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LUTC PKT 11-02-2015City of Federal Way City Council Land Use/Transportation Committee November 2, 2015 City Hall 5:30 p.m. Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Action Topic Title/ Description · Presenter Page or Info Council Date Time A. Approval of Minutes: October 5, 2015 Upton 3 Action N/A 5 min B. Demonstrating completion of the 2015 Clark 7 Action November 17, 2015 5 min Growth Management Act Periodic Update Business c. Marine Hills Stormwater Conveyance Thurlow 15 Action November 17, 2015 5 min System Repair Project -30% Design Status Consent Report D. Speed Limit Ordinance -S 352"d Street Preston 19 Action November 17, 2015 lOmin Extension Ordinance First Reading E. Zoning and Development Code Text Herrera 29 Action November 17, 2015 lOmin Amendment: Variance Procedures Ordinance First Reading F. Pete von Reichbauer Way Sand S 316th Mulkey 43 Action November 17, 2015 5 min Street Sidewalk Replacement Project -85% Consent Design Status Report and Authorization to Bid G. Grant Funding for Transportation Mulkey 45 Action November 17, 2015 5 min Improvement Projects -Authorization to Consent Accept Grant Funding H. 2016 Pedestrian Safety Program -Perez 47 Action November 17, 2015 10 min Authorization to Bid Consent 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be Monday, December 7, 2015 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN Committee Members Bob Ce/ski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member City Staff Marwan Salloum P.E, Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 This page left blank intentionally. 2 City of Federal Way City Council Land Use/Transportation Committee October 5, 2015 5:30 p .m. City Hall Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee members Kelly Maloney and Lydia Assefa-Dawson. Committee Chair Bob Celski is excused. Council members in attendance: Deputy Mayor Jeanne Burbidge and Susan Honda. Staff in Attendance: Public Works Director Marwan Salloum, Community Development Director Michael Morales, Economic Development Director Tim Johnson, Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez, Street Systems Manager John Mulkey, Planner Manager Isaac Conlen, Street Systems Project Engineer Christine Mullen, Street Systems Engineer Jeff Huynh, Senior Transportation Planning Engineer Sarady Long, Principal Planner Margaret Clark, Associate Planner Leila Willoughby-Oakes, and Administrative Assistant II Shawna Upton. 1. CALL TO ORDER Committee Member Maloney called the meeting to order at 5:30 PM. 2. PUBLIC COMMENT (3 minutes) There were no public comments. 3. COMMITTEE BUSINESS Topic Title/Description A. Approval of Minutes: September 8, 2015 B. Committee approved the September 8, 2015, LUTC minutes as presented. Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 2-0 Information Presentation by Telecare on Mental Health Facilities Proposed for Federal Way Mr. Morales provided a brief introduction on Telecare. He noted several differences between the comprehensive facility in Des Moines, that has drawn a lot of public attention, and the acute facility proposed for Federal Way. This facility is considered an essential public facility under state law so our abilities to restrict the siting location or permitting of those facilities is quite limited. Faith Richie, Senior Vice President at Telecare, stated they are a mental health services provider. King County has requested Telecare to site another facility in South King County. An evaluation and treatment facility is planned for Federal Way. These facilities are licensed by the State of Washington as adult residential treatment facilities and have certified evaluation and treatment programs. The reason why Federal Way is the desired location is because about 20-25% of the involuntary detentions are from South King County. There is a shortage of facilities in the County to handle the needs of the patients and they are currently taking up beds at local Emergency Rooms often times for up to 48 hours waiting for an acute facility to have an opening. The facility will have 16 beds, it is a locked facility with trained mental health providers will evaluate and assess the patient, Forward to Council N/A N/A Committee Members Bob Ce/ski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member 3 City Staff Marwan Salloum, P.E., Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 c. medication is provided based on needs, individual and group counseling is provided, they usually have a 4-to-1 patient to staff ratio and from the moment patients arrive, staff works on discharge planning. The intent is to help the person move to a lower level of care by the end of the acute care period. Cameron Coltharp was introduced to share the locations that were being evaluated and to share more information about the physical characteristics of the building. He stated that there were initially two locations being evaluated for siting the facility. One of which is directly across the street from the high school on Pacific Highway South and the other is on 13th Place South next to the Kindercare. Given concerns that have been raised by the school district and watching interactions related to a similar site in Des Moines, the purchase and sale agreement for the Pacific Highway South location has been terminated. Telecare plans to site the facility on 13th Place South . Further details regarding the physical layout of the building, building security and other details about the property were shared. He further outlined the typical process they go through from plan review to informing the public. Councilmember Honda asked if they have ever received concerns from daycare centers. Mr. Coltharp noted he's not aware of any specific locations they currently have that are located directly next to a daycare center. He further stated that there are facilities located next to several schools and he will be able to provide references if desired. Councilmember Honda asked if there was outdoor space for the residents. Mr. Coltharp indicated there was outdoor space planned for the back of the property and that the outdoor space is secure, shielded from view and nowhere near the preschool. Councilmember Maloney shared that she recently provided a letter of support to a large 200 bed facility that would be located in Tacoma that was explained to her to handle the same need that Telecare is proposing. She further stated she felt there was some significant overlap and wondered if having a facility like this in Federal Way, the southern-most end of King County, is the best location given the similar facility in Tacoma. Ms. Richie shared locations of other facilities in King County but pointed out they are further away from South King County and that there is still a need for more beds in this area that not being met. Councilmember Maloney asked in terms of the actual locations they were considering in Federal Way, why would they be by a school or Kindercare. Ms. Richie stated that part of it is due to zoning requirements and also due to the proximity to other community services such as the Multi Service Center, health clinic and food bank. Councilmember Maloney also asked about the rate patients had left the facility without staff knowledge and Ms. Richie believed there were three in the last six years at the Pierce County facility. Those instances occurred as patients were leaving the facility to go to a required court appearance and further noted that no incidents happened as a result of them getting out. Further discussion was held regarding staffing, funding sources, public notification, location, how patients are referred and what a typical day would look like. 2015 Asphalt Overlay Project -Final Acceptance Mr. Huynh stated that prior to the release of retainage on a Public Works construction project, the City Council must accept the work as, complete. The 2015 Asphalt Overlay Project is complete and came in under budget. Committee forwarded Option #1 as presented. Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 2-0 October 20, 2015 Consent Committee Members Bob Ce/ski, Chair 4 City Staff Marwan Salloum, P.E., Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 Kelly Maloney, Member Lydia Assefa-Dawson, Member D. E. F. Federal Way High School / Sacajawea Middle School Safe Routes to School Project -Final Acceptance. Ms. Mullen provided a brief overview of what the project accomplished. She further noted that that prior to the release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet the State Department of Revenue and State Department of Labor and Industries requirements. The Federal Way High School/Sacajawea Middle School Safe Routes to Schools Project is complete and came in under budget. Committee forwarded Option # 1 as presented. Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 2-0 Citywide Flashing Yellow Arrow Retrofits -85% Design Status and Authorization to Bid Mr. Long presented information on this project stating that the City submitted a safety grant application to WADOTfor a project to improve safety at intersections throughout the City. The City was awarded funding. This project will install flashing yellow signal indications at 17 intersections. In addition, overhead lane use control signs will be installed at SR161andS348th Street to assist drivers. Mr. Long further outlined estimated expenditures, available funding sources and noted staff anticipates bidding the project in November 2015. The estimated completed date for the project is August 2016. Committee forwarded Option #1 as pr esented. Moved: Assefa-Dawson Seconded : Maloney Passed: Unanimously, 2-0 2016 Planning Commission Work Program Ms. Clark provided an overview of the Planning Commission Work Program including Planning Commission's role, long range staff work program items and other included tasks. She briefly noted planning staffing levels and summarized each item on the work program organized by required items followed by discretionary items from high priority to low priority. Required items are the 2015 major comprehensive plan update, critical areas regulations update and adopt marijuana-related code amendments in response to its legalization within the state of Washington. Discretionary items rated high priority are to amend the language in the environmental policy related to the time horizon of the Planned Action SEPA, zoning regulations related to manufactured home parks, amend process for updating the comprehensive plan, amend the nonconforming provisions, and to amend regulations to increase exempt levels for a thresho ld determination under the State Environmental Policy Act (SEPA). Medium priority items under discretionary are to provide a more streamlined process for binding site plans, amend regulations pertaining to types of improvements or structures allowed in required yards, broaden uses and standardize bulk and dimensional requirements by zone , and to provide more appropriate setbacks and landscape buffers for commercial uses, adopt zoning regulations for the Twin Lakes Commercial Sub-Area, address the maximum allowable building height in the City-Center Core (CC-C) zoning district, amend regulations to make review of variances an administrative process, amend noticing provisions to incorporate new technologies and to remove inconsistencies between different sections of the code and to adopt an ordinance establishing a historic preservation program. Low priority items are to allow oversize vehicles in approved encl osures in residential zones and to allow senior hosing/assisted living in the Professional Office (PO) zone. Ms. Clark summarized the Mayor's rec ommendations to reprioritize the work program items outlining what the newly updated proposed 2016 work program will look like. A brief discussion followed. Committee forwarded Option #1 as presented. Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 2-0 October 20, 2015 Consent October 20, 2015 Consent October 20, 2015 Business Committee Members Bob Ce/ski, Chair 5 City Staff Marwan Salloum, P.£, Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 Kelly Maloney, Member Lydia Assefa-Dawson, Member G. Proposed Amendments Related to the Federal Way Revised Code (FWRC) Nonconformance Chapter 19.30 Ms. Willoughby-Oakes provided background information on· this topic noting that the purpose of this code amendment is to establish nonconformance regulations that results in a moderately aggressive approach to minimize economic hardship on property and business owners while balancing aesthetic conditions and compliance. She went into further detail about the definitions about types of nonconformance including nonconforming development, nonconforming lots, damaged and destroyed nonconforming uses/developments, and conformance required by Government action. She briefly explained re-organization and miscellaneous changes being proposed. Committee forwarded Option #1 as presented . Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 2-0 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: October 20, 2015 Ordinance First Reading The next LUTC meeting will be Monday, November 2, 2015 at 5:30 p.m. in City Hall Council Chambers . 6. ADJOURN The meeting adjourned at 7:07 PM . COMMITTEE APPROVAL: Bob Celski, Chair Committee Members Bob Ce/ski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member Attest: Kelly Maloney, Member 6 Shawna Upton, Administrative Assistant lI Lydia Assefa-Oawson, Member City Staff Marwan Salloum, P.E., Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 COUNCIL MEETING DATE: November 17, 2015 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM#: SUBJECT: Resolution: Demonstrating completion of the 2015 Growth Management Act Periodic Update POLICY QUESTION: Should the City adopt a Resolution demonstrating completion of the 2015 Growth Management Act Periodic Update? COMMITTEE: Land Use/Transportation Committee CATEGORY: D Consent D Ordinance D City Council Business ~ Resolution STAFF REPORT BY: .Principal Planner Margaret H. Clark MEETING DATE: November 2, 2015 D Public Hearing D Other DEPT: Community Development Attachments: 1) October 20, 2015, Memorandum to the Land Use/ Transportation Committee; 2) Resolution Background: See attached City of Federal Way Memorandum Options Considered: 1) Adopt the resolution; 2) Adopt the resolution as modified by the LUTC; 3) Do not adopt the resolution. 1e Mayor recommends adoption of the resolution. MAYOR APPROVAL: CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward the proposed resolution to the November 17, 2015, Council Business Agenda for approval. Bob Celski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member PROPOSED COUNCIL MOTION(S): "I move approval of the proposed resolution. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED-1/2015 7 COUNCIL BILL# 18T reading Enactment reading ORDINANCE# RESOLUTION # DATE: To: VIA: FROM: SUBJECT: CITY OF FEDERAL WAY MEMORANDUM October 20, 2015 Land Use/Transportation Committee Jim Ferrell, Mayor 1fl Michael A. Morales, Community Development Director~ Margaret H. Clark, Principal Planner ~ Resolution: Demonstrating Completion of the 2015 Growth Management Act Periodic Update BACKGROUND The Growth Management Act (GMA) required the City of Federal Way, a "fully planning" city within King County, to update its comprehensive plan and development regulations, including its policies and regulations designating and protecting critical areas in order to comply with the requirements of Chapter 36.70A RCW by June 30, 2015. In addition, the GMA requires that a specific "legislative action" be taken to demonstrate the completion of these requirements. The City completed these requirements on June 16, 2015, by adoption of Ordinance No. 15-796, which updated Chapters 1through10 of the Federal Way Comprehensive Plan; Ordinance No. 15-798, which approved changes to comprehensive plan designations and zoning of eight parcels (four citizen-initiated requests); and Ordinance No. 15-797, which updated the Critical Areas Ordinance. The adoption of the attached resolution demonstrates compliance with the requirements of Chapter 36.70A RCW and facilitates the Department of Commerce's process to certify City completion. 8 RESOLUTION NO. __ A RESOLUTION of the City Council of the City of Federal Way, Washington, demonstrating completion of the 2015 Growth Management Act Periodic Update. WHEREAS, the Growth Management Act of 1990, as amended (Chapter 36.70A RCW or "GMA"), requires the City of Federal Way to adopt a comprehensive plan which includes a land use element (including a land use map), housing element, capital facilities plan element, utilities element, economic development element, transportation element (including transportation system maps), and a parks and recreation element; and WHEREAS, the GMA also requires the City of Federal Way to adopt development regulations implementing its comprehensive plan; and WHEREAS, RCW 36.70A.130(4) required the City of Federal Way, a "fully planning" city within King County, to update its comprehensive plan and development regulations, including its policies and regulations designating and protecting critical areas in order to comply with the requirements of Chapter 36.70ARCWby June 30, 2015; and WHEREAS, updates can be done on a continuing basis, but must be done in a deliberate manner every eight years according to a schedule established by RCW 36.70A.130(4); and WHEREAS, the deliberate GMA Update process includes four basic steps: (1) establishment of a public participation program that identifies procedures and schedules for the review, evaluation, and possible revision process; (2) review of relevant plans and regulations; (3) analysis of need for revisions; and ( 4) adoption of an appropriate resolution and/or amendments; and WHEREAS, the Federal Way City Council adopted its comprehensive plan with a land use map (the "Plan") on November 21, 1995, and adopted development regulations and a zoning map implementing the Plan on July 2, 1996; and Resolution No. 15- 9 Page 1 of6 Rev 1/15 WHEREAS, the Federal Way City Council subsequently amended the Comprehensive Plan, land use map, and zoning map on: December 23, 1998; September 14, 2000; November 1, 2001; March 27, 2003; July20, 2004; June 16, 2005; July 16, 2007; June 11, 2009; October 28, 2010; January 27, 2011; January 23, 2013; August 14, 2013; and July 29, 2015; and WHEREAS, as part of its annual comprehensive plan and development regulations update, the City has established a public participation program, which consists of a docket program, notification of citizens interested in applying for amendments to the comprehensive plan and development regulations; publishing notices in the paper, and posting notices on all official notice boards; and WHEREAS, as part of the Periodic Update, the City established a public participation program, which started with a March 19, 2014 Open House hosted by the Planning Commission; and WHEREAS, a Comprehensive Plan Update Web Page and a Critical Areas Update Web Page were created; and WHEREAS, an Interested Parties List, and a Notify Me list were created for both the Comprehensive Plan Update and the Critical Areas Ordinance Update; and WHEREAS, on-line surveys were created to solicit public input on both the Comprehensive Plan Update and the Critical Areas Ordinance Update; and WHEREAS, as each chapter of the comprehensive plan was updated, it was presented to the Planning Commission at a study session (July 2, 2014; September 17, 2014; October 15, 2014; November 19, 2014; December 17, 2014; January21, 2015, February4, 2015; March 18, 2015; April 15, 2015; and May6, 2015); the chapter was posted on the Web Page; and interested parties were notified; and WHEREAS, a stakeholders group consisting of community representatives was created for the Critical Areas Ordinance Update; and WHEREAS, the Planning Commission conducted two study sessions on the critical area amendments on March 4, 2015 and April 15, 2015; and Resolution No. I 5-__ 10 Page2of6 Rev 1/15 WHEREAS, as part of the Periodic Update, staff reviewed the Department of Commerce Comprehensive Plan and Development Regulations Update Checklists, and the Puget Sound Regional Council's Update Checklist; and WHEREAS, staff determined that Chapter 1, Introduction; Chapter 2, Land Use; Chapter 3, Transportation; Chapter 4, Economic Development; Chapter 5, Housing; Chapter 6, Capital Facilities; Chapter 7, City Center; Chapter 8, Potential Annexation Area; Chapter 9, Natural Environment; and Chapter 10, Private Utilities of the Federal Way Comprehensive Plan and the Critical Areas Ordinance must be updated to comply with the requirements of Chapter 36 .70ARCW, VISION 2040, and the Countywide Planning Policies; and WHEREAS, the City has not considered amendments to Chapter 11, Shoreline Master Program, or Chapter 12, Twin Lakes Commercial District Subarea Plan, because these chapters were adopted in 2011 and 2012 respectively, and no updates were necessary to comply with Chapter 36. 70A RCW, VISION 2040, and the Countywide Planning Policies; and WHEREAS, the Department of Commerce Development Regulations Update Checklist required a city located adjacent to I-5, I-90, I-405, or SR 520 to adopt regulations that allow electric vehicle infrastructure as a use in all areas except those zoned for residential or resource use, or critical areas; and WHEREAS, staff found that although the City has not adopted specific regulations to allow electric vehicle infrastructure, the City allows Level 1 and 2 charging stations in all zones, Level 3 charging stations as accessory to all non-residential uses, and by interpretation allows battery exchange stations in all zones where vehicle service stations, car wash, vehicle service, or vehicle repair are presently allowed, which are the majority of the non-residential zones; and WHEREAS, staff determined that no additional changes were needed to the development regulations; and WHEREAS, between March 2014 and May 2015, staff updated Chapters 1through10 of the Federal,· Way Comprehensive Plan and updated the Critical Areas Ordinance consistent with the requirements of Chapter 36.70A RCW, VISION 2040, and the Countywide Planning Policies; and Resolution No. J 5-__ 11 Page 3 o/6 Rev 1/15 WHEREAS, on May 20, 2015, the City of Federal Way Planning Commission held public hearings on the proposed revisions to the Federal Way Comprehensive Plan and Critical Areas Ordinance in order to receive public comments, at the close of which it recommended to the Council approval of Chapter~ 1 through 10 of the Federal Way Comprehensive Plan and of the Critical Areas Ordinance; and WHEREAS, the Land Use/Transportation Committee of the Federal Way City Council considered the amendments to the Critical Areas Ordinance on June 1, 2015, and recommended adoption of the text amendments as recommended by the Planning Commission; and WHEREAS, the Land Use/Transportation Committee of the Federal Way City Council considered the 