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PRHSPSC MINS 04-14-2105 K:\PRHSPS Committee\2015\04142015 Mins.doc City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday April 14, 2015 5:00 p.m. SUMMARY Committee Members in Attendance: Chair Honda, and Committee members Duclos and Moore Council Members in Attendance: Deputy Mayor Burbidge Staff Members in Attendance: Police Chief Andy Hwang, Brian Wilson, Chief of Staff, Steve McNey, Community Outreach & Government Relations Coordinator, John Hutton, Parks Director, Ade Ariwoola, Finance Director, Ryan Call, City Attorney, Steve Ikerd Parks Deputy Director, Kevin Hutchinson, Inclusion Coordinator, and Mary Jaenicke, Administrative Asst. II. Chair Honda called the meeting to order at 5:00p.m. Public Comment: None Commission Comment: None APPROVAL OF MINUTES Committee member Duclos moved to approve the March minutes as written. Committee member Moore seconded. Motion passed. BUSINESS ITEMS DDA Interlocal Contract – Respite & Individual and Family Services Mr. Hutchinson stated that this is an Interlocal agreement with DSHS to provide funding for recreation services, respite care and individual services to people with disabilities. Currently there are 37 participants that are receiving funding. Participants apply thru DSHS and are given money to spend on progra ms. Committee member Moore moved to forward the authorization for the city to enter into an Interlocal Agreement with DSHS Department of Developmental Disabilities to provide respite care opportunities through recreation services to individuals with disabilities to the full Council April 21, 2015 consent agenda for approval. Committee member Duclos seconded. Motion passed. Washington Traffic Safety Commission (WTSC) Memorandum of Understanding for Distracted Driving Police Chief Hwang stated this is a grant in the amount of $3,000.00. T hey are putting emphasis on DUI enforcement, Seatbelt enforcement and distracted driving. Chief Hwang stated that distracted driving is becoming a growing problem. The funding will pay for overtime for additional patrols. Committee member Duclos moved to forward the WSTC MOU for overtime funding for Distracted Driving to the April 21, 2015 City Council consent agenda for approval. Committee member Moore seconded. Motion passed. Application for Ballistic Vest Partnership (BVP) Grant Chief Hwang stated that the life expectancy for a ballistic vest is 5 years. The amount of the grant is $11,000, and it is a matching grant. The matching funds will be taken from the uniform/equipment budget. The Police Department will need to replace 47 vests in the next 20 months. Each uniformed officer is required to wear a vest. Committee member Duclos moved to forward this proposal to authorize the Police Department to apply for the 2015 Ballistic Vest Partnership (BVP) Grant to the April 21, 2015 consent agenda for approval. Committee member Moore seconded. Motion passed. 85% Design Approval and Permission to Begin Bid Process on Town Square Park Mr. Ikerd and Mr. Hutton presented the design of the Park. Mr. Ikerd stated that since staff presented the 30% design, they have learned of new requirements and codes that will be required. Staff obtained the survey that was done on the property in 2007. The results of the survey slightly reduced the footprint of the park. Some adjustments were made, but overall the layout is about the same. Staff learned that there is a large vault underneath the property that can be used for water retention. There is a water quality issue that requires a rain garden. The rain garden will be paid for by SWM. Staff is working to make the rain garden attractive. Many types of playground features were presented to the Parks Commission at their April meeting. They looked at playground pieces that are very popular and will make them unique to the park site. Those pieces that were selected by the Parks Commission were reviewed PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, April 14, 2015 Summary Page 2 with the Committee. Staff has a general idea where the play structures would be placed. One of the features is a 66ft zip-line. The zip-line can also be used for children in wheelchairs. Mr. Ikerd presented a dome type climbing feature that was selected by the Parks Commission. Chair Honda stated that she is concerned about the dome play structure and would like to see something that is more accessible for everybody. Mr. Ikerd stated that they are trying to do a mix of features in the playground area. There is still one area that is undeveloped. Committee member Duclos stated it’s a good idea to not fill everything in and once the park starts getting used, they will have a better understanding of what people would like to see. Chair Honda would like to see examples of play structures with ramps presented to the Parks Commission. She would like to see something designed not only for wheelchairs but strollers too. She wants the toys to be able to be used by everyone. Mr. Ikerd stated that the spray park will be accessible by everyone, and there will be a lot of different activities for all levels. A possible location for food trucks was reviewed. The spray park design and features were reviewed. They are budgeting $400,000 for the spray park. Boulders will be placed around the backside, and they are also looking into colored lights to light the fountain at night. The goal is to have the lawn seeded by October. There will be fundraisers wi th local service groups for the Veteran’s Memorial. The space has been identified for the memorial. Because the park is on such a tight schedule, staff is asking permission to bypass the May PRHSPS Committee meeting, and go directly to the full Council business agenda for the bid award. Committee member Duclos moved to forward acceptance of the 85% design drawings and authorize staff to bid the various elements and to enter into contracts to the April 21, 2015 full council consent agenda for approval, and authorize permission to go directly back to the May 19, 2015 full council business agenda for bid award. Committee member Moore seconded. Motion passed. Karl Grosch Field Replacement Mr. Hutton reported that staff is asking for permission to borrow money from the Lakota account and put it towards new field turf for Karl Grosch Field. Chair Honda asked if the money would be put back into the Lak ota account. Mr. Hutton stated that yes it would. We are waiting for the school district to commit to matching those funds. With a new Superintendent, it may take them awhile to commit to that project. Committee member Moore wanted assurance that it would be put back into the Lakota account. Mr. Ariwoola stated that the money would be put back into the account over time. He stated that in the 2016 budget process Council needs to restore that money into the account . It will take approximately two years to Design Lakota Park. Committee member Moore asked if the $300,000 that is in the Lakota budget would remain there. Mr. Ariwoola answered that the Council approved the appropriation of $700,000 for Lakota for 2015-2016. He stated that the city needs to start putting some reserve funds in for field replacement. Committee member Duclos request that a policy on reserve funds for field replacement be added to the current reserve fund policy. Mr. Ariwoola stated that there should be a minimum of $500,000 per field replacement in reserve funds. Committee member Duclos would like this added to the FEDRAC agenda. Chair Honda would like the city to have a policy on how the school district uses the city’s parks, and their responsibility. Mr. Hutton stated that there is an Interlocal Agreement with the school district. There is also an Interlocal Agreement with Saghalie Middle School. Committee member Duclos moved to forward the recommendation to approve a PO in the amount of $582,281.00 to KCDA and enter into a contract with FieldTurf to replace the playing surface at Karl Grosch Field to full Council for the April 21, 2015 consent agenda for approval. Committee Moore seconded. There is a chance that $150,000 which is currently allocated to this project would offset the balance if the state budget passes with this intact. The committee asked if a letter should be sent to Mark Miloscia in support of this. Mr. McNey stated that he would draft a letter to be signed by the Mayor and Council and possibly have Chair Honda go down and testify. Mr. McNey added that there are also several other items including the PACC funding that may take precedence. Motion passed. Staff was directed to start working on the policy regarding how the school district uses the city’s parks and their responsibility. NEXT MEETING: May 12, 2015 ADJOURNMENT Meeting adjourned at 6:23p.m.