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AG 15-140 RETURN TO: 5Ji J p i EXT: 02-703 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/DIV: PUBLIC WORKS/SWR 2. ORIGINATING STAFF PERSON:JEANETTE BRIZENDINE EXT:2771 • 3. DATE REQ.BY: 4. TYPE OF DOCUMENT(CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT(E.G.,RFB,RFP,RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES/CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT(E.G.BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL ❑ OTHER LETTER AGREEMENT OF TRANSFER&BILL OF SALE 5. PROJECT NAME:TRANSFER OF GRANT-FUNDED PUBLIC AREA RECYCLING CONTAINERS TO FW TRANSIT CENTER 6. NAME OF CQNTRA C TOR: SOUND TRANSIT ADDRESS: ' Ll S VQGr i, Scfr c(a tti i y Lt - ff IN- TELEPHONE: E-MAIL: FAX: SIGNATURE NAME: `Gv C--c L y a f°41 e. 1 3 1 ' a.,/j 1 k. AV A 4., TITLE: 7. EXHIBITS AND ATTACHMENTS:❑ SCOPE,WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE# BL,EXP. 12/31/ UBI# ,EXP. / / 8. TERM: COMMENCEMENT DATE: N/A COMPLETION DATE: 9. TOTAL COMPENSATION:$ N/A (INCLUDE EXPENSES AND SALES TAX,IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE-ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑YES ❑NO IF YES,MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: ❑YES ❑NO IF YES,$ PAID BY: ❑CONTRACTOR ❑CITY ❑ PURCHASING: PLEASE CHARGE To: N/A 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED X PROJECT MANAGER It ii, , I 17C.DIVISION MANAGER • J 5 -, DEPUTY DIRECTOR 5[2-1 1 _ �D�I/I CDIRECTOR !�. 111 ❑ RISK MANAGEMENT (IF APPLICABLE) f a slog LAW DEPT 104TER a 4 11. COUNCIL APPROVAL(IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY,INSURANCE CERTIFICATE,LICENSES,EXHIBITS INITIAL/DATE SIGNED ❑ LAW DEPT ❑ CHIEF OF STAFF r l 11 XSIGN�ATORY 1VIPc�f [RECTOR) / QC( '� a 0/21, ASSIGNED AG# AG# lc-1J-1,0 Wil I rta.Q-S Q SIGNED COPY RETURNED DATE SENT: 30_I 5 ❑RETURN ONE ORIGINAL J COMMENTS: EXECUTE"N/A ORIGINALS.SWR PLANS TO PROVIDE PUBLIC AREA RECYCLING CONTAINERS FOR THE LOCAL TRANSIT CENTER.SWR PROVIDES SIMILAR CONTAINERS IN PUBLIC AREAS,PAID FOR VIA GRANT FUNDS,IN ACCORDANCE WITH COUNCIL-AUTHORIZED GRANT CONTRACTS.IN THIS CASE, TOTAL COST OF THE 4 CONTAINERS APPROACHES$2,500,AND SOUND TRANSIT REQUESTED THAT THE CITY USE THE ATTACHED DOCUMENTS TO CREATE A MORE FORMAL"TRANSFER."PLEASE REVIEW THEIR SUGGESTED"LETTER OF TRANSFER"AND"BILL OF SALE"AND PROVIDE INPUT AS NEEDED.THE DOCUMENTS WILL THEN BE FORMATTED FOR TRANSMITTAL. 1/15 * i1ee vcdei. Coltid c4 ,'01,._ C, 4`0 i 1465Pc f GV1 ). Keodif le de i --/S 0 Wvi 4 Mtie Ckrvie ✓4eeta-1-6( #i v-5 (CV Ir f ; ceI r vox 10 9 0. (//,/--7-..J_QpST Bu'Qi+ 25t-L, T C Jim Ferrell, Mayor June 17, 2015 Sound Transit Steve Szablya, Facilities Maintenance Manager 401 S. Jackson Street Seattle, WA 98104 RE: Transfer of Recycling Bins to Sound Transit for Use at Federal Way Transit Center Dear Mr. Szablya, The City of Federal Way Solid Waste & Recycling Division is using grant funds from Department of Ecology and/or King County Solid Waste Division to increase recycling diversion within the City of Federal Way. As part of the grant program, the City is interested in providing free recycling containers to the Central Puget Sound Transit Authority ("Sound Transit") for use at the Federal Way Transit Center. 1. Sound Transit is interested in creating a pilot project to determine the effectiveness of recycling collection at the Federal Way Transit Center to inform future recycling program decisions. Recycling provides cost containment (as trash disposal costs increase and recycling disposal is free). This pilot program will enable Sound Transit to assess the costs of proactively complying with possible future recycling requirements. The transfer of recycling containers to Sound Transit will provide mutual benefits to both parties. The City will fulfill the terms of its grant agreement and Sound Transit will receive free recycling collection containers that it can use to test as a pilot project at a transit station. Under this letter agreement between the City of Federal and Sound Transit, the parties agree as follows: 1. City's Procurement and Transfer of Bins. a. Recycling