2015 Federal Way Comprehensive Plan amendments on June 1and8, 2015, and recommended approval of Chapters 1 through 10 of the Federal Way Comprehensive Plan as modified by them; and WHEREAS, the City Council, through its staff, Planning Commission, and Land Use/Transportation Committee, received, discussed, and considered the testimony, written comments, and material from the public, and considered the proposed revisions to the Federal Way Comprehensive Plan and Critical Areas Ordinance at its City Council meeting on June 16, 2015, at the end of which the City Council moved to adopt the following ordinances: 1. Ordinance No. 15-796, AN ORDINANCE of the City of Federal Way, Washington, relating to amendments to the Federal Way Comprehensive Plan, amending Chapters 1 through 10 of the Federal Way Comprehensive Plan (Amending Ordinance Nos. 90-43, 95-248, 96-270, 98-330, 00- 372, 01-405, 03-442, 04-460, 04-461, 04-462, 05-490, 05-491, 05-492, 07-558, 09-614, 10-671, 11- 683, 13-736, and 13-745); and 2. Ordinance No. 15-797, AN ORDINANCE of the City of Federal Way, Washington, relating to environmentally critical areas (Amending Ordinance Nos. 90-40, 90-43, 90-79, 91-105, 91-123, 93- 192, 97-291, 99-353, 04-468, 07-554, 08-585, 09-593, 09-594, 09-605, 09-607, 09-610, 12-711, 12- 713, 13-754, 14-771, and 14-778); and 3. Ordinance No. 15-798, AN ORDINANCE of the City of Federal Way, Washington, relating to amendments to the Federal Way Comprehensive Plan, amending the Federal Way Comprehensive Plan, approving changes in Comprehensive Plan Designations and Zoning of Site Specific Rezone Resolution No. 15-__ 12 Page4 o/6 Rev l/15 No. 1 -4.63 acres located at 36027 and 36005 6th A venue SW from Single-Family Medium Density Residential (RS 15 .0) to Single-Family High Density Residential (RS9 .6); Site Specific Rezone No. 2 -1.82 acres, located at 3306115th Avenue South and 1411 South 330th Street from Office Park (OP) to Community Business (BC); Site Specific Rezone No. 3 -0.18 acres, located at 1443 South 308th Street from Multiple Family (RMl 800) to Community Business (BC); and Site Specific Rezone No. 4 -1.97 acres located at 32020 1st Avenue South from Professional Office (PO) to Office Park (OP) (Amending Ordinance Nos. 90-43, 95-248, 96-270, 98-330, 00-372, 01-405, 03-442, 04-460, 04-461, 04-462, 05-490, 05-491, 05-492, 07-558, 09-614, 10-671, 11-683, 13'.'736, and 13-745). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Compliance A. The City of Federal Way comprehensive plan and development regulations, as set forth in Ordinance Numbers 15-796 and 15-798, previously transmitted to the Washington State Department of Commerce on July 28, 2015, and Ordinance Number 15-797 transmitted on August 25, 2015, are in s.ubstantial compliance with applicable law, including Chapter 36.70A and Chapter 43.21C RCW and has been prepared with appropriate public participation and has complied with Process VI review, Chapter 19 .80 FWRC, pursuant to Chapter 19.35 FWRC, the City of Federal Way's process to amend the comprehensive plan and development regulations. B. The City will continue to update its comprehensive plan and development regulations annually. Section 2. Severability. If any section, sentence, clause, or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this resolution. Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers, and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Resolution No. 15-__ 13 Page5 of6 Rev 1/15 Section 5. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this _____ day of _____ _, 2015 . CITY OF FEDERAL WAY ATTEST: CITY CLERK, STEPHANIE COURTNEY, CMC APPROVED AS TO FORM: CITY ATTORNEY, AMY JO PEARSALL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO .: Resolution No. 15-__ 14 Page 6 of6 Rev l/15 COUNCIL MEETING DATE: November 17, 2015 ITEM#: __ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Marine Hills Stormwater Conveyance System Repair -30% Design Status Report POLICY QUESTION: Should the City Council authorize staff to proceed with the design of the Marine Hills Stormwater Conveyance System Repair project and return to the LUTC and Council at 85% design completion stage for further reports and authorization? COMMITTEE: Land Use and Transportation Committee CATEGORY: [8] Consent 0 City Council Business 0 Ordinance 0 Resolution MEETING DATE: November 2, 2015 0 0 Public Hearing Other STAFF REPORT BY: Theresa Thurlow SWM Mana er ~--DEPT: Public '!j orks_ Attachments: 1. Land Use and Transportation Committee memorandum dated November 2, 2015. Options Considered: 1. Authorize staff to proceed with the design of t!ie Marine Hills Stormwater Conveyance System Repair project and return to the LUTC and Council at 85% design completion stage for further reports and authorization. 2 . Do not authorize staff to proceed with finalizing the present design of this project and provide direction to staff. MAYOR RECOMMENDATION: The Mayor recommends forwarding Option 1 to the November 17, 2015 City Council Consent Agenda for approval. DIRECTOR APPROVAL: COMMITTEE RECOMMENDATION: I move to forward Option I to the November 17, 2015 City Council consent agenda for approval. Bob Celski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member PROPOSED COUNCIL MOTION: "/move to authorize staff to proceed with the design of the Marine Hills Stormwater Conveyance System Repair project and return to the LUTC and Council at 85% design completion stage for fi1rther reports and authorization. " (BELOW TO BE COMPt.t :l't.'/J BJi C/'TJi CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED D DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED --02/06/2006 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION # K:\COUNClL\AGDBlLLS\20 l 5\l l-l 7-15 Maiine Hills Storrnwater Conl~ance System Repair -30% Design.docx DATE: TO: VIA: FROM: CITY OF FEDERAL WAY MEMORANDUM November 2, 2015 Land Use and Transportation Committee Jim Ferrell, Mayor . \ .- Marwan Salloum, P .E. Public Works Director ~ Theresa Thurlow P.E., SWM Manager ~ SUBJECT: Marine Hills Stormwater Conveyance SJ,~te;,, Repair-30% Design Status Report BACKGROUND: This project will repair deteriorated stormwater pipes and structures in the Marine Hills subdivision. The area was developed between the mid 1960's and mid 70's . Many of the storm drain pipes have exceeded their life expectancies. This project is a proactive repair program to maintain the City's stormwater utility assets ,,frotect roadways and ensure resident safety. The project was initially divided into two phases with S. 293 Street being the project boundary. Phase 1 was for the area north of S 293rd Street, and Phase 2 was for south of S 293rd Street. Phase 1 project was scheduled to be desgned in 2015 and constructed in 2016, while Phase 2 project was to be designed in 2017 and constructed in 2018. The Marine Hills subdivision was the first target area of Surface Water Management's conditional asset video inspection program . Video inspections to date have identified several failing or substandard storm drain pipes and structures. Multiple sink holes have developed over the last few years in this area as the result of failed storm pipes. It was found during the video inspection that pipe condition in the area has degraded faster than anticipated and some of the pipes in the Phase 2 area should be repaired prior to the scheduled 2018 construcion date. In order to minimize damage to roadways caused by deteriorating pipes, staff proposes to combine the Phase 1 and Phase 2 projects and prioritize the repair work in accordance with pipe condition. The following provides a brief synopsis of the progress on this project to date. The project design is approximately 30% complete, which includes the following completed tasks: • Video inspection to identify and map deteriorated pipes and structures. 95% of Phase 1 area has been recorded and 42% of Phase 2 pipes have been recorded. • Economic and structural analysis for two different repair methods: open cut replacement or cured-in-place-pipe (CIPP) repair. • Pipe survey underway. • Pipe hydraulic capacity analysis underway. • Project design -30% Ongoing Tasks Include: • Finish video inspection, pipe rating, and prioritization . • Work with property owners to obtain easements . • Finish pipe survey . • Finish pipe hydraulic capacity analysis. 16 July 18, 2005 Land Use and Transportation Committee South 320th Street at 1st Avenue South Intersection Improvements Project -30% Design Status Report Page 2 • Contract PS&E to 85%. PROJECT ESTIMATED EXPENDITURES: In house Design Consultant Survey 2016 Construction Cost Phase 1 2016 Construction Cost Phase 2 30% Construction Contingency 15% Construction Management TOT AL PROJECT COSTS AVAILABLE FUNDING: Budgeted City Funds Phase I Budgeted City Funds Phase II KCFCD Opportunity Fund 2016 TOTAL AVAILABLE BUDGET cc : Project File Day File $0 $ 13,439 $726,340 $726,340 $435,804 $283,272 $2,185,195 $985,000 $850,000 $350,195 $2,185,195 17 This page left blank intentionally. 18 COUNCIL MEETING DATE: November 17, 2015 --------ITEM#: ---_ ___:::..::....:::___;=====- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: S 352ND STREET EXTENSION SPEED LIMIT CHANGE POLICY QUESTION: Should City Council approve an ordinance to establish a speed limit of 35 miles-per-hour (mph) on the future S 352nd Street extension between Pacific Highway S (SR 99) and Enchanted Parkway S (SR 161) rather than accept the statewide city-street default speed limit of 25 mph? COMMITTEE: Land Use and Transportation Committee CATEGORY: D Consent D City Council Business ~ Ordinance D Resolution STAFF REPORT BY: J'.rik Preston P.E., Senior Traffic Engineer MEETING DATE: November 2, 2015 D D Public Hearing Other DEPT: Public Works Attachments: Land Use and Transportation Committee Memorandum dated November 2, 2015. Options Considered: . 1. Approve an ordinance amending Federal Way Revised Code (FWRC) 8.30, Speed Limits, that allows the City to establish and enforce a speed limit of 35 mph on the S 352nd Street extension between Pacific Highway S (SR 99) and Enchanted Parkway S (SR 161 ). 2. Do not approve an ordinance amending FWRC 8.30, Speed Limits, that allows the City to establish and enforce a speed limit of 35 mph on the S 352nd Street extension between Pacific Highway S (SR 99) and __ E_nchantec! Parkway S (SR_~ and E._rovide direc~on to staff._ __ _ __ _ MAYOR'S RECOMMENDATION: Forward Option 1 to the November 17, 2015 City Counc· CHIEF OF STAFF: COMMITTEE RECOMMENDATIO : I move to forwar the proposed ordinance to First Reading on November 17, 2015. Bob Celski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member PROPOSED COUNCIL MOTION(S): 1sr READING OF ORDINANCE (NOVEMBER 17, 2015): "/move to forward approval of the ordinance to the December I, 2015 Council Meeting/or adoption." 2NO READING OF ORDINANCE (DECEMBER 1, 2015): "/move approval of the proposed ordinance." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordin ances only) REVISED -08/12/201 0 19 COUNCIL BILL# 18T reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: CITY OF FEDERAL WAY MEMORANDUM November 2, 2015 Land Use and Transportation Committee Jim Ferrell, Mayor ~ ~ ..__.