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LUTC MINS 09-08-2015City of Federal Way City Council Land Use /Transportation Committee September 8, 2015 City Hall 5:30 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia Assefa- Dawson. Council members in attendance: Deputy Mayor Jeanne Burbidge, Susan Honda and Martin Moore. Staff in Attendance: Public Works Director Marwan Salloum, Parks Director John Hutton, Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez, Street Systems Manager John Mulkey, Surface Water Manager Theresa Thurlow, Planner Manager Isaac Conlen, Street Systems Engineer Naveen Chandra, Street Systems Engineer Jeff Huynh, Senior Transportation Planning Engineer Sarady Long, Community Outreach & Government Relations Coordinator Steve McNey, and Administrative Assistant II Shawna Upton. CALL TO ORDER Chair Celski called the meeting to order at 5:30 PM. 2. PUBLIC COMMENT (3 minutes) There were no public comments. 3. COMMITTEE BUSINESS Topic Title/ Description Forward to Council A. Approval of Minutes: August 3, 2015 N/A Committee approved the August 3, 2015, LUTC minutes as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 B. Federal /State Transportation Demand Implementation Agreement September 15, 2015 Consent Mr. Long provided background information on this program. He noted state law mandates the City develop and implement a program to reduce drive alone commute trips and vehicle miles traveled in the City. To assist the City in this effort, the State provides technical assistance funding. Mr. Long explained contract details, program goals and targets and allocated funding amounts. He further addressed challenges that affect South King County. A brief discussion was held to better understand the program surveys, minimum business size requirements, staffing levels to manage this program and incentives. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Committee Members Bob Ceiski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member Passed: Unanimously, 3 -0 City Staff Marwan Salloum, P. E., Public Works Director Shawna Upton, Administrative Assistant II 253- 835 -2703 C. 2015 -2017 Commute Trip Reduction (CTR) Program Implementation Agreement with King September 15, 2015 County Consent Mr. Long noted that for the last sixteen years, the City has contracted with King County for their CTR support services to implement the CTR program. The existing agreement has expired and a two year agreement is proposed. This agreement would be fully funded by the state CTR technical assistance grant. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 D. Amendment to Interlocal Agreement with WSDOT for Fiber Optic Installation September 15, 2015 Consent Mr. Perez noted a correction was needed on the contact information page of the draft agreement and provided the corrected page replacement. Mr. Perez stated that the City previously installed fiber optic cable in 2011 on S 3201h between 8th Avenue S and SR99. This was done to provide a continuous connection between WSDOT's fiber located on I -5 and City Hall. That provides connection to 22 other cities and counties within the region and the idea is to share traffic data. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 E. 2016 Asphalt Overlay Program Preliminary Project List and Authorization to Bid September 15, 2015 Consent Mr. Huynh presented an overview of the program, noting the funding sources and total available funding amount. He stated the streets were selected using the City's pavement management system and were verified by field inspections. Mr. Huynh also provided the estimated project costs as well as the overall program costs. Discussion was held regarding the listed locations, location priority and costs. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 F. S352 nd Street Extension Project from Enchanted Parkway South to Pacific Highway South September 15, 2015 — 100% Design Status Report and Authorization to Bid Consent Mr. Mulkey stated the project consists of the extension of S 352nd Street from Enchanted Parkway South to Pacific Highway South and includes a three -lane cross - section with a two -way left turn lane and bike lanes. Currently, the project design is 100% complete and the only ongoing task is finalizing the right -of -way acquisition on the last remaining parcel. Mr. Mulkey noted the estimated expenditures and available funding sources. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Committee Members Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member Passed: Unanimously, 3 -0 City Staff Marwan Salloum, P. E., Public Works Director Shawna Upton, Administrative Assistant II 253- 835 -2703 G. 2015 Manhole /Catchbasin Rebuild Project — Rejection of Quotes September 15, 2015 Consent Ms. Thurlow stated one quote was received on August 20, 2015 for the 2015 Man hole/Catch basin Rebuild Project. The lowest responsive responsible proposer was AA Asphalting. The quote received was 150% above the engineer's estimate so staff is proposing to reject the quote and complete the work through SWM maintenance staff. A brief discussion was held regarding staff time availability, will the work be completed within budget and potential reasons as to why the proposal was so high above the engineer's estimate. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 H. King County Flood Control District Sub - Regional Opportunity Fund — Authorization for September 15, 2015 Submission Consent Ms. Thurlow stated the opportunity fund is available for qualifying jurisdictions for flood control and stormwater improvements. The funds available to Federal Way are $532,157 and staff recommends submitting an application for this funding source to be used towards a portion of the Marine Hills Phase I Conveyance System Repairs. Ms. Thurlow presented pictures of several failing or substandard storm drain pipes and structures in the Marine Hills target area. A brief discussion was held regarding overall costs, the process used to replace the pipes and estimated lifespan of the new pipes once repairs are done. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 Request Addition of a Project to the SWM 304 Capital Improvement Plan Entitled: Town September 15, 2015 Square Park Stormwater Low Impact Development (LID) Outreach Project Consent Ms. Thurlow presented background information on this project noting that the redevelopment of Town Square Park offers an opportunity to provide a stormwater educational outreach center highlighting LID stormwater improvements compared to traditional development. The educational center will provide outreach to area schools, summer programs and special interest groups as well as the general public. Some of the LID elements to be evaluated and included are permeable pavers, depressed landscaping in the parking lot roundabout planter, green roof for the restroom and picnic bench area, educational and interactive signage and a rain garden with native plantings. She briefly noted projected project cost, estimated yearly maintenance costs, and provided sample images of the vision for the learning center elements. Councilmember Maloney expressed concerns about the additional costs of the park noting that costs for the park keep rising. Mr. Salloum explained that the project is separate from the park in that it's a Surface Water amenity that is paid for by Surface Water. Councilmember Maloney believes this is a great idea but is concerned with public perception pertaining to the rising costs of the park. Councilmember Honda also expressed concerns about the rising costs of the park and wondered if the School District has expressed an interest in this project. Several Council Members expressed support for this project but concerns are focused around the rising costs of the park and public perception. Staff emphasized that this is a separate project from the park, paid for by Surface Water funds, and that the park offers a perfect setting to build an educational facility. A lengthy discussion was held regarding the costs of the park, public perception, estimated costs of incorporating the Surface Water LID elements within the park, and other potential locations for this educational element. Committee Member Maloney made a motion to forward Option #1 to the Council business agenda. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 Committee Members City Staff Bob Celski, Chair Marwan Salloum, P. E., Public Works Director Kelly Maloney, Member Shawna Upton, Administrative Assistant II LydiaAssefa- Dawson, Member 253- 835 -2703 Ratification of Countywide Planning Policy Regarding School Siting Mr. Conlen stated the City received a request from King County to ratify the countywide planning policies. The policies apply countywide to all the cities within the County and to the County itself. This particular policy is asking the City to work with the school district to identify if there are any obstacles or barriers to siting new schools in the city limits. If it is determined that there are barriers, the policy identifies some strategies to address the shortcoming. Staff does not feel that this policy was intended to apply to our jurisdiction because we don't tend to have these types of issues. Staff briefly talked with the school district and they didn't express any concerns about this policy either. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 4. OTHER September 15, 2015 Consent 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be Monday, October 5, 2015 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at 7:18 PM. COMMITTEE APPROVAL: Bob Celski, Chair Committee Members Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member Attest: Shaw Upton, Admin , trative Assistant II Kelly Mal6dey, Member i, d a Assefa a son, Member City Staff Marwan Salloum, P. E., Public Works Director Shawna Upton, Administrative Assistant II 253- 835 -2703