Blocked Rooms Spectators Tourism Enhancement Grant Application Revised August 2014 239 Projected Attendees Hotel/Motel Number of Blocked Rooms Participants Support Staff THIS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. Do you expect it will draw tourists from (and how many from each area): Less Than 50 Miles 200 Greater Than 50 Miles (Wes tern WA) _ Statewide __ Multi-States (Western US) International National Do you expect tourists will stay for: Half-Day _x_ One Day __ Two Days _Three Days or More __ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) _x_ Entertainment __ Restaurants _x_ Shopping __ Lodging __ Tourist season: Peak (Jun-Sep) x Shoulder (Oct, Jan-Mar) Off(Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes __ No _x_ If yes, approximately how many? __ _ The undersigned certifies that the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature:------------------------------- Applicant's Printed Name: ~K=a=th.,,._y~M~cC~a~b~e ______________________ _ Applicant's Title: Executive Director Date: -----------~ Tourism Enhancement Grant Application Revised August 2014 240 Pacific Bonsai Museum Tourism Enhancement Grant Request Bonsai Rising 3/31/2015 BUDGET PBM Movie Rental $300 Equipment Rental $400 Marketing Advertising Print $250 Food $100 TOTAL $1,050 Citv ofFW Attendees TOTAL Notes $300 $400 a/v equipment, popcorn machine $1,000 $1,000 Radio and print $250 500 flyers and postcards $100 Popcorn and lemonade for 200 people $1,000 $0 $2,050 241 PACIFIC BONSAI MUSEUM Tourism Enhancement Grant Request BONSAI RISING March 31, 2015 MARKETING PLAN Print Materials • Flyers and post cards Digital • Facebook • Twitter • Instagram • Email distribution • Online calendars, area newspapers Partners • NW Bonsai Clubs • Yoga studios Advertising • Print advertising in local newspapers • Radio advertising on local NPR affiliates 242 DEPARTMEN'l' OF THE TREASURY INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 SEP 1 t 1014 Date: SEP 10 2~ GEORGE WEYERHAEUSER PACIPIC RIM BONSAI COLLECTION A NON PROFIT C/O THE GRBATBR TACOMA COMMUNITY FDN 950 PACIFIC AVE STE 1100 TACOMA, WA 98402 Dear Applicant: Employer Identification Number: 61-1727426 DLN: 17053101358004 Contact Person: CUSTOMER SERVl:CE Contact Telephone N'Wnber: (877) 829-5500 Accounting Period Ending: June 30 Public Charity status: 509 (a) (3) Form 990 Required: Yes Effective Date of Exemption: December 27, 2013 Contribution Deductibility: Yes Addendum Applies: No ID# 31954 we are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 50l(c) (3) of the Code are further classified as either public charities or private foundations. we determined that you are a public charity under the Code section(s) listed in the heading of this letter. Specifically, we have determined that you are a Type I supporting organization under section 509(a) (3). A Type I supporting organization is operated, supervised, or controlled by one or more publicly supported organizations. Por important infonnation about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter w4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for SOl(c) {3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 243 -2- GEORGE WEYERHAEUSER PACIFIC RIM Director, Exempt Organizations Letter 947 244 CITYOF ----~~ Federal Way TOURISM ENHANCEMENT &RANT Applloatlon Clleakllat Please return this paae along with the following grant application and all attachments. C2( Original completed application and all attachments (single-sided) [2f" Electronic copy of application and all attachments f2(' Event <>£ iionevenipr0gnlm bµdget D List of other sources of funding, both requested and confinned [1" Marketing plan ~ Non-profit registration (state or federal), if applicable Event or Nonevent Program Name: Sudden lmJMt ASA Invitational Tournament Applicant's Name: _~Rao:=.....:i Bai='ns=-------------------- Applicant's Title: -~Pr~es=id ...... en=t ____________ Date: 3/30/2015 Oraani7.ation: --------=S=ud=den=:...::::lm=pa=ct-=G=ir=l!.=.;Fas=tp=i=tc=h-----------'------ Email Address of Contact: ---=ra=i=®=b=ains=la=w=finn=.co=m=-------------- Offke use only Date Received: . i )~~/~ _ (hard copy) - -.1 __ l.....,~~c...+l'/'"'2 __ (electronic copy) r µ 245 CITVOF 4, .... -..::~ Federal Way TOURISM ENHANCEMENT GRANT Grant Applleatlon GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of yolD' ability. THE CITY DOES Nar PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, MEALS, UNIFORMS, GIVEAWAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIES, FACILITY UPGRADES, OR CAPITAL CAMPAIGNS. If a question i~. not applicable to your event or nonevent program, simply write "NIA" in the space provided. Mail or drop-off your completed application to the address below. The electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development Ci 33325 81b Avenue South Federal Way, WA 98003-6325 Applicants will be notified of the date and time tbeir application will be reviewed by the TEG Subcommittee. It is recommended that a representative of yoar orgaaizaUoa be oa bud at the review to answer questions from the TEG Subcommittee. APPLICANT'S NAME AND POSITION: __,Ra:=.i..j =B=a=in::..s..::..Pre=.:::si=d=en=t----------------- NAME OF ORGANIZA TlON: Sudden Impact Girls Fastpitch WEBSITE ADDRESS: ____________________________ _ APPLICANT'S E-MAIL ADDRESS: -..!.!ra:.1.i®=b=ai=n=sl=aw=ti~•nn=·=co=m~---------------- FEDERAL TAX ID: 91-2074703 FEDBRAL WAYBUSINESSREGJSTRATION: _____ _ For Profit: No _L Yes_ Governmental/Public Agency: No __lL__ Yes __ Non-Profit: No_ Yes x_ (include copy of cWTent state or federal non-profit registration) Which Type: S01(c)3 __ 501(c)6 _ 501(c) other?_ State: STREETADDRESS: ____________________________ ~ MAILING ADDRESS: PO BOX 23627 Federal Way WA 98093 DAYTIME TELEPHONE: ( 253) 838-3377 Fax: ( 253 ) 838-5188 OFFICIAL EVENT OR NONEVENT PROGRAM NAMB: Sudden Impact ASA Invitational Tournament PRO.POSED DA TE(S) OF EVENT (MMIDD/YY): !C:Jun=e:....::lc.::;3.1..!, 2,,,,,0"--'1"""5-_,J:..:U::.:Oe"'-=14.:..i,-=2""-01,,_,,S,___ ___________ _ Tourism Enhancement Grant Application GRANT AMOUNT REQUESTED $5,000.00 Revised August 2014 246 Is this a new event or nonevent program?_ Yes X No Has your organization ever applied for a TEO? X Yes _ No If yes, when? =20~1_4 ______ _ Has your organization received a TEG award in the past? X Yes _No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) K._more than 50 miles (Western WA)_ Statewide__ Multi-States (Western US) __ National __ International _ Briefly describe the event or nonevent program: Girls Fastpitch Softball Tournament Is there a cultural or educational value to the event or nonevent program? If yes, please explain. Promoting good sportsmanship through Junior Olympic (armature)/youth completion. FINANCIAL INFORMATION ____ A_ttach. .. a .. budget.for-tbe..e.v.ent--01'-'floReveat-pFegrw:n-listiflg--revenuc-and-expenses:-frradditi:on to revenue provided by the organization or the event (ticket sales, etc.), include a list of other sources of revenue support requested and confirmed (sponsorship, grants, etc.). Is this support in-lieu or financial? If financial, include the amount. Do you expect to make a profit? _X_ Yes _No If yes, how much? $2k-$5k MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook, Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. EVENT INFORMATION Length of the event: One Day_ Two Days X...Three Days_ Four Days_ Five or More Days __ Location of Event: Federal Way K_ South King/North Pierce County __ Other?------- Tourism Season: Peak (Jun-Sep) X Shoulder (Oct, Jan-Mar) Off (Nov-Dec, Apr-May) __ Proposed venue(s): Celebration Park, Steel Lake Park. Kent Service Fields Sprinker Recreation Complex.. Have you confirmed the availability of the proposed dates at the primary venue? X Yes No Will you have a need for secondary or practice venues? Yes X No Proposed schedule of the event for each day: Date Time Date Time June 13, 2015 Games start at 8:00am and run until the evening J w1e 14, 20 L5 Game starts at 8:00ain and run until Championship Likely to be decided by evening. Tourism Enhancement Grant Application Revised August 2014 247 ECONOMIC IMPACT OF EVENT Breakdown of projected attendance over the course of the event: Date: Date: Date: Date: Total Attendance Attendance Attendance Attendance Attendance Spectators 1,200 1,200 Participants 945 945 Support Staff 50 50 TOTAL 2,195 2,195 Provide an estimate of where projected attendees will travel from and their projected room nights (total number of rooms for their entire stay) during the event. Attendees Local Regional Statewide Multi-States National International (lea. than 50 milea) (Western WA greater (Weatena US) than SO miles) Spectators 276 Room nights Room nights Room nights Room nights Room nights Room nights Participants 275 Room nights Room nights Room nights Room nights Room nights Room nights Support Staff Room nights Room nights Room nights Room nights Room nights Room nights Total Projected Attendees ___ _ Total Projected Room Nights _2 __ Will you be listing any "Official Lodging" for this event? _Yes _L No If yes, provide name, address, contact person, and phone number. Provide all hotels/motels that you will include in all your publicity for the event: List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Projected Attendees Hotel/Motel Number of Blocked Rooms Spectators Tourism Enhancement Grant Application Revised August 2014 248 Projected Attendees Hotel/Mote) Number of Blocked Rooms Participants Support Staff TIDS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. Do you expect it will draw tourists from (and how many from each area): Less Than 50 Miles __ Greater Than 50 Miles (Western WA)_ Statewide__ Multi-States (Western US) __ National __ International Do you expect tourists will stay for: Half-Day __ One Day __ Two Days _Three Days or More __ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) __ Entertainment __ Restaurants __ Shopping __ Lodging __ Tourist season: Peak (Jun-Sep) Shoulder (Oct, Jan-Mar) ___ Off (Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes __ No __ If yes, approximately how many? __ _ The undersigned certifies that the information provided above is true and accurate and any projections are based on history of similar events and ac · · · to the industry and adjusted to local conditions. Applicant's Printed Name:--"'R=a=j-=B'-=a=in=s'-------------------------- Applicant's Title: ---=P-=-r.:;es:.oid=e:.on~t ____________ _ Date: 3/30/2015 Tourism Enhancement Grant Application Revised August 2014 249 2015 SI INVITATIONAL BUDGET Tournament Fee Revenue 55 Teams at $495.00 Entry Fee (Total Tournament) Tournament Expenses (Federal Way and Gen. Tournament) Celebration Park & Steel Lake Field Rental 2014: $1,650.00 Umpires 2014: $4,331.00 Trophy (Total Tournament) 2014: $900.00 ASA Sanction Fee (Total Tournament) 2014: $500.00 Balls (Total Tournament) 2014: $960.00 lOU Pitching Plates, Misc. (Shirts not included) (Total Tournament) 2014: $1,890.00 Total Expenses (Federal Way) Additional Tournament Expenses (Other Venues) Umpire Fields Expenses (Total Tournament) 2014: $5,940.00 2014: $4,000.00 $27,225.00 $1,650.00 $4,500.00 $900.00 $500.00 $1,000.00 $2,000.00 $10,550.00 $6,000.00 $5,000.00 $21,550.00 250 INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: ICJ 2 0 7111 SUDDEN IMPACT C/O MICHAEL S PAINTER 29810 MrutINE VIEW DR SOUTHWEST FEDERAL WAY, WA 98023 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 91-2074'703 DLN: 17053272038010 Contact Person: DEL TRIMBLE ID# 31309 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: August 31 Foundation Status Classification: 509 (a) (l) Advance Ruling Period Begins: September 1?, 2000 Advance Ru1ing Period Ends: August 31, 2005 Addendum Applies: No Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section SOl(cl (3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a) (1) and 170(b) (1) (A) (vi). Accordingly, during an advance ruling period you will be treated as a publicly supported~organization, and not as a private foundation. This advance IUling period b~gins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we wi!l classi- fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue to meet.the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Granters and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, granters and contributors may continue to rely on the advance determination until we make Letter 1045 (DO/CG) 251 -3- SUDDEN IMPACT that you exceed the $25,000 filing threshold even if your sources of support do not satisfy the public support test specified in the heading of this letter. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete. So, please be sure your return is complete before you file it. You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to thie tax. y011 must: file a.n-l.llcome touc: rew~n--en-FGm>--------------1 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documehts·on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information i15 available in Publication 557, Tax-Exempt Status for Your Organization, or you may call our toll free number shown above. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help us resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. Letter 1045 (00/CG) 252 -4- SUDDEN IMPACT If you have any questions, please contact the person whose name and telephone number are shown in ·the heading of this letter. Sincerely yours, Steven T. Miller Director, Exempt Organizations Enclosure(s): Fo:rin B72·C Letter 1045 (DO/CG) 253 CITY OF TOURISM ENHANCEMENT GRANT Applladl• Cheddlst Please return this page along with the following grant application and all attachments. XO Original completed application and all attachments (single-sided) XO Electronic copy of application and all attachments XO Event or nonevent program budget XO List of other sources of funding, both requested and confirmed XO Marketing plan XO Non-profit registration (state or federal), if applicable Event or Nonevent Program Name: Crazy Quilters of Federal Way Quilt Show 2015 Applicant's Name: Linda Hill Applicant's Title: -----'Q"-'u=il=t =Sb=o"""'w""""C=l=m=ir_p=er-=so=n"-----Date: March 31. 2015 Organization: ------=C .... razy....._ .. O..--m .. ·lt.,..er,,....s...-o-....f F ...... e .... d=er"""a-....1 W ......... ay._ Email Address of Contact: WashingtonHills@comcast.net Office use only Date Received: -------(hard copy) _______ (electronic copy) 254 CITY OF TOURISM ENHANCEMENT GRANT Grant Appllaitlon GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CITY DOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, MEALS, UNIFORMS, GIVEAWAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIES, FACILITY UPGRADES, OR CAPITAL CAMPAIGNS. If a question is not applicable to your event or nonevent program, simply write ''NIA" in the space provided. Mail or drop-off your completed application to the address below. The electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development City of Federal Way 33325 81h Avenue South Federal Way, WA 98003-6325 Applicants will be notified of the date and time their application will be reviewed by the TEG Subcommittee. It is recommended that a representative of your organization be on hand at the review to answer questions from the TEG Subcommittee. APPLICANT'S NAME AND POSITION: __ Linda Hill, Quilt Show Chairperson ____________ _ NAME OF ORGANIZATION: ___ Crazy Quilters of Federal Way ________________ _ WEBSITE ADDRESS: __ http://quiltersfedway.com. ____________________ _ APPLICANT'S E-MAIL ADDRESS: WashingtonHills@comcast.net. ________________ _ FEDERAL TAX ID: 91-1410605 FEDERAL WAY BUSINESS REGISTRATION: NIA. ___ _ For Profit: No _x_ Yes__ Governmental/Public Agency: No _x_ Yes __ Non-Profit: No __ Yes _x_ (include copy of current state or federal non-profit registration) Which Type: 50l(c)3 _ 501(c)6 _ 501(c) other? _X_(50l(c) 4_ State: STREET ADDRESS: __ 31848 25th Ave SW, Federal Way, WA 98023 __________ _ MAILING ADDRESS: __ PO Box 3833, Federal Way, WA 98063 ____________ _ DAYTIME TELEPHONE: ( 253 ) 951-3627 Fax: ,_(-=2=53~)L..:5.:..:1'"""-7--'-7-'"l-"'"68""--__________ _ OFFICIAL EVENT OR NONEVENT PROGRAM NAME: Crazy Quilters of Federal Way Quilt Show 2015 PROPOSED DATE(s) OF EVENT (MM/DD/YY): __ October 23-25, 2015 ______________ _ GRANT AMOUNT REQUESTED $3.0QO Tourism Enhancement Grant Application Revised August 2014 255 Is this a new event or nonevent program? _Yes x No Has your organization ever applied for a TEG? _ x _Yes __ No If yes, when? _2013 ______ _ Has your organization received a TEG award in the past? _x_ Yes No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) __ more than 50 miles (Western WA) _x_ Statewide _x_ Multi-States (Western US)--· National __ International _ Briefly describe the event or nonevent program: Quilt Show to display quilts made by members of Crazy Quilters of Federal Way Is there a cultural or educational value to the event or nonevent program? If yes, please explain. This event will promote the art of quilting by providing a venue where beautiful qui Its made by local talented artisans will be displayed. will provide a source of inspiration and fel lowship for quilt enthusiasts, will draw awareness of Crazy Quilters within the quilting community as well as Federal Way, and wi ll highlight club activ ities within the Federal Way area. Crazy Quilters donates numerous guilts to organizations throughout Federal Way and South Ki ng County including Multi-Service Center, Children's Hospital, Swedish Hospital Cancer Unit. Fusion. Avalon, Pediatric Tntetim Care Center CPfCC) and Childhaven. Proceeds from this event will be used to provide supplies needed to complete tbe aforementioned guilts as well as help pay for educational programs for club members. FINANCIAL INFORMATION Attach a budget for the event or nonevent program listing revenue and expenses. In addition to revenue provided by the organization or the event (ticket sales, etc.), include a list of other sources of revenue support requested and confirmed (sponsorship, grants, etc.). Is this support in-lieu or financial? If financial, include the amount. Do you expect to make a profit? _ Yes _No If yes, how much? __ $1,400 __ MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook, Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. EVENT INFORMATION Length of the event: One Day_ Two Days _ Three Days _x_ Four Days_ Five or More Days __ Location of Event: Federal Way _x_ South King/North Pierce County __ Other? ______ _ Tourism Season: Peak (Jun-Sep) Shoulder (Oct, Jan-Mar) _x_ Off(Nov-Dec, Apr-May) __ Proposed venue(s): __ Weyerhaeuser King County Aquatic Center _____________ _ Have you confirmed the availability of the proposed dates at the primary venue? _x_ Yes No Will you have a need for secondary or practice venues? Yes _x_ No Proposed schedule of the event for each day: Tourism Enhancement Grant Application Revised August 2014 256 Date Time Date Time October 23, 2015 10:00 AM -5:00 PM October 24 2015 10:00 AM-5:00 PM October 24 2015 10:00 AM -4:00 PM ECONOMIC IMPACT OF EVENT Breakdown of projected attendance over the course of the event: Date: 10/23 Date:l0/24 Date:l0/25 Date: Total Attendance Attendance Attendance Attendance Attendance Spectators 140 180 140 460 Participants 85 85 85 255 Support Staff TOTAL 225 265 225 715 Provide an estimate of where projected attendees will travel from and their projected room nights (total number ofrooms for their entire stay) during the event. Local Regional Multi-States Attendees (less than 50 miles) (Western WA greater Statewide (Western US) National International tha o 50 miles) Spectators Room nights Room nights Room nights Room nights Room nights Room nights Participants Room nights Room nights Room nights Room nights Room nights Room nights Support Staff Room nights Room nights Room nights Room nights Room nights Room nights Total Projected Attendees __ 460 Total Projected Room Nights ___ _ Will you be listing any "Official Lodging" for this event? Yes _x_ No If yes, provide name, address, contact person, and phone number. Provide all hotels/motels that you will include in all your publicity for the event: List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Tourism Enhancement Grant Application Revised August 2014 257 Projected Attendees Hotel/Motel Number of Blocked Rooms Spectators Participants Support Staff THIS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. This event will bring in quilters from all across the state of Washington. The Quilting in America 2014 survey indicates that the ql1i.lting market is wo1th $3.76 billion nationwi.de annually. The Washington m1ilting community conttibutes at least $100 million to this total. Numerous quiJters travel throughout the state to attend quill shows. Based on feedback from our 2013 show, we know we have a quality show. Our show was compared as being eguaJ to. if not better. than tl1e quill show in Monroe which is the largest guilt show in Western Washington. The attendees from our last show are sharing about their good experience in F'ederaJ Wav while attending other shows throughout the state which will result in more quilters attending our show. Attendees will be eating in local restaw·ants and shopping in local stores. This means increased revue witlrin the city and increases awareness of the uniqueness of Federal Way and what it has to offer. Do you expect it will draw tourists from (and how many from each area): Less Than 50 Miles _200_ Greater Than 50 Miles (Western WA) _ 250 _ Statewide__ Multi-States (Western US) __ National International Do you expect tourists will stay for: Half-Day _x_ One Day __ Two Days _Three Days or More __ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) _ x _Entertainment __ Tourism Enhancement Grant Application Revised August 2014 258 Restaurants x Shopping_ x_ Lodging __ Tourist season: Peak (Jun-Sep) ___ Shoulder (Oct, Jan-Mar) _x_ Off (Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes __ No _x_ If yes, approximately how many? __ _ The undersigned certifies that the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature: Applicant's Printed Name: Linda G. Hill,__ ______________________ _ Applicant's Title: Quilt Show Chairperson~---------Date: March 31, 2015 _____ _ Tourism Enhancement Grant Application Revised August 2014 259 Quilt Show 2015 Budget Projected Projected Budget Item Revenues Expenditures Admission Donations $ 2,300.00 Vendor Rental/Fee $ 600.00 Facility Rental $ 4.160.00 Advertising/Publicity $ 1,000.00 Quilt Frame Rental $ 1, 100.00 Tea Room $ 400.00 $ 125.00 Labels/BallotsProgram $ 300.00 Quilt Challenge $ 25.00 Baskets/Door Prizes/Raffle $ 1,000.00 $ 25.00 Boutique $ 1,000.00 $ 25.00 Insurance $ 110.00 Sub Total $ 5,300.00 $ 6,870.00 TEG Grant (Requested) $ 3,000.00 Total $ 8,300.00 $ 6 870.00 Profit $ 1.430.00 3/31/2015 260 MARKETING FOR CRAZY QUILTERS OF FEDERAL WAY QUILT SHOW 2015 Following are some of the methods we will utilize to publicize our quilt show • Website: quiltersfedway.com • Face book: https://www.facebook.com/crazyqu ilters. federalway • Registered on two webs that list all quilt shows/shops throughout the United States o Quilt Shop Navigator: wrbqinc.com o Quilting Hub: quiltinghub.com • Advertising bookmarks will be distributed to quilt shops and quilt shows throughout Washington • Bookmarks will be displayed in all 50 quilt shops participating in the Western Washington Annual Quilt Shop Hop in June. During this 4 day event, hundreds of quilters travel from store to store with the intent of having their Shop Hop Passport stamped at as many shops as possible • Reader board display at the Weyerhaeuser King County Aquatic Center for one month prior to event • Community calendar listing in Federal Way Mirror as well as local newspapers in cities around Federal Way • Street signs placed at prominent intersections throughout Federal Way. 261 Exempt Organizations Select Check 990-N (e-Postcard) filer Information Tax Period: 2013 (05/01/2013 -04/3012014) Employer ldentlncatlon Number (EIN): 91-1410605 Legal Name: CRAZY QUILTERS OF FEDERAL WAY Malling Address: PO Box 3002 Federal Way, WA 98003 United States Doing Business As: Gross receipts not greater thin: $50,000 Organization has terminated: No Pr1nclpal Officer's Name and Address: Susan Hopper PO Box 3002 Fed9(al Way, WA 98003 United States Website URL: Page 1of1 Exempl Otgan@llons Select Check Home If the organization has filed additional Forms 990-N (a-Postcards), link(s) to addiUonal e-Postcardfilings are displayed below. CUck on the link(s) to see the information Included in lhose nling(s) Tax Year 2007 Tax Y•ar 2009 Tax Year 2p11 Tax Y•ar 2012 Return to Search Basuftl Botym to Search page http://apps.irs.gov/app/eos/ <lisp layEPostcard.do?dispatchMethod=disp layEpostlnfo&ePost... 5/28/2014 262 CITY OF .,.._.....-;::~ Federal Way TOURISM ENHANCEMENT GRANJ Applleallon Cheddl8t Please return this page along with the following grant application and all attachments. XO Original completed application and all attachments (single-sided) xO Electronic copy of application and all attachments xO Event or nonevent program budget xO List of other sources of funding, both requested and confirmed xO Marketing plan xO Non-profit registration (state or federal), if applicable Event or Nonevent Program Name: LIONS SCHOLARSHIP CAR SHOW CO-CHAIR Applicant's Name: ROGER HERSHEY Applicant's Title: ---'c ...... 0 ...... -...-c .... HA::..=.:IR...._ ________ Date: 3-31-6015 CEvent Aug 22.2015) Organization: FEDERAL WAY LIONS CLUB Email Address of Contact: roger.hershey@comcast.net Office use only Date Received: _______ (hard copy) _______ (electronic copy) 263 CITY OF TOURISM ENHANCEMENT GRANT Grant Appllcatlon GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CITY DOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, MEALS, UNIFORMS, GIVEAWAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIES, FACILITY UPGRADES, OR CAPITAL CAMPAIGNS. If a question is not applicable to your event or nonevent program, simply write ''NIA" in the space provided. Mail or drop-off your completed application to the address below. The electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development City of Federal Way 33325 81h Avenue South Federal Way, WA 98003-6325 Applicants will be notified of the date and time their application will be reviewed by the TEG Subcommittee. It is recommended that a representative of your organization be on hand at the review to answer questions from the TEG Subcommittee. APPLICANT'S NAME AND POSITION: ROGER HERSHEY, SCHOLARSHIP CAR SHOW CO-CHAIR NAME OF ORGANIZATION: FEDERAL WAY LIONS CLUB (FOUNDATION) WEBSITE ADDRESS: federalwaylions.org APPLICANT'S E-MAIL ADDRESS: roger.hershey@comcast.net FEDERAL TAX ID: 91-16114499 FEDERAL WAY BUSINESS REGISTRATION: NIA ForProfit: No_x__ Yes Governmental/Public Agency: No X_ Yes __ Non-Profit: No __ Yes X_ (include copy of current state or federal non-profit registration) Which Type: 501(c)3 _X_50l(c)6 _ 501(c) other?_ State: STREET ADDRESS: 1208 S.W. 312TH ST. FEDERAL WAY, WA. 98063 MAILING ADDRESS: FEDERAL WAY LIONS FOUNDATION P.O. BOX 3552 FEDERAL WAY 98063 DAYTIME TELEPHONE: ( 253 941-2715 OFFICIAL EVENT OR NONEVENT PROGRAM NAME: 11 TH ANNUAL LIONS SCHOLARSHIP CAR SHOW PROPOSED DATE(s) OF EVENT (MMIDDIYY): 08122/15 GRANT AMOUNT REQUESTED Tourism Enhancement Grant Application Revised August 2014 264 Is this a new event or nonevent program?_ Yes X No Has your organization ever applied for a TEG? _ X _Yes __ No If yes, when? MARCH 2013 &2014 Has your organization received a TEG award in the past? _X_ Yes _No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) __ more than 50 miles (Western WA)_ Statewide X Multi-States (Western US) __ National __ International _ Briefly describe the event or nonevent program: THIS WTLL BE AN ALLDAY CAR SHOW TO RAlSE f UNDS FOR DESERVING FEDERAL WAY SENfORS Is there a cultural or educational value to the event or nonevent program? If yes, please explain. YES. THIS EVENT WILL SHOWCASE CARS.TRUCKS & MOTORCYCLES OF ALL VINT AGES WITH GREAT HISTORIC VALUE FINANCIAL INFORMATION Attach a budget for the event or nonevent program listing revenue and expenses. In addition to revenue provided by the organization or the event (ticket sales, etc.), include a list of other sources of revenue support requested and confirmed (sponsorship, grants, etc.). Is this support in-lieu or financial? If financial, include the amount. Do you expect to make a profit? _ X Yes _No If yes, how much? $10,000 MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook, Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. F ACEBOOK; THE INTERNET;, CHAMBER OF COMMERCE; THE MIRROR; 4000-5000 FLYERS AT OTHER CAR SHOWS POSTERS AND STREET SIGNS EVENT INFORMATION Length of the event: One Day X_ Two Days _ Three Days_ Four Days_ Five or More Days __ Location of Event: Federal Way _X_ South King/North Pierce County __ Other? ______ _ Tourism Season: Peak (Jun-Sep) X __ Shoulder (Oct, Jan-Mar) Off(Nov-Dec, Apr-May) __ Proposed venue(s): SEARS PARKING LOT ON PACIFIC HIGHWAY SOUTH Have you confirmed the availability of the proposed dates at the primary venue? _x_ Yes No Will you have a need for secondary or practice venues? Proposed schedule of the event for each day: Date Time AUGUST 22. 2015 7:30 A.M. -5:00 P.M. ECONOMIC IMPACT OF EVENT Yes _x_No Date Breakdown of projected attendance over the course of the event: Tourism Enhancement Grant Application Time Revised August 2014 265 Date: Date: Date: Date: Total Attendance Attendance Attendance Attendance Attendance Spectators 1500+ Participants 200 Support Staff 30 TOTAL 1730+ Provide an estimate of where projected attendees will travel from and their projected room nights (total number of rooms for their entire stay) during the event. Local Regional Multi-States Attendees (less than 50 miles) (Western WA greater Statewide (Western US) National International than 50 miles) Spectators ???? Room nights Room nights Room nights Room nights Room nights Room nights Participants ???? Room nights Room nights Room nights Room nights Room nights Room nights Support Staff NIA Room nights Room nights Room nights Room nights Room nights Room nights Total Projected Attendees Total Projected Room Nights ___ _ Will you be listing any "Official Lodging" for this event? Yes X_ No If yes, provide name, address, contact person, and phone number. Provide all hotels/motels that you will include in all your publicity for the event: List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Projected Attendees Hotel/Motel Number Of Blocked Rooms Spectators Participants Tourism Enhancement Grant Application Revised August 2014 266 Projected Attendees Hotel/Motel Number of Blocked Rooms Support Staff THIS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. Do you expect it will draw tourists from (and how many from each area): Less Than 50 Miles __ Greater Than 50 Miles (Western WA)_ Statewide__ Multi-States (Western US) __ National __ International Do you expect tourists will stay for: Half-Day __ One Day __ Two Days _ Three Days or More __ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) __ Entertainment __ Restaurants __ Shopping __ Lodging __ Tourist season: Peak (Jun-Sep) Shoulder (Oct, Jan-Mar) ___ Off (Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes __ No __ If yes, approximately how many? __ _ The undersigned certifies that the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature: ROGER HERSHEY Applicant's Printed Name: ROGER HERSHEY Applicant's Title: CAR SHOW CO-CHAIR Date: 3-31-2015 Tourism Enhancement Grant Application Revised August 2014 267 .,..-,1\JAWC.IAI.. '.L.iF0t~A-11"tJ "'°B...>_,,,,:r ;;;,,z. ~ \ \.u J\v.ivM.. LIDl'J~ Cu.1a S:.•\oJ.R.S,..IP (.Aft. S'".ici"" -2.01.; Si,.9t·Ml]"C"~i> Wt • M:"'l)G~I.. WAY. WA.3 fu11'1C>ATIC..U ~~lh' L1c..l:: u:s~.rc:- ~r.:;:r .. '6!11St"<J.a..~rs...;x CM.Gil:>l\2. -~ ~ ~d'~i &.~•:iJ•'ii&'~(MASJJ).)£. ~r:.f'M'r:JtS --------- ~ Stw.a .. .!.~e~ 268 REVENUE SHIRTS & RAFFLES CAR PARTICIPANT FEES SPONSORS VENDOR BOOTHS DONATIONS TOTAL REVENUE EXPENSES AWARDS & PLAQUES PRINTING & POSTAGE SOUND SYSTEM SHIRTS SIGNS INSURANCE PERMITS SAN I-CANS BROCHURE TRAVEL PARTICIPANT AWARD TOTAL EXPENSES TOTAL REVENUE TOT AL EXPENSES NET REVENUE FEDERAL WAY LIONS SCHOLARSHIP CAR SHOW AUGUST 22, 2015 $2,200.00 $2,500.00 $8,000.00 $120.00 $800.00 $13,620.00 $950.00 $960.00 $200.00 $900.00 $200.00 $300.00 $60.00 $350.00 $300.00 $500.00 .$4,720.00 $13,620.00 $4,720.00 $8,900.00 269 ~o rporations Search r,~ " -1Searcl1 ... "·~· "'l =. Search ' ~L-•' •Home • Information Centeff • Nonprofits • Charities • Awards • Public Notices • Contact Us • EAQ. Print Page Corporations Division -Registration Data Search FEDERAL WAY LIONS CLUB, INC. Purchase Documents for this Corporation » UBI Number Category Profit/Nonprofit Active/Inactive 601598796 REG Nonprofit Active State Of Incorporation WA WA Filing Date 10/19/1964 Expiration Date 10/31/2015 4/9/2015 270 Inactive Date Duration Perpetual Registered Agent Information Agent Name JENNIFER MCCURDY Address City State ZIP 26122 SE 270TH ST MAPLE VALLEY WA 98038 Special Address Information Address PO BOX 3552 City FEDERAL WAY State Zip WA 98063 Governing Persons Title Name Director Additional Names On File, * President Purdom, CT Secretary Darrigan, Robert Treasurer Mccurdy, Jennifer Vice President Burt, Dorothy P_\Jrch"!_se QQ.cuments for this Corporation » « Return to Search List Disclaimer Address 2313 S 304th St FEDERAL WAY, WA 98003 104 S 325th PL FEDERAL WAY, WA 98003 21622 SE 270th St FEDERAL WAY, WA 98003 1842 S 285th PL Apt D FEDERAL WAY, WA 98003 Page 2of2 Neither the State of Washington nor any agency, officer, or employee of the State of Washington warrants the accuracy 4/9/2015 271 March 30, 2015 Dear City of Federal Way. USSSA Washington Fastpltch is excited to be hosting the Fall Championships Faetpltch Tournament 10U-18U at Celebration Park and Steel Lake on September 26·27, 20151 This ls the blgg ~t .. 11 111 of the Fall. We will bring girls fastp1tch teams in from across Western and Entem w.,. ,1 m<Jl n, Idaho, Oregon and Canada A tremendous amount of revenue is driven into the city as the teams require overnight accommodations at local hotels where we have room blocks, and also partake in shopping. movies. and the restaurants 111 the local Federal Way area. Additionally, we will be streaming all of the games live over the Internet, f amilles and friends will be watching from acron \ho Country and we have e~n had International vlewer&hip · they will all know that these game& are being played in the beautiful City of Federal Way, WA and will know the City hu a genuine Interest In promoting children's athletics. You consideration ror our group for the Touriem Enhancement Grant is greatly apprac1ated and we look forward to the continued growth of our program with Federal Way Celebration Park and Steel Lake. iJj It Ii 1 Knopp1 USSSA Wahington State F1stp1toh Director 206.617.9494 272 CITY OF ·-~::P Federal Way TOURISM ENHANCEMENT GRANT Application Checklist Please return this page along with the following grant application and all attachments. Original completed application and all attachments (single-sided) Electronic copy of application and all attachments Event or nonevent program budget List of other sources of funding, both requested and confirmed Marketing plan Non-profit registration (state or federal), if applicable Event or Nonevent Program Name:_,,u....,s ... s_s~A....:.W...,a....,sh .... in ... ii~to....,n...,,l•_..'as...,tp'"i .... tc...,_h _____________ _ Applicant's Name: Wi lliam Knoppj Applicant's Title: ----'t ..... rs .... s ..... s..._.A._.W .... A.......,...St..,.nt .... e..._F .... as"'t.ltpl'""it .... cb..__D .... int .... •c .... to .... r _____ Date: __ ....,M .... a....,r 3.._.0..._. 2 .... 0 .... 1 ..... s __ _ Organization: ___ .... u"""'ss=s ..... A.._W;...,,u_s ...... h...,in .... to_n ___________________ _ Email Address of Contact: _ _...w._..il ... li ... am ..... @._.....,ko._o_p...,pi ...... c .... om....._ ________________ _ Office use only Date Received: _______ (hard copy) _______ (electronic copy) Tourism Enhancement Grant Revised August 2014 273 CITYOF ·-~~ Federal Way TOURISM ENHANCEMENT GRANT Grant Application GRANT APPLlCATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CITY DOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, MEALS, UNIFORMS, GIVE AWAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF ALARIE A ILi p RA , OR APlTAL CAMPAIGNS. If a question is not applicable to your event or non event program. simply write "'N/ " in the space provided. Mail or drop-off your completed application to the addrc bel w. The electr nic c py may b • sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development City of Federal Way 33325 81h Avenue South Federal Way, WA 98003-6325 Applicants will be notined of the date and time their application will be reviewed by the TEG Subcommittee. It is recommended that a representative of your organization be on hand at the review to answer questions from the TEG Subcommittee. APPLICANT'S NAME AND POSITION: William Knoppi USSSA WA State Fastpitch Director _______ _ NAME OF ORGANIZATION: USSSA Washington _____________________ _ WEBSITE ADDRESS: www.usssawa.com. ________________________ _ APPLICANT'S E-MAIL ADDRESS: william@knoppi.com ___________________ _ FEDERAL TAX ID: 94-3 112567 FEDERAL WAY BUSINESS REGISTRATION:------ For Profit: No __ Yes_ Governmental/Public Agency: No_ Yes __ Non-Profit: No_ Yes -1L. (include copy of current state or federal non-profit registration) Which Type: SOl(c)J _x_ 501(c)6 __ 501(c) other?_ State: STREET ADDRESS: 510 N 84th St, Seattle WA 98103 _________________ _ MAILING ADDRESS: PO Box 919, Wauna WA 98395 -------------------- DAYTIME TELEPllONE: ( 206 ) 617-9494 OJ!FJCIAL EVENT OR NONEVENT PRO<.iRAM NAME: USSSA WA 2015 Fall Champjooshjps PROPOSED DATE(s) Of EVENT (MM/OD/VY): Sept 26-27, 20 I 5----------------- . Tourism Enhancement Grant Application GRANT AMOUNT REQUESTED SJ.500 Revised August 2014 274 ls this a new event or nonevent program? _Yes x No Has your organization ever applied for a TEG? _x_ Yes __ No If yes, when? _2014 _____ _ Has your organization received a TEG award in the past? _x_ Yes No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) __ more than 50 miles (Western WA)_ Statewide _x__ Multi-States (Western US) __ National __ International_ Briefly describe the event or nonevent program: ls ther~ a cultural or educational value to the event or nonevent program? If yes, please explain. FINANCIAL INFORMATION Attach a budget for th event r nonevent program Ii ting rcvenut! and e p n ·•-.In additi n to re enu ·pro ided by the rganizati n r the c cnt (ticket sales, etc.), include Ii f thcr urccs of r er ue upport requc ted and confim\etl ( p n r hip, grants, etc.). ls this suppon in-lieu r linon ial I financial, mclud ·the nmount. Do you expect to make a profit? _Yes _x_ No If yes, how much? ___ _ MARKETING Attach int4 rmation n h \! the c ont or n nc ent program will be publicized and marketed. List all publications and media enue. (Face k, ·willer, web ite, brochures, newspaper, magazines, etc.); in addition to any give away promotional material that will he used. EVENT INFORMATION Length of the event: One Day_ Two Days _x_ Three Days_ four Days_ Five or More Days __ Location of Event: Federal Way _x_ South King/North Pierce County __ Other? ______ _ Tourism Season: Peak (Jun-Sep) _x __ Shoulder (Oct, Jan-Mar) Off (Nov-Dec, Apr-May) __ Proposed venue(s): Celebration Park and Steel Lake Park, Federal Way W ---------- Have you confinned the availability of the proposed dates at the primary venue? -L-Yes No Will you have a need for secondary or practice venues? _1S,_ Yes _ No Proposed schedule of the event for each day: 8·0 Tourism Enhancement Grant Application Revised August 2014 275 ECONOMIC IMPACT OF EVENT Breakdown of projected attendance over the coune or the event: ' ; Date: 9/26 Date: 9/27 Date: Date: Total ' .. ~-i Attendance Attendance Attendance Attendance Attendance I Spectaton i 1224 L 24 t Participants i 408 408 r l j .... j Support Starr : 30 ... 30 l j TOTAL ! 1662 ! 1662 I I Provide an estimate of where projected attendees will travel from and their projected room nights (total number of rooms for their entire stay) during the event. I j Attendees Local (lrs.t lhlD !IO miles) Spectaton Room nights I I Participants 10_ Room nights I Regional (WtstrraWA grutrr lh1n ~ mllH) I Statewide : Multi-States I (WnlrmUS) National 5_1 Room nights 12_, Room nights 2 __ i Room 1 nights I l2 __ i Room ; nights 1 I Room nights Room nights 15 t I Room nights Room nights lnternationa I I __ Room nights 15_ Room nights Support Starr Room nights L Room nights 1--1 Room nights I Room nights 1 Room nights Room ; nights i l Total Projected Attendees ___ _ Total Projected Room Nights __ _ Will you be listing any "Onicial Lodging" for this event? _x._ Yes No If yes, provide name, address, contact person, and phone number. Marriott Courtyard 425-214-2721 Lauren Phillipy _________________ _ Hampton Inn 253-946·7000 Ccystul Santnmarjna. OualiLy Inn and Syjtes 253-R 5-4 141 Nicky Provide all hotels/motels that you will include in all your publicity for the event: List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Tourism Enhancement Grant Appllcotion Revised August 2014 276 Holel l\lo1ul I\ lru r11111 ( •Uri) JrJ If. M 1111t1ll < uurt}1t1d II "lurnoll C. uurl} 1rd TlllS SE( T lO 'IS H)I{ 'O NE Vl:NT J>JU>G I< \ ·IS l>c~rtl~ "''" th1· 1wn"Hlll Jlf'll •r,1111\\tll1111p11•\{ 111-.rc.1 r. un m ... It\ lltt .. 111 l «.'\J.i d \\J1 --"I" ll 1 ' 'll \:'.\pt.~t 11 \\ 111 dra\\ luurt '" 1to111 wm1 h ''' 111 "" lr•\m \! 1~ h H .n· I c 1111111 "II \l1f.:, (11·111.:t lhtu1 OM1lc 1\\ u:m\\\1 "hll\.\\hk \l1lt1...,lo1h~1\\ ·rr,l\1 "'""'""! lnlclll llhllhll 1>11 '<\I C"'(lCCI lllllf l')llt \\-Ill ·Ill\ h I 11111 I >i1~ I I I •1111 \ °'1h11tldi;1 I l I l J.111 \ l,11 I\\ I l>ll\ I 1llcn.1111111 .. n ' I I I 1 'n•\ l\1."\: \pr \l,I\ I II \ • 11 l'·1•\llll.1h.h li.1\' 1111111\ 1 Ill 11111/. ,.,, •11 •d • ·rt1fi, ,, 1l ,1t In f11 11rmut11m "''''' lc!tl 1/tt111 1 ""' 111 I 11t, 111 11 •1111/ 11111 I iYJ/t'• 111111• ""' '11 1·.t "" ,,,,.,,. I "/ """'"' ' .,,,, dlld ,. ,.. • : . .,. ~ j)~ ,,,,1 .. 1;,,,. .. , , .. I ' '' "''"'"'"". \p1>hunul'' ''JI"""'" {rj 7' I . J .-( 1!,.A)ff) I <\pph\:t11ll Pr tnh:d '\ 111 c.: \\ 11!1<1111 l\.n tpJ WU f 7 'Vl/V/ Appli.:nnt .. I nh:. I ~'i~ \ \\ \ I I !plldt SUll1. Dll'C\.:l(H , Jlll' I ll) "'111 ~ I{ ' I \11 1•1 111 I I 277 Budget for: USSSA Washington Fastpitch Submitted by: William Knoppi -USSSA Washington ·Event Date: 9/26·27/2015 Catagory Budget Teams 30 Fee 425 Total Income 12750 Fteld Cost 1500 Award Cost 550 Shtrts 1650 Um pt re 7360 Day of Event Staff Taxes 200 Entertainment / 1500 Marketing I 1500 Streamfn&-Costs 700 Balls 350 Sanction Fees 700 Total Costs 16010 Net Income -3260 278 Marketing Plan USSSA WA Faatpltch Fall Championships September 26-27, 2015 Federal Way, WA USSSA Washington Fastpitch will market the event through aggressive advertising campaigns, which will include email marketing, Facebook, Twitter, lnstagram, flyers, message board, and event based advertising. Additionally, telephone campaigns by employees to coaches to create further awareness and excitement about the event and discuss further detalls on the tournament package, live streaming, and scholarship opportunities for graduating senior high school players. 279 I, RALPH MUNRO, Secretary of State of the State of Washington and custodian of its seal, hereby issue this CERTIFICATE OF AMENDMENT to UNITED STATES SLO~PITCH SOFTBALL ASSOCIATION, WASHINGTON STATE DMSION a Washington Non Profit corporation. Articles of Amendment were filed for record in this office on the date indicated below. Changing name to UNITED STA TES SPECIAL TY SPORTS ASSOCIATION, WASHINGTON STA TE DIVISION UBI Number: 601 235 790 Date: January 14, 1999 Given under my hand and the Seal of the State of Washington at Olympia, the State Capital 280 CITVOF ... ~-...;;;;;~ Federal Way TOURISM ENHANCEMENT GRANT Applleall• Cheddlst Please return this page along with the following grant application and all attachments. XO Original completed application and all attachments (single-sided) xO Electronic copy of application and all attachments XO Event or nonevent program budget 0 List of other sources of funding, both requested and confirmed XO Marketing plan 0 Non-profit registration (state or federal), if applicable Event or Nonevent Program Name: ___ ""'O=ne ...... D=--re_,.am-....-B_...a=sk=e=tb.,..a=ll...-T ..... ou,...m.,,.a=m ... e .... n.._t ------- Applicant's Name: David Shephard Applicant's Title: ----'O"""wn.:..:.=e=r-"'o"'-f S=h=o=ot=in'""'g~S=ta=r.._s _____ Date: ___ 3=/.._31.._/ ..... 15'----- Organization: ---=-Sh=o'--"o-=ti=ng=--=St=ar=s----------------------- Email Address of Contact: -----"6=3=si=xt=h1=·e=es=b.:.iep""'@""'.g:.:.m=a=il=.c=om....._ ___ _ Office use only Date Received: _______ (hard copy) _______ (electronic copy) 281 CITY OF Federal Way TOURISM ENHANCEMENT GRANT Grant Applladlon GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CITY DOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, .MEALS, UNIFORMS, GIVEAWAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIES, FACILITY UPGRADES, OR CAPITAL CAMPAIGNS. If a question is not applicable to your event or nonevent program, simply write "NIA" in the space provided. Mail or drop-off your completed application to the address below. The electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development City of Federal Way 33325 8th A venue South Federal Way, WA 98003~6325 Applicants will be notified of the date and time their application will be reviewed by the TEG Subcommittee. It is recommended that a representative of your organization be on hand at the review to answer questions from the TEG Subcommittee. APPLICANT'S NAME AND POSITION: .... D'""a'-v1 ..... · d._.S._.h""'e.,..p~ha'-r~d/_O~w_n_er _________________ _ NAMEOFORGANaATION: __ ~S=h=oo=t=iru~g~S=t=ar=s _____________________ _ WEBSITE ADDRESS: ----"""N""'"/""'A=--------------------------- APPLICANT'S E-MAIL ADDRESS : _ ___,,6'-"3~si...,x""'thr..,._e;:.:e::.>:s=he""'p""'@~gm=ai...,l.=co=m"'°----------------- FEDERAL TAX ID: 603337460 FEDERAL WAY BUSINESS REGISTRATION: _____ _ For Profit: No Yes _K__ Governmental/Public Agency: No ~Yes __ Non-Profit: No _K__ Yes __ (include copy of current state or federal non-profit registration) Which Type: 501(c)3 __ 501(c)6 _ 50l(c) other?_ State: STREET ADDRESS: 1702 Douglas Court/ Milton. w A 98354 MAILING ADDRESS: 1702 Douglas Court/ Milton, WA 98354 DAYTIME TELEPHONE: (253) 391-4 731 OFFICIAL EVENT OR NONEVENT PROGRAM NAMIE: One Dream Basketball Tournament PROPOSED DATE(s) OF EVEN287T (MM/DD/YY): _0""'7 ...... /1....,l.._/1=5_-----"0_..7 /....:.1=2/....:.1.:...5 _____________ _ Tourism Enhancement Grant Application GRANT AMOUNT REQUESTED $ $4720 Revised August 2014 282 Is this a new event or nonevent program? _X_ Yes No Has your organization ever applied for a TEG? _Yes ~X __ No If yes, when? _______ _ Has your organization received a TEG award in the past? _Yes _X_ No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) __x_ more than 50 miles (Western WA)_ Statewide __ Multi-States (Western US) __ National __ International _ Briefly describe the event or nonevent program: A weekend Basketball tournament for school age children Is there a cultural or educational value to the event or nonevent program? If yes, please explain. Fostering good sportsmanship in athletics. FINANCIAL INFORMATION Attach a budget for the event or nonevent program listing revenue and expenses. In addition to revenue provided by the organization or the event (ticket sales, etc.), include a list of other sources of revenue support requested and confirmed (sponsorship, grants, etc.). Is this support in-lieu or financial? If financial, include the amount. Do you expect to make a profit? _x_ Yes _No If yes, how much? ~3~58~0....._ __ _ This is a shared profit between Federal Way Community Center, Shooting Stars, and other sports organizations and partners. MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook, Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. EVENT INFORMATION Length of the event: One Day_ Two Days _A_ Three Days_ Four Days_ Five or More Days __ Location of Event: Federal Way _X_ South King/North Pierce County __ Other? ______ _ Tourism Season: Peak (Jun-Sep) _X_ Shoulder (Oct, Jan-Mar) Off (Nov-Dec, Apr-May) __ Proposed venue(s): Federal Way Community Center Have you confirmed the availability of the proposed dates at the primary venue? Yes _x_No Will you have a need for secondary or practice venues? Yes __X_ No Proposed schedule of the event for each day: Date Time Date Time July l 11h_, 2015 8am-4om July 121\ 2015 8am-3pm x Tourism Enhancement Grant Application Revised August 2014 283 ECONOMIC IMPACT OF EVENT Breakdown of projected attendance over the course of the event: Date: 7/11/15 Date: 7/12/15 Date: Date: Total Attendance Attendance Attendance Attendance Attendance Spectators 300 300 Participants 360 360 Support Staff 20 20 TOTAL 680 680 Provide an estimate of where projected attendees will travel from and their projected room nights (total number of rooms for their entire stay) during the event. Local Regional Statewide Multi-States Attendees (less than 50 miles) (Western WA greater (Western US) National International than 50 miles) Spectators 2 Room nights Room nights Room nights Room nights Room nights Room nights Participants 2 Room nights Room nights Room nights Room nights Room nights Room nights Support Staff 2 Room nights Room nights Room nights Room nights Room nights Room nights Total Projected Attendees __ 6_8_0 __ _ Total Projected Room Nights 60-80 Will you be listing any "Official Lodging" for this event? Yes _x_No If yes, provide name, address, contact person, and phone number. Once date is confirmed, promotional material will include lodging information Provide all hotels/motels that you will include in all your publicity for the event: List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Projected Attendees Hotel/Motel Number of Blocked Rooms Spectators Tourism Enhancement Grant Application Revised August 2014 284 Projected Attendees Hotel/Motel Number of Blocked Rooms Participants Support Staff THIS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. Do you expect it will draw tourists from (and how many from each area): Less Than 50 Miles __ Greater Than 50 Miles (Western WA)_ Statewide __ Multi-States (Western US) __ National __ International Do you expect tourists will stay for: Half-Day __ One Day __ Two Days _Three Days or More __ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) __ Entertainment __ Restaurants __ Shopping __ Lodging __ Tourist season: Peak (Jun-Sep) Shoulder (Oct, Jan-Mar) ___ Off (Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes __ No __ If yes, approximately how many? __ _ The undersigrzed certifies that the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature: _D~a"""v'""id""'S""'h""'e"'p""h=a"""rd=------------------------- Applicant's Printed Name: ~D~a~v~id~S=h=;ep"""'h=a=rd~---------------------- Applicant's Title: __,O""'"w"'-n=e=r ______________ _ Date: 3/31/15 Tourism Enhancement Grant Application Revised August 2014 285 Event Budget for One Dream Basketball Tournament Income Estimated ActuaJ Total income : • • • • 1 • • 200 $7.00 $1,400.00 $0.00 400 $5.00 $2,000.00 $0.00 36 $250.00 $9.000.00 $0.00 Total $12,400.00 $0.00 $0.00 $0.00 $0.00 TotaJ $0.00 Large boolfta @ $0.00 $0.00 Med. booths @ $0.00 $0.00 Small booths $0.00 $0.00 Total $0.00 $0.00 -400 Concessions $1.00 $-400.00 $0.00 Items @ $0.00 $0.00 Items @ $0.00 $0.00 Items @ $0.00 $0.00 Total $400.00 $0.00 286 March 31, 2015 One Dream Basketball Tournament Marketing Plan Projected tournament dates: July 11th, 2015-July 12th, 2015 Location: Federal Way Community Center One Dream weekend basketball tournament will be advertised via Facebook, Twitter, Flyers, Federal Way Community Center website and lnstagram. All funding sources and supporter's logos will be included in all print and electronic advertisements. All signage pre event and during event will indicate partners and supporters. In addition, during the weekend tournament there will be announcements made letting spectators and participants know of all funding sources. 287 Dear Mayor Farrell. City Council and Staff, -~-----~-~ I would like to take this opportunity to issue a "Job Well Done" to staff of the Federal Way Community Center. This is in regard to the youth basketball tournament held in Federal Way over the Martin Luther King weekend. This event was organized by David Shephard with the support of Kimberley Shelton and others. The tournament brought nearly 200 youth basketball teams to Federal Way that played at various venues, including the Federal Way Community Center, around our city. These teams were from Washington (Bellingham to Vancouver), Alaska, Idaho, and Oregon. Each team was composed of 8 tO 12 players along with countless parents and siblings. If you do the math this means that we had well over two thousand people in our hotel rooms, restaurants, and shops. The obvious economic impact to our city was substantial. During the tournament I was at the Community Center for my workout and the energy in the gym with three games going on at once was electric. I am sure that many of these players and their families will be back in our area as tourists or as participants in future. Similar tournaments are being planned for this spring and summer Events such as the Martin Luther King Youth Basketball Tournament will be part of the lifeblood of our economy here in Federal Way. David and Kimberley should be proud of their efforts. We should, as a community, thank them for helping to make Federal Way a better place to live and work. They have my personal thanks and I wanted to share this with the Council. I hope that this kind of event continues and that even more events of a cultural type will be held at the PACC, all enhancing Federal Way and bringing tourism dollars and good feelings into our community. 111• Yours truly, Allen Nelson (27 year resident of Federal Way) David S!1ept1ard , r • 253.391.4731 (Business Line) 63slxthreeshep@gmall.com (E1mil) www.shootlngstarsbball.com Vision+Resources=Mission Accomplished - . -• L' ._I • 1 .. .· 288 CITY OF Federal Way TOURISM ENHANCEMENT &RANT Appllcatlon Checkllet Please return this page along with the following grant application and all attachments. ~ Original completed application and all attachments (single-sided) &--meetronic copy-of-application and aH attachments- ~ ~ I& Event or nonevent program budget List of other sources of funding, both requested and confinned Marketing plan ~ Non--profit registration (state or federal), if applicable Event or Nonevent Program Name: Federal Way Symphony M1niah Concert 201 S Applicant's Name: Arma James Miller Applicant's Title: -~E=xec~ut~iv~e =D~irect=or=---------Date: 3/31/l S Organiution: ------=-F-=ed=eral~W==ay-=S~ym=p=h=on:.:..Y'--------------- Email Ad~ of Contact: anna@federalwaysymphony.org Office use only Date Received: ·3 f..J f (hard copy) 7i 12/ (electronic copy) I 289 CITY OF Federal Way TOURISM ENHANCEMENT GRANT Grant Appllcatlon GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CITY OOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, MEALS, UNIFORMS, GIVEAWAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIBS, FACILITY UPGRADES, OR CAPITAL CAMPAIGNS. If a question is not applicable to your event or nonevent program, simply write "N/A" in the space provided. Mail or drop-off your completed application to the address below. The electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II -Community-De¥elopmen&-- City of Federal Way 33325 glh Avenue South Federal Way, WA 98003-6325 Applicants will be notified oftbe date and dme their application will be reviewed by tbe TEG Sabcommittee. It is nc:ommeilded that a representative of yoar organization be on band at the review to answer q-uestions from the TEG Subcommittee. APPLICANT'S NAME AND PoSITION: Anna James Miller. Executive Director NAMEOFORGANIZATION:~F~ed=el'.=a=l~W~a~v~S~v~m=p=h=o=ny.__~~~~~~~~~~~~~~~~~~~ WEBSITB ADDRESS: fedemlwaysymphony.org APPLICANT'S E-MAIL ADDRESS: an=n=a""'@ .... fed=e=raJ=w.;.;...=.ayL.::s ... y=m""'p=ho=n"""'y--".o=rg,.,__ _______________ _ FEDERAL TAX ID: 23-7310860 FEDERAL WAY BUSINESS RBOISTRA TION: FW-00· l 01761 For Profit: No_x_ Yes_ Oovemmental/Public Agency: No_x_Yes __ Non-Profit: No_ Yes _x_ (include copy of Clllnmt state or federal non-profit reaistration) Which Type: SOl(c)3 J_ 50l(c)6 _ 501(c) other?_ State: STREET ADDRESS: 33330 8111 Ave Federal Wa WA 98003 MAILING ADDRESS: PO Box 4513, Fed.eral Way, WA 98063 DAYTIME TELEPHONE: (253) 529-9857 Fax: ( N/A ) OFFICIAL EVENT OR NONEVENT PROGRAM NAME: Federal Way Symphogy Me8siah 2015 PROPOSED DATE(S) OF EVENT (MM/DD/YY): =-11=-/....,1 3~/~15~1 ~l/2=2~/~15 ______________ _ Tourbm Enhancement Gnnt Application GRANT AMOUNT REQUESTED p,ooo Rovisc:d Aupst 2014 290 Is this a new event or nonevent program?