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PRHSPSC MINS 10-13-2015City of Federal Way City Council PARKS, RECREATION HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday October 13, 2015 5:00 p.m. E49) 5 � Committee Members in Attendance: Chair Honda, Committee members Duclos and Moore Council Members in Attendance: Deputy Mayor Burbidge Staff Members in Attendance: Chief of Staff Brian Wilson, Police Chief Andy Hwang, Jeff Watson, Community Services Manager, John Hutton, Parks Director, Steve Ikerd, Parks Deputy Director, Jason Gerwen, Parks & Facilities Manager, Ryan Call, Assistant City Attorney, and Mary Jaenicke, Administrative Asst. II. Guests: Rev. James Kubal - Komoto, Jackie Blair, Bill Hallerman, Nancy Jaenicke Chair Honda called the meeting to order at 5:00p.m. Public Comment: None Commission Comment: None Approval of Minutes Committee member Duclos moved to approve the September minutes as written. Chair Honda seconded. Motion passed. BUSINESS ITEMS Federal Way Day Shelter Coalition Pilot Proiect — Information Only Mr. Wilson presented the representatives of the coalition. He stated that this has been an effort that has been ongoing for quite some time. The representatives introduced themselves. Rev. Kubal - Komoto presented a Power Point on the Federal Way Day Shelter Coalition Pilot Project. The Coalition consists of representatives from churches, social service organizations, and individuals committed to creating a day shelter for the homeless in Federal Way. Some of the members are a part of Sound Alliance which is a community organizing network working for the common good in the region. Rev. Kubal - Komoto stated that poverty has moved to the suburbs, and one manifestation of this is homelessness. Many of the homeless are unsheltered. There are very limited day services for the homeless in Federal Way. A Day shelter will help them take a step to self - sufficiency. The coalition has researched the space needs, the staffing needs and the costs of a shelter. They have met with many services providers, city staff and the Mayor. They have also met with people in the community. There is a widespread of public support for this pilot project. The coalition has developed a business plan. They have identified a potential site which is near the intersection of 3Vh street and 13`h place s. near the Multi - Service Center. The staff for the shelter will be from Catholic Community Services. Funding will come from the City, State, and County, with no other cuts to other services. Committee member Duclos is concerned about the facility being close to Kindercare Day Care center. Ms. Blair stated that the entrance to the facility will be in the back, by the Multi - Service side, it will not be on the street side. Committee member Duclos stated that she is also concerned about the fact that all of the other Human Services agencies have had to go through a process to receive funding, and the coalition has not had to do that. Mr. Wilson answered that the intention is to follow the process, and it has been presented to the Human Services Commission and they are in support of this plan. In future years to receive funding, they will go through the Human Services Commission. Ms. Blair stated that the Churches have promised $30,000 towards the project, they will also be doing additional fundraising, Ms. Jaenicke stated that they are also applying for grants, and there will be a fundraiser called "Bags of Hope ". K: \PRHSPS Committee\2015 \10132015 Mins.doc 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, October 13, 2015 Summary Page 2 Amendment to the Housing Repair Program Policies Mr. Watson stated that staff is proposing some amendments to the policies. They are changing the name of the program from "Emergency Housing Repair" to "Housing Repair ". The most significant change is a change to the loan terms. Currently the program provides forgivable, zero percent declining balance loans for the costs of repairs performed by contractors. Staff became aware that the Department of L &I considers this to be a public work under the state statute. Because it is considered a public work it is subject to prevailing wage, which means the contractors that are used would have to pay prevailing wage. Staff is proposing to change the terms of the loan to make the loan a deferred payment loan that would be due upon the sale of the home. Prevailing wage would no longer apply. They also added that the principal loan amount shall include all costs to the city for processing the loan amounts. This includes the recording fees. Committee member Moore arrived. Committee member Duclos moved to forward the proposed amendment to the Home Repair Program Policies to the October 20, 2015 consent agenda for approval. Committee member Moore second. Motion passed. Washington Traffic Safety Commission 9WTSC) Target Zero Team (TZT) InteraEency Funding Agreement 2015 -2016 Chief Hwang reported that accidents are one of their top five calls that they receive. The WTSC would like to provide $23,900 in funding to conduct high visibility enforcement traffic safety emphasis patrol for the 2015 -2016 fiscal year. The department will focus traffic safety emphasis patrols on distracted driving, impaired driving, seatbelt, speeding and motorcycle enforcement patrols. Committee member Duclos moved to forward