The URL can be used to link to this page

LUTC PKT 09-08-2015City of Federal Way City Council Land Use/Transportation Committee September 8, 2015 City Hall 5:30 o.m. Patrick Mahr Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Action Topic Title/ Description Presenter Page or Info Council Date Time A. Approval of Minutes: August 3, 2015 Upton 3 Action N/A 5 min B. Federal/State Transportation Demand Long 5 Action September 15, 2015 5 min Implementation Agreement Consent c. 2015-2017 Commute Trip Reduction (CTR) Long 11 Action September 15, 2015 5 min Program Implementation Agreement with Consent King County D. Amendment to Interlocal Agreement with Perez 17 Action September 15, 2015 5 min WSDOT for Fiber Optic Installation Consent E. 2016 Asphalt Overlay Program Preliminary Huynh 37 Action September 15, 2015 5 min Project List and Authorization to Bid Consent F. S 352nd Street Extension Project from Mulkey 45 Action September 15, 2015 5 min Enchanted Parkway South to Pacific Consent Highway South-100% Design Status Report and Authorization to Bid G. 2015 Manhole/Catchbasin Rebuild Project -Thurlow 47 Action September 15, 2015 5 min Rejection of Quotes Consent H. King County Flood Control District Thurlow 51 Action September 15, 2015 5 min Sub-Regional Opportunity Fund -Consent Authorization for Submission I. Request Addition of a Project to the SWM Thurlow 53 Action September 15, 2015 5 min 304 Capital Improvement Plan Entitled: Consent Town Square Park Stormwater Low Impact Development (LID) Outreach Project J. Ratification of Countywide Planning Policy Conlen 57 Action September 15, 2015 5 min Regarding School Siting Consent 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, October 5, 2015 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN Committee Members Bob Ce/ski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member City Staff Marwan Salloum P.E, Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 This page left blank intentionally. 2 City of Federal Way City Council Land Use/Transportation Committee August 3, 2015 5:30 p.m . City Hall Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia Assefa-Dawson. Council members in attendance: Deputy Mayor Jeanne Burbidge. Staff in Attendance: Public Works Director Marwan Salloum, Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez, Street Systems Manager John Mulkey, Street Systems Project Engineer Christine Mullen, and Administrative Assistant II Shawna Upton. 1. CALL TO ORDER Chair Celski called the meeting to order at 5:30 PM. 2. PUBLIC COMMENT (3 minutes) There were no public comments. 3. COMMITTEE BUSINESS Topic Title/Description A. Approval of Minutes: July 6, 2015 B. c. Committee approved the July 6, 2015, LUTC minutes as presented. Moved: Maloney Seconded: Assefa-Dawson Passed: Unanimously, 3-0 21st Ave S Sidewalks Improvement Project (S 320th Street to S 316th Street)-85% Design Status Report Ms. Mullen noted this project will install sidewalks on the west side of 21st Ave S from S 320th Street to S 316th Street. She provided a brief summary on the progress on this project to date, provided the estimated expenditures and noted the status of available funding. This project is not scheduled for construction at this time. A brief discussion was held regarding right-of-way acquisition. Committee forwarded Option #1 as presented. Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 3-0 S 304th Street at 28th Avenue S Intersection Improvement Project Bid Award Ms. Mullen stated two bids were received and opened on June 21, 2015 for the project. The lowest responsive, responsible bidder is Miles Resources, LLC. She addressed available funding and estimated expenditures. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa-Dawson Passed: Unanimously, 3-0 Forward to Council N/A August 11, 2015 Consent August 11, 2015 Consent Committee Members Bob Ce/sh Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member 3 City Staff Marwan Salloum, P.E., Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 D. E. F. 21st Avenue SW at SW 335th St Intersection Improvements Project -Project Acceptance Mr. Mulkey indicated that prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The project constructed by SCI Infrastructure, LLC is complete and came in below budget. Committee forwarded Option #1 as presented. Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 3-0 20th Ave Sand S 316th Street Sidewalk Replacement Project -30% Design Status Report Mr. Mulkey provide a background on this project noting that it will replace the existing 6-foot sidewalks with 12-foot sidewalks and provide standard street scape in front of town square park on 20th Ave Sand S 316th Street. He discussed progress on this project to date including completed tasks, ongoing tasks, estimated expenditures and available funding. Committee forwarded Option #1 as presented. Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 3-0 South 352nd Street (Pacific Highway South to Enchanted Parkway) Extension Project - Puget Sound Energy Relocation Agreement Mr. Mulkey stated that the S 352nd Street extension project will construct a new street with two thru lanes, a center turn lane, bike lane and sidewalks in both directions from Pacific Highway to Enchanted Parkway. One consequence of the project is that Puget Sound Energy underground facilities must be relocated to avoid conflicts with project facilities. Relocation of these facilities into the trench and overhead facility will be at the City's expense in its entirety. A brief discussion was held regarding the costs associated with utility relocation. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa-Dawson Passed: Unanimously, 3-0 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: August 11, 2015 Consent August 11, 2015 Consent August 11, 2015 Consent The next LUTC meeting will be Tuesday, September 8, 2015 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at 5:58 PM. COMMlTTEE APPROVAL: Bob Celski, Chair Committee Members Bob Ce/ski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member Attest: Kelly Maloney, Member 4 Shawna Upton, Administrative Assistant II Lydia Assefa-Dawson, Member City Staff Marwan Salloum, P.E., Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 COUNCIL MEETING DATE: September 15, 2015 ITEM#: -.:=====- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Federal/State Transportation Demand Management Implementation Agreement POLICY QUESTION: Should the Council authorize the Mayor to enter into an agreement with the Washington State Department of Transportation (WSDOT) allowing the State to reimburse the City its proportionate share of the technical assistance funding for implementing the State Commute Trip Reduction (CTR) law? COMMITTEE: Land Use & Transportation Committee CATEGORY: ~ Consent D City Council Business D Ordinance D Resolution STAFF REPORT BY: Sarady Lon , Senior Trans. Plannin E_!l ineer MEETING DATE: September 8, 2015 D D Public Hearing Other DEPT: Public Works -Traffic Attachments: Memorandum to the Land Use and Transportation Committee dated Septemi;,er 8, 2015. Exhibit I; Project Scope of Work Options Considered: I. Authorize the Mayor to enter into an agreement with WSDOT to accept state CTR technical funds in amount of$38,869 forthe 2015-2017 biennium. 2. Do not authorize the Mayor to enter into an agreement with WSDOT and implement CTR program as required by state law and local CTR ordinance without the State CTR technical fund. The City would need to allocate budget in the amount of $3 8,869 for the 2015 -2017 biennium. MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option I to the September 15, 2015 City Council Consent Agenda for approval. CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward Option l to the September 15, 2015 consent agenda for approval. Bob Celski, Chair Kelly Maloney Member Lydia Assefa-Dawson ember PROPOSED COUNCIL MOTION: "/move to authorize the Mayor to enter into an agreement with WSDOT to accept the state CTR technical fund in amount of $38,869 for the 2015 -2017 biennium. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COlJNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READrNG (ordinances only) REVlSED -08/12/2010 5 COl'NCIL BILL.# 15T reading Enactment reading ORDINANCE# RESOLLITION # DATE: TO: VIA: FROM: CITY OF FEDERAL WAY MEMORANDUM September 8th, 2015 Land Use and Transportation Committee Jim Ferrell, Mayor Marwan Salloum, P.E., Director of Public Works Sarady Long, Senior Transportation Planning Engineer 'J:Z_ SUBJECT: Federal/State Transportation Demand Management Implementation Agreement BACKGROUND: The Washington State Department of Transportation (WSDOT) provides technical assistance funding to the City for developing and implementing the Commute Trip Reduction (CTR) programs as required by State law. The CTR program requires a two-year agreement with WSDOT from July 1, 2015 through June 30, 2017. The purpose of the agreement is to allow the State to reimburse the City its proportionate share of the technical assistance funding. The work performed under this agreement is as described in the attached EXHIBIT I, Project Scope of Work Commute Trip Reduction (CTR). The City's current CTR agreement with WSDOT has expired and a new agreement is required to receive funding. The agreement capped funding allocation to the City at $38,869.00 for the July 1, 2015 through June 30, 2017 biennium. As in the past, due to workload and expertise the City will continue to use the funding allocation from WSDOT to contract with King County for their CTR support services. Staff will present this contract to the LUTC and Council committee as a separate agenda item. · cc: Project File Day File 6 EXHIBIT 1 Project Scope of Work Commute Trip Reduction (CTR) 1. Scope of Work A. Administrative Work Plan The CONTRACTOR agrees to submit to WSDOT an administrative work plan by the end of the first quarter of this agreement or when the CONTRACTOR submits its first invoice, whichever is sooner. The administrative work plan will include the following elements: 1. The work plan shall identify the deliverables, schedule, expected outcomes, performance measures and the budget specific to strategies associated with this \ AGREEMENT and other strategies as defined in the approved and locally adopted CTR or GTEC plans. These plans may include, but are not limited to, recruiting new employer worksites, reviewing empioyer programs, administering surveys, reviewing program exemption requests, providing employer training, providing incentives, performing promotion and marketing, and providing emergency ride home and other commuter services. 2. The administrative work plan budget shall identify how the CONTRACTOR will use the state funds provided in this AGREEMENT for each task. The work plan shall also provide an estimate of the other financial resources not provided in this AGREEMENT that will be used to complete each task. 3. The administrative work plan must be approved in writing by the WSDOT Project Manager, and shall be incorporated as a written amendment to the AGREEMENT. The administrative work plan may be amended based on mutual written agreement between the WSDOT Project Manager and the CONTRACTOR and shall be incorporated as a written arilendment to this AGREEMENT. B. Work to be Performed The county or city, whichever applies, has enacted or will enact a Commute Trip Reduction (CTR) ordinance in compliance with RCW 70.94.521 through RCW 70.94.555. The CONTRACTOR agrees to implement a CTR program based on the approved administrative work plan and the draft or adopted local CTR plan and to comply with all provisions of the applicable county or city ordinance. C. Use of State Funds for Incentives The CONTRACTOR agrees to use State funds provided as part of this AGREEMENT in accordance with incentives guidance to be provided by WSDOT. D. Quarterly Progress Reports and Invoices The CONTRACTOR agrees to submit to WSDOT complete quarterly progress reports, as specified by WSDOT in Section 7 -Progress Reports of the AGREEMENT in Exhibit 2, "Project Progress Report", and as integrated with the deli v r ab les identified in the administrative work plan, along with all invoice in accordance with ection 5 - Reimbursement and Payment of the AGREEMENT. All invoices shall be complete and 7 GCB2157 Page 10of16 accurately reflect actual State funded expenditures. Only those activities identified in the CONTRACTOR'S approved administrative work plan will be reimbursed by WSDOT. E. Final Progress Report The CONTRACTOR agrees to submit to WSDOT a final progress report, a template of which is attached hereto as Exhibit 4, "Final Project Progress Report," to replace the last quarterly progress report in the period of the AGREEMENT. The final progress report shall provide an estimate of the other financial resources not provided in this AGREEMENT that were used to complete each task and shall provide a list of the funds provided in this AGREEMENT that were disbursed by the CONTRACTOR to its eligible contracting partner(s). F. Funding Distribution The CONTRACTOR may distribute funds to local jurisdictions to include counties, cities, transit agencies, Transportation Management Associations, and Metropolitan Planning Organizations or other eligible organizations authorized to enter into agreements for the purposes of implementing CTR and/or GTEC, plans as applicable, and ordinances as authorized by RCW 70.94.527(5) and RCW 70.94.544. G. Implementation Plans The CONTRACTOR shall incorporate appropriate sections of the Project Scope of Work and incentives guidance, as well as the approved administrative work plan, in all agreements with eligible contracting partner(s), as necessary, to coordinate the development, implementation, and administration of such CTR and/or GTEC plans, and compliance with applicable ordinances. H. Appeals and Modifications The CONTRACTOR shall maintain an appeals process consistent with the Administrative Procedures section contained in the CTR Guidelines which may be obtained from WSDOT or found at http://www.wsdot.wa.gov/Transit/CT!Ulaw.htrn. I. Coordination with Regional Transportation Planning Organizations (RTPO) The CONTRACTOR shall coordinate the development and implementation of its CTR and/or GTEC plan and programs with the applicable regional transportation planning organization (RTPO). The CONTRACTOR agrees to notify the RTPO of any substantial changes to its plans and programs that could impact the success of the regional CTR plan. The CONTRACTOR agrees to provide information about the progress of its CTR and/or GTEC plan and programs to the RTPO upon request. J. Survey 'coordination The CONTRACTOR agrees to coordinate with WSDOT and its contracting partners for commute trip reduction employer surveys. K. Planning Data The CONTRACTOR agrees to provide WSDOT with the program goals established for newly affected worksites when they are established by the local jurisdiction. The CONTRACTOR agrees to provide WSDOT with updated program goals for affe~ted worksites and jurisdictions as requested. These updates shall be submitted electronically in a format specified by WSDOT. 