FEDRAC PKT 08-25-20151.CALL TO ORDER:
Elected Officials in Attendance:
Staff Members in Attendance:
2.PUBLIC COMMENT:
3.COMMITTEE BUSINESS:
Topic Title/Description Presenter
Page
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Action or
Discussion
A. APPROVAL OF SUMMARY MINUTES - JULY 28, 2015 R. BUCK 2 ACTION
08/25 Committee
B. NEW CINGULAR WIRELESS FRANCHISE ORDINANCE J. MULKEY ACTION
09/01 Council
First Reading
C. 2014 CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION REPORT J. WATSON ACTION
09/01 Council Consent
D. SCORE – JULY 2015 A. ARIWOOLA DISCUSSION
E. MONTHLY FINANCIAL REPORT - JULY 2015 A. ARIWOOLA ACTION
09/01 Council Consent
F. VOUCHERS - JULY 2015 A. ARIWOOLA ACTION
09/01 Council Consent
4.OTHER: LTAC BUDGET FOR HISTORICAL SOCIETY
5.FUTURE AGENDA ITEMS:
6.NEXT MEETING: Tuesday, September 22, 2015 @ 4:30 p.m.
Committee Members: City Staff:
Dini Duclos, Chair Adé Ariwoola, Finance Director
Bob Celski Robyn Buck, Administrative Assistant
Martin Moore 253-835-2527
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FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
[FEDRAC]
TUESDAY –AUGUST 25, 2015
APPROVAL 4:30 P.M. AGENDA
FEDERAL WAY CITY HALL
HYLEBOS ROOM
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS
COUNCIL COMMITTEE
SUMMARY MINUTES
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Duclos, Councilmember Celski, and
Councilmember Moore.
COMMITTEE MEMBER EXCUSED:
COUNCILMEMBERS IN ATTENDANCE: Deputy Mayor Burbidge, and Councilmember Honda.
STAFF MEMBERS IN ATTENDANCE: Finance Director Adé Ariwoola; Economic Development Director
Tim Johnson; City Attorney Amy Jo Pearsall; Parks, Recreation and Cultural Services Director John
Hutton; IT Manager Thomas Fichtner; Accounting Supervisor Chase Donnelly; Recreation Coordinator
Craig Feldman; Payroll Analyst Toni Bradshaw; Administrative Assistant Robyn Buck.
OTHERS PRESENT: Historical Society Chair Diana Noble-Gulliford
APPROVAL OF SUMMARY MINUTES: Motion to approve the June 23, 2015 minutes as presented; motion seconded and carried 3-0.
Tuesday, July 28, 2015
4:30 p.m.
Federal Way City Hall
Hylebos Conference Room
COMMUNITY CENTER LEISURE POOL LINER REPLACEMENT: Presented by Recreation Coordinator,
Craig Feldman. Mr. Feldman is requesting funds to replace leisure pool liner. The liner protects
the shell & housing underneath. It is beginning to fail and become a safety hazard. Three bids
have been received with a huge discrepancy. The other bids were 147+k & 330k. Mr. Feldman had
requested that the funds come from Community Center Capital Reserves. Councilmember Duclos
requested that, in the future, a chart to show who the bids were from and what the amounts
were would be helpful. Councilmember Celski asked if using the reserve will drop us below the
funds balance. Mr. Ariwoola said yes, but this is why there is a reserve.
AGENDA APPROVAL:
Motion to approve the Agenda; motion seconded and carried 3-0.
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FUNDING: LTAC BUDGET ALLOCATION FOR HISTORICAL SOCIETY:
Presented by Economic Development Director Tim Johnson. Mr. Johnson is requesting $10k from the
budget this year in addition to the $10k already from the city. Councilmember Moore wanted to know
what/where the static historical presentations are and will those be updated. Mr. Johnson said they are
located in the City Hall lobby and will be updated. Councilmember Celski asked what another $10k be
used for. Mr. Johnson said the monies would go toward unidentified work recommendations from the
Historical Society. It is possible that the next $10k come from lodging tax next year. The Historical
Society may approach council at the next budget year meeting for more funding. Councilmember
Honda said there is an ongoing agreement with the Art Commission and the Historical Society. Would
this be an addition to what is already there? Historical Society Chair Diana Noble-Gulliford said the
contract was initiated at the beginning of the year and this static display does not have to be an
addition. There are not any issues of meeting the contract terms. It does not have to be in addition to
what is already there.
2015 REGIONAL AERIAL MAPPING FUNDING AGREEMENT:
Presented by IT Manager Thomas Fichtner. The project usually costs $60-80k. This one will be less than
half. The total for the aerial mapping will be $11k+. Mr. Fichtner is asking for authorization of $12k.
AMANDA ENHANCED INSPECTIONS MODULE:
Presented by IT Manager Thomas Fichtner. Amanda Software is primarily used by the code
enforcement group in the Community Development Department. The enhancement will speed up their
processes. The enhancement cost is $24k+ for startup, $3k per year, and an minimal annual
maintenance fee. Councilmember Celski remarked that the cost is about 15% of value and asked if the
maintenance fee will increase by $3K every year. Mr. Fichtner said it will not. Councilmember Moore
sees this as an innovation tool. CSDS Systems in Canada is the manufacturer.