the proposal to accept funding in the amount of $23,900.00 from the Washington Traffic Safety Commission for traffic safety emphasis patrols to the October 20, 2015 City Council consent agenda. Committee member Moore seconded. Motion passed. Adelaide Park Playground Equipment Replacement Mr. Gerwen reported that staff and the Parks Commission have been working on the proposed playground equipment since the beginning of the year. They have gone through six playground modifications. The revisions came out of Parks Commission comments, a public meeting and information gathered at the Red, White & Blues event. The safety surfacing will be woodchips. The cost of the playground and swing set will cost $110,913.80. Mr. Gerwen received numerous comments from the community that they wanted tot swings; the .other bay will be one belt swing and one ADA swing. The use of the ADA swing is more size dependent than age dependent. The target date for installation is November — February. Chair Honda asked which parks are next to have new playground equipment installed. Mr. Gerwen replied that currently there are two that are listed in fair condition, which means that it's an older construction, but is still in useable condition. Those parks are Mirror Lake and Wedgewood. Both of those parks meet all of the safety requirements. The next playground will be the new playground at Town Square Park. The funding will come from REET and the remaining balance of the playground replacement budget. That budget is also used for playground repairs and replacing the woodchips, and vandalism. Committee member Moore moved to forward the recommendation to authorize the Mayor to approve a PO in the amount of $110,913.80 to KCDA to replace the playground equipment at Adelaide Park to full Council for the October 20, 2015 consent agenda for approval. Committee member Duclos seconded. Motion passed. Chair Honda asked if it was possible to replace a swing with an ADA swing at the other parks. Mr. Gerwen responded that it all depends on the costs. Each ADA swing costs approximately $500.00. Committee member Moore inquired about wheelchair swings. Mr. Gerwen stated that there used to be a wheelchair swing at Steel Lake Park, and they are difficult to maintain, and it was often out of service for repairs. Chair Honda stated that she saw one in Virginia, and it took up an incredible amount of space. It had a fence around it, and you needed a key to use it. They are very costly. Mr. Ikerd stated that they did research this when 4 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, October 13, 2015 Summary Page 3 they installed the new play structure at Steel Lake they were very expensive and limited on how they can be used. Increase the Compensation of the Henderson Partners Contract for Town Square Park Improvements Mr. Ikerd stated that Henderson Partners is doing the earthwork at the park. Due to some old theater footings being in the way and the addition of the LID enhancements it is more cost effective to add more prep work to the current contract than to go out to bid. The contractor has given us very good cost estimates on the work that needs to be done. The increase would be $68,037.03. The additional work that would be done is the electrical conduit for the path lights, a 6' drain system to handle roof drain and water feature, change a portion of the parking to pervious asphalt for LID upgrade, and install a pervious rock base for LID and event improvements for the plaza. Chair Honda asked what the total amount that staff anticipates the park is going to cost. Mr. Hutton answered that the original amount was $1.7 and with the additional $400,000 for the LID, it will bring it up to $2.1. Committee member Moore stated that the $400,000 had already been earmarked for this type of enhancement, and it is coming from Public Works. Chair Honda stated that the Mayor was very firm at the retreat that the cost was going to be $1.5. Mr. Hutton stated that it was $1.541.7. Committee member Moore reiterated that we are staying within the $1.7, the $400,000.00 is not new money, it's money that was already going to be earmarked for something, and Town Square is a brilliant location to utilize that money. The committee stated that it needs to be made very clearly at the City Council meeting that the $400,000.00 is not new money, it was money that was to be used somewhere, and now it is being used at Town Square Park, bringing the cost up to $2.1. Committee member Duclos moved to authorize a compensation increase for Town Square Park improvements in the amount of $61,852.03 with a 10% contingency for a total increase of $68,037.01, for a contract total of $599,831.40 to Henderson Partners and forward to the October 20, 2015 City Council business agenda for approval. Committee member Moore seconded. Motion passed. Amendment to FWRC 6.40.030 Relating to Forgery, Non - Felony Mr. Call reported that this is strictly a housekeeping item. They were recently reviewing the Non - Forgery Felony ordinance, and it was discovered that an additional "or" was placed, and that this one word is legally significant. Committee member Duclos moved to forward the proposed ordinance for First Reading on October 20, 2015. Committee member Moore seconded. Motion passed. NEXT MEETING: November 10, 2015 ADJOURNMENT Meeting adjourned at 6:00p.m. 5