_ Yes ~-No Has your organization ever applied for a TEG? _x_ Yes __ No If yes, when? Twice yearly, several years Has your organization received a TEG award in the past? _x_ Yes No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) __ more than 50 miles (Western WA)_ Statewide x ~~-Multi-States (Western US) __ National __ International_ Briefly describe the event or nonevent program: Our Messiah concert wHJ feature Federal Way Chorale and Federal Way Symphony with over 75 artists from all over Washington State. Is there a cultural or educational value to the event or nonevent program? If yes, please explain. Yes I Our Messiah brings the community together in a celebration of Baroque music and favorite holiday tradition connecting many local seniors, families, and students with local and regional professional musicians. The program encourages the cultural practice of attending live concerts and sharing music across generations in a come-as-you-are, approachable format. Our dress rehearsal will be open to invited groups of students from regional universities and schools. Free concert tickets will be given to youth 18 and under to attend the concert, -----+'nereasing cultuml-aocessibtlity-amhnosic education among iucat-s FINANCIAL INFORMATION Attach a budget for the event or nonevent program listing revenue and expenses. In addition to revenue provided -by-the organization or the-event-(ticket sales, etc~); -include a-list-of other sources of revenue support-requested and confirmed (sponsorship, grants, etc.). Is this support in-lieu or financial? If financial, include the amount. Do you expect to make a profit? _Yes _x_ No If yes, how much? ___ _ MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook, Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. EVENT INFORMATION Length of the event: One Day_ Two Days _L Three Days_ Four Days_ Five or More Days __ Location of Event: Federal Way _x_ South King/North Pierce County __ Other? ______ _ Tourism Season: Peak (Jun-Sep) Shoulder (Oct, Jan-Mar) Off(Nov-Dec, Apr-May) _x_ Proposed venue(s): Saint Luke's Church, Federal Way Have you confirmed the availability of the proposed dates at the primary venue? _x_ Yes No Will you have a need for secondary or practice venues? Proposed schedule of the event for each day: Date Time 11/13/15 7:30-IOPM Tourism Enhancement Grant Application Yes _x_No Date Time 11/22/12 2-4PM Revised August 2014 291 ECONOMIC IMPACT OF EVENT Breakdown of projected attendance over the course of the event: Date: Date: 11122115 Date: Date: Total 11/13115 Attendance Attendance Attendance Attendance Attendance Spectators 50 501 551 Participants 80 80 160 Support Staff 3 15 18 TOTAL 133 596 729 Provide an estimate of where projected attendees will travel from and their projected room nights (total number ofrooms for their entire stay) during the event. Attendees Local Regional Statewide Multi-States National International (Western WA greater (Western US) (less than 50 miles) than 50 miles) Spectators 398 102 51 Room nights Room nights Room nights Room nights Room nights Room nights Participants 5 70 5 Room nights Room nights Room nights Room nights Room nights Room nights Support Staff 15 3 Room nights Room nights Room nights Room nights Room nights Room nights Total Projected Attendees __ 7_2_9 __ _ Total Projected Room Nights ---"'1-'-0--"-2~0 __ Will you be listing any "Official Lodging" for this event? x Yes No If yes, provide name, address, contact person, and phone number. Jenny Vasquez, Courtyard Marriott, 31910 Gateway Center Blvd. S., Federal Way, WA 98003, 529-0200 Kala Jones, Clarion Hotel, 3 1611 201h Ave S, Federal Way, WA 98003, 941-6000 Provide all hotels/motels that you will include in all your publicity for the event: Clarion Hotel, Coufil=ar=d'-'M=a=rr=io::..:t;.:..t ________________________ _ List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Projected Attendees Hotel/Motel Number of Blocked Rooms Spectators NIA NIA Tourism Enhancement Grant Application Revised August 2014 292 Projected Attendees Hotel/Motel Number of Blocked Rooms Participants NIA NIA Support Staff NIA NIA THIS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. '(\ I CA Do you expect it will draw tourists from (and how many from each area): Less Than 50 Miles __ Greater Than 50 Miles (Western WA)_ Statewide__ Multi-States (Western US) __ National __ International Do you expect tourists will stay for: Half-Day __ One Day __ Two Days _Three Days or More __ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) __ Entertainment __ Restaurants __ Shopping __ Lodging __ Tourist season: Peak (Jun-Sep) __ Shoulder (Oct, Jan-Mar) ___ Off(Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes __ No __ If yes, approximately how many? __ _ The undersigned certifies that the in ormation provided abo on history of similar events and acl v 'ties that are availabl t is true and accura_te and any projections are based the ind c adjusted to local conditions. Applicant's Printed Name:-'-'A=n=n=a-=-J=am=e"-s =M=i=ll=er=----------------------- Applicant's Title: Executive Director Date: _3.._....._~ O~\ ~~\ ?)=---- Tourism Enhancement Grant Application Revised August 2014 293 "Messiah" Budget 2015 A. !\RIAN DAl'LNl'<lkt MUSIC l111llCTOR 1.ncome Contributed -Grants Federal Way Tourism Grant Pending $3,000.00 Federal Way Arts Commission Contract For Services Confirmed $2,728.50 4Culture Confirmed $562.50 Earned Concert ticket sales (singles and subscriptions) Anticipated $4,500.00 Concert concessions Anticioated $200.00 Ad.sales ia coacect pro~·~-I In p.ax:ec:c (:o:nn nr Total $11,491.00 Expenses Production Costs Musician fees $6,000.00 ' --·· ·Guesn:horus-tee· · . ---. -·~. ·-. --.. --··$2;000;00 Guest artist fees $1,500.00 Food and beverage for concerts $100.00 Venue rental for concerts & instrument storage Jan. $750.00 Program and ticket printing $200.00 Technical personnel fees for concerts $150.00 Box office staff for concert $140.00 I Marketing and advertising $541.00 i Insurance $110.00 ; I Total $11,491.00 Net $0.00 294 /\. l\klAN DM1EN11u1u. Music D11UCll.>n Marketing Plan -Messiah 2015 Print Advertising: Postcard mailing to internal list (about 500 addresses) Posters in Federal Way, Auburn, Des Moines (100 locations) Fliers distributed to chorus members and local retirement communities Federal Way Mirror ad the week prior to the concert Auburn Re orter de endin on budget Tacoma News Tribune (depending on budget) Electronic Advertising: Federal Way Mirror the week prior to the concert ~~l'!!.a~~~!~s_!s _to .. ~~_rg~te.q !J1tt::r1!~l_Ji~t~_(a_~o\jt __ 90_0 p~()ple). Facebook and Twitter posts Facebook paid ads to targeted interest groups Media: Press releases to Federal Way, Auburn, Des Moines, Tacoma, and SeaTac publications, radio, magazines, biogs, and event calendars Calendar listings and e-mail blasts from SoCo Culture City of Federal Way online calendar Federal Way Symphony website Inclusion in church bulletin at local churches (5-10) Word of mouth 295 Internal Revenue Service District Directer Dlte: 2 2 APR 1983 Federal Way Philharmonic e.o. Box 4513 tederal Way, WA 98063-451~ Dear Applicant: Department of the Treasury IP/10-II:VO r...,., ldlntlftutton ...._or. 2.,_7310060 Accaunttnc .._.. lndlfts: June 30 Fmm 9IO ReqldN!d: l]J Y• 0 No ...... to c:oract: Bllen Ol1TH' cantMt T11111hoo• Nulllllr. (206) 442-5106 Baaed on intormation supplied, and asswain& your operation• will be .. atated in your application tor recognition ot exemption, •• have determined you an •:&•!!Pt ---.r-roarhderal 1ncom• tax under-sectton-5&1-(-c-)-~) or th• Intem&l RrNtw--Cod.--.----------1 W• have turth9r determined that you art not a priT&te toundation within th• meaninc or aection S09(a) ot th• Codi. becaW11 you are an orcanization de•cribed in aection sog(a)(2). It your eou:rcai or support. -or your pu-rpoaH. character" -or method ot operation chan1e. pleue let WI know •o we can conaider the 1tteat ot the chance cm 10.r exempt status and toundation status. 41so, you •bould intorm us ot all obanc .. in your naae or addre••· Generally, you are not liable tor social ••curtty (FICA) tax•• unle .. you tile· a waiver or ex1•ption certiticate as provided in the Federal In11Uranc• CoDtr1butioll8 Act. It you ha•• paid FICA tax•• without tilinc the waiver, you abould CODtaat ua. You are not liable tor the tax impoaed under the F'ederal Unemployment Tu Aat ( ruTA) . Since you are not a private toundat1on, you are not subject to th• exci•• tax•• under Chapter 42 ot the Code. However. you are not automaticall7 exempt troa other Federal exci•• tax••· If you have an7 que•t1ona about 1xci••· employment, or other Federal t~ ... pleue let ua know. , Donor• 11&7 dedaot c:antribution• to you aa provided in section 170 ot the Code. Beque•ta, lepain, cleTun. tran•t•ra. or ,1rta to you or tor your uae are d•ductibl• tor Federal eatat• and 1itt t.X purpo••• it-they meet tb• applicabl• provision• ot ••aU.0118 20SS. 2106,; and 2~22 ot the Code. The box checked in th• headin1 ot thi• letter llho .. whether you auat tile Form 990, Return ot Orpnization Exempt troa Incoae tu. It X11 i• gbec1ttcl JO" are require~!~ til• ror:m 990 only 1t vour 1ro1• r!c•ipt each year are nonaall7 more tfiiil"llOLQQ.O. It a return 1s required, it llWlt be tiled by th• l~tb ~ ot Dt'thi titth month attlr the end ot your annual account.inc period. Th• law iapo••• a penalt1 or 110 a d.Q_, up to a mui11ua ot 15,000, when a return 1• tiled late, unl••• then 1• nuonabl• caue tor the delQ. P.O. lex 21 u-. s.ttle. WllNnpon 111 1 1 c-. ...._M7(DO) (S-77) _, 1.. 296 You are not required to tile Federal income tax returns unless you are subject to the tax on unrelate~ business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T. In this letter, we are not determining whether any of your present or proposed activities are unrelated trade or business as defined in section 513 of the Code. ~ \j '// -~ ~.-lfou need an employer identification number even if you have no employees. If an employer identification number was not entered on your_application, a number will be assigned to you and you will be adv.ised of it" .. Please 'use that number on all returns you file and in all correspondence with the Int~rnal Revenue Service. Because this letter could help resolve any questions about your exempt .status and foundation status, you should keep it in your permanent records. !f !',,'l have any queeticns, plaase cantac\. the person whose name and telephone number are shown in the heading of this letter. litter 947(00) (5-77) 297 CITY OF ~~~:=iii' Federal Way TOURISM ENHANCEMENT GRANT Application Checklist Please return this page along with the following grant application and all attachments. M Original completed application and all attachments (single-sided) ~ Electronic copy of application and all attachments -eA\ 111~' ~ ~ Event or nonevent program budget ~ List of other sources of funding, both requested and confirmed /t/•111' EJ Marketing plan I AJ Pr• (I •.s ,...,. ff Non-profit registration (state or federal), if applicable Event orNonevent:Program Name: ___________________ _ Applicant's Name: ld.s/Z'tZIC/1'-Joc...-1 Z..T?-/ 0 r .ti-l>E.eA?.. w /l-i ~ G~,e1vt> KNfA.rw ~ I Applicant's Title: //t ~£ fk£.(1 i)~,,V ;-Date: 1/.Zt /,-, Organization: /hr 7'V!Zte/t?. Jo c, £ 7 o r: n/) f6'.-4t-. tJ o/ Email Address of Contact: q }:;.vu--rz_P ~ & Cd #C: t:Z I" r. /f/ e. t" v Office use only Date Received: _______ (hard copy) _______ (electronic copy) 298 TOURISM ENHANCEMENT GRANT Grant Application GRANT APPLICATION INSTRUCTIONS: Read the entire packet before completing this application. Answer each question to the best of your ability. THE CITY DOES NOT PROVIDE FUNDING FOR TOURNAMENT ENTRY FEES, TRAVEL, LODGING, MEALS, UNIFORMS, GIVEAWAY ITEMS, PERMANENTLY HELD EQUIPMENT, STAFF SALARIES, FACILITY UPGRADES, OR CAPITAL CAMPAIGNS. If a question is not applicable to your event or nonevent program, simply write "NIA" in the space provided. Mail or drop-off your completed application to the address below. The electronic copy may be sent to tina.piety@cityoffederalway.com. Tina Piety, Administrative Assistant II Community Development City of Federal Way 33325 8th Avenue South Federal Way, WA 98003-6325 Applicants will be notified of the date and time their application will be reviewed by the TEG Subcommittee. It is recommended that.a representative of your organization be on hand at the review to answer questions from the TEG Subcommittee. APPLICANT'SNAMEANDPOSITION: tr-d./Jt.1) i:vu T2C'°,tJ NAME OF ORGANIZATION: ;Jo PfltC.'1t-Jc).,:.u:ry .. ~ ftaEA'/l/z,. ?-.117 WEBSITE ADDRESS: fi/JE/i}1Uv1f//1f/}l('Zf' () IZ.6 APPLICANT'SE-MAILADDRESS: & ~(;f 7)e;,J@ C.c1MC&?.J'/. A/Cr FEDERAL TAX ID: '//-f t/-L 7 () 7 7 FEDERAL WAY BUSINESS REGISTRATION:;),() .. fP9 -/~l'f'J -tb -"G For Profit: No ___k Yes__ Governmental/Public Agency: No~ Yes __ Non-Profit: No __ Yes f...-(include copy of current state or federal non-profit registration) Which Type: 50l(c)3 __k_ 501(c)6 _ SOl(c) other?_ State: STREET ADDRESS: kbc./f {, 3/.J. C Jf /-&~~£/ft.. l'Jf.?y / w/J- 7 MAILINGADDRESS: (JCJ~il 1---S-t./Jo Rl)~.(+c.. t.J~ vi/}-917093 DAYTIME TELEPHONE: (}.D h!f? -5"-J' '2--Fax:,___,__ _____________ _ OFFICIAL EVENT OR NONEVENT PROGRAM NAME: .<-.//t......:'I J~1 ..... r_,_1tl:_;;,J __ c_._~_· _n_e;_;<:. _________ _ PROPOSED DATE(S) OF EVENT (MM/DDNY): J/f' .4rl. -£ t.ltt /V/J ~~~'----------------------- GRANT AMOUNT REQUESTED $ f/,4,e.!EJ -U / l7J f/ 9, 6 o o ' Tourism Enhancement Grant Application Revised August 2014 299 Is this a new event or nonevent program? JS._ Yes No Has your organization ever applied for a TEG? ~Yes __ No If yes, when? ______ _ Has your organization received a TEG award in the past? y_ Yes No Scope of the event: less than 50 miles (Federal Way, Auburn, etc.) __k_ more than 50 miles (Western WA) L Statewide ___l_ Multi-States (Western US) i National 1 International .>t /Jt;Jfr,, f.. e./I Briefly describe the event or nonevent program: /}/;11Vllt£ II-tllJ I 'TZJRf" C~-;IV77,e /A) nr).E/e.At-wA-y Is there a cultural or educational value to the event or nonevent program? If yes, please explain. //JJ1r~R.i tV!Li.-tSL ,/)£,cJ(/17).f"o n VM./rry .::>./-/Af,C&f~/!'1/'f7MV t:7A) Cc!/71//{.4'.N('Ty' /N /1N Z/vv1,e~A/Aif,,vr l'l!Es~A/T/,..;~ tf''-'re.. /f1112J1uc. C'-''-"r#.t:'$" FINANCIAL INFORMATION Attach a budget for the event or nonevent program listing revenue and expenses. In addition to revenue provided by the organization or the event (ticket sales, etc.), include a list of other sources of revenue support requested and confirmed (sponsorship, grants, etc.). Is this support in-lieu or financial? If financial, include the amount. Doyouexpecttomakeaprofit? _Yes X No Ifyes,howmuch? ___ _ .f f.-L /H/./JcH-£1> f'tZoPor.1<- MARKETING Attach information on how the event or nonevent program will be publicized and marketed. List all publications and media venues (Facebook, Twitter, website, brochures, newspaper, magazines, etc.); in addition to any give away promotional materials that will be used. S z 2_ /fTT/'C 1fEiJ ~(2;_jf?dJ 4-<- EVENT INFORMATION 'S zE /?-r/~tfi;.l> f? l'bf'dS'.4(, Length of the event: One Day_ Two Days _ Three Days_ Four Days_ Five or More Days __ Location of Event: Federal Way__ South King/North Pierce County __ Other? ______ _ Tourism Season: Peak (Jun-Sep) Shoulder (Oct, Jan-Mar) Off (Nov-Dec, Apr-May) __ Proposed venue(s): _____________________________ _ Have you confirmed the availability of the proposed dates at the primary venue? Yes No Will you have a need for secondary or practice venues? Yes No Proposed schedule of the event for each day: Date Time Date Time Tourism Enhancement Grant Application R.evised August 2014 300 ECONOMIC IMPACT OF EVENT Breakdown of projected attendance over the course of the event: Date: Date: Date: Date: Total Attendance Attendance Attendance Attendance Attendance Spectators Participants Support Staff TOTAL Provide an estimate of where projected attendees will travel from and their projected room nights (total number ofrooms for their entire stay) during the event. Local Regional Statewide Multi-States National International Attendees (less than SO miles) (Western WA greater (Western US) than 50 miles) Spectators Room nights Room nights Room nights Room nights Room nights Room nights Participants Room nights Room nights Room nights Room nights Room nights Room nights Support Staff Room nights Room nights Room nights Room nights Room nights Room nights Total Projected Attendees ____ _ Total Projected Room Nights ___ _ Wi11 you be listing any "Official Lodging" for this event? _Yes No If yes, provide name, address, contact person, and phone number. Provide all hotels/motels that you will include in all your publicity for the event: List all the hotels/motels where rooms have been blocked for spectators, participants, and support staff. Projected Attendees Hotel/Motel Number of Blocked Rooms Spectators Tourism Enhancement Grant Application Revised August 2014 301 Projected Attendees Hotel/Motel Number of Blocked Rooms Participants Support Staff THIS SECTION IS FOR NONEVENT PROGRAMS Describe how the nonevent program will improve/increase tourism activities in Federal Way. Do you expect it will draw tourists from (and how many from each area): Less Than 50 Miles V Greater Than 50 Miles (Western WA) I/' Statewide~ Multi-States (Western US)_ vl{ational~ International Do you expect tourists will stay for: Half-Day __ One Day __ Two Days _Three Days or More __ What types of business do you expect will be affected: Services (gas, mini-marts, etc.) V Entertainment~ Restaurants _IC Shopping~ Lodging~ Tourist season: Peak (Jun-Sep) V Shoulder (Oct, Jan-Mar) Off (Nov-Dec, Apr-May) __ Do you anticipate any paid accommodations? Yes __ No __ If yes, approximately how many? __ _ The undersigned certifies that the information provided above is true and accurate and any projections are based on history of similar events cu1 activities th t are available to the industry and adjusted to local conditions. Applicant's Signature: .,;e.....:lo£..:l=~~'--+--~.,,___-~------------------~ Applicant's Printed Name: !le gkVi> ..f rUV Applicant's Title: Vttt!-.t: h.£.~-1 /l'E!A.J I Date: _3;)_)-_.)-1~~/_J-____ _ Tourism Enhancement Grant Application Revised August 2014 302 Tourism Enhancement Grant (TEG} Requirements Submit a TEG application (found online at www.cityoffederalway.com\teg) Within 60 days after the event; submit a Post Event/Nonevent Program Report and TEG Invoice (found online at www.cityoffederalway.com\teg, invoice total should match or be less than the TEG amount awarded) per RCW 67.281816(2)(c) as follows: (i) All recipients must submit a report to the municipality describing the actual number of people traveling for business or pleasure on a trip: a. Away from their place of residence or business and staying overnight in paid accommodations; and/or b. To a place 50 miles or more one-way from their place of residence or business for the day or staying overnight; and/or c. From another country or state outside of their place of residence or their business. Failure to submit the Post Event/Nonevent Program Report and TEG Invoice will not permit the city to disburse any TEG award funds and will automatically disqualify you from all future TEG application submissions. Eligible Events & Programs/Activities ../ Amateur sporting events ../ Arts/cultural events ../ Membership meetings ../ Trainings ../ Exhibitions ../ Conferences ../ Other events that bring participants to Federal Way ../ Nonevent programs/activities that improve or increase tourism activities ../ Proposed event must take place after the City Council's decision in May or November Eligible Costs ../ Securing the event or program/activity ../ Marketing the event or program/activity ../ Producing the event or program/activity ../ Includes, but not limited to: ../ Advertising and promotional expenses ../ Purchase and/or rental of equipment and materials required for event/activity production ../ Talent or collateral fees ../ Planning, production, and event-staffing costs 303 Non-Eligible Costs ./ Regular operating expenses of the organization that otherwise would occur regardless of the event/activity ./ Tournament entry fees ./ Team travel ./ Uniforms ./ Give-away items ./ Permanently held equipment ./ Staff salaries ./ Facility upgrades ./ Capital campaigns Judgment Criteria )> New or existing event/nonevent program and whether a new organization )> Scope of event; origination point of participants (less than SO miles, more than 50 miles, statewide, multi-state, national, and/or international) )> Marketing will be local, regional (Western WA), statewide, multistate (Western US), national, and/or international? How will be marketed (print, media, website) )> Demonstrated need forthe funds, i.e. submit a budget (does the applicant anticipate a profit?) )> Length of event (multi-day functions are encouraged) I average length of stay for nonevent programs )> Location of event (Federal Way, South King/North Pierce County, other) )> Timing of the event (off [Nov-Dec, Apr-May], shoulder [Oct, Jan-Mar], and/or peak [Jun -Sep]) )> Anticipated economic impact as demonstrated by projected number of spectators, participants, and support staff )> Nonevent programs must document how it will improve/increase tourism by projected number of tourists )> Projected/anticipated overnight rooms )> Organization's history in meeting projected economic impact )> Organization's history in fulfilling grant/program conditions, including providing documentation and data for Post-Event/Nonevent Reports Acknowledgement of the City )> The right to produce and distribute a news release, including the name of the grant recipients, the name of the event or nonevent program, and details pertaining to the event or nonevent program. )> The right to display a City of Federal Way banner at the event site. )> Inclusion by sponsoring organization of the city logo and phrase, "Funded in part by a grant from the City of Federal Way lodging tax fund" in any printed materials and on sponsoring organization's website information regarding the event or nonevent program. )> Inclusion by sponsoring organization of the city's tourism website (www.visitfw.org) on any printed material and on sponsoring organization's website information regarding the event or nonevent program. )> Other promotional opportunities as agreed by the event/nonevent program's management and the City of Federal Way. 304 VISITORS CENTER FOR FEDERAL WAY PROPOSAL PRESENTED BY THE HISTORICAL SOCIETY OF FEDERAL WAY March, 2015 INTRODUCTION: Federal Way needs a visitors center to welcome visitors to our community and direct them to activities, amenities and businesses in our local community. This center should be centrally located and easily accessible and staffed by individuals who are knowledgeable and familiar with the local community. The center should also be cost effective for the city. The Historical Society of Federal Way relocated to our current facility in May, 2009. We are located at the entrance to Steel Lake Park on South 312th street in a refurbished brick house leased from the City of Federal Way under a long-term lease. We are currently open to the public for twelve hours a week but would like to be open to the public for more hours to make our facility and historic files and information more accessible. The use of our facility as a visitor's center is a win-win opportunity for the City of Federal Way, the tourism industry in Federal Way and the Historical Society. VISITORS CENTER: Most local communities have a visitors center. Many are located in local chambers of commerce as a part of their service to the community. However, the Federal Way Chamber of Commerce is not located in an appropriate facility for a visitor's center. The purpose of a visitor's center is to direct visitors to local businesses that provide services such as restaurants, stores, motels and hotels and to the local visitor attractions. They also provide useful information on the community. Many of these organizations prepare brochures to market their services which would be available at the visitor's center. Brochures prepared by the City would also be available. Visitor centers which are properly advertised with street signage should have well in excess of 500 visitors a month during the May to September period. A representative from Certified Folder Display Service, Inc., a company providing brochure distribution throughout the region, stated that over 75,000 visitors stop at the Sequim visitor's center each year. While we would not expect anywhere near that number, we are located just off Interstate 5 and have well over 100,000 residents in our community. ~~Fife visitor center is located at the Fife Chamber of Commerce just off 1-5. We met with the president of the Fife Chamber and were informed the visitor center is funded by an annual $70,000 grant from hotel/motel tax funds. They have approximately 1,000 visitors annually, most in the summer 305 months. Virtually all of the visitors are outside a 50 mile radius of Fife. They are the only visitor center between Seatac airport and Tacoma. We also met with the Enumclaw visitor's center which is funded by a $10,000 annual grant from the City. They share an office with the chamber of commerce in an office building owned by the city. They have approximately 500 visitors, primarily in the summer. The city of Auburn also has a visitors center which operates out of the chamber office. We met briefly with the tourism director for the City of Auburn, Debbie Luce. She is the current president of the Association of Information Centers of Washington. Debbie recently moved from a position at the Chamber directing tourism to the City. Her prior position with the chamber and her current position with the City are funded by hotel/motel tax funds. Brochures are the best way to provide information to visitors in person. With an informed representative present to provide guidance and answer questions, it is more likely the visitor will visit and use local facilities and activities. SOCIETY OFFICE: The Society office is located right across from the Steel Lake Park entrance on 312th Street just a few short blocks from the main freeway access to our community and close to the hotel/motel facilities. There would be no stop lights from the HOV access to our office, just one stop sign. Our building is handicap accessible and perfectly suited for a visitor's center with plenty of space for displays. Besides distributing brochures and information on the local community, historical displays would also be available to visitors to gain additional insight to our local area and its history. Also, by being open to the public for more hours and increased "marketing" to the community as our visitor's center, increased interest in our community history and culture will be an added benefit. The Society recently celebrated its 25th anniversary, having been established about the same time as the City. Attached to this proposal is a copy of our annual report which was presented at our annual meeting in September. The Society has established a strong foundation and has operated in a prudent fiscal manner as we have expanded our operations and activities. We are confident that we can successfully implement a visitor's center at a reasonable operating cost and not require a significant capital investment or commitment by the City. ESTIMATED COST OF A VISITOR'S CENTER: The primary recurring cost of supporting a visitors center at the Historical Society is the cost of staffing, both the direct pay and related taxes. In addition, there will be an increase in our utility costs and maintenance because of the additional hours, but this should not be significant. We believe a rate of $20 per hour for the hours that the visitor's center is open should be adequate to cover our costs. 306 With this cost, the total amount of operating the center will depend on the hours that the center is open. We would suggest that the center begin operations effective June 1 and that the center be open for 40 hours a week through September, Tuesday through Saturday from 9:30 -5:30. Beginning in October, the hours could be cut in half. This would represent a total of 980 hours or a total cost of $19,600 for 2015. If this level of funding is not available, a lower level of open hours is possible which would result in a lower cost. If the City, through hotel/motel funds, is interested in pursuing this opportunity, there may be other options to staff a portion of the visitor center activity with volunteers. In addition to this recurring cost, there will be the cost of signage directing traffic to the center. This would be a one-time cost that city employees would have more insight than the Society but it is not estimated to be significant. 307 PRESIDENT'S MESSAGE Another year has passed since our last annual meeting at our Historic Cabins. Tiris year we are meeting at the Brooklak:e Community Center, which is now owned by the City of Federal Way. The Historical Society was very involved in the acquisition of the property by the City. The future development of this facility and surrounding property will be an important activity of the City in the upcoming years and we hope to participate in a significant way. We have been busy over the past year. The four new computers that were donated this spring are now fully operational thanks to significant assistance from the City of Federal Way. All our computers are now using Windows 7 with adequate software, connected to the internet and accesslble to our PastPerfect software database. 1bis is a significant improvement from our older systems and we were able to accomplish this with no Society funds thanks to a grant from the Kiwanis Foundation and the City's assistance. Our facility at Steel Lake is in the process of major improvements thanks to the City ofFederal Way. There were some structural problems that were important to repair to ensure the building is going to be standing for a long time. Additional improvements to the electrical and plumbing are under consideration in the next year. We have some important programs scheduled over the next few months. As a part of the celebration of the 150thanniversary of Military Road and the first telegraph line in the territory, we hosted a telegraph exhibit at the Steel Lake Annex. We are working with the owner of the artifacts to continue to have them on display so stop by see them. Our Activities HSFW board member and volunteer, Dorothy Burt, at the cabins with students in May 2014 at the Salm.on Release at Hylebos Park Federal Way Public Schools students at the annual Salmon Release at HylebosParkinMay2014. HSFW vo1nnteers were on hand to answer any questions about the cabins. Advancing Leadership class participants at the Cabins at Hylebos Park. 308 Our Activities ... ·~•.:;;w.u"i;;;o HSFW Board member, Dorothy Burt, with Roger Machin and Claire Wilbert. Roger and Claire were part of a crew working with us thanks to the American Alliance of Museums. ·----- President Jerry Knutzen presenting new Sustaining member, Stacks Burgers owner Emmett Brost, with bis plaque. -'~4 ; ! . • . : ··;.:;.~ ;~ .. -~ :~~ '. -~~:'.~ }~~~ ;.. -~· ... -ti*"~~~ i; r:*r .. -.;~ «•; •.· .. ~~·..,_,.•• ~~ . '·fr<;S'••' : I~· • ·,j<t,I · _ _.;·:~1)':~i~~~~.:\ .. ::·:~~:·s~:-;.·.~.,,__ ... -.f'!\ ~-~·~~~7'· ~ -~ .. ::'1 ~~-··.1~~-·: ', ,• 2013 's Annual Meeting and Potluck! This year, 204, we're at the historic Brooklake Community Center> PRESIDENT'S MESSAGE We are also planning a Christmas open house at the Steel Lake Annex on Saturday, December 6 from noon to 4. Stop by and visit your neighbors and friends . Marie Sciacqua, our collections committee chair, was successful in receiving a grant from 4Culture to fund an individual experienced in our PastPerfect software to add more of our collection information to this data base. We will continue to expand our digital records and improve access to it through our computer network and eventually online. Dick Caster, our board secretary and historian, has been especially busy this past summer. He has completed eight new panels displaying Federal Shopping Way and Santa Fair. For those that lived in the area in the 1960's, they bring back fond memories. They will be displayed at City Hall and available for display at other locations for years to come. Dick is also preparing a monograph on the Brooklake Community Center historic property. The information he has gleaned from our files and other sources related to this property will be a part of our program at the annual meeting in October. After 9 years as our board secretary, Dick is turning over that responsibility to another board member. His service to our Society has been much appreciated. While Dick will step down as a board member, he has promised to continue his valuable research and writing activities. 309 PRESIDENT'S MESSAGE We also have had very important support and assistance from our other board members and a big thank you is in order: • Bert Ross has kept our facilities in good working order. • Andy Schick has provide excellent treasury oversight. • Don Miller has lead our membership committee. • Dorothy Burt has assisted in many activities over the year and will serve as our new secretary. • Diana Noble-Gulliford, our past president and new president has headed up our program activities over the year. • Lynda Jenkins has been a very active member of our board and always available to lend a hand. • Lou Olmstead has also been a very active member of the board and present whenever requested. • Paul Gulliford and Gayle LaR.ue have decided to step down as board members because of other commitments but will continue to support our activities . • We thank all of you and any others that are not mentioned that have assisted with our activities this past year. It has been a pleasure serving as your president this past year. I look forward to the future development of the Brooklake Community Center as an historical feature of our community. Gerald C. Knutzen, President ~1 CULTURE ~Federal Way • Q)lie Cffistorica[ Societ1 of ~edera( CWa~ 2014Annual Report 18 October 2014 Preserve the Past Educate the Community Inspire Future Generations 310 1HiSroRt00 Soc1E1Y OF FEDERAL WAY I I I I iSTAlEMENroi= FINANc°iAL PosmoN I i 1 L-----~~ -·----! ·-·· ll,lOll i ...... JI, Bil I """'· ~14 1 !ASSETS j . I I l'-... I ' ! I I i I ' , t f-~~8~-;---· -I $ (32)! $ 3,152 I $ 2,895 1 r hl""5tments and CD's at marl<et wlue 119,003 i 110, 157 ' 109,462 ; . _Receivables I 8,028 7,876 1 2,000 ! µoak lmentory ·--.. 912 I 258 698 -1 I Other current assets I 2341 233 1 247 l r-------s-~t;i;;i -I $ 128,105 i $ 121,616 J $115,302 I 1-P·~~erty and equipme~t-·-_ _ ! I I 1 Historical property $ 88,565 1 $ 88,565 I $ 88,565 I [ Administrati-ve Office improwments 38, 734 i 38, 734 ·! 38, 734 I ! Ob equipment. I 2,057 ~ 2,057 \ 2,057 l \.._~·~~:~-----~~~·~· $ 129,356 I $ 129,356 I $129,356 I L -~~~ulated depreciation (33,003)) (37,892)1 (41,148)1 l . 96,353 l 91,464 J 88,208 I L TOTAL ASSETS -I $ 225,058 I $ 213, 140 i $ 203,510 I l!-IABILITIES . --I I ! ! L.~~~~~nts payable _ : $ 1,719 I $ 797 ! $ 296 1 I TOTAL LIABILITIES ··-I$ 1,719 I$ 797 1 $ 296 ! iNET ASSETS I I i l-Uf!~Stricted_ ·----! $ 163,513 j $ 152,517 $143,3881 ! Board Restricted $ 59,826 ! $ 59,826 ! $ 59,826 i lT~mporarily restricted -I --I I ---. -----. -$ 223,339 I $ 212,343 I $ 203,214 . r.:=i~.AL_u~~ries'A:N!?_~~ AssETs $ 225,oss i $ 213,140 I s203,510 · l~~AT~-'~-~-L--~-~-cA_'~-~-v-~_FE __ ~E-D_E_RA_L:._AY_r_-__ -_-_-J:=-::::-.. _-__ j_-----==-J j ! Year eided I Year ended ! Eight months ended l j ! December 31, 2011 December 31, 2013 j AogUlt 31, 2014 1 !uNRESTRICTED NET ASSETS I 1-----1 ~ Support I-____ !_ _____ l I Memberships -sustaining ; $ 1,800 $ 1,20~-1-$. _ .. !!~00 ~ Memberships -other and contributions ! 4,726 · 3,691 I 2,014 ! Book Sales , net ! 611 (45)! _.,, .. 1-~ Memorial Contributions ! 870 600 i 480 t 1 Grants ---~----8,028 15,139 L-__ 3,42~j l In-kind contributions j 18,000 j. 18,000 i __ :!_2,000 ! . Investment income j ___ 5, 193 i_ ___ ~3-~? _J_. _ . ~ ,!_6?_ ! r Unrealized gain on investments I 7,346 l 2,601 ! 3,144 [ I t $ 46,574 r $ 46.578 ~_!__?3.362 1 Net assets released from donor restrictions l --l -; Total support . $ 46,574 J $ 46,578 j $ 23,362 l I 1 j i ~Expenses . -~=-·----+-·-----~ f Pro:,:,::::. expenses ---~26-:;gg-1-$-2~.247-1$-1e..:..aeg 1 Projects ] $ 5,Q~~ .. $ 11,768 1 $ __ _2,6§1~~ I _Depreciation ! 4,889 I 4,889 ! 3,256 j I l $ 36,11e ! $ 41,904 i $ 22,126 1 l Supporting services I I I l Administration an~~I _ I$ 15,980 $ 15,650 j $ 9,71Z 1 t Fund taising j 41 I 20 I 53 , f I $ 16,021 I $ 15,670 ! $ 9,765 I ~ Tot~I ex~nses j $ 52,137 I$ 57,574 l $ 32,491 i l _Decrease ~unrestricted I I J i b= net assets I $ (5,563)j $ (10,996)~ $ (9, 129)i 'NET ASSETS, beginning of period I 228,902 J 223,339 i 212,343 l NET ASSETS, end of period ·-.. _ $ 223,339 j $ 212,343 ! $ 203,214 1 311 INTERNAL REVENUE :::iERVICE DISTRICT DIRECTOR 2 CUP.ANIA CIRCLE MONTEREY PARK, CA 91 754 HISTORICAL SOCIETY OF FEDERAL W.n..Y .29604 llTH PLACE S FEDERAL WAY, WA 98003-3727 Dear Applicant: DEPJ:..RTMEUT OF THE TREASURY Employer Identification Number: 91-1427077 Contact Person: GAYLE M AD~l'1S Contact Telephone Number: (213) 725-7002 Our Letter Dated: March 1990 Addendum Applies: no This modifies our letter of the above date in ~hich we seated tha~ you would be treated a~ an organization that is not a private foundation until the expiration of your advance l·uling period. Your exempt status under section SOl(al of the Internal Revenue Code as an organization described in section 50l(c) (3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509 (ai of the Code because you are an organization of the type described in section 509 (ai (1) and 170 (b) (1) (A) (vi). Granters and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the cont 1:ary. However, if you lose your section 509(a) (1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial o:r; material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Ser: ice had given notice that you would no longer be classified as a section 509 (a) (1) organization. · If we have indicated in the heading of this letter that: an addendum applies, the addendum enclosed is an integral part of t.his letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the pe:i:scn whose name and telephone number are shown above. s;z;t.~.{~:L Michael J. Quinn District Directo~ r . .::. 1 t-:.:.i. •• • 1. ~ t . r .r. 11 ·,·~ 1 312 COUNCIL MEETING DATE: June 2, 2015 ITEM#: ..... __ ,, ...... _.,, ________________ _ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RESOLUTION TO ADOPT THE AMENDED CAFETERIA PLAN POLICY QUESTION: Should the Council approve the proposed resolution to adopt the amended Cafeteria Plan? COMMITTEE: FEDRAC CATEGORY: D Consent D City Council Business D Ordinance [gJ Resolution STAF!, ... ~?ORT BY: ~m Jo Pearsall, Ci!Y._.~ttome MEETINGDATE: 5/28/15 D D Public Hearing Other DEPT: Law Background: The City has provided a Cafeteria Plan for eligible employees since 1995. The plan allows for pre-tax employee contributions for medical and/or dependant care. In previous years, any dollars put into the plan had to be used in the same calendar year -this was known as the "use it or lose it" rule. In 2014 the IRS released guidance allowing for $500 of unused Health Flexible Spending Arrangement dollars to carry over to the next year, which allows increased flexibility from the previous "use it or lose it" rule. HR staff polled the plan participants and a vast majority agreed to utilize this new carryover rule rather than have a 2 Yi month grace period. The amended Plan that will be approved pursuant to the proposed Resolution would be updated to remove the 2 Yi month grace period and add the $500 carryover as allowed by the new IRS guidance. Attachments: Proposed Resolution with the Summary Plan Description Options Considered: 1. Approve the proposed Resolution to adopt the amended Cafeteria Plan. --~:~o not ~~ve the ro osed Resolution and ive._d_i_re_c_t1_·o_n_t_o_s_ta_f_f. _______________ _ CHIEF OF STAFF: Council Initial/Date rREcToRAPPRovAL: MP :s'/iqf rS" lnilial/Dme COMMITTEE RECOMMENDATION: I move to forward the proposed resolution to the June 211d consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to approve the proposed resolution adopting the amended Cafeteria Plan." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-08/12/2010 COUNCIL BILL # 18T reading Enactment reading ORDINANCE# RESOLUTION # 313 RESOLUTION NO. __ A RESOLUTION of the City Council of the City of Federal Way, Washington adopting the amended Cafeteria Plan. WHEREAS, the Internal Revenue Code authorizes a Cafeteria Plan, which provides that enrolled employees can make pre-tax contributions for medical and/or dependent care; and WHEREAS, the City of Federal Way has provided a Cafeteria Plan for eligible employees since 1995; and WHEREAS, in 2014, the IRS released guidance allowing for $500 of unused Health Flexible Spending Arrangement dollars to carry over to the next year, which allows increased flexibility from the previous "use it or lose it" rule; and WHEREAS, following a poll of plan participants, the Plan has been updated to remove the 2 ~ month grace period and add the $500 carryover as allowed by the new IRS guidance; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. The amended Cafeteria Plan including a Day Care Flexible Spending Arrangement and the Health Flexible Spending Arrangement effective January 1, 2015 (the "Plan"), is hereby approved and adopted. The Mayor is hereby authorized and directed to execute and deliver to the Administrator of the Plan one or more counterparts of the Plan. Section 2. The Administrator shall be instructed to take such actions that are deemed necessary and proper in order to implement the Plan, and to set up adequate accounting and administrative procedures to provide benefits under the Plan. Resolution No. I 5-Page I of 3 Rev 1/10 314 Section 3. The Mayor, or his or her designee, shall act as soon as possible to notify the employees of the adoption of the amended Cafeteria Plan by delivering to each employee a copy of the summary description of the Plan in the form of the Summary Plan Description, which form is hereby approved. Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 6. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 7. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this ___ day of _______ , 20_ CITY OF FEDERAL WAY MAYOR, JIM FERRELL Resolution No. 15-Page 2of3 Rev 1/10 315 ATTEST: CITY CLERK, STEPHANIE COURTNEY, CMC APPROVED AS TO FORM: CITY ATTORNEY, AMY JO PEARSALL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. 15-Page3 of3 Rev 1/10 316 CITY OF FEDERAL WAY CAFETERIA PLAN SUMMARY PLAN DESCRIPTION 317 TABLE OF CONTENTS I ELIGIBILITY 1. When can I become a participant in the Plan? ....................................................................................................................... 1 2. What are the eligibility requirements for our Plan? ............................................................................. ~ .................................. 1 3. When is my entry date? ......................................................................................................................................................... 1 4. What must I do to enroll in the Plan? ..................................................................................................................................... 1 II OPERATION 1. How does this Plan operate? ................................................................................................................................................. 2 Ill CONTRIBUTIONS 1 . How much of my pay may the Employer redirect? ................................................................................................................. 2 2. What happens to contributions made to the Plan? ............................................................................................................... :2 3. When must I decide which accounts I want to use? .............................................................................................................. 2 4. When is the election period for our Plan? .............................................................................................................................. 2 5. May I change my elections during the Plan Year? ................................................................................................................. 2 6. May I make new elections in future Plan Years? ................................................................................................................... 3 IV BENEFITS 1. What benefits are offered under the Plan? ............................................................................................................................ 3 2. Health Care Flexible Spending Arrangement ........................................................................................................................ 3 3. Day Care Flexible Spending Arrangement ............................................................................................................................ 4 4. Premium Expense Account ................................................................................................................................................... 4 v BENEFIT PAYMENTS 1. When will I receive payments from my accounts? ................................................................................................................. 5 2. What happens if I don't spend all Plan contributions during the Plan Year? .......................................................................... 5 3. Family and Medical Leave Act (FMLA) .................................................................................................................................. 5 4. Uniformed Services Employment and Reemployment Rights Act (USERRA) ........................................................................ 5 5. What happens if I terminate employment? ............................................................................................................................ 5 6. Will my Social Security benefits be affected? ........................................................................................................................ 6 VI HIGHLY COMPENSATED AND KEY EMPLOYEES 1. Do limitations apply to highly compensated employees? ....................................................................................................... 6 VII PLAN ACCOUNTING 1. Periodic Statements ············································································-···················--··························································· 6 VIII GENERAL INFORMATION ABOUT OUR PLAN 1. General Plan Information ........ , ........................................ ,. ..................................................................................................... 6 2. Employer Information ............. , .............................................................................................................................................. 6 318 3. Plan Administrator Information .............................................................................................................................................. 6 4. Service of Legal Process ....................................................................................................................................................... 7 5. Type of Administration ............................................................................................................................................................ 7 6. Claims Submission ................................................................................................................................................................ 7 IX ADDITIONAL PLAN INFORMATION 1. Claims Process ..................................................................................................................................................................... 7 APPENDIX I TO THE FLEXIBLE BENEFITS PLAN SUMMARY PLAN DESCRIPTION x CONTINUATION COVERAGE RIGHTS UNDER COBRA 1. What is COBRA continuation coverage? ............................................................................................................................... 11 2. Who can become a Qualified Beneficiary? ............................................................................................................................ 11 3. What is a Qualifying Event? ................................................................................................................................................... 12 4. What factors should be considered when determining to elect COBRA continuation coverage? ........................................... 12 5. What is the procedure for obtaining COBRA continuation coverage? .................................................................................... 13 6. What is the election period and how long must it last?···································································································-····· 13 7. Is a covered Employee or Qualified Beneficiary responsible for informing the Plan Administrator of the occurrence of a Qualifying Event? ......................................................................................................................................... 13 8. Is a waiver before the end of the election period effective to end a Qualified Beneficiary's election rights? ........................... 14 9. Is COBRA coverage available if a Qualified Beneficiary has other group health plan coverage or Medicare? ....................... 14 10. When may a Qualified Beneficiary's COBRA continuation coverage be terminated? ............................................................ 14 11. What are the maximum coverage periods for COBRA continuation coverage? ..................................................................... 15 12. Under what circumstances can the maximum coverage period be expanded? ...................................................................... 15 13. How does a Qualified Beneficiary become entitled to a disability extension? ........................................................................ 15 14. Does the Plan require payment for COBRA continuation coverage? ..................................................................................... 16 15. Must the Plan allow payment for COBRA continuation coverage to be made in monthly installments? ................................. 16 16. What is Timely Payment for COBRA continuation coverage? ................................................................................................ 16 17. Must a Qualified Beneficiary be given the right to enroll in a conversion health plan at the end of the maximum coverage period for COBRA continuation coverage? ............................................................................................................ 16 18. How is my participation in the Health Care Flexible Spending Arrangement affected? .......................................................... 16 XI SUMMARY 319 CITY OF FEDERAL WAY CAFETERIA PLAN INTRODUCTION We have amended the "Flexible Benefits Plan" that we previously established for you and other eligible employees. Under this Plan, you will be able to choose among certain benefits that we make available. The benefits that you may choose are outlined in this Summary Plan Description. We will also tell you about other important infonnation concerning the amended Plan, such as the rules you must satisfy before you can join and the laws that protect your rights. One of the most important features of our Plan is that the benefits being offered are generally ones that you are already paying for, but normally with money that has first been subject to income and Social Security taxes. Under our Plan, these same expenses will be paid for with a portion of your pay before Federal income or Social Security taxes are withheld. This means that you will pay less tax and have more money to spend and save. Read this Summary Plan Description carefully so that you understand the provisions of our amended Plan and the benefits you will receive. This SPD describes the Plan's benefits and obligations as contained in the legal Plan document, which governs the operation of the Plan. The Plan document is written in much more technical and precise language. If the non-technical language in this SPD and the technical, legal language of the Plan document conflict, the Plan document always governs. Also, if there is a conflict between an insurance contract and either the Plan document or this Summary Plan Description, the insurance contract will control. If you wish to receive a copy of the legal Plan document, please contact the Administrator. This SPD describes the current provisions of the Plan which are designed to comply with applicable legal requirements. The Plan is subject to· federal laws, such as the Internal Revenue Code and other federal and state laws which may affect your rights. The provisions of the Plan are subject to revision due to a change in laws or due to pronouncements by the Internal Revenue Service (IRS) or other federal agencies. We may also amend or terminate this Plan. If the provisions of the Plan that are described in this SPD change, we will notify you. We have attempted to answer most of the questions you may have regarding your benefits in the Plan. If this SPD does not answer all of your questions, please contact the Administrator (or other plan representative). The name and address of the Administrator can be found in the Article of this SPD entitled "General Information About the Plan." 1. When can I become a participant In the Plan? I ELIGIBILITY Before you become a Plan member (referred to in this Summary Plan Description as a "Participant"), there are certain rules which you must satisfy. First, you must meet the eligibility requirements and be an active employee. After that, the next step is to actually join the Plan on the "entry date" that we have established for all employees. The "entry date" is defined in Question 3 below. You will also be required to complete certain application forms before you can enroll in the Health Care Flexible Spending Arrangement or Day Care Flexible Spending Arrangement. 2. What are the eligibility requirements for our Plan? You will be eligible to join the Plan once you have satisfied the conditions for coverage under our group medical plan. Of course, if you were already a participant before this amendment, you will remain a part:cipant. 3. When is my entry date? Once you have met the eligibility requirements, your entry date will be the first day of the month coinciding with or following the date you met the eligibility requirements. 4. What must I do to enroll in the Plan? Before you can join the Plan, you must complete an application to participate in the Plan. The application includes your personal choices for each of the benefits which are being offered under the Plan. You must also authorize us to set some of your earnings aside in order to pay for the benefits you have elected. However, if you are already covered under any of the insured benefits, you will automatically participate in this Plan to the extent of your premiums unless you elect not to participate in this Plan. U3/15 320 1. How does this Plan operate? II OPERATION Before the start of each Plan Year, you will be able to elect to have some of your upcoming pay contributed to the Plan. These amounts will be used to pay for the benefits you have chosen. The portion of your pay that is paid to the Plan is not subject to Federal income or Social Security taxes. In other words, this allows you to use tax-free dollars to pay for certain kinds of benefits and expenses which you normally pay for with out-of-pocket, taxable dollars. However, if you receive a reimbursement for an expense under the Plan, you cannot claim a Federal income tax credit or deduction on your return. {See the Article entitled "General Information About Our Plan" for the definition of "Plan Year.") Ill CONTRIBUTIONS 1. How much of my pay may the Employer redirect? Each year, we will automatically contribute on your behalf enough of your compensation to pay for the coverage provided unless you elect not to receive any or all of such coverage. You may also elect to have us contribute on your behalf enough of your compensation to pay for any other benefits that you elect under the Plan. These amounts will be deducted from your pay over the course of the year. 2. What happens to contributions made to the Plan? Before each Plan Year begins, you will select the benefits you want and how much of the contributions should go toward each benefit. It is very important that you make these choices carefully based on what you expect to spend on each covered benefit or expense during the Plan Year. Later, they will be used to pay for the expenses as they arise during the Plan Year. 3. When must I decide which accounts I want to use? You are required by Federal law to decide before the Plan Year begins, during the election period {defined below). You must decide two things. First, which benefits you want and, second, how much should go toward each benefit. If you are already covered by any of the insured benefits offered by this Plan, you will automatically become a Participant to the extent of the premiums for such insurance unless you elect, during the election period {defined below), not to participate in the Plan. • 4. When is the election period for our Plan? You will make your initial election on or before your entry date. {You should review Section I on Eligibility to better understand the eligibility requirements and entry date.) Then, for each following Plan Year, the election period is established by the Administrator and applied uniformly to all Participants. It will normally be a period of time prior to the beginning of each Plan Year. The Administrator will inform you each year about the election period. {See the Article entitled "General Information About Our Plan" for the definition of Plan Year.) 5. May I change my elections during the Plan Year? Generally, you cannot change the elections you have made after the beginning of the Plan Year. However, there are certain limited situations when you can change your elections. You are permitted to change elections if you have a "change in status" and you make an election change that is consistent with the change in status. Currently, Federal law considers the following events to be a change in status: -Marriage, divorce, death of a spouse, legal separation or annulment; -Change in the number of dependents, including birth, adoption, placement for adoption, or death of a dependent; -Any of the following events for you, your spouse or dependent: termination or commencement of employment, a strike or lockout, commencement or return from an unpaid leave of absence, a change in worksite, or any other change in employment status that affects eligibility for benefits; -One of your dependents satisfies or ceases to satisfy the requirements for coverage due to change in age, student status, or any similar circumstance; and -A change in the place of residence of you, your spouse or dependent that would lead to a change in status, such as moving out of a coverage area for insurance. In addition, if you are participating in the Day Care Flexible Spending Arrangement, then there is a change in status if your dependent no longer meets the qualifications to be eligible for Day Care. 2 03/15 321 There are detailed rules on when a change in election is deemed to be consistent with a change in status. In addition, there are laws that give you rights to change health coverage for you, your spouse, or your dependents. If you change coverage due to rights you have under th.e law, then you can make a corresponding change in your elections under the Plan. If any of these conditions apply to you, you should contact the Administrator. If the cost of a benefit provided under the Plan increases or decreases during a Plan Year, then we will automatically increase or decrease, as the case may be, your salary redirection election. If the cost increases significantly, you will be permitted to either make corresponding changes in your payments or revoke your election and obtain coverage under another benefit package option with similar coverage, or revoke your election entirely. If the coverage under a Benefit is significantly curtailed or ceases during a Plan Year, then you may revoke your elections and elect to receive on a prospective basis coverage under another plan with similar coverage. In addition, if we add a new coverage option or eliminate an existing option, you may elect the newly-added option (or elect another option if an option has been eliminated) and make corresponding election changes to other options providing similar coverage. If you are not a Participant, you may elect to join the Plan. There are also certain situations when you may be able to change your elections on account of a change under the plan of your spouse's, former spouse's or dependent's employer. These rules on change due to cost or coverage do not apply to the Health Care Flexible Spending Arrangement, and you may not change your election to the Health Care Flexible Spending Arrangement if you make a change due to cost or coverage for insurance. You may not change your election under the Day Care Flexible Spending Arrangement if the cost change is imposed by a Day Care provider who is your relative. 6. May I make new elections in future Plan Years? Yes, you may. For each new Plan Year, you may change the elections that you previously made. You may also choose not to participate in the Plan for the upcoming Plan Year. If you do not make new elections during the election period before a new Plan Year begins, we will assume you want your elections for insured or self-funded benefits only to remain the same and you will not be considered a Participant for the non-insured benefit options under the Plan for the upcoming Plan Year. 1. What benefits are offered under the Plan? IV BENEFITS Under our Plan, you can pay for the following benefits or expenses during the year: 2. Health Care Flexible Spending Arrangement The Health Care Flexible Spending Arrangement enables you to pay for expenses allowed under Sections 105 and 213(d) of the Internal Revenue Code which are not covered by our medical plan and save taxes at the same time. The Health Care Flexible Spending Arrangement allows you to be reimbursed by the Employer for expenses incurred by you and your dependents. Drug costs, including insulin, may be reimbursed. You may be reimbursed for "over the counter'' drugs only if those drugs are prescribed for you. You may not, however, be reimbursed for the cost of other health care coverage maintained outside of the Plan, or for long-term care expenses. A list of covered expenses is available from the Administrator. The most that you can contribute to your Health Care Flexible Spending Arrangement each Plan Year is $2,550. The dollar limit may increase for cost of living adjustments. In addition, you will be eligible to carryover amounts left in your Health Care Flexible Spending Arrangement, up to $500. This means that amounts you do not use during a Plan Year can be carried over to the next Plan Year and used for expenses incurred in the next Plan Year. In order to be reimbursed for a health care expense, you must submit to the Administrator an itemized bill from the service provider. We will also provide you with a debit or credit card to use to pay for medical expenses. The Administrator will provide you with further details. Amounts reimbursed from the Plan may not be claimed as a deduction on your personal income tax return. Reimbursement from the fund shall be paid at least once a month. Expenses under this Plan are treated as being "incurred" when you are provided with the care that gives rise to the expenses, not when you are formally billed or charged, or you pay for the medical care. You may be reimbursed for expenses for any child until the end of the calendar year in which the child reaches age 26. A child is a natural child, stepchild, foster child, adopted child, or a child placed with you for adoption. If a child gains or regains eligibility due to these new rules, that qualifies as a change in status to change coverage. 3 03/15 322 Newborns' and Mothers' Health Protection Act: Group health plans generally may not, under Federal law, restrict benefits for any hospital length of stay in connection with childbirth for the mother or newborn child to less than 48 hours following a vaginal delivery, or less than 96 hours following a cesarean section. However, Federal law generally does not prohibit the mother's or newbom's attending provider, after consulting with the mother, from discharging the mother or her newborn earlier than 48 hours (or 96 hours as applicable). In any case, plans and issuers may not, under Federal law, require that a provider obtain authorization from the plan or the issuer for prescribing a length of stay not in excess of 48 hours (or 96 hours). Women's Health and Cancer Rights Act: This plan, as required by the Women's Health and Cancer Rights Act of 1998, will reimburse up to plan limits for benefits for mastectomy-related services including reconstruction and surgery to achieve symmetry between the breasts, prostheses, and complications resulting from a mastectomy (including lymphedema). Contact your Plan Administrator for more infonnation. 3. Day Care Flexible Spending Arrangement The Day Care Flexible Spending Arrangement enables you to pay for out-of-pocket, work-related dependent day-care cost with pre-tax dollars. If you are married, you can use the account if you and your spouse both work or, in some situations, if your spouse goes to school full-time. Single employees can also use the account. An eligible dependent is someone for whom you can claim expenses on Federal Income Tax Fann 2441 "C.redit for Child and Day Care Expenses." Children must be under age 13. Other dependents must be physically or mentally unable to care for themselves. Day Care arrangements which qualify include: (a) A Dependent (Day) Care Center, provided that if care is provided by the facility for more than six individuals, the facility complies with applicable state and local laws; (b) An Educational Institution for pre-school children. For older children, only expenses for non-school care are eligible; and (c) An "Individual" who provides care inside or outside your home: The "Individual" may not be a child of yours under age 19 or anyone you claim as a dependent for Federal tax purposes. You should make sure that the Day Care expenses you are currently paying for qualify under our Plan. The law places limits on the amount of money that can be paid to you in a calendar year from your Day Care Flexible Spending Arrangement. Generally, your reimbursements may not exceed the lesser of: (a) $5,000 (if you are married filing a joint return or you are head of a household) or $2,500 (if you are married filing separate returns); (b) your taxable compensation; (c) your spouse's actual or deemed earned income (a spouse who is a full time student or incapable of caring for himself/herself has a monthly earned income of $250 for one dependent or $500 for two or more dependents). Also, in order to have the reimbursements made to you from this account be excludable from your income, you must provide a statement from the service provider including the name, address, and in most cases, the taxpayer identification number of the service provider on your tax fonn for the year, as well as the amount of such expense as proof that the expense has been incurred. In addition, Federal tax laws pennit a tax credit for certain Day Care expenses you may be paying for even if you are not a Participant in this Plan. You may save more money if you take advantage of this tax credit rather than using the Day Care Flexible Spending Arrangement under our Plan. Ask your tax adviser which is better for you. 4. Premium Expense Account A Premium Expense Account allows you to use tax-free dollars to pay for certain Premiums under various insurance programs that we offer you. These Premiums include: -Health care premiums under our self-funded medical plan. Under our Plan, we will establish sub-accounts for you for each different type of coverage that is available. Also, certain limits on the amount of coverage may apply. The Administrator may tenninate or modify Plan benefits at any time, subject to the provisions of any contracts providing benefits described above. Also, your coverage will end when you leave employment, are no longer eligible under the tenns of any coverage, or when coverage tenninates. Any benefits to be provided by insurance will be provided only after (1) you have provided the Administrator the necessary infonnation to apply for insurance, and (2) the insurance is in effect for you. If you cover your children up to age 26 under your insurance, you can pay for that coverage through the Plan. 4 03/15 323 v BENEFIT PAYMENTS 1. When will I receive payments from my accounts? During the course of the Plan Year, you may submit requests for reimbursement of expenses you have incurred. Expenses are considered "incurred" when the service is performed, not necessarily when it is paid for. The Administrator will provide you with acceptable forms for submitting these requests for reimbursement. If the request qualifies as a benefit or expense that the Plan has agreed to pay, you will receive a reimbursement payment soon thereafter. Remember, these reimbursements which are made from the Plan are generally not subject to federal income tax or withholding. Nor are they subject to Social Security taxes. The provisions of the insurance contracts will control what benefits will be paid and when. You will only be reimbursed from the Day Care Flexible Spending Arrangement to the extent that there are sufficient funds in the Account to cover your request. 2. What happens if I don't spend all Plan contributions during the Plan Year? Any monies left at the end of the Plan Year will be forfeited. Obviously, qualifying expenses that you incur late in the Plan Year for which you seek reimbursement after the end of such Plan Year will be paid first before any amount is forfeited. For the Health Care Flexible Spending Arrangement, you must submit claims no later than 90 days after the end of the Plan Year. For the Day Care Flexible Spending Arrangement, you must submit claims no later than 90 days after the end of the Plan Year. Because it is possible that you might forfeit amounts in the Plan if you do not fully use the contributions that have been made, it is important that you decide how much to place in each account carefully and conservatively. Remember, you must decide which benefits you want to contribute to and how much to place in each account before the Plan Year begins. You want to be as certain as you can that the amount you decide to place in each account will be used up entirely. 3. Family and Medical Leave Act (FMLA) If you take leave under the Family and Medical Leave Act, you may revoke or change your existing elections for health insurance and the Health Care Flexible Spending Arrangement. If your coverage in these benefits terminates, due to your revocation of the benefit while on leave or due to your non-payment of contributions, you will be permitted to reinstate coverage for the remaining part of the Plan Year upon your return. For the Health Care Flexible Spending Arrangement, you may continue your coverage or you may revoke your coverage and resume it when you return. You can resume your coverage at its original level and make payments for the time that you are on leave. For example, if you elect $1,200 for the year and are out on leave for 3 months, then return and elect to resume your coverage at that level, your remaining payments will be increased to cover the difference -from $100 per month to $150 per month. Alternatively your maximum amount will be reduced proportionately for the time that you were gone. For example, if you elect $1,200 for the year and are out on leave for 3 months, your amount will be reduced to $900. The expenses you incur during the time you are not in the Health Care Flexible Spending Arrangement are not reimbursable. If you continue your coverage during your unpaid leave, you may pre-pay for the coverage, you may pay for your coverage on an after-tax basis while you are on leave, or you and your Employer may arrange a schedule for you to "catch up" your payments when you return. 4. Uniformed Services Employment and Reemployment Rights Act (USERRA) If you are going into or returning from military service, you may have special rights to health care coverage under your Health Care Flexible Spending Arrangement under the Uniformed Services Employment and Reemployment Rights Act of 1994. These rights can include extended health care coverage. If you may be affected by this law, ask your Administrator for further details. 5. What happens if I terminate employment? If you terminate employment during the Plan Year, your right to benefits will be determined in the following manner: (a) You will remain covered by insurance, but only for the period for which premiums have been paid prior to your termination of employment. (b) You will still be able to request reimbursement for qualifying Day Care expenses incurred during the remainder of the Plan Year from the balance remaining in your Day Care account at the time of termination of employment. However, no further salary redirection contributions will be made on your behalf after you terminate. You must submit claims within 90 days after the end of the Plan Year in which termination occurs. (c) For health benefit coverage and Health Care Flexible Spending Arrangement coverage on termination of employment, please see the Article entitled "Continuation Coverage Rights Under COBRA." Upon your termination of employment, your participation in the Health Care Flexible Spending Arrangement will cease, and no further salary redirection contributions will be contributed on your behalf. However, you will be able to submit claims for health care expenses that were incurred before the end of the period for which payments to the Health Care Flexible Spending Arrangement have already been made. Your further participation will be governed by "Continuation Coverage Rights Under COBRA." 5 03/15 324 6. Will my Social Security benefits be affected? Your Social Security benefits may be slightly reduced because when you receive tax-free benefits under our Plan, it reduces the amount of contributions that you make to the Federal Social Security system as well as our contribution to Social Security on your behalf. VI HIGHLY COMPENSATED AND KEY EMPLOYEES 1. Do limitations apply to highly compensated employees? Under the Internal Revenue Code, highly compensated employees and key employees generally are Participants who are officers, shareholders or highly paid. You will be notified by the Administrator each Plan Year whether you are a highly compensated employee or a key employee. If you are within these categories, the amount of contributions and benefits for you may be limited so that the Plan as a whole does not unfairly favor those who are highly paid, their spouses or their dependents. Federal tax laws state that a plan will be considered to unfairly favor the key employees if they as a group receive more than 25% of all of the nontaxable benefits provided for under our Plan. Plan experience will dictate whether contribution limitations on highly compensated employees or key employees will apply. You will be notified of these limitations if you are affected. VII PLAN ACCOUNTING 1. Periodic Statements The Administrator will provide you with a statement of your account periodically during the Plan Year that shows your account balance. It is important to read these statements carefully so you understand the balance remaining to pay for a benefit. Remember, you want to spend all the money you have designated for a particular benefit by the end of the Plan Year. VIII GENERAL INFORMATION ABOUT OUR PLAN This Section contains certain general information which you may need to know about the Plan. 1. General Plan lnfonnation City of Federal Way Cafeteria Plan is the name of the Plan. Your Employer has assigned Plan Number 501 to your Plan. The provisions of your amended Plan become effective on January 1, 2015. Your Plan was originally effective on January 1, 1994. Your Plan's records are maintained on a twelve-month period of time. This is known as the Plan Year. The Plan Year begins on January 1 and ends on December 31. 2. Employer lnfonnation Your Employer's name, address, and identification number are: City of Federal Way 33325 8th Ave South Federal Way, Washington 98003 91-1462550 3. Plan Administrator Information The name, address and business telephone number of your Plan's Administrator are: City of Federal Way 33325 8th Ave South Federal Way, Washington 98003 (253) 661-4000 6 03/15 325 The Administrator keeps the records for the Plan and is responsible for the administration of the Plan. The Administrator will also answer any questions you may have about our Plan. You may contact the Administrator for any further information about the Plan. 4. Service of Legal Process The name and address of the Plan's agent for service of legal process are: City of Federal Way 33325 8th Ave South Federal Way, Washington 98003 5. Type of Administration The type of Administration is Employer Administration. 6. Claims Submission Claims for expenses should be submitted to: Flex-Plan Services, Inc. PO Box53250 Bellevue, Washington 98015 IX ADDITIONAL PLAN INFORMATION 1. Claims Process You should submit all reimbursement claims during the Plan Year. For the Health Care Flexible Spending Arrangement, you must submit claims no later than 90 days after the end of the Plan Year. For the Day Care Flexible Spending Arrangement, you must submit claims no later than 90 days after the end of the Plan Year. Any claims submitted after that time will not be considered. Claims that are insured or self-funded will be handled in accordance with procedures contained in the insurance policies or contracts. All other general requests should be directed to the Administrator of our Plan. If a Day Care or medical expense claim under the Plan is denied in whole or in part, you will receive written notification. The notification will include the reasons for the denial, with reference to the specific provisions of the Plan on which the denial was based, a description of any additional information needed to process the claim and an explanation of the claims review procedure. Within 180 days after receipt of the denial, you may submit a written request for reconsideration of the denial to the claims administrator. Any such request should be accompanied by documents or records in support of your appeal. You may review pertinent documents and submit issues and comments in writing. The claims administrator will review the claim and provide, within 30 days, a written response to the appeal (extended by reasonable time if necessary). In this response, the claims administrator will explain the reason for the decision, with specific reference to the provisions of the Plan on which the decision is based. If you disagree with the level one appeal decision you may submit a request for a level two appeal to be determined by the Employer. You must submit your request for level two appeal within 60 days of receipt of the level one notice. You will be notified within 30 days after the Employer receives the appeal (extended by reasonable time if necessary). The Employer has the exclusive right to interpret the appropriate plan provisions. Decisions of the Employer are conclusive and binding. You must file both level one and level two appeals by submitting a written request by email, fax, or mail. Indicate either level one or two appeal on the email, fax, or letter. Email: claims@flex-plan.com Fax: 425-451-7002 or 866-535-9227 Mail to: Flex-Plan Services, PO Box 53250, Bellevue WA 98015. 7 03/15 326 APPENDIX I TO THE FLEXIBLE SPENDING ARRANGEMENT SUMMARY PLAN DESCRIPTION NOTICE OF PRIVACY PRACTICES THIS NOTICE DESCRIBES HOW PHI ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION PLEASE REVIEW IT CAREFULLY EFFECTIVE DATE: SEPTEMBER 23, 2013 This Notice of Privacy Practices ("Notice") describes the legal obligations of the Plan and your rights regarding your protected health infonnation ("PHI") held by the Flexible Spending Arrangement Plan (the "Plan"). PHI is defined by the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"). PHI generally means infonnation that is created or received by the Plan and relates to the past, present, or future physical or mental health or condition of an Individual; the provision of health care to an Individual; or the past, present, or future payment for the provision of health care to an individual; and that identifies the individual or for which there is a reasonable basis to believe that the infonnation can be used to Identify the individual. PHI includes infonnation of persons living or deceased. This Notice describes how your PHI may be used or disclosed to carry out treatment, payment, or health care operations, or for any other purposes permitted or required by law. We are required by law to: • maintain the privacy of your PHI; • provide you with the notice of our legal duties and privacy practices with respect to your PHI; and • follow the terms of the Notice that is currently in effect. Your PHI will be disclosed to certain employees of Employer who assist in administration of the Plan. These individuals may only use your PHI for Plan administration functions including those described below, provided they do not violate the provisions set forth herein. Any employee of Employer who violates the rules for handling PHI established herein will be subject to adverse disciplinary action. Employer will establish a mechanism for resolving privacy issues and will take prompt corrective action to cure any violations. Employer may not use or disclose your PHI other than as summarized herein or as required by law. Your PHI may not be used by Employer for any employment-related actions or decisions or in connection with any other benefit or employee benefit plan of Employer. Employer must report to the Plan any uses or disclosures of your PHI of which the Employer becomes aware that are Inconsistent with the provisions set forth herein. HOW WE MAY USE AND DISCLOSE YOUR PHI The following categories describe different ways that we use and disclose PHI for purposes of Plan administration. For each category of uses or disclosures we will explain what we mean and try to give some examples. Not every use or disclosure in a category wi!! be listed. However, al! of the ways we are permitted to use and disclose information .... ~!! fa!! within one of the categories. For Payment (as described in applicable regulations> We may use and disclose PHI about you to determine eligibility for Plan benefits, to facilitate payment for the treatment and services you receive from health care providers, to determine benefit responsibility under the Plan, or to coordinate Plan coverage. For Health Care Operatrons (as described in applicable regulations) We may use and disclose PHI about you for other Plan operations. These uses and disclosures are necessary to administer the Plan. To Business Associates. Subcontractors. Brokers. and Agents We may contract with entities known as Business Associates to perform various functions on the Plan's behalf or to provide certain types of services. In order to perform these functions or to provide these services, Business Associates will receive, create, maintain, transmit, use, and/or disclose your PHI, but only after they agree in writing to implement appropriate safeguards regarding your PHI in a Business Associate Agreement. Our Business Associates shall also require each of its subcontractors or agents to agree in writing to provisions that impose at least the same obligations to protect PHI as are imposed on Business Associate by the Business Associate Agreement or by HIPAA. As Required By Law We will disclose PHI about you when required to do so by federal, state, or local law. To Avert a Serious Threat to Health or Safety We may use and disclose PHI about you when necessary to prevent a serious threat to your health and safety or the health and safety of the public or another person. Any disclosure, however, would only 8 03/15 327 be to someone able to help prevent the threat. Disclosure to Health Plan Sponsor Information may be disclosed to another health plan maintained by Employer for purposes of facilitating claims payments under that plan. In addition, PHI may be disclosed to Employer personnel solely for purposes of administering benefits under the Plan. SPECIAL SITUATIONS Organ and Tissue Donation If you are an organ donor, we may release PHI to organizations that handle organ procurement or organ, eye, or tissue transplantation or to an organ donation bank, as necessary to facilitate organ or tissue donation and transplantation. Militarv and Veterans If you are a member of the armed forces, we may release PHI about you as required by military command authorities. Workers' Compensation We may release PHI about you for workers' compensation or similar programs. Public Health Risks We may disclose PHI about you for public health activities (e.g., to prevent or control disease, injury, or disability). Health Oversight Activities We may disclose PHI to a health oversight agency for activities authorized by law. Lawsuits and Disputes If you are involved in a lawsuit or a dispute, we may disclose PHI about you in response to a court or administrative order. We may also disclose PHI about you in response to a subpoena, discovery request, or other lawful process by someone else involved in the dispute, but only if efforts have been made to tell you about the request or to obtain an order protecting the information requested. Law Enforcement We may release PHI if asked to do so by a law enforcement official for law enforcement purposes. Coroners. Medical Examiners and Funeral Directors We may release PHI to a coroner or medical examiner. We may also release PHI about patients of the hospital to funeral directors as necessary to carry out their duties. National Security and Intelligence Activities We may release PHI about you to authorized federal officials for intelligence, counterintelligence, and other national security activities authorized by law. Inmates If you are an inmate of a correctional institution or under the custody of a law enforcement official, we may release PHI about you to the correctional institution or law enforcement official. Research We may disclose your PHI for research if the individual identifiers have been removed or when an institutional review board or privacy board has reviewed the research proposal and established protocols to ensure the privacy of the requested information and approves the research. REQUIRED DISCLOSURES Government Audits We are required to disclose your PHI to Health and Human Services ("HHS") in the event of an audit in order to determine our compliance with HIPAA. Disclosures to you We are required to disclose your PHI to you. We are also required, when requested, to provide you with an accounting of most disclosures of your PHI if the disclosure was for reasons other than for treatment, payment, or health care operations, and if the PHI was not disclosed pursuant to your authorization. YOUR RIGHTS REGARDING YOUR PHI You have the following rights regarding your PHI: Right to Inspect and Copy You have the right to inspect and copy PHI that may be used to make decisions about your Plan benefits. To inspect and copy PHI that may be used to make decisions about you, you must submit your request in writing to your Human Resources Department. If the information you request is in electronic copy, and you request an electronic copy, we will provide a copy in electronic format unless the information cannot be readily produced in that format then we will work with you to come to an agreement on a different format. If we cannot agree, we will provide you with a paper copy. If you request a copy of the information, we may charge a fee for the costs of copying, mailing or other supplies associated with your request. In certain very limited circumstances, we may deny your request to inspect and copy. If you are denied access to PHI, you may request that the denial be reviewed by your Human Resources Department. 9 03/15 328 Right to Amend If you feel that the PHI we have about you is incorrect or incomplete, you may ask us to amend the information. You have the right to request an amendment for as long as the information is kept by or for the Plan. To request an amendment, your request must be made in writing and submitted to your Human Resources Department. In addition, you must provide a reason that supports your request. We may deny your request for an amendment if it is not in writing or does not include a reason to support the request. In addition, we may deny your request if you ask us to amend information that: • Is not part of the PHI kept by or for the Plan; • Was not created by us, unless the person or entity that created the information is no longer available to make the amendment; • Is not part of the information which you would be permitted to inspect and copy; or • Is accurate and complete. Right to Receive Notice of Breach You have a right to be notified upon a breach of your unsecured PHI. Right to an Accounting of Disclosures You have the right to request an "accounting of disclosures" of PHI made in the six years prior to the date on which the accounting is requested, except for disclosures: • To carry out treatment, payment and health care operations as provided in §164.506; • To individuals of PHI about them as provided in §164.502; • Incident to a use or disclosure otherwise permitted; • Pursuant to an authorization as provided in §164.508; • to persons involved in the individual's care or other notification purposes as provided in §164.510; • For national security or intelligence purposes as provided in §164.512(k)(2); • To correctional institutions or law enforcement officials as provided in §164.512(k)(5); • As part of a limited data set in accordance with §164.514(e); or • That occurred prior to the compliance date for the Plan. Please submit a written request of an accounting of disclosures to your Human Resources Department. Employer must act on your request for an accounting of the disclosures of your PHI no later than 60 days after receipt of the request. Employer may extend the time for providing you an accounting by no more than 30 days, but it must provide you a written explanation for the delay. You may request one accounting in any 12-month period free of charge. Employer will impose a fee for each subsequent request within the 12-month period. Right to Request Restrictions You have the right to request a restriction or limitation on the PHI we use or disclose for treatment, payment, or health care operations. You also have the right to request a limit on the PHI we disclose to someone involved in your care or the payment for your care, like a family member or friend. For example, you could ask that we not share information about a particular claim with your spouse. To request a restriction, you must make your request, in writing, to your Human Resources Department. We are not required to agree to your request unless you are asking us to restrict the use and disclosure of your PHI to a health plan for payment or health care operation purposes and such information you wish to restrict pertains solely to a health care item or service for which you have paid the health care provider "out-of-pocket" in full. If we agree, we will comply with your request unless the information is needed to provide you with emergency treatment. Right to Request Confidential Communications You have the right to request that we communicate with you about your PHI a certain way or at a certain location. For example, you can ask that we only contact you at work or by mail. To request confidential communications, you must make your request in writing to your Human Resources Department. We will not ask you the reason for your request. We will accommodate all requests we deem reasonable. Your request must specify how or where you wish to be contacted. Right to a Paper Copy You have a right to a paper copy of this Notice. You may ask for a copy at any time. Even if you have agreed to receive this Notice electronically, you are still entitled to a paper copy. Contact the Human Resources Department for a paper copy of this Notice. CHANGES TO THIS SUMMARY AND THE SEPARATE PRIVACY NOTICE We reserve the right to change this Notice of Privacy Practices that may be provided to you. We reserve the right to make the revised or changed Notice effective for PHI we already have about you as well as any information we receive in the future. The Notice will indicate the effective date on the front page. 10 03/15 329 COMPLAINTS If you believe your privacy rights have been violated, you may file a complaint with the Plan or with the Secretary of the Department of HHS. To file a complaint with the Plan, contact your Human Resources Department. All complaints must be submitted in writing. You will not be penalized for filing a complaint. OTHER USES OF PHI Other uses and disclosures of PHI not covered by this Notice or the laws that apply to us will be made only with your written authorization. If you provide us with an authorization to use or disclose PHI about you, you may revoke that authorization, in writing, at any time. If you revoke your authorization, we will no longer use or disclose PHI about you for the reasons covered by your written authorization. We are unable to take back any disclosures we have already made with your authorization and that we are required to retain our records of the care that we provided to you. Authorizations for Ps.ychiatric Notes, Genetic Information, Marketing. & Sale In general, and subject to specific conditions, we will not use or disclose psychiatric notes without your authorization; we will not use or disclose PHI that is genetic information for underwriting purposes; we will not sell your PHI, i.e. receive direct or indirect payment in exchange for your PHI, without your authorization; we will not use your PHI for marketing purposes without your authorization; and we will not use or disclose your PHI for fundraising purposes unless we disclose that activity in this Notice. Personal Representatives We may disclose your PHI to individuals authorized by you, or an individual designated as your personal representative, provided that we have received your authorization or some other Notice or documentation demonstrating the legal right of that individual to receive such information. Under HIPAA we do not have to disclose PHI to a personal representative if we have a reasonable belief that: 1) you have been or may be subjected to domestic violence, abuse, or neglect by such person; or 2) treating such person as your personal representative could endanger you; and 3) in the exercise of professional judgment, it is not in your best interest to treat the person as your personal representative. Spouses and other Family Members With only limited exceptions, we will send all mail to the employee. This may include information regarding a spouse or dependents also covered under the Plan. Information includes, but is not limited to, Plan statements, benefit denials, and benefit debit cards and accompanying information. x CONTINUATION COVERAGE RIGHTS UNDER COBRA Under federal law, the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA), certain employees and their families covered under health benefits under this Plan will be entitled to the opportunity to elect a temporary extension of health coverage (called "COBRA continuation coverage") where coverage under the Plan would otherwise end. This notice is intended to inform Plan Participants and beneficiaries, in summary fashion, of their rights and obligations under the continuation coverage provisions of COBRA, as amended and reflected in final and proposed regulations published by the Department of the Treasury. This notice is intended to reflect the law and does not grant or take away any rights under the law. The Plan Administrator or its designee is responsible for administering COBRA continuation coverage. Complete instructions on COBRA, as well as election forms and other information, will be provided by the Plan Administrator or its designee to Plan Participants who become Qualified Beneficiaries under COBRA. While the Plan itself is not a group health plan, it does provide health benefits. Whenever "Plan" is used in this section, it means any of the health benefits under this Plan including the Health Care Flexible Spending Arrangement. 1. What is COBRA continuation coverage? COBRA continuation coverage is the temporary extension of group health plan coverage that must be offered to certain Plan Participants and their eligible family members (called "Qualified Beneficiaries") at group rates. The right to COBRA continuation coverage is triggered by the occurrence of a life event that results in the loss of coverage under the terms of the Plan (the "Qualifying Evenf'). The coverage must be identical to the coverage that the Qualified Beneficiary had immediately before the Qualifying Event, or if the coverage has been changed, the coverage must be identical to the coverage provided to similarly situated active employees who have not experienced a Qualifying Event (in other words, similarly situated non-COBRA beneficiaries). 2. Who can become a Qualified Beneficiary? In general, a Qualified Beneficiary can be: (a) Any individual who, on the day before a Qualifying Event, is covered under a Plan by virtue of being on that day either a covered Employee, the Spouse of a covered Employee, or a Dependent child of a covered Employee. If, however, an 11 03/15 330 individual who otherwise qualifies as a Qualified Beneficiary is denied or not offered coverage under the Plan under circumstances in which the denial or failure to offer constitutes a violation of applicable law, then the individual will be considered to have had the coverage and will be considered a Qualified Beneficiary if that individual experiences a Qualifying Event. (b) Any child who is born to or placed for adoption with a covered Employee during a period of COBRA continuation coverage, and any individual who is covered by the Plan as an alternate recipient under a qualified medical support order. If, however, an individual who otherwise qualifies as a Qualified Beneficiary is denied or not offered coverage under the Plan under circumstances in which the denial or failure to offer constitutes a violation of applicable law, then the individual will be considered to have had the coverage and will be considered a Qualified Beneficiary if that individual experiences a Qualifying Event. The term "covered Employee" includes any individual who is provided coverage under the Plan due to his or her performance of services for the employer sponsoring the Plan. However, this provision does not establish eligibility of these individuals. Eligibility for Plan coverage shall be determined in accordance with Plan Eligibility provisions. An individual is not a Qualified Beneficiary ifthe individual's status as a covered Employee is attributable to a period in which the individual was a nonresident alien who received from the individual's Employer no earned income that constituted income from sources within the United States. If, on account of the preceding reason, an individual is not a Qualified Beneficiary, then a Spouse or Dependent child of the individual will also not be considered a Qualified Beneficiary by virtue of the relationship to the individual. A domestic partner is not a Qualified Beneficiary. Each Qualified Beneficiary (including a child who is born to or placed for adoption with a covered Employee during a period of COBRA continuation coverage) must be offered the opportunity to make an independent election to receive COBRA continuation coverage. 3. What is a Qualifying Event? A Qualifying Event is any of the following if the Plan provided that the Plan participant would lose coverage (i.e., cease to be covered under the same terms and conditions as in effect immediately before the Qualifying Event) in the absence of COBRA continuation coverage: (a) The death of a covered Employee. (b} The termination (other than by reason of the Employee's gross misconduct}, or reduction of hours, of a covered Employee's employment. (c) The divorce or legal separation of a covered Employee from the Employee's Spouse. If the Employee reduces or eliminates the Employee's Spouse's Plan coverage in anticipation of a divorce or legal separation, and a divorce or legal separation later occurs, then the divorce or legal separation may be considered a Qualifying Event even though the Spouse's coverage was reduced or eliminated before the divorce or legal separation. (d) A covered Employee's enrollment in any part of the Medicare program. (e) A Dependent child's ceasing to satisfy the Plan's requirements for a Dependent child (for example, attainment of the maximum age for dependency under the Plan). If the Qualifying Event causes the covered Employee, or the covered Spouse or a Dependent child of the covered Employee, to cease to be covered under the Plan under the same terms and conditions as in effect immediately before the Qualifying Event, the persons losing such coverage become Qualified Beneficiaries under COBRA if all the other conditions of COBRA are also met. For example, any increase in contribution that must be paid by a covered Employee, or the Spouse, or a Dependent child of the covered Employee, for coverage under the Plan that results from the occurrence of one of the events listed above is a loss of coverage. The taking of leave under the Family and Medical Leave Act of 1993 ("FMLA") does not constitute a Qualifying Event. A Qualifying Event will occur, however, if an Employee does not return to employment at the end of the FMLA leave and all other COBRA continuation coverage conditions are present. If a Qualifying Event occurs, it occurs on the last day of FMLA leave and the applicable maximum coverage period is measured from this date (unless coverage is lost at a later date and the Plan provides for the extension of the required periods, in which case the maximum coverage date is measured from the date when the coverage is lost.) Note that the covered Employee and family members will be entitled to COBRA continuation coverage even if they failed to pay the employee portion of premiums for coverage under the Plan during the FMLA leave. 4. What factors should be considered when determining to elect COBRA continuation coverage? You should take into account that a failure to continue your group health coverage will affect your rights under federal law. First, you can lose the right to avoid having pre-existing condition exclusions applied by other group health plans if there is more than a 63-day gap in health coverage and election of COBRA continuation coverage may help you avoid such a gap. (These pre-existing condition exclusions will only apply during Plan Years that begin before January 1, 2014.) Second, if you 12 03/15 331 do not elect COBRA continuation coverage and pay the appropriate premiums for the maximum time available to you, you will lose the right to convert to an individual health insurance policy, which does not impose such pre-existing condition exclusions. Finally, you should take into account that you have special enrollment rights under federal law (HIPAA). You have the right to request special enrollment in another group health plan for which you are otherwise eligible (such as a plan sponsored by your Spouse's employer) within 30 days after Plan coverage ends due to a Qualifying Event listed above. You will also have the same special right at the end of COBRA continuation coverage if you get COBRA continuation coverage for the maximum time available to you. 5. What is the procedure for obtaining COBRA continuation coverage? The Plan has conditioned the availability of COBRA continuation coverage upon the timely election of such coverage. An election is timely if it is made during the election period. 6. What is the election period and how long must it last? The election period is the time period within which the Qualified Beneficiary must elect COBRA continuation coverage under the Plan. The election period must begin no later than the date the Qualified Beneficiary would lose coverage on account of the Qualifying Event and ends 60 days after the later of the date the Qualified Beneficiary would lose coverage on account of the Qualifying Event or the date notice is provided to the Qualified Beneficiary of her or his right to elect COBRA continuation coverage. If coverage is not elected within the 60 day period, all rights to elect COBRA continuation coverage are forfeited. Note: If a covered Employee who has been terminated or experienced a reduction of hours qualifies for a trade readjustment allowance or alternative trade adjustment assistance under a federal law called the Trade Act of 2002, and the employee and his or her covered dependents have not elected COBRA coverage within the normal election period, a second opportunity to elect COBRA coverage will be made available for themselves and certain family members, but only within a limited period of 60 days or less and only during the six months immediately after their group health plan coverage ended. Any person who qualifies or thinks that he or she and/or his or her family members may qualify for assistance under this special provision should contact the Plan Administrator or its designee for further information. The Trade Act of 2002 also created a tax credit for certain TM-eligible individuals and for certain retired employees who are receiving pension payments from the Pension Benefit Guaranty Corporation (PBGC) (eligible individuals). Under the new tax provisions, eligible individuals can either take a tax credit o'r get advance payment of a part of the premiums paid for qualified health insurance, including continuation coverage. If you have questions about these new tax provisions, you may call the Health Coverage Tax Credit Consumer Contact Center toll-free at 1-866-628-4282. TID/TTY callers may call toll-free at 1-866-626-4282. More information about the Trade Act is also available at www.doleta.gov/tradeact. 7. Is a covered Employee or Qualified Beneficiary responsible for informing the Plan Administrator of the occurrence of a Qualifying Event? The Plan will offer COBRA continuation coverage to Qualified Beneficiaries only after the Plan Administrator or its designee has been timely notified that a Qualifying Event has occurred. The Employer (if the Employer is not the Plan Administrator) will notify the Plan Administrator or its designee of the Qualifying Event within 30 days following the date coverage ends when the Qualifying Event is: (a) the end of employment or reduction of hours of employment, (b) death of the employee, (c) commencement of a proceeding in bankruptcy with respect to the Employer, or (d) entitlement of the employee to any part of Medicare. IMPORTANT: For the other Qualifying Events (divorce or legal separation of the employee and spouse or a dependent child's losing eligibility for coverage as a dependent child), you or someone on your behalf must notify the Plan Administrator or its designee In writing within 60 days after the Qualifying, Event occurs, using the procedures specified below. If these procedures are not followed or if the notice is not provided in writing to the Plan Administrator or its designee during the 60-day notice period, any spouse or dependent child who loses coverage will not be offered the option to elect continuation coverage. You must send this notice to the Plan Administrator or its deslgnee. 13 03/15 332 NOTICE PROCEDURES: Any notice that you provide must be in writing. Oral notice, including notice by telephone, is not acceptable. You must mail, fax or hand-deliver your notice to the person, department or firm listed below, at the following address: City of Federal Way 33325 8th Ave South Federal Way, Washington 98003 If mailed, your notice must be postmarked no later than the last day of the required notice period. Any notice you provide must state: • the name of the plan or plans under which you lost or are losing coverage, • the name and address of the employee covered under the plan, • the name(s) and address(es) of the Qualified Beneficiary(ies), and • the Quallfylng Event and the date it happened. If the Qualifying Event is a divorce or legal separation, your notice must include a copy of the divorce decree or the legal separation agreement. Be aware that there are other notice requirements in other contexts, for example, in order to qualify for a disability extension. Once the Plan Administrator or its designee receives timelv notice that a Qualifying Event has occurred, COBRA continuation coverage will be offered to each of the qualified beneficiaries. Each Qualified Beneficiary will have an independent right to elect COBRA continuation coverage. Covered employees may elect COBRA continuation coverage for their spouses, and parents may elect COBRA continuation coverage on behalf of their children. For each Qualified Beneficiary who elects COBRA continuation coverage, COBRA continuation coverage will begin on the date that plan coverage would otherwise have been lost. If you or your spouse or dependent children do not elect continuation coverage within the 60-day election period described above, the right to elect continuation coverage will be lost. 8. Is a waiver before the end of the election period effective to end a Qualified Beneficiary's election rights? If, during the election period, a Qualified Beneficiary waives COBRA continuation coverage, the waiver can be revoked at any time before the end of the election period. Revocation of the waiver is an election of COBRA continuation coverage. However, if a waiver is later revoked, coverage need not be provided retroactively (that is, from the date of the loss of coverage until the waiver is revoked). Waivers and revocations of waivers are considered made on the date they are sent to the Plan Administrator or its designee, as applicable. 9. Is COBRA coverage available If a Qualified Beneficiary has other group health plan coverage or Medicare? Qualified Beneficiaries who are entitled to elect COBRA continuation coverage may do so even if they are covered under another group health plan or are entitled to Medicare benefits on or before the date on which COBRA is elected. However, a Qualified Beneficiary's COBRA coverage will terminate automatically if, after electing COBRA, he or she becomes entitled to Medicare or becomes covered under other group health plan coverage (but only after any applicable preexisting condition exclusions of that other plan have been exhausted or satisfied). 10. When may a Qualified Beneficiary's COBRA continuation coverage be tenninated? During the election period, a Qualified Beneficiary may waive COBRA continuation coverage. Except for an interruption of coverage in connection with a waiver, COBRA continuation coverage that has been elected for a Qualified Beneficiary must extend for at least the period beginning on the date of the Qualifying Event and ending not before the earliest of the following dates: (a) The last day of the applicable maximum coverage period. (b) The first day for which Timely Payment is not made to the Plan with respect to the Qualified Beneficiary. (c) The date upon which the Employer ceases to provide any group health plan (including a successor plan) to any employee. (d) The date, after the date of the election, that the Qualified Beneficiary first becomes covered under any other Plan that does not contain any exclusion or limitation with respect to any pre-existing condition, other than such an exclusion or limitation that does not apply to, or is satisfied by, the Qualified Beneficiary. (e) The date, after the date of the election, that the Qualified Beneficiary first becomes entitled to Medicare (either part A or part B, whichever occurs earlier). 14 03/15 333 (f) In the case of a Qualified Beneficiary entitled to a disability extension, the later of: (1) (i) 29 months after the date of the Qualifying Event, or (ii) the first day of the month that is more than 30 days after the date of a final determination under Title II or XVI of the Social Security Act that the disabled Qualified Beneficiary whose disability resulted in the Qualified Beneficiary's entitlement to the disability extension is no longer disabled, whichever is earlier; or (2) the end of the maximum coverage period that applies to the Qualified Beneficiary without regard to the disability extension. The Plan can terminate for cause the coverage of a Qualified Beneficiary on the same basis that the Plan terminates for cause the coverage of similarly situated non-COBRA beneficiaries, for example, for the submission of a fraudulent claim. In the case of an individual who is not a Qualified Beneficiary and who is receiving coverage under the Plan solely because of the individual's relationship to a Qualified Beneficiary, if the Plan's obligation to make COBRA continuation coverage available to the Qualified Beneficiary ceases, the Plan is not obligated to make coverage available to the individual who is not a Qualified Beneficiary. 11. What are the maximum coverage periods for COBRA continuation coverage? The maximum coverage periods are based on the type of the Qualifying Event and the status of the Qualified Beneficiary, as shown below. (a) In the case of a Qualifying Event that is a termination of employment or reduction of hours of employment, the maximum coverage period ends 18 months after the Qualifying Event if there is not a disability extension and 29 months after the Qualifying Event if there is a disability extension. (b) In the case of a covered Employee's enrollment in the Medicare program before experiencing a Qualifying Event that is a termination of employment or reduction of hours of employment, the maximum coverage period for Qualified Beneficiaries ends on the later of: (1) 36 months after the date the covered Employee becomes enrolled in the Medicare program. This extension does not apply to the covered Employee; or (2) 18 months (or 29 months, ifthere is a disability extension) after the date of the covered Employee's termination of employment or reduction of hours of employment. (c) In the case of a Qualified Beneficiary who is a child born to or placed for adoption with a covered Employee during a period of COBRA continuation coverage, the maximum coverage period is the maximum coverage period applicable to the Qualifying Event giving rise to the period of COBRA continuation coverage during which the child was born or placed for adoption. (d) In the case of any other Qualifying Event than that described above, the maximum coverage period ends 36 months after the Qualifying Event. 12. Under what circumstances can the maximum coverage period be expanded? If a Qualifying Event that gives rise to an 18-month or 29-month maximum coverage period is followed, within that 18-or 29-month period,.by a second Qualifying Event that gives rise to a 36-months maximum coverage period, the original period is expanded to 36 months, but only for individuals who are Qualified Beneficiaries at the time of and with respect to both Qualifying Events. In no circumstance can the COBRA maximum coverage period be expanded to more than 36 months after the date of the first Qualifying Event. The Plan Administrator must be notified of the second qualifying event within 60 days of the second qualifying event. This notice must be sent to the Plan Administrator or its designee in accordance with the procedures above. 