AG 15-231MEMORANDUM OF UNDERSTANDING
BETWEEN
HISTORICAL SOCIETY OF FEDERAL WAY
AND
THE CITY OF FEDERAL WAY
THIS MEMORANDUM OF UNDERSTANDING ( "MOU ") is made this 17th day of
November 2015, by and between the undersigned representatives of the City of Federal Way
( "City"), a Washington Municipal Corporation, and Historical Society of Federal Way
( "Society"), a Washington Corporation.
RECITALS:
WHEREAS; the Society identified services and 2016 planned activities as identified in
Attachment A, and
WHEREAS; the Society provides important services and value of historical significance to the
City of Federal Way, and
WHEREAS; the Society will solicit and maintain records of historical significance within the
City and be involved in community events, support tourism, and
WHEREAS; The Society will ensure that documents are available and will provide visitor
information to the public, and
WHEREAS; The City received an anonymous donation of $10.000.00 in the name of Faye and
Doug Clerget to be directed to the Historical Society of Federal Way,
NOW, THEREFORE, in consideration of the mutual agreements and covenants contained
herein and for other good and valuable consideration, the receipt and sufficiency of which hereby
are acknowledged, it is mutually agreed and covenanted, by and between the parties to this
MOU, as follows:
1. Commitment of Historical Society of Federal Way. The Society agrees to perform the
services listed in Exhibit A for the sum of $20,000.00 from November 17, 2015 through
December 31, 2016
2. Commitment of the City. The City agrees to pay the Society up to a total of $20,000.00 for
the services listed in Exhibit A for the period of November 17, 2015 through December 31,
2016. The payment to the Society shall not exceed $20,000.00 and shall be comprised of the
$10,000.00 donation received by the City in the name of Faye and Doug Clerget, and
$10,000.00 from the City, which is contingent upon City Council approval of that
appropriation in the 2016 City budget. Should the City Council not approve the $10,000.00 .
appropriation in the 2016 City budget, the City's commitment under this MOU shall be
limited to the payment of the $10,000.00 donation received by the City in the name of Faye
and Doug Clerget.
3. Term and Termination. The terms of this MOU shall commence on the date written above
and shall continue until terminated on December 31, 2016. The parties may agree to extend
the term of this MOU in writing signed by both parties.
4. Indemnification. The Society shall indemnify and hold harmless the City and its officers,
boards, commissions, employees, agents, attorneys, and contractors from and against any and
all liability, damages, and claims, (including, without limitation, reasonable fees and
expenses of attorneys, expert witnesses and consultants), which may be asserted by reason of
any act or omission of the Society, its employees, agents, or contractors, which may arise out
of this MOU.
The City shall indemnify and hold harmless the Society and its officers, boards,
commissions, employees, agents, attorneys, and contractors from and against any and all
liability, damages, and claims, (including, without limitation, reasonable fees and expenses of
attorneys, expert witnesses and consultants), which may be asserted by reason of any act or
omission of the City, its employees, agents, or contractors, which may arise out of this MOU.
5. Governing Law. This MOU shall be governed by and construed in accordance with the
laws of the State of Washington (excepting any conflict of laws provisions which would
serve to defeat application of Washington substantive law).
IN WITNESS WHEREOF, the City and the Society have executed this Memorandum of
Understanding as of the day and year first written above by their duly authorized representatives.
CITY OF FEDERAL WAY
By: lIGO
Brian J. Wilso C of Staff
33325 8th Ave S
P.O. Box 9718
Federal Way, WA 98063 -9718
HISTORICAL SOCIETY OF FEDERAL WAY
By: a 79(/Qe-
Diana Noble - Gulliford, Pr sident
Historical Society of Federal Way
Board of Directors
2645 South 312th Street
Federal Way, WA 98003
STATE OF WASHINGTON)
) ss.
COUNTY OF kLinq )
On this day personally appeared before me titlila W e -Ci A t , to me known to be the
17115iduit of Federal Way Historical Society that executed the foregoing instrument,
and acknowledged the said instrument to be the free and voluntary act and deed of said
corporation, for the uses and purposes therein mentioned, and on oath stated that 44e/Qwas
authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said
corporation.
GIVEN my hand and official seal this 17 day of . vember, 2015.
AAAAAAAAAAALAWAAAA
STEPHANIE D. COURTNEY
NOTARY PUBLIC
STATE OF WASHINGTON
COMMISSION EXPIRES
APRIL 27 2017
..hanie Courtney
typed/printed name of notary)
Notary Public in and for the State of Washington.
My commission expires Qfn.0 21, 2019
MEMORANDUM OF UNDERSTANDING
BETWEEN
Historical Society of Federal Way
AND
THE CITY OF FEDERAL WAY
Exhibit A
2[Page
Dear Mayor Ferrell, Deputy Mayor Burbidge, and fellow council members,
The Historical Society of Federal Way has provided important services to the community since 1988. Those services
have included publication of a Federal Way book, restoration of the Denny and Barker cabins, collections of historical
items, display boards, and much more.
This year the Historical Society of Federal Way has taken steps to expand on those services to the community. One of
those steps is to create more exhibits at the Steel Lake Annex to bring a museum type feel to the annex. We have
completed one exhibit that highlights the book publication and currently in progress in creating a Celebration Park
exhibit. The second step we have taken is creating a Development & Activities Coordinator position for the Society. This
team member will help connect our organization to the community, boost our membership, sponsorship, and
volunteers. Finally, we have started to revaluate our organization hours to the public, so we can be open on Saturdays
moving into 2016.
In 2016, we are continuing our efforts to expand our services to the community. Those efforts include expanding the
hours open at the Denny and Baker cabins, continuing to bring in new exhibits at the annex, improvement to the
Historical Society's website, expanding our programs to the public on local history, and hiring for the Development &
Activities Coordinator.
The Historical Society of Federal Way would not be able to do these services in part without the financial support of the
City of Federal Way. This year we received financial support from the Lodging Tax Advisory Committee along with a
donation through the city. We also appreciate the support through the use of the annex and the help of the parks
department at the cabins and annex.
This year's support from the City of Federal Way has allowed the Historical Society to break -even for the 2015 fiscal year
after years of being in the red. To continue our services and 2016 planned activities, we are asking the City of Federal
Way for $10,000 in 2016 and ask for consideration of continue support for upcoming years. The Historical Society is
taking steps as well to bring in additional dollars by doing more fundraisers in 2016.
Again, we appreciate the support of the City of Federal Way and hope to continue to grow together.
Sincerely,
The Historical Society of Federal Way Board of Directors
2645 South 312th Street
(0253.945.7842 contactus @federalwayhistory
Federal Way, WA 98003 federalwayhistory.org
Current Services and 2016 Planned Activities
PRIMARY SERVICES TO COMMUNITY:
• Publication of book Federal Way
• Custodian of archives on the history of Federal Way
• Restoration of the Denny and Barker cabins
• Public access to our collections at office at Steel Lake Annex
• Public access to cabins
• Numerous display boards on local history
• Preparation of numerous historical monographs on local area
• Maintenance of web site providing access to historical information
• Programs in community on historical topics
• Co- Sponsorship of annual Veteran's Day program with Kiwanis club
• Development of several historical brochures
• Collecting and caring of archives
ADDITIONAL ACTIVITIES PLANNED FOR 2016
• Expand our open hours at the Denny and Barker cabins
• Develop and exhibit at the Steel Lake annex and change our hours for greater public access
• Significantly improve our web site
• Expand our programs to the public on local history
• Hire an individual on a part time basis to expand our volunteer and community involvement
2645 South 312th Street (p)253.945.7842 contactus @federalwayhistory
Federal Way, WA 98003 federalwayhistory.org
STRATEGIC PLANNING DOCUMENT
February 6, 2014
VISION STATEMENT:
Preserve our Past, Educate the Community, Inspire Future Generations
MISSION STATEMENT:
The Historical Society of Federal Way serves the public through researching, preserving, educating and displaying the
history of Greater Federal Way to build a sense of community identity and heritage
STRATEGIC GOALS:
To best meet its mission, the Historical Society of Federal Way will:
1. Capture Federal Way History: Collect, document, preserve, conserve and interpret artifacts, oral histories,
documents, photographs, ephemera and historic structures relative to cultural history of the Greater Federal
Way area.
2. Educate the Greater Federal Way Community: Interpret the history of Greater Federal Way through visual, oral
and interactive means, both within the setting of the Society office, cabins and throughout the Greater Federal
Way area.