8 GCB2157 Page 11 of 16 L. Database Updates The CONTRACTOR agrees to provide WSDOT and the CONTRACTOR's contracting partners with updated lists of affected or participating worksites, employee transportation coordinators, and jurisdiction contacts, as requested. These updates will be submitted in a fonnat specified by WSDOT. 9 GCB2157 Page 12of16 This page left blank intentionally. 10 COUNCIL MEETING DATE: September 15, 2015 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM#: =====- SUBJECT: 2015 -2017 Commute Trip Reduction (CTR) Program Implementation Agreement with King County POLICY QUESTlON: Should the Council authorize the Mayor to enter into an agreement with King County for CTR program implementation? COMMITTEE: Land Use & Transportation Committee CATEGORY: IS'.! Consent 0 City Council Business 0 Ordinance 0 Resolution MEETING DATE: September 8, 2015 D D Public Hearing Other Attachments: Memorandum to the Land Use and Transportation Committee dated September 8, 2015. Exhibit A; Scope of Work Options Considered: I. Authorize the Mayor to execute Professional Service Contract with King County in the amount of $33,646 for CTR implementation. 2. Do not authorize the Mayor to execute the Professional Service Contract with King County and hire part- time (0.60 FTE) CTR Coordinator. The City will need to identify and supplement additional budget on a yearly basis to cover employee cost and program start up. MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the Septem Council Consent Agenda for ap oval. CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward Option l to the September 15, 2015 consent agenda for approval. Bob Celski, Chair Kelly Maloney, Member Lydia Assefa-Dawson , Member PROPOSED COUNCIL MOTION: "/move to authorize the Mayor to execute the Professional Service Contract with King County in the amount of $33, 646 for the 2015 -2017 biennium Cl'R Implementation. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COl fNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED /DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED -08112 /20 I 0 11 COllNCIL BILL# I 51 reading Enactment reading ORDINANCE# RESOU 'TION # DATE: TO: VIA: FROM: SUBJECT: CITY OF FEDERAL WAY MEMORANDUM September 8th, 2015 Land Use and Transportation Committee Jim Ferrell, Mayor Marwan Salloum, P.E., Director of Public Worh(~~~ Sarady Long, Senior Transportation Planning Engineer 2015 -2017 Commute Trip Reduction (CTR) Program .Implementation Agreement with King County BACKGROUND: The Washington State's Commute Trip Reduction (CTR) Law requires the City to develop plans and programs to reduce Single Occupant Vehicle (SOY) and Vehicle Miles Traveled (VMT) commuting trips. The law only applies to major employers with one hundred ( 100) or more full-time employees scheduled who arrive at a single worksite between 6:00 am to 9:00 am. Over the last l 6 years, the City has contracted with King County for their CTR support services to implement the CTR program. The existing agreement with King County has expired and staff proposes to enter into a new, two-year Professional Services Agreement. The work to be performed under this agreement is described in the attached Exhibit A -Scope of Work. The proposed 2015 -2017 CTR implementation Agreement with King County would be fully funded by the state CTR technical assistance grant. For the July I, 2015 through June 30, 2017 biennium, the state capped technical assistance funding allocation to the City at $38,869.00. This agreement will be presented to the LUTC on September 8, 2015 as a separate agenda item. The State CTR grant would be sufficient to fund the 2015 -2017 Agreement with King County Metro, which is estimated at $33,646.00. Please see attached Exhibit B for assumptions of the state grant and expenditures. Staff believes this is a cost-effective way to implement the CTR program, as most cities have a full-time CTR coordinator. cc : Project File Day Fil e K fR .-\Ff l( CTRP1ogram 20 1' ~()1 7\K( Co 1111a c t LL·rr ~-7 l "~O l '-20\....,(_j (f\1.1'\7('1Rlmplem en1<ll 1 0n \grt:emenl '-v ll hf~11•gf0um v Jo c 12 Exhibit A -Scope of Work City of Federal Way-Commute T1ip Reduction Services Contract Period: July 1, 2015 through June 30, 2017 King County will implement all elements of the City of Federal Way CTR work plan through the following activities Strategy 1: Train all new ETCs and new sites to ensure that they have an understanding of the re uirements of the law im lementation strat~ies and their site's erformance to date. Description: • Consult with ETCs at new sites and with new ETCs at existing sites, conduct basic ETC training quru1erly, survey training as needed, update and maintain CTR website and printed information. Deliverables: • Offer regular ETC basic training sessions • Consult with new ETCs at new sites an:d at existing sites • Offer survey briefings aligned with survey cycles • Maintain CTR website as a. source of information, materials and tools Strategy 2: Track and notify employers of legally required activities and provide technical assistance to all employers for legal compliance. Description: • Notify new sites; assist them with baseline survey and initial program development. • Send survey and program notifications to all sites, review extensions and exemptions requests, set up and assist sites with paper and online surveys and program reporting. • Negotiate steps for compliance with non-compliant worksites. Maintain database and master file records on all sites. • Provide WSDOT with an electronic copy of city's CTR-affected employers and ETCs quarterly or as required by WSDOT. Deliverables: • Notify new and existing sites of survey and program rep011ing requirements within timeframes specified in Law and/or Ordinance • Maintain electronic and paper records in accordance with WSDOT requirements • Document sites' compliance with required activities 2015-2017 Commute Trip Reduction Agreement Between King County and the City of Federal Way Exhibit A Scope of Work Page 11 of 14 13 Stratel?V 3: Focus program review and survey analysis time on sites that have not made progress towards goal and spend less time reviewing program reports for sites that have made progress or goal. Description: • For.sites that have met or made progress towards goal, focus program review for completeness of report and approve using electronic submittal. • For no progress sites, conduct survey analysis and make recommendations for program improvements to ETC. • Review programs for inclusion of recommendations, as well as completeness and ___ --·-· ___ ._._program..snmmary .. _ .. _,,_,_,, ____ _ Deliverables: • Review alJ programs for completeness • Approve programs for sites that have made progress or goal • Consult with sites that have not made progress or goal and recommend improvements to program Strategy 4: Assist ETCs with marketing of commute programs and ensure they meet their program information distribution requirements. Help ETCs become a major resource to their employees by providing them with up-to-date commute information, tools for communicating with employees, turn-key commuter promotions, and opportunities to attend employer network group meetings. Description: • Review program summary and make marketing recommendations at sites that did not make progress towards goals. • Send transportation related news and announcements via email to all ETCs; coordinate and distribute materials and info1mation for promotions such as Wheel Options and Bike to Work Day; schedule, promote, engage speakers and invite ETCs to employer network group meetings, as needed. Deliverables: • Send regular emails to ETCs on transportation related issues that they can share with their employees • Inform ETCs of program summary template on website • Print and mail new set of commute options posters to sites • Distribute promotional materials to sites for county and state-wide promotions • Notify ET Cs of network group meetil}gs 2015-2017 Commute Trip Reduction Agreement Between King County and the City of Federal Way Exhibit A Scope of Work Page 12of14 14 Strategy 5: Actively promote alternatives to drive-alone commuting at worksites targeted by location, corridor, industry or lack of progress toward goal. Description: • Identify highly congested employment areas and/or sites that have not made progress toward goals for targeted outreach. Develop strategies to help ETCs communicate and promote program to employees, implement targeted promotions. Deliverables: • Organize promotions or events at select targeted areas, corridors or industries. ----·-·-.. ·---.. Strategy 6: Administer program: Description: • Perform general update and implementation of the CTR Plan and ordinance, including development and execution of implementation contract between King County CTR Services and the City of Federal Way and the Administrative Work Plan; provisions of quarterly report information for city to complete state funds billing and reporting requirements. • Meet regularly with CTR staff to review activities and accomplishments. • Provide the city with draft responses to inquiries by ~he CTR Board and others, as requested. • Other activity as incurred costs for materials, as directed by the city. Deliverables: • Executed CTR contract, • Updated CTR Plan ready for city editing and delivery to PSRC and the CTR Board 2015-2017 Commute Trip Reduction Agreement Between King County and the City of Federal Way Exhibit A Scope of Work Page 13of14 15 Exhibit B -Funding City of Federal Way-Commute Trip Reduction Services Contract Period: July 1, 2015 through June 30, 2017 FUNDING State CTR Funds TOTAL FUNDS AVAILABLE $ 38, 869.00 ------·-------------··---.. ·--.. -- NUMBER OF SITES COMMUTE TRIP REDUCTION SERVICES CONTRACT Strategy I Strategy I Direct Reimbursables -ETC training Strategy 2 Strategy 3 Strategy 4 Strategy 5 Strategy 6 CONTRACT TOTAL 2015-2017 Commute Trip Reduction Agreement Between King County and the City of Federal Way Exhibit B Funding Page 14of14 16 11 $ 1,634 $ 600 $ 10 ,972 $ 4 ,862 $ 7,16 1 $ 3,269 $ 5,148 $ 33,646.00 COUNCIL MEETING DATE: September 15, 2015 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AMENDMENT TO WSDOT FIBER INSTALLATION AGREEMENT POLICY QUESTION: Should the Council authorize the extension of the agreement with WSDOT for the fiber installation to share traffic conditions information? COMMITTEE: Land Use and Transportation Committee CATEGORY: ~ Consent D City Council Business 0 Ordinance 0 Resolution MEETING DATE: September 8, 2015 0 0 Public Hearing Other Attachments: Memorandum to Land Use and Transportation Committee dated September 8, 2015 Options Considered: 1. Authorize execution of Amendment 1 to extend the term of the existing agreement through 2020. 