13. How does a Qualified Beneficiary become entitled to a disability extension? A disability extension will be granted if an individual (whether or not the covered Employee) who is a Qualified Beneficiary in connection with the Qualifying Event that is a termination or reduction of hours of a covered Employee's employment, is determined under Title II or XVI of the Social Security Act to have been disabled at any time during the first 60 days of COBRA continuation coverage. To qualify for the disability extension, the Qualified Beneficiary must also provide the Plan Administrator with notice of the disability determination on a date that is both within 60 days after the date of the determination and before the end of the original 18-month maximum coverage. This notice must be sent to the Plan Administrator or its designee in accordance with the procedures above. 15 03/15 334 14. Does the Plan require payment for COBRA continuation coverage? For any period of COBRA continuation coverage under the Plan, Qualified Beneficiaries who elect COBRA continuation coverage may be required to pay up to 102% of the applicable premium and up to 150% of the applicable premium for any expanded period of COBRA continuation coverage covering a disabled Qualified Beneficiary due to a disability extension. Your Plan Administrator will inform you of the cost. The Plan will terminate a Qualified Beneficiary's COBRA continuation coverage as of the first day of any period for which timely payment is not made. 15. Must the Plan allow payment for COBRA continuation coverage to be made in monthly Installments? Yes. The Plan is also permitted to allow for payment at other intervals. 16. What is Timely Payment for COBRA continuation coverage? Timely Payment means a payment made no later than 30 days after the first day of the coverage period. Payment that is made to the Plan by a later date is also considered Timely Payment if either under the terms of the Plan, covered Employees or Qualified Beneficiaries are allowed until that later date to pay for their coverage for the period or under the terms of an arrangement between the Employer and the entity that provides Plan benefits on the Employer's behalf, the Employer is allowed until that later date to pay for coverage of similarly situated non-COBRA beneficiaries for the period. Notwithstanding the above paragraph, the Plan does not require payment for any period of COBRA continuation coverage for a Qualified Beneficiary earlier than 45 days after the date on which the election of COBRA continuation coverage is made for that Qualified Beneficiary. Payment is considered made on the date on which it is postmarked to the Plan. If Timely Payment is made to the Plan in an amount that is not significantly less than the amount the Plan requires to be paid for a period of coverage, then the amount paid will be deemed to satisfy the Plan's requirement for the amount to be paid, unless the Plan notifies the Qualified Beneficiary of the amount of the deficiency and grants a reasonable period of time for payment of the deficiency to be made. A "reasonable period of time" is 30 days after the notice is provided. A shortfall in a Timely Payment is not significant if it is no greater than the lesser of $50 or 10% of the required amount. 17. Must a Qualified Beneficiary be given the right to enroll in a conversion health plan at the end of the maximum coverage period for COBRA continuation coverage? If a Qualified Beneficiary's COBRA continuation coverage under a group health plan ends as a result of the expiration of the applicable maximum coverage period, the Plan will, during the 180-day period that ends on that expiration date, provide the Qualified Beneficiary with the option of enrolling under a conversion health plan if such an option is otherwise generally available to similarly situated non-COBRA beneficiaries under the Plan. If such a conversion option is not otherwise generally available, it need not be made available to Qualified Beneficiaries. 18. How is my participation in the Health Care Flexible Spending Arrangement affected? You can elect to continue your participation in the Health Care Flexible Spending Arrangement for the remainder of the Plan Year, subject to the following conditions. You may only continue to participate in the Health Care Flexible Spending Arrangement if you have elected to contribute more money than you have taken out in claims. For example, if you elected to contribute an annual amount of $500 and, at the time you terminate employment, you have contributed $300 but only daimed $150, you may elect to continue coverage under the Health Care Flexible Spending Arrangement. If you elect to continue coverage, then you would be able to eontinue to receive your health reimbursements up to the $500. However, you must continue to pay for the coverage, just as the money has been taken out of your paycheck, but on an after-tax basis. The Plan can also charge you an extra amount (as explained above for other health benefits) to provide this benefit. IF YOU HAVE QUESTIONS If you have questions about your COBRA continuation coverage, you should contact the Plan Administrator or its designee. For more information about your rights under ERISA, including COBRA, the Health Insurance Portability and Accountability Act (HIPAA), and other laws affecting group health plans, contact the nearest Regional or District Office of the U.S. Department of Labor's Employee Benefits Security Administration (EBSA). Addresses and phone numbers of Regional and District EBSA Offices are available through EBSA's website at www.dol.gov/ebsa. KEEP YOUR PLAN ADMINISTRATOR INFORMED OF ADDRESS CHANGES In order to protect your family's rights, you should keep the Plan Administrator informed of any changes in the addresses of family members. You should also keep a copy, for your records, of any notices you send to the Plan Administrator or its designee. 16 03/15 335 XI SUMMARY The money you earn is important to you and your family. You need it to pay your bills, enjoy recreational activities and save for the future. Our flexible benefits plan will help you keep more of the money you earn by lowering the amount of taxes you pay. The Plan is the result of our continuing efforts to find ways to help you get the most for your earnings. If you have any questions, please contact the Administrator. 17 03/15 336 Copyright 2014 SunGard All Rights Reserved CITY OF FEDERAL WAY CAFETERIA PLAN AND ALL SUPPORTING FORMS HAVE BEEN PRODUCED FOR CITY OF FEDERAL WAY 337 CITY OF FEDERAL WAY CAFETERIA PLAN 338 TABLE OF CONTENTS ARTICLE I DEFINITIONS ARTICLE II PARTICIPATION 2.1 ELIGIBILITY .......................................................................................................................................................................... 2 2.2 EFFECTIVE DATE OF PARTICIPATION ........................................................................................................... -................. 2 2.3 APPLICATION TO PARTICIPATE .......................................................................................................................................... 3 2.4 TERMINATION OF PARTICIPATION .................................................................................................................................... 3 2.5 TERMINATION OF EMPLOYMENT ...................................................................................................................................... 3 2.6 DEATH .................................................................................................................................................................................. 3 ARTICLE Ill CONTRIBUTIONS TO THE PLAN 3.1 SALARY REDIRECTION ....................................................................................................................................................... 4 3.2 APPLICATION OF CONTRIBUTIONS .................................................................................................................................. 4 3.3 PERIODIC CONTRIBUTIONS ............................................................................................................................................... 4 ARTICLE IV BENEFITS 4.1 BENEFIT OPTIONS .............................................................................................................................................................. 4 4.2 HEAL TH CARE FLEXIBLE SPENDING ARRANGEMENT BENEFIT.. .................................................................................. 4 4.3 DAY CARE FLEXIBLE SPENDING ARRANGEMENT BENEFIT .......................................................................................... 4 4.4 HEAL TH INSURANCE BENEFIT .......................................................................................................................................... 5 4.5 NONDISCRIMINATION REQUIREMENTS ........................................................................................................................... 5 ARTICLEV PARTICIPANT ELECTIONS 5.1 INITIAL ELECTIONS ............................................................................................................................................................. 5 5.2 SUBSEQUENT ANNUAL ELECTIONS ................................................................................................................................. 5 5.3 FAILURE TO ELECT ............................................................................................................................................................. 6 5.4 CHANGE IN STATUS ........................................................................................................................................................... 6 ARTICLE VI HEAL TH CARE FLEXIBLE SPENDING ARRANGEMENT 6.1 ESTABLISHMENT OF PLAN ................................................................................................................................................ 8 6.2 DEFINITIONS ........................................................................................................................................................... -........... 8 6.3 FORFEITURES ..................................................................................................................................................................... 8 6.4 LIMITATION ON ALLOCATIONS .......................................................................................................................................... 9 6.5 NONDISCRIMINATION REQUIREMENTS ........................................................................................................................... 9 6.6 COORDINATION WITH CAFETERIA PLAN ......................................................................................................................... 9 6.7 HEALTH CARE FLEXIBLE SPENDING ARRANGEMENT CLAIMS ...................................................................................... 9 6.8 DEBIT AND CREDIT CARDS ................................................................................................................................................ 10 ARTICLE VII DAY CARE FLEXIBLE SPENDING ARRANGEMENT 7.1 ESTABLISHMENT OF ACCOUNT ........................................................................................................................................ 11 7.2 DEFINITIONS ........................................................................................................................................................................ 11 339 7.3 DAY CARE FLEXIBLE SPENDING ARRANGEMENTS ........................................................................................................ 12 7.4 INCREASES IN DAY CARE FLEXIBLE SPENDING ARRANGEMENTS .............................................................................. 12 7.5 DECREASES IN DAY CARE FLEXIBLE SPENDING ARRANGEMENTS ............................................................................. 12 7.6 ALLOWABLE DAY CARE REIMBURSEMENT ..................................................................................................................... 12 7.7 ANNUAL STATEMENT OF BENEFITS ................................................................................................................................. 12 7.8 FORFEITURES ..................................................................................................................................................................... 12 7.9 LIMITATION ON PAYMENTS ............................................................................................................................................... 12 7.10 NONDISCRIMINATION REQUIREMENTS ........................................................................................................................... 12 7.11 COORDINATION WITH CAFETERIA PLAN ......................................................................................................................... 13 7.12 DAY CARE FLEXIBLE SPENDING ARRANGEMENT CLAIMS ............................................................................................ 13 ARTICLE VIII BENEFITS AND RIGHTS 8.1 CLAIM FOR BENEFITS ........................................................................................................................................................ 13 8.2 APPLICATION OF BENEFIT PLAN SURPLUS ..................................................................................................................... 15 ARTICLE IX ADMINISTRATION 9.1 PLAN ADMINISTRATION ..................................................................................................................................................... 15 9.2 EXAMINATION OF RECORDS ............................................................................................................................................. 16 9.3 PAYMENT OF EXPENSES ................................................................................................................................................... 16 9.4 INSURANCE CONTROL CLAUSE ........................................................................................................................................ 16 9.5 INDEMNIFICATION OF ADMINISTRATOR .......................................................................................................................... 17 ARTICLEX AMENDMENT OR TERMINATION OF PLAN 10.1 AMENDMENT ....................................................................................................................................................................... 17 10.2 TERMINATION ...................................................................................................................................................................... 17 ARTICLE XI MISCELLANEOUS 11.1 PLAN INTERPRETATION ..................................................................................................................................................... 17 11.2 GENDER AND NUMBER ...................................................................................................................................................... 17 11.3 WRITTEN DOCUMENT ........................................................................................................................................................ 17 11.4 EXCLUSIVE BENEFIT .......................................................................................................................................................... 17 11.5 PARTICIPANTS RIGHTS .....................................................................................................................•............................... 17 11.6 ACTION BY THE EMPLOYER .................... -........................................................................................................................ 17 11.7 NO GUARANTEE OF TAX CONSEQUENCES ..................................................................................................................... 18 11.8 INDEMNIFICATION OF EMPLOYER BY PARTICIPANTS .................................................................................................... 18 11.9 FUNDING .............................................................................................................................................................................. 18 11.10 GOVERNING LAW ................................................................................................................ -···-·············-·············· ............ 18 11.11 SEVERABILITY ..................................................................................................................................................................... 18 11.12 CAPTIONS ................ -.......................................................................................................................................................... 18 11.13 CONTINUATION OF COVERAGE (COBRA) ........................................................................................................................ 18 11.14 FAMILY AND MEDICAL LEAVE ACT (FMLA) ....................................................................................................................... 18 11 .1 5 HEAL TH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) .................................................................... 18 11.16 UNIFORMED SERVICES EMPLOYMENT AND REEMPLOYMENT RIGHTS ACT (USERRA) ............................................ 19 340 11.17 COMPLIANCE WITH HIPAAPRIVACY STANDARDS .......................................................................................................... 19 11.18 COMPLIANCE WITH HIPAA ELECTRONIC SECURITY STANDARDS ............................................................................... 20 11.19 MENTAL HEAL TH PARITY AND ADDICTION EQUITY ACT ................................................................................................ 20 11.20 GENETIC INFORMATION NONDISCRIMINATION ACT (GINA) .......................................................................................... 20 11.21 WOMEN'S HEALTH AND CANCER RIGHTS ACT ............................................................................................................... 20 11.22 NEWBORNS' AND MOTHERS' HEAL TH PROTECTION ACT ............................................................................................. 20 341 CITY OF FEDERAL WAY CAFETERIA PLAN INTRODUCTION The Employer has amended this Plan effective January 1, 2015, to recognize the contribution made to the Employer by its Employees. Its purpose is to reward them by providing benefits for those Employees who shall qualify hereunder and their Dependents and beneficiaries. The concept of this Plan is to allow Employees to choose among different types of benefits based on their own particular goals, desires and needs. This Plan is a restatement of a Plan which was originally effective on January 1, 1994. The Plan shall be known as City of Federal Way Cafeteria Plan (the "Plan"). The intention of the Employer is that the Plan qualify as a "Cafeteria Plan" within the meaning of Section 125 of the Internal Revenue Code of 1986, as amended, and that the benefits which an Employee elects to receive under the Plan be excludable from the Employee's income under Section 125(a) and other applicable sections of the Internal Revenue Code of 1986, as amended. ARTICLE I DEFINITIONS 1.1 "Administrator'' means the Employer unless another person or entity has been designated by the Employer pursuant to Se~ion 9.1 to administer the Plan on behalf of the Employer. If the Employer is the Administrator, the Employer may appoint any person, including, but not limited to, the Employees of the Employer, to perform the duties of the Administrator. Any person so appointed shall signify acceptance by filing written acceptance with the Employer. Upon the resignation or removal cif any individual performing the duties of the Administrator, the Employer may designate a successor. 1.2 "Affiliated Employer'' means the Employer and any corporation which is a m~mber of a controlled group of corporations (as defined in Code Section 414(b)) which includes the Employer; any trade or business (whether or not incorporated) which is under common control (as defined in Code Section 414(c)) with the Employer; any organization (whether or not incorporated) which is a member of an affiliated service group (as defined in Code Section 414(m)) which includes the Employer; and any other entity required to be aggregated with the Employer pursuant to Treasury regulations under Code Section 414(0). 1.3 "Benefit" or "Benefit Options" means any of the optional benefit choices available to a Participant as outlined in Section 4.1. 1.4 "Cafeteria Plan Benefit Dollars" means the amount available to Participants to purchase Benefit Options as provided under Section 4.1. Each dollar contributed to this Plan shall be converted into one Cafeteria Plan Benefit Dollar. 1.5 "Code" means the Internal Revenue Code of 1986, as amended or replaced from time to time. 1.6 "Compensation" means the amounts received by the Participant from the Employer during a Plan Year. 1.7 "Dependent" means any individual who qualifies as a dependent under the self-funded plan for purposes of that plan or under Code Section 152 (as modified by Code Section 105(b )). "Dependent" shall include any Child of a Participant who is covered under an Insurance Contract, as defined in the Contract, or under the Health Care Flexible Spending Arrangement or as allowed by reason of the Affordable Care Act. For purposes of the Health Care Flexible Spending Arrangement, a Participant's "Child" includes his/her natural child, stepchild, foster child, adopted child, or a child placed with the Participant for adoption. A Participant's Child will be an eligible Dependent until reaching the limiting age of 26, without regard to student status, marital status, financial dependency or residency status with the Employee or any other person. When the child reaches the applicable limiting age, coverage will end at the end of the calendar year. The phrase "placed for adoption" refers to a child whom the Participant intends to adopt, whether or not the adoption has become final, who has not attained the age of 18 as of the date of such placement for adoption. The term "placed" means the assumption and retention by such Employee of a legal obligation for total or partial support of the child in anticipation of adoption of the child. The child must be available for adoption and the legal process must have commenced. 1.8 "Effective Date" means January 1, 1994. 1.9 "Election Period" means the period immediately preceding the beginning of each Plan Year established by the Administrator, such period to be applied on a uniform and nondiscriminatory basis for all Employees and Participants. However, an Employee's initial Election Period shall be determined pursuant to Section 5.1. 1.10 "Eligible Employee" means any Employee who has satisfied the provisions of Section 2.1. 342 An individual shall not be an "Eligible Employee" if such individual is not reported on the payroll records of the Employer as a common law employee. In particular, it is expressly intended that individuals not treated as common law employees by the Employer on its payroll records are not "Eligible Employees" and are excluded from Plan participation even if a court or administrative agency determines that such individuals are common law employees and not independent contractors. 1.11 "Employee" means any person who is employed by the Employer. The term Employee shall include leased employees within the meaning of Code Section 414(n)(2). 1.12 "Employer'' means City of Federal Way and any successor which shall maintain this Plan; and any predecessor which has maintained this Plan. In addition, where appropriate, the term Employer shall include any Participating, Affiliated or Adopting Employer. 1.13 "Insurance Contract" means any contract issued by an Insurer underwriting a Benefit. 1.14 "Insurer'' means any insurance company that underwrites a Benefit under this Plan or, with respect to any self-funded benefits, the Employer. 1.15 thereunder. "Key Employee" means an Employee described in Code Section 416(i)(1) and the Treasury regulations 1.16 "Participanf' means any Eligible Employee who elects to become a Participant pursuant to Section 2.3 and has not for any reason become ineligible to participate further in the Plan. 1.17 "Plan" means this instrument, including all amendments thereto. 1.18 "Plan Year'' means the 12-month period beginning January 1 and ending December 31 . The Plan Year shall be the coverage period for the Benefits provided for under this Plan. In the event a Participant commences participation during a Plan Year, then the initial coverage period shall be that portion of the Plan Year commencing on such Participant's date of entry and ending on the last day of such Plan Year. 1.19 "Premiums" mean the Participant's cost for the self-funded Benefits described in Section 4.1. 1.20 "Premium Conversion Benefit" means the account established for a Participant pursuant to this Plan to which part of his Cafeteria Plan Benefit Dollars may be allocated and from which Premiums of the Participant shall be paid or reimbursed. If more than one type of insured or self-funded Benefit is elected, sub-accounts shall be established for each type of insured or self-funded Benefit. 1.21 "Salary Redirection" means the contributions made by the Employer on behalf of Participants pursuant to Section 3.1. These contributions shall be converted to Cafeteria Plan Benefit Dollars and allocated to the funds or accounts established under the Plan pursuant to the Participants' elections made under Article V. 1.22 "Salary Redirection Agreement" means an agreement between the Participant and the Employer under which the Participant agrees to reduce his Compensation or to forego all or part of the increases in such Compensation and to have such amounts contributed by the Employer to the Plan on the Participant's behalf. The Salary Redirection Agreement shall apply only to Compensation that has not been actually or constructively received by the Participant as of the date of the agreement (after taking this Plan and Code Section 125 into account) and, subsequently does not become currently available to the Participant. 1.23 "Spouse" means "spouse" as defined in the self-funded plan for purposes of that plan or the "spouse," as defined under Federal law, of a Participant, unless legally separated by court decree. 2.1 ELIGIBILITY ARTICLE II PARTICIPATION Any Eligible Employee shall be eligible to participate hereunder as of the date he satisfies the eligibility conditions for the Employer's group medical plan, the provisions of which are specifically incorporated herein by reference. However, any Eligible Employee who was a Participant in the Plan on the effective date of this amendment shall continue to be eligible to participate in the Plan. 2.2 EFFECTIVE DATE OF PARTICIPATION An Eligible Employee shall become a Participant effective as of the first day of the month coinciding with or next following the date on which he met the eligibility requirements of Section 2.1. 2 343 2.3 APPLICATION TO PARTICIPATE An Employee who is eligible to participate in this Plan shall, during the applicable Election Period, complete an application to participate in a manner set forth by the Administrator. The election shall be irrevocable until the end of the applicable Plan Year unless the Participant is entitled to change his Benefit elections pursuant to Section 5.4 hereof. An Eligible Employee shall also be required to complete a Salary Redirection Agreement during the Election Period for the Plan Year during which he wishes to participate in this Plan. Any such Salary Redirection Agreement shall be effective for the first pay period beginning on or after the Employee's effective date of participation pursuant to Section 2.2. Notwithstanding the foregoing, an Employee who is eligible to participate in this Plan and who is covered by the Employer's insured or self-funded Benefits under this Plan shall automatically become a Participant to the extent of the Premiums for such insurance unless the Employee elects, during the Election Period, not to participate in the Plan. 2.4 TERMINATION OF PARTICIPATION A Participant shall no longer participate in this Plan upon the occurrence of any of the following events: {a) Tennination of employment. The Participant's termination of employment, subject to the provisions of Section 2.5; (b) Death. The Participant's death, subject to the provisions of Section 2.6; or ( c) Tennination of the plan. The termination of this Plan, subject to the provisions of Section 10.2. 2.5 TERMINATION OF EMPLOYMENT If a Participant's employment with the Employer is terminated for any reason other than death, his participation in the Benefit Options provided under Section 4.1 shall be governed in accordance with the following: {a) Insurance Benefit. With regard to Benefits provided under Section 4.1, the Participanfs participation in the Plan shall cease, subject to the Participant's right to continue coverage under any Insurance Contract or self-funded benefit for which premiums have already been paid. {b) Day Care FSA. With regard to the Day Care Flexible Spending Arrangement, the Participant's participation in the Plan shall cease and no further Salary Redirection contributions shall be made. However, such Participant may submit claims for employment related Day Care Expense reimbursements for claims incurred through the remainder of the Plan Year in which such termination occurs and submitted within 90 days after the end of the Plan Year, based on the level of the Participant's Day Care Flexible Spending Arrangement as of the date of termination. {c) COBRA applicability. With regard to the Health Care Flexible Spending Arrangement, the Participant may submit claims for expenses that were incurred during the portion of the Plan Year before the end of the period for which payments to the Health Care Flexible Spending Arrangement have already been made. Thereafter, the health benefits under this Plan including the Health Care Flexible Spending Arrangement shall be applied and administered consistent with such further rights a Participant and his Dependents may be entitled to pursuant to Code Section 4980B and Section 11.13 of the Plan. 2.6 DEATH If a Participant dies, his participation in the Plan shall cease. However, such Participant's spouse or Dependents may submit claims for expenses or benefits for the remainder of the Plan Year or until the Cafeteria Plan Benefit Dollars allocated to each specific benefit are exhausted. In no event may reimbursements be paid to someone who is not a spouse or Dependent. If the Plan is subject to the provisions of Code Section 4980B, then those provisions and related regulations shall apply for purposes of the Health Care Flexible Spending Arrangement. '3 344 ARTICLE Ill CONTRIBUTIONS TO THE PLAN 3.1 SALARY REDIRECTION Benefits under the Plan shall be financed by Salary Redirections sufficient to support Benefits that a Participant has elected hereunder and to pay the Participant's Premiums. The salary administration program of the Employer shall be revised to allow each Participant to agree to reduce his pay during a Plan Year by an amount determined necessary to purchase the elected Benefit Options. The amount of such Salary Redirection shall be specified in the Salary Redirection Agreement and shall be applicable for a Plan Year. Notwithstanding the above, for new Participants, the Salary Redirection Agreement shall only be applicable from the first day of the pay period following the Employee's entry date up to and including the last day of the Plan Year. These contributions shall be converted to CafetE~ria Plan Benefit Dollars and allocated to the funds or accounts established under the Plan pursuant to the Participants' elections made under Article IV. Any Salary Redirection shall be determined prior to the beginning of a Plan Year (subject to initial elections pursuant to Section 5.1) and prior to the end of the Election Period and shall be irrevocable for such Plan Year. However, a Participant may revoke a Benefit election or a Salary Redirection Agreement after the Plan Year has commenced and make a new election with respect to the remainder of the Plan Year, if both the revocation and the new election are on account of and consistent with a change in status and such other permitted events as determined under Article V of the Plan and consistent with the rules and regulations of the Department of the Treasury. Salary Redirection amounts shall be contributed on ·a pro rata basis for each pay period during the Plan Year. All individual Salary Redirection Agreements are deemed to be part of this Plan and incorporated by reference hereunder. 3.2 APPLICATION OF CONTRIBUTIONS As soon as reasonably practical after each payroll period, the Employer shall apply the Salary Redirection to provide the Benefits elected by the affected Participants. Any contribution made or withheld for the Health Care Flexible Spending Arrangement or Day Care Flexible Spending Arrangement shall be credited to such fund or account. Amounts designated for the Participant's Premium Conversion Benefit shall likewise be credited to such account for the purpose of paying Premiums. 3.3 PERIODIC CONTRIBUTIONS Notwithstanding the requirement provided above and in other Articles of this Plan that Salary Redirections be contributed to the Plan by the Employer on behalf of an Employee on a level and pro rata basis for each payroll period, the Employer and Administrator may implement a procedure in which Salary Redirections are contributed throughout the Plan Year on a periodic basis that is not pro rata for each payroll period. However, with regard to the Health Care Flexible Spending Arrangement, the payment schedule for the required contributions may not be based on the rate or amount of reimbursements during the Plan Year. 4.1 BENEFIT OPTIONS ARTICLE IV BENEFITS Each Participant may elect any one or more of the following optional Benefits: (1) Health Care Flexible Spending Arrangement (2) Day Care Flexible Spending Arrangement In addition, each Participant shall have a sufficient portion of his Salary Redirections applied to the following Benefits unless the Participant elects not to receive such Benefits: (3) Health Insurance Benefit 4.2 HEAL TH CARE FLEXIBLE SPENDING ARRANGEMENT BENEFIT Each Participant may elect to participate in the Health Care Flexible Spending Arrangement option, in which case Article VI shall apply. 4.3 DAY CARE FLEXIBLE SPENDING ARRANGEMENT BENEFIT Each Participant may elect to participate in the Day Care Flexible Spending Arrangement option, in which case Article Vfl shall apply. 4 345 4.4 HEAL TH INSURANCE BENEFIT (a) Coverage for Participant and Dependents. Each Participant may elect to be covered under a health Contract for the Participant, his or her Spouse, and his or her Dependents. (b) Employer selects contracts. The Employer may select suitable health Contracts for use in providing this health insurance benefit, which policies will provide uniform benefits for all Participants electing this Benefit. (c) Contract incorporated by reference. The rights and conditions with respect to the benefits payable from such health Contract shall be determined therefrom, and such Contract shall be incorporated herein by reference. 4.5 NONDISCRIMINATION REQUIREMENTS (a) Intent to be nondiscriminatory. It is the intent of this Plan to provide benefits to a classification of employees which the Secretary of the Treasury finds not to be discriminatory in favo; of the group in whose favor discrimination may not occur under Code Section 125. (b) 25% concentration test. It is the intent of this Plan not to provide qualified benefits as defined under Code Section 125 to Key Employees in amounts that exceed 25% of the aggregate of such Benefits provided for all Eligible Employees under the Plan. For purposes of the preceding sentence, qualified benefits shall not include benefits which (without regard to this paragraph) are includible in gross income. ( c) Adjustment to avoid test failure. If the Administrator deems it necessary to avoid discrimination or possible taxation to Key Employees or a group of employees in whose favor discrimination may not occur in violation of Code Section 125, it may, but shall not be required to, reduce contributions or non-taxable Benefits in order to assure compliance with this Section. Any act taken by the Administrator under this Section shall be carried out in a uniform and nondiscriminatory manner. If the Administrator decides to reduce contributions or non-taxable Benefits, it shall be done in the following manner. First, the non-taxable Benefits of the affected Participant (either an employee who is highly compensated or a Key Employee, whichever is applicable) who has the highest amount of non-taxable Benefits for the Plan Year shall have his non-taxable Benefits reduced until the discrimination tests set forth in this Section are satisfied or until the amount of his non-taxable Benefits equals the non-taxable Benefits of the affected Participant who has the second highest amount of non-taxable Benefits. This process shall continue until the nondiscrimination tests set forth in this Section are satisfied. With respect to any affected Participant who has had Benefits reduced pursuant to this Section, the reduction shall be made proportionately among Health Care Flexible Spending Arrangement Benefits and Day Care Flexible Spending Arrangement Benefits, and once all these Benefits are expended, proportionately among self-funded Benefits. Contributions which are not utilized to provide Benefits to any Participant by virtue of any administrative act under this paragraph shall be forfeited and deposited into the benefit plan surplus. 5.1 INITIAL ELECTIONS ARTICLEV PARTICIPANT ELECTIONS An Employee who meets the eligibility requirements of Section 2.1 on the first day of, or during, a Plan Year may elect to participate in this Plan for all or the remainder of such Plan Year, provided he elects to do so on or before his effective date of participation pursuant to Section 2.2. Notwithstanding the foregoing, an Employee who is eligible to participate in this Plan and who is covered by the Employer's insured or self-funded benefits under this Plan shall automatically become a Participant to the extent of the Premiums for such insurance unless the Employee elects, during the Election Period, not to participate in the Plan. 5.2 SUBSEQUENT ANNUAL ELECTIONS During the Election Period prior to each subsequent Plan Year, each Participant shall be given the opportunity to elect, on an election of benefits form to be provided by the Administrator, which spending account Benefit options he wishes to select. Any such election shall be effective for any Benefit expenses incurred during the Plan Year which follows the end of the Election Period. With regard to subsequent annual elections, the following options shall apply: (a) A Participant or Employee who failed to initially elect to participate may elect different or new Benefits under the Plan during the Election Period; (b) A Participant may terminate his participation in the Plan by notifying the Administrator in writing during the Election Period that he does not want to participate in the Plan for the next Plan Year; 5 346 (c) An Employee who elects not to participate for the Plan Year following the Election Period will have to wait until the next Election Period before again electing to participate in the Plan, except as provided for in Section 5.4. 5.3 FAILURE TO ELECT With regard to Benefits available under the Plan for which no Premiums apply, any Participant who fails to complete a new benefit election form pursuant to Section 5.2 by the end of the applicable Election Period shall be deemed to have elected not to participate in the Plan for the upcoming Plan Year. No further Salary Redirections shall therefore be authorized or made for the subsequent Plan Year for such Benefits. With regard to Benefits available under the Plan for which Premiums apply, any Participant who fails to complete a new benefit election form pursuant to Section 5.2 by the end of the applicable Election Period shall be deemed to have made the same Benefit elections as are then in effect for the current Plan Year. The Participant shall also be deemed to have elected Salary Redirection in an amount necessary to purchase such Benefit options. 5.4 CHANGE IN STATUS (a) Change in status defined. Any Participant may change a Benefit election after the Plan Year (to which such election relates) has commenced and make new elections with respect to the remainder of such Plan Year if, under the facts and circumstances, the changes are necessitated by and are consistent with a change in status which is acceptable under rules and regulations adopted by the Department of the Treasury, the provisions of which are incorporated by reference. Notwithstanding anything herein to the contrary, if the rules and regulations conflict, then such rules and regulations shall control. In general, a change in election is not consistent if the change in status is the Participant's divorce, annulment or legal separation from a Spouse, the death of a Spouse or Dependent, or a Dependent ceasing to satisfy the eligibility requirements for coverage, and the Participant's election under the Plan is to cancel accident or health insurance coverage for any individual other than the one involved in such event. In addition, if the Participant, Spouse or Dependent gains or loses eligibility for coverage, then a Participant's election under the Plan to cease or decrease coverage for that individual under the Plan corresponds with that change in status only if coverage for that individual becomes applicable or is increased under the family member plan. Regardless of the consistency requirement, if the individual, the individual's Spouse, or Dependent becomes eligible for continuation coverage under the Employer's group health plan as provided in Code Section 4980B or any similar state law, then the individual may elect to increase payments under this Plan in order to pay for the continuation coverage. However, this does not apply for COBRA eligibility due to divorce, annulment or legal separation. Any new election shall be effective at such time as the Administrator shall prescribe, but not earlier than the first pay period beginning after the election form is completed and returned to the Administrator. For the purposes of this subsection, a change in status shall only include the following events or other events permitted by Treasury regulations: (1) Legal Marital Status: events that change a Participant's legal marital status, including marriage, divorce, death of a Spouse, legal separation or annulment; (2) Number of Dependents: Events that change a Participant's number of Dependents, including birth, adoption, placement for adoption, or death of a Dependent; (3) Employment Status: Any of the following events that change the employment status of the Participant, Spouse, or Dependent: termination or commencement of employment, a strike or lockout, commencement or return from an unpaid leave of absence, or a change in worksite. In addition, if the eligibility conditions of this Plan or other employee benefit plan of the Employer of the Participant, Spouse, or Dependent depend on the employment status of that individual and there is a change in that individual's employment status with the consequence that the individual becomes (or ceases to be) eligible under the plan, then that change constitutes a change in employment under this subsection; (4) Dependent satisfies or ceases to satisfy the eligibility requirements: An event that causes the Participant's Dependent to satisfy or cease to satisfy the requirements for coverage due to attainment of age, student status, or any similar circumstance; and (5) Residency: A change in the place of residence of the Participant, Spouse or Dependent, that would lead to a change in status (such as a loss of HMO coverage). For the Day Care Flexible Spending Arrangement, a Dependent becoming or ceasing to be a "Qualifying Dependent" as defined under Code Section 21(b) shall also qualify as a change in status. Notwithstanding anything in this Section to the contrary, the gain of eligibility or change in eligibility of a child, as allowed under Code Sections 105(b) and 106, and IRS Notice 2010-38, shall qualify as a change in status. 6 347 (b) Special enrollment rights. Notwithstanding subsection (a), the Participants may change an election for accident or health coverage during a Plan Year and make a new election that corresponds with the special enrollment rights provided in Code Section 9801 (f), including those authorized under the provisions of the Children's Health Insurance Program Reauthorization Act of 2009 (SCHIP); provided that such Participant meets the sixty (60) day notice requirement imposed by Code Section 9801(f) (or such longer period as may be permitted by the Plan and communicated to Participants). Such change shall take place on a prospective basis, unless otherwise required by Code Section 9801 (f) to be retroactive. (c) Quallfled Medical Support Order. Notwithstanding subsection (a), in the event of a judgment, decree, or order (including approval of a property settlement) ("order") resulting from a divorce, legal separation, annulment, or change in legal custody which requires accident or health coverage for a Participanfs child (including a foster child who is a Dependent of the Participant): (1) The Plan may change an election to provide coverage for the child if the order requires coverage under the Participanfs plan; or (2) The Participant shall be permitted to change an election to cancel coverage for the child if the order requires the former Spouse to provide coverage for such child, under that individual's plan and such coverage is actually provided. (d) Medicare or Medicaid. Notwithstanding subsection (a), a Participant may change elections to cancel accident or health coverage for the Participant or the Participanfs Spouse or Dependent if the Participant or the Participant's Spouse or Dependent is enrolled in the accident or health coverage of the Employer and becomes entitled to coverage (i.e., enrolled) under Part A or Part B of the Title XVIII of the Social Security Act (Medicare) orTrtle XIX of the Social Security Act (Medicaid), other than coverage consisting solely of benefits under Section 1928 of the Social Security Act (the program for distribution of pediatric vaccines). If the Participant or the Participanfs Spouse or Dependent who has been entitled to Medicaid or Medicare coverage loses eligibility, that individual may prospectively elect coverage under the Plan if a benefit package option under the Plan provides similar coverage. (e) Cost Increase or decrease. If the cost of a Benefit provided under the Plan increases or decreases during a Plan Year, then the Plan shall automatically increase or decrease, as the case may be, the Salary Redirections of all affected Participants for such Benefit. Alternatively, if the cost of a benefit package option increases significantly, the Administrator shall permit the affected Participants to either make corresponding changes in their payments or revoke their elections and, in lieu thereof, receive on a prospective basis coverage under another benefit package option with similar coverage, or drop coverage prospectively if there is no benefit package option with similar coverage. A cost increase or decrease refers to an increase or decrease in the amount of elective contributions under the Plan, whether resulting from an action taken by the Participants or an action taken by the Employer. (f) Loss of coverage. If the coverage under a Benefit is significantly curtailed or ceases during a Plan Year, affected Participants may revoke their elections of such Benefit and, in lieu thereof, elect to receive on a prospective basis coverage under another plan with similar coverage, or drop coverage prospectively if no similar coverage is offered. (g) Addition of a new benefit If, during the period of coverage, a new benefit package option or other coverage option is added, an existing benefit package option is significantly improved, or an existing benefit package option or other coverage option is eliminated, then the affected Participants may elect the newly-added option, or elect another option if an option has been eliminated prospectively and make corresponding election changes with respect to other benefit package options providing similar coverage. In addition, those Eligible Employees who are not participating in the Plan may opt to become Participants and elect the new or newly improved benefit package option. (h) Loss of coverage under certain other plans. A Participant may make a prospective election change to add group health coverage for the Participant, the Participant's Spouse or Dependent if such individual loses group health coverage sponsored by a governmental or educational institution, including a state children's health insurance program under the Social Security Act, the Indian Health Service or a health program offered by an Indian tribal government, a state health benefits risk pool, or a foreign government group health plan. (i) Change of coverage due to change under certain other plans. A Participant may make a prospective election change that is on account of and corresponds with a change made under the plan of a Spouse's, former Spouse's or Dependent's employer if (1) the cafeteria plan or other benefits plan of the Spouse's, former Spouse's or Dependent's employer permits its participants to make a change; or (2) the cafeteria plan permits participants to make an election for a period of coverage that is different from the period of coverage under the cafeteria plan of a Spouse's, former Spouse's or Dependent's employer. 7 348 (j) Change in Day Care provider. A Participant may make a prospective election change that is on account of and corresponds with a change by the Participant in the Day Care provider. The availability of Day Care services from a new childcare provider is similar to a new benefit package option becoming available. A cost change is allowable in the Day Care Flexible Spending Arrangement only if the cost change is imposed by a Day Care provider who is not related to the Participant, as defined in Code Section 152(a)(1) through (8). (k) Health FSA cannot change due to Insurance change. A Participant shall not be permitted to change an election to the Health Care Flexible Spending Arrangement as a result of a cost or coverage change under any health insurance benefits. ARTICLE VI HEAL TH CARE FLEXIBLE SPENDING ARRANGEMENT 6.1 ESTABLISHMENT OF PLAN This Health Care Flexible Spending Arrangement is intended to qualify as a medical reimbursement plan under Code Section 105 and shall be interpreted in a manner consistent with such Code Section and the Treasury regulations thereunder. Participants who elect to participate in this Health Care Flexible Spending Arrangement may submit claims for the reimbursement of Medical Expenses. All amounts reimbursed shall be periodically paid from amounts allocated to the Health Care Flexible Spending Arrangement. Periodic payments reimbursing Participants from the Health Care Flexible Spending Arrangement shall in no event occur less frequently than monthly. 6.2 DEFINITIONS For the purposes of this Article and the Cafeteria Plan, the terms below have the following meaning: (a) "Health Care Flexible Spending Arrangement" means the account established for Participants pursuant to this Plan to which part of their Cafeteria Plan Benefit Dollars may be allocated and from which all allowable Medical Expenses incurred by a Participant, his or her Spouse and his or her Dependents may be reimbursed. (b) "Highly Compensated Participant" means, for the purposes of this Article and determining discrimination under Code Section 105(h), a participant who is: (1) one of the 5 highest paid officers; (2) a shareholder who owns (or is considered to own applying the rules of Code Section 318) more than 10 percent in value of the stock of the Employer; or (3) among the highest paid 25 percent of all Employees (other than exclusions permitted by Code Section 105(h)(3)(B) for those individuals who are not Participants). (c) "Medical Expenses" means any expense for medical care within the meaning of the term "medical care" as defined in Code Section 213(d) and the rulings and Treasury regulations thereunder, and not otherwise used by the Participant as a deduction in determining his tax liability under the Code. "Medical Expenses" can be incurred by the Participant, his or her Spouse and his or her Dependents. "Incurred" means, with regard to Medical Expenses, when the Participant is provided with the medical care that gives rise to the Medical Expense and not when the Participant is formally billed or charged for, or pays for, the medical care. A Participant may not be reimbursed for the cost of any medicine or drug that is not "prescribed" within the meaning of Code Section 106(f) or is not insulin. A Participant may not be reimbursed for the cost of other health coverage such as premiums paid under plans maintained by the employer of the Participant's Spouse or individual policies maintained by the Participant or his Spouse or Dependent. A Participant may not be reimbursed for "qualified long-term care services" as defined in Code Section 7702B(c). (d) The definitions of Article I are hereby incorporated by reference to the extent necessary to interpret and apply the provisions of this Health Care Flexible Spending Arrangement. 6.3 FORFEITURES The amount in the Health Care Flexible Spending Arrangement as of the end of any Plan Year (and after the processing of all claims for such Plan Year pursuant to Section 6.7 hereof) shall be forfeited and credited to the benefit plan surplus. In such event, the Participant shall have no further claim to such amount for any reason, subject to Section 8.2. 8 349 6.4 LIMITATION ON ALLOCATIONS (a) Notwithstanding any provision contained in this Health Care Flexible Spending Arrangement to the contrary, the maximum amount that may be allocated to the Health Care Flexible Spending Arrangement by a Participant in or on account of any Plan Year is $2500. Notwithstanding any provision contained in this Health Care Flexible Spending Arrangement to the contrary, the maximum amount of salary reductions that may be allocated to the Health Care Flexible Spending Arrangement by a Participant in or on account of any Plan Year is $2,550, as adjusted for increases in the cost of living in accordance with Code Section 125(i)(2). (b) Cost of Living Adjustment In no event shall the amount of salary redirections on the Health Care Flexible Spending Arrangement exceed $2,550 as adjusted by law. Such amount shall be adjusted for increases in the cost-of-living in accordance with Code Section 125(i)(2). The cost-of-living adjustment in effect for a calendar year applies to any Plan Year beginning with or within such calendar year. The dollar increase in effect on January 1 of any calendar year shall be effective for the Plan Year beginning with or within such calendar year. For any short Plan Year, the limit shall be an amount equal to the limit for the calendar year in which the Plan Year begins multiplied by the ratio obtained by dividing the number of full months in the short Plan Year by twelve (12). ( c) Participation in other Plans. All employers that are treated as a single employer under Code Sections 414(b), (c), or (m), relating to controllec;l groups and affiliated service groups, are treated as a single employer for purposes of the $2,550 limit. If a Participant participates in multiple cafeteria plans offering Health Care Flexible Spending Arrangements maintained by members of a controlled group or affiliated service group, the Participant's total Health Care Flexible Spending Arrangement contributions under all of the cafeteria plans are limited to $2,550 (as adjusted). However, a Participant employed by two or more employers that are not members of the same controlled group may elect up to $2,550 (as adjusted) under each Employer's Health Care Flexible Spending Arrangement. (d) Carryover. A Participant in the Health Care Flexible Spending Arrangement may roll over up to $500 of unused amounts in the Health Care Flexible Spending Arrangement remaining at the end of one Plan Year to the immediately following Plan Year. These amounts can be used during the following Plan Year for expenses incurred in that Plan Year. Amounts carried over do not affect the maximum amount of salary redirection contributions for the Plan Year to which they are carried over. Unused amounts are those remaining after expenses have been reimbursed during the runout period. These amounts may not be cashed out or converted to any other taxable or nontaxable benefit. Amounts in excess of $500 will be forfeited. The Plan is allowed, but not required, to treat claims as being paid first from the current year amounts, then from the carryover amounts. 