Parks Comm PKT 11-05-2015City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
November 5, 2015 City Hall
6:30 p.m. Hylebos Conference Room
11 11
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — October 1, 2015; Regular Meeting Minutes.
4. PAEC PRESENTATION — Theresa Yvonne
5. COMMISSION BUSINESS
Topic Title/ Description Presenter
A. Volunteer Recruitment Koppang
6. STAFF REPORTS
Topic Title/ Description Presenter
A. Adelaide Park Update Gerwen
B. Town Square Park Update Ikerd
C. Panther Lake Update Ikerd
7. OTHER BUSINESS
8. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on November 10, 2015 at
5:00pm.
9. AGENDA SETTING
10. AD30URNMENT
THE NEXT MEETING IS
December 3, 2015
g.-parks comm mtg notes12015111052015 agenda.doc
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, October 1, 2015 Hylebos Conference Room
6:30 p.m. City Hall
MEETING MINUTES
Chair Koppang called the meeting to order at 6:30pm.
Present: Chair Mark Koppang, Vice Chair Mike Hoefel, Lynda Jenkins, Anthony Murrieta, Laura Belvin, Dawn
Coggins, David Berger, David Wilson, and George Pfeiffer
Unexcused: P.K. Thumbi
Guest: None
Staff. Parks Director John Hutton, Parks Deputy Director Steve Ikerd, and Mary Jaenicke, Administrative Asst. II.
None
PUBLIC FORUM
APPROVAL OF MINUTES
Commissioner Murrieta moved to approve the September Parks and Recreation regular meeting minutes as written.
Commissioner Berger seconded. Motion passed.
COMMISSION BUSINESS
TRAIL REPAIRS
Ms. Coggins reported that she was able to finish marking the tree roots at Alderbrook Park. Vice Chair Hoefel
worked on West Campus Trail, and Commissioners Murrieta and Berger completed the trail at Sacajawea. They
reported that there was a lot of damage at Sacajawea. Commissioner Murrieta stated that he heard that if the city
marks the roots and somebody gets hurt then the city is liable as opposed to not marking it. It could indicate that the
city was aware of the hazard, but did not fix it. Mr. Hutton stated that this is not his understanding; there is
recreational liability, as long as the city is not charging to use the area. He will ask the City Attorney. Mr. Ikerd
reported that the architect that we are using for Town Square Park recently hired a consultant that has experience
with this type of work. Mr. Ikerd stated that he will have the consultant walk with an asphalt company, and the
consultant will develop the specs and put together the bid. The consultant should be available in November. Vice
Chair Hoefel asked if trail repairs would be budgeted on a yearly basis. Mr. Ikerd answered answered that the goal
is to do it all at once, and evaluate things after that.
STAFF REPORTS
LAKOTA PARK UPDATE
Mr. Hutton did not have a report. He stated that nothing has happened between the school district and the Mayor.
He hopes to have a report next month.
TOWN SQUARE PARK UPDATE
Mr. Hutton reported on the permeable pavers that will be used at Town Square Park. These pavers are a part of the
SWM project at the park. There will be several green features at the park; vegetated roofs, the rain garden,
permeable pavers, and rain barrels. Signage and interactive activities will highlight all installation functions and
their impact on surface water quality and quantity. This will also provide an educational center that will deliver
stormwater education and outreach to area schools, summer programs, special interest groups and the general
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Parks and Recreation Commission, October 1, 2015 Page 2
public. With the SWM funding, we have been able to upgrade some of the features at the park. We will be getting
pavers that will be used for a dry gathering area. We are also able to increase the width of the sidewalk, and get the
picnic shelter we wanted. Commissioner Berger suggested that the city market this externally to get more foot
traffic into the area. Mr. Hutton stated that he will be nominating this park for an award for environmental
education to WRPA. This will help increase awareness of this park. Mr. Ikerd presented construction pictures of the
park, and discussed the layout and the features of the park. The architect and staff are currently working on the
design the spray park. Staff is confident that the spray park will qualify for the 2% for the Art Program. The
commission discussed ways to prevent someone from driving into the park and doing a "lawn job" on the great
lawn area. The leveling out of the plaza was also discussed. Mr. Ikerd will discuss this with the architect. The next
steps are to go out to bid on the perimeter sidewalk, pavers, restroom building, electrical and the spray park. The
LID for the surface water changed the specifications, so many of the features needed to be redesigned.
OTHER BUSINESS
Commissioner Jenkins announced that the Historical Society of federal Way 2015 annual meeting will take place
on October 3 at the Brooklake Community Center.
Vice Chair Hoeffel asked if staff had contacted the Public Works Department about doing some of the trail repair.
Staff answered that they have inquired, and they have the same problem that the Parks Maintenance staff does, they
are very busy and have a backlog of projects that need to be completed. He also asked when the Panther Lake
project would be discussed again. Mr. Hutton answered that it would be a few months before it would be discussed
again. Mr. Ikerd would like to go out to bid in February or March. Panther Lake will be discussed at the January,
2016 Parks Commission meeting.
Mr. Hutton announced that he is waiting to hear back from the FWSD regarding entering into a partnership for the
alarm system for copper wire theft. The total cost of the system is $36,000 and will be split by the two entities. The
system will be installed at Saghalie, Lakota and Sacajawea.
NEXT MEETING /AGENDA ITEMS
The next meeting is scheduled for November 5, 2015.
Items for the November 5, 2015 meeting are:
Presentation
Theresa Yvonne - PAEC
Commission Business
None
Staff Reports
Town Square Park
Lakota Park
ADJOURNMENT
Motion by Berger, second by Murrieta to adjourn the meeting.
Chair Koppang adjourned the meeting at 7:43 pm.
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