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LUTC MINS 07-06-2015MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia Assefa- Dawson. Council members in attendance: Deputy Mayor Jeanne Burbidge. Staff in Attendance: Public Works Director Marwan Salloum, Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez, Street Systems Manager John Mulkey, Surface Water Manager Theresa Thurlow, Surface Water Project Engineer Fei Tang, Water Quality Coordinator Dan Smith, Street Systems Project Engineer Christine Mullen, Street Systems Engineer Jeff Huynh, Senior Traffic Engineer Erik Preston, and Administrative Assistant II Shawna Upton. CALL TO ORDER Chair Celski called the meeting to order at 5:31 PM. 2. PUBLIC COMMENT (3 minutes) Mary Marnard is a resident in Twin Lakes. She spoke in favor of proposed NTS options. Steve Hatch, Twin Lakes Home Owners Association Board Member, spoke in favor of the NTS improvements and would like to see water be made available for landscaping in the island. 3. COMMITTEE BUSINESS Topic Title/ Description Forward to Council A. Approval of Minutes: June 1, 2015 N/A Committee approved the June 1, 2015, LUTC minutes as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 B. Approval of Minutes: June 8, 2015 N/A Committee approved the June 8, 2015, LUTC minutes as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 C. S 356th Street (Pacific Highway South to Enchanted Parkway) Improvements Project — July 21, 2015 85% Status Report Consent Mr. Mulkey summarized this project noting that it will widen the road, add bike lanes, trees and sidewalks, utility relocation, street lighting and other improvements. He outlined outgoing tasks, estimated expenditures and available funding. This project is not currently scheduled for construction and additional funding sources need to be identified. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Committee Members Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member Passed: Unanimously, 3 -0 City Staff Marwan Salloum, P. E., Public Works Director Shawna Upton, Administrative Assistant 11 253- 835 -2703 City of Federal Way City Council Land Use /Transportation Committee July 6, 2015 City Hall 5:30 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia Assefa- Dawson. Council members in attendance: Deputy Mayor Jeanne Burbidge. Staff in Attendance: Public Works Director Marwan Salloum, Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez, Street Systems Manager John Mulkey, Surface Water Manager Theresa Thurlow, Surface Water Project Engineer Fei Tang, Water Quality Coordinator Dan Smith, Street Systems Project Engineer Christine Mullen, Street Systems Engineer Jeff Huynh, Senior Traffic Engineer Erik Preston, and Administrative Assistant II Shawna Upton. CALL TO ORDER Chair Celski called the meeting to order at 5:31 PM. 2. PUBLIC COMMENT (3 minutes) Mary Marnard is a resident in Twin Lakes. She spoke in favor of proposed NTS options. Steve Hatch, Twin Lakes Home Owners Association Board Member, spoke in favor of the NTS improvements and would like to see water be made available for landscaping in the island. 3. COMMITTEE BUSINESS Topic Title/ Description Forward to Council A. Approval of Minutes: June 1, 2015 N/A Committee approved the June 1, 2015, LUTC minutes as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 B. Approval of Minutes: June 8, 2015 N/A Committee approved the June 8, 2015, LUTC minutes as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 C. S 356th Street (Pacific Highway South to Enchanted Parkway) Improvements Project — July 21, 2015 85% Status Report Consent Mr. Mulkey summarized this project noting that it will widen the road, add bike lanes, trees and sidewalks, utility relocation, street lighting and other improvements. He outlined outgoing tasks, estimated expenditures and available funding. This project is not currently scheduled for construction and additional funding sources need to be identified. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Committee Members Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member Passed: Unanimously, 3 -0 City Staff Marwan Salloum, P. E., Public Works Director Shawna Upton, Administrative Assistant 11 253- 835 -2703 D. Twin Lakes '15 NTS — 35" Ave SW (SW 3251" Street to SW 3271" Street) July 21, 2015 Consent Mr. Preston outlined the NTS scoring criteria and collision history specific to this location. He summarized proposed locations for traffic calming measures and mentioned there are some limitations to where devices can be placed. Ballots were mailed to residents in the area, two community meetings were held and the outcome of those outreach measures were discussed. Mr. Preston touched on the estimated cost of this project as well as available budget funds. A brief discussion was held regarding landscaping in the traffic circles. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 E. Authorization to enter into an Agreement with King County for Services Related to July 21, 2015 Effectiveness Monitoring of the S 356th St Retrofit and Expansion Project Consent Mr. Smith presented information on the S 356th regional detention facility. The facility was constructed in 1997 and has changed considerably over time. In 2011, Surface Water Management obtained a grant to retrofit the facility to include a water treatment within the pond area. The water runoff in this area mostly includes drainage from heavily developed commercial areas. The City received a grant and city staff designed the retrofit which included flow control, spill containment, treatment and a new bioretention facility. This project generated a lot of interest among other jurisdictions because it was unique in scope and size of a retrofitted pond to incorporate these water quality elements. It was then nominated under a regional stormwater monitoring program to undergo effectiveness monitoring through the Department of Ecology and ultimately selected for the project. This project will be entirely funded by the Department of Ecology. The City will be fully reimbursed for actual costs incurred to perform the water quality monitoring. Staff believes these efforts will help demonstrate the project's effectiveness in controlling flows and reducing contaminants in receiving waters in Federal Way. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 Authorization to Accept the 2016 Water Quality Algae Control Program Grant and Enter July 21, 2015 Into a Grant Agreement with the Department of Ecology Consent Mr. Smith stated Twin Lakes has experienced hazardous algae blooms in recent years. Staff applied for grant funding through the Department of Ecology and was awarded a grant to study the water quality in the Upper Joe's Creek watershed to identify, control and reduce external sources of pollutants that may be contributing to the hazardous algae blooms in Lake Lorene and Lake Jeane. This project includes monthly monitoring for approximately one year and includes a summary of findings and a public education outreach element for residents in the area. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 G. Catch Basin (CB) Rebuild Small Public Works Contract July 21, 2015 Consent Mr. Tang presented information on the catch basin repair and rebuild project. In the past, staff has performed this work but due to the heavy workload staff would like to outsource the work. Staff would like to request quotes to complete the work. A brief discussion was held regarding the specific work that is needed. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 Committee Members City Staff Bob Celski, Chair Marwan Salloum, P. E., Public Works Director Kelly Maloney, Member Shawna Upton, Administrative Assistant II Lydia Assefa- Dawson, Member 253 - 835 -2703 H. Authorization to enter into an Agreement for Water Resource Inventory 9 (WRIA 9) July 21, 2015 Consent Ms. Thurlow stated that as a jurisdiction within a portion of the Green River Watershed, the City of Federal Way has been an active member of the Water Resource Inventory 9 (WRIA 9) management committee for salmon conservation based planning efforts in the Green /Duwamish River and Central Puget Sound watershed since 2001. In 1999 the Chinook salmon runs were listed as threatened under the endangered species act which is what prompted the initial WRIA 9 Interlocal Agreement implementation. Several jurisdictions came together to recover the chinook salmon population. A salmon habitat plan was developed which aimed to protect and restore the habitat, to oversee land use planning and public education outreach. As a participant, the City would commit to an initial term of ten years and would have a cost share amount based on population, assessed value and area percentage of each jurisdiction within WRIA 9. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 I. 1st Ave S at S 328th Street Intersection Improvements — Bid Award July 21, 2015 Consent Ms. Mullen presented information on the project noting five bids were received and the lowest responsive, responsible bidder is Miles Resources, LLC. She further noted available funding and estimated expenditures. Staff is requesting Council authorize the transfer of funds from the Traffic Impact Fee and unallocated CIP Fund to address the budget shortfall for the project. A brief discussion was held regarding transfer of funds. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 S288 th Street preservation Project - Bid Award July 21, 2015 Consent Mr. Huynh stated four bids were received and the lowest responsive, responsible bidder is Tucci and Sons, Inc. He highlighted estimated expenditures and available funding. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 K. S324 th Street Preservation Project - Bid Award July 21, 2015 Consent Mr. Huynh gave a brief presentation on the S 324th Street Preservation Project. Three bids were received and opened. The lowest responsive, responsible bidder is Tucci and Sons, Inc. Mr. Huynh noted the estimated expenditures and available funding for the project. Committee forwarded Option #1 as presented. Moved: Assefa - Dawson Seconded: Maloney Passed: Unanimously, 3 -0 L. Acceptance of Transportation Grant — Sacajawea Safe Routes to School July 21, 2015 Consent Mr. Perez provided a summary of the grant noting that the grant is for the Sacajawea Safe Routes to School project. He further mentioned the grant funds would be used to construct sidewalks on the south side of Dash Pt Rd / 16th Ave S into the school. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Committee Members Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member Passed: Unanimously, 3 -0 City Staff Mal-wan Salloum, P.E., Public Works Director Shawna Upton, Administrative Assistant II 153 -835 -1703 4. OTHER 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be Monday, August 3, 2015 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at 7:01 PM, COMMITTEE APPROVAL: 3. Bob Celski„ Chair Committee Members Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member Kelly Mal6dey, Member Attest: 5 ton, Adm istrative Assistant II L i Assefa -Qa n, Member City Staff Marwan Salloum, P. E., Public Works Director Shawna Upton, Administrative Assistant II 253- 835 -2703