6.5 NONDISCRIMINATION REQUIREMENTS (a) Intent to be nondiscriminatory. It is the intent of this Health Care Flexible Spending Arrangement not to discriminate in violation of the Code and the Treasury regulations thereunder. (b) Adjustment to avoid test failure. If the Administrator deems it necessary to avoid discrimination under this Health Care Flexible Spending Arrangement, it may, but shall not be required to, reject any elections or reduce contributions or Benefits in order to assure compliance with this Section. Any act taken by the Administrator under this Section shall be carried out in a uniform and nondiscriminatory manner. If the Administrator decides to reject any elections or reduce contributions or Benefits, it shall be done in the following manner. First, the Benefits designated for the Health Care Flexible Spending Arrangement by the member of the group in whose favor discrimination may not occur pursuant to Code Section 105 that elected to contribute the highest amount to the fund for the Plan Year shall be reduced until the nondiscrimination tests set forth in this Section or the Code are satisfied, or until the amount designated for the fund equals the amount designated for the fund by the next member of the group in whose favor discrimination may not occur pursuant to Code Section 105 who has elected the second highest contribution to the Health Care Flexible Spending Arrangement for the Plan Year. This process shall continue until the nondiscrimination tests set forth in this Section or the Code are satisfied. Contributions which are not utilized to provide Benefits to any Participant by virtue of any administrative act under this paragraph shall be forfeited and credited to the benefit plan surplus. 6.6 COORDINATION WITH CAFETERIA PLAN All Participants under the Cafeteria Plan are eligible to receive Benefits under this Health Care Flexible Spending Arrangement. The enrollment under the Cafeteria Plan shall constitute enrollment under this Health Care Flexible Spending Arrangement. In addition, other matters concerning contributions, elections and the like shall be governed by the general provisions of the Cafeteria Plan. 6.7 HEAL TH CARE FLEXIBLE SPENDING ARRANGEMENT CLAIMS (a) Expenses must be incurred during Plan Year. All Medical Expenses incurred by a Participant, his or her Spouse and his or her Dependents during the Plan Year shall be reimbursed during the Plan Year subject to Section 2.5, even though the submission of such a claim occurs after his participation hereunder ceases; but 9 350 provided that the Medical Expenses were incurred during the applicable Plan Year. Medical Expenses are treated as having been incurred when the Participant is provided with the medical care that gives rise to the medical expenses, not when the Participant is formally billed or charged for, or pays for the medical care. (b) Reimbursement available throughout Plan Year. The Administrator shall direct the reimbursement to each eligible Participant for all allowable Medical Expenses, up to a maximum of the amount designated by the Participant for the Health Care Flexible Spending Arrangement for the Plan Year. Reimbursements shall be made available to the Participant throughout the year without regard to the level of Cafeteria Plan Benefit Dollars which have been allocated to the fund at any given point in time. Furthermore, a Participant shall be entitled to reimbursements only for amounts in excess of any payments or other reimbursements under any health care plan covering the Participant and/or his Spouse or Dependents. (c) Payments. Reimbursement payments under this Plan shall be made directly to the Participant. However, in the Administrator's discretion, payments may be made directly to the service provider. The application for payment or reimbursement shall be made to the Administrator on an acceptable form within a reasonable time of incurring the debt or paying for the service. The application shall include a written statement from an independent third party stating that the Medical Expense has been incurred and the amount of such expense. Furthermore, the Participant shall provide a written statement that the Medical Expense has not been reimbursed or is not reimbursable under any other health plan coverage and, if reimbursed from the Health Care Flexible Spending Arrangement, such amount will not be claimed as a tax deduction. The Administrator shall retain a file of all such applications. (d) Claims for reimbursement Claims for the reimbursement of Medical Expenses incurred in any Plan Year shall be paid as soon after a claim has been filed as is administratively practicable; provided however, that if a Participant fails to submit a claim within 90 days after the end of the Plan Year, those Medical Expense claims shall not be considered for reimbursement by the Administrator. 6.8 DEBIT AND CREDIT CARDS Participants may, subject to a procedure established by the Administrator and applied in a uniform nondiscriminatory manner, use debit and/or credit (stored value) cards ("cards") provided by the Administrator and the Plan for payment of Medical Expenses, subject to the following terms: (a) Card only for medical expenses. Each Participant issued a card shall certify that such card shall only be used for Medical Expenses. The Participant shall also certify that any Medical Expense paid with the card has not already been reimbursed by any other plan covering health benefits and that the Participant will not seek reimbursement from any other plan covering health benefits. (b) Card issuance. Such card shall be issued upon the Participant's Effective Date of Participation and reissued for each Plan Year the Participant remains a Participant in the Health Care Flexible Spending Arrangement. Such card shall be automatically cancelled upon the Participant's death or termination of employment, or if such Participant has a change in status that results in the Participant's withdrawal from the Health Care Flexible Spending Arrangement. (c) Maximum dollar amount available. The dollar amount of coverage available on the card shall be the amount elected bv the Participant for the Plan Year. The maximum dollar amount of coveraoe available shall be the maximum amount for the Plan Year as set forth in Section 6.4. - (d) Only available for use with certain service providers. The cards shall only be accepted by such merchants and service providers as have been approved by the Administrator following IRS guidelines. (e) Card use. The cards shall only be used for Medical Expense purchases at these providers, including, but not limited to, the following: (1) Co-payments for doctor and other medical care; (2) Purchase of drugs prescribed by a health care provider, including, if permitted by the Administrator, over-the-counter medications as allowed under IRS regulations; (3) Purchase of medical items such as eyeglasses, syringes, crutches, etc. (f) Substantiation. Such purchases by the cards shall be subject to substantiation by the Administrator, usually by submission of a receipt from a service provider describing the service, the date and the amount. The Administrator shall also follow the requirements set forth in Revenue Ruling 2003-43 and Notice 2006- 69. All charges shall be conditional pending confirmation and substantiation. (g) Correction methods. If such purchase is later determined by the Administrator to not qualify as a Medical Expense, the Administrator, in its discretion, shall use one of the following correction methods to make the 10 351 Plan whole. Until the amount is repaid, the Administrator shall take further action to ensure that further violations of the terms of the card do not occur, up to and including denial of access to the card. ( 1) Repayment of the improper amount by the Participant; (2) Withholding the improper payment from the Participant's wages or other compensation to the extent consistent with applicable federal or state law; (3) Claims substitution or offset of future claims until the amount is repaid; and (4) if subsections (1) through (3) fail to recover the amount, consistent with the Employer's business practices, the Employer may treat the amount as any other business indebtedness. ARTICLE VII DAY CARE FLEXIBLE SPENDING ARRANGEMENT 7.1 ESTABLISHMENT OF ACCOUNT This Day Care Flexible Spending Arrangement is intended to qualify as a program under Code Section 129 and shall be interpreted in a manner consistent with such Code Section. Participants who elect to participate in this program may submit claims for the reimbursement of Employment-Related Day Care Expenses. All amounts reimbursed shall be paid from amounts allocated to the Participanfs Day Care Flexible Spending Arrangement. 7.2 DEFINITIONS For the purposes of this Article and the Cafeteria Plan the terms below shall have the following meaning: (a) "Day Care Flexible Spending Arrangement" means the account established for a Participant pursuant to this Article to which part of his Cafeteria Plan Benefit Dollars may be allocated and from which Employment-Related Day Care Expenses of the Participant may be reimbursed for the care of the Qualifying Dependents of Participants. (b) "Earned Income" means earned income as defined under Code Section 32(c)(2), but excluding such amounts paid or incurred by the Employer for Day Care assistance to the Participant. ( c) "Employment-Related Day Care Expenses" means the amounts paid for expenses of a Participant for those services which if paid by the Participant would be considered employment related expenses under Code Section 21 (b )(2). Generally, they shall include expenses for household services and for the care of a Qualifying Dependent, to the extent that such expenses are incurred to enable the Participant to be gainfully employed for any period for which there are one or more Qualifying Dependents with respect to such Participant. Employment-Related Day Care Expenses are treated as having been incurred when the Participant's Qualifying Dependents are provided with the Day Care that gives rise to the Employment-Related Day Care Expenses, not when the Participant is formally billed or charged for, or pays for the Day Care. The determination of whether an amount qualifies as an Employment-Related Day Care Expense shall be made subject to the following rules: (1) If such amounts are paid for expenses incurred outside the Participant's household, they shall constitute Employment-Related Day Care Expenses only if incurred for a Qualifying Dependent as defined in Section 7.2(d)(1) (or deemed to be, as described in Section 7.2(d)(1) pursuant to Section 7.2(d)(3)), or for a Qualifying Dependent as defined in Section 7.2(d)(2) (or deemed to be, as described in Section 7.2(d)(2) pursuant to Section 7.2(d)(3)) who regularly spends at least 8 hours per day in the Participant's household; (2) If the expense is incurred outside the Participant's home at a facility that provides care for a fee, payment, or grant for more than.6 individuals who do not regularly reside at the facility, the facility must comply with all applicable state and local laws and regulations, including licensing requirements, if any; and (3) Employment-Related Day Care Expenses of a Participant shall not include amounts paid or incurred to a child of such Participant who is under the age of 19 or to an individual who is a Dependent of such Participant or such Participant's Spouse. (d) "Qualifying Dependenf' means, for Day Care Flexible Spending Arrangement purposes, (1) a Participanfs Dependent (as defined in Code Section 152(a)(1)) who has not attained age 13; (2) a Dependent or the Spouse of a Participant who is physically or mentally incapable of caring for himself or herself and has the same principal place of abode as the Participant for more than one-half of such taxable year; or 11 352 (3) a child that is deemed to be a Qualifying Dependent described in paragraph (1) or (2) above, whichever is appropriate, pursuant to Code Section 21 (e)(5). (e) The definitions of Article I are hereby incorporated by reference to the extent necessary to interpret and apply the provisions of this Day Care Flexible Spending Arrangement. 7 .3 DAY CARE FLEXIBLE SPENDING ARRANGEMENTS The Administrator shall establish a Day Care Flexible Spending Arrangement for each Participant who elects to apply Cafeteria Plan Benefit Dollars to Day Care Flexible Spending Arrangement benefits. 7.4 INCREASES IN DAY CARE FLEXIBLE SPENDING ARRANGEMENTS A Participant's Day Care Flexible Spending Arrangement shall be increased each pay period by the portion of Cafeteria Plan Benefit Dollars that he has elected to apply toward his Day Care Flexible Spending Arrangement pursuant to elections made under Article V hereof. 7.6 DECREASES IN DAY CARE FLEXIBLE SPENDING ARRANGEMENTS A Participant's Day Care Flexible Spending Arrangement shall be reduced by the amount of any Employment-Related Day Care Expense reimbursements paid or incurred on behalf of a Participant pursuant to Section 7.12 hereof. 7.6 ALLOWABLE DAY CARE REIMBURSEMENT Subject to limitations contained in Section 7.9 of this Program, and to the extent of the amount contained in the Participant's Day Care Flexible Spending Arrangement, a Participant who incurs Employment-Related Day Care Expenses shall be entitled to receive from the Employer full reimbursement for the entire amount of such expenses incurred during the Plan Year or portion thereof during which he is a Participant. 7.7 ANNUAL STATEMENT OF BENEFITS On or before January 31st of each calendar year, the Employer shall furnish to each Employee who was a Participant and received benefits under Section 7 .6 during the prior calendar year, a statement of all such benefits paid to or on behalf of such Participant during the prior calendar year. This statement is set forth on the Participant's Form W-2. 7 .8 FORFEITURES The amount in a Participant's Day Care Flexible Spending Arrangement as of the end of any Plan Year (and after the processing of all claims for such Plan Year pursuant to Section 7.12 hereof) shall be forfeited and credited to the benefit plan surplus. In such event, the Participant shall have no further claim to such amount for any reason. 7.9 LIMITATION ON PAYMENTS (a) Code limits. Notwithstanding any provision contained in this Article to the contrary, amounts paid from a Participant's Day Care Flexible Spending Arrangement in or on account of any taxable year of the Participant shall not exceed the lesser of the Earned Income limitation described in Code Section 129(b) or $5,000 ($2,500 if a separate tax return is filed by a Participant who is married as determined under the rules of paragraphs (3) and (4) of Code Section 21(e)). 7 .10 NONDISCRIMINATION REQUIREMENTS (a) Intent to be nondiscriminatory. It is the intent of this Day Care Flexible Spending Arrangement that contributions or benefits not discriminate in favor of the group of employees in whose favor discrimination may not occur under Code Section 129(d). (b) 25% test for shareholders. It is the intent of this Day Care Flexible Spending Arrangement that not more than 25 percent of the amounts paid by the Employer for Day Care assistance during the Plan Year will be provided for the class of individuals who are shareholders or owners (or their Spouses or Dependents), each of whom (on any day of the Plan Year) owns more than 5 percent of the stock or of the capital or profits interest in the Employer. (c) Adjustment to avoid test failure. If the Administrator deems it necessary to avoid discrimination or possible taxation to a group of employees in whose favor discrimination may not occur in violation of Code Section 129 it may, but shall not be required to, reject any elections or reduce contributions or non-taxable benefits in order to assure compliance with this Section. Any act taken by the Administrator under this Section shall be carried out in a uniform and nondiscriminatory manner. if the Administrator decides to reject any elections or reduce contributions or Benefits, it shall be done in the following manner. First, the Benefits designated for the Day Care Flexible Spending Arrangement by the affected Participant that elected to contribute the highest amount to such account for the Plan 12 353 Year shall be reduced until the nondiscrimination tests set forth in this Section are satisfied, or until the amount designated for the account equals the amount designated for the account of the affected Participant who has elected the second highest contribution to the Day Care Flexible Spending Arrangement for the Plan Year. This process shall continue until the nondiscrimination tests set forth in this Section are satisfied. Contributions which are not utilized to provide Benefits to any Participant by virtue of any administrative act under this paragraph shall be forfeited. 7.11 COORDINATION WITH CAFETERIA PLAN All Participants under the Cafeteria Plan are eligible to receive Benefits under this Day Care Flexible Spending Arrangement The enrollment cind termination of participation under the Cafeteria Plan shall constitute enrollment and termination of participation under this Day Care Flexible Spending Arrangement. In addition, other matters concerning contributions, elections and the like shall be governed by the general provisions of the Cafeteria Plan. 7.12 DAY CARE FLEXIBLE SPENDING ARRANGEMENT CLAIMS The Administrator shall direct the payment of all such Day Care claims to the Participant upon the presentation to the Administrator of documentation of such expenses in a form satisfactory to the Administrator. However, in the Administrator's discretion, payments may be made directly to the service provider. In its discretion in administering the Plan, the Administrator may utilize forms and require documentation of costs as may be necessary to verify the claims submitted. At a minimum, the form shall include a statement from an independent third party as proof that the expense has been incurred during the Plan Year and the amount of such expense. In addition, the Administrator may require that each Participant who desires to receive reimbursement under this Program for Employment-Related Day Care Expenses submit a statement which may contain some or all of the following information: (a) The Dependent or Dependents for whom the services were performed; (b) The nature of the services performed for the Participant, the cost of which he wishes reimbursement; (c) The relationship, if any, of the person performing the services to the Participant; (d) If the services are being performed by a child of the Participant, the age of the child; (e) A statement as to where the services were performed; (f) If any of the services were performed outside the home, a statement as to whether the Dependent for whom such services were performed spends at least 8 hours a day in the Participant's household; (g) If the services were being performed in a day care center, a statement: (1) that the day care center complies with all applicable laws and regulations of the state of residence, (2) that the day care center provides care for more than 6 individuals (other than individuals residing at the center), and (3) of the amount of fee paid to the provider. (h) If the Participant is married, a statement containing the following: ( 1) the Spouse's salary or wages if he or she is employed, or (2) · if the Participant's Spouse is not employed, that (i) he or she is incapacitated, or (ii) he or she is a full-time student attending an educational institution and the months during the year which he or she attended such institution. (i) Claims for reimbursement If a Participant fails to submit a claim within 90 days after the end of the Plan Year, those claims shall not be considered for reimbursement by the Administrator. 8.1 CLAIM FOR BENEFITS ARTICLE VIII BENEFITS AND RIGHTS (a) Insurance claims. Any claim for Benefits underwritten by Insurance Contract(s) shall be made to the Insurer. If the Insurer denies any claim, the Participant or beneficiary shall follow the Insurer's claims review 13 354 procedure. (b) Health and Day Care Flexible Spending Arrangement Claims. The Participant must submit all claims no later than 90 days after the end of the Plan Year. Any claims submitted after that time will not be considered. If a claim under the Plan is denied in whole or in part, the Participant will receive written notification. The notification will include the reasons for the denial, with reference to the specific provisions of the Plan on which the denial was based, a description of any additional information needed to process the claim and an explanation of the claims review procedure. A level one appeal must be submitted within 180 days of receipt of the denial. Any such request should be accompanied by documents or records in support of the appeal. The Participant may review pertinent documents and submit issues and comments in writing. The claims administrator will review the claim and provide, within 30 days, a written response to the appeal (extended by reasonable time if necessary). In this response, the claims administrator will explain the reason for the decision, with specific reference to the provisions of the Plan on which the decision is based. If the Participant disagrees with the level one appeal decision the Participant may submit a request for a level two appeal to be determined by the Employer. The Participant must submit the request for level two appeal within 60 days of receipt of the level one notice. The Participant will be notified within 30 days after the Employer receives the appeal (extended by reasonable time if necessary). The Employer has the exclusive right to interpret the appropriate plan provisions. Decisions of the Employer are conclusive and binding. The following timetable for claims applies: Notification of whether claim is accepted or denied 30days Extension due to matters beyond the control of the Plan 15 days Denial or insufficient information on the claim: Notification of 15 days Response by Participant 45 days Review of claim denial 30 days The Participant must file the appeal by submitting a written request by email, fax, or mail to Flex-Plan and indicate either level one or two appeal on the email, fax, or letter. Email: claims@flex-plan.com Fax: 425-451-7002 or 866-535-9227 Mail: Flex-Plan Services, PO Box 53250, Bellevue WA 98015. The response will provide written or electronic notification of any claim denial. The notice will state: (a) The specific reason or reasons for the denial; (b) Reference to the specific Plan provisions on which the denial was based; (c) A description of any additional material or information necessary for the Participant to perfect the claim and an explanation of why such material or information is necessary; (d) A description of the Plan's review procedures and the time limits applicable to such procedures. (e) A statement that the Participant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to the claim; and (f) If the denial was based on an internal rule, guideline, protocol, or other similar criterion, the specific rule, guideline, protocol, or criterion will be provided free of charge. If this is not practical, a statement will be included that such a rule, guideline, protocol, or criterion was relied upon in making the denial and a copy will be provided free of charge to the Participant upon request. When the Participant receives a denial, the Participant will have 180 days following receipt of the notification in which to appeal the decision. The Participant may submit written comments, documents, records, and other information relating to the claim. If the Participant requests, the Participant will be provided, free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to the claim. 14 355 The period of time within which a denial on review is required to be made will begin at the time an appeal is filed in accordance with the procedures of the Plan. This timing is without regard to whether all the necessary information accompanies the filing. A document, record, or other information shall be considered relevant to a claim if it: (a) was relied upon in making the claim determination; (b) was submitted, considered, or generated in the course of making the claim determination, without regard to whether it was relied upon in making the claim determination; (c) demonstrated compliance with the administrative processes and safeguards designed to ensure and to verify that claim determinations are made in accordance with Plan documents and Plan provisions have been applied consistently with respect to all claimants; or (d) constituted a statement of policy or guidance with respect to the Plan concerning the denied claim. The review will take into account all comments, documents, records, and other information submitted by the Participant relating to the claim, without regard to whether such information was submitted or considered in the initial claim determination. The review will not afford deference to the initial denial and will be conducted by a fiduciary of the Plan who is neither the individual who made the adverse determination nor a subordinate of that individual. (e) Forfeitures. Any balance remaining in the Participant's Day Care Flexible Spending Arrangement or Health Care Flexible Spending Arrangement as of the end of the time for claims reimbursement for each Plan Year and Grace Period (if applicable) shall be forfeited and deposited in the benefit plan surplus of the Employer pursuant to Section 6.3 or Section 7.8, whichever is applicable, unless the Participant had made a claim for such Plan Year, in writing, which has been denied or is pending; in which event the amount of the claim shall be held in his account until the claim appeal procedures set forth above have been satisfied or the claim is paid. If any such claim is denied on appeal, the amount held beyond the end of the Plan Year shall be forfeited and credited to the benefit plan surplus. 8.2 APPLICATION OF BENEFIT PLAN SURPLUS Any forfeited amounts credited to the benefit plan surplus by virtue of the failure of a Participant to incur a qualified expense or seek reimbursement in a timely manner may, but need not be, separately accounted for after the close of the Plan Year (or after such further time specified herein for the filing of claims) in which such forfeitures arose. In no event shall such amounts be carried over to reimburse a Participant for expenses incurred during a subsequent Plan Year for the same or any other Benefit available under the Plan; nor shall amounts forfeited by a particular Participant be made available to such Participant in any other form or manner, except as permitted by Treasury regulations. Amounts in the benefit plan surplus shall be used to defray any administrative costs and experience losses or used to provide additional benefits under the Plan. 9.1 PLAN ADMINISTRATION ARTICLE IX ADMINISTRATION The Employer shall be the Administrator, unless the Employer elects otherwise. The Employer may appoint any person, including, but not limited to, the Employees of the Employer, to perform the duties of the Administrator. Any person so appointed shall signify acceptance by filing written acceptance with the Employer. Upon the resignation or removal of any individual performing the duties of the Administrator, the Employer may designate a successor. If the Employer elects, the Employer shall appoint one or more Administrators. Any person, including, but not limited to, the Employees of the Employer, shall be eligible to serve as an Administrator. Any person so appointed shall signify acceptance by filing written acceptance with the Employer. An Administrator may resign by delivering a written resignation to the Employer or be removed by the Employer by delivery of written notice of removal, to take effect at a date specified therein, or upon delivery to the Administrator if no date is specified. The Employer shall be empowered to appoint and remove the Administrator from time to time as it deems necessary for the proper administration of the Plan to ensure that the Plan is being operated for the exclusive benefit of the Employees entitled to participate in the Plan in accordance with the terms of the Plan and the Code. 15 356 The operation of the Plan shall be under the supervision of the Administrator. It shall be a principal duty of the Administrator to see that the Plan is carried out in accordance with its terms, and for the exclusive benefit of Employees entitled to participate in the Plan. The Administrator shall have full power and discretion to administer the Plan in all of its details and determine all questions arising in connection with the administration, interpretation, and application of the Plan. The Administrator may establish procedures, correct any defect, supply any information, or reconciles any inconsistency in such manner and to such extent as shall be deemed necessary or advisable to carry out the purpose of the Plan. The Administrator shall have all powers necessary or appropriate to accomplish the Administrator's duties under the Plan. The Administrator shall be charged with the duties of the general administration of the Plan as set forth under the Plan, including, but not limited to, in addition to all other powers provided by this Plan: (a) To make and enforce such procedures, rules and regulations as the Administrator deems necessary or proper for the efficient administration of the Plan; (b) To interpret the provisions of the Plan, the Administrator's interpretations thereof in good faith to be final and conclusive on all persons claiming benefits by operation of the Plan; (c) To decide all questions concerning the Plan and the eligibility of any person to participate in the Plan and to receive benefits provided by operation of the Plan; (d) To reject elections or to limit contributions or Benefits for certain highly compensated participants if it deems such to be desirable in order to avoid discrimination under the Plan in violation of applicable provisions of the Code; (e) To provide Employees with a reasonable notification of their benefits available by operation of the Plan and to assist any Participant regarding the Participant's rights, benefits or elections under the Plan; (f) To keep and maintain the Plan documents and all other records pertaining to and necessary for the administration of the Plan; (g) To review and settle all claims against the Plan, to approve reimbursement requests, and to authorize the payment of benefits if the Administrator determines such shall be paid if the Administrator decides in its discretion that the applicant is entitled to them. This authority specifically permits the Administrator to settle disputed claims for benefits and any other disputed claims made against the Plan; (h) To appoint such agents, counsel, accountants, consultants, and other persons or entities as may be required to assist in administering the Plan. Any procedure, discretionary act, interpretation or construction taken by the Administrator shall be done in a nondiscriminatory manner based upon uniform principles consistently applied and shall be consistent with the intent that the Plan shall continue to comply with the terms of Code Section 125 and the Treasury regulations thereunder. 9.2 EXAMINATION OF RECORDS The Administrator shall make available to each Participant, Eligible Employee and any other Employee of the Employer such records as pertain to their interest under the Plan for examination at reasonable times during normal business hours. 9.3 PAYMENT OF EXPENSES Any reasonable administrative expenses shall be paid by the Employer unless the Employer determines that administrative costs shall be borne by the Participants under the Plan or by any Trust Fund which may be established hereunder. The Administrator may impose reasonable conditions for payments, provided that such conditions shall not discriminate in favor of highly compensated employees. 9.4 INSURANCE CONTROL CLAUSE In the event of a conflict between the terms of this Plan and the terms of an Insurance Contract of an independent third party Insurer whose product is then being used in conjunction with this Plan, the terms of the Insurance Contract shall control as to those Participants receiving coverage under such Insurance Contract. For this purpose, the Insurance Contract shall control in defining the persons eligible for insurance, the dates of their eligibility, the conditions which must be satisfied to become insured, if any, the benefits Participants are entitled to and the circumstances under which insurance terminates. 16 357 9.5 INDEMNIFICATION OF ADMINISTRATOR The Employer agrees to indemnify and to defend to the fullest extent permitted by law any Employee serving as the Administrator or as a member of a committee designated as Administrator (including any Employee or former Employee who previously served as Administrator or as a member of such committee) against all liabilities, damages, costs and expenses (including attorney's fees and amounts paid in settlement of any claims approved by the Employer) occasioned by any act or omission to act in connection with the Plan, if such act or omission is in good faith. ARTICLEX AMENDMENT OR TERMINATION OF PLAN 10.1 AMENDMENT The Employer, at any time or from time to time, may amend any or all of the provisions of the Plan without the consent of any Employee or Participant. No amendment shall have the effect of modifying any benefit election of any Participant in effect at the time of such amendment, unless such amendment is made to comply with Federal, state or local laws, statutes or regulations. 10.2 TERMINATION The Employer reserves the right to terminate this Plan, in whole or in part, at any time. In the event the Plan is terminated, no further coritributions shall be made. Benefits under any Contract shall be paid in accordance with the terms of the Contract. No further additions shall be made to the Health Care Flexible Spending Arrangement or Day Care Flexible Spending Arrangement, but all payments from such fund shall continue to be made according to the elections in effect until 90 days after the termination date of the Plan. Any amounts remaining in any such fund or account as of the end of such period shall be forfeited and deposited in the benefit plan surplus after the expiration of the filing period. 11.1 PLAN INTERPRETATION ARTICLE XI MISCELLANEOUS All provisions of this Plan shall be interpreted and applied in a uniform, nondiscriminatory manner. This Plan shall be read in its entirety and not severed except as provided in Section 11.11. 11.2 GENDER AND NUMBER Wherever any words are used herein in the masculine, feminine or neuter gender, they shall be construed as though they were also used in another gender in all cases where they would so apply, and whenever any words are used herein in the singular or plural form, they shall be construed as though they were also used in the other form in all cases where they would so apply. 11.3 WRITTEN DOCUMENT This P!an, in conjunction with any separate written document which may be required by law, is intended to satisfy the written Plan requirement of Code Section 125 and any Treasury regulations thereunder relating to cafeteria plans. 11.4 EXCLUSIVE BENEFIT This Plan shall be maintained for the exclusive benefit of the Employees who participate in the Plan. 11.5 PARTICIPANrS RIGHTS This Plan shall not be deemed to constitute an employment contract between the Employer and any Participant or to be a consideration or an inducement for the employment of any Participant or Employee. Nothing contained in this Plan shall be deemed to give any Participant or Employee the right to be retained in the service of the Employer or to interfere with the right of the Employer to discharge any Participant or Employee at any time regardless of the effect which such discharge shall have upon him as a Participant of this Plan. 11.6 ACTION BY THE EMPLOYER Whenever the Employer under the terms of the Plan is permitted or required to do or perform any act or matter or thing, it shall be done and performed by a person duly authorized by its legally constituted authority. 358 11.7 NO GUARANTEE OF TAX CONSEQUENCES Neither the Administrator nor the Employer makes any commitment or guarantee that any amounts paid to or for the benefit of a Participant under the Plan will be excludable from the Participant's gross income for federal or state income tax purposes, or that any other federal or state tax treatment will apply to or be available to any Participant. It shall be the obligation of each Participant to determine whether each payment under the Plan is excludable from the Participant's gross income for federal and state income tax purposes, and to notify the Employer ifthe Participant has reason to believe that any such payment is not so excludable. Notwithstanding the foregoing, the rights of Participants under this Plan shall be legally enforceable. 11.8 INDEMNIFICATION OF EMPLOYER BY PARTICIPANTS If any Participant receives one or more payments or reimbursements under the Plan that are not for a permitted Benefit, such Participant shall indemnify and reimburse the Employer for any liability it may incur for failure to withhold federal or state income tax or Social Security tax from such payments or reimbursements. However, such indemnification and reimbursement shall not exceed the amount of additional federal and state income tax (plus any penalties) that the Participant would have owed if the payments or reimbursements had been made to the Participant as regular cash compensation, plus the Participant's share of any Social Security tax that would have been paid on such compensation, less any such additional income and Social Security tax actually paid by the Participant. 11.9 FUNDING Unless otherwise required by law, contributions to the Plan need not be placed in trust or dedicated to a specific Benefit, but may instead be considered general assets of the Employer. Furthermore, and unless otherwise required by law, nothing herein shall be construed to require the Employer or the Administrator to maintain any fund or segregate any amount for the benefit of any Participant, and no Participant or other person shall have any claim against, right to, or security or other interest in, any fund, account or asset of the Employer from which any payment under the Plan may be made. 11.10 GOVERNING LAW This Plan is governed by the Code and the Treasury regulations issued thereunder (as they might be amended from time to time). In no event shall the Employer guarantee the favorable tax treatment sought by this Plan. To the extent not preempted by Federal law, the provisions of this Plan shall be construed, enforced and administered according to the laws of the State of Washington. 11.11 SEVERABILITY If any provision of the Plan is held invalid or unenforceable, its invalidity or unenforceability shall not affect any other provisions of the Plan, and the Plan shall be construed and enforced as if such provision had not been included herein. 11.12 CAPTIONS The captions contained herein are inserted only as a matter of convenience and for reference, and in no way define, limit, enlarge or describe the scope or intent of the Plan, nor in any way shall affect the Plan or the construction of any provision thereof. 11.13 CONTINUATION OF COVERAGE (COBRA) Notwithstanding anything in the Plan to the contrary, in the event any benefit under this Plan subject to the continuation coverage requirement of Code Section 4980B becomes unavailable, each Participant will be entitled to continuation coverage as prescribed in Code Section 4980B, and related regulations. This Section shall only apply ifthe Employer employs at least twenty (20) employees on more than 50% of its typical business days in the previous calendar year. 11.14 FAMILY AND MEDICAL.LEAVE ACT (FMLA) Notwithstanding anything in the Plan to the contrary, in the event any benefit under this Plan becomes subject to the requirements of the Family and Medical Leave Act and regulations thereunder, this Plan shall be operated in accordance with Regulation 1.125-3. 11.15 HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT(HIPAA) Notwithstanding anything in this Plan to the contrary, this Plan shall be operated in accordance with HIPAA and regulations thereunder. 18 359 11.16 UNIFORMED SERVICES EMPLOYMENT AND REEMPLOYMENT RIGHTS ACT (USERRA) Notwithstanding any provision of this Plan to the contrary, contributions, benefits and service credit with respect to qualified military service shall be provided in accordance with the Uniform Services Employment And Reemployment Rights Act (USERRA) and the regulations thereunder. 11.17 COMPLIANCE WITH HIPAA PRIVACY STANDARDS (a) Application. If any benefits under this Cafeteria Plan are subject to the Standards for Privacy of Individually Identifiable Health Information (45 CFR Part 164, the "Privacy Standards"), then this Section shall apply. (b) Disclosure of PHI. The Plan shall not disclose Protected Health Information to any member of the Employer's workforce unless each of the conditions set out in this Section are met. "Protected Health Information" shall have the same definition as set forth in the Privacy Standards but generally shall mean individually identifiable information about the past, present or future physical or mental health or condition of an individual, including genetic information and information about treatment or payment for treatment. (c) PHI disclosed for administrative purposes. Protected Health Information disclosed to members of the Employer's workforce shall be used or disclosed by them only for purposes of Plan administrative functions. The Plan's administrative functions shall include all Plan payment functions and health care operations. The terms "payment" and "health care operations" shall have the same definitions as set out in the Privacy Standards, but the term "payment" generally shall mean activities taken to determine or fulfill Plan responsibilities with respect to eligibility, coverage, provision of benefits, or reimbursement for health care. Genetic information will not be used or disclosed for underwriting purposes. (d) PHI disclosed to certain workforce members. The Plan shall disclose Protected Health Information only to members of the Employer's workforce who are designated and authorized to receive such Protected Health Information, and only to the extent and in the minimum amount necessary for that person to perform his or her duties with respect to the Plan. "Members of the Employer's workforce" shall refer to all employees and other persons under the control of the Employer. The Employer shall keep an updated list of those authorized to receive Protected Health Information. (1) An authorized member of the Employer's workforce who receives Protected Health Information shall use or disclose the Protected Health Information only to the extent necessary to perform his or her duties with respect to the Plan. (2) In the event that any member of the Employer's workforce uses or discloses Protected Health Information other than as permitted by this Section and the Privacy Standards, the incident shall be reported to the Plan's privacy official. The privacy official shall take appropriate action, including: (i) investigation of the incident to determine whether the breach occurred inadvertently, through negligence or deliberately; whether there is a pattern of breaches; and the degree of harm caused by the breach; (ii) appropriate sanctions against the persons causing the breach which, depending upon the nature of the breach, may include oral or written reprimand, additional training, or termination of employment; (iii) rnitigation of any harm caused by the breach, to the extent practicable; and (iv) documentation of the incident and all actions taken to resolve the issue and mitigate any damages. (e) Certification. The Employer must provide certification to the Plan that it agrees to: (1) Not use or further disclose the information other than as permitted or required by the Plan documents or as required by law; (2) Ensure that any agent or subcontractor, to whom it provides Protected Health Information received from the Plan, agrees to the same restrictions and conditions that apply to the Employer with respect to such information; (3) Not use or disclose Protected Health Information for employment-related actions and decisions or in connection with any other benefit or employee benefit plan of the Employer; (4) Report to the Plan any use or disclosure of the Protected Health Information of which it becomes aware that is inconsistent with the uses or disclosures permitted by this Section, or required by law; 19 360 (5) Make available Protected Health Information to individual Plan members in accordance with Section 164.524 of the Privacy Standards; (6) Make available Protected Health Information for amendment by individual Plan members and incorporate any amendments to Protected Health Information in accordance with Section 164.526 of the Privacy Standards; (7) Make available the Protected Health Information required to provide an accounting of disclosures to individual Plan members in accordance with Section 164.528 of the Privacy Standards; (8) . Make its internal practices, books and records relating to the use and disclosure of Protected Health Information received from the Plan available to the Department of Health and Human Services for purposes of determining compliance by the Plan with the Privacy Standards; (9) If feasible, return or destroy all Protected Health Information received from the Plan that the Employer still maintains in any form, and retain no copies of such information when no longer needed for the purpose for which disclosure was made, except that, if such return or destruction is not feasible, limit further uses and disclosures to those purposes that make the return or destruction of the information infeasible; and (10) Ensure the adequate separation between the Plan and members of the Employer's workforce, as required by Section 164.504(f)(2)(iii) of the Privacy Standards and set out in (d) above. 11.18 COMPLIANCE WITH HIPAA ELECTRONIC SECURITY STANDARDS Under the Security Standards for the Protection of Electronic Protected Health Information (45 CFR Part 164.300 et. seq., the "Security Standards"): (a) Implementation. The Employer agrees to implement reasonable and appropriate administrative, physical and technical safeguards to protect the confidentiality, integrity and availability of Electronic Protected Health Information that the Employer creates, maintains or transmits on behalf of the Plan. "Electronic Protected Health Information" shall have the same definition as set out in the Security Standards, but generally shall mean Protected Health Information that is transmitted by or maintained in electronic media. (b) Agents or subcontractors shall meet security standards. The Employer shall ensure that any agent or subcontractor to whom it provides Electronic Protected Health Information shall agree, in writing, to implement reasonable and appropriate security measures to protect the Electronic Protected Health Information. (c) Employer shall ensure security standards. The Employer shall ensure that reasonable and appropriate security measures are implemented to comply with the conditions and requirements set forth in Section 11.17. 11.19 MENTAL HEALTH PARITY AND ADDICTION EQUITY ACT Notwithstanding anything in the Plan to the contrary, the Plan will comply with the Mental Health Parity and Addiction Equity Act and ERISA Section 712. 11.20 GENETIC INFORMATION NONDISCRIMINATION ACT (GINA) Notwithstanding anything in the Plan to the contrary, the Plan will comply with the Genetic Information Nondiscrimination Act. 11.21 WOMEN'S HEAL TH AND CANCER RIGHTS ACT Notwithstanding anything in the Plan to the contrary, the Plan will comply with the Women's Health and Cancer Rights Act of 1998. 11.22 NEWBORNS' AND MOTHERS' HEALTH PROTECTION ACT Notwithstanding anything in the Plan to the contrary, the Plan will comply with the Newborns' and Mothers' Health Protection Act. 20 361 IN WITNESS WHEREOF, this Plan document is hereby executed this __ day of ___________ . City of Federal Way BY -----------------~ EMPLOYER 21 362 COUNCIL MEETING DATE: June 2, 2015 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RESOLUTION: PROPOSED INTER-FUND LOAN FOR COMMUNJTY DEVELOPMENT BLOCK GRANT FUND POLICY QUESTION: Should the City Council approve the proposed resolution authorizing an inter-fund Joan of up to $135,000 not to exceed one year to fund the difference between timing of grant reimbursement and spending of grant funds? COMMITTEE: FEDRAC CATEGORY: D Consent D City Council Business D Ordinance ~ Resolution STAFF}lE?ORT BY: ADE ARIWOO!:::'.'b .... ~inance Director Attachments: • Proposed Inter-fund loan memo • Proposed Inter-fund loan resolution Options Considered: MEETING DATE: 5/26/2015 D D Public Hearing Other DEPT: FINANCE 1. Approve the proposed resolution authorizing an Inter-fund Joan of up to $135,000, not to exceed one year, to fund the difference between the timing of grant reimbursement and spending of grant funds. 2. Revise the proposed resolution authorizing an Inter-fund loan of up to $135,000, not to exceed one year, to fund the difference between the timing of grant reimbursement and spending of grant funds. 3. Deny approval of the proposed resolution authorizing an Inter-fund loan of up to $135,000, not to exceed one year, to fund the difference between the timing of grant reimbursement and spending of grant funds. --_.,_ .. ___ _ MAYOR'S RECOMMENDATION: Mayor recommends approval of Option 1. CHIEF OF STAFF: COMMITTEE RECOMMENDATION: "I move to forward the proposed resolution to the June 2, 2015 ..GSlfJlf,H i.31.1.~inc...SS;Lgenda for approval. " Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the resolution authorizing the Inter-Fund loan. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND lrnADING (ordinances only) REVISED-1/2015 COlJNCIL BILL# I ST reading Enactment reading ORDINANCE# RESOLUTION # 363 To: From: Via: Subject: Date: Background: Council Finance Department MEMORANDUM Ade Ariwoola, Finance Director Jim Ferrell, Mayor Proposed Inter-fund Loan for Community Development Block Grant Fund May 26, 2015 The Community Development Block Grant Fund {CDBG) is a fund where the City receives direct entitlement grant funding from the U.S. Department of Housing and Urban Development on a yearly basis. The funding schedule for the grant is on a different fiscal year than the City of Federal Way. Therefore, there is a timing difference between when the City receives reimbursement grant funds and when the City expends funds. Due to the timing difference there is a negative cash flow within the fund and an inter-fund loan from the General Fund to the CDBG Fund will temporarily close the timing gap. Summary of Resolution: The term of the Proposed Inter-fund loan from the General Fund is not to exceed a one year loan to the Community Development Block Grant Fund. The loan will have a 1% annual interest rate. The City is currently paying 1.51% on its last General Obligation Bond issued in 2014. The interest earning in the State Investment Pool as of April 30, 2015 was .14%. In comparison with the General Obligation Bond, the lower interest rate of 1% will benefit the lending funds, and will benefit the City by providing a lower interest cost to the City and a higher interest earning to the lending fund. 364 RESOLUTION NO. --- A RESOLUTION of the City Council of the City of Federal Way, Washington, authorizing an Inter-fund Loan of up to $135,000, not to exceed one year, from the General Fund to the Community Development Block Grant Fund to fund the difference between timing of grant reimbursement and spending of grant funds. WHEREAS, the Community Development Block Grant Fund has a timing difference between the time the grant is reimbursed and the spending of grant funds; and WHEREAS, the Community Development Block Grant Fund will need up to $135,000 to fund the difference between grant reimbursement and grant spending; and WHEREAS, the City's General Fund has adequate funds set aside for providing an inter-fund loan, and such funds are being invested in the State Investment Pool at the current rate of 0 .14 % (as of April 30, 2015); and WHEREAS, the City is paying 1.51 % on its last General Obligation Bond issued in 2014; and WHEREAS, the City's General Fund will earn more than seven times from an Inter-Fund loan than the City currently earns in the State Investment Pool; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. The Community Development Block Grant Fund is authorized to borrow from the City's General Fund an amount of up to $135,000, for the purpose of funding the timing difference between grant reimbursement and grant spending. The term of the loan shall be for a period not to exceed one year from the day of first advance at an annual interest rate of 1.0% (current Washington Resolution No. J 5-Page J of 3 Rev 1/15 365 State Investment Pool's earning rate is 0.14% as of April 30, 2015). The Community Development Block Grant Fund may pay off the loan or make extra payments at any time during the life of the loan. Section 2. The Finance Director is designated on behalf of the City to process and administer a temporary loan of up to $135,000 from the available cash of the General Fund, where money deposited therein is not immediately needed for the purposes of that fund, to the Community Development Block Grant Fund. Section 3. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 6. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. Resolution No. J 5-Page 2of3 Rev 1/15 366 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this 2nd day of June, 2015. CITY OF FEDERAL WAY MAYOR, JIM FERRELL ATTEST: CITY CLERK, STEPHANIE COURTNEY, CMC APPROVED AS TO FORM: CITY ATTORNEY, AMY JO PEARSALL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No. I 5-Page 3of3 Rev 1/15 367 COUNCIL MEETING DATE: JUNE 2, 2015 ITEM#: UNOMO• .. •O~•-•• ·-----------------------=====- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SCORE -APRIL 2015 POLICY QUESTION: NIA Information/Discussion Only COMMITTEE: Finance, Economic Development, and Regional Affairs Committee (FEDRAC) MEETING DATE: 05/26/15 CATEGORY: D Consent D City Council Business D Ordinance D Resolution D Public Hearing [g] Other: Discussion §..TAFF REPORT BY: Ade Ariwool_a,~F_1_·n_a_n_ce_D_ir_e_c_to_r ____________ D_E_P_T_: _F_in_an_c_e _____ _ Attachments: • Memorandum • Financial Summary Options Considered: NIA Information/Discussion Only ---------••N•O-OOOOHHHNOONOOOOOOOOO> ______ _ MAYOR'S RECOMMENDATION: NIA Information/Discussion Only CHIEF OF STAFF: Committee Initial/Date COMMITTEE RECOMMENDATION: NIA Information/Discussion Only NIA NIA Committee Chair Committee Member PROPOSED COUNCIL MOTION: NIA Information/Discussion Only -------____ ,_,,NH-- Initial/Date NIA Committee Member (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-1/2015 COUNCIL BILL# lsT reading Enactment reading ORDINANCE# RESOLUTION # 368 To: From: Via: Subject: Date: Council Finance Department MEMORANDUM Ade Ariwoola, Finance Director Jim Ferrell, Mayor SCORE update for month of April 2014 May 26, 2015 Update for April 2014: The SCORE committee did not have the regular monthly meeting in the month of May. Therefore, the average daily population {ADP) will be provided next month. The SCORE financials as of April 30, 2015 are still looking positive. Year-to-date operating revenues are $8.0 million or 29.06% of the 2015 budget. Operating revenue from contracting cities is $426 thousand or 18.4% above 2014 year-to-date and 22.84% of 2015 adopted budget. Year-to-date operating expenditures are $7.8M or 27.23% of the 2015 budget. Salaries and wages are above 2014 year-to-date by $371,141 or 15.2%, but only $2,834,243 or 28.76% of the 2015 adopted budget has been spent. SCORE added additional security positions to the SCORE operational budget in 2015, but similar to 2014 the overtime continues to offset the lower salaries and wages due to the delay in training for security operations and losing positions to other municipalities. 369 Financial Summary -Operating Fund 2014 Actual As 2015 Original 2015 Actual As Of 04/30/2014 2014Actual %ofTotal Budget Of 04/30/2015 %Used Resources Beginning Fund Balance $ 51463,956 $ 5,463,956 100.00% $ 10,799,142 $ 11,274,143 104.40% Operating Revenue Member Service Payments 4,748,901 14,246,704 33.33% 15,366,918 5,122,306 33.33% Federal Grant 102,313 0.00% 17,992 State Grant 750 0.00% Revenue from Contracting Cities 2,314,223 9,039,125 25.60% 12,000,000 2,740,222 22.84% Revenue from Contracting Cities -Health 219,637 0.00% 30,542 Intergovernmental Revenue 13,000 48,400 26.86% 30,000 14,000 46.67% Charges for Services 71,892 241,707 29.74% 225,000 82,378 36.61% Miscellaneous 902 3,931 22.94% 17,690 Interest Earnings 534 l,787 29.88% 2,000 1,874 93.68% Total Operating Revenue 7,149,451 23,904,354 29.91% 27,623,918 8,027,002 29.06% Transfers In Transfer-In 0.00% 0.00% Total Transfers In 0.00% 0.00% Total Resources 12,613,407 29,368,310 42.95% 38,423,060 19,301,145 S0.23% Expenditures Operating Expenditures Salaries & Wages 2,436,102 7,847,273 31.04% 9,853,682 2,834,243 28.76% Personnel Benefits 952,504 3,016,890 31.57% 4,365,473 1,093,813 25.06% overtime 318,555 978,117 32.57% 690,000 352,634 51.11% Operating Supplies 83,971 362,880 23.14% 421,510 130,232 30.90% Consumables 346,938 1,199,293 28.93% 1,440,371 391,672 27.19% Professional Services 80,370 243,827 32.96% 368,320 109,526 29.74% Medical Services 810,130 2,126,718 38.09% 2,388,867 993,033 41.57% Outside Medical Services 39,971 484,841 8.24% 400,000 56,579 14.14% Other Services & Charges 87,574 414,130 21.15% 550,782 229,920 41.74% Insurance 146,609 146,609 100.00% 200,000 149,115 74.56% Utilities 158,610 546,075 29.05% 969,290 188,229 19.42% Maintenance 43,103 165,047 26.12% 120,645 40,674 33.71% Intergovernmental 14,250 0.00% 43,695 10,000 22.89% Capital Outlays 15,652 0.00% 92,000 67,229 73.08% Transfers Out 998,985 1,215,231 82.21% 6,573,590 1,106,646 16.83% Total Operating Expenditures 6,503,422 18,776,831 34.64% 28,478,225 7,753,545 27.23% Total Expenditures 6,503,422 18,776,831 34.64% 28,478,225 7,753,545 27.23% Ending Fund Balance $ 6,109,985 $ 10,591,479 57.69% $ 9,944,835 $ 11,547,600 116.12% 370 Financial Summary -Reserve Fund 2015 Actual 2015 Original As Of 2014Actual Budget 04/30/2015 Resources Beginning Fund Balance -ERR $ 1,421,597 $ 2,214,006 $ 1,906,292 Beginning Fund Balance -Contingency $ 1,482,264 $ 1,876,225 $ 2,215,090 Operating Revenue Intergovernmental Revenue Miscellaneous Interest Earnings 2,025 1,758 Total Operating Revenue 2,025 1,758 Transfers In Transfer-In -Equipment Reserve 792,409 792,409 792,409 Transfer-In -Contingency Reserve 206,576 314,237 314,237 Total Transfers In 998,985 1,106,646 1,106,646 Total Resources 3,904,871 5,196,877 5,229,786 Expenditures Operating Expenditures Intergovernmental Transfers Out Total Operating Expenditures Total Expenditures Ending Fund Balance -ERR $ 2,214,006 $ 3,006,415 $ 2,698,864 Ending Fund Balance -Contingency $ 1,688,840 $ 2,190,462 $ 2,529,508 Total Ending Fund Balance $ 3,902,846 $ 5,196,877 $ 5,228,372 371 Financial Summary -Debt Service Fund 2015 Original 2015 Actual As 2014Actual Budget Of 04/30/2015 Resources Beginning Fund Balance $ 3,674,721 $ 3,691,021 $ 3,717,818 Debt Service Revenue Member Payments 5,540,135 Interest Earnings Total Debt Service Revenue 5,540,135 Transfers In Transfer-In 5,466,942 Total Transfers In 5,466,942 Total Resources 9,214,856 9,157,963 3,717,818 Expenditures Debt Service Expenditures Debt Service 5,420,868 S,372,942 3,676,510 Total Debt Service Expenditures 5,420,868 5,372,942 3,676,510 Total Expenditures 5,420,868 5,372,942 3,676,510 Ending Fund Balance $ 3,793,988 $ 3,785,021 $ 41,308 372 Financial Summary -Capital Fund 2015 Original 2015 Actual As 2014 Actual Budget Of 04/30/2015 Resources Beginning Fund Balance $ 18,477 $ $ Capital Revenue Capital Contribution Startup Contribution Member Payments Revenue from Contracting Cities Miscellaneous 100,000 Interest Earnings lnusrance Recoveries 2,212 Total Capltal Revenue 102,212 Total Resources 18,477 102,212 Expenditures Capital Expenditures Salaries & Wages Personnel Benefits Overtime Operating Supplies Professional Services 6,115 Capital Outlays 12,363 Total Capital Expenditures 18,477 Transfers Out Transfer Outs Total Transfers Out Total Expenditures 18,477 Ending Fund Balance $ (0) $ $ 102,212 373 SCORE PDA Ftnaiic!al~ > ... : ~::. ~:.