LUTC MINS 09-08-2015City of Federal Way
City Council
Land Use /Transportation Committee
September 8, 2015 City Hall
5:30 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia
Assefa- Dawson. Council members in attendance: Deputy Mayor Jeanne Burbidge, Susan Honda and Martin Moore.
Staff in Attendance: Public Works Director Marwan Salloum, Parks Director John Hutton, Assistant City Attorney Mark
Orthmann, City Traffic Engineer Rick Perez, Street Systems Manager John Mulkey, Surface Water Manager Theresa Thurlow,
Planner Manager Isaac Conlen, Street Systems Engineer Naveen Chandra, Street Systems Engineer Jeff Huynh, Senior
Transportation Planning Engineer Sarady Long, Community Outreach & Government Relations Coordinator Steve McNey, and
Administrative Assistant II Shawna Upton.
CALL TO ORDER
Chair Celski called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT (3 minutes)
There were no public comments.
3. COMMITTEE BUSINESS
Topic Title/ Description
Forward to
Council
A. Approval of Minutes: August 3, 2015 N/A
Committee approved the August 3, 2015, LUTC minutes as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
B. Federal /State Transportation Demand Implementation Agreement September 15, 2015
Consent
Mr. Long provided background information on this program. He noted state law mandates
the City develop and implement a program to reduce drive alone commute trips and
vehicle miles traveled in the City. To assist the City in this effort, the State provides
technical assistance funding. Mr. Long explained contract details, program goals and
targets and allocated funding amounts. He further addressed challenges that affect South
King County. A brief discussion was held to better understand the program surveys,
minimum business size requirements, staffing levels to manage this program and
incentives.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney
Committee Members
Bob Ceiski, Chair
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
Passed: Unanimously, 3 -0
City Staff
Marwan Salloum, P. E., Public Works Director
Shawna Upton, Administrative Assistant II
253- 835 -2703
C. 2015 -2017 Commute Trip Reduction (CTR) Program Implementation Agreement with King September 15, 2015
County Consent
Mr. Long noted that for the last sixteen years, the City has contracted with King County
for their CTR support services to implement the CTR program. The existing agreement
has expired and a two year agreement is proposed. This agreement would be fully funded
by the state CTR technical assistance grant.
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
D. Amendment to Interlocal Agreement with WSDOT for Fiber Optic Installation September 15, 2015
Consent
Mr. Perez noted a correction was needed on the contact information page of the draft
agreement and provided the corrected page replacement. Mr. Perez stated that the City
previously installed fiber optic cable in 2011 on S 3201h between 8th Avenue S and SR99.
This was done to provide a continuous connection between WSDOT's fiber located on I -5
and City Hall. That provides connection to 22 other cities and counties within the region
and the idea is to share traffic data.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0
E. 2016 Asphalt Overlay Program Preliminary Project List and Authorization to Bid September 15, 2015
Consent
Mr. Huynh presented an overview of the program, noting the funding sources and total
available funding amount. He stated the streets were selected using the City's pavement
management system and were verified by field inspections. Mr. Huynh also provided the
estimated project costs as well as the overall program costs. Discussion was held
regarding the listed locations, location priority and costs.
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
F. S352 nd Street Extension Project from Enchanted Parkway South to Pacific Highway South September 15, 2015
— 100% Design Status Report and Authorization to Bid Consent
Mr. Mulkey stated the project consists of the extension of S 352nd Street from Enchanted
Parkway South to Pacific Highway South and includes a three -lane cross - section with a
two -way left turn lane and bike lanes. Currently, the project design is 100% complete and
the only ongoing task is finalizing the right -of -way acquisition on the last remaining parcel.
Mr. Mulkey noted the estimated expenditures and available funding sources.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney
Committee Members
Bob Celski, Chair
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
Passed: Unanimously, 3 -0
City Staff
Marwan Salloum, P. E., Public Works Director
Shawna Upton, Administrative Assistant II
253- 835 -2703
G. 2015 Manhole /Catchbasin Rebuild Project — Rejection of Quotes September 15, 2015
Consent
Ms. Thurlow stated one quote was received on August 20, 2015 for the 2015
Man hole/Catch basin Rebuild Project. The lowest responsive responsible proposer was AA
Asphalting. The quote received was 150% above the engineer's estimate so staff is
proposing to reject the quote and complete the work through SWM maintenance staff.
