AG 15-2151 1 RETURN TO: EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: POLICE DEPARTMENT
2. ORIGINATING STAFF PERSON: LYNETTE ALLEN
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.
❑ PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT
❑ REAL ESTATE DOCUMENT
❑ ORDINANCE
❑ CONTRACT AMENDMENT (AG #):
x OTHER AGREEMENT
EXT: 6701 3. DATE REQ. BY: ASAP
G, RFB, RFP, RFQ)
❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ MAINTENANCE AGREEMENT
❑ HUMAN SERVICES / CDBG
❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ RESOLUTION
❑ INTERLOCAL
PROJECT NAME: KC RSO OVERTIME COST REIMBURSEMENT AGREEMENT
. NAME OF CONTRACTOR: KC
ADDRESS:
E -MAIL:
SIGNATURE NAME:
TELEPHONE
FAX:
TITLE
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑
ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS
8. TERM: COMMENCEMENT DATE: JULY 1, 2015 COMPLETION DATE: JUNE 30, 2016
9. TOTAL REIMBURSE UP TO $37,554.65 IN OFFICER OVERTIME (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT:
IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
❑ PURCHASING: PLEASE CHARGE TO:
10. DOCUMENT /CONTRACT REVIEW
❑ PROJECT MANAGER
IRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
❑ LAW
INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ LAW DEPARTMENT
❑ SIGNATORY (MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG#
❑ SIGNED COPY RETURNED
COMMENTS:
INITIAL / DATE SIGNED
00 S% 4 /0 /03/1.5-
AG# v 15 -215
DATE SENT: lop 6/16
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COUNCIL MEETING DATE: September 15, 2015
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: 5b
SUBJECT: KC RSO COST REIMBURSEMENT AGREEMENT
POLICY QUESTION: Should the City Of Federal Way / Federal Way Police Department accept the Registered
Sex Offender (RSO) Overtime Cost Reimbursement Agreement from the King County Sheriff's Office?
COMMITTEE: Parks, Recreation, Human Services and Public Safety MEETING DATE: Sept. 8, 2015
Council Committee - (PRHS &PSC)
CATEGORY:
® Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
❑ Public Hearing
❑ Other
STAFF REPORT BY: Lynette Allen, Executive Assistant
Attachments:
1. PRHS &PS Staff Memo
Options Considered:
1. Accept the KC RSO Cost Reimbursement Grant
2. Reject the KC RSO Cost Reimbursement Grant
MAYOR'S RECOMMENDATION: 1
MAYOR APPROVAL: ,d talc,
Committee
CHIEF OF STAFF: !✓r/f
"Zirmittee
DEPT: Police
DIRECTOR APPROVAL:
Council
id U
Council
ell; ef
COMMITTEE RECOMMENDATION: "I move to forward the RSO Overtime Cost Reimbursement Agreement
between the Federal Way Police Department and the King County Sheriff's Office to the September 15, 2015
Council agenda for approval."
f Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to accept the RSO Overtime Cost Reimbursement Agreement between
the Federal Way Police Department and the King County Sheriff's Office and authorize the Chief of Police to
sign such Agreement."
JAUNCIL ACTIO
APPROVE
❑ DENIED
❑ TABLED/DEFERRED/NO ACTION
❑ MOVED TO SECOND READING (ordinances only)
REVISED — 08/12/2010
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: September 8, 2015
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: KC RSO Grant Funding
The Federal Way Police Department (FWPD) is seeking grant funding from the King County
Sheriff's Department in support of the Federal Way Police Department's Registered Sex
Offender and Kidnapping Offender Address and Residency Verification Program. The grant is
for reimbursement of overtime expenses incurred while verifying current addresses and
residencies of sex and kidnapping offenders, up to a maximum amount of $37,554.65.
FWPD will be partnering with King County Government in implementing multiple program
elements to ensure that sex offenders are in compliance under the guidelines of current laws. A
strong enforcement effort to apprehend and prosecute offenders will help improve the quality of
life for our citizens. We have been participating in the King County RSO Grant Funding since at
least 2009.
1
Cost Reimbursement Agreement
Executed By
King County Sheriff's Office, a department of
King County, hereinafter referred to as "KCSO,"
Department Authorized Representative:
John Urquhart, Sheriff
King County Sheriff's Office
W -150 King County Courthouse
516 Third Avenue
Seattle, WA 98104
and
Federal Way Police Department, a police department in King County, hereinafter referred
to as " "Contractor,"
Department Authorized Representative:
Andy Hwang, Chief of Police
33325 8th Avenue South
PO Box 9718
Federal Way, WA 98063 -9718
WHEREAS, KCSO and Contractor have mutually agreed to work together for the
purpose of verifying the address and residency of registered sex and kidnapping
offenders; and
WHEREAS, the goal of registered sex and kidnapping offender address and residency
verification is to improve public safety by establishing a greater presence and emphasis
by Contractor in King County neighborhoods; and
WHEREAS, as part of this coordinated effort, Contractor will increase immediate and
direct contact with registered sex and kidnapping offenders in their jurisdiction, and
WHEREAS, KCSO is the recipient of a Washington State Registered Sex and
Kidnapping Offender Address and Residency Verification Program grant through the
Washington Association of Sheriffs and Police Chiefs for this purpose, and
WHEREAS, KCSO will oversee efforts undertaken by program participants in King
County;
NOW THEREFORE, the parties hereto agree as follows:
Cost Reimbursement Agreement
KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address
and Residency Verification Program funding to reimburse for expenditures associated
with the Contractor for the verification of registered sex and kidnapping offender address
and residency as set forth below. This Interagency Agreement contains eight (8) Articles:
ARTICLE I. TERM OF AGREEMENT
The term of this Cost Reimbursement Agreement shall commence on July 1, 2015
and shall end on June 30, 2016 unless terminated earlier pursuant to the provisions
hereof.