Motion to approve and forward the FUNDING: LTAC BUDGET ALLOCATION FOR HISTORICAL SOCIETY
to the August 11, 2015 consent agenda for approval; motion seconded and carried 3-0. Motion to
authorize the Mayor to sign MOU; motion seconded and carried 3-0.
Motion to approve and forward the 2015 REGIONAL AERIAL MAPPING FUNDING AGREEMENT to the
August 11, 2015 consent agenda for approval; motion seconded and carried 2-0.
FEDRAC Summary July 28, 2015
Motion to approve and forward the COMMUNITY CENTER LEISURE POOL LINER REPLACEMENT to the
August 11, 2015 consent agenda for approval; motion seconded and carried 3-0.
Mr. Ariwoola said that we would probably recoup $94k+ in the next three years per policy.
Councilmember Honda asked how long liner will last. Mr. Feldman said that it should last about 20+
years. The original product was good, but not installed correctly. The original liner was poured in
December 2006 and should have lasted 15 years, however, it was not cured properly. Deputy Mayor
Burbidge asked if there is recourse for failed liner. Mr. Feldman said there is not. The company is no
longer in business. The new liner will be installed and left to cure from September 9 through September
25.The leisure pool will be closed to the public during that time.
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Motion to approve and forward the AMANDA ENHANCED INSPECTIONS MODULE to the August 11, 2015 consent
agenda for approval; motion seconded and carried 3-0.
COMMUNITY CONNECTIVITY CONSORTIUM JOINING AGREEMENT:
Presented by IT Manager Thomas Fichtner. In 2009 a fiber consortium was approved. That inter-local
agreement is problematic. This new organization (created in 2011) is run the same way, but much easier
to join. We now use “in kind” services, which makes it advantageous for us to join. Government,
education services will be a point to point network to Valley Communications. This will give us 2 routes to
connect to dispatch. The shared maintenance agreement of $8,570 per year was approved in the budget
for next year and gives us a voting seat. Councilmember Duclos asked if this should be sent to the Council
for consent or presentation. Councilmember Moore and Deputy Mayor Burbidge agree that this should
be changed from Council Consent to Council Business.
Motion to approve and forward the COMMUNITY CONNECTIVITY CONSORTIUM JOINING AGREEMENT to the
August 11, 2015 City Council meeting as City Council Business; motion seconded and carried 3-0.
SCORE – June 2015:
Mr. Ariwoola reviewed the SCORE Financial Summary for June 2015. ADP is major issue. The cost of
business is going up. The original number of City beds was 60. We are currently at 104 beds. The only
way to reduce the total cost is to reduce ADP. Councilmember Celski would like a presentation regarding
this issue. Councilmember Duclos agrees. If ADP stays at 60 as it was originally intended, the increase in
jail cost will be very minimal. Councilmember Celski suggested a possible presentation during the
September meeting about the City’s plan on the jail cost and how we move forward. Councilmember
Celski would like to see the annual cost for housing prisoners/jail services. Debt services should be
included in the jail cost calculation for the presentation. Councilmember Honda asked if crime is
increasing in Federal Way. City Attorney Pearsall said that Federal Way has the highest amount of time in
jail for property crimes. The goal with longer jail time is to deter people from committing property
crimes. Other cities do not keep those criminals in jail for that long. That is one of the reasons why our
ADP is high. WA State has the highest property crime rate in the country. We are working with the court
on alternative sentencing. Councilmember Celski asked if losing $82 per day per bed that is currently paid
by the Washington State Department of Correction to SCORE can be replaced with higher bed rates. Mr.
Ariwoola said that they could and SCORE is working on it.
No further action necessary.
FEDRAC Summary July 28, 2015
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Motion to approve and forward the June 2015 Monthly Financial Report to the August 11, 2015 consent
agenda for approval; motion seconded and carried 3-0.
VOUCHERS-June 2015:
There was no discussion.
Motion to approve and forward the Vouchers to the August 11, 2015 consent agenda for approval;
motion seconded and carried 3-0.
NEXT MEETING: Tuesday, August 25, 2015 @ 4:30 pm
MEETING ADJOURNED: 5:39 p.m.
Attest:
Robyn BuckAdministrative Assistant
COMMITTEE APPROVAL:
Councilmember Dini Duclos
Committee Chair
Councilmember Bob Celski
Committee Member
Councilmember Martin Moore
Committee Member
MONTHLY FINANCIAL REPORT - June 2015:
Mr. Ariwoola summarized the Monthly Financial Report for June 2015. Notable areas include:
•Sales Tax – doing well
•Real Estate Excise Tax - Permits and Fees – doing well
•Utility Tax – not as well because of the weather
We are still within budget. Permit fees are down because construction permits were last year for building
this year. Spending in total is a bit below budget. Individual revenue suggests that the economy is picking
up. Councilmember Celski mentioned that photo enforcement revenue is increasing. Deputy Mayor
Burbidge said that traffic is increasing, which may be one of the reasons for the increase in revenue.
Councilmember Moore asked if there is another type of system to look at so this doesn’t look like a
revenue stream. Councilmember Duclos asked if this is reducing accidents or not. According to reports,
the answer is yes. City Attorney Pearsall said this is a state level trend. Tacoma has started to use speed
cameras.
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