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LUTC MINS 05-04-2015City of Federal Way City Council Land Use /Transportation Committee May 4, 2015 City Hall 5:30 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee members Kelly Maloney and Lydia Assefa- Dawson. Committee Chair Celski excused. Council members in attendance: Deputy Mayor Jeanne Burbidge, Susan Honda and Martin Moore. Staff in Attendance: Public Works Director Marwan Salloum, Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez, Surface Water Manager Theresa Thurlow, Community Development Director Michael Morales, Streets Manager John Mulkey, Street Systems Engineer Naveen Chandra, Street Systems Project Engineer Christine Mullen, and Administrative Assistant II Shawna Upton. 1. CALL TO ORDER Committee member Maloney called the meeting to order at 5:30 PM. 2. PUBLIC COMMENT (3 minutes) No public comment was received. 3. COMMITTEE BUSINESS Motion by Maloney to amend the agenda by adding an Ordinance Amending FWRC 13.43.020 to establish maximum allowable grass and weed height to the agenda, under "Committee Business ", as item "H" for Committee action. Committee member Maloney excused Chair Celski from the meeting. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 2 -0 Topic Title/ Description Forward to Council A. Approval of Minutes: April 6, 2015 N/A Committee approved the April 6, 2015, LUTC minutes as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0 B. 215t Ave S Pedestrian Improvements — 30% Design Status Report May 19, 2015 Consent Ms. Mullen provided a brief background on the project noting the project installs a 12 -foot wide sidewalk with decorative street lighting and street trees on the west side 21St Ave S from just north of S 320th Street to S 316th Street. She briefly mentioned the progress to date, ongoing tasks and estimated expenditures. Ms. Mullen indicated that with the available funding, there remains a budget shortfall. A brief discussion was held regarding possible funding sources, street trees and property acquisition. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Committee Members Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member Passed: Unanimously, 2 -0 City Staff Marwan Salloum, P. E., Public Works Director Shawn Upton, Administrative Assistant II 253- 835 -2703 C. S352 nd Street Extension (Pacific Highway S to Enchanted Pkwy S) Project - Lakehaven May 19, 2015 Utility District Design and Construction Interlocal Agreement Consent Mr. Chandra indicated Lakehaven Utility District requested the City enter into an interlocal agreement for the design and construction of water main replacement and adjustment of water and sanitary sewer facilities as part of the South 352nd Street Extension Project in an effort to reduce both cost and extended public disruption of the area. He briefly noted the estimated costs of the design and project administration portions of the project. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0 D. S 356th Street — Pacific Highway South to Enchanted Parkway Improvement Project - May 19, 2015 Lakehaven Utility District Design and Construction Interlocal Agreement Consent Mr. Chandra stated Lakehaven Utility District requested the City enter into an interlocal agreement for the design and construction of water main replacement and adjustment of water and sanitary sewer facilities as part of the project in an effort to reduce both cost and extended public disruption of the area. Project design and project administration costs were noted. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0 E. S 3201h Street (Veteran's Way) Entrance Sign — Project Acceptance May 19, 2015 Consent Mr. Mulkey presented a picture of the finished sign and indicated the City Council must accept the work on a public works construction project as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. He informed Committee of the final construction amount. A discussion was held regarding sign illumination. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0 20th Ave S at S 314th Street Traffic Signal Relocation — PSE Utility Relocation Agreement May 19, 2015 Consent Mr. Mulkey provided a brief presentation on the signal improvements project stating that it will modify the existing signal at the intersection and will include upgrades to ADA facilities including ramps and pedestrian push buttons. Puget Sound Energy facilities must be relocated to avoid conflicts with project facilities. PSE has agreed to relocate their facilities so they will not conflict with the improvements. Per the agreement, the City will reimburse PSE for all costs associated with the relocation of ducts, vaults and line relocations. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0 G. Resolution to Set Public Hearing for Transportation Improvement Plan May 19, 2015 Consent Mr. Perez mentioned the City is required to adopt a new Transportation and Improvement Plan annually. That is done by a public hearing so the resolution presented is to set the public hearing and adoption of the Transportation Improvement Plan for 2016 -2021. Staff proposes this occur at the June 16, 2015 City Council meeting. Committee Members City Staff Bob Celski, Chair Marwan Salloum, P. E., Public Works Director Kelly Maloney, Member Shawna Upton, Administrative Assistant II Lydia Assefa- Dawson, Member 253- 835 -2703 Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0 H. Ordinance Amending FWRC 13.43.020 to Establish Maximum Allowable Grass and Weed Height Mr. Morales said that Community Development is working to update their codes for enforcement efforts throughout the City. Staff realized the code did not have an established maximum height for weeds and grass both in developed and undeveloped properties. With the nice weather here, vegetation is growing very quickly so staff needs to start enforcement efforts now. Staff are working on courtesy notices for residents. Heights are recommended to be set at six inches on developed property and 12 inches on undeveloped property. Committee forwarded Option #1 to First Reading and Enactment. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0 4. OTHER 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be Monday, June 1, 2015 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at 6:07 PM, N �Rim rwi 01 ", . i « Committee Members Bob Celski, Chair Kelly Maloney, Member Lydia Assefa - Dawson, Member May 19, 2015 Ordinance First Reading and Enactment Attest: S a Upton, Admini native Assistant II 1&LX ���� Kelly Mal y, Member 0 L a Assefa -Da on, ember City Staff Marwan Salloum, P.E., Public Works Director Shawna Upton, Administrative Assistant II 253- 835 -2703