2. Do not authorize execution of Amendment I and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends Option l be forwarded to the September 15, 2015 Council Consent Agenda for appro al. CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward Option I to the September 15 , 2015 consent agenda for approval. Bob Celski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member PROPOSED COUNCIL MOTION: "/ move approval of Amendment 1 to authorize a 5-year extension of the existing agreement with WSDOT to provide fiber for sharing traffic operations iriformation . " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COllNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinan ces only) REVI S ED -l /2015 17 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: SUBJECT: CITY OF FEDERAL WAY MEMORANDUM September 8, 2015 Land Use and Transportation Committee Jim Ferrell, Mayor .. \L / Marwan Salloum, P.E., Public Works Dir.7.Ji.or ~ Rick Perez, P.E., City Traffic Engineer rvu WSDOT Fiber Agreement Amendment BACKGROUND: In 2009, Washington State Department of Transportation initiated a project to share traffic condition data between the State and local agencies, called "Traffic Busters". The project connects WSDOT with 22 cities and counties in the region, including Federal Way. The scope of the project within Federal Way capitalizes on existing fiber optic cable installed by both the City for traffic signal interconnect and citywide WiFi and King County Metro in support of Transit Signal Priority for the RapidRide Line A Bus Rapid Transit project. The Traffic Busters project eliminated a gap in our otherwise continuous run of 24 strands of fiber between City Hall and I-5, where it connects to WSDOT's fiber trunk on I-5 to their Traffic Systems Management Center in Shoreline. WSDOT funded elimination of this gap with 24 strands, of which 2 are reserved for the purpose of sharing traffic data under the Traffic Busters program. The City is free to use the remaining 22 strands however we choose. Preliminarily, these would be used for traffic signal interconnect, Safe City, and citywide Wi-Fi. WSDOT also provides additional hardware and software in City Hall to provide functionality. The term of the existing agreement is for 5-year intervals, and now requires an extension for another 5 years. Other than the extension of the term of the agreement, City contact information is also being updated. cc Project File Central File K :\l UTC\2015\09-08-15 WSDOT Fiber Agreement Amendment doc 18 Contract No. K275 Washington State Department of Transportation Amendment No. 01 to Fiber Installation in City Conduit in City Right of Way, No. K275 This is AMENDMENT No. 01 (Amendment) to that certain agreement entitled Fiber Installation in City Conduit in City Right of Way No. K275, dated October 1, 2010, is entered into by and between the state of Washington, acting by and through the Department of Transportation, an agency of Washington State government located at 7345 Linderson Way SW, Tumwater, WA 98504-7430, and City of Federal Way, located at 33325 8th Avenue S, Federal Way, WA 98003. RECITALS A. WSDOT and City of Federal Way entered into an interagency agreement for Fiber Installation in City Conduit in City Right of Way, No. K275, dated October 1, 2010, (hereinafter Agreement). B. Section 16 AMENDMENTS of the Agreement provides for written amendments. C. WSDOT and City of Federal Way desire to amend certain terms in the Agreement. AGREEMENT NOW, THEREFORE, in consideration of the terms, conditions, and covenants contained herein, IT IS MUTUALLY AGREED AS FOLLOWS: . 1) Section 2, "TERM," is hereby extended for one five (5) year term. 2) Exhibit A, "Contact Sheet," is hereby replaced in its entirety with the attached Exhibit A. 3) Effective Date. The execution of this amendment shall constitute a ratification of that earlier verbal agreement of the parties, hereto, the terms and conditions of which are fully contained herein. Accordingly, the effective date of this amendment shall be October 1, 2015 regardless of the date of execution. This contract is in effect through September 30, 2020. 4) Affect on Other Provisions. K275 4.1 All other provisions and exhibits of the Agreement remain in full force and effect and are not altered or affected in any way unless specifically modified herein. I 19 Amendment 0 I 4.2 The provisions of the Agreement, as modified by this Amendment, shall apply equally to any and all other provisions in the Agreement as though the modified provisions were original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the Parties hereto, having read this Amendment in its entirety, including all exhibits and attachments, do agree in each and every particular and intending to be legally bound have executed this Amendment. Washington State Department of Transportation Grant Rodeheaver, Director Information Technology Division Date K275 2 20 City of Federal Way Jim Ferrell, Mayor Date Amendment 0 I EXHIBIT A lnteragency Agreement Contact Information WSDOT Contract Number: 1<275 City of Kirkland Contract Number: Effective Date: October 1. 2015 Washington State Department of Transportation Only the Contract Signature Authority identified below are authorized to bind WSDOT. Contract Signature Authority: Grant Rodeheaver, Director Information Technology Division P .O. Box 47430 Tumwater, WA 98504-7430 (360) 705-7601 rodeheg@.wsdot. wa . gov Contract Manager: Morgan Balogh, Manager NWR Traffic Operations 15700 Dayton Avenue North Seattle, WA 98133-5910 (206) 440-4485 balog h m @wsdot. wa . gov Project Manager: Michael Forbis NWR Traffic Operations 15700 Dayton Avenue North Seattle , WA 98133-5910 (206) 440-4463 forbism@wsdo l wa . gov Contract Administrator: Carol Kirsch Administrative Services Contracts Office P.O Box 47430 Olympia, WA 98504-7430 (360) 705-7547 K1rsc h C@wsdo t.wa .gov Invoicing Information Technology Division Attn: Invoice Processing Business Unit 7345 Linderson Way S .W . P.O . Box 47430 Tumwater, WA 98504-7430 (360) 706-7716 WSDO T OITVendor Pa ~m e n ts @ws aot wa gov The preferred method of submittal shall be electronic to the email address above . K275 Amendment 0·1 Page2i of 2 Exhibit A INTERAGENCY AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION AND CITY OF FEDERAL WAY (Fiber Installation in City Conduit in City Right of Way) THIS INTERAGENCY AGREEMENT (Agreement) is made and entered into by and between the WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (WSDOT) and the CITY OF FEDERAL WAY(CITY). RECITALS WHEREAS, WSDOT has deployed the "WSDOT Statewide Intelligent Transportation Systems (ITS) Plann, with the goal of improving transportation safety and mobility and enhance productivity through the use of advanced communication technologies into the transportation infrastructure and vehjcles, encompassing a broad range of wireless and wire line communications-based information and electronics technologies, and WHEREAS, WSDOT's Northwest Region is implementing a regional project called the "Traffic Buster" system, herein the "System Network,n which will allow approximately twenty local agencies in the central Puget Sound to connect to WSDOT fiber optic network and exchange traffic video , and WHEREAS, the CITY will be a participating agency in the System Network; and WHEREAS, it is of mutual benefit to both PARTIES for the CITY to connect to the System Network, the PARTIES hereby wish to establish the roles of the PARTIES for the installation, operation and maintenance of the System Network, and WHEREAS, it is to the mutual advantage of the CITY and WSDOT to enter into this Agreement, which Agreement is authorized by RCW 39.34 .030 and RCW 47.28.140. AGREEMENT NOW, THEREFORE, in consideration of the terms , covenants, and perfonnances contained herein it is mutually agreed as follows : 1 PURPOSE. 1 .1 It is the purpose of this Agreement to set forth the terms and conditions by which the PARTIES shall install, maintain and operate the System Network and interconnect to the System Network located within each PARTIES respective rights of way at each PARTIES sole cost , except as detailed in Section 4 of this Agreement. Page 1 of 10 23 WSDOT Contract K275 City of Federal Way Contract 1.2 The PARTIES agree to work closely in the operation of the System Network and to notify the other PARTY when problems occur. If either PARTY requires access to the other PARTY's cabinet, vault or facility for maintenance or troubleshooting, accompanied access shall be arranged through the PARTIES per Section 8 Contract Management. 2 TERM 2.1 Initial Term The initial term of this Agreement shall be five (5) years, commencing upon October 1, 2010 regardless of the date of execution. 2.2 Extension This Agreement may be extended for one (1) additional five (5) year term by mutual written agreement of the PARTIES. 3 STATEMENT OF WORK 3.1 Installation of Fiber Optic Cables The CITY or its assigned shall : 3.1.1 Provide and install a 24 strand SM fiber-optic cable from the signal controller cabinet at the NE corner of S. 3201h St and SR99 to the signal controller cabinet at the SW corner of S. 320th St and 81h Ave S (see Exhibit 8). 3 .1.2 Provide and install conduit and junction boxes as shown in the provided plans (see Exhibit B). 3.2 WSDOT's Use of Fiber Strands. 1:he CITY hereby authorizes WSDOT and WSDOT hereby agrees to use, in accordance with the terms and conditions herein, 2 strands of the Fiber Cable (Fiber Strands) as described in Section 3.1 for the purpose of improving transportation safety and mobility. 3.3 Maintenance and Repair of Fiber Optic Cables The City will maintain, repair and keep the Fiber Cable in a safe manner and in good order and repair. If maintenance requires access to WSDOT's signal cabinet, the CITY shall notify WSDOT at least five (5) Business Days in advance for any scheduled maintenance. For emergency repairs that require access to WSDOT's signal cabinet. the CITY will inform WSDOT as soon as possible of any emergency work performed, and will provide all relevant information such as, but not limited to, the nature of the emergency, the locations where repairs were performed, and whether continuing work is required. For the purposes of this Agreement, the term "Business Days" shall mean Monday through Friday, 8:00 a.m. to 5:00 p.m., Pacific Standard Time, except for holidays observed by WSDOT. Maintenance and repair work shall be performed at the cost of the CITY . Page 2of10 24 WSDOT Contract 1<275 City of Federal Way Contract 3.4 Additional Work Either PARTY may request additional work by submitting a written request detailing the design, deployment and cost of such work, if to WSDOT, the WSDOT Project Manager, and if to the CITY, the City Project Manager. Prior to commencement of any such option work, the scope of work shall be detailed in a written statement of work (SOW) executed by the appropriate WSDOT Signature Authority listed on Exhibit A, and any revisions thereto. and the CITY's Chief Information Office, as listed on Exhibit A, and any revisions thereto. Each SOW shall include the approval date of the agreed upon additional work. 4 CONSIDERATION The consideration for this Agreement is: 4.1 The CITY agrees : 4 .1.1 To install and maintain the Fiber Cable in the Right of Way pursuant to Section 3 above, 4.1 .2 To provide WSDOT use of two (2) fiber strands at the location as described in Section 3.1, and as may be modified by an approved SOW, as provided in Section 3.4 herein ; 4.1.3 To invoice WSDOT, providing supporting documents for the charges billed . Invoices and or payments shall not exceed one per month and shall include at a minimum: a. WSDOT Contract Number K275; b. Statement of Work Number (if applicable); c. Description of service; d. Date service was rendered; e. Amount invoiced including all applicable discounts & taxes ; f. Total Amount Due. 4 .2 WSDOT agrees: 4 .2 .1 To provide operational access to the System Network at no cost to the CITY . 4 .2.2 To reimburse the CITY for the actual direct salary and direct non salary costs for the work to include but not limited to the installation of fiber optic cables, as described in Section 3.1 above. 4 .2.3 To pay in cash to the CITY a lump sum amount not to exceed eighty thousand dollars ($80 ,000) no later than thirty days upon receipt of a properly submitted single invoice . 4.2.4 The consideration provided by each PARTY herein is deemed to be of equivalent value . 4 .2.5 Any additional work, as agreed to pursuant to Section 3.4 , shall include compensation equivalent in value to the work , rights , and obligations agreed to therein . Page 3 of 10 25 WSDOT Contract 1<275 City of Federal Way Contract 5 OWNERSHIP OF IMPROVEMENTS The Fiber Cable and appurtenances thereto installed by the CITY in the Right of Way pursuant to this Agreement shall be deemed the personal property of and owned by the CITY. 6 OVERHEAD, INDIRECT OR ADMINISTRATIVE FEES Unless otherwise expressly stated in this Agreement, there will be no overhead, indirect or administrative fees assessed for this Agreement by either PARTY. 7 RECORDS 7.1 The PARTIES shall each maintain books, records, documents and other evidence relating to this Agreement that sufficiently and properly reflect all direct and indirect costs expended by either PARTY in the performance of this Agreement. These records shall be subject to inspection, review or audit by personnel of both PARTIES, other personnel duly authorized by either PARTY, 'the Office of State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six (6) years after termination of this Agreement. Records involving matters in litigation related to this Agreement shall be kept for either one (1) year following the termination of litigation, including all appeals, or six (6) years from the date of expiration or termination of this Agreement, whichever is later. 