Parks Comm PKT 12-03-2015City of Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
December 3, 2015 City Hall
6:30 p.m. Hylebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that
continue too long.
3. APPROVAL OF MINUTES — November 5, 2015; Regular Meeting Minutes.
4. COMMISSION BUSINESS
Topic Title/ Description Presenter
A. Election of Officers Koppang
B. 2016 Work Plan Chair
6. STAFF REPORTS
Topic Title/ Description Presenter
A. Town Square Park Update Ikerd
7. OTHER BUSINESS
8. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPS Committee meeting will be held on December 8, 2015 at 5:00pm.
9. AGENDA SETTING
10. ADJOURNMENT
THE NEXT MEETING IS
January 7, 2016
g: (parks comm mtg notes12015V2032015 agenda. doc
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, November 5, 2015 Hylebos Conference Room
6:30 p.m. City Hall
MEETING MINUTES
Chair Koppang called the meeting to order at 6:30pm.
Present: Chair Mark Koppang, Vice Chair Mike Hoefel, Lynda Jenkins, Anthony Murrieta, Laura Belvin, Dawn
Coggins, David Berger, and David Wilson
Excused: P.K. Thumbi and George Pfeiffer
Guest: None
Staff. Parks Director John Hutton, Parks Deputy Director Steve Ikerd, Jason Gerwen, Parks & Facilities Manager,
Theresa Yvonne, PAEC Director, and Mary Jaenicke, Administrative Asst. II.
None
PUBLIC FORUM
APPROVAL OF MINUTES
Commissioner Murrieta moved to approve the October Parks and Recreation regular meeting minutes as written.
Commissioner Wilson seconded. Motion passed.
PRESENTATION
Ms. Yvonne presented a Power Point on the Performing Arts and Events Center (PAEC). The center is 41,000
sq. ft., and is divided into two parts; a performing arts side and the event side.
Some of the features include a Theater with 716 seats, 8,000 sq. ft. of meeting space, and a culinary kitchen.
The layout of the building was reviewed. Construction is scheduled to start November 9, 2015 with the goal
of opening summer of 2017. Community groups will be using the facility and will become the resident
companies. There will also be Arts Education programs that will be designed by age; she has been meeting
with the Director of Curriculum and the programs will meet the curriculum standards. Education and job
training will also take place with the Culinary Institute. Ms. Yvonne met with the Arts Commission and they
will be putting together a community committee to develop the Request for Qualifications for the art project at
the PAEC. The decision to put in a water feature would be a part of the public process and will have its own
budget which is $400,000.00.
VOLUNTEER RECRUITMENT
Chair Koppang led a discussion on ways the commission can recruit volunteers for projects that need to be done at
Town Square Park. The list of tasks was reviewed. Mr. Gerwen stated that there is some flexibility on the dates, so
if there is a group that is available on a certain date and would like to perform a certain task, then he would use
them. He needs a minimum one week notice to prepare. If the group is only available on a weekend, he would need
a minimum of 10 people, and he would need a three hour commitment from them. The commission brainstormed
on groups to contact. Chair Koppang asked how many volunteers could be managed in one day; Mr. Gerwen
answered that it's hard to say, it depends on the work that needs to be done, but it would probably be better to have
several smaller groups, and then have a larger group on Parks Appreciation Day. Mr. Ikerd added that they are also
looking for donations at Town Square Park such as benches and trees. This item will be revisited in January.
g:\parks comm mtg notes \2015 \11052015 minutes.doc
Parks and Recreation Commission November 5 2015 Page 2
STAFF REPORTS
ADELAIDE PARK UPDATE
Mr. Gerwen reported that the project has gone through Council Committee and the Full Council. A purchase order
will be issued, and the playground will be installed in February.
TOWN SQUARE PARK UPDATE
The contractor is winding down on his portion of the project. The hydroseed has been laid, and will need to be
retouched due to the rain. The contractor will be responsible for the touchup. During the heavy rains, staff
discovered that the tree well was not draining, so a drain pipe system will need to be installed. They also
discovered that the holiday tree had split into two trunks. This was not visible from the ground. Steve is searching
for a new tree, and is researching which species would be best for that site. The next steps are to go out to bid on
the sidewalks, restroom, picnic shelter, Spray Park and the lights. Staff is hoping to get the bids out by December
3, and go to Commission, Council Committee and Full Council in January. Staff also met with the Arts
Commission, and they are in support of using the 2% for the Arts funding on the spray park. Mr. Gerwen discussed
the three options for the maintenance of the spray park; the most viable option is to pump the water into a holding
tank, chlorinate it and recirculate the water. The tank will recirculate every seven days, and will get dumped into
the storm system, and then will go into the rain garden. This system will cost approximately $69,000.00 a year. You
do not have to be certified to operate this system, but Mr. Gerwen would like to have staff trained as aquatic facility
operators. The equipment is very similar to the system at the Community Center. Mr. Hutton stated that the Rotary
Club has adopted the Splash Park as their Fund a Need program, and will be donating $50,000.00.
PANTHER LAKE UPDATE
Mr. Ikerd reported that they would like to go out to bid in February. Staff will be working with Little League on an
Easement Agreement on the driveway, and will also be contacting the King County Aquatic Center about using
their back parking lot as a route out for the contractors. Mr. Ikerd also discussed going from asphalt to crushed
rock, which would be more cost effective. The bid will include an alternate for the asphalt. Commissioner Berger
asked Mr. Ikerd if staff has looked into a product that will help keep the crushed rock in place, it's used in heavy
traffic areas. Mr. Gerwen answered that the Public Works Department uses a similar product, and the Parks
Department has identified a small trail area where they will be testing the product.
