LUTC MINS 10-05-2015City of Federal Way
City Council
Land Use /Transportation Committee
October 5, 2015 City Hall
5:30 m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee members Kelly Maloney and Lydia Assefa- Dawson. Committee Chair
Bob Celski is excused. Council members in attendance: Deputy Mayor Jeanne Burbidge and Susan Honda.
Staff in Attendance: Public Works Director Marwan Salloum, Community Development Director Michael Morales, Economic
Development Director Tim Johnson, Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez, Street Systems
Manager John Mulkey, Planner Manager Isaac Conlen, Street Systems Project Engineer Christine Mullen, Street Systems
Engineer Jeff Huynh, Senior Transportation Planning Engineer Sarady Long, Principal Planner Margaret Clark, Associate
Planner Leila Willoughby - Oakes, and Administrative Assistant II Shawna Upton.
1. CALL TO ORDER
Committee Member Maloney called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT (3 minutes)
There were no public comments.
3. COMMITTEE BUSINESS
Topic Title/ Description
A. Approval of Minutes: September 8, 2015
Committee approved the September 8, 2015, LUTC minutes as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0
B. Information Presentation by Telecare on Mental Health Facilities Proposed for Federal Way
Mr. Morales provided a brief introduction on Telecare. He noted several differences
between the comprehensive facility in Des Moines, that has drawn a lot of public attention,
and the acute facility proposed for Federal Way. This facility is considered an essential
public facility under state law so our abilities to restrict the siting location or permitting of
those facilities is quite limited.
Faith Richie, Senior Vice President at Telecare, stated they are a mental health services
provider. King County has requested Telecare to site another facility in South King County.
An evaluation and treatment facility is planned for Federal Way. These facilities are
licensed by the State of Washington as adult residential treatment facilities and have
certified evaluation and treatment programs. The reason why Federal Way is the desired
location is because about 20 -25% of the involuntary detentions are from South King
County. There is a shortage of facilities in the County to handle the needs of the patients
and they are currently taking up beds at local Emergency Rooms often times for up to 48
hours waiting for an acute facility to have an opening. The facility will have 16 beds, it is
a locked facility with trained mental health providers will evaluate and assess the patient,
Forward to
Council
N/A
N/A
Committee Members City Staff
Bob Celski, Chair Marwan Salloum, P. E., Public Works Director
Kelly Maloney, Member Shawna Upton, Administrative Assistant II
Lydia Assefa- Dawson, Member 253- 835 -2703
medication is provided based on needs, individual and group counseling is provided, they
usually have a 4 -to -1 patient to staff ratio and from the moment patients arrive, staff works
on discharge planning. The intent is to help the person move to a lower level of care by
the end of the acute care period.
Cameron Coltharp was introduced to share the locations that were being evaluated and
to share more information about the physical characteristics of the building. He stated that
there were initially two locations being evaluated for siting the facility. One of which is
directly across the street from the high school on Pacific Highway South and the other is
on 13th Place South next to the Kindercare. Given concerns that have been raised by the
school district and watching interactions related to a similar site in Des Moines, the
purchase and sale agreement for the Pacific Highway South location has been terminated.
Telecare plans to site the facility on 13th Place South. Further details regarding the physical
layout of the building, building security and other details about the property were shared.
He further outlined the typical process they go through from plan review to informing the
public.
Councilmember Honda asked if they have ever received concerns from daycare centers.
Mr. Coltharp noted he's not aware of any specific locations they currently have that are
located directly next to a daycare center. He further stated that there are facilities located
next to several schools and he will be able to provide references if desired. Councilmember
Honda asked if there was outdoor space for the residents. Mr. Coltharp indicated there
was outdoor space planned for the back of the property and that the outdoor space is
secure, shielded from view and nowhere near the preschool. Councilmember Maloney
shared that she recently provided a letter of support to a large 200 bed facility that would
be located in Tacoma that was explained to her to handle the same need that Telecare is
proposing. She further stated she felt there was some significant overlap and wondered
if having a facility like this in Federal Way, the southern -most end of King County, is the
best location given the similar facility in Tacoma. Ms. Richie shared locations of other
facilities in King County but pointed out they are further away from South King County and
that there is still a need for more beds in this area that not being met. Councilmember
Maloney asked in terms of the actual locations they were considering in Federal Way, why
would they be by a school or Kindercare. Ms. Richie stated that part of it is due to zoning
requirements and also due to the proximity to other community services such as the Multi
Service Center, health clinic and food bank. Councilmember Maloney also asked about the
rate patients had left the facility without staff knowledge and Ms. Richie believed there
were three in the last six years at the Pierce County facility. Those instances occurred as
patients were leaving the facility to go to a required court appearance and further noted
that no incidents happened as a result of them getting out. Further discussion was held
regarding staffing, funding sources, public notification, location, how patients are referred
and what a typical day would look like.