~>>_:·'.·::.:··.\: . ·~ ...... : .;:· ... . . . ... ·. ·~. ·:::.: : : ·: =--=·-:-:: ~~· ~ :. _: ;~ 2015 Orlglnal 2015 Actual A5 2014Actual Budget Of 04/30/2015 %Used Beginning Fund Balance $ 844,019 $ 860,513 $ 832,967 96.80".4 Revenue: Receipt from Federal Rebate 1,514,410 1,515,227 0.00% Transfer-In from SCORE for Debt Service Payment 5,420,868 5,372,942 3,676,510 68.43% Investment Interest Total Revenue and Other Sources $ 6,935,278 $ 6,888,169 $ 3,676,510 53.37% Total Resources $ 7,779,297 $ 7,748,682 $ 4,509,477 58.20% Expenditures: Professional Services $ 5,934 $ 6,000 $ 2,043 34.05% Debt Service Principal 1,950,000 1,990,000 1,990,000 100.00% Debt Service lriterest 5,066,566 4,995,069 2,517,434 50.40% Total Expenditures $ 7,022,500 $ 6,991,069 $ 4,509,477 64.50% Ending Fund Balance $ 756,797 $ 757,613 $ 0.00% 374 COUNCIL MEETING DATE: June 2, 2015 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: APRIL 2015 MONTHLY FINANCIAL REPORT ITEM#: POLICY QUESTION: Should the Council approve the April 2015 Monthly Financial Report? ----- COMMITTEE: Finance, Economic Development and Regional Affairs Committee MEETING DATE:May 26, 2015 CATEGORY: [g) Consent D City Council Business D Ordinance D Resolution STAFF REPORT BY: Ade i\.~iwoola, Finai~ce Director Attachments: • April 2015 Monthly Financial Report Options Considered: 1. Approve the April 2015 Monthly Financial Report as presented D D Public Hearing Other DEPT: Finance 2. Deny approval of the April 2015 Monthly Financial Report and provide direction to staff. ---"··'·--~·-.... - a h111ml MAYOR APPROVAL: CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward approval of the April 2015 Monthly Financial Report to the June 2, 2015 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "!move approval of the April 2015 Monthly Financial Report. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOV£D TO SECOND READING (ordinances only) REVISED -08112/20 I 0 COUNCIL BILL# JST rcaliing Enactment rcaliing ORDINANCE# RESOLUTION# 375 CITYOf~ Federal Way April 2015 Monthly Financial Report -Highlights The following are highlights of the April 2015 Monthly Financial Report. Detailed financial information can be found in the April 2015 Monthly Financial Report detail. Notable Areas 1. Sales tax is showing a good sign of economic recovery locally and throughout the county with the increase in criminal justice sales tax that is collected throughout King County. 2. The increase in real estate excise tax revenue shows an increase in real estate sales and consumer's faith in the economy. 3. Permits and fees -Large multi-family and commercial permits as well as an increase in single family permits for new construction and additions have contributed to the increase in permit and fee revenues. 4. Utility tax -the warm winter reduced the use of electric and gas for home heating and therefore reduced the total utility tax revenue. General & Street Fund Summary Revenues are above the year-to-date budget by $635K or 6.6% with all revenues on target or above year-to-date budget except for property taxes, gambling taxes, state shared revenue, court revenue, public works permits & fees, and interest earnings. Sales tax, criminal justice sales tax, gambling taxes, and state shared revenue have been reported differently for 2014 and 2015. The taxes and payments reported in February are paid in April, and the report is showing the payments reported in April. The 2014 report showed the payment for April in March, but year comparison tables have been adjusted to report 2014 and 2015 with the same month. Expenditures are below year-to-date budget by $ l 72K or 1.3% with all departments below estimates except for Mayor's Office, Law, and Jail but General Fund total expenditures are still below the year-to-date budget. Some of the expenditure saving's are due to timing of payments. Mayor's Office is over year-to-date budget by $25K primarily due to increase in temporary help, and a payout of vacation for a position leaving the City. Law is over year-to-date budget by $38K primarily due to more outside legal services for litigation and legal consultation. Jail is over year budget by $34K due to outside jail services for physiatric care provided through King County and Providence Community. Property tax is under 2014 year-to-date actual by $1.1 M or 33 .9% and below 2015 year-to-date budget by $17K or 0.5%. This is primarily due to receiving three payments year-to-date in 2015 versus four payments in 2014. Sales tax exceeds 2014 year-to-date actual by $261K or 8.8% and also exceeds 2015 year-to-date budget by $312K or 10.7%. Retail sales (increase of $134K or 8.4%), services (increase of $37K or 5.8%), construction (increase of $97K or 37.7%), wholesaling (increase of $17K or 13.0%), and information (increase of $2K or 1.5%) account for the majority of the increase compared to year-to-date 2014. Additionally, criminal justice sales tax collected county-wide also exceeds 2014 year-to-date actual by $42K or 8.3% and 2015 year-to-date budget by $46K or 9.0% which further indicates growth. Community and Economic Development permits and fees are above the 2014 year-to-date actual by $280K or 34.0% and above 2015 year-to-date budget by $289K or 35.5%. Significant permit revenues received year-to-date include Federal Way High School, Kitts Corner Apartments, and Crestview West Apartments. Court revenue is below 2014 year-to-date actual by $13K or 2.4% and also below 2015 year-to-date budget by $83K or 13 .8%. Traffic and non~parking fines, parking infractions, and criminal conviction fees account for the majority of the decrease. The enhanced signage, lighting, and continued enforcement activity is the primary reason for the reduction. Park & General Recreation Fees is above 2014 year-to-date actual by $35K or 15.8% and above 2015 year-to-date budget by $47K or 22.7%. Senior trips and tours revenue increased through the efforts of staff to market and promote the programs. Designated Operating Funds Revenues are above the 2015 year-to-date budget by $607K or I 0.0%. Utility tax, hotel/motel lodging tax, and state shared revenue have been reported differently for 2014 and 2015. The taxes and payments repotied in February are paid in April, and the report is showing the payments repo11ed in April. The 2014 report showed the payment for April in March, but year comparison tables have been adjusted to report 2014 and 2015 with the same month. 376 Expenditures are below 2015 year-to-date budget by $14K or 0.4% and are primarily due to timing of payments. Surface Water Management (SWM) is over year-to-date budget by $70K or 7.1% primarily due to timing of surface water management maintenance within the City streets. Utility tax revenues received year-to-date as reported on the monthly financial report totals $2.6M and is $ l 97K or 7.1 % below 2014 year-to-date actual and $346K or 11.8% below 2015 year-to-date budget. The following is the comparison of 2015 year-to-date actual to 2014 year-to-date actual utility taxes by category: Electricity -current YTD decrease by $132K or 13.5%. Gas -current YTD decrease by $71 K or 14.9% Cable -current YTD increase by $9K or 2.1 % Phone -current YTD decrease by $12K or 7 .5% Cellular -current YTD decrease by $22K or 4.8% SWM -current YTD increase by $24K or 20.7% Real estate excise tax 2015 year-to-date revenues of $787K is above 2014 year-to-date actual by $405K or 106.3% and is above the 2015 year-to-date budget by $407K or 107.1%. There were 118 taxable residential sales (total sales $25.5M I$ l 28K tax), and three commercial sales (total sales $4.6M I $23K tax). Federal Way Community Center continues to increase revenues while controlling expenditures. 2015 year-to-date operating revenues total $650K, which is above the 2015 year-to-date budget by $6K or 0.9% and below the 2014 year-to-date actual by $6K or 1.0%. The decrease is primarily in pass revenues due to no longer selling 3-month and 6-month passes which collected significant funds at the beginning of the quarter. Major revenue increases are in daily drop-ins, aquatic programs, and fitness classes. 2015 year-to-date operating expenditures total $672K, which is below the 2015 year-to-date budget by $2K or 0.3% and above 2014 year-to-date actual by $3K or 0.4%. Increases in personnel cost is due to increased service levels to meet higher demands. The increase in supplies is due to repairs and system replacements now that the facility is 8+ years old and a major repair to roof top HY AC unit. The decrease in utility costs is due to energy efficiency efforts. The 2015 year-to-date revenues over I (under) expenditures of negative $25K is below the 2015 year-to- date budget of negative $30K and above 2014 year-to-date actual by negative $12K. To date, no operating subsidy has been used due to keeping a reserve fund balance of$1.5M. The projected ending fund balance for the end of this year is $1.5M, and year-to-date the ending fund balance is I.SM . The fund balance is set aside for equipment replacement, major building upgrades, and roof replacement of the Community Center Building. Dumas Bay Center, is showing higher revenues year-to-date of $20K or 9.5% compared to 2014, and expenditures are over 2015 year-to-date budget by $6K or 2.5%. 2015 year-to-date operating revenues total $231 K, which is $23K or 10.9% above the 2015 year-to-date budget, and above 2014 year-to-date actual by $20K or 9.5%. The increase from year-to-date 2014 is due to an increase in rental activities as a result of the marketing plan that was commissioned in 2011, the Google AdWords campaign put into action from the marketing plan as well as securing the return of returning overnight retreat groups. 2015 year-to-date operating expenses total $231 K, which is $6K or 2.5% above the 2015 year-to-date budget and $17K above 2014 year-to-date actual. The increase in expenses over year-to-date 2014 is due to an increase in goods and services for the operation as well as the increase in rental activity for the first four months. 2015 year-to-date revenues over I (under) expenditures of less than $1 K is above 2014 year-to-date performance by $31<.. The budgeted year-end ending fund balance is $42K compared to the current $251 K ending fund balance which includes funding for capital maintenance that have not yet been fully spent. Surface Water Management Fees -2015 year-to-date revenue of $1.2M is below 2014 year-to-date actual by $2341<. and above 2015 year-to-date budget by $202K or 20.9%. This is primarily due to timing of receiving payments. 377 CIT"/ Of Federal Way April 2015 Monthly Financial Report -Detail GEN •RAl,& STREET 2014 2015 YFD Budget i-s. Actual 1< ·ND UMM RY .\mrunl ,\nnunl I YrD Annual YID I YFD Fa\'C>rable/(llnfa\'orable) nmlget i\clUi!I Actual Budget Budget Adunl s % Beginning Fund Balance $ 16,240,295 $ 16,240,295 $ 16,240,295 $ 13,264, 105 $ 13,264,105 1 $13,264,105 nfa n/a Revenues: Property Taxes 10,077,000 I 0,233,416 4, 188,047 10,342,770 3,145,651 3,128,635 (17,016) -05% Sales Tax 11,614,000 12, 173,288 2,957,625 11,962,420 2,906,393 3,218,439 312,046 107% Criminal Justice Sales Tax 1,913,000 2, 138,405 512,554 2, 123,430 508,964 555,009 46,045 90% Gambling Taxes 145,000 176,068 45,302 155,000 39,230 35,975 (3,255) -83% State Shared Revenue 2,171,000 2,355,979 555,791 2,483,000 585,757 585,620 (136) 0.0% Leasehold Tax 6.000 6,693 1,924 6,000 1,725 2,304 579 33_6% Court Revenue 1,431,000 1,370, 107 527.103 1,551,550 596,822 514,294 (82,528) -13.8% CED Pennits & Fees 2,100,577 3,059,772 823,696 2,572,000 814,724 1,103,834 289,110 35-5'% PW Pennits & Fees 317,000 368,797 162,608 317,000 104,022 82,456 (21,566) -20.7% Business License Fees 252,000 267,293 65,748 259,000 63,708 70,560 6,852 10.8% Franchise Fees 1,041,000 1,070,983 275,541 1,050,000 270,143 271,205 1,062 04% Passport Agency Fees 55,000 64,750 25,175 65,000 25,272 29,925 4,653 18_4% Park & General Recreation Fees 937,000 992,680 218,051 937,000 205,821 252,596 46,775 22_7% Police Services 765,000 1,058,716 183,725 984,000 170,759 192,725 21,966 12_9% Admin/Cash Management fees 520,314 520,314 173,438 375,896 125,299 125,299 0 0.0% Interest Earnings 31,000 17,534 5,978 31,000 10,568 6,899 (3,669) -34.7% Miscellaneous/Other 219,000 332,703 122, 102 278,600 102,246 136,223 33,977 33 2% Total Rewnues 33,594,891 36,207,497 10,844,410 35,493,666 9,677,103 10,311,999 634,895 6.6% Expenditures: City Council 389,913 355,579 187,879 367,442 197,280 197,268 12 00% Mayor's Office 1,287,346 1,336,396 351,271 1,440,769 499,943 524,483 (24,540) -49% Community Development 2,863,861 2,697,364 738,668 2,296,033 765,344 750,972 14,372 19% Economic Development 364,864 131,364 42,467 308,289 70,721 70,709 12 00% Hu man Services 778,640 811,456 258,000 781,378 191,203 191,220 (17) 00% Finance 999,938 962,916 306, 155 908,534 280,010 280,022 (12) 00% Human Resources 1,066,541 969.381 386,663 874,337 224,774 213,611 11,163 50% Law 1,624,308 1,471,143 552,474 I, 158,387 386, 129 424, 158 (38,029) -98% Municipal Court 1,687,470 1,670,089 504,549 1,304,387 429,665 425,350 4,315 I 0% Jail 4, 159,831 4,004,632 1,325.978 4,276,614 1,425,538 1,459,685 (34,147) -24% Police 22.987.085 23,898,496 7.433,562 18,198,547 6, 107,432 6,099.588 7,844 01% ---Porks & Recreation 4,213,996 3,960,905 1,059,919 3,468,663 1,012,165 998,289 13,876 14% Public Works 5,292,730 4,630,788 I, 192,500 4,069,657 I, 159,852 942,921 216,931 187% Total Expenclitures 47,716,523 46,900,509 14,340,085 39,453,037 12,150,058 I 12,578,276 171,782 1.3% Revenues over/(under) Expenditures (14,121,632) (10,693,012) (3,495,675) (3,959,371) (3,072,955) (2,266,278) 806,677 -26.3% Other Sources: Ongoing Transfers In: Red Light/School Zone for PD, CT. TR 1,096,000 ]093.212 -155,000 155,000 155,000 -00% Utility Tax for Des ig1rnted Programs 1,343,000 1.140 135 952.337 498.000 ---11/a ---Utility Tax for Operations 3,893,000 3.893.000 600,000 7.245.493 1.500 000 1,500,000 -00% Utility Tax for Prop I Voter P•1ckage 2,980, I 87 2.931.304 972,111 ----11/a One-Time Trans lers ln/C)rants/OLher 331,450 520.168 152.345 421.899 48.720 48,720 -00% Total Other Financing Sources 9,643.637 9,577,819 2,676,793 8,320,392 1,703,720 1,703,720 -0.0% Other llses: Contingency Reserve funds 27.000 ------n/a 1-Tin·-e Trnnsfcrs Out/Othcr/Unalloc IS 3.218.464 1.86 J .()(X) 315.000 5,602,968 1.761.572 1.761 .572 -0.0% Total Other Financing Uses 3,245,464 1,861,000 315,000 5,602,968 1,161,512 I 1,761,572 -0.0% Total Encling Fund Balance $ 8,516,836 $ 13,264,l 02 $15,106,413 $12,022,158 $ 10,133,299 l s 10.939,976 n/a n/a 378 DESIGNATED Ol'ltlt TINO 2014 2015 YrD Budget '5. Actm1J J.' OS M •J' IH' Anuunl Annual \'TQ .Ann11nl 'TD vro Favoruble/(Unfa"Wrable) 01uJgc1 Actual ~\ct11AI Bullg_w. Rudgql AJ.1hH1I s I % Beginning Fund Balance $ 18,232,684 $18,232,684 $ 18,232,684 $21,407,791 $ 21,407 ,792 $ 21,407,792 nfn n/a ll.evcnues: Utility Tax 9.711,581 9,308,402 2,153,879 9,808,966 2,267.716 2,001.743 (265,973) -11 7o/o Utility Tax-Prop 1 Voter Packnge 2,840,419 2,720,475 633, 100 2,868,824 667,623 588,060 (79,563) -11 9~'0 Hotel/Motel Lodging Tax 195,000 231,828 42,161 200,000 36,461 45,650 9,189 25 2~1o Real Estate Excise Tax 1,800,000 2,062,722 381,608 1,900,000 380,004 787,082 407,078 107 ]~/o Property Tax-King Co Expansion Levy 181,880 17,762 155,000 15,137 7,705 (7,432) -49 1'% State Shared Revenue 495,000 496,470 113,783 509,000 116,655 115,410 (1,245) -1 1% Traffic Safety (Red Light/School Zone) 1,455,000 2,460, 187 763,694 2,123,643 659,224 974,823 315,599 47 9~/o Federal Way Community Center I ,643,500 1,851,260 656,644 1,818,500 644,213 650,294 6,080 09% Dunlas Bay Centre Ftind 635,251 644,049 211,367 635,251 208,670 231,350 22,679 109% Surface Water Management Fees 3,456,000 3,462,003 1,404,574 3,820,000 968,277 1, 170,323 202,046 209% Refuse Collectlon Fees 287,517 305,742 103,570 302,517 102,478 100,711 (1,767) -17% Interest Earnings 15,300 106,674 5,086 11,800 7,947 7,947 00% Miscellaneous/Other 27,768 27,881 23,722 27,768 20,232 20,232 -00% Total Revenues 22,562,336 23,859,573 6,510,951 24,181,269 6,094,636 6,701,328 606,692 10.0°/i, Expenditures: Arterial Streets Overlay Progrnrn 1,696,031 1,415,175 50,284 1,724,205 61,264 23,256 38,008 62 0% Utility TaxAdmin/Cash Mgmt Fees 48,000 48,000 16,000 ----n/a Solid Waste & Recycling 499,412 461.717 118,543 500,101 140,068 141,461 (J,393) -I 0% Hotel/Motel Lodging Tax 227,034 58,786 17,278 355,296 104,426 98,497 5,929 57% Traffic Safety (Red Light/School Zone) 625,000 627,786 209,787 2, 123,644 709,656 670,782 38,874 55% Utility Tax Proposition 1 ---2,841,965 891,375 891,375 -00% Debt Service (Debt & Ad min Fee) 1,995,392 1,985,446 20,780 1,039,573 10,880 4,400 6,480 596% Federal Way Community Center 2,205,049 2,174,104 669,812 2,150,024 674,302 672,332 1,971 03% Peifonning Arts & ConfCtr Operations ---10,000 67 67 Dumas Bay Centre Fund 695,146 728,379 214,149 708,071 225,869 231,433 (5,563) -2 5% Sur.face Water Managenient 3,940,196 3, 132,984 825,462 3,777,547 995,288 1,065,603 (70,315) -71% Total Eiq~nditures 11,931,259 10,632,377 2,142,095 15,230,426 3,813,196 3,799,206 13,991 0.4% Rewnues owr/(under) Expenditures 10,631,077 IJ,227,126 4,368,856 8,950,843 2,281,440 2,902,122 620,683 27.2% Other S 011 rces: Ongoing Transfers Jn: Utility Tax for DBC Oper/Reserves 112,000 112,000 112,000 233,659 112,000 112,000 -0.0o/o Utility Tax for FWCC Oper/Reserves 554,275 301,944 13,167 396,754 ---n/a Utility TaxforFWCC & SCORE Debt -25, 169 -1,838,813 799,240 799,240 -0.0% Utility TaxfOr Ai1erial Streets Overlay ---1,013,000 ---n/a 1-Time Transfers/Grants/Other 13,964,796 14, 128,588 25,947 203,308 30,500 30,500 -0.0o/o- Totnl Other Sources 14,631,071 14,567,701 151,114 3,685,534 941,740 941,740 -0.0o/u Other Uses: Ongoing Transfer Out Traffic Safety (Red Light/School Zone) ],] 41,725 I, 138.937 ----n/a Utility Tax to FWCC Oper/Reserves 554,275 301.944 13,167 396,754 -n/a Utility Tax to FWCC & SCORE Debt -1,028,040 799,240 799,240 -00% Utility Tax to DBC Oper/Reserves 112.000 112.000 112,000 233,659 112.000 112,000 -0 Oo/o Utility Tax to A11erial Streets Overl<1y --1,013,000 ---n/a Utility Tax to Transportation Capital ------n/<1 Utillity Tax to General/Street 0...£~ 5.236,000 5.033, 135 J,552,337 7,763,493 1,500,000 1,500,000 -00'% ---Utility T<ixto Prop I Voter Package 2.980, 187 2,931,304 972,111 --11/n --· I-Time Transfers/Olher/Unalloc JS 15,366,404 I 5, I 02,476 1,24 ],313 5,542, I 55 2,296,888 2,296,888 o o~o Tutnl Other Uses 25,390,59 l 24,619,796 3,890,928 15,977,101 4,708,128 4,708,128 -O.O'Y.. ~g Funt.I Bnlanee -----Artenal Streels Overlay I 308,702 224.971 100,000 -415,350 n/a 11/n U1ility Tax(non-Prop l) 2.615.082 2.710,593 3.083,542 2.090,614 -2.302,547 n/a n/a ---U1ility Tax-P1op I Vol er Package 905.665 834,603 70(>,423 861,4(>2 -53 1,288 n/a 11/n -----Solid Waste & Recycling 183.884 204_137 197,598 178,75 I -163,669 n/n n/a Hotel/Motel Loclg111g Tax 195.300 400,196 251,992 245,300 -349,400 n/a n/a Fede1al Way Co111111un1Ly Cenler 1,586.740 1.573,471 1.597.513 1-499.999 -1,548.968 11/a n/a Trnflic Sarety Fund 2-492,758 3500,514 3 342.022 2,915,180 -3,220.750 n/a n/<1 Real E_..,t<1tc Excise Tax Fund 3.286.857 I 3.550,864 2.727,091 -•l,339.403 n/a n/a Pcrfo1111ing Ans & Conl'CtrOpe1;:i,L1ons --9,934 n/:-i n/<-1 ----P<1ths & T1ails 14.440 196 665 182,372 360,664 -206.603 n/a n/a -----S11-;,1t;M,)J; Reserve fund 3.000.000 3,382 044 3, 154.696 -3,283.429 n/a n/n Deb1 Sen ice Fund 39 444 11 ·rn> 4 393.717 RTl.72!• -868.371 11/<1 n/;:i ---·---------Sud'nce Water Mt~ge11-e111 3,628.141 4A'>l-13 4 5()2_326 0 185 1 3,052.789 n/<i n/ri --------------- Durnas 0.1) Ccnlrc fund I 55.929 181 200 319.246 42.039 -251 .028 n/a 11(11 Total Eudin_g Fund Bnhmee $18,104,238 I S21,~07,788 I $18,861,72-1 s 18,067,067 $ -$ 20,543,52 7 n/a 11/;1 379 Sales Tax Compared to year-to-date April 2014 actual, sales tax revenues are up by $261 K or 8.8%. Compared to 2015 year-to-date budget, year-to-date sales tax revenues went up by $312K or 10.7%. There is usually a two month lag in sales tax revenue. The sales tax reported for February 2015 is paid in April 2015. LOCAL RETAIL A Ll!N TAX REVEN liFS YfD pril l"avorable/(Unliwonlblc) 2014 2015 himge from 2014 2015 du,11 \>S B udget JV1qnt11 ctn al ltutlget ctual $ 'Jlli % Jan $ ------- Feb 1,193,962 1,173,279 1,353,180 159,218 13.3% 179,900 15.3% Mar 885,403 870,066 912,804 27,401 3.1% 42,738 4.9% Apr 878,261 863,047 952,455 74,194 8.4% 89,408 10.4% May 995,299 978,058 ----- Jun 928,710 912,623 ----- Jul 980,780 963,791 ----- Aug 1,127,275 1,107,748 ----- Sep 1,062,818 1,044,407 ----- Oct 1,042,609 1,024,548 ----- Nov 1,082,321 1,063,573 ----- Dec 1,995,852 1,961,279 ----- YfDTotaJ $ :i,957,625 $ i ,906,393 $ 3,i'IB,439 $, 26Q,~'3 8.8''11i $ 312,04·6 I 10.7% Annual Total $ 12,173,288 $ 11,962,420 n/a n/a n/a n/a n/a COMPAJ~ISON QFSi\l,~ TAX (:(jLLECTIONS ln'SICJ>ltOLTP ll11wrublcl('l!nBrwrnbl•) nmzK'.mtnl 2014 ill.IS Chm1g~ from 20 l'f ~rou1• Yl'D Apr ''rn A1w s I % ~p1nnn1io1'1 Retail Trade $ 1,587,875 $ 1,721,610 $ 133,735 84% Up $137K-Motor Vehicle & Parts Dealer, Building Material & Garden, Clothing and Accessories, Sporting Goods, Hobby, Books, Miscellaneous & Nonstore Retailers, Food & Beverage Stores, Health & Personal Care, Electronics & Appliances Down $3K -Gasoline Stations, Fumiture & Home Furnishings Services 646,658 683,860 37,202 58% Up $53K -Administrative & Support Services, Educational Services, Amusement, Gambling, Food Services & Drinking Places, Repair& Maintenance, Personal & Laundry Services Down $16K -Professional/Scientific/Tech, Social Assistance, Perfonning A11s, Personol & Laundry Services, Ambulatory Service, Hospitals, Accomodation Construct 257,347 354,434 97,087 37,7% Up $97K-Construction ofBuildings, Heavy & Civil Construction, Specialty Trade Wholesaling 129.262 146,050 16,788 130% Up $17K -Wholesale Trade, Durable & Nondurable goods -----Transp/Utility 710 1.180 471 663% lnfomiation 150,075 152,266 2.191 15% Up $2K -Telecommunicalions Manufactu1ing 36,683 32,291 (4,39111 -120% Down $4K-Wood Product Manufacturing ---Govemment 59.175 47.885 ( 11,290)1 -191% Up $JOK -faeculive Legislative, Other, Economic Programs Ad min Down $21 K -Non classifiable establishments Fin/Insurance 85.515 67.517 ( 17,997)1 -210% Down $18K -Insurance Carriers and Related, Real Estate, Rental/Leasing /Real Estate I Other 4,326 11,345 7,019 1 162 2% $ 2,,57,625-s J,2 18.-139 s l GO,SJJ 8.8% 380 SALES TAX COMPARISON by ARl<:A \TD April 11·n,'l)r11l~<:/(l '11 ra .. ornbl e) Chg from 2(11-1 UtC;Ul<)n :!014 2015 $ ~tr E!\1llnnn1lon '\TD Total Sales Tax $ 2,957,625 $ 3,218,439 $ 260.813 8.81~1 S 348th Retail Block 273,278 376,835 103,558 37 9% Up $11 IK Retail Automative/Gas, Retail Building Materials, Retail Genernl Merclrnndise Down $7K Retail Eating anci Drinking The Commons 251.945 306,395 54,450 21 6% Up $60K Misc Retail Tracie, Retail Eating & Drinking. Electronics & Appliances, Retail Apparel Down $SK Communications, Retail General Merchandise S 312th to S 316th 187,802 194,277 6,475 3.4% Up $6K Retail General Merchandise Pav ii ion Center 129,681 128,838 (844) -0.7% General Decrease Hotels & Motels 48,097 52,483 4,387 91% General Increase FW Crossings 109, 131 114,208 5,077 47% Up $5K Misc Store Retailers, Retail Eating & Drinking Gateway Center 54,143 52,277 (1,867) -34% Up $I K Health & Personal Care Store Down $3K Telecommunications Utility Tax (Total 7. 75%) The utility taxes year-to-date is $ l 97K or 7 .1 % below 2014 year-to-date actual and $346K or 11.8% below 2015 budget. There is usually a two month lag in utility tax revenue. The utility tax reported for February 2015 is paid in April 2015. n1urr TA. m: Vear-to-date Ihm uril Fiworabr /(lJnfo\'Urnble). 2014 :2015 Chungc from 2014 2015 ctunl \S Budget l\'IQnlh Actual Budget Actunl s. :lr % Vitr s ar %1 ar Jan $ 811 $ 855 $ 777 $ (34) -4.1% $ (78) -9.1% Feb 884,440 932.669 787,079 (97,361) -11.0% (145,590) -15.6% Mar 1.452.712 1.531.929 1,316,552 (136, 160) -9.4% (215,377) -14.1% Apr 465,766 491.164 499.858 34,092 7.3% 8.694 1.8% May 1,795,785 1.893.710 ----- .Jun 931 ,334 982.120 ----- Jul 839.850 885.648 ----- Aug 471.087 496.776 ----- Sept 1.307.637 1.378.943 ----- Oct 597.086 629.645 ----- Nov 801.768 845.489 --. -- Dec 2.499.540 2.635.841 ----- YrD Subtotal $ 2,803,729 s 2,956,618 $ 2,604,267 $ (199,462) -7.1 % $ (352,351) -11.9% Rcbnlc ( 16,750)1 (2L279) (14,464) 2,286 0.0% 6.815 -32.0% 'TD Total s 2,786,979 I s 2,935,339 $ 2,589,803 $ (197 ,175) -7.1% $ (345,536) -11.8% Annual Total s 12,028,877 $ 12,677,790 n/a n/a n/a n/a n/a The City of Federal Way provides a utility tax rebate for qualifying individuals that have paid for Utility bills within the City of Federal Way, who are 65 years or older, disabled/unable to work, and qualify as low income during the affected calendar year. This is an annual program that opens January 1st and closes April 30th of each year. The City has processed 120 rebates at a total cost of $14K for the current year. The City processed 140 rebates at a total cost of $16, 750 year-to-date April 20 I 4. Electric and gas utilities are affected by weather in addition to the regular population and service growth. When the weather is mild, people use less electricity and heat. 381 UflLJTY TAXES -by Type Year-to-date thru April Favorable/(Unfavorable) tility 2014 201 Change from 2014 Type Actual tt.lml $ I % Electric $ 973,690 $ 841,782 $ (131,908) -13.5% Gas 476,309 405,451 (70,858) -14.9% Solid Waste 218,404 223,751 5,347 2.4% Cable 397,824 406,355 8,531 2.1% Phone 166,356 153,952 (12,405) -7.5% Cellular 454,804 432,750 (22,055) -4.8% Pager 287 137 (150) -52.2% SWM 116,054 140,089 24,035 20.7% Tax Rebate (16,750) (14,464) 2,286 0.0% YTD1Total $ 2,7:86,979 $ 2,589~803 $ (19i.175) -7:1% Proposition 1 Voter-Approved Utility Tax 2015 Year-to-date Prop I expenditures total $891 Kor 31.4% of the $2.8M annual budget. Current life-to-date Prop I Utility tax collections total $23.5M and expenditures total $22.9M. l'ROPJ 101 -1 201 5 l.ife 8udget I Al•tu1ll But.lg~! Actual Tu.llntc Beginning Balance! 1,045,433 1,045,433 1,002,600 834,603 n/a OPERATING REVJ<:NlJE.S January 191 183 193 175 1,604,024 February 208,518 199,712 210,603 177,728 2,091,460 March 371,467 328,032 345,919 297,286 2.632.952 April 248,693 105,173 110,908 112,871 2,172,231 May 255,523 405,500 427,612 -2,156,841 June 219,573 210,301 221,769 -1,868, 128 July 198,005 189,644 199,985 -J,760,755 August 111,064 106,375 112,175 -1,529,633 September 308,291 295,273 311,374 -1,577,060 October 140.770 134,826 142,178 -1.746.903 November 189,027 181,044 190.917 -1.631,598 December 589,297 564,412 595, 190 -2.692.030 Total Prop I Revenues : 2,840,419 2,720,474 2,868,824 588,060 23,463,615 OPERATING EXPENDITURES /Juhl/(_· ~'')l(/21y Improvement Positions & (_~osts: Police Services (includes 1 Records Specialist, 8 Patrol Officers. 4 Detectives, 1 Lieutenant, & 4 Traffic Otlicers) 2.322.522 2.293.555 2,214.883 718.180 17.078.277 Court Services (includes 50 Judge, 1 Court Clerk, mid Pro Tem Pav. Public De lender contract. 1 5 Prosecutors) 392.683 384.718 371,090 111.785 2.876.963 Total Public Safety Improvement Costs 2,715,205 2,678,273 2,585,973 829,965 19,955,240 ( 0011111111111/y c\;l~fi!ty f>rogrum ( 00 .\'/S: I Code Enforcement Olliccr --101.268 19.644 338.501 -I Code Enforcement J\ssistanl Cit} ALtumcy 69.341 57,124 58,052 16,693 491.682 --I Parks Maintenance Worker I & Security 113.555 115.482 96.672 25.073 820.214 Total Communit)' Safety lmprowmcnt Cos ts 182,896 172,607 255,992 61,410 1,650,397 Indirect S11pport I JR /\•rnlvs!. 44.586 42.924 --291.695 ---Sal\:City M&O 37.500 37.501 --245.929 Subtotal Ongoing E..xp<'ntliturcs 82,086 80,H5 --537,624 SaleCity Startup ----189.066 --Other Trans lcr -Prop I OT for Police ----600.000 Subtotal Other l·~xpcnditurcs ----789,066 Total Prop I E.xpencli tu res: 2,980,187 2,931.305 2,841,965 891,376 22,932,328 Total Enclinl! Fund Balance: $ 905,665 $ 834,603 s 1,029,459 $ 531,288 $ 531,288 382 Real Estate Excise Tax Compared to 2014 year-to-date actuals, collections are up $405K or 106.3%. April's receipt of $149K is above Apri I 20 l 4's actual by $3 8K or 33 .8% and above April 20 l 5's projections by $46K or 44.4%. April 2015 activities include 225 real estate transactions, of which 104 were tax exempt. There were 118 taxable residential sales (total sales $25.5M I $128K tax), and three commercial sales (total sales $4.6M I $23K tax). Month Jan f'eb Mar A[lr May Jun Jul Aug SeE' Oct Nov Dec YfDTotal Hotel/Motel Lodging Tax Hotel/Motel lodging tax received year-to-date 2015 is $46K and is above 20 l 4's year-to-date collections by $3K or 8.3%. 2015 year-to-date receipts are above year-to-date projections by $9K or 25.2%. The lodging tax reported for February 2015 is paid in April 2015. Permit Activity Building, planning, and zoning permit activities are above 2014's year-to-date activity by $280K or 34.0%. Compared to year-to- date budget, permit activity is up $289K or 35.5%. Some significant permits for 2015 include: Federal Way High School, Kitts Corner Apartments, and Crestview West Apartments. Annual Total "'l•.inth Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec \·TD Totnl Annual Total Month .Ian f'eb -Mar /\pr May Jun .l ul Aug Sept Oct Nov Dec \'TD Total $ .-\nnual Total $ R"Ec\J, , TA TE E'\.qs • T. X REVENtrnS Y~'ar-l<J-d:llc 1hru ;\J!f'il fl'n,Un)hl e/(lln rn mrn !JI c), 201-1 2915 Clumgc from ~llJ4 10 15 Ac!m1l '~ llnl!g~t Actual Budget Actual I $ % $ % $ 80.758 $ 76.309 $ 155,922 $ 75.165 93.1% $ 79,613 104.3% 73.759 63.201 150.860 77.101 104 5% 87,659 138 7% 115.740 137.352 331.315 215.575 186.3% 193.963 141.2% 11 1.351 103,142 148,984 37,633 33 8% 45.843 444% 443.295 233.794 ---- 123.166 181.069 ---- 238,862 188,959 ---- 183.011 140.148 ---- 115.931 116.474 ---- 164,375 148,152 ---- 138.305 172.173 ---- 274.168 339.227 ---- 381,608 380,004 787,082 405,474 106.3°/.. 407,078 107.1 'Y.. $ 2,062,721 $ 1,900,000 n/a n/a n/a n/a n/a HO EIJ l()'JI · LODG•N ,T x Rlii\IB'l w::s Y.car-tl~-dnle lhr.u A11ri.I Fll\lf>r•ul~ .,/( Unfo.-,wnl ~(:) 211'14 201 5 C haugc rrum 20 I -1 '2111 5 Actual vs. Bu<!J!c! l\cl11,lt ll utlgcr Ac!u11l ~ I % S• 'Y11 $ -$ -$ -$ -$ -- 12,812 11,053 15,336 2,524 19.7% 4,283 38.8% 13,343 11,511 13,489 146 1.1% 1,978 17.2% 16,006 13,897 16,825 819 51% 2,927 211% 18,548 16,001 ---- 15,258 13,163 ----- 17,341 14,961 ----- 24,493 21,131 ----- 29,629 25,561 ----- 31.115 26,843 ---- 21,655 18,682 ----. 31,525 27,197 ----- $ 42,lli J s Jt.,.ili l $ 45,650 s 3,!Jll'.1 I 8.3% $ 9,189 25.2% $ 231.n5 Is 200,000 n/a n/a I n/a I n/a n/il lHJJLDlNG & LAL'1D USE PERMITS AND FEES (CD) \'eor-t1.1-tla1C thru Ariril 2015 fo~1r:lh!c/(U1118•"1">r:thle) 2014 2015 Change from 2014 2015 Actual \<S Bud!!.et Actual Budget Actual s "/o $ "/o 124,209 177, 173 100,841 (23,368) -18.8% (76.332) -43 1% 97,873 148,781 512,848 414.974 424 0°;;, 364.066 244 7% 316.207 266,903 167,455 ( 148. 752) -470% (99,448) -37 3% 285,407 221,867 322,691 37.284 13 1% 100.823 45 4'Yo 492,934 275,919 . ---- 393.869 330.940 ----- 279.842 190, 173 ----- 334,299 271.066 ----- 254.523 196.954 ----- 185.981 169.946 ----- 141.806 150.035 -------- 152.822 172.244 ----- 823,696 $ 814,n-1 I $ 1,103,834 $280,138 34.0°/., $ 289,110 I 35.5%, 3,059,772 $ 2,572,000 n/a n/a n/a n/a n/a 383 Police Department The total overtime budget of $821 K consists of $767K for City overtime and $54K for billable time. Compared to 2015 year-to-date budget, City portion overtime is $23K or 9.2% above annual projections. Compared to year-to-date 2014 actuals, City portion overtime is above 4K or 1.6%. Including the increase in billable overtime, total ove1iime increased by $2K or 0.9%. The April overtime decrease of $15K below 2014 year-to-date actual is due to a decrease in training and court expenditures. 'pl) 'rrlm•b · 1Qntlr Y~1lr-ln-rhrte-thru At·wil / l•'a nu:.i1ble )/ l!!n fa\o 1·:1l~c PrJ O"'rtime by 't 1ie; 2())4 20J 5 Chan!(e from 2014 2015 Actunl '1' B11<1ee1 Year-to-date lhru Atl'il I Rmtirnblo j/~;;, rP•11r11 bl e l014 201S ChrUlgo frm\120 I~ 1)1~ IJ\t'illlfll .;-\(lhll1' s ''% Month Aocuml Bu~et Actual s v.~ s 'Yl1 Jan $ 69,247 $ 63,491 $ 92,125 $ 22.878 40 4o/o $ 28.634 451% Feb 63,022 62,595 61,090 (1,931) -3 1°/o (1,504) -2.4°/o Mar 63,508 59,691 61,169 (2,339) -46~~ 1,478 2 5°/o Training $ 8,052 $ 5,750 $ (2,302) -286% Apr 70,836 61,840 55,955 (14,881) -22.9% (5,885) -9.So/o Coull 16,019 10,000 (6,019) -376% May 123,628 65,892 --- Field Ope1 208,541 229.045 20,505 9.8% Jun 54,966 53,453 ---- Other 34,001 25,543 (8,458) -24 9"/o Jul 117,348 79,157 ---- Cicy Portion 266,613 2 70,339 3,726 1 .4'X. Cont1act/Gant 37,119 34,951 (2,168) -5.8% Traffic School 7,874 8,685 811 Billable 44,993 43,636 (1,357) -3.0'X, YfDTotal 1$ 311,606 $ 313,975 $ 2,369 0.8% Aug 44,461 58,901 ----- Sep 60,145 62,559 -. - Oct 54,038 77,178 --- Nov 75,138 54,228 ---- Dec 58,708 68.171 ---- Cit~• P8rlfot1 .266,613 t:rJ,616 270,33~ 3.726 1.6% 22.723 92% Billable 44,993 13,669 43,636 (1,357) -3~6o/o 29,968 219.2~/o \'rOTotlrl s 3J 1,f>(j6 S:?<}1,23s $ 313,975 s 2,369 0.9% $ 52,690 .20.2 o/. Billable $ $ 39,957 $ -$ --$ -- Annual Total n/a $ 820,781 n/a n/a n/a n/a n/a Jail Services The total jail budget is $4.28M and is comprised of $4.28M for SCORE Jail maintenance & operation assessments and alternative programs and debt service is being paid for by SCORE reserves in 2015. The increase in the 2015 maintenance & operations assessment is due primarily to an increase in average daily population in the SCORE jail. At the original 2007 projections, the Average Daily Population (ADP) was projected at 60 in-mates, which was the 3"1 highest, out of the seven member cities. In 2015 based on 2014 activity, ADP is projected at 93 in-mates. In 2012, the budgeted ADP for Federal Way was 60, but actual ADP was never below 65, and at one point ADP was above 105. In 2013, the budgeted ADP for Federal Way was 90 ADP, but actual ADP was never below 75, and at its height ADP was about 90. In 2014, the budgeted ADP is 95, and year-to-date the ADP at its highest point was 95, and at its lowest was just above 75 ADP. When ADP increases, the jail costs increase. Renton which was once the highest in 2007, is now second behind Federal Way. In 2015, the budgeted ADP is 93, and April actual ADP is 112. Other jail & alternative programs are provided by King County and Providence Community for physiatric care. To date the City has spent $34K on these services that are not currently being provided by SCORE. Jail and Alternatives to Confinement 201 4 2015 Annuill Actua l Annual Budget YfDBudget Annual Actual SCORE $ 3,852,676 $ 4,276,614 $ 1,425,538 $ 1,425,538 Other Jail & Alternative Programs 151,957 --34,147 Subtotal M&O 4,004,633 4,276,614 1,425,538 1,459,685 Subtotal Debt Service 941,823 --- Total $ 4,946,456 $ 4,276,614 $ 1,425,538 $ 1.459,685 384 Traffic S4ety -Red Light I School Zone Traffic Safety Red light & school zone enforcement revenues are accounted for in the Traffic Safety Fund to be used for, but not limited to, prevention, education, and enforcement efforts related to traffic safety and compliance with traffic control devices within the City, including maintenance and operations costs. Currently there are a total of 14 cameras at 11 locations (8 of these cameras are red light and 6 are in the school zones). The original 4 red light cameras were activated in October 2008 and an additional 4 cameras were activated February 20 l 0. The original 4 school zone cameras were activated February 20 I 0 and an additional 2 cameras were activated December 20 l 0. Payments to A TS include $4,354/month per location plus supplemental fees for check processing. Year-to-date 2015 red light photo net revenues total $304K which is below year-to-date 2014 actuals by $250K or 45.1%. This decrease is due to the Traffic Safety fund paying directly for I Lieutenant, 7 Police Officers, 3 City Traffic positions, and court security in the 2015/ 16 budget. In 2014 the City paid for positions by doing a transfer from the Traffic Safety Fund to the General Fund where the positions were budgeted. Therefore, actual expenditures are not shown within the Traffic Safety Fund in 2014 like they are shown in 2015. Red Lightl'boto/Schuol Zone Enforccm ·nt 2014 2015 v~1ril1nce F1wor:1hlcf(Unfi1mrnble) Gross Payments Net Gr1i s Paymi:ut Silh rics & Wages Net Month Rc\.\:m.1c to.ATS RC.l'ellllC llct'Cnuc 10 ATS' & Crr.Secu1•it)• llcvenuc $_ \f.11ri:1ncc 'Vo V:1ria_ncc Jan $ 237,957 $ (53,038) $ 184,920 $ 214,295 $ (52,250) $ (116,987) $ 45,058 $ (139,861) -75.6% Feb 165,840 (52,999) 112,841 276,824 (52,250) (118,560) 106,014 (6,827) -6.1% Mar 142,210 (51,500) 90,710 182,243 (23,750) (129,774) 28,719 (61,991) -68.3% Apr 217,687 (52,250) 165,437 301,461 (52,250) (124,961) 124,251 (41,187) -24.9% May 236,325 (52,250) 184,075 ------ Jun 188,911 (52,250) 136,661 ------ Jul 216,469 (52,250) 164,219 ------ Aug 150,826 (52,250) 98,576 ------ Sep 158,498 (52,250) 106,248 ----. - Oct 293,834 (52,250) 241,584 ------ Nov 193,494 (52,250) 141,244 ------ Dec 258. 137 (52,250) 205,887 ------ YfUTotat $ 763,694 $(209,787) $ 553,908 $ 974,823 $ (I 80,SOtl)I s (490,282)1 $ 304,041 $ (249,866) -45.l % Annual Total $ 2,460,189 $ (627,787) $ 1,832,402 n/a n/a n/a I n/a n/a n/a Annual Budget n/a n/a 830,000 n/a n/a n/a I -n/a n/a Court Court revenues are $ l 3K or 2.4% below 2014 year-to-date actuals and $83 K or 13.8% below 2015 year-to-date budget. The negative variance is mainly due to decrease in traffic & non-parking infraction, parking infractions, and criminal conviction fees. COURT Rl;"'VENlJE Year-to-tlate lhru A1Jril Fn,•1rn1Jlc/(llnfa,nrnhtc) COURT REVENUE 2014 2015 Cliangefrom 2014 2015 A clual >'S Budget Year-to-dale thru April /•uw:m1J'1r (< /1!fr11·w•1l!I~) 201~ 2015 C/Jm1~t'.ffom 201-1 Actual Ac111al s % Cn 11 Pennl11cs s 7 198 s 5.812 $ ( 1.386) -193% r1aflic & Non-Pm km 281 594 263.894 ( 17.700) -6 3~-0 Mont ii Actual Bur/get Ac1<1al $ % $ I % .January $ 109.519 $ in.sos $ 96,176 ~ (1J.3M) -f2"".0 o $ (27 629) -::!2 3~1(1 February_ 116.497 131.692 I::!.2,939 !\.442 5.5% ..-.E2)3) -6.6% March 129 654 146 566 115,$86 --(1-3 769) -10.6% (30,680) -20.9~'-0 A[lril 147.229 166.432 I 55.815 8.587 5.8%1 ( 10.617) -6.4% Mav 93.923 106 174 . . . -Pai king Inn net ions 9.566 6.117 (3.449) -36 l ~1(1 DUI & Oihc• ~·l1sd 37 384 39,271 1,887 5 O~·'o Cr 1m111al T1 al fie 1\·l 1sl 232 109 I 123) -53 l ~1!1 Cr1minnl Costs %,935 5(1.765 9.830 20 9'% hllercsl I 01hc1 I iVI is 4(1,938 48 149 1.211 1 6~.c. Crimmal Con\ Fe(:S 23.162 21,395 ( 1.767) -7 6'?-'ii S~1ar~cl Collll Costs 22 686 21,788 (898) -4 o~.;. ,lune 96,695 109. o~ . -------------.Jqlv 115.118 130, 133 ----- /\ugusl 97)23 109.9114 . --. - Sep1cmb_c;_1 95.()64 107,464 ---------Oclober 115.331 130,374 ---.. - November 80.622 91,138 ----- December I 04.880 118 560 . ----~rviccs & f'l1nrrL·s: 27 205 27.516 311 I 1~11 l)roba11on 24.202 28 327 23.4 78 (714)1 -3.0~-.. (4 849) -171% SulJtolnl s 502,899 s 490,8](, s ( 12,083) -2A'Y., P1 obal ion Sci \'ices 24-202 23A78 (724) -3.0~'(1 YTO ro1al $ 527,tOt s 514,294 s (12,807) -2.4'Y. $ 527,101 $ 596,822 $ 514,294 $ (12,807)1 -2.4'Yo j $ (82,528) -13.8% Prolrn11on M,148 51 673 n/a n/a n/n n/a I n/n Annual s 1,370,105 I s 1,551,550 nla n/:i I n/a n/a I n/n 385 Fedeml Way Community Center The Federal Way Community Center Fund was established as a special revenue fund suppo11ed by user fees and designated utility tax transfer. 2014 l015 YfD Jlndg~t \S Actual r cle r1il ,, :1y Annual \TD Ym Yl'D 11'111•ornl~e/(lh1fli~lJ_r11J~e) Comn11mlly Ci:nler Budget Actual Actual Budget Budget Actuill $ I % Beginning Fund Balance $ 1 ,597 ,512 $1,597,512 $ 1,597,512 $ 1,573,469 $ 1,573,469 $ 1,573,469 n/11 n/a Opcratin2 Revenues; Dail~ Drop-ins $ 310,000 $ 322,506 $ 125,441 $ 310.000 $ 120,576 $ 127,234 $ 6,658 5.5% Passes 770,000 806.926 276,146 850,000 290,887 256,211 (34,676) -11.9% City Employee Membership Program 31,000 31 ,272 15,955 31 ,000 15,817 9.659 (6,158) -38.9% Youth Athletic Programs 45,000 52,129 23,649 45,000 20,415 20,333 (82) -0-4% Aquatics Programs-Lessons/Classes 126,000 146,722 45,090 136,000 41,795 49,566 7.771 18.6% Childcare Fees 9,000 6,296 2,498 9,000 3,570 1,859 (l,711) -47.9% Fitness Classes/Fitness Training 105,000 142,504 50,513 130,000 46,081 60,189 14,108 30.6% Towel/equipment Rentals 4,000 3,076 l,337 4,000 1,739 1,078 (661) -38.0% Pool Rentals/Com12etitive-La12 Lanes 16,000 19,999 8,828 16,000 7,063 10,312 3,249 46.0% Rentals 195,000 221,578 77,116 195,000 67,866 80,748 12,882 19.0% Merchandise Sales 7,500 9,486 3,696 7,500 2,922 3,243 321 11.0% Concessions/Vending -62,069 17,741 60,000 17,150 21 ,530 4,380 25.5% lnterest Earnings/Other Misc -1,698 302 --0 0 n/a General Park/Rec -Facility use charge 25,000 25,000 8,333 25,000 8,333 8,333 1 0.0% Total O~rnting Revenues 1,643,500 1,851,260 656,644 1,818,500 644,213 650,294 6,080 0.9% Opcrntini: fapcnditures; Personnel Costs 1,368,880 1,402,491 455,749 1,404,524 468,175 471,633 (3,458) -0.7% Supplies 142.500 220,507 61,563 167,500 55.833 68.878 (13.045) -23.4% Other Services & Charges 172,500 150,869 31,320 197,500 41,000 35,886 5,114 12.5% Utility Cost 385,000 263,664 76,338 360,000 104,230 94,291 9,939 9.5% Intergovernmental 20,500 25,444 6,286 20,500 5,064 1,644 3.421 67.5% Capital -------n/a Internal Service Charges 115.669 111,129 38,556 -----n/a Total Operati ni: Expenditures 2,205,049 2,174,104 669,811 2,150,024 674,302 672,332 1,971 0.3% Rel'enues Over I (Under) Expenditures (561,549) (322,$44) (13,167) (JJ 1 ,524~ (30,089) (22,038) (8,051) 26.8% Recovery Ratio 74.5% 85.2°/rt 98.0% 84.6% 95.5% 96.7% n/a Other Sources ; Utility Tax -Reserves -------n/a U1ility Tax -Operations 554.275 301,944 13,167 396.754 17.301 -(17_301) n/a Grant/Other Conlribution -------n/a Total Other Sources 554,275 301,944 13,167 396,754 17,301 -(17.301) n/a Other llses: n/a Cap ital/Use of Reserves/Grants 3.500 3.140 -138.700 2-464 2.464 -n/a Total Other Uses 3,500 3,140 -138,700 2,464 2,464 -n/a Net Income (10,774) (24,041) 0 (73,470) (15,252) (H,502) (9,250) 60.7% Enclin2 Fund Balance $ 1,586~738 s l_,5-73,471 $ l 59'7,."i12 .s J ,-199,999 I $1,558,211 I $1,548,968 $ (9,250)1 -0.6% The operating revenue budget includes $1.79M in user fees/program revenues, $397K contribution from utility tax for operations, and $2SK use charge from General Fund Recreation for use of the facility. Year-to-date operating revenues total $6SOK which is $6K or 0.9% above the 20 l S year-to-date budget. In comparison to 20 I S's year-to-date budget: Daily Drop-in revenues are $7K or S.S% above the projected revenue. This increase is due to above average attendance during weekends, local school breaks and holidays. Pass revenues are $3SK or 11.9% below the projected revenue. The decrease is due to no longer selling the 3-month and 6-month passes which collected significant funds at the beginning of the quarter, but pass revenues will be collected in a more graduated or consistent manner moving forward, as a month to month payment. Refunds totaling nearly $SK were also issued as a result of the discontinued multi-visit pass. Most of these passes were considered "inactive" but were giving an inaccurate account of "active" passes_ With more people on monthly auto deduction or auto pay we foresee more gradual but regular payments for passes. 386 Aquatic Programs are $8K or 18.6% above the projected revenue. Swim lesson enrollment is very good with nearly all classes full and classes being added to accommodate waitlisted participants. • Fitness Classes are $ l 4K or 30.6% above the projected revenue. The increase is due to high enrollment in Personal Training Programs and Silver Sneakers. Pool Rentals/Competitive Lap Lanes are up $3K or 46.0% above the projected revenue. The increase is mainly due to local swim clubs and swim teams now using the center more. Competitive teams are also requesting additional lap swim time at the Community Center due to event conflicts at the King County Aquatic Center. • Rental Revenues are up $ l 3K or 19.0% above the projected revenue. All rental business for the 1 si quarter of 2015 has taken off in much the same way as 2014, with higher than normal inquiries and bookings for meeting rentals, special event rentals, and birthday parties. • Concessions/Vending is up $4K compared to 2014 revenue. The increase is due to the Splash Cafe opening in February 2014 of last year. Year-to-date operating expenditures total $672K which is $2K or 0.3% below 2015 budget. Federal Way Community Center has recovered 96.7% of operating expenditures compared to the year-to-date budgeted recovery ratio of 95.5%. In comparison to 2015's year-to-date budget: • • • Personnel Costs increased by $3K or 0.7%. The increase is due to increased service levels to meet higher demands from membership and daily visitor usage. We are also contributing more payroll dollars to the personnel budget with the addition ofFWCC Manager, and promotion ofFWCC Supervisor. Supplies are $13K or 23.4% higher than projected. Budgeted repairs and system replacements have been a bit higher than normal. The Community Center is now 8+ years old, so some of this is anticipated. A major repair to rooftop HVAC unit in April increased supply spending. Other Services & Charges are $5K or 12.5% below the projected spending due to increased contracted repair needs in the early part of 2015. The savings can be attributed to a slight decrease in contracted service issues and repairs. Utility Costs are $1 OK or 9.5% below the projected spending due to Facility staffing efforts to improve energy efficiencies in the building. The annual City's utility tax contribution to the Community Center is scheduled to provide $397K for operations; no utility tax contribution is needed to cover maintenance and capital improvements as the ending fund balance is still above the reserve amount of$1.5 million. The chart be lo~ provides a history of year-to-date revenues, expenditures and~lity tax ope1~ting s~bsidy. FWCC Finance Performance YTD April 2015 -0 c: Cl ::> 0 .c I-E $1,800 $1,600 $1,400 $1,200 $1,000 $800 $600 $400 $200 l •Exp $632 $645 I • Rev _ __,_ $553 $557 .Endlng Fu-;:;;JB;;-+-$326 -$781 . YTD 2012 $593 $652 $936 $59 r $O ~YTD 2010 i YTD 2011 J j"' Operating Subsidy $78 $88 ___ _ YTD 2013 $620 $660 $1,198 $40 YTD 2014 YTD 2015 I $657 $650 ---· $670 $675 . $1,598 ._sl,549 _I· $13 $25 I __, 387 Dumas Bay Centre Dumas Bay Centre Fund year-to-date revenue of $231 K is $23 K or 10.9% above 2015 year-to-date budget and $20K or 9 .5% above year-to-date 2014. The increase from year-to-date 2014 is due to an increase in rental activities as a result of the marketing plan that was commissioned in 2011, the Google AdWords campaign put into action from the marketing plan as well as securing the return of returning overnight retreat groups. Year-to-date operating expenses total $23 l K, which is $6K or 2.5% above 2015 year-to-date budget of $226K. Expenses are above by $17K compared to 2014 year-to-date due to an increase in goods and services for the operation as wel I as the increase in rental activity for the first four months. Ending fund balance for Dumas Bay Centre Fund is a positive $25 l K, of which a balance of $251 K is earmarked for repairs and maintenance. We increased pricing by 10% in September 2014 to offset the increased cost of operations. 2014 2015 YfD Budl:!~I '~ Ai;lunl Oum~ -o Ce nln Fund Aunllill YID \TD YID Famrallle/(Oufa\'OrahlP) Yc11r-to,.dlJ.tc-lhru·Af11'il Burlgcr Achud Actuul llmlg~I Budget A.ct1111J s "/o Beginninl?: Fund Balance $ 212,979 $ 212,979 $ 212,979 $ 181,200 $ 181,200 $ l8L201 n/a n/a Operating Revenues: In-House Food Services 275,000 269,423 91-645 275,000 93-542 102.674 9.132 9.8% Dumas Bay Retreat Center 360 251 374.625 119,722 360,251 l 15,128 128,676 13,548 11.8% Knutzen Famil)'. Theatre -------n/a Total Operatin!! Revenues 635,251 644,049 211 367 635,251 208,670 231 ,350 22,679 10.9% Operating Expenses: In-House Food Services 244,822 256,842 72,716 234,646 76,448 79,078 (2,630) -3.4% Dumas Bay Retreat Center 365.243 394_574 l 17.792 390.024 125.978 128.910 (2.932) -2-3% Knutzen Family Theatre 85.080 76.963 23,641 83,400 23.444 23.445 ( l) 00% Total Operatinl?: Expenses 695,146 728,379 214,149 708,071 225,869 231 ,433 (5,563) -2.5% Revenues Ovcr/(Under) Expenses (59 895l (114.JJJI (2,782l f72,820l (17,199) (83) 17,116 -99.5% Recoverv Ratio 91.38% 88.42% 98.70% 89.72% 92.39% 99.96% n/a n/a Transfer In Gen Fund -Pump Station ------n/a Transfer In Gen Fund -Pump Station M&O 4,000 4,000 4,000 4.000 4,000 4.000 -00% Transfer In Utility Tax l 12,000 l 12,000 112.000 233,659 l 12.000 l 12.000 -00% Total Other Sources 116.000 116.000 116,000 237,659 I 16,000 116,000 -n/a Marketin!l Study & Imi;lementation ------n/a Pump Station M&O 4.000 --4,000 ---n/a Reeairs & Maintenance 109.153 63.448 6.949 300.000 46.091 46.091 -00% Total Other Uses 113,153 63,448 6,949 304,000 46,091 46,091 -- Net Income (57,048) (31,778) l 06,269 (139,161) 52 710 69,826 17.116 32.5% En_dine F1111d Bnl ance $ 155~931 $ 181,201 $ 319,248 $ 42,039 I $ 233,910 l $ 251,027 $ 17.117 7.3% 388 Self-insured Health insurance Fund Self-Insured Health year-to-date contributed revenue is $ l .4M. Currently the revenue is generated from the employee paid contribution (range from $32 to $128 per employee per month) and the employer paid contribution (range from $640 to $1,798 per employee), varying depending on number of dependents. Self-Insured Health Insurance Fund year-to-date expenditures are $ l.2M for prescription services, medical services, stop loss, professional services, and wellness program. The ending fund balance for the program is $1.2M. Self Insured Health Insurance Fund -2015 Description 2014 2015 Adptd Bdgt Jan Fob Mar Apr YTD Total Annual Actual Health Insurance Prerrium-Errployer Contribution Revenue 3,958,828 4, 196,691 327,676 327,186 338,388 334,570 1,327,821 Health Insurance Premum-Errployee Contribution Revenue 214,481 -17,844 17,306 17,907 17,913 70,970 Health Insurance Premum-COBRA 4,812 8,529 ----- Transfer In from General Fund for Pre-Funding ------- Total Revenue and Transfer In 4,178,121 4,205,220 345,519 344,492 356,296 352,483 1,398,790 A"escription Services 498,763 429,342 30,800 53,964 54,100 51,012 189,875 Medical Services 1,982,077 2,033,346 79,226 165,169 173,279 412,333 830,007 Health Insurance -Stop Loss 366,348 428,945 22,625 29,986 31,001 27,055 110,666 Professional Services & Other 299,610 308,366 17,760 22,137 31,205 28,579 99,681 Total Expenditures for Self Insured Health 3,146,799 3,199,999 150,410 271,257 289,584 518,978 1,230,229 Excess of Revenues over Expenditures 1,031,322 1,005,221 195,109 73,235 66,711 (166,494) 168,561 The City will maintain a reserve in the amount not less than 16 weeks of budgeted expenses as recommended by our consultant. Current average of 16 weeks, 0.97M, we have spent year-to-date 2015 $ l .2M, with an ending fund balance in the fund of$ l .2M. The $4 l 2K in medical services in April is primarily due to a large claim that has exceeded the stop loss. A reimbursement is expected for a portion of these costs, but as of April we have not received the refund. Performing Arts & Conference Center (PACC) and Downtown Square Park Performing Arts & Conference Center (PACC) year-to-date revenue and beginning balance is $9.0M. This does not include all revenue sources expected for the project. Since adoption of the project, PACC expenditures total $1.7M. 308 Performing Arts & Conference Annual 2014 2015 Adjusted YTOApr 2015 Center (PACC) Budget Beginning Balance -8,383,571 I 8,383,571 Transfer In -LIFT & Utility tax from 4,209,763 310,256 310,256 Corrpleted projects Transfer In -Real Estate Excise Tax 525,000 -- Transfer In -Utility Tax 5,210,000 -- Private Contribution -1,000,000 613,204 Interest 3,115 -3,604 Total Beg Bal, Revenue & Transfer In 9,947,878 9,693,827 9,310,635 Expenditures -9,693,827 - Other Terrporary Help 3,776 -- Land Redevelopment Analysis and Land 76,675 - Use Application Lloyd Enterprises Demolition 120,689 -- JZ Works Narring Rights 32,000 -16,260 Lorax Partners Design Development 1,331,167 -46,341 LMN Architects Project Design --41 ,708 Supplies --19 Water billings --348 -----·-PACC Director Search --22,204 PACC Director Salaries & Wages --13,333 Total Expenditures 1,564,307 9,693,827 140,213 Total PACC Balance 8,383,571 -I 9,170,422 Downtown square park available funds is $2.2M. Total year-to-date expenditures for the project total $60K. Since adoption of the project, Downtown square park expenditures total $406K. 303 Downtown Square Park Annual 2014 2015 Adjusted YTDApr 2015 Budget Beginning Balance 140,000 2,183,427 2, 183,427 Transfer in -Real Estate Excise Tax 2,698,751 -- Total Beginning Balance & Transfer In 2,838,751 2,183,427 2,183,427 Downtown Square Park Expenditures 346,324 2,183,427 59,673 Total Expenditures 346,324 2,183,427 59,673 Total Downtown Square Park Balance 2,492.427 -I 2,123,754 389 FUND ACTIVITY SUMMARY Fund #.Wnml 1nJnc ll~ghl U•l·ln11~e Yf'I) Y'fD I D 1e1 I Ei1l.lii'ig ~11l1111C 'Rt11uiro.il.I Fund 1/1/201S-Re.venue· E.xpenili1w·c lnromt.J(lo~~) 4/J_0/20 J S4 Bhlauce ' 0011101 Ge11eral/Street Fund $ 13,264,105 $ 12,453,440 $ 14,777,571 1$ (2,324,131) $ 10,939,973 $ 9,500,000 Special Revenue Funds: • 23,25~ -- 102 Arterial Street 308,705 129,901 106,645 415,350 100,000 ------------- 103 Utility Tax(*) 2,710,594 2,00J, 193 2,41_!2~ f _'(:'.!_!)8,04'7) 2,302,547 2,500,000 -----106 Solid Waste & Recycling 204, 135 100,995 141,462 (40,467) 163,668 - 107 Special Contracts/Studies Fund 435,062 -l--22,386 15, 185 7,202 442,264 - 109 Hotel/Motel Lodging Tax 400,296 47,601 98,497 (50.896) 349,400 200,000 110 2% for the Arts 293 ---293 -·-111 Federal Way Community Center 1,573,469 650,294 674,795 (24,502) 1 .548.96~ 1.soo;oot1 112 Traffic Safety Fund 3,500,515 976,351 1,256,116 (279,765) 3,220,750 1,500,000 --- 113 Real Estate Excise Tax Fund 3,550,864 788,538 -788,538 4,339,403 2,000,000 114 Prop 1 Utility Tax 834,603 588,060 891,376 (303,315) 531,288 -------- 115 Performing Arts & Conferenc Ctr Opermions -10,001 67 9,934 9,934 -- 119 CDBG 48,926 33,223 142,877 (109,653) (60,728) --- 120 Path & Trails 196,664 9,938 -9,938 206,603 -------- 188 Strategic Reserve Fund 3,382,044 1,385 100,000 (98,61 5) 3,283,429 3,000,000 ------ 189 Parks Reserve Fund -----750,000 Subtotal Special Reve11ue Fu11ds 17,146,170 i 5,361,867 5,754,871 (393,003) 16,75J,1(16 II,550,000 201 Debt Service F1111rl 73,486 799,284 4,400 794,884 868,371 $1,039,573 Capital Project Funds: 301 Downtown Redevelopment 333,060 294,474 326,794 • (32,319) 300,741 - 302 Municipal Facilities 199,943 11,393 11,312 • 81 200,024 - 303 Parks 4,713,424 30,709 137,892 (107,182) 4,606,242 - 304 Surface Water Management 2,511,316 1,579,507 23,165 1,556,342 4,067,658 -!-~ 306 Transportation 8,211,839 727,954 665,210 62,744 8,274,583 --307 Capital Project Reserve Fund 480, 167 197 -197 480,364 480,000 308 PACC Capital Fund 8,383,571 927,064 140,213 786,851 9,170,422 - Subtotal Capital Project Funds 24,833,320 3,571,297 1,304,584 2,266,713 27,100,034 480,000 Enterprise Funds; -I ----- 40 I Surface Water Management ---4,491,216 ~ 1, 190, 176 2,628,603 ( 1,438,427) 3,052,790 690,000 ------- 402 Dumas Bay Centre Fund 181,201 34 7,350 277,524 69,826 251,027 500,000 Subtotal Enterprise F1111ds 4,672,417 1,537,526 2,906,126 (1,368,600) 3,303,817 1,190,000 lntemal Service Funds --- 50 I Risk~1agement 1,346-29') 333.257 981 _727 (648,470) 697,829 1,200,000** ----- 502 Information Systems ,939.(101 (i7(1.240 709,219 (32,979) 3,906,022 3,939.001 - ~3 Mail & Duplication 21 R,850 42.~1 9 2).118 19,801 238.650. 