-P Marwan Salloum P.E., Director of Public Works \\~·· Rick Perez P.E., City Traffic Engineer -;::;Z7 Erik Preston P.E., Senior Traffic Engineer ~ SUBJECT: Proposed Changes to the Speed Limit Ordinance -S 352nd Street Extension BACKGROUND: The City has a fully-funded project designed and ready to construct the extension of S 352nd Street from Enchanted Parkway South (SR 161) to Pacific Highway South (SR 99). The speed limit for this section of roadway is currently not explicitly defined in City code. The City Council has authority to determine. all speed limits in Federal Way, except on state highways where the Washington State Transportation Commission has sole authority. Streets not explicitly defined in the code default to the state maximum speed limit, which is 25 miles-per-hour (mph) on city streets. City Traffic Division staff believe that the default 25 mph speed limit is not appropriate for the design and intended use of the roadway. ANALYSIS CRITERIA RCW 46.61.415 governs the setting of speed limits by local agencies . In particular, subsection (2) reads: "Local authorities in their respective jurisdictions shall determine by an engineering and traffic investigation the proper maximum speed for all arterial streets and shall declare a reasonable and safe maximum limit thereon which may be greater or less than the maximum permitted under RCW 46.61.400(2) but shall not exceed sixty miles per hour." The federal Manual on Uniform Traffic Control Devices (MUTCD), adopted by the city in FWRC Section 19.135 .060, as amended by WAC 468-95-045, lists the following criteria for determining appropriate speed limits: 1. The 85 111 percentile speed of vehicles traveling on the road; 2. Road characteristics, shoulder condition, grade, alignment, and sight distance; 3 . The pace speed; 4. Roadside development and environment; 5. Parking practices and pedestrian activity; 6. Reported accident experience for at least a i 2-month period; 7. Other factors such as route development or comprehensive plans. Another criterion that staff would consider is consistency with speed limits on similar streets . 20 November 2, 2015 S 352nd Street Extension Speed Limit Ordinance Page 2 The Institute of Transportation Engineer's Traffic Engineering Handbook provides the following rationale and guidance for setting speed limits: • "Proper use of speed regulation is based on the recognition that lower speed reduces stopping distances and generally reduces severity of ac1 ;idents." • "Speed regulations and speed limits are intended to supplement motorists' judgment in determining speeds that are reasonable and proper for particular traffic, weather, and roadway conditions." • "However, if drivers do not consider speed regulations to be reasonable, the limits will be disobeyed and lose much of their value." • " ... the more a driver deviates from the average speed of traffic, the greater his or her chances of being involved in an accident." . • "The 85th percentile speed as determined by a speed study is a principal factor to be used in the determination of proper speed limits. It is generaUy assumed that 85% of drivers operate at speeds that are reasonable and prudent for the conditions present in each situation. Hence the 85u1 percentile speed of a spot-speed distribution is a first approximation of the speed zone that might be imposed, subject to consideration of other factors, as listed above [citing MUTCD criteria].' Many of the MUTCD criteria cannot be evaluated since the section of roadway does not yet exist; however several principles can still be evaluated to determine the proper speed limit for the new road. Roadway Design Characteristics The S 352nd Street extension design incorporates a very straight alignment with no horizontal curvature. Such an alignment increases sight distance and would allow for higher design speeds if the road was longer. The extension is approximately 1,500 feet Long between SR 161 and SR 99. The vertical alignment undulates through several vertical curves that limit the stopping and decision sight distance to 425 feet at times, which suggests a design speed of 50 mph i appropriate according to the WSDOT Design Manual. Since there is less than 3/1 Oths of a mile between signals, a speed Limit much lower than 50 mph would be more appropriate, especially with the proposed bike lanes curb and gutter, planter strips and sidewalk proposed that encourage bicycle and pedestrian activity . Roadside Development & Environment Both sides of the road are zoned commercial with existing commercial development along much of the corridor. A center two-way left-tum lane (TWLTL) has been incorporated into the design to facilitate commercial and truck traffic in and out of the 7 driveways proposed along the corridor. Only a couple undeveloped parcels remain along this street, so the potential number of additional access points is low with access spacing standards. Similar Streets in Federal Way S 352nd Street is classified as a Principal Collector and will include a TWL TL and bike lanes with no on- street parking. There are several other Principal Collector streets in Federal Way with at Lea t partial 3- lane cross-sections, through mostly or complet~ly commercial zones often with bike lanes with a po ted speed limit of 30 mph. Those other streets posted at 30 mph typically have more cmvature in their horizontal and vertical alignments, more densely spaced driveways and intersections than what is proposed for S 352nd Street; therefore it would be rea onab le to consider a higher speed limit for S 352nd Street. 21 November 2, 2015 S 352nd Street Extension Speed Limit Ordinance Page 3 Other Principal Collector streets that have relatively straight and level alignments, similar to S 352nd Street, are posted at a speed limit of 35 mph; namely, SW 344th Street (35th Avenue SW -21st Avenue SW), 28th Avenue S (S 304tb St -S 317th Street), 1st Avenue S (S 296th Place -S Dash Point Road), and S 373rd Street (SR 99 -8th Avenue S). lt is interesting that each of these streets are two-lane roads with no TWL TL median and a similar or greater density of access points. Two other Principal Collectors with posted speeds of 35 mph and curvilinear alignments are S Star Lake Road (S 272nd Street -Military Road S) and 10th Avenue SW (SW 330tb Street -SW Campus Drive). Compared to S 352nd Street, S Star Lake Road has a similar access point density with on-street parking and no TWL TL median, while 10th Avenue SW has a center TWLTL median, lower density access, and is part of the Twin Lakes I WestWay Neighborhood Greenway. This context within the City of Federal Way would suggest that a 35 mph speed limit is an appropriate starting point in the evaluation for S 352nd Street which has been designed with many of the safety enhancing facilities (TWL TL, bike lanes, off-street parking) not present on th.e other streets. Other Factors The straight and relatively unobstructed alignment proposed for S 352nd Street would suggest that a higher speed limit closer to the 50 mph design speed is more appropriate. However; the short length of this roadway between signals means that as the speed limit is increased, a disproportionate amount of time would be spent accelerating to the speed limit from one signal and decelerating at the other. One of the primary reasons for constructing the S 352nd Street extension is to give motori.sts another east- west alternative to S 348th Street and S 356th Street which are becoming increasingly congested between SR 99 and SR 161 during peak hours. A speed limit similar to U1ose streets will help make S 352nd Street an attractive alternative to the parallel routes posted at 35 mph, while a lower speed limit will make it much less attractive. A 35 mph speed limit matching those of the parallel arterials is also appropriate because the density of access points on S 352nd Street will be similar to those pai:aHel routes. Although commercial properties exist on both sides of S 352nd Street, they are i:elatively low-volume generators. The presence of the center TWLTL will provide safe left-tum storage for traffic turning in and out of these properties, even as future development of vacant parcels occurs. A speed limit of 35 mph (compared to the 25 mph default) on the S 352nd Street extension would make this route an attractive alternative to parallel arterials while balancing safety concerns due to access spacing, bicycle traffic, and other factors. CONCLUSIONS & RECOMMENDATIONS City staff recommends a 35 mph speed limit for the S 352nd Street extension rather than the default 25 mph based on other roadways in the City of the same classification and the balance achieved between route attracti veness access point density, roadway design, and environmental characteristics . Follow-up speed studies and collision data analysis should be conducted throughout the first 2-3 years after the road is opened to determine if the recommended speed limit is indeed appropriate. A draft ordinance is attached. cc : Project Fil e Day File 22 ORDINANCE NO. ---- AN ORDINANCE of the City of Federal Way, Washington, relating to speed limits; amending FWRC 8.30.040. (Amending Ordinance Nos. 13- 740, 10-675, 10-669, 10-668, 03-449, 00-364, 96-259, 93~177, and 90-29) WHEREAS, the state traffic laws regulating the speed of vehicles shall be applicable upon all streets within the city, except that the legislative authority of the city, as authorized by state law, may declare and determine by order, rule or regulation, properly adopted, that certain increased or decreased speed regulations shall be applicable upon specified streets or in certain areas, in which event it is unlawful for any person to operate a vehicle at a speed in excess of the speed so established when proper signs are in place giving notice thereof; and WHEREAS, whenever conditions are found to exist upon an arterial street or highway which warrant an increase in the speed permitted by state law, the city council, subject to the approval of the state highway commission in cases involving state highways, shall determine and declare a reasonable and safe maximum speed limit for such arterial street or highway, or portion thereof, not to exceed 60 miles per hour; and WHEREAS, whenever it is deemed inadvisable for vehicles to operate at the maximum speed allowed by state law on any portion of a street or public highway on account of a sharp curvation, highway construction or repairs, excessive traffic, any dangerous condition, or other temporary or permanent cause, the city council, subject to the approval of the State Highway Commission in cases involving state highways, shall determine and fix a lower maximum speed or otherwise regulate a lesser speed; provided, that in no case shall the maximum speed be reduced to less than 20 miles per hour; and Ordinance No. 15- 23 Page 1of5 Rev 1/15 WHEREAS, this ordinance is in the interest of the public health, safety and welfare; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. FWRC 8.30.040 is hereby amended to read as follows: 8.30.040 Schedule. The maximum speed limits set forth in the following schedule of speed limits are hereby established as the reasonable and safe maximum speed limits to be effective at all times upon the streets and highways designated in the schedule. The mayor shall cause appropriate signs to be erected on such streets and highways, giving notice of the speed limits, as provided in this chapter. (1) Speed limit 20 mph. No person shall operate a motor vehicle upon the following described roads in excess of20 mph: All internal park roads. 18th Place South, between South 341 st Place and South 344th Street. 22nd Avenue Southwest, between Southwest 334th Street and cul-de-sac south of Southwest 334th Street. 22nd Court Southwest, between Southwest 333rd Street and cul-de-sac north of Southwest 333rd Street. 