A brief discussion was held regarding staff time availability, will the work be completed
within budget and potential reasons as to why the proposal was so high above the
engineer's estimate.
Committee forwarded Option #1 as presented.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
H. King County Flood Control District Sub - Regional Opportunity Fund — Authorization for September 15, 2015
Submission Consent
Ms. Thurlow stated the opportunity fund is available for qualifying jurisdictions for flood
control and stormwater improvements. The funds available to Federal Way are $532,157
and staff recommends submitting an application for this funding source to be used towards
a portion of the Marine Hills Phase I Conveyance System Repairs. Ms. Thurlow presented
pictures of several failing or substandard storm drain pipes and structures in the Marine
Hills target area. A brief discussion was held regarding overall costs, the process used to
replace the pipes and estimated lifespan of the new pipes once repairs are done.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0
Request Addition of a Project to the SWM 304 Capital Improvement Plan Entitled: Town September 15, 2015
Square Park Stormwater Low Impact Development (LID) Outreach Project Consent
Ms. Thurlow presented background information on this project noting that the
redevelopment of Town Square Park offers an opportunity to provide a stormwater
educational outreach center highlighting LID stormwater improvements compared to
traditional development. The educational center will provide outreach to area schools,
summer programs and special interest groups as well as the general public. Some of the
LID elements to be evaluated and included are permeable pavers, depressed landscaping
in the parking lot roundabout planter, green roof for the restroom and picnic bench area,
educational and interactive signage and a rain garden with native plantings. She briefly
noted projected project cost, estimated yearly maintenance costs, and provided sample
images of the vision for the learning center elements. Councilmember Maloney expressed
concerns about the additional costs of the park noting that costs for the park keep rising.
Mr. Salloum explained that the project is separate from the park in that it's a Surface Water
amenity that is paid for by Surface Water. Councilmember Maloney believes this is a great
idea but is concerned with public perception pertaining to the rising costs of the park.
Councilmember Honda also expressed concerns about the rising costs of the park and
wondered if the School District has expressed an interest in this project. Several Council
Members expressed support for this project but concerns are focused around the rising
costs of the park and public perception. Staff emphasized that this is a separate project
from the park, paid for by Surface Water funds, and that the park offers a perfect setting
to build an educational facility. A lengthy discussion was held regarding the costs of the
park, public perception, estimated costs of incorporating the Surface Water LID elements
within the park, and other potential locations for this educational element.
Committee Member Maloney made a motion to forward Option #1 to the
Council business agenda.
Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0
Committee Members City Staff
Bob Celski, Chair Marwan Salloum, P. E., Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant II
LydiaAssefa- Dawson, Member 253- 835 -2703
Ratification of Countywide Planning Policy Regarding School Siting
Mr. Conlen stated the City received a request from King County to ratify the countywide
planning policies. The policies apply countywide to all the cities within the County and to
the County itself. This particular policy is asking the City to work with the school district
to identify if there are any obstacles or barriers to siting new schools in the city limits. If
it is determined that there are barriers, the policy identifies some strategies to address the
shortcoming. Staff does not feel that this policy was intended to apply to our jurisdiction
because we don't tend to have these types of issues. Staff briefly talked with the school
district and they didn't express any concerns about this policy either.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0
4. OTHER
September 15, 2015
Consent
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, October 5, 2015 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 7:18 PM.
COMMITTEE APPROVAL:
Bob Celski, Chair
Committee Members
Bob Celski, Chair
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
Attest:
Shaw Upton, Admin , trative Assistant II
Kelly Mal6dey, Member i, d a Assefa a son, Member
City Staff
Marwan Salloum, P. E., Public Works Director
Shawna Upton, Administrative Assistant II
253- 835 -2703