OTHER BUSINESS
Vice Chair Hoeffel asked about Lakota, and Mr. Hutton answered that he has nothing new to report. Commissioner
Belvin stated that the track needs to be maintained. Chair Koppang stated that we have half of the money, and we
are waiting for the school district. Vice Chair Hoeffel has spoken with the Athletic Director for the school district,
and he mentioned that they have the soccer fields at Decatur and Todd Beamer that will need to be replaced. Vice
Chair Hoeffel stated that the city should do something to show that we are trying to do the best that we can with the
money that is available. He asked if it was possible to do some work on the site with our half of the money.
Discussion was held on doing a phased program with the track. Mr. Hutton answered that the problem with a
phased program, is that if you put the track in, it limits the ability to make the other improvements. The planned
improvements involved slightly moving the track, to make the other fields bigger. It would be best to wait until we
can get support from the School District.
g: \parks comm mtg notes \2015 \11052015 minutes.doc
Parks and Recreation Commission November 5 2015 Page 3
NEXT MEETING /AGENDA ITEMS
The next meeting is scheduled for December 3, 2015.
Items for the December 3, 2015 meeting are:
Commission Business
Election of Chair and Vice Chair
2016 Work Plan
Staff Reports
Town Square Park
ADJOURNMENT
Motion by Berger, second by Murrieta to adjourn the meeting.
Chair Koppang adjourned the meeting at 7:58 pm.
g:\parks comm mtg notes \2015 \11052015 minutes.doc
C
.E
O
Um
�a
O Y
CD
C
u LO
N,�(
W
L
a
O
Y LLV
N
3
m
L
O
t
a)
M
C`7
M
M
6
N
6
<- Q
r- r
N Q
N t,
N
Y
c6 O a)
O N
70
Y
cu
O
C
0
E cn -0
@
L
E
C
Q
a)
C
w'
a)
"O C
M
O
U
m E 'O
O ' �
)
'0
O
< Q
cn a)
p
C
U
o
C
w
Q
L
o
-
>>
w
c Z
m
N
c
�.
C C C
m
•c
°
o m
E
C
C O
p)
T
w C= > (6
O
o�
O
N
O
C
t6
N a)
C
U O p�
a)
0
o �
O
@
N L
C O
w U
C a)
O
p_ C
• V O U)
a)
'O p >> N E C
L
C)
7
O p
U
6
.LO- O
N
"00 `� N L a)
a) 7> L E
7 0
N
i
C
N "L'
O
_7
Q
j
U o
O
U
0
a
_
OU a
T
C '� CD
p 0 C c
O
s
O fn N
U E a) -O
`.
C
p
a)
a)
�O a
C
(6
0 O
E
O-
C
p Q a)
Q
p
7
Q Y .0
�'a
p
a) Q L C E
p¢ w-
Q
U
4?
>
N7
= -p
C
to
« E
C
7
�'
V
Q
7 E
C O
_@ C a) >
L
L
-o U C a. C '�
a
C
N
p
= 22 m
co
O
O O U
U�
U
7 a)
Q -0>
(n E
Qo E m c
.°'
a) Em a).
ui o
m c
E
E
.E m o
U
U
Z
�' E •� u)
cu
,�+
.a) =
z,
.L... a) E
Q
Q Q fq
fl.
'O E
o°
>c°�nc
°
0 ccUE cn
N
C
?
_�
Eo
E—
_Q
_Q �Y
U
.� >
O
a) p (6
O
+� a) p a} to
N
U a)
O
a)
N a) @
O
N 4)
E 'O
M
N
N
M
N M
N
M
N M
N .�
a)
L
f4
c
-o
Q
d C
C
N
C
•0
N
Q
N
N
E
Q
a)
N C
"�O
o C
fa
>
.�.
p 0
Q
a)
.N.
a)
>,
dC
\ a)
O E
C
a)
>+>
},
V
N O_
O
O
0
N
(6
c o
>
U�
U
CD
oY
Q
LO C
Y
p f6
o
Q
Q
0
C c6
co ?�
0)Q
o
C
E O
.N-.L
a)
a)Y
a3
O
p
a O
fQ
Q Y
Co
Q Q
N
- 'p
> W
"�
C E
N
a)
C
p U
-p N
,� O"
O cu
C
3 N
4) L
O -p
C
U
a)
> O
E
2
N p
T E
O 3
as N
to
O) m
7
-p -p
N �` O
f0
w' E
U
E C
i) C
a)
C C
C
L
E Q �
p
U
C O
� •—
L O
y
co ()
3 p
a) Cl)
> °) Q
� o
o
>
3 a)
�
a
3 E
a) E
U
o .S L
Q
a)
CO
C
�
•a)j O
�wCL
•N •T)
c
UE
p
2°
O a3
d
j-
U)
�o
>
a+
O
N 1p
U Q
U)
d
N
N
N
E
4)
C
d
LL
♦'
c V
m
C
>
V
7 0
co
O
C
N c4
LV
@
2
O
m
d
C.
v)
y
m
0)y
IL
L
ac)
c
m
m
a
a4)
y E
(L 4)
z
ea
E
,� >
o
>
0
Q
p
Y
c
J
c
Q a�i
H .�
°
a
H