218_850 504 Fleet & Equipment 6,46),398 754_665 883,58·1 (128,918) 6.JJ.J,479 6,463,398 505 Buildings & Furnishings 1,825,372 175,559 133,415 42, 144 1,867,516 1,825,372 506 Health Self Insurance Fund 1.031-753 1,399,311 1,230,230 169,081 1,200,834 $970,000*** 507 Unemployment Insurance Fund 1,912,291 83.726 13,816 69,910 1,982,201 250,000 S11btot11l Internal Service F1111ds I (1,73(0,963 J,46~.67(1 J.n~.1os (509,-132) 16,227,531 14,866,621 ' Total All Funds $ 76,726,461 $ 27,189,091 $ 28,722,661 $ (1,533,569) $ 75,192,892 $ 38,626,194 *The Fund balance prior lo any adjuslmenls or depreciation. **The Risk Management F1111d will maintain a reserve in 011 0111011111 of no/ less than one year's expenditurefi"om the prior year or$ 1.2 M. The rnrrenl fi111d balance is S698K and is d11e lo some larger claims d11ri11g the year_ ***The Health Self Insurance Fund will maintain a reserve in an amount not less than J 6 111eeks of budgeted expenses as recommended by our consul/ant 390 COUNCIL MEETING DATE: June 2, 2015 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: VOUCHERS POLICY QUESTION: Should the City Council approve the vouchers in the total amount of $3,259,508.66? COMMITTEE: Finance, Economic Development, and Regional Affairs Committee CATEGORY: [8J Consent 0 City Council Business 0 Ordinance 0 Resolution §!.~FF REPORT BY: Ade Ariwoola, Fin<1;!?,~~ ... !:?E~S!._o_r ______ _ MEETING DATE: May 26, 2015 D D Public Hearing Other DEPT: Finance I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the C"t of F dera1 Way, Washingt Im· I am authorized to authenticate and certify said liens. Finance Director Attachments: Voucher List Options Considered: ----···-···----·--- MAYOR'S RECOMMENDATION: MAYOR APPROVAL: CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward the vouchers to the June 2, 2015 consent agenda for approval. Dini Duclos Committee Chair Martin Moore Committee Member Bob Celski Committee Member PROPOSED COUNCIL MOTION: "/move approval of the vouchers pursuant to RCW 42.24." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-08/12/2010 COUNCIL BILL# I ST reading Enactment reading ORDINANCE# RESOLUTION # 391 City of Federal Way -Accounts Payable Check List Key Bank Page 1of69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total ACCOUNT PAYABLE-ESCOM $415.00 245862 4/30/2015 SEATTLE DISTRIC COLLEGES4/20/2015 14702 $150.00 PKDBC-REFUND CHECK-RETURN RENT 246144 5/15/2015 UNITY OF THE SOUTH SOUN[4/30/2015 14712 $115.00 PKDBC-REFUND CHECK RENTAL DEPO 246163 5/15/2015 WPSR, 4/30/2015 14713 $150 00 PKDBC-REFUND CHECK/RETURN RENT ACCOUNTS PAYABLE-RECREAT $1,259.58 245714 4/30/2015 COURAGE360, 3/31/2015 1648166 $125.00 FWCC-DAMAGED DEPOSIT RETURNED 245829 4/30/2015 PETERSON, ASHLEY 4/10/2015 1655607 $100.00 PARKS-REFUND CHECK CHILD WITHD 245870 4/30/2015 SMITH, DEVIN 4/23/2015 1663497 $87.50 PARKS-REFUND CHECK ENROLLMENT 245691 4/30/2015 CARR, PATRICIA 3/2/2015 163062 $100.00 PARKS-REFUND CHECK NOT ABLE TO 245691 4/30/2015 CARR. PATRICIA 3/2/2015 163063 $100,00 PARKS-REFUND CHECK NOT ABLE TO 245691 4/30/2015 CARR, PATRICIA 3/2/2015 1630651 $100.00 PARKS-REFUND CHECK NOT ABLE TO 245691 4/30/2015 CARR, PATRICIA 3/2/2015 1630654 $59.00 PARKS-REFUND CHECK NOT ABLE TO 245818 4/30/2015 NGUYEN, JIMMY 4/9/2015 1654360 $18.50 PARKS-REFUND CHECK CHILD CARE 245720 4/30/2015 DECHABERT, CARMEN 4/9/2015 1654361 $29.08 PARKS-REFUND CHECK MULTI-VISIT 246130 5/15/2015 TAMADA, NORA 4/20/2015 1661744 $32 50 PARKS-REFUND CHECK INJURED HER 246161 5/15/2015 WOODLEY, ROBIN 4/23/2015 1663496 $8 00 PARKS-REFUND CHECK CLASS CANCE 246030 5/15/2015 JACK AND JILL OF AMERICA, 4/23/2015 1663498 $202.50 PARKS-REFUND CHECK 4/18/15 DAM 246030 5/15/2015 JACK AND JILL OF AMERICA, 4/23/2015 1663499 $297 50 PARKS-REFUND CHECK DAMAGE DEPO ADVERTISING $2,579.03 245716 4/30/2015 DAILY JOURNAL OF COMMER•3/7/2015 3298007 $372 45 PARKS-APPAREL NEEDS 245716 4/30/2015 DAILY JOURNAL OF COMMER•3/7/2015 3298007 $372.45 PARKS-APPAREL NEEDS 246016 511512015 GREATER FEDERAL WAY CH,114/15/2015 10616 $750 00 M0-25TH ANNV. CELEB. TABLE SPO 245872 4/30/2015 SOUND PUBLISHING INC, 4/10/2015 1297467 $188 00 PARKS-WEB AD 04/10-4/23/15 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $34 31 PARKS-INDEED JOB ADVERTISING 5154759 5115/2015 US BANK, 5/6/2015 APRIL2015 $87 60 PARKS-MONTHLY MARKETING FEE 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $350 00 PARKS-PEACH JAR 392 Key Bank Page 2 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $424 22 PKDBC-GOOGLE ADWORDS CAMPAIGN AGRICULTURAL SUPPLIES $1,484.47 245733 4/30/2015 EWING IRRIGATION PRODUC'4/3/2015 9455142 $1,484 47 PKM-IRRIGATION SUPPLIES AIRFARE $1,823.40 245676 4/30/2015 BERTUCCI, MICHAEL 4/15/2015 BERTUCCI 2015 $100.00 PD-CHECKED BAGS FOR TRIP 41513793 5/15/2015 US BANK, 5/6/2015 APRIL2015 $536 00 PD-SW AIR CALEA CONFERENCE 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $708.20 MO-AIRFARE FOR JIM FERRELL 245946 5/15/2015 ARIWOOLA, ADE 4/20/2015 AR I WO OLA 2015 $479.20 FIN-REIMBURSEMENT CHECK AIRLIN ANIMAL LICENSE $25.00 245926 4/30/2015 YOSOFI, NEPTUNE 4/7/2015 112-0005279 $25.00 PD-OVER PAYMENT/ANIMAL LICENSE ASPHALT & ROAD OIL $1,543.44 245807 4/30/2015 MILES RESOURCES LLC, 4/6/2015 245777 $382.46 SWM-ASPHALT MIX 245807 4/30/2015 MILES RESOURCES LLC, 4/22/2015 245611 $145.50 SWM-ASHHALT MIX 246055 5/15/2015 LOWE'S HIW INC, 4/2/2015 16122 $105.88 PW/SWM-ASPHALT PAVING SUPPLIES 246063 5/15/2015 MILES RESOURCES LLC, 4/20/2015 246076 $166 29 SWM-ASPHALT MIX 246063 5/15/2015 MILES RESOURCES LLC, 4/13/2015 245871 $397 43 SWM-ASPHALT MIX 246063 5/15/2015 MILES RESOURCES LLC, 4/27/2015 246355 $96 45 SWM-ASPHALT MIX 245807 4/30/2015 MILES RESOURCES LLC, 3/16/2015 245187 $249 43 SWM-ASPHAL T MIX ASSOCIATION DUES $11,579.00 245727 4/30/2015 ECONOMIC DEVELOPMENT C12/15/2014 5217 $10,000.00 ED-2015 ENTERPRISE SEATTLE (EC 41513793 5/15/2015 US BANK, 5/6/2015 APRIL2015 $25.00 PD-WHIA DUES PURCELLA 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $100.00 CD-SOUTH KING COUNCIL OF HUMAN 41529491 5/15/2015 US BANK, 5/6/2015 APRIL2015 $116,00 PW-PE LICENSE RENEWAL APPLETON 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $39.00 CD-MEMBERSHIP/PIETY ASSOC. OF 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $125 00 CD-GOVT MEMBERSHIP/SPROUL 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $369 00 CD-MEMBERSHIP/CON LEN 41529491 5/15/2015 US BANK, 5/6/2015 APRIL2015 $55.00 CD-MEMBERSHIP/FAIRBANKS 245873 4/30/2015 SOUTH KING FIRE & RESCUE4/20/2015 02480 $100.00 MC-04/15 PERMIT FIRE FEES- 393 Key Bank Page 3 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245917 4/30/2015 WA WILDLIFE & RECREATION,4/8/2015 4-8-15 $650 00 PARKS-2015 MEMBERSHIP DUES ATHLETIC SUPPLIES $7,034.43 245684 4/30/2015 BSN SPORTS, 4/8/2015 96837761 $2,486.65 PKM-PROGRAM SUPPLIES/EQUIPMENT 245684 4/30/2015 BSN SPORTS, 4/8/2015 96837761 $2,486.65 PKM-PROGRAM SUPPLIES/EQUIPMENT 245674 4/30/2015 BEACON ATHLETICS, 4/7/2015 0444869-IN $481.40 PKM-LINE CHALKER 245736 4/30/2015 FASTENAL, 3/24/2015 WAFED128092 $100.85 PKM-CABLE TIE 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $212.00 PARKS-LIFEGUARD WHISTLES 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $87.94 PARKS-FIRST AID SUPPLIES 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $55 00 PARKS-SHOULDER HARNESS 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $46.39 PARKS-STRAP FOR HARNESS 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $22.67 PARKS-WASHERS FOR LEMOND SPIN 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $370.34 PARKS-FIRST AID SUPPLIES 246096 5/15/2015 PRAXAIR DISTRIBUTION INC, 4/20/2015 52394963 $27.79 PKM-C02<50 LBS 246056 5/15/2015 M & M SPORT SPECIALTIES, 4/23/2015 MM1720 $643.88 PARKS-SOFTBALLS 245965 5/15/2015 CENTRAL WELDING SUPPLY 14/30/2015 01289110 $12 87 PKM-HIGH PRESSURE LARGE AUTOMATION FEE $20.00 245923 4/30/2015 WEST COAST SIGNAL, 3/27/2015 14-105376 $20.00 CD-DUPLICATE PERMIT APPLICATIO BOOKS, MAPS, & PERIODICALS $154.77 41529491 5/15/2015 US BANK, 5/6/2015 APRIL2015 $49.00 PKM-STANDARDS 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $45.00 CD-SUBSCRIPTION/JOHNSON/MORALE 41529491 5/15/2015 US BANK, 5/6/2015 APRIL2015 $45.00 CD-SUBSCRIPTION/JOHNSON/MORALE 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $15 77 MO-FACEBOOK ADVERTISEMENT BUILDING MATERIALS $11,180.69 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $18 43 Fl-ADE'S RELIGHT 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $46.11 PKM-PAINT 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL2015 $546.84 PKM-WHEELBARROW 245733 4/30/2015 EWING IRRIGATION PRODUC-3/24/2015 9393217 $321 62 PKM-PLACSTIC VALVE BOX 246093 5/15/2015 PLATT ELECTRIC SUPPLY, 2/24/2015 G247473 $154 64 PKM-LIGHTS 394 Key Bank Page 4 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245865 4/30/2015 SHERWIN-WILLIAMS CO, 4/10/2015 1736-9 $90.63 CHB-PAINT 245735 4/30/2015 EXTRACTOR CORPORATION, 4/10/2015 15-724 $776 00 PARKS-WATER EXTRACTOR 245838 4/30/2015 PLATT ELECTRIC SUPPLY, 4/9/2015 G545946 $184.09 PARKS-LIGHTS 245758 4/30/2015 GRAINGER INC, 4/10/2015 9713645472 $76 34 PKM-RESTROOM SIGN 245711 4/30/2015 CONSOLIDATED ELECTRICAL4/7/2015 8073-402727 $247 47 PKM-LIGHTS 245758 4/30/2015 GRAINGER INC, 4/8/2015 9710842379 $68.41 PARKS-DIVIDER BIN 245742 4/30/2015 FERGUSON ENTERPRISES, IM/1/2015 3287773 $1,693.48 PKM-REPAIR/MAINTENANCE SUPPLIE 245758 4/30/2015 GRAINGER INC, 4/1/2015 9705197508 $933.03 PARKS-FACILITY SUPPLIES 246015 5/15/2015 GRAINGER INC, 4/28/2015 9727693344 $364.55 PARKS-FACILITY MAINT SUPPLIES 246015 5/15/2015 GRAINGER INC, 4/23/2015 9723984457 $278.54 PARKS-FACILITY MAINT SUPPLIES 246015 5/15/2015 GRAINGER INC, 4/23/2015 9723984465 $1,096,58 PARKS-FACILITY MAINT SUPPLIES 246015 5/15/2015 GRAINGER INC, 4/24/2015 9725272430 $169.59 PARKS-FACILITY MAINT SUPPLIES 246113 5/15/2015 SHERWIN-WILLIAMS CO, 4/27/2015 2384-7 $182 21 PKM-PAINT SUPPLIES 246134 5/15/2015 THE PART WORKS INC, 4/21/2015 403239 $64.57 PKM-FLOW CONTROL SPINDLE 245817 4/30/2015 NEW LUMBER & HARDWARE <3/9/2015 285375 $24 77 MO-TITEBOND/WALNUT PUTTY/NAILS 245838 4/30/2015 PLATT ELECTRIC SUPPLY, 3/23/2015 G425596 $234.24 PKM-POLICE EVIDENCE 245940 5/15/2015 AMERICAN HOTEL REGISTER4/13/2015 6797927 $128.92 PARKS-SHOWER CURTAIN 246093 5/15/2015 PLATT ELECTRIC SUPPLY, 4/14/2015 G566493 $184 09 PARKS-ELECTRICAL SUPPLIES 246093 5/15/2015 PLATT ELECTRIC SUPPLY, 4/14/2015 G575967 $725 99 PARKS-ELECTRICAL SUPPLIES 246093 5/15/2015 PLATT ELECTRIC SUPPLY, 4/14/2015 G589189 $24.47 PKM-PLATE ADAPTOR 246055 5/15/2015 LOWE'S HIW INC, 4/14/2015 02780 $21 77 PKM-HANDRAIL/WOOD LATH 246036 5/15/2015 KELLER SUPPLY COMPANY, 4/8/2015 S008499039.001 $77.96 PKM-PLASTIC COVER 245940 5/15/2015 AMERICAN HOTEL REGISTER4/16/2015 6809495 $338.27 PARKS-DISINFECTANT SUPPLIES 245950 5/15/2015 BACKFLOW APPARATUS & VA4/16/2015 708223 $197.32 PARKS-REPL KIT 246015 5/15/2015 GRAINGER INC, 4/16/2015 9718550065 $1,637.04 PARKS-FLOOR DRAIN GRATE 246006 5/15/2015 FLOYD EQUIPMENT COMPAN.4/17/2015 90429 $208 55 PKM-MAINTENANCE SUPPLIES 395 Key Bank Page 5 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 246015 5/15/2015 GRAINGER INC, 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TEAM UNIFORM JOHNSON 245954 5/15/2015 BLUMENTHAL UNIFORM CO IM/30/2015 134231 $267.44 PD-UNIFORM/BOOTS DURELL 245954 5/15/2015 BLUMENTHAL UNIFORM CO IM/30/2015 134662 $2.74 PD-SVC BARS FADLER 245660 4/30/2015 BRATWEAR, 3/16/2015 14464 $528.89 PD-JUMPSUIT=ECKERT 245676 4/30/2015 BLUMENTHAL UNIFORM CO lt3/16/2015 106246-02 $54.70 PD-UNIFORM HAT-SMITH 245678 4/30/2015 BLUMENTHAL UNIFORM CO lt3/18/2015 106757-02 $54.70 PD-HAT-STEVENS 245676 4/30/2015 BLUMENTHAL UNIFORM CO lt3/16/2015 124559 $291.81 PD-DETECTIVES UNIFORM-ECKERT 245676 4/30/2015 BLUMENTHAL UNIFORM CO lt3/19/2015 125661 $291.81 PD-DETECTIVE UNIFORM-BENJERT 245676 4/30/2015 BLUMENTHAL UNIFORM CO lt3/20/2015 126091 $54.74 PD-DETECTIVE HOLSTER UNIFORM-S COMMUNICATIONS $2,343.57 245925 4/30/2015 WIMACTEL, INC., 4/1/2015 000133111 $60.00 IT-04/15 PAYPHONE SVCS 245696 4/30/2015 CENTURYLINK, 4/23/2015 206-Z04-0609 472B $1,006.79 IT-04/15 PHONE/DATA SVC 245696 4/30/2015 CENTURYLINK, 4/23/2015 206-Z04-0609 472B $906.11 IT-04/15 PHONE/DATA SVC 245696 4/30/2015 CENTURYLINK, 4/23/2015 206-ZD4-0609 472B $100 67 IT-04/15 PHONE/DATA SVC 245666 4/30/2015 AMERICALL COMMUNICATIOM/15/2015 2D6417-041515 $125.00 PWST/SWM-AFTER HR CALL-OUT AG1 245666 4/30/2015 AMERICALL COMMUNICATIOM/15/2015 2D6417-041515 $125 OD PWST/SWM-AFTER HR CALL-OUT AG1 COMPUTER HARDWARE/EQUIPMENT $4,801.69 245982 5/15/2015 DATEC INCORPORATED, 3/27/2015 31973 $2,335 OD IT-PW SWM CF-532ULHYCM Windows 245982 5/15/2015 DATEC INCORPORATED, 3/27/2015 31973 $445.00 IT-PW SWM CF-SVCLTNF4Y Protect 245962 5/15/2015 DATEC INCORPORATED, 3/27/2015 31973 $172 OD IT-PW SWM CF-VEB531 U Desktop D 245962 5/15/2015 DATEC INCORPORATED, 3/27/2015 31973 $125.16 IT-PW SWM CF-LNDDC120 LIND Ada 245962 5/15/2015 DATEC INCORPORATED, 3/27/2015 31973 $139 95 IT-PW SWM 4GB RAM 4GB RAM Upgr 245982 5/15/2015 DATEC INCORPORATED, 3/27/2015 31973 $305 62 Sales Tax 245688 4/30/2015 TECHNOLOGY EXPRESS, 2/2/2015 181490 $1,276,96 IT-INFOCUS IN3128HD- CONCEAL PISTOL LIC-REPLACE-CTY $10.00 398 Key Bank Page 6 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245694 4/30/2015 CELIS, AUGUSTINE JM 4/16/2015 003-00083224 $10.00 PD-SHOULD HAVE BEEN CHARGED W/ CONCEALED PISTOL UC -FBI $560.50 245915 4/30/2015 WA STATE PATROL, 4/1/2015 115007104 $560.50 PD-03/15 BACKGROUD CONCEALED PISTOL UC -STATE $963.00 245911 4/30/2015 WA STATE DEPT OF LICENSIN4/14/2015 APRIL 14, 2015 $963.00 PD-04/15 REMIT CPL FEES CONFERENCE/SEMINAR REGISTRATU $9,862.32 245908 4/30/2015 VOGEL DYNAMICS, 4/14/2015 DANIELS 2015 $425.00 PD-WORLD CLASS PISTOL SKILLS S 245910 4/30/2015 WA STATE CRIMINAL JUSTICE4/14/2015 20114927 $150.00 PD-TRAINING DURELL 245910 4/30/2015 WA STATE CRIMINAL JUSTICE4/16/2015 20114968 $100.00 PD-TRAINING SMITH/STEVENS 245683 4/30/2015 BROWN, TOM 4/16/2015 BROWN 2015 $150.00 FIN-WFOA MEMBERSHIP 245908 4/30/2015 VOGEL DYNAMICS, 4/14/2015 RIGGLES 2015 $425.00 PD-WORLD CLASS PISTOL SKILLS R 245909 4/30/2015 WA STATE AGRICULTURE DEF4/20/2015 B LYBECK $66.00 SWM-B LYBECK 2015 PESTICIDE LI 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $25 00 MO/CC/C DICK/Fl/HR/LA/IT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $50 00 MO/CC/C DICK/Fl/HR/LA/IT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $25.00 MO/CC/CD/CK/Fl/HR/LA/IT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $25.00 MO/CC/CD/CK/Fl/HR/LA/IT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $200.00 MO/CC/CD/CK/Fl/HR/LA/IT /PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $175.00 MO/CC/CD/CK/Fl/HR/LA/IT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $25,00 MO/CC/CD/CK/Fl/HR/LA/IT/PD/PW/ '245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $25.00 MO/CC/C DICK/Fl/HR/LA/IT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $25 00 MO/CC/C D/C K/Fl/H R/LA/IT /PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $50,00 MO/CC/CD/CK/Fl/HR/LA/IT/PD/PW/ 245910 4/30/2015 WA STATE CRIMINAL JUSTICE4/3/2015 20114873 $200.00 PD-COLLISION INVESTIGATION TRA 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $25.00 MO/CC/C DICK/Fl/HR/LA/IT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $25,00 MO/CC/C D/C K/Fl/H R/LA/IT /PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $150,00 MO/CC/CD/CK/Fl/HR/LA/IT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH/14/3/2015 10601 $100.00 MO/CC/C D/C K/Fl/H R/LA/IT /PD/PW/ 399 Key Bank Page 9 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245760 4/30/2015 GREATER FEDERAL WAY CHN/3/2015 10601 $25 00 MO/CC/CD/CK/Fl/HR/LNIT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CHN/3/2015 10601 $75.01 MO/CC/CD/CK/Fl/HR/LNIT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CHN/3/2015 10601 $25.00 MO/CC/C DICK/Fl/HR/LA/IT /PD/PW/ 41513793 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $1,000.00 PD-WSSO TRAINING 41513793 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $77.25 PD-FBINAA PURCELLA 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BANK, 5/6/2015 APRIL2015 $80.12 CC-MUNI LEAGUE OF CITIES M MOO 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $80,12 CC-MUNI LEAGUE OF CITIES D DUC 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $375.00 CC-AWC CONF LASSEFA-DAWSON 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $375,00 CC-AWC CONF S HONDA 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $375.00 CC-AWC CONF M MOORE 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $45 00 CC-SCA DINNER MTG J BURBIDGE 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $1,100 00 CC-ENROLLMENT IN 2015 NW CLERK 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $65 00 SWR-LEGISLATIVE TRAINING 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $435.00 SWR-RECYCLING CONFERENCE/BRIZE 400 Key Bank Page 10 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 41529491 5/15/2015 US BANK, 5/6/2015 APRIL2015 $189.00 PKM-CONFERENCE REGISTRATION 41529491 5/15/2015 US BANK, 5/6/2015 APRIL2015 $364 00 PKM-CONFERENCE REGISTRATION 245760 4/30/2015 GREATER FEDERAL WAY CH,01/11/2015 10374 $150,00 CC/ED/PD-STATE OF EDUCATION 245760 4/30/2015 GREATER FEDERAL WAY CH,01/11/2015 10374 $30.00 CC/ED/PD-STATE OF EDUCATION 245760 4130/2015 GREATER FEDERAL WAY CH,01/1112015 10374 $30.00 CC/ED/PD-STATE OF EDUCATION 245760 4/30/2015 GREATER FEDERAL WAY CH,02/6/2015 10452 $150.00 MO/CC-MEMBERSHIP LUNCHEON 245760 4/30/2015 GREATER FEDERAL WAY CH,02/6/2015 10452 $90.00 MO/CC-MEMBERSHIP LUNCHEON 245760 4/30/2015 GREATER FEDERAL WAY CH,02/25/2015 10528 $175.00 MO-PROSPERITY BREAKFAST 245760 4/30/2015 GREATER FEDERAL WAY CH,02/25/2015 10528 $285.00 CC-PROSPERITY BREAKFAST 245760 4/30/2015 GREATER FEDERAL WAY CH,02/25/2015 10528 $45.00 ED-PROSPERITY BREAKFAST 246151 511512015 WA STATE CRIMINAL JUSTICE4/28/2015 20114999 $100.00 PD-TRAINING ANTHOLTNANRUTH CONSTRUCTION PROJECTS $19,362.77 245759 4/30/2015 GRAY LUMBER COMPANY, 2/2512015 940911 $545 23 MO-WOOD PRODUCTS 245759 4/3012015 GRAY LUMBER COMPANY, 3/212015 948731 $409.78 MO-WOOD PRODUCTS 245759 4/3012015 GRAY LUMBER COMPANY, 3/1012015 904071 $1,818.13 MO-WOOD PRODUCTS 245784 4/30/2015 KING COUNTY FINANCE DIVIE1/31/2015 55587-55598 $422 22 PWTR-01115 DISC INVOICE TRFFC- 246072 511512015 NEW LUMBER & HARDWARE 1412112015 286177 $54.71 PKM-MAINTENANCE SUPPLIES 246055 511512015 LOWE'S HIW INC, 4122/2015 02218 $81 .03 PKM-HYLEBOS BOARDWALK SUPPLIES 246055 511512015 LOWE'S HIW INC, 412212015 17306 $-43 76 PKM-RETURN HYLEBOS BOARDWALKS 246157 5115/2015 WASHINGTON ROCK QUARRl4/13/2015 53410 $1,669.56 PKM-SAND/GRAVELIROCK QUARRY 246045 5115/2015 LAKEHAVEN UTILITY DISTRIC4/1512015 5989 $3,969.76 PKM-LIGHT REPLACEMENT 246040 5/1512015 KING COUNTY FINANCE DIVl~/2812014 38159-38495 $11 00 PWTR-02114 DISC INVOICE TRFFC- 41529491 5/15/2015 US BANK, 516/2015 APRIL 2015 $56.38 PW-SPIRAL NOTEBOOKS 41529491 5/1512015 US BANK, 516/2015 APRIL 2015 $82.12 PKM-JOIST HANGERS 41529491 511512015 US BANK, 516/2015 APRIL 2015 $591 30 PKM-WIRE MESH 246022 5115/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 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ENG. SVC. AG 245721 4/30/2015 DGK INC, 3/31/2015 204252 $1,242.61 PWST-S 316TH PRESERVATION AG14 245721 4/30/2015 DGK INC, 3/31/2015 204253 $1,359.60 PWST-S 288TH PRESERVATION AG14 245721 4/30/2015 DGK INC, 3/31/2015 204254 $1,518.00 PWST-S 324TH PRESERVATION AG14 245709 4/30/2015 COMMERCIAL SPACE ONLINE4/1/2015 84024 $100.00 MO-PROPERTY DATABASE SERVICES 245787 4/30/2015 KPG INC, 4/6/2015 37615 $10,445 15 PWTR-ENGINEERING SVC AG13-146- 245787 4/30/2015 KPG INC, 4/2/2015 37815 $33,323.37 PWST-1ST@ 328TH INTERSECTION 245768 4/30/2015 HUITT-ZOLLARS INC, 3/27/2015 1510480122 $7,628 11 PWST-PANTHER LAKE TRAIL DESIGN 246058 5/15/2015 MACKAY & SPOSITO INC, 3/13/2015 024403 $2,385.81 PWST-S 288TH ST PRESERVATION P 246058 5/15/2015 MACKAY & SPOSITO INC, 3/13/2015 024406 $2,026 73 PWST-S 324TH ST PRESERVATION P 246026 5/15/2015 HUITT-ZOLLARS INC, 3/28/2015 03/28/15 $1.841 .11 PWST-PANTHER LAKE TRAIL DESIGN 245729 4/30/2015 ENVIRONMENTAL SCIENCE, 3/17/2015 113156 $47 19 CD-ENVIRON RV MIRROR ESTATES- 246132 5/15/2015 TETRA TECH, INC, 4/17/2015 50906027 $9,073 94 PWST-28TH AVE S. ENG. SVC AG 245994 5/15/2015 ENVIRONMENTAL SCIENCE, 4/10/2015 113528 $5,120 00 CD-CRITICAL AREA ORDINANCE UPD 245990 5/15/2015 EFELLE MEDIA, 4/24/2015 20228 $135.00 COED-TOURISM WEBSITE SVC AG13- COPIER & PRINTER SUPPLIES $2,526.77 402 Key Bank Page 12 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245977 5/15/2015 COMPLETE OFFICE, 4/24/2015 1210481-0 $41 59 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/24/2015 1210482-0 $166.35 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/24/2015 1210483-0 $41.59 HR-OFFICE SUPPLIES 245977 5/15/2015 COMPLETE OFFICE, 4/24/2015 1210484-0 $83,18 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/24/2015 1210485-0 $83.18 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/24/2015 1210486-0 $124.76 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/24/2015 1210487-0 $166.35 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/24/2015 1210488-0 $83.18 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/24/2015 1210490-0 $83.18 HR-OFFICE PAPER 246131 5/15/2015 TECNICOLFS CONSULTING, 4/23/2015 T14-3404 $259.00 IT-GIS CYAN C9467A 775ML INK F 246131 5/15/2015 TECNICOLFS CONSULTING, 4/23/2015 T14-3404 $259.00 IT-GIS LIGHT MAGENTA C9471A 77 246131 5/15/2015 TECNICOLFS CONSULTING, 4/23/2015 T14-3404 $10.00 Freight 246131 5/15/2015 TECNICOLFS CONSULTING, 4/23/2015 T14-3404 $50 16 Sales Tax 245977 5/15/2015 COMPLETE OFFICE, 4/8/2015 1204563-0 $83 18 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/8/2015 1204565-0 $41.59 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/8/2015 1204566-0 $83.18 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/8/2015 1204568-0 $41 59 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/8/2015 1204569-0 $83 18 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/8/2015 1204571-0 $83 18 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/8/2015 1204572-0 $124 76 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/8/2015 1204574-0 $166 35 HR-OFFICE PAPER 245977 5/15/2015 COMPLETE OFFICE, 4/8/2015 1204575-0 $41.59 HR-OFFICE PAPER 245944 5/15/2015 ARC IMAGING RESOURCES, 4/21/2015 999955 $59 08 IT-OCE PLOTTER SYSTEM MAINT AG 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $267 57 IT-MAGENTA INK CORPORATIONS-GENERAL $75.00 246039 5/15/2015 KIM. JAYNE 5/1/2015 001-00100005 $75 00 Fl-CANCELLED BUSINESS LICENSE COURT -AUTO THEFT PREVENTION $8,676.55 403 Key Bank Page 13 of69 Check No, Date Vendor Invoice Date Invoice Description AmountGL Total 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL 2015 $8,676.55 Fl-04/15AUTO THEFT PREVENTION COURT -CRIME VICTIMS $2,021.33 246099 5/15/2015 PROSECUTING ATTORNEYS (5/4/2015 APRIL2015 $2,021 .33 04/15 REMIT CRIME VICTIMS FEES COURT -DEATH INV ACCT $146.10 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL 2015 $146.10 Fl-04/15 DEATH INVESTIGATIONS COURT -HWY SAFETY ACT $231.86 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL2015 $231.86 Fl-04/15 HIGHWAY SAFETY COURT -JUDICIAL STABILIZATION TR $25.90 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL 2015 $25.90 Fl-04/15 JUDICIAL STABILIZATIO COURT -PSEA JIS $23,667.28 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL2015 $23,667 28 Fl-04/15 PSEA JIS FEES COURT-SCHOOL SAFETY ZONE $507.29 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL 2015 $507.29 Fl-04/15 SCHOOL ZONE SAFETY COURT -STATE PORTION $59,187.57 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL 2015 $59,187 57 Fl-04/15 STATE PORTION REMIT F COURT -STATE PSEA 2 $28,126.61 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL2015 $28,126.61 Fl-04/15 PSEA COURT FEES #2 COURT -STATE PSEA3 $672.23 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL 2015 $672.23 Fl-04/15 PSEA COURT FEES #3 COURT -TRAUMA BRAIN INJURY $1,599.40 246154 5/15/2015 WA STATE-STATE REVENUES.5/4/2015 APRIL 2015 $1.599 40 Fl-04/15 BRAIN TRAUMA INJ. COURT -WSP HIWAY ACCT $828.67 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL 2015 $828.67 Fl-04/15 WSP HIGHWAY COURT LAW LIBRARY $6.04 246099 5/15/2015 PROSECUTING ATTORNEYS (5/4/2015 APRIL 2015 $6 04 04/15 REMIT COURT FEES COURT-TRAUMA VICTIMS $4,495.88 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL2015 $4,495 88 Fl-04/15 TRAUMA VICTIMS CUSTODIAL & CLEANING $5,624.06 245943 5/15/2015 ARAMARK UNIFORM SERVICE5/5/2015 1988002005 $229 27 PKDBC-LINEN SVC 245943 5/15/2015 ARAMARK UNIFORM SERVICE5/5/2015 1988002006 $62.24 PKDBC-LINEN SVC 245943 5/15/2015 ARAMARK UNIFORM SERVICE4/28/2015 1987990426 $138 99 PKDBC-LINEN SVC 245943 5/15/2015 ARAMARK UNIFORM SERVICE4/28/2015 1987990427 $42 91 PKDBC-LINEN SVC 245943 5/15/2015 ARAMARK UNIFORM SERVICE4/27/2015 1987986900 $25 08 PARKS-MAT SERVICE 404 Key Bank Page 14 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245943 5/15/2015 ARAMARK UNIFORM SERVICE4/27/2015 1987986901 $49.38 PARKS-LINEN SERVICE 246126 5/15/2015 SYNERGY BUILDING SERVICE5/1/2015 6580 $3,725 35 PKM-MTH/YR JANITORIAL SVC AG14 246126 5/15/2015 SYNERGY BUILDING SERVICE5/1/2015 6580 $524.65 PKM-MTH/YR JANITORIAL SVC AG14 246126 5/15/2015 SYNERGY BUILDING SERVICE5/1/2015 6699 $21 91 PKM-MTH/YR JANITORIAL SVC AG14 246126 5/15/2015 SYNERGY BUILDING SERVICE5/1/2015 6699 $3.09 PKM-MTH/YR JANITORIAL SVC AG14 245670 4/30/2015 ARAMARK UNIFORM SERVICE4/7/2015 1987954332 $15.42 PKDBC-LINEN SVC 245670 4/30/2015 ARAMARK UNIFORM SERVICE4/7/2015 1987954333 $42 91 DBC-LINEN SVC 245693 4/30/2015 CEDAR BUILDING SERVICE INJ/31/2015 43730 $255.00 DSC-JANITORIAL SVC AG13-168- 245670 4/30/2015 ARAMARK UNIFORM SERVICE4/14/2015 1987965701 $156.02 PKDBC-DBC LINEN SVC 245670 4/30/2015 ARAMARK UNIFORM SERVICE4/14/2015 1987965702 $42 91 PKDBC-LINEN SVC 245670 4/30/2015 ARAMARK UNIFORM SERVICE4/13/2015 1987962195 $25.08 FWCC-FLOOR MAT SVC 245670 4/30/2015 ARAMARK UNIFORM SERVICE4/13/2015 1987962196 $49.38 FWCC-LINEN SVC 245670 4/30/2015 ARAMARK UNIFORM SERVICE4/21/2015 1987979065 $65.13 PKDBC-LINEN SERVICE 245670 4/30/2015 ARAMARK UNIFORM SERVICE4/21/2015 1987979066 $149.34 PKDBC-LINEN SERVICE DEPOSIT/BONDS PAYABLE-PW $2,221.70 245677 4/30/2015 Bl KRAM ONE LLC, 4/9/2015 04-04808 $2,026 50 CD-PROJECT COMPLETION, PARTIAL 245854 4/30/2015 RODIA, GARY 4/15/2015 04-02812 $39 00 PW-REFUND CHECK 245979 5/15/2015 CORLISS RESOURCES INC, 4/16/2015 02-0070253 $156 20 PW-DRIVEWAY APPROACH AT 3503 1 DEPOSIT-ENVIRON REVIEW $1,050.00 245762 4/30/2015 GRETTE ASSOCIATES, 4/1/2015 96670 $1,050 00 CD-04-06291 WETLAND ASSESSMENT OP COMPONENTS $126.99 41529491 5/15/2015 US BANK, 5/6/2015 APRIL2015 $126 99 IT-NETGEAR SWITCHES ELECTRICAL PERMITS $1,336.80 245851 4/30/2015 R & R ELECTRICAL SERVICES3/27/2015 14-101511 $46 80 CD-REFUND CHECK CONTRACTOR CAN 245923 4/30/2015 WEST COAST SIGNAL, 3/2712015 14-105376 $1 ,290 00 CD-DUPLICATE PERMIT APPLICATIO ELECTRICITY $79,267.77 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $166 09 PWTR-03/15 199 SW 311TH PLACE- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $387 68 PWTR-03/15 8320 & 32ND AVES- 405 Key Bank Page 15 of69 Check No Date Vendor Invoice Date Invoice Description AmountGL Total 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $598 45 PWfR-03/15 S288TH ST & PAC HWY 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $25.42 PWfR-03/15 32932 7TH CT. SW- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $164 54 PWfR-03/15 S282ND ST & MILITAR 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $31.58 PWfR-03/15 2140 SW 356TH- 245646 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $138.16 PWfR-03/15 32400 SR 99 NE CRNR 245646 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $246 24 PWfR-03/15 727 S 312TH STREET- 245646 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $156 56 PWfR-03/15 21 AVE SW & 334TH- 245646 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $144.34 PWfR-03/15 3460 SR 99 SW CRNR- 245646 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $277 92 PWfR-03/15 23AVE S & 317TH - 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $16.44 PWfR-03/15 1 ST WAY S & 334 TH S 245646 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $357.60 PWfR-03/15 31647 PAC HWY S- 245646 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $65.19 PWfR-03/15 6TH AVES & DASH PT 245846 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $316,07 PWfR-03/15 35202 ENCHANTED PKW 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $176.21 PWfR-03/15 PAC HWY S & S 330TH 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $2, 189.97 PKF-04/15 SAC PARK RR FIELD LI 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $20 70 PKF-04/15 1ST AVE & CAMPUS DR. 245648 4/30/2015 PUGET SOUND ENERGY INC, 4/10/2015 300000009526 $17,364 93 PWfR-03/15 245648 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $62 21 PWfR-03/15 31910 GATEWAY CNTR 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $536 18 PWfR-03/15 31200 SR 99 SE CRNR 245646 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $372.01 PWfR-03/15 35505 PAC HWY S- 245648 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $34 36 PWfR-03/15 3420 SW 343RD ST - 245646 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $229 50 PWfR-03/15 S 336TH @ WEYERHAEU 245648 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $270 12 PWfR-03/15 S 320TH ST & 23R DA 245646 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $224.64 PWfR-03/15 36201 MILTON ROAD- 245648 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $659 88 PWfR-03/15 S 336TH & PAC HWY- 245646 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $100 35 PWfR-03/15 CRNR S 316 & 23RDA 406 Key Bank Page 16 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $261 53 PWfR-03/15 SW 324TH & 11TH PL 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $124 70 PWfR-03/15 3611116TH AVES- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $137 15 PWfR-03/15 21ST AVES GRID ROA 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $213 09 PWfR-03/15 35007 16TH AVE S- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $221.22 PWfR-03/15 314TH & 20TH AVE- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $11.09 PWfR-03/15 35909 1ST AVE SW FL 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $49 25 PWfR-03/15 STAR LK RD & MILITA 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $238.75 PWfR-03/15 S 348TH & PAC HWY- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $214.33 PWfR-03/15 1000 SW CAMPUS DRIV 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $83.12 PWfR-03/15 CAMPUS DR & 6TH AVE 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $34.68 PWfR-03/15 VARIOUS LOCATIONS- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $821.99 PWfR-03/15 320TH ST & PAC HWY- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $10 98 PWfR-03/15 308TH ST & 2ND AVE 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $23 55 PWfR-03/15 1300 S 334TH STREET 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $81 48 PWfR-03/15 S 333ND & 1ST WAYS 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $333.57 PWfR-03/15 SR 161 & 356TH - 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $11 09 PWfR-03/15 36600 PAC HWY S- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $333.57 PWfR-03/15 33645 20TH PL S- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $93 86 PWfR-03/15 HOYT RD & 340TH- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $72.80 PWfR-03/15 1ST AVES & 330TH S 245848 4/30/2015 PUGET SOUND ENERGY INC. 3/30/2015 300000007322 $105 39 PWfR-03/15 33507 9TH AVE S- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $109 82 PWfR-03/15 S 322ND ST & 23RD A 245848 4/30/2015 PUGET SOUND ENERGY INC. 3/30/2015 300000007322 $128 41 PWfR-03/15 31130 27TH AVE SW- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $11.09 PWfR-03/15 115 S 361ST PL FLAS 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $201 86 PWfR-03/15 SW 340TH ST & HOYT 245848 4/30/2015 PUGET SOUND ENERGY INC. 3/30/2015 300000007322 $232,57 PWfR-03/15 33401 38TH AVE S- 407 Key Bank Page 17 of 69 Check No, Date Vendor Invoice Date Invoice Description AmountGL Total 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $10_98 PWTR-03/15 32731 HOYT RD FLASH 245848 4/30/2015 PUGET SOUND ENERGY IN_C, 3/30/2015 300000007322 $600 11 PWTR-03/15 29600 PAC HWY S #SG 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $156 09 PWTR-03/15 32400 STATE RT 99 S 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $26,63 PWTR-03/15 35654 9TH AVE SW - 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $478.18 PWTR-03/15 32400 SR 99 SE CRNR 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $44.38 PWTR-03/15 3318 SW 346TH PLACE 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $10.98 PWTR-03/15 SW 308TH ST & 4TH A 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $54.47 PWTR-03/15 33405 6TH AVE S- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $80,04 PWTR-03/15 21 ST AVE SW & DASH 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $53.98 PWTR-03/15 35106 21ST AVE SW- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $11.20 PWTR-03/15 2510 SW 336TH ST.- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $104 42 PWTR-03/15 34800 21 ST AVE SW- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $267 62 PWTR-03/15 23RD AVE & 320TH ST 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $253.79 PWTR-03/15 NE CRNR S 312TH & 2 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $10.98 PWTR-03/15 32562 SW HOYD RD FL 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $170 63 PWTR-03/15 33325 8TH AVE S- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $337 70 PWTR-03/15 1453 S 308TH STREET 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $184.23 PWTR-03/15 1405 S 312TH STREET 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $157 33 PWTR-03/15 34018 PAC HWY S- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $105.70 PWTR-03/15 34921 16TH AVE S - 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $34_57 PWTR-03/15 HWY 509 & 21ST AVE- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $251 45 PWTR-03/15 824 SW361ST ST- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $42 01 PWTR-03/15 31020 14TH AVES- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $11 .09 PWTR-03/15 SW 329TH WAY & HOYT 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $299 57 PWTR-03/15 SW CRNR 312TH & PAC 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $150 11 PWTR-03/15 34010 20TH AVENUE- 408 Key Bank Page 18 of 69 Check No Date Vendor Invoice Date Invoice Description AmountGL Total 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $75.92 PWTR-03/15 491 S 338TH STREETO 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $47.06 PWTR-03/15 2510 S 336TH STREET 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $444 89 PWTR-03/15 30390 PAC HWY S- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $33.66 PWTR-03/15 29829 23RD AVE S- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $101 67 PWTR-03/15 18TH AVE & S 312TH- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $36.76 PWTR-03/15 3 296TH PL & MILITA 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $127.44 PWTR-03/15 21ST AVE SW & 325TH 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $278.85 PWTR-03/15 S 348TH HOV LANE- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $37 78 PWTR-03/15 S 316TH & PAC HWY- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $331.83 PWTR-03/15 33800 WEYER. HWY- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $73.85 PWTR-03/15 SW 340TH & 35TH AVE 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $215.05 PWTR-03/15 1790 SW 345TH PLACE 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $358.73 PWTR-03/15 32000 PAC HWY SE CR 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $363.67 PWTR-03/15 S 348TH ST & 1ST AV 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $27.16 PWTR-03/15 515 S 312TH STREET- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $331.42 PWTR-03/15 S 320TH ST & WEYER 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $50 26 PWTR-03/15 1414 S 324TH STREET 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $135 99 PWTR-03/15 31455 28THAVE S- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $28.76 PWTR-03/15 2613 S 275TH PLACE- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $110.95 PWTR-03/15 21ST AVE & 356TH SW 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $259 12 PWTR-03/15 322ND ST & 23RD AVE 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $229 16 PWTR-03/15 312TH ST & 23RD AVE 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $143 23 PWTR-03/15 288TH ST & 18TH AV 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $352.54 PWTR-03/15 21ST AVE SW & 344TH 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $92 40 PWTR-03/15 316TH ST & 20TH AVE 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $89 31 PWTR-03/15 304TH ST & MILITARY 409 Key Bank Page 19 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $64 26 PWTR-03/15 33220 ST. WAY SOUTH 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $123.54 PWTR-03/15 1 ST WAYS & 336TH S 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $78 80 PWTR-03/15 34836 WEYER WAYS- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $100.86 PWTR-03/15 2999 SW 314TH ST- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $308 23 PWTR-03/15 33099 HOYT RD. SW- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $27.46 PWTR-03/15 28516 24TH AVES- 245848 4/30/2015 PUGET SOUND ENERGY INC, 3/30/2015 300000007322 $128.27 PWTR-03/15 35896 PAC HWY S- 246101 5/15/2015 PUGET SOUND ENERGY INC, 4/17/2015 220002368235 $180 46 PWTR-04/15 210 SW 336TH STREET 246101 5/15/2015 PUGET SOUND ENERGY INC,4/17/2015 220002463739 $46.03 PWTR-04/15 2400 SW 336TH STREE 246101 5/15/2015 PUGET SOUND ENERGY INC, 4/19/2015 220006213759 $263 69 PKM-03/15 726 S 356TH GAS #493 246101 5/15/2015 PUGET SOUND ENERGY INC, 4/20/2015 300000001234 $55.21 SWM-04/15 34016 9THAVE FLOOD 246101 5/15/2015 PUGET SOUND ENERGY INC, 4/20/2015 200006007922 $66,79 PWTR-MM/YY 106 SW CAMPUS DR- 246101 5/15/2015 PUGET SOUND ENERGY INC, 4120/2015 200006007922 $77.17 PWTR-MM/YY 106 SW CAMPUS DR- 246101 5/15/2015 PUGET SOUND ENERGY INC, 4/20/2015 220004901439 $11.13 PWTR-04/15 30607 16TH AVE SW F 246101 5/15/2015 PUGET SOUND ENERGY INC, 4/20/2015 220005202894 $33.41 PWTR-04/15 1401 S 308TH ST.- 246101 5/15/2015 PUGET SOUND ENERGY INC, 4/20/2015 220006031557 $12..43 PWTR-04/15 3015716THAVE SWF 246101 5/15/2015 PUGET SOUND ENERGY INC, 4/20/2015 220006034841 $28.61 PKM-03/15 726 S 356TH ST #MOBI 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $360 63 PKM-04/15 31132 28TH AVE STLK 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $1,085 48 DBC/KFT-04/15 3200 SW DASH PT 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $534.64 DBC/KFT-04/15 3200 SW DASH PT 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $279.32 PKM-04/15 2410 S 312TH BEACH R 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $14 64 PKM-04/15 2410 S 312TH STORAGE 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $147.30 PKM-04/15 2410 S 312TH WOODSHO 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $1,514.38 PKF-04/15 2645 S 312TH ANX-RR/ 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $12 02 PKF-04/15 2645 S 312TH SEWER L 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $10 98 PKF-04/15 28156 1/2 24TH HERIT 410 Key Bank Page 20 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $35,31 PKF-04/15 31104 28TH AVES HAU 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $10,790.25 CHB-04/15 33325 8TH AVE Z00453 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $4,443.48 PKF-04/15 33914 19TH AVE SAG F 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $13.73 PKF-04/15 34915 4TH AVE MARKX 246101 5/15/2015 PUGET SOUND ENERGY INC. 3/24/2015 300000001976 $634.03 PKF-04/15 600 S 333RD EVID. BL 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 3000000b1978 $116.02 FWCC-04/15 876 S 333RD ST. LIG 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $3,278.23 PKCP-04/15 S 324TH BLDG A- 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $607.58 PKCP-04/15 S 324TH BLDG B- 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $34 41 PKF-04/15 7TH AVE HISTORICAL S 246101 5/15/2015 PUGET SOUND ENERGY INC. 3/24/2015 300000001978 $14,947.54 FWCC-04/15 676 S 333RD Z002806 246101 5/15/2015 PUGET SOUND ENERGY INC. 3/24/2015 300000001978 $9,28 PKF-04/15 7TH AVE HISTORICAL S 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $706.54 PKF-04/15 21ST AVE LAKOTA RR B 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $26.63 PKF-04/15 2410 S 312TH STLK ST 246101 5/15/2015 PUGET SOUND ENERGY INC, 3/24/2015 300000001978 $120.29 PKM-04/15 726 S. 356TH BROOKLA 246101 5/15/2015 PUGET SOUND ENERGY INC. 3/24/2015 300000001978 $152.71 PKM-04/15 726 S, 356TH BROOKLA FILING & RECORDING FEES·INTGOV $135.25 245831 4/30/2015 PETTY CASH -Fl, 4/21/2015 Fl-04/21/15 $47.25 PW-LICENSE PLATES F/NEWVEH 245831 4/30/2015 PETTY CASH -Fl. 4/21/2015 Fl-04121/15 $47.25 PW-NEWVEHICLE LICENSE 245831 4/30/2015 PETTY CASH -Fl, 4/2112015 Fl-04121/15 $40 75 PW-NEW TRAILER PLATES FIRE DEPARTMENT PERMIT $26,678.42 245873 4/30/2015 SOUTH KING FIRE & RESCUE4/22/2015 1ST QTR 2015 $26,678.42 CD-1ST QTR 2015 REMIT PERMIT F FIRST CLASS POSTAGE $6,042.89 245738 4/30/2015 FEDERAL EXPRESS CORPOR4/6/2015 6-463-70500 $19.55 IT-EXPRESS DELIVERY SVCS 245837 4/30/2015 PITNEY BOWES PRE$0RT SV4/4/2015 4231441 $3,225 18 Fl-03/15 POSTAGE & COURIER 246092 5/15/2015 PITNEY BOWES PRESORT SV5/2/2015 4259724 $2,798 16 Fl-04/15 POSTAGE & COURIER FOOD & BEVERAGE $19,077.88 245999 5/15/2015 FEDERAL WAY NUTRITION SE4/30/2015 4680 $94-75 PD-MEALS FOR POLICE OFFICERS 246108 5/15/2015 SAFEWAY STORE #1555, 4/30/2015 806072-043015-1555 $5 59 PARKS-PROGRAM SUPPLIES 411 Key Bank Page 21of69 Check No Date Vendor Invoice Date Invoice Description AmountGL Total 246105 5/15/2015 QUALITY WATER SERVICES, 4/30/2015 85292 $27.32 PKDBC-WATER COOLER RENTAL 246105 5/15/2015 QUALITY WATER SERVICES, 4/30/2015 85305 $65.59 PARKS-WATER COOLER RENTAL 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/7/2015 094229 $198.90 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/7/2015 106835 $6,59 PKDBC-CATERING SUPPLIES 246008 5/15/2015 FOOD SERVICES OF AMERICJ3/27/2015 6216570 $468.87 DSC-CATERING SUPPLIES 246103 5/1512015 QFC CUSTOMER CHARGES-K3/31/2015 033061 $34.91 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K3/29/2015 371328 $11.98 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K3/29/2015 373182 $13.97 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K3/29/2015 431216 $19.85 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/2/2015 122651 $15.98 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/2/2015 070905 $28,86 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/2/2015 074304 $12.06 PKDBC-CATERING SUPPLIES 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $50.87 MO-ADM ASST PANEL LUNCH 41513793 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $53.99 PD-CAKE 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $23.94 PARKS-MTG SNACKS 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $74 95 PARKS-DINNER/SUBWAY 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $23.44 PARKS-THE RAM/ DRIVER LUNCH 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $27.43 PARKS-DOLLAR TREE FOOD 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $64.08 PARKS-PAPA JOHNS STAFF THANK Y 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $46.34 PARKS-PAPA JOHNS STAFF TRAIN IN 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $54.93 PARKS-FOOD FOR CAMPING 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $6.25 PARKS-FOOD FOR TRIP 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $45,53 PARKS-GROCERY OUTLET FDUB 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $150 50 MO-NEIGHBORHOOD CONNECTION-ADE 41513793 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $8 97 PD-COF & CRE 41513793 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $61 55 PD-LUNCH TOBINSON/NELSON/HAGLA 412 Key Bank Page 22 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 41513793 5/15/2015 US BANK, 5/6/2015 APRIL2015 $55.00 PD-LUNCH SO/TOBINSON/NELSON/HA 41513793 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $26.11 PD-VOL REC LUNCH 41513793 5/15/2015 US BANK, 5/6/2015 APRIL2015 $11 00 PD-CUPCAKES 41513793 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $44 91 PD-COF & CRE 41513793 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $53.99 PD-CAKE 246142 5/15/2015 UNITED GROCERS CASH & C15/2/2015 138472 $326.70 PKDBC-CATERING SUPPLIES 246142 5/15/2015 UNITED GROCERS CASH & C15/3/2015 138871 $428.94 PKDBC-CATERING SUPPLIES 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $26.51 HR-JUICE & SNACKS FOR CHILDREN 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $50.25 HR-LUNCH FOR ADMIN INTERVIEW P 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $50.00 SWR-COFFEE SERVICE FOR RECYCLI 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $50.17 SWR-REFRESHMENTS FOR RECYCLING 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $9.59 SWR-NAME BADGES 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $2,043.45 PKDBC-CATERING SUPPLIES 41529491 5/1512015 US BANK, 5/6/2015 APRIL 2015 $24.25 MO-RAM LUNCH MTG 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $84 35 CD-INTERVIEW PANEL LUNCH/ CODE 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $10 68 CD-INTERVIEW PANEL LUNCH/COD C 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $45.94 MO-MEDITERRANEAN GYRO GRILL LU 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $63 67 MO-PUERTO VALLARTA LUNCH MTG 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $23.52 MO-JIMMY JOHNS LUNCH MTG FERRE 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $21 .38 MO-MCGRATHS FISH HOUSE LUNCH M 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $18.00 MO-CAFE PACIFIC GOOD EGGS BREA 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $51 00 MO-WORKING LUNCH 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $137.36 MO-WORKING LUNCH 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL 2015 $6.78 MO-WATER 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL 2015 $85.36 MO-NEIGHBORHOOD CONNECTION MEE 245980 5/15/2015 COSTCO/HSBC BUSINESS 505/13/2015 APRIL 2015 $761.87 DBC-CATERING SUPPLIES 413 Key Bank Page 23 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245980 5/15/2015 COSTCO/HSBC BUSINESS SOS/13/2015 APRIL 2015 $63.71 PKDBC-CATERING SUPPLIES 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL 2015 $119.01 PKDBC-CATERING SUPPLIES 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL 2015 $883.90 PKDBC-CATERING SUPPLIES 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL 2015 $231.85 PKDBC-CATERING SUPPLIES 245980 5/15/2015 COSTCO/HSBC BUSINESS SOS/13/2015 APRIL2015 $607.73 PKDBC-CATERING SUPPLIES 245980 5/15/2015 COSTCO/HSBC BUSINESS SOS/13/2015 APRIL 2015 $285.43 PKDBC-CATERING SUPPLIES 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL2015 $416.06 PKDBC-CATERING SUPPLIES 245980 5/15/2015 COSTCO/HSBC BUSINESS SOS/13/2015 APRIL 2015 $69.29 PKDBC-CATERING SUPPLIES 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL 2015 $38 31 PKDBC-CATERING SUPPLIES 24598b 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL 2015 $153.03 PARKS-CAFE RESALE 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL 2015 $38.81 CD-FOOD FOR HSC MEETING 245900 4/30/2015 UNITED GROCERS CASH & Ci4/7/2015 129284 $281 48 DBC-CATERING SUPPLIES 245760 4/30/2015 GREATER FEDERAL WAY CH,A4/3/2015 10601 $99 99 MO/CC/C DIC K/Fl/H R/LNIT /PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH,A4/3/2015 10601 $25.00 PD-STATE OF THE CITY 245687 4/30/2015 CAFFE D'ARTE LLC, 4/7/2015 300046 $80.00 MSDS-COFFEE 245900 4/30/2015 UNITED GROCERS CASH & Ci4/8/2015 129493 $303.02 DSC-CATERING SUPPLIES 245740 4/30/2015 FEDERAL WAY NUTRITION SE4/1/2015 4646 $99,50 PD-MEALS FOR POLICE OFFICERS 245760 4/30/2015 GREATER FEDERAL WAY CH,A4/3/2015 10601 $25.00 MO/CC/CD/CK/Fl/HR/LA/IT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH,A4/3/2015 10601 $25 00 MO/CC/CD/CK/Fl/HR/LNIT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH,A4/3/2015 10601 $50.00 MO/CC/C DICK/Fl/HR/LA/IT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH,A4/3/2015 10601 $25 00 MO/CC/CD/CK/Fl/HR/LA/IT/PD/PW/ 245760 4/30/2015 GREATER FEDERAL WAY CH,A4/3/2015 10601 $50.00 MO/CC/C D/C K/Fl/H R/LA/IT IP D/PW/ 245850 4/30/2015 QUALITY WATER SERVICES, 3/31/2015 80909 $65.59 PARKS-WATER COOLER RENTAL 245682 4/30/2015 BRIZENDINE-JURGENSEN, JE4/22/2015 BRIZENDINE 2015 $254 93 SWR-BUSINESS RECYCLING 245831 4/3012015 PETTY CASH -Fl, 412112015 Fl-04/21115 $44 83 PWISWR GREEN LIVING WKSH 245831 4/30/2015 PETTY CASH -Fl, 4121/2015 Fl-04/21/15 $10.94 SWM-SAFETY WORK GLOVES 414 Key Bank Page 24 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245831 4/30/2015 PETTY CASH -Fl, 4121/2015 Fl-04121115 $96.04 PW-SWR GREEN LVG WKSHOP 245833 413012015 PETTY CASH-POLICE DEPT, 4123/2015 PD-04123115 $21.51 PD-FOOD & BEVERAGE FOR- 245748 4130/2015 FOOD SERVICES OF AMERIC/411012015 6245004 $86.97 DBC-CATERING SUPPLIES 245748 413012015 FOOD SERVICES OF AMERIC/4110/2015 6245004 $844 94 DBC-CATERING SUPPLIES 245900 413012015 UNITED GROCERS CASH & C/411212015 130990 $310.43 DBC-CATERING SUPPLIES 245900 413012015 UNITED GROCERS CASH & C/41912015 129860 $30112 DBC-CATERING SUPPLIES 245900 413012015 UNITED GROCERS CASH & C/411012015 130226 $181.11 DBC-CATERING SUPPLIES 245821 413012015 NORRIS, ELIZABETH 411412015 0010029 $20 30 PRCS-METROPOLITAN MARKET -COO 245821 4/30/2015 NORRIS, ELIZABETH 411412015 0010029 $28.74 PRCS-OLD TOWN FISH -COOKING C 245821 413012015 NORRIS, ELIZABETH 411412015 0010029 $52.07 PARKS-METROPOLITAN FOODS -COO 245821 413012015 NORRIS, ELIZABETH 411412015 0010029 $19.42 PARKS-STADIUM THRIFTWAY -FOOD 245821 4/30/2015 NORRIS, ELIZABETH 411412015 0010029 $16.96 PARKS-FRED MEYER, FOOD FOR COO 245821 4/3012015 NORRIS, ELIZABETH 411412015 0010029 $11 .33 PARKS-FRED MEYER, FOOD FOR COO 245821 4/30/2015 NORRIS, ELIZABETH 411412015 0010029 $21.02 PARKS-FRED MEYER, FOOD FOR COO 245821 413012015 NORRIS, ELIZABETH 411412015 0010029 $37.39 PARKS-FRED MEYER, FOOD FOR COO 245821 413012015 NORRIS, ELIZABETH 411412015 0010029 $2 99 PARKS-FRED MEYER, FOOD FOR COO 245821 413012015 NORRIS, ELIZABETH 411412015 NORRIS 2015 $30.19 PARKS-FRED MEYER -FOOD FOR MA 245821 4/30/2015 NORRIS, ELIZABETH 411412015 NORRIS 2015 $45.82 PARKS-FRED MEYER -FOOD FOR MA 245821 4/3012015 NORRIS, ELIZABETH 411412015 NORRIS 2015 $36 90 PARKS-MARLENE'S MARKET -FOOD 245900 413012015 UNITED GROCERS CASH & C/4/1512015 131909 $26119 DBC-CATERING SUPPLIES 245748 413012015 FOOD SERVICES OF AMERIC/411512015 6253806 $207.33 DBC-CATERING SUPPLIES 245900 413012015 UNITED GROCERS CASH & C/411612015 132340 $240.50 DBC-CATERING SUPPLIES 245900 413012015 UNITED GROCERS CASH & C/411712015 132659 $433 18 DBC-CATERING SUPPLIES 246008 511512015 FOOD SERVICES OF AMERIC/51612015 6300319 $842 86 PKDBC-CATERING SUPPLIES 246142 5/1512015 UNITED GROCERS CASH & C15/5/2015 139573 $534.22 PKDBC-CATERING SUPPLIES 246142 511512015 UNITED GROCERS CASH & C/4/2912015 137191 $435 20 PKDBC-CATERING SUPPLIES 415 Key Bank Page 25 of 69 Check No Date Vendor Invoice Date Invoice Description AmountGL Total 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/19/2015 395580 $78 37 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/21/2015 091306 $4,58 PKDBC-CATERING SUPPLIES 246008 5/15/2015 FOOD SERVICES OF AMERIC/4/22/2015 6269149 $1,335.73 DSC-CATERING SUPPLIES 246142 5/15/2015 UNITED GROCERS CASH & C/4/17/2015 132850 $111.83 PARKS-FDUB HOEDOWN 246142 5/15/2015 UNITED GROCERS CASH & C/4/18/2015 133102 $281.06 DSC-CATERING SUPPLIES 246142 5/15/2015 UNITED GROCERS CASH & C/4/18/2015 133208 $151 .37 DSC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/18/2015 317497 $100 68 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/16/2015 194513 $17.84 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/16/2015 219981 $43 45 PKDBC-CATERING SUPPLIES 246108 5/15/2015 SAFEWAY STORE #1555, 4/16/2015 431015-041615-1555 $90.96 PARKS-PROGRAM SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/10/2015 253022 $66 14 PKDBC-CATERING SUPPLIES 246108 5/15/2015 SAFEWAY STORE #1555, 4/10/2015 437687-041015-155 $77.71 PARKS-KID ESCAPE 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/11/2015 321346 $92.77 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/11/2015 387926 $48 07 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/12/2015 397212 $46.10 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/9/2015 241248 $3.99 PKDBC-CATERING SUPPLIES 246142 5/15/2015 UNITED GROCERS CASH & C/4/28/2015 136831 $184.92 DSC-CATERING SUPPLIES 246142 5/15/2015 UNITED GROCERS CASH & C/4/24/2015 135323 $385.79 DSC-CATERING SUPPLIES 246142 5/15/2015 UNITED GROCERS CASH & C/4/24/2015 135521 $150 04 DSC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/25/2015 317549 $88.07 PKDBC-CATERING SUPPLIES 246103 5/15/2015 QFC CUSTOMER CHARGES-K4/25/2015 365497 $42 50 PKDBC-CATERING SUPPLIES GASOLINE $45,258.64 246059 5/15/2015 MCCONNELL, JOSH 4/25/2015 MCCONNELL $36 84 PD-REIMBURSEMENT FOR FUEL 246095 5/15/2015 POTTS, RONALD 4/28/2015 POTTS 2015 $10 00 PD-REIMBURSEMENT FOR GAS 245731 4/30/2015 ERNIE'S FUEL STOPS (OBA), 4/20/2015 47540CT $491 37 PWFLT-04/05-04/15/15 VEHICLE F 245731 4/30/2015 ERNIE'S FUEL STOPS (OBA), 4/15/2015 47541CT $453.22 PD-04/15 FUEL FOR POLICE VEHIC 416 Key Bank Page 26 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245833 4/30/2015 PETTY CASH-POLICE DEPT, 4/23/2015 P0-04/23/15 $36 94 PD-FUEL FOR VEHICLE #5240- 245741 4/30/2015 FEDERAL WAY PUBLIC SCH014/24/2015 AR10474 $6,873.83 PWFLT-03/15 VEHICLE FUEL 245741 4/30/2015 FEDERAL WAY PUBLIC SCH013/31/2015 AR10475 $19,828,60 PD-MAR 2015 FUEL 245991 5/15/2015 ELYA, DONALD 5/7/2015 ELYA2015 $5.00 PD-REIMBURSEMENT FOR FUEL IN P 245996 5/15/2015 ERNIE'S FUEL STOPS (OBA), 3/31/2015 46352CT $513.52 PD-VEHICLE FUEL 245996 5/15/2015 ERNIE'S FUEL STOPS (OBA), 4/30/2015 48627CT $619.57 PWFLT-04/15 VEHICLE FUEL 245996 5/15/2015 ERNIE'S FUEL STOPS (OBA), 4/30/2015 48628CT $617.31 PD-VEHICLE FUEL 246000 5/15/2015 FEDERAL WAY PUBLIC SCH014/30/2015 AR10523 $15,772.44 PD-APR 2015 FUEL HEALTH INSURANCE PREMIUM $1,543.07 246065 5/15/2015 MULKEY, JOHN 4/30/2015 MULKEY 2015 $200_00 PW-REIMBURSEMENT MEDICAL DEDUC 245859 4/30/2015 SANT, MICHAEL 4/22/2015 SANT 2015 $200.00 PD-MEDICAL DEDUCTIBLE 245852 4/30/2015 RICHEN, GEORGE 4/21/2015 RICHEN 2015 $295.40 PKM-MEDICAL DEDUCTIBLE 245763 4/30/2015 GROSSNICKLE, TRACY 4/21/2015 GROSSNICKLE 2015 $100.00 PD-MEDICAL DEDUCTIBLE 245803 4/30/2015 MESHKOFF, JOSEPH 4/21/2015 MESHKOFF 2015 $200.00 PD-MEDICAL DEDUCTIBLE 245706 4/30/2015 COLEMAN, ANITA 4/15/2015 COLEMAN 2015 $93.67 MC-MEDICAL DEDUCTIBLE 245706 4/30/2015 COLEMAN, ANITA 4/20/2015 COLEMAN 2015 $200.00 MC-MEDICAL DEDUCTIBLE 245859 4/30/2015 SANT, MICHAEL 4/13/2015 SANT 2015 $100.00 PD-DEDUCTIBLE 246003 5/15/2015 FERGUSON, JUDY 4/27/2015 FERGUSON 2015 $54 00 PKDBC-REIMBURSEMENT MEDICAL EX 246013 5/15/2015 GALLAGHER, JILL 4/27/2015 GALLAGHER 2015 $100.00 PD-REIMBURSEMENT MEDICAL DEDUC HOUSEHOLD SUPPLIES $10,304.48 245972 5/15/2015 COASTWIDE SUPPLY OBA, 4/24/2015 GW2766739 $486.76 PARKS-JANITORIAL SUPPLIES 245972 5/15/2015 COASTWIDE SUPPLY OBA, 4/24/2015 NW2766739 $517 92 PARKS-JANITORIAL SUPPLIES 245972 5/15/2015 COASTWIDE SUPPLY OBA, 4/15/2015 NW2761636 $45.71 PARKS-JANITORIAL SUPPLIES 245972 5/15/2015 COASTWIDE SUPPLY OBA, 4/17/2015 GW2764677 $326 36 PARKS-JANITORIAL SUPPLIES 245972 5/15/2015 COASTWIDE SUPPLY OBA, 4/17/2015 NW2764677 $549 65 PARKS-JANITORIAL SUPPLIES 246008 5/15/2015 FOOD SERVICES OF AMERIC/4/22/2015 6269149 $100 90 DSC-CATERING SUPPLIES 245972 5/15/2015 COASTWIDE SUPPLY OBA, 4/21/2015 GT2765432 $418.44 PKM-ECOGREEN 417 Key Bank Page 27 of 69 Check No Date Vendor Invoice Date Invoice Description AmountGL Total 245972 511512015 COASTWIDE SUPPLY DBA, 4/2112015 NT2765432 $625.72 PKM-ENMOTION RL 245972 5/1512015 COASTWIDE SUPPLY DBA, 412912015 NT2768853 $29.73 PKDBC-JANITORIAL SUPPLIES 245972 511512015 COASTWIDE SUPPLY DBA, 4128/2015 GT2767887 $266.79 PKM-GLOVES 245972 511512015 COASTWIDE SUPPLY DBA, 412812015 NT2763471 $595.99 PKM-JANITORIAL SUPPLIES 245972 5/15/2015 COASTWIDE SUPPLY DBA, 4128/2015 NT2767887 $221 10 PKM-JANITORIAL SUPPLIES 245704 4/30/2015 COASTWIDE SUPPLY DBA, 4/10/2015 NW2762537 $450.64 PARKS-JANITORIAL SUPPLIES 245704 4/30/2015 COASTWIDE SUPPLY DBA, 4/10/2015 GW2762537 $434.22 PARKS-JANITORIAL SUPPLIES 245704 4/30/2015 COASTWIDE SUPPLY DBA, 3/31/2015 GT2759014 $376 56 PKM-JANITORIAL SUPPLIES 245704 4/30/2015 COASTWIDE SUPPLY DBA, 3/31/2015 NT2759013 $1,063 45 PKM-JANITORIAL SUPPLIES 245704 4/30/2015 COASTWIDE SUPPLY DBA, 3/31/2015 NT2759014 $196 69 PKM-JANITORIAL SUPPLIES 245704 4/30/2015 COASTWIDE SUPPLY DBA, 4/7/2015 NT2761449 $136 66 PKM-JANITORIAL SUPPLIES 245704 4/30/2015 COASTWIDE SUPPLY DBA, 4/7/2015 NT2761475 $373.70 PKM-JANITORIAL SUPPLIES 245758 4/30/2015 GRAINGER INC, 4/8/2015 9711080524 $149.93 PARKS-GREASE TRAP TREATMENT 245704 4/30/2015 COASTWIDE SUPPLY DBA, 4/812015 GW2761635 $162-32 FWCC-JANITORIAL SUPPLIES 245704 4/3012015 COASTWIDE SUPPLY DBA, 41612015 NW2756363 $38 54 PARKS-JANITORIAL SUPPLIES 245704 4130/2015 COASTWIDE SUPPLY DBA, 4/312015 GW2760433 $258 38 PARKS-JANITORIAL SUPPLIES 245704 4/30/2015 COASTWIDE SUPPLY DBA, 4/3/2015 NW2760433 $550.82 PARKS-JANITORIAL SUPPLIES 245952 5/15/2015 BARGREEN ELLINGSON INC, 51112015 007136399 $277 03 PKDBC-KNIFES 245952 5/15/2015 BARGREEN ELLINGSON INC, 5/1/2015 007136580 $1.420.38 PKDBC-SAUCER/CUP/PLATE 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $208.09 PARKS-DISSOLVE 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $22.00 PARKS-CLOROX INSTRUCTORS $165.00 246106 5/15/2015 RASOR. EVA EDLA 5/3/2015 APRIL 2015 $165,00 FWCC-PERSONAL TRAINER SVC AG13 INSURANCE-STOP LOSS $27,054.84 245765 4/30/2015 GROUP HEALTH, 4/1/2015 APRIL 2015 B $3,104 17 APRIL 2015 HMO SELF FUND COOP 245764 4/30/2015 GROUP HEALTH, 4/1/2015 APRIL 2015A $23,950 67 APRIL 2015 OPTIONS/ALLIANT PLU INTEREST-GO BONDS $4,405.49 418 Key Bank Page 28 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 246150 5/15/2015 WA DEPARTMENT OF COMME5/1/2015 PWTF-265561 $4,405.49 PW-TRUST FUND LOAN DEBT SVC INTERGOVT LOAN PRINCIPAL $96,119.69 246150 