Bins. As part of its grant program, the City agrees to procure and transfer to Sound Transit four (4) recycling containers without charge. The City will be responsible for the cost of containers including price and sales tax. 1 33325 8th Avenue South,Federal Way,WA 98003-6325 • (253)835-7000 • www.cityoffederalway.com b. Transfer of Bins. In consideration of the benefits provided by Sound Transit under this agreement, the City will transfer ownership of the containers to Sound Transit without charge. The transfer will be evidenced by execution of the attached bill of sale. 2. Sound Transit's Installation and Use of Bins. Upon transfer of ownership, Sound Transit may use and maintain the bins as follows: a. Install the four recycling bins at the Federal Way Transit Center at specific locations to be determined by Sound Transit. Sound Transit will secure the containers to their locations at the Federal Way Transit Center. b. Provide minor janitorial services for collection of the recycled materials at the Federal Way Transit Center. 3. Sound Transit's Reporting. a. During the first year that the recycling containers are installed at Federal Way Transit Center, Sound Transit shall report to the City the estimated amounts or volumes recycled via the containers (and the total waste disposed of from the Federal Way Transit Center). In addition, Sound Transit shall seek assistance from the City as needed to improve bin use or visibility. 4. Compliance with Law. The parties shall comply with all applicable federal, state and local laws, regulations and resolutions applicable to the performance of their obligations under this Agreement. 5. Designated Representatives. Sound Transit and the City designate the following representatives ("Designated Representative") who will be responsible for coordination of communications between the Parties and shall act as a central point of contact for the performance of this Agreement. Each Parties' Designated Representative is named below with the individual's contact information. City: Jeanette Brizendine-Jurgensen, Solid Waste & Recycling Project Manager (253) 835-2771 recycle @cityoffederalway.com Sound Transit: Bria Knowles, Senior Environmental Planner (206) 398-5033 bria.knowles@soundtransit.org Steve Szablya, Facilities Maintenance Manager (206) 398-5085 steve.szablya @soundtransit.org 2 Please indicate your agreement with the terms of this letter agreement by signing below. Sine-Si Hy, \ < Marwa , Salloum, P.E. Public Works Director Attachment: Bill of Sale Agreed to: For Sou Transit By: ti _ Z - Title: }1-e90/(7-/ "'V ✓16C. 3 Bill of Sale Recitals The City of Federal Way ("City") and the Central Puget Sound Regional Transit Authority ("Sound Transit") are parties to a letter agreement dated 6/23//c for the transfer of recycling containers furnished to Sound Transit by the City pursuant to its grant agreement (Letter Agreement). Now therefore in consideration of the promises, benefits and consideration recited in the Letter agreement, the parties agree as follows: Section 1. Transfer of Title A. The City does grant, sell, transfer and deliver to Sound Transit all right and title to the Equipment described in Section 2. B. The City warrants that it is the lawful owner of the Equipment, that it has complete right to convey the Equipment to Sound Transit, and that the Equipment is free from all liens and/or encumbrances. The City will enforce on Sound Transit's behalf any warranties or guarantees that it has received from the manufacturer or distributor of the Equipment. Section 2. Description of Equipment Four recycling containers (Ex-Cell Kaiser LLC, RC-34R DM COMINGLE RBL 34 gallon perforated recycle receptacle with retainer bands, laser RECYCLE in body, dome lid with co-mingle openings, and Recyclables only graphics). By: Cit of F .-ral Way: By: \ . ..— `'•w� Its: ' u„1e a 4 e._ w o t 14 s 'p t -CAM- Date: \\'- \,c" Acceptance. Sound Transit hereby accepts the Equipment described above: I / fi By: 4' �..., .►�� / Its: IM Y ZAP t 4/96 Date: ,E, ^ Please execute and return an original of this document. 895391 0011 269258.01 5 rr#0 t!.DOC 1