7.2 Records and other documents, in any medium, furnished by one PARTY to this Agreement to the other PARTY, will remain the property of the furnishing PARTY, unless otherwise agreed . Each PARTY will utilize reasonable security procedures and protections to assure that records and documents provided by the other PARTY are not erroneously disclosed to third PARTIES . 7.3 Notwithstanding the foregoing , the PARTIES acknowledge that any documents and records that are prepared or created pursuant to this Agreement may be determined to be public records under the Washington Public Records Act , Chapter 42.56 RCW, and as such may be subject to public disclosure. Each PARTY recognizes that certain documents and records may contain proprietary information exempt from disclosure under Public Records Act, may constitute trade secrets as defined in RCW 19:108.010(4) and may include confidential information which is otherwise subject to protection from misappropriation or disclosure . Should any documents or records that are prepared or created pursuant to this Agreement become the subject of a request for public disclosure, the following procedures shall apply: 7.3.1 The PARTY who received the disclosure request (Recipient) shall immediately notify the other PARTY (Owner) of such request and the date by which it anticipates producing the requested records . 7.3.2 The Owner must then assert in writing to the Recipient any claim that such records contain proprietary or confidential information that it believes is exempt from disclosure under the Public Records Act or is subject to protection pursuant to Chapter 19 . 108 RCW or other State of Washington law so that Recipient may consider such assertion in responding to the requester. Page 4of10 26 WSDOT Contract K275 City of Federal Way Contract 7.3 .3 If the Owner fails to make such assertion within eight (8) days after the date the Recipient notifies the Owner of its intended response, the Recipient shall have the right to make such disclosure. 7.3.4 If the Owner makes a timely assertion that the requested records contain proprietary or confidential information or trade secrets, the Recipient will allow the Owner an additional ten (10) days for the Owner to seek judicial protection of the records pursuant to RCW 42 .56 .540 . Such an action shall be at the Owner's expense. Should the Recipient elect to participate in any such action its own attorney's fees will be the Recipient's expense. If the Owner does not seek judicial protection of the records within ten (10) days after notifying the Recipient of its belief that the records contain proprietary or confidential infonnation or trade secrets, then Lessee shall release the records to the requestor. 7.3.5 If prior to judicial consideration of a challenge by a requester, the Recipient in its sole discretion believes the Owner does not have a valid claim, it shall so notify the Owner no less than five (5) days prior to the date the Recipient intends to make the disclosure to allow the Owner to take such action as it deems appropriate prior to disclosure. The Recipient will not make such a disclosure while an action to enjoin disclosure is pending under RCW 42.56.540. 7.3.6 If the Recipient denies a request for public records solely for reasons other than the Owner's assertion of proprietary or confidential infonnation contained in records, the Owner has no responsibility for payment of any attorneys' fees or fines that may be imposed on the Recipient, nor for payment of Recipient's attorneys' fees. 7.3.7 In the event either PARTY believes that any documents or records subject to transmittal to or review by the other PARTY under the terms of this Agreement contain proprietary. trade secret or other materials that are exempt or protected from disclosure pursuant to applicable Laws, the owner of the document shall identify and clearly mark such information prior to such transmittal or review. The provisions of this Section 6.3 shall apply even though a PARTY may fail to identify and clearly mark such information prior to transmittal or review . 7.4 The provisions in this Section shall survive the expiration or termination of this Agreement. 8 TERMINATION 8.1 Termination for Convenience Either PARTY may terminate this Agreement upon ninety (90) calendar days' prior written notification to the other PARTY. If this Agreement is so terminated, the PARTIES shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Page 5of10 27 WSOOT Contract K275 City of Federal Way Contract 8.2 Termination for Default In the event a PARTY does not timely and properly fulfill the performance of the terms and conditions of this Agreement, the other PARTY may issue a written notice to the defaulting PARTY to cure the default within fifteen (15) calendar days of said notice . In the event the default is not cured within that 15-day period, or such longer period, as may be reasonably determined by the non-defaulting PARTY, if the defaulting PARTY is diligently working to cure the default, this Agreement shall terminate without further action of either party. 9 CONTRACT MANAGEMENT 9.1 Contact Information. All contact information for the management of this agreement shalt be identified in Exhibit A. Exhibit A may be updated by either PARTY for their agency only and shall be submitted in writing or electronic mail to the other PARTY by the Contract Administrators. Any update to Exhibit A shall state the effective date of said update. 9.2 Contract Managers The Contract Managers for both WSDOT and City identified in Exhibit A shall be the primary contact for ALL communications and billings for the performance of this Agreement. The Contract Managers shall be responsible for the daily performance and technical oversight of this Agreement on behalf of WSDOT and CITY. 9.3 Project Managers 9.3 .1 The WSDOT Project Manager identified in Exhibit A shall be lead for WSDOT on all technical and troubleshooting issues regarding the performance of this Agreement. The WSDOT Project Manager shall be responsible for facilitating with the WSDOT Project ManagE:'.r any interagency technical communications and/or coordination necessary regarding the business associated with this Agreement. 9.3 .2 The CITY Project Manager identified in Exhibit A shall be lead for the CITY on all technical and troubleshooting issues regarding the performance of this Agreement. The CITY Project Manager shall be responsible for facilitating with the WSDOT Project Manager any interagency technical communications and/or coordination necessary regarding the business associated with this Agreement. 10 DISPUTES 10.1 The Project Managers shall work cooperatively to resolve problems or issues arising under this Agreement in a timely manner. 10.2 In the event the Project Managers are unable to resolve a dispute, the following individuals are designated to serve as the representatives of each PARTY (Designated Representatives} and shall confer to resolve disputes that arise under this Agreement as requested by either PARTY. The Designated Representative for WSDOT is Grant Rodeheaver, Director of the Page 6of10 28 WSDOT Contract K275 City of Federal Way Contract Office of Information Technology. Designated Representative for the CITY is Brenda Cooper, Chief Information Officer. The Designated Representatives shall use their best efforts and exercise good faith to resolve such disputes. 10.3 In the event the Designated Representatives are unable to resolve the dispute, the Assistant Secretary of Administrative Operations for WSDOT, or his/her designee, and the City Attorney for the CITY or her/his designee shall confer and e?<ercise good faith to resolve the dispute . 10 .4 In the event the Assistant Secretary of Administrative Operations for WSDOT and the City Attorney for the CITY are unable to resolve the dispute, the PARTIES may, if mutually agreed in writing, submit the matter to non-binding mediation . The PARTIES shall then seek to mutually agree upon the mediation process , who shall serve as the mediator, and the timeframe the PARTIES are willing to discuss the disputed issue(s). 10 .5 Each PARTY shall bring to the mediation session , unless excused from doing so by the mediator, a representative from its side with full settlement authority . In addition, each PARTY shall bring counsel and such other persons as needed to contribute to a resolution of the dispute. The mediation process is to be considered settlement negotiations for the purpose of all state and federal rules protecting disclosures made during such conference from later discovery or use in evidence; Provided, that any settlement executed by the PARTIES shall not be considered confidential and may be disclosed. Each PARTY shall pay its own costs for mediation and share equally in the cost of the mediator. The venue for the mediation shall be in Olympia , Washington, un less the PARTIES mutually agree in writing to a different location. 10.6 If the PARTIES cannot mutually agree as to the appropriateness of mediation , the mediation process, who shall serve as mediator, or the mediation is not successful, then either PARTY may institute a legal action in the County of Thurston, State of Washington, unless other venue is mutually agreed to in writing. The PARTIES agree that they shall have no right to seek relief in a court of law uritil and unless each of the above procedural steps has been exhausted . 10 .7 Continuity of Service. 10.7 .1 WSDOT and the CITY agree that, the existence of a dispute notwithstanding, they will continue without delay to carry out all their respective responsibilities under this Agreement that are not affected by the dispute . 10 .7.2 If the subject of the dispute is the amount due and payable by from one PARTY to the other, the PARTY providing the services shall continue providing services pend ing resolution of the dispute. 11 GOVERNANCE 11 . 1 This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws . Page 7 of 10 29 WSOOT Contract 1<275 City of Federal Way Contract 11.2 In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable state and federal statutes and rules; b. Statement of work; and c. Any other provisions of the Agreement, including materials incorporated by reference. 12 ASSIGNMENT The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either PARTY in whole or in part, without the express prior written consent of the other PARTY, which consent shall not be unreasonably withheld or delayed. Provided that nothing herein precludes WSDOT from contracting out the Fiber Cable installation and maintenance work to third PARTIES. 13 WAIVER A failure by either PARTY to exercise its rights under this Agreement shall not preclude that PARTY from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the PARTY and attached to the original Agreement. A failure by either PARTY to exercise its rights under this Agreement shall not preclude that PARTY from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the PARTY and attached to the original Agreement. 14 SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable. 15 INDEPENDENT CAPACITY The employees or agents of each PARTY who are engaged in the performance of this Agreement shall continue to be employees or agents of that PARTY and shall not be considered for any purpose to be employees or agents of the other PARTY. 16 AMENDMENTS This Agreement may be amended by mutual written agreement of the PARTIES. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the PARTIES as set forth in Exhibit A. Page B of 10 30 WSDOT Contract K275 City of Federal Way Contract 17 EXHIBITS 17 .1 Exhibit List a. Exhibit A: Contacts b. Exhibit B: Plans 17 .2 All exhibits, attachments, and documents referenced in this contract are hereby incorporated into this Agreement. 18 AGREEMENT EXECUTION The signatories to this Agreement represent that they have the authority to bind their respective organizations to this Agreement. THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK Page 9 of 10 31 WSDOT Contract K275 City of Federal Way Contract 19 ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the PARTIES. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the PARTIES hereto. IN WITNESS WHEREOF, the PARTIES have executed this Agreement. CITY OF FEDERAL WAY snan~ City Manager/Police Chief Date APPROVED AS TO FORM : City Attorney, Patricia A. Richardon Page 10of10 32 STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION Bill Ford, Assistant Secretary Administrative Operations Date wso01:.contracl K275- City of Federal Way Contract RECEIVFO ws:i c -.~r t\$Sistant ~l (;r (!~·-111 .'' '"·'.:-: lt11$f~.:~h/G ,-~~"'); -;t1,: r-,s 33 RECEIVED NOV 0 5 2010 ADMIN SVCS CONTRACTS EXHIBIT A lnteragency Agreement Contact Information WSOOT Contract Number: K425 City of Kirkland Contract Number: Effective Date: October 1. 2010 Washington State Department of Transportation Only the Contract Signature Authority 1 and 2 identified below are authorized to bind WSDOT. Contract Signature Authority 1 : (under $100,000 and single year) Contract Signature Authority 2: (over $100,000 or multi-year) Contract Manager: Project Manager: Contract Administrator: K275 Grant Rodeheaver, Director Office of Information Technology P .O . Box 47430 Tumwater, WA 98504-7430 (360) 705-7601 rodeheg@wsdot.wa .gov Bill Ford, Assistant Secretary Administrative Operations P .O. Box 47400 Olympia, WA 98504-7400 (360) 705-7501 ford b'(@wsdot.wa .gov Morgan Balogh, Manager NWR Traffic Operations 15700 Dayton Avenue North Seattle, WA 98133-5910 (206) 440-4485 ba loghm@wsdot.wa.gov Michael Forbis NWR Traffic Operations 15700 Dayton Avenue North Seattle , WA 98133-5910 (206) 440-4463 forb i sm@wsdot. wa . gov Jaylene Barry, C .P.M., CPPB Administrative Services Contracts Office P .O . Box 47408 Olympia , WA 98504-7408 (360) 705-7547 barrj'ja@wsdot.wa.gov Page 1 of 3 34 Exhibit A Invoicing K275 Office of Information Technology Attn : Invoice Processing Business Unit 7345 Linderson Way S.W. P.O. Box 47430 Tumwater, WA 98504-7430 (360) 705-7716 WSDOTOITVendorPayments@wsdot.wa.gov The preferred method of submittal shall be electronic to the email address above . Page 2 of 3 Exhibit A 35 City of Federal Way Contract Signature Authority 1: Contract Manager: Contract Administrator: K275 Brian Wilson, City Manager and Police Chief 33325 8th Avenue South P .O. Box 9718 Federal Way, WA 98063 Rick Perez, P . E. City Traffic Engineer 33325 81h Avenue South P .O. Box 9718 Federal Way, WA 98063 (253) 835-2240 (253) 835-2709 FAX rick. nerez(fi)cit voffede ralwav .com Rick Perez, P.E. City Traffic Engineer 33325 81h Avenue South P.O. Box 9718 Federal Way, WA 98063 (253) 835-2240 (253) 835-2709 FAX rick . Qerez(ci)cityoffederalwal:'. ,com Page 3 of 3 36 Exhibit A COUNCIL MEETING DATE: September 15, 2015 ------ITEM#: ------====-=::- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2016 ASPHALT OVERLAY PROGRAM PRELIMINARY PROJECT LIST AND AUTHORIZATION TO BID POLICY QUESTION: Should the Council approve the 2016 Asphalt Overlay Program Preliminary Project List, and authorize staff to proceed with the design and bid of the proposed 2016 Asphalt Overlay Program? COMMITTEE: Land Use and Transportation Committee CATEGORY: [gj Consent 0 City Council Business 0 Ordinance 0 Resolution MEETING DATE: September 8, 2015 D D Public Hearing Other DEPT: Public Works STAFF REPORT BY: Jeff Huynh, Street S stems Engineer ----~------- Attachments: Memorandum to Land Use and Transportation Committee dated September 8, 2015 Options Considered: 1. Approve the list of streets for the 2016 Asphalt Overlay Project as presented. Furthermore, authorize staff to bid all or part of the 2016 Asphalt Overlay Project, returning with a request for permission to award the project within the available 2016 Asphalt Overlay Budget to the lowest responsive, responsible bidder. 2. Direct staff to modify the reliminary list and return to C<!_mmitte~ for further action. MAYOR'S RECOMMENDATION: The Mayor recommends Option 1 be forwarded to the Septe Council Consent Agenda for approval. CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 15, 2015 consent agenda for approval. Bob Celski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member PROPOSED COUNCIL MOTION: "/move to approve the list of streets for the 2016 Asphalt Overlay Project as presented. Furthermore, authorize staff to bid all or part of the 2016 Asphalt Overlay Project, returning with a request for permission to award the project within the available 2016 Asphalt Overlay Budget to the lowest responsive, responsible bidder. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 T ABLEDIDEFERRED/NO ACTlON 0 MOVED TO SECOND READING (ordinances only) REVISED 1/2015 37 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: SUBJECT: BACKGROUND: CITY OF FEDERAL WAY MEMORANDU ·M September 8, 2015 Land Use and Transportation Committee ~ Jim Ferrell , Mayor Marwan Salloum, P.E., Public Works Director Jeff Huynh, Street Systems Engineer .:*f 2016 Asphalt Overlay Program Preliminary Project List and Authorization to Bid Public Works staff has developed a list ofrecommended streets for the 2016 Asphalt Overlay Program. The total estimated budget for the program is $1,863,967 and is comprised of the following: • 2016 Proposed Overlay Budget • 2016 Structures Budget • 2015 Carry Forward (estimate) TOTAL FUNDING AVAILABLE $1,515,000 $166,267 $182,700 $1,863,967 The transfer of the $166,267 from the structures budget is for the City's annual Sidewalk Maintenance Program, and will cover the costs associated with the replacement of substandard wheelchair ramps, and repairing existing curb, gutter, and sidewalks within the overlay project area. The following is a preliminary list of streets to be included in the 2016 Asphalt Overlay Program. The streets were selected using the City's Pavement Management System and were verified by field reconnaissance. The costs shown are estimated and will be refined as the design of each schedule is completed. A project vicinity map and more detailed area maps are attached for your information. SCHEDULE DESCRIPTION AMOUNT A 4ih Ave SW -SW 320 1h to SW Dash Point Road $262,000 B SW 356th Street -2"d Ave S to 4th Pl SW $346,000 c S 336th Street-1st Way S to l01h Pl S $280,000 D Twin Lakes Highlands $422,500 E 10th Ave SW-?111 Ct SW to SW Campus Dr $396,500 ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS: $1,707,000 5% Construction Contingency $85,350 Pavement Management System $0 .0 In-house Design $60,000 Construction Administration $100,000 City 's Administrative Fee $66,368 Printing and Advertising $4,000 ESTIMATED TOTAL PROGRAM COST: $2,022,718 The estimated. cost of $2,022,71 8 is a preliminary figure used for estimating purposes only and includes construction administration, five percent construction contingency, in-house design and construction management , printing and advertising. The 2016 Asphalt Overlay Project will be awarded within the available overlay program budget. Once Council appro ves the list of streets for the 9~erlay Program , staff will begin the final design . The anticipated date for advertising is February 2016, with construction beginning in April 2016 . City of Federal Way 2016 Overlay ~ i \ 0 ~IS' ~ 1. ....... I -·-I 1 I I Ill ~ Aubum ?i Milton fl[f\ Edgewood 39 2016 Federal Way Overlay -Schedule A ' .J ~ Palisades Park ~ _J 312 PL 0.. 3: ~ ~ C/) a... 313 PL P'--v S W 314 PL SW 314 L s ~ ~ CJ) ex;) ~ "-> ~Cf) v <:( m SW 315 PL ~ SW 317 LN z 0 a:: _J l() J-c I.{) s SW 313 ST ......J a... l.() ~ SW318ST SW 317 PL s $ Cf) CJ) z ~ _J ,_ SW 319 PL ~ L() O> 319 LN ~ Map Date: 8/2015. This map is accompanied by NO warranties . The streets that comprise this schedule are subject to change. 40 320 PL s s (/) (f) _J _J _J a_ _\ 0 250 500 Feet N L -'---- 2016 Federal Way Overlay -Schedule B Map Date : 8/2015. This map is accompanied by NO warranties . The streets that comprise this schedule are subject to change. 41 ~ 0 250 500 Feet N --·-L 2016 Federal Way Overlay -Schedule C <9 '1v s S 338 ST Map Date: 8/2015. This· map is accompanied by NO warranties. "fhe streets that comprise this schedule are subject to change. 42 ( Cl) ~ ·z 0) Cl) --' Cl.. 0 ~ D O 250 500 Feet _1\1 __ _.!. -- 2016 Federal Way Overlay -Schedule D > ~ SW 328 ST <c (/) SW 328 fDL ~ ..,...J (.) s 0... (J) q: s b (J) O'> a:> ifJ S W 330 ~ ('I) er> SW 329 PL I'--ts ~ 33. I C"'> SW 3J1pL SW 337 ~ SW 331 ST <:-0~ ST Cl-) SW 331 PL 332 SW 332 PL Map Date: 8/2015. This map is accompanied by NO warranties . The streets that comprise this schedule are subject to change. 43 ~s\ r;'t '?,'2 9 Olympic CT View ~ 330 ~ Park Cl) :> ST Cf) 4: 331 > I.{) s1 ~ CV') 332 <:') ...J 0- S1 ~ Ji 0 250 500 Feet N 2016 Federal Way Overlay -Schedule E s 3 29 CT ~ l() <c (/) PL Cl. ~ 3 30 ~ SW 330 ~ ~ PL :::: CT English Gardens Park Saghalie Park 331 ST 3 Cl) -J a.sw ;: 335 ST 0 Map Date : 8/2015 . This map is accompanied by NO warranties . The streets that comprise this schedule are subject to change. 44 SW 331 SW 331 ST S ~~SW 332 <O Cf) c 333 8{ SW 333 CT SW334 CT ~ysW j. 0 250 500 Feet N COUNCIL MEETING DATE: September 15, 2015 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM#: ----- SUBJECT: S 352nd Street Extension Project from Enchanted Parkway South to Pacific Highway South -100% Design Status Report and Authorization to Bid. POLICY QUESTION: Should the Council authorize staff to proceed with the bidding of the S 352nd Street Extension Project from Enchanted Parkway South to Pacific Highway South and return to the LUTC and Council for bid award, further reports and authorization. COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 8, 2015 CATEGORY: IZ! Consent 0 Ordinance 0 Public Hearing D City Council Business 0 Resolution 0 Other DEPT: Public Works Attachments: Memorandum to Land Use and Transportation Committee dated September 8, 2015 Options Considered: I. Authorize staff to bid the S 352nd Street Extension Project from Enchanted Parkway South to Pacific Highway South and return to the LUTC and Council for bid award, further reports and authorization. 2. Do not authorize staff to proceed with finalizing the present design and bidding the project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends Option 1 be forwarded to the September 15, 2015 pproval. CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 15, 2015 consent agenda for approval. Bob Celski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member PROPOSED COUNCIL MOTION: "I move to authorize staff to bid the S 352nd Street Extension Project from Enchanted Parkway South to Pac!fic Highway South an.d return to the LUTC and Council for bid award, further reports and authorization. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (o rdinances onl vJ REVISED -112015 45 COUNCIL BILL# l'T reading Enactment reading ORDINANCE# RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: September 8, 2015 TO: Land Use and Transportation Committee Jim Ferrell, Mayor . ~ ._____- Marwan Salloum, P.E., Public Works Director~ John Mulkey, P.E., Street Systems Manager SO-"""' VIA: FROM: SUBJECT: S 352°d Street Extension Project from Enchanted Parkway South to Pacific Highway South - 100% Design Status Report and Authorization to Bid BACKGROUND: This project consists of the extension of S 352°d Street from Enchanted Parkway South (State Route 161) to Pacific Highway South (State Route 99). This extension includes a three-lane cross-section with a two-way left tum lane and bike lanes. A new traffic signal is planned at the intersection of S 352°d Street and Pacific Highway South. Widening of the west leg of the intersection of S 352°d Street and Enchanted Parkway South is planned to accommodate a new right-turn only lane. Other improvements include curb, gutter and sidewalk, planter strips between the curb and sidewalk utility undergrounding and illumination. Currently, the project design is 100% complete the only ongoing Task is finalizing the Right-of-Way Acquisition on the last remaining parcel. PROJECT ESTIMATED EXPENDITURES: Design Right-of-Way Acquisition Utility Relocation Intergovernmental Service (WSDOT & King County) 2015 Construction Cost 10% Construction Contingency Construction Management TOT AL PROJECT COSTS AVAILABLE FUNDING: Mitigation Fee TIB Funding Budgeted City Funds in 2016 Budgeted City Funds in 2008 Lakehaven Utility District TOTAL AVAlLABLE BUDGET cc : Project File Day File $550,000 $300,000 $100,000 $60,000 $4,520,000 $452,000 $565,000 $6,547,000 $25,300 $4,000,000 $2,000,000 500,000 27,100 $6,552,400 46 COUNCIL MEETING DATE: September 15, 2015 ITEM#: --------- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2015 Manhole/Catchbasin Rebuild Project-Rejection of Quotes POLICY QUESTION: Should the Council award the 2015 Manhole/Catchbasin Rebuild Project to the lowest responsive, responsible proposer? COMMITTEE: Land Use and Transportation Committee CATEGORY: ~ Consent D City Council Business D Ordinance 0 Resolution STAFF REPORT BY: Theresa Thurlow, P.E., S~.=..M..::....:.M...=.:.::an=a:..:"2..:e""-r_,,,....,,._,_ ___ _ MEETING DATE: September 8, 2015 D Public Hearing 0 Other DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated September 8, 2015 . Options Considered: 1. Reject all quotes for the 2015 Manhole/Catchbasin Rebuild Project and direct staff to complete the project through SWM maintenance staff. 2. Reject all quotes for the 2015 Manhole/Catchbasin Rebuild Project and direct staff to reissue ________ Re uest for Quotes for the ro·ect and return to Committee for_fu_rt_h_e_r_a_c_ti_o_n_. ------- MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 15, 2015 City Council Consent Agenda for approval. COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the September 15, 2015 City Council consent agenda for approval. Bob Celski, Chair Kelly Malone y , Member Lydia Assefa-Dawson, Member PROPOSED COUNCIL MOTION: "/move to authorize staff to reject all quotes for the 2015 Manhole/Catchbasin Rebuild Project and direct staff to complete the project through SWM maintenance staff' (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED D DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinan ce s only) REVISED -08 /1212010 47 COUNCIL BILL# 15 T reading Enactment reading ORDINANCE# RESOLUTION # DATE: September 8, 2015 CITY OF FEDERAL WAY MEMORANDUM TO: Land Use and Transportation Committee Jim Farrell, Mayor , ~ __ / Marwan Salloum, P.E., Public Works DirectorW Theresa Thurlow, P.E., SWM Manager.J:fo. ....,___ VIA: FROM: SUBJECT: 2015 Manhole/Catchbasin Rebuild Project -Rejection of Quotes BACKGROUND: One quote was received and opened on August 20, 2015 for the 2015 Manhole/Catchbasin Rebuild Project. Please see attached Quote Tabulation Summary. The lowest responsive, responsible proposer is AA Asphalting LLC, with a total quote of $96,594.00. Due to the fact that only one quote was received and the lowest responsive quote was 150% above the engineer's estimate, staff is recommending rejection of the quote and completing the work through SWM maintenance staff. AVAILABLE FUNDING: The available budget for the 2015 Manhole/Catchbasin Rebuild Project is $45,000. ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project costs based on the low quote: Construction Cost (Low quote) 10% Construction Contingency TOT AL PROJECT COSTS $96,594.00 $9,659.40 $106,253.40 Staff recommends rejecting all quotes for the 2015 Manhole/Catchbasin Rebuild Project and completing the work through S WM maintenance staff. k:\lutc\2015\09-08-15 2015 mhcb rebuild -rejection of quotes.doc 48 ~ ID 2015 ManholefCatchbasin Rebuild Project TOTAL Quote aid rtet:tts lneluele sate$ ta>( Page 1of1 This page left blank intentionally. 50 COUNCIL MEETING DATE: September 15, 2015 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: King County Flood Control District Sub-Regional Opportunity Fund -Authorization for Submission POLICY QUESTION: Should the Council authorize staff to submit an application for the King County Flood Control District Sub-Regional Opportunity Fund to fund a portion of the Marine Hills Conveyance System Repairs Project? COMMITTEE: Land Use and Transportation Committee CATEGORY: [gJ Consent D City Council Business D Ordinance D Resolution MEETING DATE: September 8, 2015 D Public Hearing D Other STAFF REPORT BY: Theresa Thurlow, P.E., SWM Manager Jr? DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated September 8, 2015. Options Considered: 1. Authorize staff to submit an application for the King County Flood Control District Sub-Regional Opportunity Fund to fund a portion of the Marine Hills Conveyance System Repairs Project. 2 . Do not submit an application for King County Flood Control District Sub-Regional Opportunity Fund. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the September 15, 2015 City Council Consent Agenda for ap rov . COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the September 15, 2015 City Council consent agenda for approval. Bob Celski, Chair Kelly Maloney Member Lydia Assefa-Dawson, Member PROPOSED COUNCIL MOTION: "/move to authorize staff to submit an application for King County Flood Control District Sub-Regional Opportunity Fund to fund a portion of the Marine Hills Conveyance System Repairs Project" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READlNG (ordinances only) REVISED -08/12/2010 51 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: SUBJECT: September 8, 2015 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee v Jim Farrell, Mayor Marwan Salloum, P.E., Public Works Director Theresa Thurlow, P.E., SWM Manager Jr"' King County Flood Control District Sub-Regional Opportunity Fund -Authorization for Submission BACKGROUND: The King County Flood Control District (KCFCD) has allocated a portion of the Flood District's levy proceeds for a Sub-Regional Opportunity Fund. This fund is made available to jurisdictions throughout the KCFCD on a proportional basis, based on assessed valuation. Eligible activities include flood control and stormwater improvements, as well as watershed management activities such as habitat conservation. Currently there is approximately $532, 157 in the allocation for City of Federal Way. Staff recommends submitting an application for this funding to fund a portion of the Marine Hills Conveyance System Repairs Project, which is one of the SWM 304CIP projects. The Marine Hills subdivision was the first target area of Surface Water Management's conditional asset video inspection program. Video inspections to date have identified several failing or substandard storm drain pipes and structures. Marine Hills Conveyance System Repair Project is a proactive repair program to maintain the City's conveyance assets, protect roadways and ensure resident safety. This project includes analyzing the existing system, designing of the repair or replacement projects, and ClP construction. This project was initially broken down into two phases to reduce the project size. Phase I is the northern part of the Marine Hills subdivision which is located on the north side of S 293rd Street, while phase II is the southern part of the Marine Hills subdivision located on the south side of S 293'd Street. The planning level cost estimate for phase I is $971,535 and is $814,375 for phase II, with a grand total of$l,785,910. k :llutc\2015109-08-15 kcfcd opportunity fund -authorization for sub~l!.ion docx COUNCIL MEETING DATE: September 15, 2015 ITEM#: -----------_....:.:=====- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: REQUEST ADDITION OF A PROJECT TO THE SWM CAPITAL IMPROVEMENT PLAN ENTITLED: TOWN SQUARE PARK STORMWATER LOW IMPACT DEVELOPMENT (LID) OUTREACH PROJECT POLICY QUESTION: Should the Council approve the addition of a project to the SWM Capital Improvement Plan Entitled: Town Square Park Stonnwater Low Impact Development (LID) Outreach Project COMMITTEE: Land Use and Transportation Committee CATEGORY: IZI Consent D City Council Business D Ordinance D Resolution MEETING DATE: September 8, 20 l 5 D D Public Hearing Other STAFFREPORT~Y: Theresa Thurlow, P.E., SV{_M~ana ~--·-DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated September 8, 2015 Options Considered: l. Approve addition of a project to the S WM Capital lmprovement Plan Entitled: Town Square Park Stormwater Low Impact Development (LID) Outreach Project 2. Do not approve addition of a project to the SWM Capital Improvement Plan Entitled: Town Square Park Stormwater Low Impact Development (LID) Outreach Project and provide direction to Staff. -------------- MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option l to the September 15, 2015 City Council Consent Agenda for approval. CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 15, 2015 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to approve the addition of a project to the SWM Capital Improvement Plan Entitled: Town Square Park Stormwater Low Impact Development (LID) Outreach Project. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COllNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING !ordinances only) REVISED --1/2015 53 COUNCIL BILL# lsT reading Enactment reading ORDINANCE# RESOLl'TION # DATE: TO: VIA: FROM: SUBJECT: September 8, 20 l 5 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor Marwan Salloum, P.E., Public Works Director ~~~----~ Theresa Thurlow, P.E., SWM Manager Request addition of a project to the SWM Capital Improvement Plan entitled: Town Square Park Stormwater Low Impact Development (LID) Outreach Project BACKGROUND: The redevelopment of Town Square Park offers a unique opportunity to provide an educational center that will deliver stormwater education and outreach to area schools, summer programs, special interest groups and the general public. The park is located at the headwaters of the Hylebos -the City's prime salmon bearing stream - and provides an upstream counterpart to the existing West Hylebos Wetlands Park and the proposed future West Hylebos Education Center and Trail. LlD facility installations will include permeable pavers, vegetated roof(s), rainwater harvesting, a rain garden, and native plantings. Extensive signage and interactive activities will highlight all installation functions and their impact on surface water quality and quantity. The educational center will provide an opportunity for schools, summer programs, special interest groups, and the general public to interact with the changing face of stormwater management. Per attachment l, this capital project is estimated to be $50,000 for consultant services and $350,000 in construction costs for a total project cost of $400,000. The projected operation and maintenance costs are projected to be $5,000/year beginning in 2016. Funding revenue source is identified as 2015 User Fee/Prior year funding. c:\users\shawnau\appdata\local\microsoft\windows\temporary internet files\content.outlook\awu481 On\09-08-15 request addition of a project to the swm capital improvement plan entitled town square park storm~r lid outreach project.docx Project Name: Project Number: Proiect Account: Project Description: Prior Council Review/Approval: CIP Funds -Expenses Property Acquisition Consultant Services Construction Inspection Construction Management Equipment Acquisition Contingencies Total CIP Expenses City of Federal Way Capital lmprovement Plan Surface Water Mamll!ementSystcm Town Square Park Stormwater Low Impact Development (LID) Outreach Project 2 304-3100-XXX Installation of Low Impact Development (LID) facilities at Town Square Park to provide an interpretive education and outreach center highlighting LID stormwater improvements compared to traditional development. The park is located at the headwaters of the Hylebos - the City's prime salmon bearing stream -and provides an upstream counterpart to the existing West Hylebos Wetlands Park and proposed future West Hylebos Educational Center and Trail LID facility installations will include permeable pavers, vegetated rool{s), rainwater harvesting, a rain garden, and native plantings . Extensive signage and interactive activities will highlight all installation functions and their impact on surface water quality and quantity. The educational center will provide an opportunity for schools, summer programs, special interest groups, and the general public to interact with the changing face of stormwater management. The projected M&O impact o n operating funds is $5K/year beginning in 2016 . Projected Expenditures ($1,000's) L-'I-D tbru 2014 20ts 2016 2017 2018 2019 2020 --. -- -so --- -350 . . - -. .i --. ' -. --. . . -. . --. . . . . s -s .JOO s . $ . $ . s . s . L-T-D refers ro Life-to-Date, or total work complete on the project before the current budget year. Required Resources (SI ,OOO's) L-T-D ClP Funds· Resources thru 2014 2015 2016 2017 2018 2019 2020 User Fee (pay-as-you-go)/Prior year Funding -400 -. Real Estate Excise Tax -. -. . Fuel Tax -Path/Trail . --. . Utility Tax --. . - General Fund -. Grants/Contributions Received . --. Mitigation Funds Received -. . -. Grants/Contributions Anticipated --. . . - Mitigation Funds-Anticipated . . . . -. Misc /Transfers -. -- Unfunded Needs . . ---- !Total CIP Resources $ -$ 400 s -$ . $ . $ . $ - L·l·U Impact on Operating Funds thru 2014 2015 2016 2017 2018 2019 2020 Revenue lncrease/(Decrease) . . - Expenditure Increase/(Decrease) . . 5 5 5 5 5 Net Impact $ . $ 5 $ 5 $ 5 $ 5 $ 5 55 Total - 50 350 . . -. $ 400 Total 400 - - - . . . . - $ 400 Total . 25 $ 25 This page left blank intentionally. 56 COUNCIL MEETING DATE: September 15, 2015 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RATIFICATION OF COUNTYWIDE PLANNING POLICY REGARDING SCHOOL SITING POLICY QUESTION: Should the City Council ratify the Countywide Planning Policy (CPP) adopted by the King County Council and attached as Exhibit C? This CPP requires the City to engage in a collaborative planning effort with the Federal Way School District to ensure that public school facilities are available to meet the needs of existing and projected residential development. The Planning Commission, at their September 2 meeting, has recommended ratification of this CPP . COMMITTEE: LUTC CATEGORY: ~ Consent D City Council Business D Ordinance D Resolution MEETING DATE: September 8, 2015 D Public Hearing D Other STAFF REPORT BY: Isaac Conlen, Planning Mana er DEPT: Communi Attachments: A) Staff report to LUTC B)Staff Report to Planning Commission; C) Cover letter from King County; D) Ordinance adopting new CPP (including attachments). Options Considered: 1. Recommend the Mayor send a letter in support of the new CPP to King County. 2. Recommend the City Council do nothing. 3. Recommend the City Council adopt a resolution opposing the new CPP. MAYOR'S RECOMMENDATION: Mayor recommends Option 1 -Recommend the Mayor send a letter in support of the new CPP to King Co ty. CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward Option 1 to the September 15, 2015, City Council consent agenda for approval. Bob Celski Committee Chair Kelly Maloney Committee Member Lydia Assefa-Dawson Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Committee's recommendation" (BELOW TO BE OMPLET£D BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED!DEFERRED!NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVlSED-1/2015 57 COUNCIL BlLL # lsT reading Enactment reading ORDINANCE# RESOLUTION# DATE: To: VIA: FROM: SUBJECT: MEMORANDUM September 3, 2015 Land Use!fransporta~~ittee Jim Ferrell, Mayor~ Y3 f;5 Isaac Conlen, Planning Manager%- Ratification of Countywide Planning Policy Regarding School Siting Background The city has received a request from King County to review and ratify an amendment to the Countywide Planning Policies (CPPs). On July 20, 2015, the Metropolitan King County Council adopted Ordinance 18084, which approved and ratified the amendment on behalf of unincorporated King County. As a reminder, the CPPs are a broad set of mutually agreed upon policies that are required by the Growth Management Act. The city's Comprehensive Plan must be consistent with the CPPs. The original CPPs were adopted in the early 90s. Periodic amendments or new policies are proposed as necessary to address regional issues. Amendments to the CPPs become effective when ratified by at least 30 percent of the city and county governments representing 70 percent of the population of King County. A city is deemed to have ratified the amendments if it either sends a letter in support of the amendments or does nothing. If a city opposes the amendments, it must take legislative action within 90 days of adoption by King County. The 90-day deadline for responding on this proposed amendment is October 31, 2015. Summary of Amendments to the CPPs Ordinance 18084 adopts and ratifies the following motion: Motion 15-1 PF-19A Plan, through a cooperative process between jurisdictions and school districts, that public school facilities are available, to meet the needs of existing and projected residential development consistent with adopted comprehensive plan policies and growth forecasts. Cooperatively work with each school district located within the jurisdiction 's boundaries to evaluate the school district's ability to site school facilities necessary to meet the school district's identified student capacity needs. Use school district capacity and enrollment data and the growth forecasts and development data of each jurisdiction located within the school district's service boundaries. By January 2016 58 Land Use/Transportation Committee Ratification of Countywide Planning Policy Regarding School Siting Page2 September 3, 2015 and every two years thereafter, determine if there is development capacity and the supporting infrastructure to site the needed school facilities. If not, cooperatively prepare a strategy to address the capacity shortfall. Potential strategies may include: • Shared public facilities such as play fields, parking areas and access drives. • School acquisition or lease of appropriate public lands. • Regulatory changes such as allowing schools to locate In additional zones or revised development standards. • School design standards that reduce land requirements (such as multi-story structures or reduced footprint) while still meeting programmatic needs. In 2017, and every two years thereafter, King County shall report to the GMPC on whether the goals of this policy are being met. The GMPC shall identifj; corrective actions as necessary to implement this policy. Discussion The new policy requires the city to work collaboratively with Federal Public Schools (FWPS) to plan for adequate capacity for new school facilities. If it is determined there are barriers to the siting of new school facilities the policy identifies some strategies to address the shortcoming. We are in the process of coordinating a meeting to discuss this issue with Federal Way Public Schools. The city's zoning code is inclusive when it comes to school siting-allowed in all zones except the Commercial Enterprise (CE) zone. For that reason, it is unlikely that our zoning provisions act as a barrier to siting of school facilities. That being said, the overall policy of working directly with the school district on their facility planning needs makes sense. The LUTC has three options: 1. Recommend the Mayor write a letter in support of the new CPP to King County, which would have the effect of ratification. 2. Recommend the City Council do nothing, which also is considered to be ratification. 3. Recommend the City Council adopt a resolution opposing the new CPP. Mayor Recommendation The Mayor recommends Option 1; write a letter in support of the amendment to King County. Planning Commission Recommendation At their September 2 meeting, the Planning Commission recommended Option 1; write a letter in support of the new CPP to King County. K:\Countywide Planning Polices\2015 CPPWs\2015 CPP Amendment LUTC Memo .doc 59 Date: August 26, 2015 To: Planni~g Commission From: Isaac Conlen, Planning Managerfo- Michael Morales, Director MEMORANDUM Community Development Department Subject: Ratification of Countywide Planning Policy Amendment ... I. BACKGROUND The city has received a request from Kil.lg County to review and ratify an amendment to the Countywide Planning Policies (CPPs) (Exhibit 1). On July 20, 2015, the Metropoiitan King County Council adopted Ordinance 18084, which approved and ratified the amendment on behalf of · unincorporated King County. Amendments to the CPPs become effective when ratified by at least 30 percent of the city and county governments representing 70 percent of the population of King County. A city is deemed to have ratified the amendments if it either sends a letter in support of the amendments or does nothing. If a city opposes the amendments, it must take legislative action within 90 days of adoption by King County. The 90-day deadline for responding on this proposed amendment is October 31, 2015. II. SUMMARY OF AMENDMENTS TO THE CPPs Ordinance 18084 adopts and ratifies the following motion, approved by the Growth Management Planning Council (GMPC): Motion 15-1 (Approved April 22, 2015) PF-19A Plan, through a cooperative process between jurisdictions and school districts , that public school facilities are available, to meet the needs of existing and projected residential d evelopment consistent with adopted comprehensiv e plan policies and growth forecasts Cooperatively work with each school district located within the jurisdiction 's boundaries to evaluate the school district's ability to site school facilities necessary to meet the school district's identified student capacity needs. Use school district capacity and enrollment data and the growth forecasts and development data of each jurisdiction located within the school district's service boundaries. By January 2016 and every two years thereafter, determine if there is development capacity and the supporting irifrastructure to site the needed school facilities. If not, cooperatively prepare a strategy to address the capacity shorifall. Potential strategies may include : K:\Countywide Planning Policies\2015 CPPW's\School Amendment Page I of2 60 • Shared public facilities such as play fields, parking areas and access drives • School acquisition or lease of appropriate public lands • Regulatory changes such as allowing schools to locate in additional zones or revised development standards • School design standards that reduce land requirements (such as multi-story structures or reduced footprint) while still meeting programmatic needs In 2017, and every two years thereafter, King County shall report to the GMPC on whether the goals of this policy are being met. The GMPC shall identify corrective actions as necessary to implement this policy. III. DISCUSSION The amendment requires the city to work collaboratively with Federal Public Schools (FWPS) to plan for adequate capacity for new school facilities. We are in the process of coordinating a meeting to discuss this issue with FWPS, The city's zoning code is inclusive when it comes to school siting-allowed in all zones except the Commercial Enterprise (CE). For that reason, it is unlikely that our zoning provisions act as a barrier to siting of school facilities. Tlie overall policy of working directly with the school district on their facility planning needs makes sense. IV. PLANNING COMMISSION OPTIONS The Planning Commission has the following options: 1. Recommend the City Council do nothing. 2. Recommend the Mayor/City Council write a letter in support of the amendment. 3. Recommend the City Council adopt a resolution opposing the amendment Options 1 and 2 are deemed to be ratification of the amendment and Option 3 is non-ratification. V. MAYOR RECOMMENDATION The Mayor recommends Option 2; write a letter in support of the amendment. Attachments: CPP Ratification Letter King County Adopting Ordinance K:\Countywide Planning Policies\2015 CPPW's\School Amendment Page 2 of2 61 ti King County August 2, 2015 The Honorable Jim Ferrell City of Federal Way 33325 8th Ave. South Federal Way, WA 98003 Dear Mayor Ferrell: We are pleased to forward for your consideration and ratification the enclosed amendment to the King County Countywide Planning Policies (CPP). On July 20, 2015, the Metropolitan King County Council approved and ratified the amendment on behalf of unincorporated King County. The ordinance will become effective Sunday, August 2, 2015. Copies of the transmittal letter, King County Council staff report, ordinance and Growth Management Planning Council motion are enclosed to assist you in your review of this amendment. In accordance with the CPP, G-1, amendments become effective when ratified by ordinance or resolution by at least 30 percent of the city and county governments representing 70 percent of the population of King County according to the interlocal agreement. A city will be deemed to have ratified the CPP and amendments unless, within 90 days of adoption by King County, the city takes legislative action to disapprove the amendments. Please note that the 90-day deadline for these amendments is Saturday, October 31, 2015. If you adopt any legislation concerning this action, please send a copy of the legislation by the close of business, Friday, October 30, 2015, to Anne Noris, Clerk of the Council, Room 1200, King County Courthouse, 516 Third Avenue, Seattle, WA 98104. If you have any questions about the amendments or ratification process, please contact Karen Wolf, Senior Strategy and Performance Analyst, King County 62 Executive's Office, at 206 263-9649, or Christine Jensen, Metropolitan King County Council Staff, at 206 477-5702. Thank you for your prompt attention to this matter . Sincerely, Larry Phillips, Chair Metropolitan King County Council Enclosures cc: King County City Planning Directors Sound Cities Association Dow Constantine King County Executive Lauren Smith, Director, Regional Planning Karen Wolf, Senior Strategy and Performance Analyst Christine Jensen, Council Staff, Transportation, Environment and Economy Committee (TREE) 63 ·tQ King County KING COUNTY Signature Report July 21, 2015 Ordinance 18084 Propos~d No. 2015-0231.1 Sponsors Dembowski 1 AN ORQINANCE adopting and ratifying Grbm:h . ' 2 Management Planning Council Motion 15-1. "- 1200 King Counfy Courthouse ·516 Third Avenue Seattle, WA 98104 .... 3 BE IT ORPAINED BY THE COUNCIL OF KING COl!NTY: . 4 SECTION i. Findings:· 5 A. Growth Management Planning Council Mot~on 15-1 recommends that a new 6 policy be added to the 2012 King County Countywide Planning Policies to o~tline a 7 process for. school districts and jurisdictions. to work together to identify future school 8 ··sites with the Urban Growth Area, 9 · B. On A.pril 22, 201.~, the Growth .Management Planning Council 10 overwhelmingly adopted Motion ~5-1, which recommends the 2012 King County 11 Countywide Platming Policies be amended to add new text and a new policy, Policy 19A. 12 SECTION 2: The amendment to the 2012 King County Countywide Planning 1 64 Ordinance 18084 , .JJ • .., 13 Policies, as shown in Attachment A to this ordinance, is hereby adopted by king County 14 and ratified on behalf of the population of Unincorporated King-County. 15 Ordirullice 18084 was ihttoduced ort '612?/20l5 and passed by-'tbe.Mettopolitan King County CoUJ1cil on 7/20/2015, by the following vote: ' • : • I .. , Yes: 5 -Mr. Phillips, Mr. Goss~tt. fyfr. McDetrnott, ~-D~mbowski . · filJ.cl Mt~ Upthegrove · · . .. · · · ··No: 4 -Mr. von Reichbauer, M~. Hague, M$~ La.Illben and Mr. Dunn Excused: 0 · · .··. . · · " · · ·. :. ·. ATTEST: A1 ...... ·. -~ A.tine Noris, Glerk of the Council APP.ROVED this 21 day o~ t-"-/ • 2015. Dow Constantine, Coi.lnty Exe.cutive Attachments: A. GMPC Motion No. ·15·1 2 65 1 . 2 3 4 5 6 7 8 9 . 10 11 12 13 14 15 16 17 18 )9 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 3~ 36 37 38 18084 12/17/14 . ATTACHMENT A Sponsored By: Executive Committee '• G.MPC MOTION NO. 15-1 ·-, A MOTION amending the 2012 .King Counfy Countywide . Planning Policies; outlining aprocess .for Jurii>dictious. working together to identify future school sites Wi.thi1tthe UQA.. · WHEREAS the Growth Management ·Plaruiing Council (GMPC) convened the School Siting Task Force. in '20_11 to address: the issue' of~wlie.ther public s9hool serving primarily urban populations ·showdbe•sited in rural are3S and whether such facilities should be served by sewers; and ·. ··- WHEREAS, the Task Force completed. their· work on March 31, 2012, issuing a report and final recominendations to the King Count}C:Executive; and .. WHEREAS, as a-result of the Worf( of the Task Force, two new policies were ·added to the 2012 King Coilnty CoUiltyWi(le Plannllig P0lieies_(.CPPs)-PF-l8 and PF-19; and ' WHEREAS~ the 20 t3 GMPC W()rk program included an item to implemei:it the remainder 'of the T~k Force recortunen<:lations,: including; .. "The Growth Management Planning Council (GMPC) should identify policies and edi>pt a work program that commits jurisdictions to working together to id.eri.tify future school sites within the UGA. These policies shall direct jurisdictions to use zoning and other land use tools to ensure a sufficient supply of land/or siting schools"; aq.d WHEREAS, at the May 21, 2014 GMPC meeting, staff proposed a policy to directly respond to the Task Force's direction. GMPC members reviewed the draft policy and identified the need to more fully address the issues of breadth, coordination between jurisdictions and public schoQl c,listricts, and tlie workload .impactS to theiespective jurisdictions and school districts. GMP.C members also wanted to ensure that the proposed policy fully addressed the planning neeqs of the jurisdictions/school districts while being sensitive to the impact of siting _parameters and Hmd use regulations on curriculum needs; and WHEREAS, to implement Task Force recommendation and address issues raised at the May 21, 2014 GMPC meeting, a new policy, PF-19A is being proposed. ' \ 66 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 •65 66 67 68 69- ·70 71 72 73 74 75 76 77 78 79 80 81 82 83 ... .. 