ARTICLE II. DESCRIPTION OF SERVICES
This agreement is for the purpose of reimbursing the Contractor for participation in
the Registered Sex and Kidnapping Offender Address and Residency Verification
Program. The program's purpose is to verify the address and residency of all
registered sex and kidnapping offenders under RCW 9A.44.130.
The requirement of this program is for face -to -face verification of a registered sex
and kidnapping offender's address at the place of residency. In the case of
• level I offenders, once every twelve months.
• of level II offenders, once every six months.
• of level III offenders, once every three months.
For the purposes of this program unclassified offenders and kidnapping offenders
shall be considered at risk level I, unless in the opinion of the local jurisdiction a
higher classification is in the interest of public safety.
ARTICLE III. REPORTING
Two reports are required in order to receive reimbursement for grant - related
expenditures. Both forms are included as exhibits to this agreement. "Appendix A"
is the Offender Watch generated "Advanced Verification Request Report" that the
sex or kidnapping offender completes and signs during a face -to -face contact.
"Appendix B" is an "Officer Contact Worksheet" completed in full by an
officer /detective during each verification contact. Both exhibits representing each
contact are due quarterly and must be complete and received before reimbursement
can be made following the quarter reported.
Original signed report forms are to be submitted by the 5th of the month following
the end of the quarter. The first report is due October 5, 2015.
Page 2 of 5 August 18, 2015
Cost Reimbursement Agreement
Quarterly progress reports shall be delivered to:
Attn: Tina Keller, Project Manager
King County Sheriff's Office
500 Fourth Avenue, Suite 200
M/S ADM -SO -0200
Seattle, WA 98104
Phone: 206 - 263 -2122
Email: tina.keller @kingcounty.gov
ARTICLE IV. REIMBURSEMENT
Requests for reimbursement will be made on a monthly basis and shall be forwarded
to KCSO by the 10th of the month following the billing period.
Overtime reimbursements for personnel assigned to the Registered Sex and
Kidnapping Offender Address and Residency Verification Program will be calculated
at the usual rate for which the individual's time would be compensated in the absence
of this agreement.
Each request for reimbursement will include the name, rank, overtime compensation
rate, number of reimbursable hours claimed and the dates of those hours for each
officer for whom reimbursement is sought. Each reimbursement request must be
accompanied by a certification signed by an appropriate supervisor of the department
that the request has been personally reviewed, that the information described in the
request is accurate, and the personnel for whom reimbursement is claimed were
working on an overtime basis for the Registered Sex and Kidnapping Offender
Address and Residency Verification Program.
Overtime and all other expenditures under this Agreement are restricted to the
following criteria:
1. For the purpose of verifying the address and residency of registered sex
and kidnapping offenders; and
2. For the goal of improving public safety by establishing a greater presence
and emphasis in King County neighborhoods; and
3. For increasing immediate and direct contact with registered sex and
kidnapping offenders in their jurisdiction
Any non - overtime related expenditures must be pre- approved by KCSO. Your
request for pre - approval must include: 1) The item you would like to purchase,
2) The purpose of the item, 3) The cost of the item you would like to purchase. You
may send this request for pre- approval in email format. Requests for reimbursement
Page 3 of 5 August 18, 2015
Cost Reimbursement Agreement
from KCSO for the above non - overtime expenditures must be accompanied by a
spreadsheet detailing the expenditures as well as a vendor's invoice and a packing
slip. The packing slip must be signed by an authorized representative of the
Contractor.
All costs must be included in the request for reimbursement and be within the overall
contract amount. Over expenditures for any reason, including additional cost of sales
tax, shipping, or installation, will be the responsibility of the Contractor.
Requests for reimbursement must be sent to:
Attn: Tina Keller, Project Manager
King County Sheriff's Office
500 Fourth Avenue, Suite 200
M/S ADM -SO -0200
Seattle, WA 98104
Phone: 206 - 263 -2122
Email: tina.keller @kingcounty.gov
The maximum amount to be paid under this cost reimbursement agreement shall not
exceed Thirty -Seven Thousand Five Hundred Fifty -Four Dollars and Sixty Five Cents
($37,554.65). Expenditures exceeding the maximum amount shall be the
responsibility of Contractor. All requests for reimbursement must be received by
KCSO by July 31, 2016 to be payable.