5/15/2015 WA DEPARTMENT OF COMME5/1/2015 PWTF-265561 $96,119.69 PW-TRUST FUND LOAN DEBT SVC INVESTMENT INCOME $25.37 246001 5/15/2015 FEDERAL WAY SCHOOL DISTl5/5/2015 SIF-APRIL 2015 $25 37 Fl-04/15 SCHOOL IMPACT FEES & JOB ANNOUNCEMENTS $682.50 41529491 5/15/2015 US BANK, 5/6/2015 APRIL2015 $125.00 HR-PIO JOB POSTING 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $332 50 HR-PIO JOB POSTING 41529491 5/15/2015 US BANK, 5/6/2015 APRIL2015 $225.00 HR-PROSECUTOR JOB POSTING KC HEALTH DEPT-INTERGOVT $2,372.00 246100 5/15/2015 PUBLIC HEALTH -SEATTLE N5/6/2015 PR0076660 $593.00 PARKS-HEALTH PERMIT 2015 WADIN 246100 5/15/2015 PUBLIC HEALTH -SEATTLE A~5/6/2015 PR0076749 $593.00 PARKS-HEALTH PERMIT 2015 COMP 246100 5/15/2015 PUBLIC HEALTH -SEATTLE N5/6/2015 PR0076751 $593.00 PARKS-HEALTH PERMIT 2015 WATER 246100 5/15/2015 PUBLIC HEALTH -SEATTLE N5/6/2015 PR0076752 $593.00 PARKS-HEALTH PERMIT 2015 SPA LAND $492.75 245744 4/30/2015 FIRST AMERICAN TITLE INSUl3/1/2015 87 4-420982432 $492 75 PWST-MISC TITLE PROCESSING FEE LEASEHOLD TAX $4,579.10 245916 4/30/2015 WA STATE REVENUE DEPT:Ml4/28/2015 1ST OTR 2015 $2.348.75 Fl-01 2015 MAYER LEASE 245916 4/30/2015 WA STATE REVENUE DEPT:Ml4/28/2015 1STOTR2015 $52.31 Fl-01 2015 MILTON ROAD LEASE 245916 4/30/2015 WA STATE REVENUE DEPT:Ml4/28/2015 1ST OTR 2015 $346 68 Fl-01 2015 HYLEBOS-BUCK 245916 4/30/2015 WA STATE REVENUE DEPT:Ml4/28/2015 1STOTR2015 $269.64 Fl-01 2015 HYLEBOS-GORODYSKI 245916 4/30/2015 WA STATE REVENUE DEPT:Ml4/28/2015 1ST OTR 2015 $981 39 Fl-01 2015 CLEARWIRE 245916 4/30/2015 WA STATE REVENUE DEPT:Ml4/28/2015 1ST OTR 2015 $512.05 Fl-01 2015 HAN WOO RI CHURCH 245916 4/30/2015 WA STATE REVENUE DEPT:Ml4/28/2015 1ST OTR 2015 $68 28 Fl-Q1 2015 KARATE SCHOOL LEGAL NOTICES $5,800.00 246028 5/15/2015 IMS INFRASTRUCTURE, 4/15/2015 10215-1 $5,800 00 PWST-PAVEMENT DISTRESS SURVEY LODGING $1, 104.73 246125 5/15/2015 STIEBEN, JOHN 4/19/2015 STIEBEN 2015 $13,99 PD-REIMBURSEMENT SHUTTLE/INTER 245676 4/30/2015 BERTUCCI, MICHAEL 4/15/2015 BERTUCCI 2015 $778.40 PD-HOTEL ROOM FOR TRAINING 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $129.00 CD-NATIONAL SEMINAR TRAINING 419 Key Bank Page 29 of 69 Check No Date Vendor Invoice Date Invoice Description AmountGL Total 41513793 5/15/2015 US BANK, 5/6/2015 APRIL2015 $163,34 PD-LOG SNUG MEETING LONG DISTANCE CHARGES $213.78 245966 5/15/2015 CENTURYLINK, 4/19/2015 1337286286 $188 13 IT-04/15 LONG DISTANCE SVC 245966 5/15/2015 CENTURYLINK, 4/19/2015 1337288286 $25 65 IT-04/15 LONG DISTANCE SVC LOW INCOME SENIOR UTAX REBATE $3,394.73 245881 4/30/2015 SVYATKOVSK~TAMARA 4/7/2015 SVYATKOVSKY 2014 $122.36 Fl-2014 UTILITY TAX REBATE 245728 4/30/2015 EDWARDS, LEONA F 4/10/2015 EDWARDS 2014 $132.66 Fl-2014 UTILITY TAX REBATE 245775 4/30/2015 JENSEN, KAREN 4/10/2015 JENSEN 2014 $81 46 Fl-2014 UTILITY TAX REBATE 245719 4/30/2015 DAVIDSON, CHRISTINE 4/13/2015 DAVIDSON 2014 $217.92 Fl-2014 UTILITY TAX REBATE 245795 4/30/2015 LECKNER, KIMBERLY 4/13/2015 LECKNER 2014 $143.43 Fl-2014 UTILITY TAX REBATE 245866 4/30/2015 SHIM, STANLEY 4/13/2015 SHIM 2014 $221 .96 Fl-2014 UTILITY TAX REBATE 245814 4/30/2015 NAYLOR, JUDY 4/14/2015 NAYLOR 2014 $186 23 Fl-2014 UTILITY TAX REBATE 245867 4/30/2015 SHINN, BONNIE 4/14/2015 shinn 2014 $86 08 Fl-2014 UTILITY TAX REBATE 245788 4/30/2015 KWON, SHINJA(CINDY) & R0'\4/15/2015 KWON 2014 $125.25 Fl-2014 UTILITY TAX REBATE 245668 4/30/2015 SINGH, LAKHMIR 4/15/2015 SINGH 2014 $151 40 Fl-2014 UTILITY TAX REBATE 245804 4/30/2015 MEYER, FLAVIA J. 4/16/2015 MEYER 2014 $257 09 Fl-2014 UTILITY TAX REBATE 245864 4/30/2015 SEMBAR, JOAN 4/16/2015 SEMBAR 2014 $131 30 Fl-2014 UTILITY TAX REBATE 245899 4/30/2015 TURNER, LOLITA 4/16/2015 TURNER 2014 $91 45 Fl-2014 UTILITY TAX REBATE 246024 5/15/2015 HOPKINS, KAY 5/8/2015 hopkins 2014 $106.22 Fl-2014 UTILITY TAX REBATE 246034 5/15/2015 JOHNSON, VICKIE 5/8/2015 JOHNSON 2014 $148,03 Fl-2014 UTILITY TAX REBATE 246068 5/15/2015 MUNCEY, BONNIE 5/8/2015 MUNCEY 2014 $191.03 Fl-2014 UTILITY TAX REBATE 246080 5/15/2015 OLMSTEAD, ESTHER LOU 5/8/2015 OLMSTEAD 2014 $168.55 Fl-2014 UTILITY TAX REBATE 246082 5/15/2015 OPHEIM, CAROL 5/6/2015 OPHEIM 2014 $76 61 Fl-2014 UTILITY TAX REBATE 246088 5/15/2015 PETERSEN, KENNETH R. 5/8/2015 PETERSEN 2014 $223.91 Fl-2014 UTILITY TAX REBATE 246119 5/15/2015 SPEARMAN, JEANNE 5/8/2015 SPEARMAN 2014 $54 98 Fl-2014 UTILITY TAX REBATE 246162 5/15/2015 WOODWARD, ESTHER H 5/8/2015 WOODWARD 2014 $32 35 Fl-2014 UTILITY TAX REBATE 245958 5/15/2015 C,ALBRIGHT 5/6/2015 ALBRIGHT 2014 $189.55 Fl-2014 UTILITY TAX REBATE 420 Key Bank Page 30 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245949 5/15/2015 AUDETTE, LEONA J 5/8/2015 AUDETTE 2014 $113 65 Fl-2014 UTILITY TAX REBATE 245955 5/15/2015 BOGDAN, MARCELYNN C 5/8/2015 BOGDAN 2014 $32.45 Fl-2014 UTILITY TAX REBATE 246049 5/15/2015 LEE, CHANG K 5/8/2015 CHANG LEE 2014 $106.81 Fl-2014 UTILITY TAX REBATE MACHINERY & EQUIPMENT $14,300.24 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $174 47 IT-TOUGH SWITCH 245983 5/15/2015 DAVID A CLARK ARCHITECTS 4/22/2015 789 $5,934 38 PKDBC-HOURLY CONSULTING 245776 4/30/2015 JGM TECHNICAL SERVICES 1~2/26/2015 1706 $3,374.48 PKM-ON CALL ELECT SVC AG12-036 245776 4/30/2015 JGM TECHNICAL SERVICES 1~2/26/2015 1709 $414.31 PKM-ON CALL ELECT SVC AG12-036 245964 5/15/2015 CENTRAL LAKE ARMOR EXPR4/23/2015 0073009-IN $4,402 60 PD BALLISTIC BLANKET PROGRAM MILEAGE REIMBURSEMENT $723.63 245808 4/30/2015 MIRE, MAGGIE 4/7/2014 MIRE 2015 $12 76 MC-MILEAGE REIMBURSEMENT DMCMA 246033 5/15/2015 JOHNSON, DAVID 5/5/2015 JOHNSON 2015 $62.19 PD-MILEAGE REIMBURSEMENT 245953 5/15/2015 BLEVINS, MELINDA 5/4/2015 BLEVINS 2015 $68.32 PARKS-MILEAGE REIMBURSEMENT 245986 5/15/2015 DUCLOS, DINI 4/29/2015 DUCLOS 2015 $23.51 CC-MILEAGE REIMBURSEMENT 246009 5/15/2015 FRANKLIN, SCOTT 4/29/2015 FRANKLIN 2015 $152.66 PKDBC-MILEAGE REIMBURSEMENT 245922 4/30/2015 WEINS, MICHELLE L 4/23/2015 WEINS 2015 $38.64 MC-MILEAGE REIMBURSEMENT TRAIN 245737 4/30/2015 FAUCHER, CHRISTINE 4/21/2015 FAUCHER 2015 $38.64 MC-MILEAGE REIMBURSEMENT TRAIN 245749 4/30/2015 FRANKLIN, SCOTT 4/17/2015 FRANKLIN 2015 $122,75 PKDBC-MILEAGE REIMBURSEMENT 245872 4/30/2015 SOUND PUBLISHING INC, 3/31/2015 717932 $140,00 HRCK-ADVERTISING 245690 4/30/2015 CARLSON, SHARON K 4/6/2015 CARLSON $12.76 MC-DMCMA TRAINING-CARLSON 245706 4/30/2015 COLEMAN, ANITA 4/6/2015 COLEMAN 2015 $12.76 MC-DMCMA TRAINING-COLEMAN 245679 4/30/2015 BRADY. KELLY 4/7/2015 BRADY 2015 $38.64 MC-MILEAGE REIMBURSEMENT MINOR DP EQUIPMENT $174.48 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $174 48 IT-TOUGH SWITCH MINOR DP SOFTWARE $1,495.oo 41513793 5/15/2015 US BANK, 5/6/2015 APRIL2015 $1,495 00 PD-PHOTO SOFTWARE UPGRADE MINOR EQUIP-MISC $78,359.86 41513793 5/15/2015 US BANK, 5/6/2015 APRIL2015 $187,54 PD-VOICE REC 421 Key Bank Page 31 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 41513793 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $401.99 PD-SWAT EQUIP 41513793 5/15/2015 US BANK, 5/6/2015 APRIL2015 $46 12 PD-LAMINATING SUP 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $399.89 SWM-INVERTED MARKING PAINT 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $42115 SWM-CUSTOM PENCILS 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $16.16 SWM-RUBBERMAID TOTES 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $32.32 SWM-RUBBERMAID TOTES 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $30.01 SWM-RUBBERMAID TOTES 246094 5/15/2015 PNW COMMERCIAL FITNESS !3/31/2015 18357 $62,799.52 FWCC-FITNESS EQUIPMENT FOR FED 246090 5/15/2015 PETTY CASH-POLICE DEPT, 5/11/2015 PD-05/11/15 $87.32 PD-BOX FANS PURCHASED FOR- 246090 5/15/2015 PETTY CASH-POLICE DEPT, 5/11/2015 PD-05/11 /15 $98 54 PD-CRAFTSMAN TOOL SET FOR- 245695 4/30/2015 CENTRAL LAKE ARMOR EXPR4/10/2015 0072677-IN $2,415.57 PD-BVP GRANT KRUSEY/BENG/JONES 245831 4/30/2015 PETTY CASH -Fl, 4/21/2015 Fl-04/21/15 $12.90 PW-SWM SALAMON TANK ITEMS 245831 4/30/2015 PETTY CASH -Fl, 4/21/2015 Fl-04/21/15 $10.96 PW-SWM MESH BAGS 245833 4/30/2015 PETTY CASH-POLICE DEPT, 4/23/2015 P D-04/23/15 $45.35 PD-LIGHT DEFLECTORS FOR- 245695 4/30/2015 CENTRAL LAKE ARMOR EXPR3/23/2015 0072616-IN $1,645.79 PD-ARMOR VESTS PRICE/BERTUCCI 246164 5115/2015 XTREME GRAPHIX INC, 11/5/2014 14-1625 $598.40 PARKS-SIGNS 245695 4/30/2015 CENTRAL LAKE ARMOR EXPR3/19/2015 0071842-IN $906 66 PD-ARMOR VESTS BCLARY 41513793 5/15/2015 US BANK, 5/6/2015 APRIL2015 $323.78 PD-PAUL C BUFF REPLACEMENT PHO 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5/15/2015 US BANK, 5/6/2015 APRIL 2015 $54 13 PARKS-CHEVERON GAS 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $323.71 PARKS-ATOMIK CLIMBING HOLDS 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $-158 99 PARKS-REFUND FOR CAMPING TRIP 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $-139.00 PARKS-REFUND FOR CAMPING TRIP 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $-139.00 PARKS-REFUND FOR CAMPING TRIP 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $30.00 PARKS-MOVIE 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $69.17 PARKS-AMAZON ARMOR GEAR CASE 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $718.00 PARKS-SPRING BREAK FIELD TRIP 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $136.72 SWM-CAMERA SD CARD 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $405.22 SWM-MEASURING WHEELS 5154759 5/15/2015 US BANK, 5/6/2015 APRIL2015 $54 .74 SWM-HIP WADERS 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $87.94 PARKS-FIRST AID SUPPLIES 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $78.88 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$196 01 LAW-RM PD 6362 VS. 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NEGOTIATION LEGAL SVC 245752 4/30/2015 FULLER, MICHELLE M 4/17/2015 04/17/15 $130.00 MC-INTERPRETER SVC 245783 4/30/2015 KIM, CHUL JOON 4/17/2015 04/17/15 $100 00 MC-INTERPRETER SVC 245919 4/30/2015 WAHi, PRAN 4/17/2015 041715 $100 00 MC-INTERPRETER SVC 245858 4/30/2015 SAFAROVA-DOWNEY, ALMIRA4/17/2015 041715 $110.00 MC-INTERPRETER SVC 245718 4/30/2015 DAVID A CLARK ARCHITECTS 4/20/2015 787 $57,125 70 PRCS-TOWN SQUARE PARK MASTER P 245668 4/30/2015 AMERICAN TRAFFIC SOLUTIC4/20/2015 INV000019050 $23,750 00 MC-MM/YY RED LIGHT PHOTOAG#15 245722 4/30/2015 DODD, ESCOLASTICA ROSA 4/21/2015 04/14/15 $110.00 MC-INTERPRETER SVC 245722 4/30/2015 DODD, ESCOLASTICA ROSA 4/21/2015 04/17/15 $110 00 MC-INTERPRETER SVC 245809 4/30/2015 MONTESDEOCA RICKS, MAR4/21/2015 04/21/15 $178.75 MC-INTERPRETER SVC 245783 4/30/2015 KIM, CHUL JOON 4/21/2015 04/21/15 $100,00 MC-INTERPRETER SVC 245858 4/30/2015 SAFAROVA-DOWNEY, ALMIRA4/21/2015 042115 $110.00 MC-INTERPRETER SVC 245858 4/30/2015 SAFAROVA-DOWNEY, ALMIRA4/21/2015 042115 B $110 00 MC-INTERPRETER SVC 439 Key Bank Page 49 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245688 4/30/2015 CAHAN, CHRISTOPHER S 4/22/2015 543833 $2,000,00 HR-CPR COURSE 245846 4/30/2015 PROVIDENCE COMMUNITY, 4/24/2015 MARCH 2015A $2,921.20 PD-03/15 JAIL ALTERNATIVE ASSI 245846 4/30/2015 PROVIDENCE COMMUNITY, 4/24/2015 MARCH 2015 B $192.00 PD-03/15 ELECTRONIC HOME LOCKD 245846 4/30/2015 PROVIDENCE COMMUNITY, 4/24/2015 MARCH 2015 C $150,00 PD-03/15 WORK CREW SCREENING 245831 4/30/2015 PETTY CASH -Fl, 4/21/2015 Fl-04/21/15 $32.00 MO-VARIOUS KC RECORD OFFICE-RE 245933 5/15/2015 ADURO, INC, 2/28/2015 5367 $4,815.00 HR-WELLNESS PROG. SVCAG12-128 245933 5/15/2015 ADURO, INC, 1/31/2015 5250 $4,275.00 HR-WELLNESS PROG. SVCAG12-128 245782 4/30/2015 KENYON DISEND, PLLC, 3/31/2015 182722 $1,595.45 LAW-LEGAL SVC AG13-157 - 245782 4/30/2015 KENYON DISEND, PLLC, 3/31/2015 182723 $2,165.84 LAW-LEGAL SVCS AG12-032- 245701 4/30/2015 CITY OF AUBURN, 3/31/2015 15-028054 $15,000.00 CD/HS AUBURN MOU PYMT 245792 4/30/2015 LANGUAGE LINE SERVICES, 13/31/2015 3578616 $173.87 PD-OVER THE PHONE INTERPRETATI 245777 4/30/2015 JOHNSON, STEPHEN G 3/31/2015 March 31, 2015 $2,442.00 MO-CONFLICT DEFENDER AG12-160 245822 4/30/2015 OCCUPATIONAL HEALTH SER'3/31/2015 70000802 $173.00 PD-DRUG TEST & EXAM. L. 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LLC, 4/6/2015 5658 $4,558 50 LAW-LEGAL SERVICES AG13-009- 245891 4/30/2015 TEST AMERICA LABORATORIE4/2/2015 58084529 $348 00 SWM-TEST JOES CREEK 245835 4130/2015 PIERCE COUNTY SECURITY 11413/2015 290947 $300.00 PKM-PARK CLOSING/SECURITY AG11 245835 4130/2015 PIERCE COUNTY SECURITY 1141312015 291006 $600 00 PKM-PARK CLOSING/SECURITY AG11 245835 4130/2015 PIERCE COUNTY SECURITY 11413/2015 291050 $300.00 PKM-PARK CLOSING/SECURITY AG11 245835 4/30/2015 PIERCE COUNTY SECURITY 1141312015 291101 $600 00 PKM-PARK CLOSING/SECURITY AG11 440 Key Bank Page 50 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245835 4/30/2015 PIERCE COUNTY SECURITY 114/3/2015 291102 $300,00 PKM-PARK CLOSING/SECURITY AG11 245835 4/30/2015 PIERCE COUNTY SECURITY 114/3/2015 291151 $350.00 PKM-PARK CLOSING/SECURITY AG11 245835 4/30/2015 PIERCE COUNTY SECURITY 114/3/2015 291154 $300.00 PKM-PARK CLOSING/SECURITY AG11 245835 4/30/2015 PIERCE COUNTY SECURITY 114/3/2015 291170 $300.00 PKM-PARK CLOSING/SECURITY AG11 245835 4/30/2015 PIERCE COUNTY SECURITY 114/3/2015 291216 $300 00 PKM-PARK CLOSING/SECURITY AG11 PUBLIC UTILITY SERVICES $224.02 245708 4/30/2015 COMCAST OF WASHINGTON 14/1/2015 8498 34 016 1554623 $58.38 FWCC-04/10 CABLE 245974 5/15/2015 COMCAST OF WASHINGTON 15/28/2015 8498 34 016 1554623 $165 64 PARKS-05/15 CABLE PURCHASE OF RESALE ITEMS $4,300.24 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL 2015 $580.21 PARKS-CAFE RESALE 245980 5/15/2015 COSTCO/HSBC BUSINESS SOS/13/2015 APRIL 2015 $760 11 PARKS-CAFE RESALE 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL2015 $381.82 PARKS-CAFE RESALE 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL 2015 $535,73 PARKS-CAFE RESALE 245980 5/15/2015 COSTCO/HSBC BUSINESS S05/13/2015 APRIL 2015 $515.23 PARKS-CAFE RESALE 5154759 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $11.94 PARKS-GARLIC SALT 245900 4/30/2015 UNITED GROCERS CASH & C/4/13/2015 131348 $16 78 PARKS-CATERING SUPPLIES 245686 4/30/2015 CAFE FONTE COFFEE COMP/4/14/2015 208276 $245.98 FWCC-CAFE COFFEE SUPPLY AG14-0 245959 5/15/2015 CAFE FONTE COFFEE COMP/5/5/2015 209320 $21 70 FWCC-CAFE COFFEE SUPPLY AG14-0 245959 5/15/2015 CAFE FONTE COFFEE COMP/4/28/2015 208915 $120 88 FWCC-CAFE COFFEE SUPPLY AG14-0 246108 5/15/2015 SAFEWAY STORE #1555, 4/16/2015 800225-041615-1555 $8.98 PARKS-CAFE RESALE 245900 4/30/2015 UNITED GROCERS CASH & C12/19/2015 111912 $33.20 PARKS-CAFE RESALE 245942 5/15/2015 APPLIED INDUSTRIAL, 4/20/2015 7004951938 $1,024 56 PARKS-MASTER LOCK 246108 5/15/2015 SAFEWAY STORE #1555, 4/20/2015 721967-042015-1555 $6 18 PARKS-CAFE RESALE 245959 5/15/2015 CAFE FONTE COFFEE COMP/4/21/2015 208592 $36.94 FWCC-CAFE COFFEE SUPPLY AG14-0 PW -CLAIMS PROPERTY $1,689.89 245784 4/30/2015 KING COUNTY FINANCE DIVIE3/31/2015 58112-58115 $1,590.21 LAW-BASIC LIGHT MAINT TR RSK # 245884 4/30/2015 TACOMA SCREW PRODUCTS 4/7/2015 13987018 $15.93 LAW-RM-FLAG POLE; RM-PW; RSK# 441 Key Bank Page 51 of 69 Check No Date Vendor Invoice Date Invoice Description AmountGL Total 245884 4/30/2015 TACOMA SCREW PRODUCTS 4/7/2015 13987018 $83.75 LAW-RM-FLAG POLE;RM-PW; RSK# RENTAL CARS/GROUND TRANSPORT $38.44 246125 5/15/2015 STIEBEN, JOHN 4/19/2015 STIEBEN 2015 $38.44 PD-REIMBURSEMENT SHUTTLE/INTER RENTAL OF FURNITURE/EQUIPMENT $1,096.62 246043 5/15/2015 KR, 4/13/2015 INV-009719 $225.36 SWM-PIPE LASER RENTAL 245967 5/15/2015 CESSCO-THE CUT&CORE STC4/24/2015 22884 $98 55 PWST-RENTAL JACK HAMMER 246087 5/15/2015 PAPE MACHINERY INC, 4/27/2015 211654000 $82.05 PKM-RENTALAUGER UNIT 246019 5/15/2015 HEAD-QUARTERS PTS, 4/29/2015 23296 $648.50 PKM-SANICAN SVC AG12-014- 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $100.00 PKM-RENTAL EQUIPMENT 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $-57,84 PKM-RENTAL EQUIPMENT REPAIR & MAINT SUPPLIES $17,426.61 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $10 69 PKM-PARKS APPRECIATION DAY 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $109.37 PKM-54 GAL TOTE 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL2015 $3.03 MO-MAYOR GATE 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $36.05 PKM-MDF PNL/JIGSAW BLADE 246072 5/15/2015 NEW LUMBER & HARDWARE 15/7/2015 286531 $101 54 PKDBC-MAINTENANCE SUPPLIES 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $132.72 PKM-PEST CONTROL 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $19.51 PKM-ADHESIVE 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $31 51 PKM-DRYWALL/APPLIANCE 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $64 98 SWM-STRAW BALES 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $48.39 SWM-TIE STRAPS 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $90 75 SWM-BAR TOWELS 5154759 5/15/2015 US BANK. 5/6/2015 APRIL 2015 $70 00 PARKS-SHOWER CHAIR 246055 5/15/2015 LOWE'S HIW INC, 3/24/2015 10738 $28.02 MO-BASE MAYORS OFFICE 245665 4/30/2015 ALPINE PRODUCTS INC, 4/3/2015 TM-147451 $82.23 SWM-SPRAY PAINT 245824 4/30/2015 ORCA PACIFIC INC, 4/6/2015 14424 $94 04 FWCC-POOL CHEMICAL SVC AG13-00 245824 4/30/2015 ORCA PACIFIC INC, 4/6/2015 14433 $1,163.36 FWCC-POOL CHEMICAL SVC AG13-00 442 Key Bank Page 52 of 69 Check No, Date Vendor Invoice Date Invoice Description AmountGL Total 245817 4/30/2015 NEW LUMBER & HARDWARE 14/2/2015 285839 $6,56 SWM-PARTS TO SECURE CABLE INT 245817 4/30/2015 NEW LUMBER & HARDWARE <412/2015 285841 $6,56 SWM-D-RINGS 245817 4/30/2015 NEW LUMBER & HARDWARE 14/8/2015 285943 $25.17 SWM-SAW BLADES 245817 4/30/2015 NEW LUMBER & HARDWARE 14/8/2015 285950 $142,34 PKM-5 GAL DEEP BASE 245817 4/30/2015 NEW LUMBER & HARDWARE 14/8/2015 285955 $35.72 SWM-CONSTRUCTJON SUPPLIES FOR 245817 4/30/2015 NEW LUMBER & HARDWARE <4/9/2015 285981 $9.83 SWM-MISC, HARDWARE 245825 4/30/2015 O'REILLY AUTO PARTS, 4/8/2015 3710-430672 $31.60 SWM-CLEANJNG SUPPLIES FOR VEHI 245817 4/30/2015 NEW LUMBER & HARDWARE 14/1/2015 285826 $73.66 SWM-KWAN PROPERTY CHAIN 245817 4/30/2015 NEW LUMBER & HARDWARE 14/13/2015 286025 $25 48 SWM-MATERIALS TO APPLY BED LIN 245880 4/30/2015 SUPERLON PLASTICS INC, 4/10/2015 15F0798 $101.29 SWM-LOCKJNG FRAME & GRATES 245880 4/30/2015 SUPERLON PLASTICS INC, 4/10/2015 15F0799 $441 00 SWM-PIPE REPAIR PARTS TO RESTO 245824 4/30/2015 ORCA PACIFIC INC, 4/10/2015 14537 $775.23 FWCC-POOL CHEMICAL SVC AG13-00 245817 4/30/2015 NEW LUMBER & HARDWARE <4120/2015 286163 $59.89 PKM-MISC. SUPPLIES 245824 4/30/2015 ORCA PACIFIC INC, 4/17/2015 14622 $988 47 FWCC-POOL CHEMICAL SVC AG13-00 245750 4/30/2015 FREEWAY TRAILER SALES /N14/16/2015 129610 $122.48 SWM-BALL HITCH 245817 4/30/2015 NEW LUMBER & HARDWARE 14/15/2015 286050 $39.63 SWM-KEYS TO CONTAINERS 246055 5/15/2015 LOWE'S HIW INC, 1/23/2015 901872 $53.44 PW-SHOP SUPPLIES 245831 4/30/2015 PETTY CASH -Fl, 4/21/2015 F/-04/21 /15 $27 24 PRCS-FAUCET FITTINGS REPAIR 246072 5/15/2015 NEW LUMBER & HARDWARE 14/29/2015 286380 $4 16 PWST-BOLTS FOR MOWER 246062 5/15/2015 MFCP, INC., 4/29/2015 6013719 $195.00 PWST-FILL HOSE 246072 5/15/2015 NEW LUMBER & HARDWARE 14/28/2015 286337 $20 66 PKM-ART FRAME 246072 5/15/2015 NEW LUMBER & HARDWARE 14/28/2015 286353 $13 78 SWM-SEASONAL TOOL 246072 5/15/2015 NEW LUMBER & HARDWARE 14/28/2015 K86327 $17 70 PKM-ART FRAMES 246015 5/15/2015 GRAINGER INC, 4/28/2015 9727693351 $149 30 PARKS-FACILITY MA/NT SUPPLIES 245817 4/30/2015 NEW LUMBER & HARDWARE 13/18/2015 285565 $16 23 PWST-PAINT FOR TRIP HAZARD MAR 246055 5/15/2015 LOWE'S HIW INC. 3/25/2015 23764 $16 61 PKM-TOOL 443 Key Bank Page 53 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 246075 5/15/2015 NORTHWEST WIRE ROPE ANl4/27/2015 50067380 $122.17 SWM-LEVER LOAD BINDER 246072 5/15/2015 NEW LUMBER & HARDWARE <4/27/2015 K86307 $65 67 PKM-PRIMER 246072 5/15/2015 NEW LUMBER & HARDWARE <4/27/2015 K86316 $39.88 PWST-SUPPLIES FOR BANNER INSTA 246072 5/15/2015 NEW LUMBER & HARDWARE 14/27/2015 K86324 $2 65 PWST-WATER LINE 245997 5/15/2015 FASTENAL, 4/27/2015 WAFED128564 $36.11 PWST-SUP FOR BANNER INST 246062 5/15/2015 MFCP, INC., 4/27/2015 6011421 $48.95 REPAIR/MAINT SUPPLIES 246055 5/15/2015 LOWE'S HIW INC, 4/24/2015 01337 $38 80 PKM-GRAFFITI R 246023 5/15/2015 HONEST PERFORMANCE, 4/24/2015 183778 $149 14 SWM-GREASE & OIL FOR HEAVY EQU 246083 5/15/2015 O'REILLY AUTO PARTS, 4/24/2015 3710-434206 $48.99 SWM-MAINTENANCE SUPPLIES 246155 5/15/2015 WALKER ACE HARDWARE, 4/25/2015 007613 $26 66 PKM-CONCRETE MIX 246073 5/15/2015 NORTHWEST PLAYGROUND, 4/8/2015 37959 $806.88 PK/MT -WOODSCHPS FOR PLAYGROU 246055 5/15/2015 LOWE'S HIW INC, 4/8/2015 901312 $1 91 PKM-WATERTIGHT CONN 246062 5/15/2015 MFCP, INC., 4/10/2015 5995914 $213.40 PKM-MAINT SUPPLIES 246015 5/15/2015 GRAINGER INC, 4/16/2015 9717719133 $249.71 PARKS-CABLE TIE 246072 5/15/2015 NEW LUMBER & HARDWARE 14/15/2015 286072 $53.48 PW-BUNGEE STRAPS FOR ALL SWM T 246072 5/15/2015 NEW LUMBER & HARDWARE 14/15/2015 286073 $7.87 PW-TOOL TO REMOVE LOST KEYS IN 246072 5/15/2015 NEW LUMBER & HARDWARE 14/15/2015 286080 $18 58 PWST-CLEANING SUPPLIES 246073 5/15/2015 NORTHWEST PLAYGROUND, 4/15/2015 37994 $8,068.87 PK/MT-WOODCHIPS FOR PLAYGROU 246115 5/15/2015 SHOPE CONCRETE PRODUC"4/17/2015 9955758 $1,525 04 SWM-ELEVATION ADJUSTMENTS 246055 5/15/2015 LOWE'S HIW INC, 4/20/2015 02858 $66.50 PKM-CONCRETE MIX 245940 5/15/2015 AMERICAN HOTEL REGISTER4/21/2015 6820515 $210.31 PARKS-SUEDE CURTAIN 246093 5/15/2015 PLATT ELECTRIC SUPPLY, 4/21/2015 G634084 $72.36 PKM-TAPE/LIGHTS 246055 5/15/2015 LOWE'S HIW INC, 4/22/2015 23598 $39.31 SWM-SHELF FOR LOCKER ROOM 246072 5/15/2015 NEW LUMBER & HARDWARE 14/22/2015 286212 $15 35 SWM-ANCHORS 245817 4/30/2015 NEW LUMBER & HARDWARE 12/19/2015 285082 $12.80 SWM-SHOP TOWELS REPAIR PARTS $1,981.65 444 Key Bank Page 54 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245663 4/30/2015 AGRI SHOP INC, 3/5/2015 37650 $54 70 PKM-BATTERY 245663 4/30/2015 AGRI SHOP INC, 3/6/2015 37657 $151 99 PKM-SHOP SUPPLIES 245663 4/30/2015 AGRI SHOP INC, 3/9/2015 37686 $48.69 PKM-FUEL FILTER/RING SET/HEX K 246070 5/15/2015 NAPA AUTO PARTS, 4/16/2015 368115 $123.67 PKM-OIL & GREASE 4 MOWERS 246072 5/15/2015 NEW LUMBER & HARDWARE 14/24/2015 286261 $6.69 PARKS-STEM CASTER 245663 4/30/2015 AGRI SHOP INC, 3/16/2015 37800 $240,19 PKM-SHOP SUPPLIES 245934 5/15/2015 ADVANCED PRO FITNESS REl5/5/2015 05051503TLK $125.00 FWCC-FITNESS EQUIP. SVC AG11-1 245833 4/30/2015 PETTY CASH-POLICE DEPT, 4/23/2015 PD-04/23/15 $69.30 PD-VEHICLE MAINTENAMCE - 245833 4/30/2015 PETTY CASH-POLICE DEPT, 4/23/2015 PD-04/23/15 $37 90 PD-FASTENERS FOR TAILGATE- 245833 4/30/2015 PETTY CASH-POLICE DEPT, 4/23/2015 PD-04/23/15 $9.00 PD-CUP HOLDER FOR PATROL CAR- 245793 4/30/2015 LARSEN SIGN CO , 4/16/2015 18655 $262 56 PD-OUT OF SERVICE SIGN 245758 4/30/2015 GRAINGER INC, 4/8/2015 9711080516 $82.58 PARKS-OIL FILLED HID CAPACITOR 245874 4/30/2015 SPARKS CAR CARE, 4/6/2015 37490 $35.04 PD-TIRES FOR STOCK/REPAIR 246048 5115/2015 LARSEN SIGN CO , 5/1/2015 18752 $525.12 PD-VEHICLE MAINTENANCE LETTERI 41513793 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $78 18 PD-TRUCK RENTAL/FUEL CHARGE/FU 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $131 .04 SWM-D-RING BENT/ TOUCH UP PAIN REPAIRS AND MAINTENANCE $172,288.29 246048 5/15/2015 LARSEN SIGN CO, 5/4/2015 18763 $98.46 PD-GRAPHICS, LETTERING 246118 5/15/2015 SPARKS CAR CARE, 5/4/2015 37667 $55 30 PD-LIGHT BULB 246118 5/15/2015 SPARKS CAR CARE, 5/4/2015 37678 $332.60 PD-OIL CHANGE/BRAKE PAD/ROTOR 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (5/1/2015 1-13176 $27.58 PWFLT-OIL CHANGE 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (5/1/2015 1-13177 $108 08 PWFLT-OIL CHANGE 246136 5/1512015 THYSSENKRUPP ELEVATOR (5/1/2015 3001799178 $834 53 PARKS-ELEVATOR MAINT SVCS 246085 5/15/2015 OSAKA GARDEN SERVICE, 5/1/2015 35898 $120 71 PKM-LANDSCAPE MAINTENANCE - 246085 5/15/2015 OSAKA GARDEN SERVICE, 5/1/2015 35898 $269 11 PKM-LANDSCAPE MAINTENANCE - 246085 5/15/2015 OSAKA GARDEN SERVICE, 5/1/2015 35899 $229.90 PKM-LANDSCAPE MAINTENANCE - 445 Key Bank Page 55 of 69 Check No Date Vendor Invoice Date Invoice Description AmountGL Total 246085 5/15/2015 OSAKA GARDEN SERVICE, 5/1/2015 35899 $512.51 PKM-LANDSCAPE MAINTENANCE - 246118 5/15/2015 SPARKS CAR CARE, 5/1/2015 37645 $1,680 45 PD-OIL CHANGE/TRANS KIT/WIPER 246146 5/15/2015 UTILITIES UNDERGROUND, 4/30/2015 5040130 $286 38 SWM-LOCATING SVC AG13-018- 246086 5/15/2015 PACIFIC POWER PRODUCTS, 4/30/2015 6416092-00 $309 27 PWFLT-INSPECTION/CHANGE FLUIDS 246085 5/15/2015 OSAKA GARDEN SERVICE, 4/30/2015 36040 $203.45 PKM-LANDSCAPE MAINTENANCE - 246085 5/15/2015 OSAKA GARDEN SERVICE, 4/30/2015 36040 $453 55 PKM-LANDSCAPE MAINTENANCE - 246118 5/15/2015 SPARKS CAR CARE, 4/30/2015 37665 $43.58 PD-OIL CHANGE 245751 4/30/2015 FROULAALARM SYSTEMS INC3/30/2015 135559 $2,218.03 PKM-FIREALARM CONFIDENCE TEST 246156 5/15/2015 WASHDUP, LLC, 3/31/2015 ELEPHANT CAR $21 .10 PD-03/15 CAR WASH SERVICE 245960 5/15/2015 CAR WASH ENTERPRISES, 4/1/2015 1690 $105.00 PD-VEHICLE CLEANING SVC 246055 5/15/2015 LOWE'S HIW INC, 4/2/2015 10110 $10.85 PWFLT-GREEN OUTDOOR 246085 5/15/2015 OSAKA GARDEN SERVICE, 4/3/2015 35843 $10,756.95 PWST-ROW LANDSCAPING SVC AG14- 245874 4/30/2015 SPARKS CAR CARE, 3/26/2015 37365 $975.08 PD-OIL CHANGE/HEADLAMP ASSEMBL 245874 4/30/2015 SPARKS CAR CARE, 3/25/2015 37409 $50.59 PD-OIL CHANGE/MOUNT TIRES 245793 4/30/2015 LARSEN SIGN CO., 3/27/2015 18566 $196 92 PD-REMOVAL OF VINYL SIGN 245874 4/30/2015 SPARKS CAR CARE, 3/27/2015 37420 $102 49 PD-FIX AC/OIL CHANGE 245805 4/30/2015 MFCP, INC., 3/27/2015 5983357 $485.37 FLT-PRESSURE WASH TRUCK 245717 4/3012015 DARLING INTERNATIONAL INC4/6/2015 630:2601585 $153.30 PARKS-TRAP SERVICE CHARGE 245836 4/30/2015 PIRTEK KENT, 4/3/2015 S2069768 001 $460 97 PWFLT-JOHN DEERE BACKHOE TECH 245853 4/30/2015 RICOH USA, INC, 4/5/2015 5035439155 $5,45 Fl-04/15 COPIERS/FAX MACHINES 245853 4/30/2015 RICOH USA, INC, 4/5/2015 5035439155 $55.57 Fl-04/15 COPIERS/FAX MACHINES 245853 4/30/2015 RICOH USA, INC, 4/5/2015 5035439155 $47.94 Fl-04/15 COPIERS/FAX MACHINES 245725 4130/2015 EAGLE TIRE &AUTOMOTIVE (41612015 1-12791 $19.71 PWFLT-REPAIR FLAT 245725 4/30/2015 EAGLE TIRE & AUTOMOTIVE (416/2015 1-12802 $36 58 PWFLT-REPAIR FLAT 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 41212015 25492 $150 00 PD-6262 VEHICLE CLEANING SVC 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 41312015 25655 $648.45 PD-5181 VEHICLE CLEANING SVC 446 Key Bank Page 56 of 69 Check No Date Vendor Invoice Date Invoice Description AmountGL Total 245726 4/30/2015 ECOLIGHTS NORTHWEST, 4/3/2015 149935 $270 45 PKM-LIGHTS 245874 4/30/2015 SPARKS CAR CARE, 4/3/2015 37484 $135 33 PD-OIL CHANGE/REP[LACE DEFECTI 245895 4/30/2015 THUNDERING OAK ENTERPRl4/3/2015 7635 $992 07 PKM-TREE SERVICE AG11-003 245895 4/30/2015 THUNDERING OAK ENTERPRl4/3/2015 7636 $440.19 PKM-TREE SERVICE AG11-003 245750 4/30/2015 FREEWAY TRAILER SALES IN14/3/2015 82220 $43.75 PWFLT-TOW BEHIND ARROW BOARD 245834 4/30/2015 PHELPSTIRE CO, 4/8/2015 702610 $156 31 PWFLT-FIX TIRE 245874 4/30/2015 SPARKS CAR CARE, 4/8/2015 37461 $1,469 82 PD-OIL CHANGE/REPL LIGHT/REP 245874 4/30/2015 SPARKS CAR CARE, 4/8/2015 37462 $48.45 PD-OIL CHANGE 245874 4/30/2015 SPARKS CAR CARE, 4/8/2015 37475 $41 00 PD-OIL CHANGE 245883 4/30/2015 SYSTEMS FOR PUBLIC SAFE14/9/2015 26445 $803.31 PD-REMOVE ALL EMERGENCY EQUIPM 245883 4/30/2015 SYSTEMS FOR PUBLIC SAFE14/9/2015 26471 $460.76 PD-REMOVE ALL EMERGENCY EQUIPM 245883 4/30/2015 SYSTEMS FOR PUBLIC SAFE14/9/2015 26541 $180.58 PD-REPLACED STROBE LIGHT 245725 4/30/2015 EAGLE TIRE & AUTOMOTIVE (4/9/2015 1-12848 $20.40 PWFLT-FLAT REPAIR 245725 4/30/2015 EAGLE TIRE & AUTOMOTIVE (4/9/2015 1-12819 $316.00 PWFLT-HERCULES POWER STR 245725 4/30/2015 EAGLE TIRE & AUTOMOTIVE (4/9/2015 1-12819 $84.41 Sales Tax 245860 4/30/2015 SCARFF FORD, 4/8/2015 C55831 $615.01 PD-MAINTANCE PACKAGE/FIXED LIG 245725 4/30/2015 EAGLE TIRE & AUTOMOTIVE (4/9/2015 1-12819 $576.04 PWFLT-BREAKSITIRES 245874 4/30/2015 SPARKS CAR CARE, 4/7/2015 37503 $51.40 PD-OIL CHANGE 245874 4/30/2015 SPARKS CAR CARE, 4/7/2015 37504 $60,88 PD-OIL CHANGE/FIX TIRE 245874 4/30/2015 SPARKS CAR CARE, 4/7/2015 37508 $30.62 PD-REPLACED WIPER BLADES 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 4/7/2015 25856 $150 00 PD-VEHICLE CLEANING SVC 245883 4/30/2015 SYSTEMS FOR PUBLIC SAFE14/7/2015 26252 $472 62 PD-REMOVE ALL EMERGENCY EQUIPM 245883 4/30/2015 SYSTEMS FOR PUBLIC SAFE14/7/2015 26442 $740 09 PD-REMOVE ALL EMERGENCY EQUIPM 245874 4/30/2015 SPARKS CAR CARE, 3/31/2015 37451 $39.64 PD-OIL CHANGE 245874 4/30/2015 SPARKS CAR CARE, 3/31/2015 37453 $39.64 PD-OIL CHANGE 245902 4/30/2015 UTILITIES UNDERGROUND, 3/31/2015 5030128 $285,09 SWM-LOCATING SVC AG13-018- 447 Key Bank Page 57 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245800 4/30/2015 MCDONOUGH & SONS INC, 3/31/2015 199792 $6,744.36 SWM-STREET SWEEPING SVC AG14-1 245903 4/30/2015 VADIS NORTHWEST, 3/31/2015 20336 $4,295.16 SWR-LITTER CONTROL PROG. AG14- 245903 4/30/2015 VADIS NORTHWEST. 3/31/2015 20336 $132.84 SWR-LITTER CONTROL PROG AG14- 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 3/31/2015 25654 $150.00 PD-6371 VEHICLE CLEANING SVC 245890 4/30/2015 TERMINIX, 4/1/2015 343843062 $136 88 PKM-PEST CONTROL 245697 4/30/2015 CERIUM NETWORKS INC, 3/31/2015 045487 $49.42 IT-PHONENOICE MAIL SYSTEM MAI 245697 4/30/2015 CERIUM NETWORKS INC, 3/31/2015 045487 $494.11 IT-PHONENOICE MAIL SYSTEM MAI 245697 4/30/2015 CERIUM NETWORKS INC, 3/31/2015 045487 $444.69 IT-PHONENOICE MAIL SYSTEM MAI 245732 4/30/2015 EVERSON'S ECONO-VAC INC,3/31/2015 074716 $25,816,44 SWM-INFRASTRUCTURE MAINT AG13- 245732 4/30/2015 EVERSON'S ECONO-VAC INC,4/16/2015 074820 $14,733.74 SWM-INFRASTRUCTURE MAINT AG13- 245874 4/30/2015 SPARKS CAR CARE, 4/16/2015 37551 $627.34 PD-NEW TIRES 245840 4/30/2015 POWERSPORTS NORTHWES14/16/2015 2274166 $127.24 PD-REPAIRED RADIO 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 4/16/2015 25866 $150.00 PD-VEHICLE CLEANING SVC 245732 4/30/2015 EVERSON'S ECONO-VAC INC,4/15/2015 074798 $25,894.05 SWM-INFRASTRUCTURE MAINT AG13- 245874 4/30/2015 SPARKS CAR CARE, 4/15/2015 37566 $14 24 PD-FIX VALVE STEM 245661 4/30/2015 ADVANCED SAFETY & FIRE S'4/20/2015 134303 $165 18 PD-FIRE EXT SERVICED 245874 4/30/2015 SPARKS CAR CARE, 4/17/2015 37511 $40 57 PD-OIL CHANGE 245874 4/30/2015 SPARKS CAR CARE, 4/17/2015 37543 $454 07 PD-OIL CHANGE 245874 4/30/2015 SPARKS CAR CARE, 4/17/2015 37578 $420 02 PD-OIL CHANGE/ RADIATOR 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 4/17/2015 25876 $150.00 PD-VEHICLE CLEANING SVC 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 4/17/2015 25877 $150 00 PD-VEHICLE CLEANING SVC 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 4/21/2015 25882 $150.00 PD-VEHICLE CLEANING SVC 245874 4/30/2015 SPARKS CAR CARE, 4/21/2015 37598 $109 35 PD-FUSE 245874 4/30/2015 SPARKS CAR CARE, 4/21/2015 37599 $218.52 PD-OIL CHANGE 245874 4/30/2015 SPARKS CAR CARE, 4/21/2015 37603 $43 47 PD-OIL CHANGE 245800 4/30/2015 MCDONOUGH & SONS INC, 4/10/2015 199969 $190 97 PKM-PARKING LOT CLEANING AG13- 448 Key Bank Page 58 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245874 4/30/2015 SPARKS CAR CARE, 4/9/2015 37522 $76 08 PD-FIXED FRONT BREAK 245662 4/30/2015 ADVANCED TRAFFIC PRODUC4/13/2015 0000012139 $1,089.53 PD-NEW EMITTER 245725 4/30/2015 EAGLE TIRE & AUTOMOTIVE (4/11/2015 1-12872 $64,82 PWFLT-OIL CHANGE 245725 4/30/2015 EAGLE TIRE & AUTOMOTIVE (4/11/2015 1-12877 $202.67 PWFLT-NEW BATTERY 245725 4/30/2015 EAGLE TIRE & AUTOMOTIVE (4/11/2015 1-12879 $55.79 PWFLT-OIL CHANGE 245920 4/30/2015 WASHINGTON TRACTOR INC,4/10/2015 695530 $863.31 FLT-REPAIRS TO BENT ROLLER BEA 245874 4/30/2015 SPARKS CAR CARE, 4/10/2015 37521 $586.81 PD-OIL CHANGE 245874 4/30/2015 SPARKS CAR CARE, 4/13/2015 37540 $59.52 PD-OIL CHANGE 245810 4/30/2015 MT VIEW LOCATING SERVICE4/13/2015 21588B $120.00 PKM-CLEARED AREA WEST OF HISTO 245893 4/30/2015 THE FAB SHOP LLC, 4/13/2015 22272 $246.15 PD-INSPECT TRAILER FOR CRACKS 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 4/14/2015 25674 $150_00 PD-VEHICLE CLEANING SVC 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 4/14/2015 25675 $150 00 PD-VEHICLE CLEANING SVC 245874 4/30/2015 SPARKS CAR CARE, 4/14/2015 37542 $40 57 PD-OIL CHANGE 245833 4/30/2015 PETTY CASH-POLICE DEPT, 4/23/2015 PD-04/23/15 $14_75 PD-REPLACEMENT LICENSE- 245833 4/30/2015 PETTY CASH-POLICE DEPT, 4/23/2015 PD-04/23/15 $81 50 PD-TWO LICENSE PLATES- 245896 4/30/2015 TOTAL LANDSCAPE CORP, 4/30/2015 61713 $919 80 PKM-LANDSCAPE MAINT. SVC. AG13 246089 5/15/2015 PETE'S TOWING SERVICE, 2/23/2015 381341 $188.89 FLT-VEHICLE TOW SVC 245860 4/30/2015 SCARFF FORD, 3/24/2015 C55493 $319.08 PD-FIXED TRANSMISSION 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 3/23/2015 25466 $150.00 PD-VEHICLE CLEANING SVC 245874 4/30/2015 SPARKS CAR CARE, 3/23/2015 37359 $608.57 PD-OIL CHANGE/REPLACE BRAKES 245885 4/30/2015 TAC-SOUTH BOUND HONDA, 3/24/2015 41802 $1,234.28 PD-TRAINING/MAINTENANCE/REPAIR 246118 5/15/2015 SPARKS CAR CARE, 5/6/2015 37695 $54 80 PD-OIL CHANGE 246133 5/15/2015 THE FAB SHOP LLC, 5/5/2015 22401 $689 22 PWFLT-REPAIR BLEACHERS 246121 5/15/2015 SPEEDY GLASS -TACOMA, 5/5/2015 3309398 $32_85 PD-VEHICLE WINDSHIELD REPAIR 246118 5/15/2015 SPARKS CAR CARE, 5/5/2015 37632 $273.59 PD-OIL CHANGE/POWER STEERING 246118 5/15/2015 SPARKS CAR CARE. 5/5/2015 37634 $260 80 PD-OIL CHANGE 449 Key Bank Page 59 of 69 Check No_ Date Vendor Invoice Date Invoice Description AmountGL Total 246118 5/15/2015 SPARKS CAR CARE, 5/5/2015 37688 $614 65 PD-STARTER/POWER STEERING/MINO 246118 5/15/2015 SPARKS CAR CARE, 5/5/2015 37692 $14_24 PD-VALVE STEMS 246118 5/15/2015 SPARKS CAR CARE, 5/5/2015 37699 $15.09 PD-VALVE STEMS 245934 5/15/2015 ADVANCED PRO FITNESS REIS/5/2015 05051503TLK $115.90 FWCC-FITNESS EQUIP. SVC AG11-1 245842 4/30/2015 PRO TOUCH AUTO INTERIOR 3/17/2015 25465 $150.00 PD-VEHICLE CLEANING SVC 245939 5/15/2015 AL'S TOWING, 4/28/2015 78866 $198 20 PD-VEHICLE TOW SVC 246091 5/15/2015 PHIL'S SOUTH SIDE CYCLERY4/28/2015 856754 $60.23 PD-BICYCLE REPAIR 246055 5/15/2015 LOWE'S HIW INC, 12/11/2014 902092 $122.13 PW-LED CS 245978 5/15/2015 COPIERS NORTHWEST INC, 12/31/2014 INV1139344 $1,395.00 IT-3 YEAR MAINTENANCE AGREEMEN 245978 5/15/2015 COPIERS NORTHWEST INC, 12/31/2014 INV1139344 $132_53 Sales Tax 246133 5/15/2015 THE FAB SHOP LLC, 4/28/2015 22370 $415.72 PWFLT-WELD D-RINGS 246086 5/15/2015 PACIFIC POWER PRODUCTS, 4/29/2015 6412002-00 $1,119.40 PWFLT-INSPECTION/REPLACE AIR I 246086 5/15/2015 PACIFIC POWER PRODUCTS, 4/29/2015 6412002-00 $106.34 Sales Tax 246118 5/15/2015 SPARKS CAR CARE, 4/29/2015 37642 $40.99 PD-OIL CHANGE 245987 5/15/2015 EAGLE TIRE &AUTOMOTIVE (4/29/2015 1-13137 $97.52 PWFLT-FLEET REPAIRS/MAINTENANC 245975 5/15/2015 COMPLETE COLLISION CENTl4/29/2015 11581 $112.79 PD-VEHICLE REPAIR/PAINTING SVC 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (4/30/2015 1-13153 $300.70 PWFLT-FIX REAR HATCH 246118 5/15/2015 SPARKS CAR CARE, 5/4/2015 37680 $240.62 PD-BATTERY 246074 5/15/2015 NORTHWEST TOWING INC, 5/4/2015 406893 $245.01 PD-VEHICLE TOW SVC 246048 5/15/2015 LARSEN SIGN CO , 4/27/2015 18721 $164,10 PD-MAINTENANCE/REPAIR 246122 5/15/2015 SPRAGUEPESTCONTRO~ 4/27/2015 2566446 $96.80 PKDBC-FACILITIES PEST CONTROL 246064 5/15/2015 MT VIEW LOCATING SERVICE4/27/2015 21702B $200.00 PKM-LOCATED LOW VOLTAGE POWER 246084 5/15/2015 ORIENTAL GARDEN CENTER, 4/28/2015 11380 $49_68 PWST-REPAIR LEAF BLOWER 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (4/25/2015 1-13080 $181 08 PWFLT-FLEET REPAIRS/MAINTENANC 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (4/25/2015 1-13083 $55.79 PWFLT-FLEET REPAIRS/MAINTENANC 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (4/25/2015 1-13084 $48 13 PWFLT-FLEET REPAIRS/MAINTENANC 450 Key Bank Page 60 of 69 Check No Date Vendor Invoice Date Invoice Description AmountGL Total 246118 5/15/2015 SPARKS CAR CARE, 4/24/2015 37588 $1,171 -40 PD-ALIGNMENT/ENGINE MOUNT/REPL 246118 5/15/2015 SPARKS CAR CARE, 4/24/2015 37624 $485 37 PD-OIL CHANGE/COOLANT SVC/BRAK 246086 5/15/2015 PACIFIC POWER PRODUCTS, 4/24/2015 6415280-00 $408.02 FLT-FIX BACK UP ALARM 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (4/27/2015 1-13087 $214.19 PWFLT-FLEET REPAIRS/MAINTENANC 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (4/23/2015 EAGLE $573.20 PWFLT-BRAKES 246097 5/15/2015 PRO TOUCH AUTO INTERIOR 4/23/2015 25697 $150.00 PD-VEHICLE CLEANING SVC 246118 5/15/2015 SPARKS CAR CARE, 4/23/2015 37618 $38.00 PD-OIL CHANGE 246021 5/15/2015 HIS HANDS LAWN CARE & SE4/23/2015 3824 $1,274.12 FWCC-LANDSCAPE SERVICES AG15-0 246021 5/15/2015 HIS HANDS LAWN CARE & SE4/23/2015 3846 $1,274.12 FWCC-LANDSCAPE SERVICES AG15-0 245874 4/30/2015 SPARKS CAR CARE, 3/24/2015 37388 $170.93 PD-OIL CHANGE/FIXED BATTERY 245874 4/30/2015 SPARKS CAR CARE, 3/24/2015 37392 $541.38 PD-OIL CHANGE 246121 5/15/2015 SPEEDY GLASS -TACOMA, 4/22/2015 9172-1412844 $216 82 PWFLT-VEHICLE WINDSHIELD REPAI 246070 5/15/2015 NAPA AUTO PARTS, 4/16/2015 401619 $47 46 FLT-BELTS TO RUN MOWER BLADES 246138 5/15/2015 TOTAL LANDSCAPE CORP, 4/15/2015 61888 $2,940 14 PKM-LANDSCAPE MAINT. SVC. AG13 246138 5/15/2015 TOTAL LANDSCAPE CORP, 4/15/2015 61888 $1,633.29 PKM-LANDSCAPE MAINT. SVC. AG13 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE ( 4/16/2015 1-12932 $1,082,80 PWFLT-BREAKS/TIRES 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (4/16/2015 1-12932 $102.87 Sales Tax 246041 5/15/2015 KING COUNTY RADIO, 4/20/2015 00440062 $121,55 IT-PD RADIO INSTALL 246129 5/15/2015 TAC-SOUTH BOUND HONDA, 4/17/2015 42036 $1,442.38 PD-SPARK PLUG/OIL CHANGE 246121 5/15/2015 SPEEDY GLASS -TACOMA, 4/17/2015 9172-3296235 $216.82 PWFLT-VEHICLE WINDSHIELD REPAI 246004 5/15/2015 FERRELLS FIRE EXTINGUISHl4/10/2015 23896 $205.86 PKM-FIRE EXTINGUISHER 246010 5/15/2015 FROULAALARM SYSTEMS INC4/13/2015 135826 $604 99 CHB-FIRE ALARM TEST 246087 5/15/2015 PAPE MACHINERY INC, 4/15/2015 2328717 $3,180 98 FLT-NEW CARBURETOR/INSTALLED E 246087 5/15/2015 PAPE MACHINERY INC, 4/15/2015 2328717 $62_50 FLT-INSPECTION 246087 5/15/2015 PAPE MACHINERY INC, 4/15/2015 2328717 $308 14 Sales Tax 245962 5/15/2015 CDW GOVERNMENT INC, 4/14/2015 TT66445 $916 72 IT-PD PARTS PRINTER FOR MDC 451 Key Bank Page 61of69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245874 4/30/2015 SPARKS CAR CARE, 3/23/2015 37386 $43 47 PD-OIL CHANGE 245874 4/30/2015 SPARKS CAR CARE, 3/23/2015 37387 $46 26 PD-REPLACE BURNT OUT BACK UP L 245874 4/30/2015 SPARKS CAR CARE, 3/23/2015 37395 $76 00 PD-OIL CHANGE 245826 4/30/2015 PAPE MACHINERY INC, 3/23/2015 9372485 $87_17 PWFLT-BEARING SCRE FOR PAVER 245671 4/30/2015 AUBURN VALLEY TOWING, 3/4/2015 72722 $170-27 PD-TOWING SERVICE MECHANICAL P 245671 4/30/2015 AUBURN VALLEY TOWING, 3/2/2015 72714 $204_77 PD-TOW SERVICE 245689 4/30/2015 CAR WASH ENTERPRISES, 2/28/2015 1688 $45_00 PD-02/15 VEHICLE CLEANING SVC 245800 4/30/2015 MCDONOUGH & SONS INC, 2/28/2015 199791 $6,744.36 SWM-STREET SWEEPING SVC AG14-1 245781 4/30/2015 KCDA PURCHASING COOPER12/11/2014 3866882 $2,058.60 RETAINAGE IS HELD BY KCDA- 245883 4/30/2015 SYSTEMS FOR PUBLIC SAFE12/3/2015 26001 $146.52 PD-REPLACE LIGHTS 245800 4/30/2015 MCDONOUGH & SONS INC, 1/31/2015 199790 $6,744.36 SWM-STREET SWEEPING SVC AG14-1 246085 5/15/2015 OSAKA GARDEN SERVICE, 4/22/2015 35869 $455.52 PKM-INSECT CONTROL 246118 5/15/2015 SPARKS CAR CARE, 4/22/2015 37591 $579 78 PD-OIL CHANGENALVE STEM/TRAN 246118 5/15/2015 SPARKS CAR CARE, 4/22/2015 37609 $445.86 PD-OIL CHANGE/POW STEER SVC 245930 5/15/2015 AARO INC OBA THE LOCK SH<4/22/2015 0000002663 $524.51 PD-DEADBOLD 245944 5/15/2015 ARC IMAGING RESOURCES, 4/21/2015 999955 $137.84 IT-OCE PLOTTER SYSTEM MAINT AG 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (4/21/2015 1-13004 $19-71 PWFLT-FLEET REPAIRS/MAINTENANC 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (4/21/2015 1-13007 $15 45 PWFLT-FLEET REPAIRS/MAINTENANC 246032 5/15/2015 JGM TECHNICAL SERVICES IM/21/2015 1731 $126 83 PKM-ON CALL ELECT SVC AG12-036 246032 5/15/2015 JGM TECHNICAL SERVICES IM/21/2015 1731 $24.30 PKM-ON CALL ELECT SVC AG12-036 246032 5/15/2015 JGM TECHNICAL SERVICES IM/21/2015 1731 $68 47 PKM-ON CALL ELECT SVC AG12-036 246060 5/15/2015 MCDONOUGH & SONS INC, 4/21/2015 200288 $925.17 PKM-PARKING LOT CLEANING AG13- 246129 5/15/2015 TAC-SOUTH BOUND HONDA, 4/21/2015 2084343 $767 53 PD-SPARK PLUG/OIL CHANGE/BRAKE 246159 5/15/2015 WESTERN EQUIPMENT DISTM/20/2015 770740.2 $129.60 PWFLT-DRIVE WHEEL 246086 5/15/2015 PACIFIC POWER PRODUCTS, 4/20/2015 6411725-00 $200 23 PWFLT-SERVICE BREAKS 246159 5/15/2015 WESTERN EQUIPMENT DISTM/20/2015 774973 $77 96 PWFLT-BALL JOINT 452 Key Bank Page 62 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245978 5/15/2015 COPIERS NORTHWEST INC, 4/20/2015 INV1192633 $94 41 IT-04/15 COPIERS/PRINTERS MAIN 245978 5/15/2015 COPIERS NORTHWEST INC, 4/20/2015 INV1192633 $47 20 IT-04/15 COPIERS/PRINTERS MAIN 245978 5/15/2015 COPIERS NORTHWEST INC, 4/20/2015 INV1192633 $1,274.50 IT-04/15 COPIERS/PRINTERS MAIN 245978 5/15/2015 COPIERS NORTHWEST INC, 4/20/2015 INV1192633 $1, 180.09 IT-04/15 COPIERS/PRINTERS MAIN 245978 5/15/2015 COPIERS NORTHWEST INC, 4/20/2015 INV1192633 $519 24 IT-04/15 COPIERS/PRINTERS MAIN 245978 5/15/2015 COPIERS NORTHWEST INC. 4/20/2015 INV1192633 $1,604.91 IT-04/15 COPIERS/PRINTERS MAIN ROAD SVCS/PERMITS-INTGVT $27,451.06 245784 4/30/2015 KING COUNTY FINANCE DIVIE1/31/2015 55587-55598 $7,338.68 PWTR-01/15 DISC INVOICE TRFFC- 245784 4/30/2015 KING COUNTY FINANCE DIVIE1/31/2015 55587-55598 $1,640.25 PWTR-01/15 DISC INVOICE TRFFC- 246040 5/15/2015 KING COUNTY FINANCE DIVIOZ/28/2014 38159-38495 $36.00 PWTR-02/14 DISC INVOICE TRFFC- 245912 4/30/2015 WA STATE DEPT OF TRANSPC4/14/2015 RE 41 JA8860 L001 $342.32 PWST-PLAN REVIEW 245784 4/30/2015 KING COUNTY FINANCE DIVIE3/31/2015 57896-57912 $17,984.68 PWTR-03/15 DISC INVOICE TRFFC- 245784 4/30/2015 KING COUNTY FINANCE DIVIE3/31/2015 57896-57912 $109.13 PWTR-03/15 DISC INVOICE TRFFC- ROADWAYS $120,743.00 246047 5/15/2015 LAKESIDE INDUSTRIES INC, 4/30/2015 15074-1 $120,743 00 PWST-2015 ASPHALT OVERLAY PROJ SALES TAX PAYABLE $10,061.49 5155385 5/15/2015 WA STATE REVENUE DEPART5/4/2015 601-223-5385 $10,055.76 Fl-04/15 REMIT SVC TAX 5155385 5/15/2015 WA STATE REVENUE DEPART5/4/2015 601-223-5385 $5 73 Fl-04/15 REMIT SALES TAX SALES TAX PAYABLE-RECREAT $12,391.08 5155385 5/15/2015 WA STATE REVENUE DEPART5/4/2015 601-223-5385 $6,940.46 Fl-04/15 REMIT SALES TAX 5155385 5/15/2015 WA STATE REVENUE DEPART5/4/2015 601-223-5385 $5,450 62 Fl-04/15 REMIT SALES TAX-FWCC SBCC SURCHARGE $609.00 246154 5/15/2015 WA STATE-STATE REVENUES,5/4/2015 APRIL 2015 $609.00 Fl-04/15 SBCC SURCHARGE FEES SCHOOL IMPACT FEES $216,996.00 246001 5/15/2015 FEDERAL WAY SCHOOL DISTf5/5/2015 SIF-APRIL 2015 $216,996.00 Fl-04/15 SCHOOL IMPACT FEES & SEWER BILLINGS $198.45 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 460602 $198.45 PKM-02/15 2645 312TH ST S #460 SMALL OFFICE APPARATUS $2,025.75 245993 5/15/2015 EMPIRE FACILITY SERVICES 14/28/2015 30604 $2,025 75 PD-OFFICE DESK SUITE FOR CHIEF SMALL TOOLS · SHOP $1,778.92 453 Key Bank Page 63 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245663 4/30/2015 AGRI SHOP INC, 3/19/2015 37849 $80,01 SWM-AIR FILTER 245817 4/30/2015 NEW LUMBER & HARDWARE 111/24/2014 283649 $14.77 PWST-TOOL FOR WORK TRUCK 245945 5/15/2015 ARCMATE MANUFACTURING 14/13/2015 INV032258 $184,94 PKM-LITTER GETTER 245945 5/15/2015 ARCMATE MANUFACTURING 14/13/2015 INV032258 $184.94 PKM-LITTER GETTER 246055 5/15/2015 LOWE'S HIW INC, 4/9/2015 02072 $36 39 PWST-TREE PRUNER 246015 5/15/2015 GRAINGER INC, 4/16/2015 9718396477 $97,73 PARKS-HEADLAMP 246055 5/15/2015 LOWE'S HIW INC, 4/23/2015 23675 $43.64 PKM-TOOLS 246072 5/15/2015 NEW LUMBER & HARDWARE 14/24/2015 286275 $68.96 PLM-TAPER BAR 245698 4/30/2015 CESSCO-THE CUT&CORE STC4/8/2015 3722 $321.93 PW-CONCRETE CHAIN SAW BLADE RE 245802 4/30/2015 MCMASTER-CARR, 4/14/2015 27746538 $78 09 PARKS-SQUEEZE-HANDLE GRIPPING 245758 4/30/2015 GRAINGER INC, 4/9/2015 9711828765 $76.09 PARKS-CAPACITANCE METER 245698 4/30/2015 CESSCO-THE CUT&CORE STC3/25/2015 3675 $18.07 SWM-SIR FILTER 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $-82.13 SWM-TOOL CARRIER RETURNED 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $165.37 SWM-TOOL CARRIER 41529491 5/15/2015 US BANK, 5/6/2015 APRIL2015 $82.13 SWM-TOOL CARRIER 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL2015 $19 68 PKM-TOOLS 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $227 16 PKM-PARKS APPRECIATION SUPPLIE 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $161-15 PKM-PUTTY KNIFE/BATTERY/CEMENT 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $547 34 PKM-RENTAL EQUIPMENT 246022 5/15/2015 HOME DEPOT-DEPT 32-25007:5/11/2015 APRIL 2015 $-547 34 PKM-RENTAL EQUIPMENT STONE & GRAVEL $1,985.01 245797 4/30/2015 LLOYD ENTERPRISES INC 4/6/2015 186440 $25.97 SWM-NEW CB IN STAL 246157 5/15/2015 WASHINGTON ROCK QUARRl4/27/2015 53802 $1,01237 PKM-SAND/GRAVEL/ROCK 246157 5/15/2015 WASHINGTON ROCK QUARRl4/23/2015 53728 $946 67 PKM-SAND/GRAVEL/ROCK QUARRY TAXES/ASSESSMENTS-INTERGOVT $16,469.17 5155385 5/15/2015 WA STATE REVENUE DEPART5/4/2015 601-223-5385 $4,670 49 Fl-04/15 REMIT SALES TAX DBC 5155385 5/15/2015 WA STATE REVENUE DEPART5/4/2015 601-223-5385 $16,469 17 Fl-04/15 REMIT SALES TAX FWCC 454 Key Bank Page 64 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 5155385 5/15/2015 WA STATE REVENUE DEPART5/4/2015 601-223-5385 $-4,670 49 Fl-04/15 REMIT SALES TAX TIRES $4,140.69 245941 5/15/2015 AMERICAN TIRE DISTRIBUTOl5/5/2015 S059700461 $139.10 PD-1 NEWTIRE 245987 5/15/2015 EAGLE TIRE & AUTOMOTIVE (4/30/2015 1-13152 $389,56 PWFLT-FLEET REPAIRS/MAINTENANC 245874 4/30/2015 SPARKS CAR CARE, 4/6/2015 37489 $14 24 PD-REPAIR TIRE 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl4/6/2015 S058555459 $119.88 PD-1 NEW TIRE 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl4/6/2015 S058555467 $239.77 PD-TIRES FOR STOCK/REPAIR 245874 4/30/2015 SPARKS CAR CARE, 4/3/2015 37484 $28.46 PD-OIL CHANGE/REP[LACE DEFECTI 245725 4/30/2015 EAGLE TIRE & AUTOMOTIVE (4/9/2015 1-12819 $99.80 PWFLT-BREAKSfTIRES 245725 4/30/2015 EAGLE TIRE & AUTOMOTIVE (4/9/2015 1-12819 $9.44 Sales Tax 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl4/7/2015 S058588927 $139 10 PD-1 NEWTIRE 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl4/15/2015 S058914905 $479.54 PD-4 NEW TIRES 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl4/15/2015 S058927911 $119.88 PD-1 TIRE 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl4/16/2015 S058967761 $554.00 PD-4 NEW TIRES 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl3/24/2015 S058043711 $480 76 PD-4 NEWTIRES 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl3/24/2015 S058046388 $268 72 PD-2 NEW TIRES 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl3/24/2015 S058063577 $138.86 PD-1 NEW TIRE 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl3/24/2015 S058065661 $-245 68 PD-RETURNED 2 TIRES 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl4/21/2015 S059148212 $554.00 PD-4 NEW TIRES 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl4/21/2015 S059148213 $166 14 PD-2 NEW TIRES 245941 5/15/2015 AMERICAN TIRE DISTRIBUT05/6/2015 S059740066 $139 10 PD-1 NEWTIRE 245941 5/15/2015 AMERICAN TIRE DISTRIBUTOl5/6/2015 S059752417 $122 84 PD-1 NEWTIRE 245874 4/30/2015 SPARKS CAR CARE, 3/25/2015 37408 $10.95 PD-BALANCE TIRES 245667 4/30/2015 AMERICAN TIRE DISTRIBUTOl3/25/2015 S058108416 $139 46 PD-1 NEW TIRE 246020 5/15/2015 HINSHAWS MOTORCYCLE, 4/30/2015 96044672 $32.77 PD-REPAIR REAR TIRE TOPSOIL $2,725.51 245961 5/15/2015 CARPINITO BROS INC, 4/30/2015 D161139 $360.53 PARKS-BARK 455 Key Bank Page 65 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245979 5/15/2015 CORLISS RESOURCES INC, 4/3/2015 460486 $27 38 PWST-TOPSOIL 245797 4/30/2015 LLOYD ENTERPRISES INC, 3/25/2015 186159 $376 45 PKM-RETAIL PURCHASE 245928 5/15/2015 410 QUARRY LLC, 4/24/2015 20286 $1,281 .15 PKM-BARK 245979 5/15/2015 CORLISS RESOURCES INC, 4/21/2015 463289 $680 00 PKM-TOPSOIL TRAFFIC INFRACTIONS $298.00 246077 5/15/2015 O'CONNOR, KEVIN 4/28/2015 04/28/15 $149,00 MC-OVERPAYMENT 245786 4/30/2015 KING-DUNBAR, JANICE 4/20/2015 0991400109583 $149.00 MC-REFUND CHECK-CHARGED LATE N TRANSPORTATION EQUIPMENT $224, 114.88 245707 4/30/2015 COLUMBIA FORD, 4/17/2015 3-F1167 $31,037.70 PD-FORD POLICE INTERCEPTOR- 245707 4/30/2015 COLUMBIA FORD, 4/17/2015 3-F991 $28,659.00 PD-FORD POLICE INTERCEPTOR UTI 245707 4/30/2015 COLUMBIA FORD, 4/17/2015 3-F991 $2,378 70 Sales Tax 245831 4/30/2015 PETTY CASH -Fl, 4/21/2015 F 1-04/21 /15 $45 25 Fl-VEHICLE REGISTRATION 245831 4/30/2015 PETTY CASH -Fl, 4/21/2015 Fl-04/21 /15 $45.25 Fl-VEHICLE REGISTRATION 245883 4/30/2015 SYSTEMS FOR PUBLIC SAFE14/7/2015 26234 $4,676.51 PD-NEW VEHICLE SETUP 245707 4/30/2015 COLUMBIA FORD, 4/9/2015 3-F1440 $26,518.00 FLT-VEHICLE & OPTIONS AS SHOWN 245707 4/30/2015 COLUMBIA FORD, 4/9/2015 3-F1440 $2,200.99 Sales Tax 245812 4/30/2015 NATIONAL BARRICADE COMP.4/8/2015 258081 $79,836.00 FLT-4 SOLAR TECH MID-SIZE FULL 245812 4/30/2015 NATIONAL BARRICADE COMP.4/8/2015 258081 $7,584.42 Sales Tax 246048 5/15/2015 LARSEN SIGN CO , 4/30/2015 18748 $946.31 PD-GRAPHICS, LETTERING 246050 5/15/2015 LEGACY FORD, 5/11/2015 229572 $26,498.00 FLT-VEHICLE & OPTIONS AS SHOWN 246050 5/15/2015 LEGACY FORD, 5/11/2015 229572 $2,278 83 Sales Tax 246090 5/15/2015 PETTY CASH-POLICE DEPT, 5/11/2015 PD-05/11/15 $95 50 PD-REG FEES FOR NEW VEHICLE- 246112 5/15/2015 SETINA MANUFACTURING C04/21/2015 98596 $957.92 PD-REPLACEMENT VEHICLES PRISON 246048 5/15/2015 LARSEN SIGN CO .. 4/20/2015 18675 $946 31 PD-GRAPHICS PACKAGE APPLIED 245883 4/30/2015 SYSTEMS FOR PUBLIC SAFE12/27/2015 26235 $4,430 36 PD-CAPITAL REPLACEMENT MARKED 245883 4/30/2015 SYSTEMS FOR PUBLIC SAFE13/24/2015 26141 $4,979 83 PD-NEW VEHICLE SETUP UNEMOLYMENT SERVICES· CLAIMS $4,108.86 456 Key Bank Page 66 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 245913 4/30/201.5 WA STATE EMPLOYMENT SEC4/23/2015 601-223-538 $4,10886 HR-Q1 BENEFIT CHARGE USE TAX PAYABLE $467.15 5155385 5/15/2015 WA STATE REVENUE DEPART5/4/2015 601-223-5385 $467 15 Fl-04/15 REMIT USE TAX WASTE DISPOSAL BILLINGS $8,314.76 245797 4/30/2015 LLOYD ENTERPRISES INC, 3/9/2015 185675 $642 06 PWST-MATERIAL DISPOSAL 245937 5/15/2015 ALL BATTERY SALES & SERVl4/20/2015 870623 $639.73 SWR-BATTERY COLLECTION AT 4/18 246110 5/15/2015 SEADRUNAR RECYCLING, 4/21/2015 72744 $500.00 SWR-SHREDDING SERVICE AT 4/18/ 245929 5/15/2015 A PLUS REMOVAL & RECYCLl14/21/2015 4778 $3,340,00 SWR-METAL, MATTRESSES AND PLAS 245992 5/15/2015 EMERALD SERVICES INC, 4/13/2015 1346450 $127 50 SWM-RECYCLING SERVICES FEES 246052 5/15/2015 LLOYD ENTERPRISES INC, 4/14/2015 186557 $43.80 SWM-STREETS MAINT SERVICES 246124 5/15/2015 STERICYCLE INC, 4/27/2015 3002999970 $128.62 PD-MEDICAL WASTE REMOVAL SERVI 246139 5/15/2015 TOTAL RECLAIM INC, 4/27/2015 151120 $800.00 SWR-ELECTRONICS COLLECTION AT 245789 4/30/2015 L & STIRE COMPANY, 4/18/2015 75759 $862.50 SWR-TIRES COLLECTION AT 4/18/1 245878 4/30/2015 STYRO RECYCLE LLC, 4/19/2015 3819 $300.00 SWR-STYROFOAM AND PACKING PEAN 245785 4/30/2015 KING COUNTY SOLID WASTE,4/13/2015 1460299 $35.49 PWST-DISPOSAL OF WASTE DUMPED 245797 4/30/2015 LLOYD ENTERPRISES INC, 4/9/2015 186412 $46 14 PWST-WASTE CONCRETE &ASPHALT 245797 4/30/2015 LLOYD ENTERPRISES INC, 4/7/2015 186463 $177 67 SWM-PIPE REPAIR 245877 4/30/2015 STERICYCLE INC, 3/31/2015 3002976637 $22.28 PD-MEDICAL WASTE REMOVAL SERVI 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $532,56 SWR-LITTER CONTROL DISPOSAL 41529491 5/15/2015 US BANK, 5/6/2015 APRIL 2015 $27.56 SWR-RECYCLING GARBAGE ACCOUNT 41529491 5/15/2015 US BANK, 5/6/2015 APRIL2015 $21 60 SWR-ORGANICS RECYCLING SERVICE 246055 5/15/2015 LOWE'S HIW INC, 4/2/2015 10164 $45 35 PWST-HARDENER FOR PAINT 245797 4/30/2015 LLOYD ENTERPRISES INC, 3/30/2015 186263 $21 90 SWM-DUMP ASPHALT WATER BILLINGS $3,420.00 246101 5/15/2015 PUGET SOUND ENERGY INC, 4/30/2015 220006213759 $187 56 PKM-03/15 726 S 356TH GAS #493 245741 4/30/2015 FEDERAL WAY PUBLIC SCH013/31/2015 AR10462 $385 74 PKM-11/25/14-1/20/15 SAG IRRIG 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/3/2015 2984001 $24.70 PKM-02/15 31850 7TH AVE SW #29 457 Key Bank Page 67 of 69 Check No_ Date Vendor Invoice Date Invoice Description AmountGL Total 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 460602 $2.01 PKM-02/15 2645 312TH ST S #460 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 482303 $24 70 PWST-02/15 28866 PAC HWY S #48 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 482405 $-4_07 PWST-02/15 28850 PAC HWY #4824 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 2049903 $24 70 PKM-02/15 31531 1ST AVES #20 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 1941803 $24 70 M0-02/15 31600 20AVE S #19418 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 1946803 $12.82 M0-02/15 31600 20TH AVES 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 3278301 $24 70 PWST-02/15 32009 23RD AVES #3 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 3336101 $24 70 PWST-02/15 31026 PAC HWY #3336 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 3364101 $28.79 PWST-02/15 1618 S 288TH ST#33 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 3481301 $24.70 PWST-12/31-02/25/15 SR 99/279T 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 3488801 $24.70 PWST-02/15 31802 21ST AVES #3 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 3540201 $24 70 PWST-02/15 29627 PAC HWY S #3 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 3540301 $24.70 PWST-02/15 28719 PAC HWY S #35 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 3545101 $24 70 PWST-02/15 29102 PAC HWY #3545 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 3568101 $24 70 PWST-02/15 30799 PAC HWY IRRIG 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 3621801 $24_70 PWST-02/151401 SW312TH STREE 245791 4/30/2015 LAKEHAVEN UTILITY DISTRIC4/22/2015 2832301 $24.70 PKM-02115 30619 16TH AVE SW#2 246127 5/15/2015 TACOMA PUBLIC UTILITIES, 4/24/2015 100048250 $461.45 DBC-04/15 DASH PT. RD- 246127 5/15/2015 TACOMA PUBLIC UTILITIES, 4/24/2015 100048250 $230,68 DBC-04/15 DASH PT. RD- 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 2814401 $24.70 PKM-02/15 2645 312TH I RR/ANNEX 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 3200201 $24 70 PWST-04/15 32002 32RD AEV S #3 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 3488801 $24.70 PWST-04/15 31802 21ST AVES #3 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 3642501 $24.70 PWST-04/15 30801 14TH AVES #3 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 822402 $327 24 PKM-02/15 30009 16TH AVE #8224 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 824102 $202 48 PKM-02/15 30000 14TH AVES #82 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 888103 $131.70 PKM-02/15 31132 28TH AVES #88 458 Key Bank Page 68 of 69 Check No. Date Vendor Invoice Date Invoice Description AmountGL Total 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 888302 $81.44 PKM-02/15 31104 28TH AVES #8 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 896402 $24.70 PKM-02/15 2410 312TH ST #8964 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC-4/13/2015 899802 $264.30 PKM-MM/YY 2410 312TH ST #1470 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 924602 $24.70 PKM-03/15 LAURELWOOD 61664278 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 2315204 $152.84 CDEC-04/15 2315204 31510 20TH 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 2322804 $24.70 CDED-04/15 31510 20TH AVE IRRI 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 2327404 $12.82 CDED-04/15 31510 20TH AVE FIRE 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/13/2015 101 $49.52 PKM-02/15 31132 28TH AVES #A 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/8/2015 3586001 $54 12 PKM-12/14-02/15 31531 1ST AVE 246101 5/15/2015 PUGET SOUND ENERGY INC, 4/16/2015 220006213759 $219 24 PKM-04/15 726 S 356TH GAS #493 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/16/2015 3033601 $51.22 PKM-03/15 28159 24TH PL S #303 246046 5/15/2015 LAKEHAVEN UTILITY DISTRIC4/16/2015 3568001 $49.40 PWST-04/15 30399 PACIFIC HWY S WITNESS FEES/JUROR FEES $5,416.09 934295 4/21/2015 JURY/WITNESS FUND, 4/21/2015 MC-04/20/15 $3,183.43 MC-REPLENISH JURY/WITNESS FUND 1159592 5/15/2015 JURY/WITNESS FUND, 5/11/2015 MC-05/11/15 $2,232.66 MC-REPLENISH JURY/WITNESS FUND WKRS COMPENSATION/IND INS $205.08 245914 4/30/2015 WA STATE LABOR & INDUSTR4/28/2015 1ST QTR 2015 $10.31 Fl-1QTR 2015 L&I VOLUNTEER HRS 245914 4/30/2015 WA STATE LABOR & INDUSTR4/28/2015 1STQTR 2015 $0.27 Fl-1QTR 2015 L&I VOLUNTEER HRS 245914 4/30/2015 WA STATE LABOR & INDUSTR4/28/2015 1STQTR 2015 $1 87 Fl-1QTR 2015 L&I VOLUNTEER HRS 245914 4/30/2015 WA STATE LABOR & INDUSTR4/28/2015 1STQTR 2015 $2 48 Fl-1QTR 2015 L&I VOLUNTEER HRS 245914 4/30/2015 WA STATE LABOR & INDUSTR4/28/2015 1ST QTR 2015 $2.70 Fl-1QTR 2015 L&I VOLUNTEER HRS 245914 4/30/2015 WA STATE LABOR & INDUSTR4/28/2015 1ST QTR 2015 $46 83 Fl-1QTR 2015 L&I VOLUNTEER HRS 245914 4/30/2015 WA STATE LABOR & INDUSTR4/28/2015 1STQTR2015 $17 56 Fl-1QTR 2015 L&I VOLUNTEER HRS 245914 4/30/2015 WA STATE LABOR & INDUSTR4/28/2015 1STQTR 2015 $2 83 Fl-1QTR 2015 L&I VOLUNTEER HRS 245914 4/30/2015 WA STATE LABOR & INDUSTR4/28/2015 1STQTR 2015 $115.55 Fl-1QTR 2015 L&I VOLUNTEER HRS 245914 4/30/2015 WA STATE LABOR & INDUSTR4/28/2015 1STQTR2015 $4 33 Fl-1QTR 2015 L&I VOLUNTEER HRS 245914 4/30/2015 WA STATE LABOR & INDUSTR4/28/2015 1ST QTR 2015 $0 35 Fl-1QTR 2015 L&I VOLUNTEER HRS 459 Key Bank Check No. Date Vendor Invoice Date Total CLAIMS PAID VIA WIRE TRANSFERS 4/17/2015 GROUP HEALTH -COOPERATIVE 4/17/2015 GROUP HEALTH -OPTIONS 4/24/2015 GROUP HEALTH-COOPERATIVE 4/24/2015 GROUP HEALTH -OPTIONS 511/2015 GROUP HEAL TH -COOPERATIVE 511/2015 GROUP HEAL TH -OPTIONS 5/08/2015 GROUP HEAL TH -COOPERATIVE 5/08/2015 GROUP HEAL TH -OPTIONS 5/15/2015 GROUP HEAL TH -COOPERATIVE 5/15/2015 GROUP HEALTH -OPTIONS GRAND TOTAL Invoice Description $2,760,189.82 MEDICAL\PHARMACY CLAIMS MEDICAL\PHARMACY CLAIMS MEDICALIPHARMACY CLAIMS MEDICAL\PHARMACY CLAIMS MEDICALIPHARMACY CLAIMS MEDICAL\PHARMACY CLAIMS MEDICALIPHARMACY CLAIMS MEDICAL\PHARMACY CLAIMS MEDICALIPHARMACY CLAIMS MEDICAL\PHARMACY CLAIMS $3,259,508 66 Page 69 of 69 AmountGL Total 5,697 58 48,188 34 223,042 37 73,999 20 32,406 28 34,824 24 1,933 36 19,158 71 8,836 52 51,232 24 $499,318 84 460