22nd Place Southwest, between Southwest 333rd Street and Southwest 334th Street. 23rd Avenue Southwest, between Southwest 333rd Street and cul-de-sac south of Southwest 334th Street. 24th Avenue Southwest, between Southwest 333rd Street and cul-de-sac south of Southwest 334th Street. 25th Avenue Southwest, between Southwest 334th Street and cul-de-sac south of Southwest 334th Street. 26th Avenue Southwest, between 100 feet north of Southwest 333rd Street to end of road south of Southwest 334th Street. Southwest 333rd Street, between 22nd Place Southwest and 26th A venue Southwest. Southwest 334th Street, between 21st Avenue Southwest and 26th Avenue Southwest. (2) Speed limit 30 mph. No person shall operate a motor vehicle upon the following described roads in excess of 30 miles per hour: 9th Avenue South, between South 336th Street and South 348th Street. /Ith Place South, between South 320th Street and South 324th Street. 20th Avenue South, between South 312th Street and South 320th Street. 16th Avenue South, between South 356th Street and South 364th Way. 23rd Avenue South, between South 3 l 2th Street and South 324th Street. South 304th Street, between Pacific Highway South and Military Road South. South 3 l 7th Str ee t, between 23rd A venue South and 28th A venue South. South 324th Street, between 11th Place South and 23rd Avenue South. Ordinance No. 15-__ 24 Page 2of5 Rev 1/15 South 364th Way, between 12th Avenue South and 16th Avenue South. Southwest 356th Street, between 20th Avenue Southwest and Pierce County. Milton Road South, between Enchanted Parkway South and South 372nd Street. South 372nd Street, between Milton Road South and Milton Road South. Milton Road South, between South 372nd Street and South 376th Street. (3) Speed limit 35 mph. No person shall operate a motor vehicle upon the following described roads in excess of 3 5 miles per hour: 1st Avenue South, between South 296th Street and South 356th Street. 12th Avenue South, between South 372nd Way and South 364th Way. 16th Avenue South, between South Dash Point Road and Pacific Highway South, and between Pacific Highway South and South 348th Street. 10th Avenue Southwest, between Southwest Campus Drive and 6th Avenue Southwest. 21st Avenue Southwest, between Southwest Dash Point Road and Southwest 356th Street. 28th Avenue South, between South 304th Street and South 317th Street. South 288th Street, between Pacific Highway South and F.A.I. No. 5. South and Southwest 312th Street, between Southwest Dash Point Road and 28th A venue South. South and Southwest 320th Street, between 1,000 feet west of 1st Avenue South and F.A.I. No. 5 and between 21st Avenue Southwest and 47th Avenue Southwest. South 336th Street, between 1st Way South and Weyerhaeuser Way South. Southwest 336th Street, between 21st Avenue Southwest and 26th Place Southwest. Southwest 336th Way, between 26th Place Southwest and 30th Avenue Southwest. Southwest 340th Street, between 30th A venue Southwest and Hoyt Road Southwest. South 344th Street, between Weyerhaeuser Way South and 1,500 feet east of Weyerhaeuser Way South. Southwest 344th Street, between 21st Avenue Southwest and 35th Avenue Southwest. South 348th Street,. between 1st Avenue and Pacific Highway South. South 35 2nd Street, between Pacific Highway South and Enchanted Parkway South. South 356th Street, between 1st Avenue South and 16th Avenue South. South 359th Street, between Pacific Highway South and 16th Avenue South. South 373rd Street, between Pacific Highway South and South 372nd Way. South 372nd Way, between 12th Avenue South and South 373rd Street. Hoyt Road Southwest, between Southwest Dash Point Road and Pierce County. Redondo Way South, between South Dash Point Road and the South 284th Street (if extended). Southwest Campus Drive, between 1st Avenue South and 21st Avenue Southwest. South Star Lake Road, between South 272nd Street and Military Road South. Weyerhaeuser Way South, between South 320th Street and South 349th Street. (4) Speed limit 40 mph. No person shall operate a motor vehicle upon the following described roads in excess of 40 miles per hour: South and Southwest 3 20th Street, between 21st A venue Southwest and 1,000 feet west of lst Avenue South and between F.A.l. No . 5 and 1,000 feet east of Weyerhaeuser Way South. Ordinance No . 15- 25 Page 3of5 Rev l/15 Southwest 356th Street, between 1st Avenue South and 20th Avenue Southwest. Military Road South, F.A.I. No. 5 at South Star Lake Road and F.A.I. No. 5 at South 307th Street (if extended). (5) Speed limit 45 mph. No person shall operate a motor vehicle upon the following described roads in excess of 45 miles per hour: Military Road South, between South 320th Street and State Route 18. Section 2. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 5. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. PASSED by the City Council of the City of Federal Way this Ordinance No. 15- 26 ____ day of Page 4of5 Rev 1115 CITY OF FEDERAL WAY MAYOR, JIM FERRELL ATTEST: CITY CLERK, STEPHANIE COURTNEY, CMC APPROVED AS TO FORM: CITY ATTORNEY, AMY JO PEARSALL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 15- 27 Page 5 of5 Rev l/15 This page left blank intentionally. 28 COUNCIL MEETING DATE: November 17, 2015 ITEM#: ----- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: Amending Chapter 19.45 Federal Way Revised Code (FWRC) -Variances POLICY QUESTION: Should the City amend the zoning variance procedures to allow administrative variances for requests that do not exceed 25 percent of the measurable standard. COMMITTEE: Land Use and Transportation Committee CATEGORY: D Consent D City Council Business ~ Ordinance D Resolution STAFF REPORT BY: Matt Herrera, AICP-Senior Planner Attachments: I. LUTC Memorandum. 2. Draft ordinance. 3. Planning Commission Public Hearing Packet (Oct. 7, 2015). Options Considered: MEETING DATE: Nov. 2, 2015 D D Public Hearing Other DEPT: Community Development I. Adopt the Planning Commission recommendation as shown in the draft ordinance; 2. Adopt the Planning Commission's recommendation as further amended by the LUTC; or 3. Do not adopt the Planning Commission's recommendation. ----·-------- CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance to First Reading on November 17, 2015 Bob Celski, Chair PROPOSED COUNCIL MOTlON(S): Kelly Maloney, Committee Member Lydia Assefa-Dawson, Committee Member l 5 T READING OF ORDINANCE (DATE): "I move tofon11ard approval of the ordinance to the December 1, 2015 Council Meeting/or enactment." 2ND READING OF ORDINANCE (DATE): "I move approval of the proposed ordinance." {BELOW TO 8£ COMPLETE D 811 CIT!' CLERKS OFF! E) COllNCIL ACTION: 0 APPROVEO 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED -112015 29 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION II DATE: TO: VIA: FROM: SUBJECT: October 20, 2015 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor Matthew Herrera, AICP-Senior Planner Variance Procedure Text Amendment BACKGROUND: The City provides a mechan i m for property owners to apply for variances to the Zoning and Deve lopm ent Code. Variances are only approved for hardships due to special circumstances relating to size, topography location or surroundings of their lot or parcel that result in property owners being unable to build improvements that are typica l of that area. Four specific criteria need to be met in order to obtain variance approval. The Community Development Department currently processes variances via the City's contracted Hearing Examiner. Thi proces requires a public hearing two notice periods , and up to 10-bu iness days following the hearing for a decision . This type of deci ion-making process adds additional time and costs to app licants and the City compared to the adm ini trative land use review procedure. MAYOR'S RECOMMENDATION: The proposed te t amendment allow administrative variance issued by the Community Development Director for variances up t 25 percent from code requirements. For example a single-family homeowner who applies for a variance to reduce their 20-foot front yard setback to a 15-foot setback due to hardship would qualify for an administrative review process. No changes to the approval criteria are proposed. The text amendment is procedural only. The existing public hearing and Hearing Examiner approval procedure would remain in place for variance requests exceeding the 25 percent threshold. 30 ORDINANCE NO. ---- AN ORDINANCE of the City of Federal Way, Washington, relating to variances; amending FWRC 19.45.010 and 19.45.020; and adding a new section to Chapter 19.45 FWRC. (Amending Ordinance Nos. 90- 43 and 97-291) WHEREAS, the City recognizes the need to periodically modify Title 19 of the Federal Way Revised Code (FWRC), "Zoning and Development Code," in order to conform to state and federal law, codify administrative practices, clarify and update zoning regulations as deemed necessary, and improve the efficiency of the regulations and the development review process; and WHEREAS, this ordinance, containing amendments to development regulations and the text of Title 19 FWRC, has complied with Process VI review, Chapter 19 .80 FWRC, pursuant to Chapter 19.35 FWRC; and WHEREAS, it is in the public interest for the City Council to adopt a new administrative variance procedure for proposals that do not exceed 25 percent of the measurable zoning standard within the City of Federal Way; and WHEREAS, the proposed amendments provide an efficient and timely decision making process; and WHEREAS, the proposed amendments relate to governmental procedures containing no substantive standards respecting use or modification of the environment; therefore, the proposed amendments are categorically exempt from environmental threshold determination requirements delineated in WAC 197-11-800( 19); and Ordinance No. 15- 31 Page 1 of5 Rev 1/15 LU WHEREAS, the Planning Commission properly conducted a duly noticed public hearing on these code amendments on October 7, 2015 , and forwarded a recommendation of approval to the City Council; and WHEREAS, the Land Use/Transportation Committee of the Federal Way City Council considered these code amendments on November 2, 2015, and recommended adoption of the text amendments as recommended by the Planning Commission. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Findings. The City Council of the City of Federal Way makes the following findings with respect to the proposed amendments. (a) These code amendments are in the best interest of the residents of the City and will benefit the City as a whole by making the variance process more efficient. (b) These code amendments comply with Chapter 36.70A RCW, Growth Management. ( c) These code amendments are consistent with the intent and purpose of Title 19 FWRC and will implement and are consistent with the applicable provisions of the Federal Way Comprehensive Plan. ( d) These code amendments bear a substantial relationship to, and will protect and not adversely affect, the public health, safety, and welfare. ( e) These code amendments have followed the proper procedure required under the FWRC. Section 2. Conclusions . Pursuant to chapter 19.80 FWRC and Chapter 19.35 FWRC, and based upon the recitals and the findings set forth in Section 1, the Federal Way City Council Ordinance No. I 5- 32 Page 2of5 Rev 1115 LU makes the following Conclusions of Law with respect to the decisional criteria necessary for the adoption of the proposed amendments: (a) The proposed FWRC amendments are consistent with, and substantially implement, the following Federal Way Comprehensive Plan goals and policies: LUG2 Develop an efficient and timely development review process based on a public/private partnership. LUP4 Maximize efficiency of the development review process. LUP6 Conduct regular reviews of development regulations to determine how to improve upon the permit review process. EDP2 Periodically monitor local and regional trends to be able to adjust plans, policies, and programs. (b) The proposed FWRC amendment bears a substantial relationship to the public health, safety, and welfare because it provides timely decision-making for applicants who may have unique hardships in developing a particular property. ( c) The proposed amendment is in the best interest of the public and the residents of the City of Federal Way because it streamlines decision-making and reduces costs for applicants and the city. Section 3. FWRC 19.45.010 is hereby amended to read as follows: 19.45.010 Procedure generally. The city will use process IV, Chapter 19 .70 FWRC, to review and decide upon an application for a variance';", with the except ion of an administrative vari ance pursuant to FWRC 19.45.015 in which case the city will use process III , Chapter 19.65 FWRC . Section 4. Chapter 19.45 of the Federal Way Revised Code is hereby amended to add a new section "Administrative variance" to read as follows: Ordinan ce No . 15- 33 Page 3of5 Rev 1/15 LU 19.45.015 Administrative variance The community development director may grant a varianc e that does not exceed 25 percent of the measurable standard. Section 5. FWRC 19.45.020 is hereby amended to read as follows: 19.45.020 Application information. In addition to the application materials required in Chapter 19.65 FWRC or Chapter 19.70 FWRC, the applicant shall submit a completed application on the form provided by the department of community development department , along with all of the information listed on that form. Section 6. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to any other persons or circumstances. Section 7. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto . Section 8. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 9. Effective Date. This ordinance shall be effective five (5) days after passage and publication as provided by law. PASSED by the City Council of the City of Federal Way this ---------' 20_ Ordinance No. 15- 34 ---- Page 4of5 Rev 1/15 LU day of CITY OF FEDERAL WAY MAYOR, JIM FERRELL ATTEST: CITY CLERK, STEPHANIE COURTNEY, CMC APPROVED AS TO FORM: CITY ATTORNEY, AMY JO PEARSALL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 15- 35 Page 5of5 Rev 1/15 LU PLANNING COMMISSION MEMORANDUM To: Tom Medhurst, Chair of the Federal Way Planning Commission VIA: Michael A . Morales, Community Development Director FROM: DATE: Matthew Herrera, AICP, Senior Planner Isaac Conlen , Planning Manager September 30 , 2015 SUBJECT: Zoning and Development Code Text Amendments Related to Variance Procedures HEARING DATE: October 7, 2015 I A. POLICY QUESTION Should the City allow an admini strative process for variances to provisions of the zoning and development code? I B. MAYOR'S RECOMMENDATION The Mayor recommends allowing administrativ e variances in limited circumstances by allowing up to 25 percent relief to zoning code requirements such as setbacks, lot coverage , lot si ze, and height. I c. ATTACHMENTS • Exhibit A -Proposed Text Amendments to F ederal Way Revised Code (FWRC) Title 19 , "Zoning and Development Code" • Ex hibit B -Jurisdictional Comparisons • Exhibit C -Stakeholder Group Notification I D. SUMMARY This city-initiated proposal is an effo rt to streamline decision-m a kin g pr cedures in the zoning code and reduce co sts ass oci ated with the use of the city's third party Hea rin g , a min e r. C urrent review procedure s require all variances to zoning regulations be is s ued b the city ' co ntracte d He aring Examiner. The Hearing Examiner presides o ver a public hearin g on the variance and th en is all owed I 0-working days following the hearing to issue a written decision . Planning C ommissi on St aff Re port Vari ance Proc e dures Tex t Amendment 36 October 7, 2015 Page I The Mayor's recommendation allows administrative variances issued by the Community Development Director for variances of up to 25 percent from code requirements. The result of this text amendment would provide timelier decision-making and reduced costs for the city, while preserving the ability for public hearings presided over by the Hearing Examiner for significant variances or if an administrative variance decision is appealed. I E. ANALYSIS OF RECOMMENDATION Current Practice Cities that administer zoning regulations provide a mechanism to allow relief from those regulations when they cause an undue hardship or the inability for a property owner to build improvements that are typical for that property. The City of Federal Way administers this relief by way of a variance. The city may grant a variance if all of the following four criteria can be met: I. That the variance will not constitute a grant of special privilege inconsistent with the limitations upon uses of other properties in the vicinity and zone in which the subject property is located. 2. That the variance is necessary because of special circumstances relating to the size, shape, topography, location or surroundings of the subject property to provide it with use rights and privileges permitted to other properties in the vicinity and zone in which the subject property is located. 3. That the granting of the variance will not be materially detrimental to the public welfare, or injurious to the property or improvements in the vicinity and zone in which the subject property is located. 4. That the special circumstances of the subject property are not the result of the actions of the owner of the subject property. The city's pem1itting database indicates that most variance applications have b.een associated with single-family residential improvements. Examples of variances that have been granted are instances related to lot coverage, 1 setbacks lot ize, and height. The current process to review variances is for staff to review the application and then provide an analysi and recommendation for approval or denial to the city s contracted Hearing Examiner. A public hearing is then scheduled where the Hearing xaminer presides and hears testimony. Foll wing the hearing, the examiner is allowed l 0-orking days to issu a deci s ion. Proposed Changes The purpose of this text amendment is to allow an administrative decision by the Community Development Director for variance applications that request up to 25 percent relief of code requirements. All variance applications that exceed the above-referenced thresholds would remain Hearing Examiner decisions. This text amendment does not propose to amend any substantive decision-making criteria. If approved as presented, the text amendment only changes~the decision- maker for those applications that are below the aforementioned thresholds. 1 Lot coverage is the amount of impervious s urfaces the are allowed on a property . Planning Commission Staff Report Variance Procedures Text Amendment 37 October 7, 2015 Page 2 The Community Development Department requested this item for Planning Commission consideration as a streamline and cost-saving measure. Processing time for applications that require a public hearing and Hearing Examiner decision is longer than administrative decisions, which are issued by the Community Development Director. This is due to additional noticing requirements, scheduling the public hearing with the Hearing Examiner, and the standard I 0-working day allowance provided to the examiner to issue the decision following the hearing. Additionally, the cost for public hearings is considerable . Staff resources to review and provide a recommendation along with the hourly rate and reimbursable for the Hearing Examiner to preside over the hearing and then issue a decision can exceed the permit fee the city takes in for a variance. The text amendment would allow an applicant to receive a decision on a variance application in a shorter time period with a cost savings to the city. Also, the proposal requires similar public notice requirements as the public hearing requires. The ability for citizens and neighbors to provide comments to the decision-maker for an administrative variance would remain under the proposed amendments. Existing public hearing and Hearing Examiner decision requirements would continue for significant variance requests (those over the thresholds) and any variance that is appealed. Providing a procedure for administrative variances is typical for local jurisdictions. As provided in the attached South King County City Comparison, five of the six surveyed cities provide administrative variances, with Renton and Burien processing all variances administratively. I F. PROCEDURAL SUMMARY The proposed text amendment is a procedural amendment to the zoning and devefopment code and therefore exempt from an environmental threshold determination pursuant to State Environmental Policy Act Rules 197-11-800(19)(a). Public notice of the Planning Commission hearing was published in the Federal Way Mirror and posted on the city design.ated bulletin boards September 18 , 2015. This staff report was issued on September 30, 2015, and emailed to members of the Planning Commission and department stakeholders. G. BASIS FOR PLANNING COMMISSION ACTION FWRC Title 19, "Zoning and Development Code," Chapter 19.80, "Process VI Review," establishes a process and criteria for development regulation amendments. Consistent with Process VI review, the role of the Planning Commission is as follows: I. To review and evaluate the proposed development regulation amendments. 2 . To determine whether the proposed development regulation amendment meets the criteria provided by FWRC 19.80.130 (item H below). 3. To forward a recommendation to City Council regarding adoption of the proposed development regulation amendment. Planning Commi ssion Staff Report Variance Procedures Text Amendment 38 October 7, 2015 Page 3 I H. DECISIONAL CRITERIA FWRC 19.80.130 provides criteria for development regulation amendments. The following section analyzes the compliance of the proposed amendments with the criteria provided by FWRC 19 .80.130. The city may amend the text of the FWRC only if it finds that: · 1. The proposed amendment is consistent with the applicable provisions of the comprehensive plan. Staff Response -The proposed code amendment is consistent with the following goals and policies: LUG 2 -Develop an efficient and timely development review process based on a public/private partnership. LUP4 -Maximize efficiency of the development review process LUP6 -Conduct regular reviews of developm ent regulations to determin e how to improve upon the permit review process. EDP2 -Periodically monitor local and regional trends to be able to acijust plans, policies and programs. 2. The proposed amendment bears a substantial relationship to public health , safety, or welfare . Staff Response -The proposed code amendment bears a substantial relationship to public w e lfare as it provides timely decision-making for applicants that may have a unique hardship in developing a particular property. 