3. Optimize Facilities to Support Our Mission: Concentrate mission - related services within facilities that meet
professionally established criteria for collections care and conservation, security, and accessibility, and are of
sufficient size to allow for growth and a diversity of activities.
4. Expand our Membership: Attract a more comprehensive representation of the Greater Federal Way
Community, including age, gender, ethnicity, etc., within all areas and functions of the Society.
5. Follow Professional Standards: Maintain a responsible Board of Directors comprised of dedicated Society
members with a wide range of talents who will provide leadership, set policies, monitor operations and provide
a vision for future plans and growth.
6. Raise Funds: Obtain funds from various sources to pay for the expansion of programs and facilities.
2645 South 312th Street
(p)253.945.7842 contactus @federalwayhistory
Federal Way, WA 98003 federalwayhistory.org
SIPage
LONG -RANGE PLAN ACTION ITEMS:
To best achieve these strategic goals, the Board of Directors of the Historical Society of Federal Way has established
these long -range plan action items:
Goal #1: Capture Greater Federal Way History: Collect, document, preserve, conserve, and interpret artifacts, oral
histories, documents, photographs, ephemera, and historic structures relative to the cultural history of the Greater
Federal Way area.
Long Range Plan Action Items
• Identify areas in which collections are underdeveloped and publicize the Society's collecting priorities
• Update the Collections Policy, as the need arises, to guide collecting and documenting activities
• Ensure that all collections are properly housed and catalogued
• Advocate historic preservation and serve as a resource for preservation activities
Goal #2: Educate the Greater Federal Way Community: Interpret the history of Greater Federal Way through visual,
oral and interactive means, both within the setting of the Society office, cabins and throughout the Greater Federal Way
area.
Long Range Plan Action Items
• Tell Greater Federal Way stories out in the community, undertaking projects such as historic markers, traveling
exhibits, public programs and publications
• Develop interactive exhibits
• Use technology to broaden timely access to the collections
• Encourage research by making resources accessible and providing professional assistance
• Provide ongoing docent training
Goal #3: Optimize Facilities to Support Our Mission: Concentrate mission- related services within facilities that meet
professionally established criteria for collections care and conservation, security, and accessibility, and are of sufficient
size to allow for growth and a diversity of activities.
Long Range Plan Action Items
• Develop Historical Society Museum Master Plan that identifies priorities for future growth based on the scope of
activities that the building should accommodate to accomplish the Society's mission
• Formulate an interpretive plan to shape development of exhibits
• Identify retail activities appropriate to the Society's mission and consistent with fundraising strategies
2645 South 312th Street
(p)253.945.7842 contactus @federalwayhistory
Federal Way, WA 98003 federalwayhistory.org
61 Page
Goal #4: Expand our Membership: Attract a more comprehensive representation of the Greater Federal Way
Community, including age, gender, ethnicity, etc., within all areas and functions of the Society.
Long Range Plan Action Items
• Reach out to diverse ethnic groups and diverse age groups
• Collect community feedback on a regular basis
• Recruit diverse Board members and membership
Goal #5: Follow Professional Standards: Maintain a responsible Board of Directors comprised of dedicated Society
members with a wide range of talents who will provide leadership, set policies, monitor operations and provide a vision
for future plans and growth.
Long Range Plan Action Items
• Connect the Board and Staff to allow efforts of both to support the Society's mission and goals
• Collaborate with the City of Federal Way to maintain a positive working relationship
• Promote professionalism and continuity in the Society's operations
• Develop a Tong -range business plan aligned to the Historical Society Museum Master Plan
• Expand the relationship with the business community of Greater Federal Way, the Federal Way School District,
the City of Federal Way Parks Commission, the City of Federal Way Arts Commission, and King County
• Develop a turn -over plan for acquiring, training and retaining Board members
• Begin the process recommended by the American Association for State & Local History organizations (AASLH) for
improvements to the Society's management and oversight.
Goal #6: Raise Funds: Obtain funds from various sources to pay for the expansion of programs and facilities.
Long Range Plan Action Items
1. Seek external sources for funding for new projects and programs
2645 South 312`h Street (p)253.945.7842 contactus @federalwayhistory
Federal Way, WA 98003 federalwayhistory.org