18084 NOW THEREFORE BE IT RESOLVED that the Growth Management Planning Council of.King County hereby recommends that the 2012 King County Countywide Planning Policies be amended to add new policy PF-19A with preceding text, as follows: Public school facilities to meet the needs of growing communities are an essential part of the public infrastructure. Coordination between each jurisdiction's land use plan and regulations and their respective school district[sl facility needs are essential for public school capacity needs to be met. The following poficy applies countywide and requires engagement between·each scho0l district and each city that is served by the school 7 district. the policy also applies to King ccunty as a jurisdiction for areas of . unincomorated King <Zounty that are within a sch0ol district's service boundary. The pglicy initiates a periodic procedure to identify if there are individual school district siting issues::an.d-if so, a process 'for the scho.ol district and jurisdiction· to ceoperatively prepare strategies for resolving the issue. PE-:19A Plan, through a cooperative process between jurisdictions and school districts,. that public school ·facilities are available. to meet. the needs of existing and projected residential development consistent with adopted comprehensive plan policies and nowth forecasts. . '. Cooperatively. .work with each school district located within the jurisdiction's boundaries to evaluate the school .district's ability to site school facilities necessary to meet the school district's identified student capacity needs. Use s.chool district capacity and enrollment data and the growth forecastS and de,vel0pment data of each, jurisdiction.located within the. school district's service bound.aries. By January 2016 and every two years thereafter, determine '. if. there is development capacity and the s1;1pporting .infrastrocture to site the needed s.chool facilities . If nol cooperatively prepare a strategy to address the capacity shortfall. Potential s.trategies· may include: • Shared public facilities such as play fields, parking areas and access drives • School acquisition or lease of appropriate public lands • Regulatory changes such as allowing schools to locate in additional zones or_ revised development standards • School design standards that reduce land requirements (such as multi- story structures or reduced footprint) while still meeting programmatic needs In 2017. and every two years thereafter. King County shall report to the GMPC on whether the goals of this .policy are being met. The GMPC shall identify corrective actions as necessary to implement this policy. • Dow Constantine, Chair, Growth Management Planning Council 67 tQ King County Metropolitan .King County Council Transportation, Economy and Environment Committee STAFF REPORT Agenda Item: 10 ~ame: Christine Jensen . Propos~d No.: 2015-0231 Da.te: July 7, 2015 SUBJECT A proposed ordinance adopting and ratifying Growth Management Planning Council Motion 15-1, which recommends adding a new C.ountywide Planning Policy regarding planning for school facilities in King County. · SUMMARY, Proposed Ordinance 2015-0231 would amend the King County Countywlde Planning Policies (CPPs) tG> state that public school facilities are essential in meeting the needs of growing communities and · that it is,)mportant to coo.rdinate on land use and facility planning. A new CPP.w_ould also be adqe:d,. PF-19A, Vl(hich would requir~ collaborative. planning .between school districts and. Lo.~a.1 jurisc;Hction~: regarding school facility needs. This process would include consideration of cooperative strategies to address any facility capacity and siting, shortfalls'. The policy would also require ,periodic review of whether the goals of the · policy are being met, and calls for corrective actions should they be necessary. I If adopted, all local jurisdictions, incluqing-King County, would be required to collaborate on I.and L1Se and facility planning with the sch_ool district(s) within its boundaries. The County would also be required _ to report back to the Growth Management Planning Council (GMPC) on behalf of the school districts and lqcal j urisdictions on the effectiveness of the cooperative process in meeting the policy goals . According to Executive staff, this coordinated planning and reporting would be achieved within existing County resources . BACKGROUND The GMPC is a formal booy comprised of elected officials from King County, Seattle, Bellevue , other cities and towns in King County, and special purpose districts. The GMPC was created in 1992 by interlocal agreement 1 in response to a provision in the Washington State Growth Management Act (GMA) requiring cities and counties to work together to adopt CPPs.2 Under the GMA , the CPPs serve as the framework for each 1 Motion 8733 2 RCW 36.?0A.210 68 local jurisdiction's comprehensive plan, which ensures countywide consistency with respect to land use planning efforts . As provided for in the interlocal agreement, the GMPC developed and recommended the original CPPs, which were adopted by the King County Council 3 and ratified by the cities in 1992. Subsequent amendments to the CPPs follow the same adoption process, which is now outlined in CPP G-1 4 and includes: recommendation by the GMPC, adoption by the King County Council , and ratification by the cities . Amendments to the CF?Ps become effective when ratified by ordinance or resolution by at least 30 percent of the city and county governments representing at least 70 per~ent of the population of King County . A city shall be deemed to have ratified an amendment ' . to the CPPs unless the city disapproves it by legislative action within 90 days of adoption by King County . ANALYSIS G MPC Motion 15-1 Proposed Ordinance 2015-'0231 would adopt and ratify GMPC Motion 15-1, which recommends adding a new CPP regarding plahriing for school facilitie$ in King County. If adopted, the CPPs would be amended to state that public school facilities are essential in meeting the need$ of growing communities and that it is impo'rtant to coordinate on land use and facility planning. A new policy would also be added, PF- 19A, which would require collaborative planning between school districts and local jurisdictions regarding school facility needs. This process would intlude consideration of cooperative strategies5 to address' any tacmty capacity and siting shortfalts . The policy would also require periodic review of whether 'fh'e gears of the policy are be~ng met, and calls for corrective 'actions should they be neoessary.· · 1 PF-19A is intended to facilitate implemeritatio'ri df school' siting CPPs that were adopted in 2012,6 which were created as a result of recommendatrons from the GMPC's School Siting Task Force.7 These 2012 policies, PF-18 and PF-19, prohibit schools serving primarily urban populations from being located in the rural area and generally require schools serving rural populations to be located in neighboring cities and rural towns.8 The coordination called for in PF -19A was also a recommendation from the Task Force, and its proposed languag'e was drafted in collaboration · with representatives from the school districts, cities, and county. 3 Ordinance 10450 4 2012 King County Countywide Planning Policies, as amended: http ://www.kingco u nty .gov/property/permits/codes/g rowth/G M PC/CPPs.aspx 5 Including : shared public facilities, school acquisitio n/lease of public lands, regulatory or development standard changes, design changes. 6 Ordinance 17486 7 Created by the GMPC in 2011 to address the issue of whether public schools serving primarily urban ropulations should be sited in rural areas and whether such facilities should be served by sewers. Except for: community facilities and services dependent upon rural location and if their size and scale support rural character; and sites listed in 2012 School Siting Task Force Report: http ://www. k i ngcou n ty .gov/-/med la/exec/constantine/documents/2012/Sch oolSiting T askF orce/FinalDocu ments/FinalReportAndRecommendations · 69 • If adopted, PF-19A would apply to the cities and school districts in King County, as well as the County itself as a local jurisdiction. As a result, the County would be required to coordinate land use and facility planning with the school districts that have populations within unincorporated areas of King County. Additionally, starting in 2017 and every two years thereafter, the County would be required to report back to the GMPC on behalf of the school districts and local jurisdictions on the effectiveness of the cooperative process in meeting the policy goals. Executive staff have noted that this increased workload for County staff would be able to be achieved within existing resources, which is reflected in the fiscal note attached to the legislation. GMPC action On April 22, 2015, the GMPC adopted Motion 15-1, which is a non-binding recommendation to the County Council to adopt PF-19A. Consistent with CPP adoption requirements, Proposed Ordinance 2015-0231 forwards this GMPC recommendation to the County Council for consideration and possible approval. If adopted by the Council, the ordinance would ratify the change on behalf of the population of unincorporated King County, and would begin the ratification process by the Cities. There is no deadline for Council action on the proposed CPP amendment; however, both the school districts and the local jurisdictions are eager to begin implementation of the proposed policy given the time that has passed since adoption of the school siting policies in 2012. ATTACHMENTS 1. Proposed Ordinance 2015-0231 2. Transmittal Letter 3. Fiscal Note 4. GMPC Staff Report dated April 22, 2015 "INVITED 1. Karen Wolf, Senior Policy Analyst, Office of Performance, Strategy and Budg~t 70 King County · Dow Constantine King County Executive 401 Fi~h Avenue, Suite 800 Seattle, WA 98104-1818 206-263-9600 Fax 206-296-0194 TTY Relay: 711 www.kingcounty.gov June 3, 2015 The Honorable Larry Phillips Chair, King County Council Room 1200 COURTHOUSE Dear Councilmember Phillips: RF CE IV ED 2015 JUN I 0 PM 3: 49 CLE2.K "L'°' -~1111..:ry rouuc11 ~--1 ;--, ..; L. i., v ~ I · l.r . ;., • 180 QL! ' 0 i. This letter transmits an ordinance that will enable King County to amend the King County Countywide Planning Policies (CPPs) to establish a plan for coordination between school districts and the jurisdictions within their boundaries, as recommended by tjie Growth Management Planning Council (GMPC). This ordinance transinits GMPC Motion 15-1 that was overwhelmingly approved by the GMPC on April 22, 2015. The ordinance adopts and ratifies the GMPC motion on behalf of . unincorporated King County. . ' Motion 15-1 adds a new policy to the CPPs that is a direct response to a recommendation of the School Siting Task Force Report, which is included -as an appendix to the CPPs. The new policy states that public schools are an essential and integral part of public infrastructure that is needed to achieve successful growth management plans by all jurisdictions in King County. Further, this new policy sets up a plan to facilhate collaboration between the jurisdictions and , tqe school districts, establishes guidelines for assessing school district capacity needs, and identifies strategies for resolving capacity issues should they be identified. This ordinance integrates the goals of the K!ng County Strategic Plan by recognizing the role of land use planning in shaping environmentally sustainabl~ and economically viable future for all people in King County. The County's role in the GMPC fosters the ethic of working together for "One King County" by actively participating in regional organizations and defining King County's role in regional issues .. There are no fiscal impacts to King County government as a result of adoption of this ordinance. 71 King County is a11 Equal Opportunity/Affirmative Action Employer and complies witli the Americans: with Di.mhilitit1>.< Art The Honorable Larry Phillips June 3, 2015 Page 2 If you have any questions, plea,se contact Lauren Smith, Deputy Director Jor Regional Planning, Office ·of Perfonnance, Str.ategy and Budget, at 206-263-9606. Sincerely, Dow Constantine · King County Executive- Endosures cc: . King Courity Councilmembers ·. ATIN: Carolyn B1,1sch, Chief e>f Staff Anne Noris, Clerk of the Council Carrie S. Cihak, Chief of Policy Development, King County Executive Office Dwight Dively, Director, Office of Performance, Strategy ~d Budget (PSB) Lauren Sµiith, D~puty Director, Regional Planning, Psn· · . · · ·. 72