3. The proposed amendment is in the best interest of the residents of the city. Staff Respons e -The proposed code amendment is in the best interest of the city as it streamlines decision-making and reduces costs. I I. PLANNING COMMISSION ACTION The Mayor recommends allowing administrative variances for up to 25 percent relief from code requirements as shown in Exhibit A. Consi stent with the provisions of FWRC 19 .80.240; the Planning Commission may take the following actions regarding the proposed development regulation amendments: I. Recommend to City Council adoption of the FWRC text amendments as proposed; 2 . Modify the proposed FWRC text amendments and recommend to City Council a dopti o n of the FWRC text amendments as modified ; 3 . Recommend to City Council that the proposed FWRC te xt amendments not be adopted; or 4. Forward the -proposed FWRC text amendmentsto-City Council without-a recommendation. Planning Comm iss ion Staff Report Variance Procedures Text Amendment 39 October 7, 2015 Page 4 Sections: 19.45.010 19.45.015 19.45.020 19.45.030 19.45.040 Procedure generally. Administrative variance. Application information. Criteria for grant. Denial. 19.45.010 Procedure generally. Exhibit A Chapter 19.45 Variances The city will use process IV, Chapter 19 .70 FWRC, to review and decide upon an application for a v a rianc e~. with the exception of an admini strativ e variance purs uant to FWRC 19.45 .. 015 where the ci ty will use process III, Chapter 19.65 FWRC. (Ord . No. 97-291 , § 3, 4-1-97; Ord. No. 90-43, § 2(120.10), 2-27-90. Code 2001 § 22-196 .) 19.45.015 Administrative variance Th e community d e velopment director may grant a varia nce that does no t exc ee d 2 5 pe rc ent of the measurable standard. 19.45.020 Application information. In addition to the application materials required in Chapter 19.65 FWRC or Chapter 19 . 70 FWRC, the a ppli cant s hall s ubmit a c ompleted application on the form provided by the department of community de velopmen t de partment, along with all of the information listed on th.at form. (Ord . No . 9 0-4 3, § 2(120 .15), 2-27-90 . Code 2001§22-197 .) 19.45.030 Criteria for grant. The city may grant the variance only if it finds all of the following: ( 1) That the variance will not constitute a grant of special privilege inconsistent with the limitations upon uses of other properties in the vicinity and zone in which the subject property is located. (2) That the variance is necessary because of special circumstances relating to the size, shape, topography, location or surroundings of the subject property to provide it with use rights and privileges permitted to other properties in the vicinity and zone in which the subject property is located. (3) That the granting of the varian ce w ill not be mate ri a lly de trim e ntal to th e publi c welfare or injurious to the property or improvements in th e v icinity and zo ne in which th e ubj ect pr perty is located. (4) That the special circumstance of t he s ubj ect prope rty are no t the re ul t of the actions of the owner of the subject property. (Ord. No . 90-43, § 2(120.20), 2-27-90. Code 2001§22-198 .) 19.45.040 Denial. The city may grant a variance t o any of the provi s ions of this title except: (1) The city may not grant a variance to any provision establishing the uses that are permitted to locate or that may continue to operate in any zone ; (2) The city may not grant a varianc e to any of the provisions of this chapter; (3) The city may not grant a variance to any of the procedural provision s of this title; and ( 4) The city may not grant a varianc e to any provision that s pecifically states that its requirements are not subject to variance. (Ord . No . 90-43, § 2(120.25), 2-27-90 . Code 2001 §22 -199.) Planning C ommi s sion Staff Rep o rt Varia nc e Proce dures T e xt A men d ment 40 Octo ber 7, 2015 Page 5 Exhibit B South King County City Comparison City Code Citation Federal Way 19.45.010 Auburn 18.70.015 Des Moines 18.35.070 Burien 18.65.085 Kent 15.09.042 Renton 4-9-250 Sea-Tac 15.22.020 Planning Commi ss ion Staff Report Vari ance Procedures Text Amendm ent Administrative No Yes No Yes Yes Yes Yes 41 Terms All variances require Hearing Examiner decision. 25 % maximum for setbacks, lot coverage, lot width, and lot area. 50% for height. All others granted by Hearing Examiner. Hearing Examiner grants all vanances. All variances administrative 25% maximum for setbacks, lot coverage, and building height. All others granted by the Hearing Examiner. All variances administrative, unless underlying permit requires Hearing Examiner decision. 20% maximum. Variances for height, aesthetics, equipment enclosure, PWSF freestanding pole height, and all other regulations over the 20% threshold require Hearing Examiner decision. October 7, 2015 Page 6 Exhibit C Stakeholder Group Notification Name Affiliation Alex Wilford Master Builders Association Bill Mccaffrey WJM Studio Bob Cooper Lloyd Enterprises Bob Roper Citizen Chad Weiser OTAK Chris Ingham South King Fire & Rescue Cynthia Stanley Lee The Commons Dale A ~oper The Roper Company Dave Thorstad Developer Gareth Roe BCRA Gil Hulsmann Abbey Road Group Gordon Goodsell South King Fire & Rescue Jeff Greene Greene Gassaway Jennifer Dovey . Windermere John Bowman Lakehaven Utility District Mark Clirehugh GV A, Kidder, Mathews, Segner Mark Freitas Developer Mike Bailey LDG Architects Monte Powell Powell Homes Peter Townsend Citizen Rebecca Martin Federal Way Chamber Rod Leland Federal Way Public Schools Sam Pace Sea/KC Association of Realtors Tom Barghausen Barghausen Consulting Engineering Pl a nning C ommi ss ion Staff Report Va rianc e Procedures Text Amendment 42 E-Mail awilford(a)mbaks.com wj mccaffrey(a{comcast.net bobc@l loydenternrisesinc.com bob.roger@comcast.net chad.weiser@otak.com chris. ingham@southkingfire .org clee@tcafw.com rogerdale@aol.com dltarchitect@comcast.net groe@bcradesign.com gil .hulsmann@abbeyroadgrouQ.com gordon .goodsell@southkingfire.org jeffggarch@seanet.com j sdovey@w indermere .com j bowman@la keha ven .org markc @ gvakm.com markfccim@cs.com mike@ ldgarchitects.com monte @ gowell-homes.com getert8 @ me.com rmartin @federalwaychamber .com rleland@fwsd .wednet.edu s am11ace@concentric.net tbarghausen @ barghausen.com Octo ber 7, 2015 Page 7 COUNCIL MEETING DATE: November 17, 2015 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Pete von Reichbauer Way S. and S 316th Street Sidewalk Replacement Project -85% Design Status Report and Authorization to Bid POLICY QUESTION: Should the Council authorize staff to proceed with the bidding of Pete von Reichbauer Way S . and S 316th Street Sidewalk Replacement Project and return to the LUTC and Council for bid award , further reports and authorization? COMMITTEE: Land Use and Transportation Committee CATEGORY: IZJ Consent 0 City Council Business 0 Ordinance 0 Resolution MEETING DATE: Nov. 2, 2015 0 0 Public Hearing Other DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum date November 2, 2015. Options Considered: 1. Authorize staff to bid the Pete von Reichbauer Way S. and S 316th Street Sidewalk Replacement Project and return to the LUTC and Council to award the project to the lowest responsive, responsible bidder. 2. Do not authorize staff to bid Pete von Reichbauer Way S. and S 316th Street Sidewalk Replacement Project and rovide direction to staff. _ _ __ ___ _ _ _ MAYOR'S RECOMMENDATION: Mayor recommends forwarding Option 1 to the November 17. Council Consent Agenda for approval. CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward Option I to the Novemb er 17, 2015 City Council consent agenda for approval. Bob Celski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member PROPOSED COUNCIL MOTION: "l move to authorize staff to bid the Pete von Reichbauer Way S. and S 316th Str ee t Sidewalk Replace ment Project and return to th e LUTC and Council to award the project to the low est responsive, responsible bidder. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUN CIL ACTION : 0 APPROVl..:O 0 DENIED 0 TABLED/DEFERRED/NO A CTION 0 MOVED TO SECOND READING (ordinances only) REVISED -1/2015 43 C:Ol NCIL BILL II I ST reading Enactment reading ORDINANCE# RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: November 2, 2015 Land Use and Transportation Committee Jim Ferrell, Mayor I\ TO: VIA: FROM: Marwan Salloum, P.E., Public Works Director t{~ John Mulkey, P.E., Street Systems Manager SUBJECT: Pete von Reichbauer Way Sand S 3 l 6th Street Sidewalk Project -85% Design Status Report and Authorization to Bid BACKGROUND: This Project will install new sidewalk on the east side of Pete von Reichbauer Way and S 316th Street adjacent to Town Square park to bring the sidewalks in this area up to planned City standards. Improvements will include new 12-foot sidewalks with street trees and decorative lighting. This project requires no right-of-way acquisition. The following provides a brief synopsis of the progress on the project to date. Currently, the project design is approximately 85% complete, which includes the following completed tasks: • Preliminary Contract Specifications • Project Design to 85% • SEP A Environmental Exemption Documentation Ongoing Tasks Include: • Project Design to 100% PROJECT ESTIMATED EXPENDITURES: Design (In-house Design) $30,000 Right-Of-Way Acquisition NIA Survey Consultant $10,000 Structural Engineer $15,000 2015 Construction Cost Est. $300,000 l 0% Construction Contingency $30,000 ----- King County Services (Electrical) $5,000 TOT AL PROJECT COSTS $390,000 PROJECT AVAILABLE FUNDING: Misc. Trans.( 2015) Transportation Safety Program TOTAL AVAILABLE BUDGET $394,512 $394,512 The project is within available budget and staff anticipates bidding the project in January 2016. Construction is anticipated to commence in April 2016 with an estimated substantial completion date in October 2016. 44 COUNCIL MEETING DATE: November 17, 2015 ITEM#: ----------------- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Grant Funding for Transportation Improvement Projects -Authorization to Accept Grant Funding POLICY QUESTION: Should City Council authorize staff to accept Connecting Washington Pedestrian and Bicycle Safety Project State funding program for Transportation Improvement Projects? COMMITTEE: Land Use and Transportation Committee CATEGORY: [gJ Consent D City Council Business D Ordinance D Resolution STA_!F REPORT BY: John Mulkey, P.E. Street S stems Manager MEETING DATE: November 2, 2015 D D Public Hearing Other DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated November 2, 2015 Options Considered: 1. Authorize staff to accept the grant funding under the Connecting Washington Tiered Pedestrian and Bicycle Safety Project, State funding Program for the Steel Lake to Downtown Trail project and authorize the transfer of $300,000 for project 146 -101h Ave SW and Campus Drive to this project for the required funding match. 2. Do not accept grant funding under the Connecting Washington Pedestrian and Bicycle Safety Project, State funding Program for the Steel Lake to Downtown Trail project. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the November 17 2015 Council Consent Agenda foe apprnval. t MAYORAPPROVAL J. (. ~ IRECTORAPPROVAL: ~ .. ~ ) nitia VDatc CHIEF OF STAFF: COMMITTEE RECOMMEN A TION: I move to forward Option 1 to the November 17, 2015 Council Consent Agenda for approval. Bob Celski, Chair Kelly Maloney, Member Lydia Assefa-Dawson,Member PROPOSED COUNCIL MOTION: "/ move to authorize staff to accept the grant fimding under the Connecting Washington Pedestrian and Bicycle Safety Project, State fimding Program for the Steel Lake to Downtown Trail project and authorize the transfer of $300, 000 for projec t 146 -10th Ave SW and Campus Drive to this project for the requiredfimding match . " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED -08/12/2010 45 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: CITY OF FEDERAL WAY MEMORANDUM November 2, 2015 City Council Jim Ferrell, Mayor _ ~ ~ Marwan Salloum, P.E., Public Works Director "~ John Mulkey, P.E., Street Systems Manager SUBJECT: Grant Funding for Transportation Improvement Projects -Authorization to Accept Grant Funding BACKGROUND: This memorandum provides the Council with the current status of the grant applications submitted in 2015 under legislative Earmark. Project (Funding Phase) Grant Funding Amount Required City Match Grant Steel Lake Park to Downtown Trail (Design and Construction) $300,000 $400,000*** Connecting Washington Tiered Pedestrian & Bicycle Safety Project (State Funds) **~The required City match will be obtained by the transfer of $300,000 for C!P project 146 -IO'h Ave SW and Campus Drive Intersection improvement project and budgeting $100,000 in 20 l 7 for this project from the Annual Transportation System Safety Improvements fund. K:\LUTC\20 l 5\ l 0-02-l 5 Acceptance of Grant Funding -Pedestrian & Bicycle Safety Project.doc 46 COUNCIL MEETING DATE: November 17, 2015 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2016 Pedestrian Safety Program -Authorization to Bid POLICY QUESTION: Should the City Council authorize staff to proceed to design and build the 2016 Pedestrian Safety project using the revised prioritization criteria., including using remaining funds from the 2015 Pedestrian Safety project and return to the LUTC and Council bid award? · COMMITTEE: Land Use and Transportation Committee CATEGORY: ~ Consent D Ordinance D City Council Business D Resolution MEETING DATE: November 2, 2015 D Public Hearing D Other ~!~!! ~1.!=_!Q~!-~y:_~i<* !'.t'.Et'.~,,_g_ity_!~l:lff.!~. ~~g~~~~~-&f __ D_EPT: _P_ub_l_ic_W_o_r_k_s ________ ·---- Attachments: 1. Land Use and Transportation Committee memorandum dated November 2, 2015. Options Considered: I. Authorize staff to proceed with the design and advertisement of the 2016 project using the revised prioritization criteria and funds remaining from the 2015 project, and return to the LUTC and Council for bid award. 2. Do not authorize staff to proceed with design and advertisement of this project and provide direction to staff. MAYOR RECOMMENDATION: The Mayor recommends forwarding Option I to the Nov Consent Agenda for approval. CHIEF OF STAFF: COMMITTEE RECOMMEND ION: I move to forward Option 1 to the November 17, 2015 City Council consent agenda for approval. Bob Celski, Chair Kelly Maloney, Member Lydia Assefa-Dawson, Member PROPOSED COUNCIL MOTION: "/move to authorize staff to proceed with the design and advertisement of the 2016 Pedestrian Safety project using the revised prioritization criteria and funds remaining from the 2015 project and return to the LUTC and Council at bid award " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTlON: 0 -PPRO ED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) REVISED -02/06/2006 47 K :\COUNCIL\AGDBILLS\20 I 5\11-l 7-152016 Ped Safety -Authorization to Bid.docx C01™CILJULL It __ _ 15T reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: SUBJECT: CITY OF FEDERAL WAY MEMORANDUM November 2, 2015 Land Use I Transportation Committee v Jim Ferrell, Mayor Marwan Salloum, P.E., Director of Public_,)}(_orks Rick Perez, P .E., City Traffic Engineer ~ 2016 Pedestrian Safety Program -Authorization to Bid BACKGROUND: In December of 2009, the City Council authorized staff to create a "Citywide Pedestrian Improvements Project" funded by gas tax revenue dedicated to transportation safety improvements. Based upon the developed prioritization program, eight rectangular rapid flashing beacon (RRFB) installations were constructed in the spring and summer of 2011 bringing the total number of RRFB systems to 13. The program was placed on hold in 2012 by the Mayor. By 2014, six more have added by capital projects, the School Zone Enhancement Program, and developer mitigation. Council inquiries led to the program being reinstated in October 2014. The intention of the Citywide Pedestrian Safety Improvements Program as currently implemented is to improve safety for pedestrians crossing roadways. Pedestrian collision history shows where past collisions have occurred· and where a need for further safety measures exists. Documented pedestrian collision history is a critical component of the prioritization criteria and thus has been weighted on a scale double that of the other criteria. At locations where existing flashing beacon systems are installed, only collision data following the installation is analyzed. The table below shows the list that was approved for construction in 2015, and a preliminary list of potential locations for 2016. Proposed Preliminary Actual Cost Priority Installation Reference Location Total Cost Number Street Points Estimate Recommended for Construction in 2015 1 1s1 Way S 1Sl Place S Northeast Leg 20.5 $22,500 $20,252 2 SW Dash Point SW 306 Street I Southwest 15.5 $23,500 $16,381 YTD Road 1ih Avenue SW LeQ 2 SW 320m Street 36m Avenue SW 315 ft West 15 .5 $22,250 $21,400 4 SW 320m Street SW 323ra Street 500 ft East 13.0 $27,250 $21,401 '4 19m Avenue SW SW 340m Street 410 ft North 13.0 $21,500 $15,957 YTD 6 SW 3201n Street 3ra Place SW 200 ft West 12.5 $42,513 $31,053 YTD 7 s-w 330u'-StreeC West Campus 12 .0 $15,500 $7694 Trail 8 S 320m Street 5m Avenue S 220 ft West 11.5 $47,452 Not constructed 9 1st Way S S 340m Street 410 ft North 11.0 $37,996 Not constructed 48 November 2, 2015 Land Use and Transportation Committee 2016 Pedestrian Safety Program -Authorization to Bid Page2 Sub-Total Schedules= 10% Construction Contingency Construction Administration Printing of Advertisement Estimated Total $260,461 $26,046 $45,251 $3,500 $335,258 2015 Budget Remaining Balance I Carryforward Potential Locations for Construction in 2016 9 SW 325m Place 13m Avenue SW East Leg 11.0 $15,958 11 SW 320m Street 18m Avenue SW 200 ft East 10.5 $37,815 11 Hoyt Road SW SW3291nWay North Leg 10.5 $23,500 11 SW 312m Street 4Ave SW 310 ft West 10.5 $21,500 11 21 51 Avenue SW SW 307m Street South Leg 10.5 $17,500 11 SW 356m Street 18m Avenue SW West Leg 10.5 $38,600 11 Hoyt Road SW SW 326m Street South Leg 10.5 $23,500 11 1 ih Avenue SW SW 344"' Street South Leg 10.5 $21,500 I BPA Trail 11 16m Avenue SW SW 306m Street North Leg 10.5 $23,500 Sub-Total Schedules= $223,373 10% Construction Contingency $22,337 Construction Administration $44,674 Printing of Advertisement $3,500 Estimated Total $293,884 $134,138 YTD $0 $0 $1,834 $135,972 $339,826 $203,854 Of the locations approved for 2015, the first seven locations were constructed. The last two were not constructed due to bids being significantly higher than the engineer's estimate. Since then, the Mayor requested staff review a location next to senior housing. Consequently, staff is proposing that senior housing as an adjacent land use would score 3 points, as opposed to multi-family housing which scores 2 points. In the process of that review, staff discovered an error in the prioritization spreadsheet. The higher- ranked locations remained high, but other locations also scored higher. In updating other data, some new locations were added for review, based on public requests, new transit stop data, and new collision data. Staff also proposes to establish a minimum score of 6.0 points to be eligible for installation of RRFB's. Although it is important that we support improved non-motorized connectivity without sacrificing safety, a review of pedestrian collision locations at unsignalized locations suggests that less than l 0% are from crossing uncontrolled approaches. Half of these collisions involve pedestrians and (mostly) bicyclists crossing stop-controlled side streets while traveling along arterials and collectors. Staff proposes to continue funding RRFB installations scoring at least 6.0 points while appropriate countermeasures for these other types of collisions are investigated. The following is a priority location list of the highest ranking future and potential locations and their _n:_sp_ective_Roint totals. __ Q~r~~ventyQedestrian crosswalk locations were ~yaluated jncludirig tho_§~ }\fith existing midblock crossings, locations where past pedestrian accidents have occurred and locations where citizens have in the past expressed a desire for mid-block pedestrian crosswalks. 49 November 2 , 2015 Land Use and Transportation Committee 2016 Pedestrian Safety Program -Authorization to Bid Page 3 Priority Proposed Installation Total Reference Location Number Street Points Recommended for Construction in 2016 1 21 51 Avenue SW SW 322"a Place 200 ft South 12.5 2 S 320m Street 5'" Avenue S 200 ft West 11.5 3 SW 320m Street 18'" Avenue SW 200 ft East 10.5 4 Military Rd S S 282"" Street 200 ft South 9.5 5 SW 3201 " Street 6tn Avenue SW 200 ft West 8.5 5 Pete von Reichbauer S 3201h Street 575 ft North 8.5 WyS 7 21 51 Avenue SW SW 330m Street 200 ft North 8.0 7 SW 312m Street 4m Avenue SW 315 ft West 8.0 Sub-Total Schedules= 10% Construction Contingency Construction Administration Printing of Advertisement Estimated Total 2016 Budget 2015 Carryforward 2016 Estimated Carryforward Preliminary Cost Estimate $47,700 $85,000 $45,400 $33,500 $45,200 $49,800 $40,500 $25,800 $372,900 $37,290 $37,290 $3,500 $450,980 $293,844 $203,854 $46,718 The estimated cost of $450,980 is a preliminary figure used for estimating purposes only and includes construction administration, construction contingency, printing and advertising. The program would be funded from the Transportation Safety Fund, established by the Council in 2005 with revenue from the additional 0.5 cents in fuel tax that cities received in that year's fuel tax increase . This source generates approximately $320,000 annually. The 2016 adopted budget allocates $293,844, which, when combined with the remaining balance from 2015, leaves an estimated $46,718 in reserve. Once Council approves the list of locations for the 2016 Citywide Pedestrian Safety Improvements Program, staff will begin the project design. The anticipated date for advertisement is March 2016 with construction beginning in May 2016. In Fall 2016, staff would present a final list of recommended locations for further improvements to be constructed in 2017. Staff will also continue to pursue other funding sources to procure pedestrian improvement installations through existing and future grant funding programs. cc: Project File Day File 50 City of Federal Way Pedestrian Safety Program Map Date : Oclober 2015 City of Fed0ral Way GIS Division 33325 81h Ave S Federal Way, WA 98003 253-835-7000 Puget Sound SW 320th St th ~ "n Pkwy Legend f ~· ·: City Limits Potential Annexation Area Streets Arterial Collector Freeway Freeway Ramp Local Pedestrian Safety Program Status Completed • Completed 1n 2015 e Proposed for 2016 J •• / ,, Federal Way S~2 th St ~ ~ iii ~ -,, SW 3 56th St .'-. '· ~ Fife 0 0 .5 •• (J) • > <( u; • • S 348th St A FE!deral Way ~I ~~iiii5ii1iiliiii•1 Miles R•lerike\PW\Traffic\Projects\Traffic Sig nals \Maps\Rapid Flas hingArrows mxd Des •\t S 304th St i (J) > <( 1. .s;; \~ 00 (~ ~ "' ...: ~ ._;-~· -~ •1) ·~ www cityoffederalway co m F.aderal way 1PAA I I Federa l Way PAA r Au Milton $ Edgewood This map is intended for use as a graphical representation . The City of Federal Way makes no warranty as to its accuracy