C. 2015 Asphalt Overlay Project — Final Acceptance
October 20, 2015
Consent
Mr. Huynh stated that prior to the release of retainage on a Public Works construction
project, the City Council must accept the work as complete. The 2015 Asphalt Overlay
Project is complete and came in under budget.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney
Committee Members
Bob Celski, Chair
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
Passed: Unanimously, 2 -0
City Staff
Marwan Salloum, P. E., Public Works Director
Shawn Upton, Administrative Assistant II
253- 835 -2703
D. Federal Way High School / Sacajawea Middle School Safe Routes to School Project — Final October 20, 2015
Acceptance. Consent
Ms. Mullen provided a brief overview of what the project accomplished. She further noted
that that prior to the release of retainage on a Public Works construction project, the City
Council must accept the work as complete to meet the State Department of Revenue and
State Department of Labor and Industries requirements. The Federal Way High
School /Sacajawea Middle School Safe Routes to Schools Project is complete and came in
under budget.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0
E. Citywide Flashing Yellow Arrow Retrofits — 85% Design Status and Authorization to Bid October 20, 2015
Consent
Mr. Long presented information on this project stating that the City submitted a safety
grant application to WADOT for a project to improve safety at intersections throughout the
City. The City was awarded funding. This project will install flashing yellow signal
indications at 17 intersections. In addition, overhead lane use control signs will be
installed at SR161 and S 348th Street to assist drivers. Mr. Long further outlined estimated
expenditures, available funding sources and noted staff anticipates bidding the project in
November 2015. The estimated completed date for the project is August 2016.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0
2016 Planning Commission Work Program
Ms. Clark provided an overview of the Planning Commission Work Program including
Planning Commission's role, long range staff work program items and other included tasks.
She briefly noted planning staffing levels and summarized each item on the work program
organized by required items followed by discretionary items from high priority to low
priority. Required items are the 2015 major comprehensive plan update, critical areas
regulations update and adopt marijuana - related code amendments in response to its
legalization within the state of Washington. Discretionary items rated high priority are to
amend the language in the environmental policy related to the time horizon of the Planned
Action SEPA, zoning regulations related to manufactured home parks, amend process for
updating the comprehensive plan, amend the nonconforming provisions, and to amend
regulations to increase exempt levels for a threshold determination under the State
Environmental Policy Act (SEPA). Medium priority items under discretionary are to provide
a more streamlined process for binding site plans, amend regulations pertaining to types
of improvements or structures allowed in required yards, broaden uses and standardize
bulk and dimensional requirements by zone, and to provide more appropriate setbacks
and landscape buffers for commercial uses, adopt zoning regulations for the Twin Lakes
Commercial Sub -Area, address the maximum allowable building height in the City- Center
Core (CC -C) zoning district, amend regulations to make review of variances an
administrative process, amend noticing provisions to incorporate new technologies and to
remove inconsistencies between different sections of the code and to adopt an ordinance
establishing a historic preservation program. Low priority items are to allow oversize
vehicles in approved enclosures in residential zones and to allow senior hosing /assisted
living in the Professional Office (PO) zone. Ms. Clark summarized the Mayor's
recommendations to reprioritize the work program items outlining what the newly updated
proposed 2016 work program will look like. A brief discussion followed.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0
Committee Members
Bob Celski, Chair
Kelly Maloney, Member
Lydia Assefa-Dawson, Member
October 20, 2015
Business
City Staff
Marwan Salloum, P. E., Public Works Director
Shawn Upton, Administrative Assistant II
253- 835 -2703
G. Proposed Amendments Related to the Federal Way Revised Code (FWRC)
Nonconformance Chapter 19.30
Ms. Willoughby -Oakes provided background information on this topic noting that the
purpose of this code amendment is to establish nonconformance regulations that results
in a moderately aggressive approach to minimize economic hardship on property and
business owners while balancing aesthetic conditions and compliance. She went into
further detail about the definitions about types of nonconformance including
nonconforming development, nonconforming lots, damaged and destroyed
nonconforming uses /developments, and conformance required by Government action.
She briefly explained re- organization and miscellaneous changes being proposed.
Committee forwarded Option #1 as presented.
Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 2 -0
4. OTHER
October 20, 2015
Ordinance
First Reading
5. FUTURE MEETINGS /AGENDA ITEMS:
The next LUTC meeting will be Monday, November 2, 2015 at 5:30 p.m. in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 7:07 PM.
:�.
Committee Members
Bob Celski, Chair
Kelly Maloney, Member
Lydia Assefa- Dawson, Member
pa
Kelly M , ey, Member
Attest:
Sha a Upton, Admi strative Assistant II
L a Assefa -paws Member
City Staff
Marwan Salloum, P. E., Public Works Director
Shawna Upton, Administrative Assistant II
253 - 835 -1703