ARTICLE V. WITNESS STATEMENTS
"Appendix C" is a "Sex/Kidnapping Offender Address and Residency Verification
Program Witness Statement Form." This form is to be completed by any witnesses
encountered during a contact when the offender is suspected of not living at the
registered address and there is a resulting felony "Failure to Register as a Sex
Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating
circumstances the witness is incapable of writing out their own statement, the
contacting officer /detective will have the witness write and sign the statement in their
own handwriting to contain, verbatim, the information on the witness form.
ARTICLE VI. FILING NON - DISCOVERABLE FACE SHEET
"Exhibit D" is the "Filing Non - Discoverable Face Sheet." This form shall be
attached to each "Felony Failure to Register as a Sex Offender" case that is referred
to the King County Prosecuting Attorney's Office.
ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING
Funds may not be used to supplant (replace) existing local, state, or Bureau of Indian
Affairs funds that would be spent for identical purposes in the absence of the grant.
Page 4 of 5 August 18, 2015
Cost Reimbursement Agreement
Overtime - To meet this grant condition, you must ensure that:
• Overtime exceeds expenditures that the grantee is obligated or funded to pay
in the current budget. Funds currently allocated to pay for overtime may not
be reallocated to other purposes or reimbursed upon the award of a grant.
• Additionally, by the conditions of this grant, you are required to track all
overtime funded through the grant
ARTICLE VII. AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in
writing and signed by authorized representatives of the parties hereto. The parties
hereto expressly reserve the right to modify this Agreement, by mutual agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by having their
representatives affix their signatures below.
Federal Way Police Department
KING COUNTY SHERIFF'S
OFFICE
Andy Hwang, Chief of Police • ' irrquhart, Sheriff
Date Date
Page 5 of 5 August 18, 2015
APPENDIX A
Page: 1
Verification Request
Agency: King County WA Sheriffs Office
Administrator. King County Sheriffs Office RSCPhone: (206)263 -2120 Date: 6/15/2015
Offender information
Name TEST , TEST TEST Registration # 2236249
POB SSN
DOB 01/01/1999 Age 16 Alt Reg #
Sex Orient Drv. LicJState
Race Nat. No Selection FBI
Height Hair State ID
Weight Eyes Last Verified:
Risk Type
Comm.
Date
Offender Photo
PHOTO NOT AVAILABLE
Active Officer Alert
Employment/School
Name Address Supervisor Phone
Residence
Street
(Bold - Primary Home Address)
Alias
Phone ( Bold - Primary Contact Numbers),
Number Type ,Description
Scars/Tattoos
Location Type Description
Vehicle
Make Model Color" ' "Year License State VIN Comments
Offense
Date RS Code/Description ' ,... Convicted Released Case # Crime Details
do hereby attest, under penalties of perjury, that any and all information contained here is
current and accurate on this day of 20
Offender Signature:
Officer Signature: Date:
Produced by OffendetWatch - www.watchsystemacom
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Suspect's Name:
Witness Statement — Failure to Register
APPENDIX C
Suspect's Last Registered Address:
Witness' Name:
Witness's Home Address:
Witness' Home Phone Number
Cell: Other:
How do they know the suspect (please be as detailed as possible)?
*If suspect rented an apartment or a room from the witness, please have them provide a copy of
any documentations to this effect and any documentations the suspect moved out.
Did the witness ever see the suspect at his/her last registered address?
How often would they see him/her there?
When did the witness start seeing him/her there?
When did they stop?
Why did the suspect stop staying at the address?
Did the suspect keep any personal belongings there?
In general, when is the last time they saw the suspect ?
Do they know where the suspect moved to or their current whereabouts?
Can they provide the names and contact information of any other witnesses who would have seen
the suspect staying at his/her last registered address?
Is the witness willing to assist in prosecution?
Under penalty of perjury of the laws of the State of Washington, I certify that the foregoing is
true and correct.
Witness' Signature date
EXHIBIT D
WASPC GRANT FILING
NON - DISCOVERABLE
TO: KCPAO — Special Assault Unit — Seattle
DATE:
FROM:
INCIDENT #:
AGENCY:
SUSPECT #1:
DOB:
RACE:
SEX: M ❑ F❑
HGT:
WGT:
SUSP #1 ADDRESS:
CHARGE: Failure to Register as a Sex Offender
DATE OF CRIME:
VICTIM #1: State of Washington
DOB:
VICTIM #2:
DOB:
INTERVIEWED BY: NO ONE
DPA NAME:
TYPE OF CASE: FTR - Failure To Register
OTHER TYPE:
THIS CASE IS BEING REFERRED FOR THE FOLLOWING REASONS
❑ FILING OF CHARGES: - Comments:
❑ DECLINE: - Comments:
WASPC STATISTICAL REPORTING TO KCSO
Case Referral Received by KCPAO on this date:
Case filed by KCPAO: YES ❑ NO ❑
Cause Number Assigned:
If no, please indicate why:
Other Explanation: