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LUTC PKT 01-05-2016City of Federal Way City Council Land Use /Transportation Committee January 5, 2016 City Hall 6:00 p.m. Council Chambers MEETING AGENDA (Rescheduled from Monday, January 4, 2016) 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS 4. OTHER 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be Monday, February 1, 2016 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN Committee Members Kelly Maloney, Member Lydia Assefa- Dawson, Member City Staff Marwan Salloum P. E., Public Works Director Shawn Upton, Administrative Assistant II 253- 835 -2703 Action Topic Title/ Description Presenter Page or Info Council Date Time A. Approval of Minutes: December 7, 2015 Upton 3 Action N/A 5 min B. Ordinance: Relating to City Center Planned Welsh 9 Action January 19, 2016 10 min Action and Amending FWRC 14.15.130 Ordinance First Reading And Enactment C. Amended 2016 Planning Commission Work Clark 31 Action January 19, 2016 10 min Program Business 4. OTHER 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be Monday, February 1, 2016 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN Committee Members Kelly Maloney, Member Lydia Assefa- Dawson, Member City Staff Marwan Salloum P. E., Public Works Director Shawn Upton, Administrative Assistant II 253- 835 -2703 This page left blank intentionally. MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia Assefa- Dawson. Council members in attendance: Deputy Mayor Jeanne Burbidge. Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director /PAEC Project Director William Appleton, Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez, Street Systems Manager John Mulkey, Development Services Manager Edward Walsh, Planner Manager Isaac Conlen, Principal planner Margaret Clark, Senior Planner Matt Herrera, SWM Project Engineer Fei Tang, Senior Traffic Engineer Erik Preston, Senior Transportation Planning Engineer Sarady Long, Associate Planner Leila Willoughby - Oakes, and Administrative Assistant II Shawna Upton. CALL TO ORDER Chair Celski called the meeting to order at 5:30 PM, 2. PUBLIC COMMENT (3 minutes) William Appleton — Expressed appreciation to Councilmember Celski for his thoughtfulness, intelligence, insightfulness and service to the City. John Mulkey — Thanked Councilmember Celski for taking the time to understand the issues and raising questions prior to the meeting which helped staff be better prepared. He appreciates all the time that was sacrificed to serve on the Council and he's earned the respect of staff and citizens alike. Edward Walsh — Reiterated previous statements and thanked him for all his guidance and commitment to the staff at the City and wished him well in his future endeavors. Rick Perez — Expressed appreciation for Councilmember Celski's service to the City. Your thorough review and timely feedback enable staff to make better presentations and improve transparency. The citizens of Federal Way benefit from your diligence and Mr. Perez personally thanks him for his service. Erik Preston — Thanked Councilmember Celski for his service, professionalism and helping staff be better prepared. Sarady Long — Expressed gratitude as a citizen of Federal Way, to have a Councilmember that is approachable and down to earth. Mr. Long recalls the first time they met, the positive impression he was left with and thanked him for his service to the City of Federal Way. Isaac Conlen — Echoed the previous comments made by staff, thanking him for his leadership on the Committee and the thoughtfulness on the many topics staff brings forward to the Committee and wished him success in his future endeavors. Marwan Salloum — Expressed appreciation for what he has done for staff and the City. Mr. Salloum specifically mentioned his heads up emails, phone calls and questions gave staff insight as to how Chair Celski thinks, and how the Committee thinks, so that staff can give a good presentation and keep the items moving forward. In the past, most of the items had to be carried forward to future meetings because staff was unable to foresee questions or concerns that may arise prior to the meeting. The insight he provided gave staff the tools to be able to be prepared and do their job better. Thank you on behalf of all the staff and all the citizens of Federal Way. Mr. Salloum presented Chair Celski with a shovel as a thank you, noting his years of service as Chair of the LUTC Committee signed staff. Committee Members City Staff Bob Celski, Chair 3 Marwan Salloum, P.E., Public Works Director Kelly Maloney, Member Shawna Upton, Administrative Assistant II Lydia Assefa- Dawson, Member 253- 835 -2703 City of Federal Way City Council Land Use /Transportation Committee December 7, 2015 City Hall 5:30 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Bob Celski and Committee members Kelly Maloney and Lydia Assefa- Dawson. Council members in attendance: Deputy Mayor Jeanne Burbidge. Staff in Attendance: Public Works Director Marwan Salloum, Deputy Public Works Director /PAEC Project Director William Appleton, Assistant City Attorney Mark Orthmann, City Traffic Engineer Rick Perez, Street Systems Manager John Mulkey, Development Services Manager Edward Walsh, Planner Manager Isaac Conlen, Principal planner Margaret Clark, Senior Planner Matt Herrera, SWM Project Engineer Fei Tang, Senior Traffic Engineer Erik Preston, Senior Transportation Planning Engineer Sarady Long, Associate Planner Leila Willoughby - Oakes, and Administrative Assistant II Shawna Upton. CALL TO ORDER Chair Celski called the meeting to order at 5:30 PM, 2. PUBLIC COMMENT (3 minutes) William Appleton — Expressed appreciation to Councilmember Celski for his thoughtfulness, intelligence, insightfulness and service to the City. John Mulkey — Thanked Councilmember Celski for taking the time to understand the issues and raising questions prior to the meeting which helped staff be better prepared. He appreciates all the time that was sacrificed to serve on the Council and he's earned the respect of staff and citizens alike. Edward Walsh — Reiterated previous statements and thanked him for all his guidance and commitment to the staff at the City and wished him well in his future endeavors. Rick Perez — Expressed appreciation for Councilmember Celski's service to the City. Your thorough review and timely feedback enable staff to make better presentations and improve transparency. The citizens of Federal Way benefit from your diligence and Mr. Perez personally thanks him for his service. Erik Preston — Thanked Councilmember Celski for his service, professionalism and helping staff be better prepared. Sarady Long — Expressed gratitude as a citizen of Federal Way, to have a Councilmember that is approachable and down to earth. Mr. Long recalls the first time they met, the positive impression he was left with and thanked him for his service to the City of Federal Way. Isaac Conlen — Echoed the previous comments made by staff, thanking him for his leadership on the Committee and the thoughtfulness on the many topics staff brings forward to the Committee and wished him success in his future endeavors. Marwan Salloum — Expressed appreciation for what he has done for staff and the City. Mr. Salloum specifically mentioned his heads up emails, phone calls and questions gave staff insight as to how Chair Celski thinks, and how the Committee thinks, so that staff can give a good presentation and keep the items moving forward. In the past, most of the items had to be carried forward to future meetings because staff was unable to foresee questions or concerns that may arise prior to the meeting. The insight he provided gave staff the tools to be able to be prepared and do their job better. Thank you on behalf of all the staff and all the citizens of Federal Way. Mr. Salloum presented Chair Celski with a shovel as a thank you, noting his years of service as Chair of the LUTC Committee signed staff. Committee Members City Staff Bob Celski, Chair 3 Marwan Salloum, P.E., Public Works Director Kelly Maloney, Member Shawna Upton, Administrative Assistant II Lydia Assefa- Dawson, Member 253- 835 -2703 Chair Celski stated it was very kind of staff to be present to say thanks and noted the shovel will have a special place in his study. He further noted it has been his pleasure to work with everyone and that he has learned a tremendous amount from staff because of the professionalism and knowledge staff brings to the meetings. Chair Celski said he has learned so much as a citizen and has a much better understanding of how the City operates now. It's because of staff and the dedication staff puts in to their jobs and he can't thank staff enough for all their hard work. He specifically thanked Mr. Salloum for his professionalism and leadership and is honored to have been able to serve alongside staff. Diana Noble - Gulliford — She noted that Councilmember Celski will be missed. She said she enjoyed working with him for a short time during her time on the Committee as well. She also expressed thanks to him for heading up the Veterans Memorial Committee. Ms. Noble - Gulliford said she would also like to speak about Item C on behalf of the Historical Society. She further noted that the Historical Society owns the historic cabins near the Hylebos. In the summer, the cabins are open to the public and she can't express in enough words how important the Hylebos trail is to the citizens of Federal Way as well as others in the region. This project will expand the trail and add more value with the interpretive center. She provided a brief history on this property and the previous owners. Until the City has the ability to do a survey to see what can be preserved, the Historical Society would like to have input on the location of the trail as well as the parking lot. 3. COMMITTEE BUSINESS Topic Title/ Description Forward to Council A. Approval of Minutes: November 2, 2015 N/A Committee approved the November 2, 2015, LUTC minutes as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 B. Temporary Suspension of Impact Fees for Change in Use January 5, 2016 Consent Mr. Long stated this is an information only item. He provided a brief background on the code section noting that earlier this year City Council passed a one year temporary suspension of transportation impact fees charged for changes in use that don't add new square footage. The suspension was intended to help track new businesses and generate additional tax revenue for the City. The code section will expire at the end of the year without any amendment. At the January 2015 LUTC Committee meeting, the Committee directed staff to return and provide information on the effectiveness of the program. Staff reviewed about 77 applications related to tenant improvements from January 2015 to December 2015. Five projects benefited from this change in use which resulted in approximately $392k that the City is not collecting. A lengthy discussion was held regarding reasons why this was done, positive and negative effects, budget implications, traffic impacts, possible exemptions based on business type and what options are available moving forward. Committee forwarded Option #1 as amended to move to direct staff to allow the temporary suspension of impact fees for change in use to expire on December 31, 2015 and to report back to the Committee before the end of 2016 with quantifiable data as to those businesses that did not move forward with development because of the fees. The motion was amended further to place this item on the consent agenda for the January 5, 2016 Council meeting. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 Committee Members City Staff Bob Celski, Chair 4 Marwan Salloum, P. E., Public Works Director Kelly Maloney, Member Shawna Upton, Administrative Assistant II Lydia Assefa- Dawson, Member 253- 835 -2703 C. 2015 Surface Water Management Capital Improvement Program Updates Mr. Appleton provided a brief overview stating that the CIP update includes 13 projects. Proposed updates will add three projects, modify four projects and will delete one project. He summarized project additions which include Town Center Park LID Demonstration Project, Regional Flow Control Facility Upgrade Study and Conveyance System Restoration (Slip Line). He further noted information regarding the LID Retrofit which is going to be deleted. He also summarized the projects being modified including Phase V Highway 99 Project — S 344th Street at Highway 99, Conveyance System Restoration, West Hylebos Education Center and Trail and the Bridges Property Culvert Removal and Replacement. Discussion followed regarding the difference between Level 1 and Level 2 flow control, staffing and workload levels, and the potential for the Historical Society to be involved with project elements near the cabins. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 January 5, 2016 Consent D. South 356th Street Regional Detention Facility Retrofit Project — Project Acceptance January 5, 2016 Consent Mr. Tang started off by sharing appreciation for Councilmember Celski's service and dedication both from a staff member as well as a citizen of Federal Way. Mr. Tang stated that prior to release of retainage on a public works project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The project was completed below budget. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 E. 2016 -2017 Neighborhood Traffic Safety (NTS) Program- Rejection of Bids January 5, 2016 Consent Mr. Preston indicated two bids were opened on November 18, 2015. AA Asphalting, LLC was the lowest, responsive, responsible bidder; however, the unit prices quoted for comparable bid items are much higher than the winning quotes received for previous years. He presented specific cost comparisons from previous bids to illustrate the average price increases on comparable work items and quantities. The average increase ranged from 162% to 555% higher than previous years. To accept the current low bid would mean fewer work items per project could be funded with the budgeted amount. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 F. Ordinance: Amending Chapter 19.45 Federal Way Revised Code (FWRC) - Variances January 5, 2016 Ordinance Mr. Herrera explained that the proposed text amendments to Title 19 of the Zoning and First Reading Development Code related to variances have been provided. He noted that changes were made as requested by the Committee at the November Land Use meeting. These changes apply to changes requested for relief from measurable standards such as setbacks, height and lot coverage but limited to 25% and less. It's a procedural amendment only and no changes to decisional criteria are proposed. Mr. Herrera stated that, as requested by the Committee, additional opportunity for citizen comment has been provided in the proposal. Committee Members City Staff Bob Celski, Chair 5 Marwan Salloum, P. E., Public Works Director Kelly Maloney, Member Shawna Upton, Administrative Assistant II Lydia Assefa- Dawson, Member 253- 835 -2703 Mr. Herrera took a moment to express gratitude for Councilmember Celski's service to the City and interest in Planning issues. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa - Dawson Passed: Unanimously, 3 -0 G. Acceptance of Water Quality Stormwater Capacity Agreement January 5, 2016 Consent Mr. Appleton stated a grant is being offered to the City by the Department of Ecology in the amount of $25,000 for 2016 with the possibility of additional funding added on to that grant, depending on the ability of funds, in the future for 2017. This is a cash grant that has no grant match requirements and these funds will be used to allow for stormwater permit requirement to be met. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 H. Acceptance of the King County Flood Control District Sub - Regional Opportunity Fund January 5, 2016 Award Consent Mr. Appleton explained that within the King County Flood Control District, funds are set aside specifically for the City each year. The funds have built up and once the City has identified an appropriate project, the City can submit to the Flood Control District for these funds to be used on the project. Staff is asking for permission to submit a request for the funds in the amount of $350,195 to be used for the Marine Hills Conveyance Repair Project. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 Grant Funding for Transportation Improvement Projects — Authorization to Accept Grant January 5, 2016 Funding Consent Mr. Mulkey provided background on this project noting that grant applications were submitted in 2015 under 2015 Transportation Improvement Board (TIB) Funding Program. The project staff is applying the grant to is the Pacific Highway Phase V on S 340th to S 359th Street. The awarded grant amount is $6M with a required City match of $4M. The City match will be obtained from the existing project grant funding that was awarded to the project in 2014 from PSRC in the amount of $7M so no additional budget funding will be required. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 J. S352 nd Street Extension from Enchanted Parkway South to Pacific Highway South Project January 5, 2016 — Bid Award Consent Mr. Mulkey indicated 11 bids were received and opened on December 1, 2015 for the S 352nd Street Extension Project. The lowest responsive, responsible bidder is Scarsella Brothers, Inc. He briefly noted available funding sources and estimated expenditures. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa - Dawson Committee Members Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member Passed: Unanimously, 3 -0 City Staff Marwan Salloum, P. E., Public Works Director Shawn Upton, Administrative Assistant II 253- 835 -2703 K. State Participating Agreement — Pacific Highway S HOV Lanes Phase V January 5, 2016 Consent Mr. Mulkey stated Washington State Department of Transportation ( WSDOT) is responsible for maintenance of pavement on all State Routes within the City of Federal Way. Pacific Highway South within the Phase V project limit was last overlaid in year 2000 by WSDOT. The City has requested WSDOT to provide the estimated overlay funding that WSDOT would have to spend for the overlay of the limits of Pacific Highway South HOV Lanes Phase V project. The State Participating Agreement provides that the City, on behalf of the State, agrees to perform the requirement pavement work by incorporating the design, plans and specifications for the required work into the project. The estimated State contribution to this project is $1,220,424.00 payable to the City and includes cost for the design and construction phases of the project. Committee forwarded Option #1 as presented. Moved: Assefa- Dawson Seconded: Maloney Passed: Unanimously, 3 -0 L. Ordinance: Proposed Code Amendment Related to Permits for Encroachments Into the January 5, 2016 Public Right -of -Way Adding a New Section to Chapter 4.25 FWRC Ordinance First Reading Mr. Orthmann provided background on this issue noting that the proposed ordinance allows developers to come to the City, apply for a permit, and construct detachable awnings and canopies over sidewalks. This is a necessity because in the downtown zones, we have zero lot line setbacks for all buildings which means developers build right up to the sidewalk and they have no means to encroach into the right -of -way to build awnings. This gives an avenue for developers while at the same time, not allowing permanent additions that would impact the right -of -way. A brief discussion was held regarding examples of current projects that may benefit from this and Director authority related to requiring removal or maintenance of the structures if needed. Committee forwarded Option #1 as presented. Moved: Maloney Seconded: Assefa- Dawson Passed: Unanimously, 3 -0 4. OTHER 5. FUTURE MEETINGS /AGENDA ITEMS: The next LUTC meeting will be Monday, January 4, 2016 at 5:30 p.m. in City Hall Council Chambers. A recommendation was made to consider changing the meeting to Monday, January 11, 2016 in order to allow new Committee Members to attend. The meeting is tentatively scheduled for January 11, 1016 depending on Councilmember availability. 6. ADJOURN The meeting adjourned at 7:24 PM. Attest: COMMITTEE APPROVAL: Shawna Upton, Administrative Assistant II Bob Celski, Chair Kelly Maloney, Member Lydia Assefa- Dawson, Member Committee Members City Staff Bob Celski, Chair 7 Marwan Salloum, P. E, Public Works Director Kelly Maloney, Member Shawna Upton, Administrative Assistant II Lydia Assefa- Dawson, Member 253- 835 -1703 This page left blank intentionally. COUNCIL MEETING DATE: January 19, 2016 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ORDINANCE: RELATING TO CITY CENTER PLANNED ACTION AND AMENDING FWRC 14.15.130 POLICY QUESTION: Should the City amend and extend the City Center Planned Action? COMMITTEE: Land Use and Transportation Committee CATEGORY: ❑ Consent Ordinance ❑ City Council Business ❑ Resolution MEETING DATE: Jan. 5, 2016 ❑ Public Hearing ❑ Other STAFF REPORT BY: Stacey elsh, Senior Planner DEPT: CD .....-- ......................._.......-...............--........ ............................._Y ............................I ...... .....I ..... . .......... . ....................... . ...... . - Attachments: 1) LUTC staff report and 2) proposed ordinance amending and extending the City Center Planned Action through 2025 (includes Exhibit A (City Center Planned Action Area Map) & Exhibit B (Planned Action Mitigation Document)). Options Considered: 1. Pass the ordinance. 2. Do not pass the ordinance and provide further direction to staff. MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: F. DIRECTOR APPROVAL:, 6772` Cant 1tee Council ` InitiallDate Initiald)ate Initial/Date CHIEF OF STAFF: W, hftl Lk--' C CoInitia!lUatc Initia e COMMITTEE RECOMMENDATION: I move to forward the proposed ordinance to First Reading and Enactment on January 19, 2016 Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION(S): 1ST READING OF ORDINANCE AND ENACTMENT (JANUARY 19): "1 move approval of the proposed ordinance. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 1/2015 RESOLUTION # 9 CITY OF FEDERAL WAY MEMORANDUM DATE: December 22, 2015 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor 11 FROM: Michael A. Morales, Community Development Director Stacey Welsh, AICP, Senior Planner ail,/ SUBJECT: City Center Planned Action BACKGROUND: The City of Federal Way issued the City of Federal Way City Center Planned Action Final Environmental Impact Statement (EIS) in 2006. Subsequently four Addenda to the 2006 EIS have been issued. A Planned Action Ordinance was adopted in 2007. Addendum #4 to the 2006 EIS extended the end timeframe of development for which the Planned Action Ordinance applied from 2014 to September 30, 2015. Pursuant to State SEPA laws and rules, the City issued a Draft Supplemental Environmental Impact Statement (DSEIS) on October 16, 2015. The SEIS includes an update to the transportation analysis for the City Center Planned Action subarea. A 30 -day comment period followed issuance of the DSEIS. A public meeting on the DSEIS was held on November 9, 2015. The City of Federal Way issued the 2016 City Center Planned Action Final Supplemental Environmental Impact Statement (SEIS) on December 30, 2015. The Planned Action designation means further environmental review on development within the designated Planned Action area is not necessary if the proposed development is consistent with the development levels and mitigation requirements of the adopted Planned Action Ordinance. For reference, the planned action project area is located in the City Center subarea, bounded on the north by South 312th Street, on the south by South 324th Street, on the west by Pacific Highway South, and on the east primarily by 23rd Avenue South. Additional area is located east of 23rd Avenue South, bordered on the north by South 317th Street and on the south by South 319th Place (see Exhibit A of the ordinance). The next step is adoption of an ordinance amending and extending the designation of a portion of the City Center subarea as a Planned Action for the purposes of State Environmental Policy Act (SEPA) compliance, pursuant to RCW 43.21C.440 and WAC 197 -11 -164. The Planned Action designation would apply to proposed residential, commercial, office, hotel, and other development within the development envelope analyzed in this SEIS. The Planned Action designation would apply to development that occurs through the end of year 2025. This action includes procedural text amendments to the Federal Way Revised Code (FWRC) Title 14 (Environmental Policy) Section 14.15.130 (City Center Planned Action) related to the Planned Action designation and process. MAYOR'S RECOMMENDATION: Adopt the ordinance extending the City Center Planned Action through 2025. 10 ORDINANCE NO. AN ORDINANCE of the City of Federal Way, Washington, relating to the City Center Planned Action established pursuant to RCW 43.21C.440 and amending FWRC 14.15.130. (Amending Ordinance Nos. 14 -779, 10 -659, 07 -552, and 07 -547) WHEREAS, the State Environmental Policy Act ( "SEPA ") and its implementing regulations authorize cities planning under the Growth Management Act ( "GMA ") to designate planned actions that have had their significant impacts adequately addressed in an environmental impact statement (EIS) prepared in conjunction with a comprehensive plan, subarea plan, fully contained community, master planned resort, master planned development, or a phased project; and WHEREAS, RCW 43.21C.440 and WAC 197 -11 -164, -168, and -172 allow and govern the application of a planned action designation; and WHEREAS, the City of Federal Way is located within an urban growth area and has adopted a Comprehensive Plan that addresses the City Center subarea and has prepared an EIS and Supplemental Environmental Impact Statement ( "SEIS ") that consider a planned action designation in a portion of the City Center subarea; and WHEREAS, Chapter 7 of the City of Federal Way Comprehensive Plan addresses the City Center subarea and contains policy CCP5 that states the City should "[u]tilize the SEPA Planned Action to provide streamlined permit review in the City Center in order to accelerate progress towards meeting the vision "; and WHEREAS, designation of a project as a planned action streamlines subsequent review of the project by eliminating the need for preparation of a threshold determination or EIS; and WHEREAS, the City Council enacted Ordinance No. 07 -547 on February 20, 2007, Ordinance No. 16- Page I of]] Rev 1115 11 establishing the City Center Planned Action, pursuant to RCW 43.21C.031; and WHEREAS, the City. Council enacted Ordinance No. 14 -779 on December 2, 2014, approving a short-term extension of the designated development timeframe for a period of nine (9) months. During that time the city conducted a detailed transportation analysis, as part of a plan to subsequently extend the EIS for a longer period of time; and WHEREAS, renewing the designation of a portion of the City Center subarea as a planned action with appropriate standards and procedures will help achieve permit processing efficiency and promote environmental quality; and WHEREAS, on October 16, 2015, the City issued a Draft Supplemental EIS to the 2006 City Center Planned Action EIS; and WHEREAS, on November 9, 2015, the City held a public meeting to receive comments regarding the Draft SEIS; and WHEREAS, the City considered comments received and issued a Final Supplemental EIS on December 30, 2015; and WHEREAS, proposed development within the City Center planned action area is subject to the mitigation measures identified by the Supplemental EIS; and WHEREAS, the Land Use and Transportation Committee ( "LUTC ") of the Federal Way City Council considered these procedural code amendments on January 5, 2016, and recommended adoption of the text. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 14.15.130 of the FWRC is hereby amended to read as follows: Ordinance No. 16- Page 2 of 11 Rev 1115 12 14.15.130 City center planned action. (1) Purpose. The city of Federal Way declares that the purpose of this section is to: (a) Combine environmental analysis with land use planning; and (b) Set forth a procedure designating certain project actions in a portion of the city center subarea as "planned actions" consistent with state law RCW 43.21 C.440; and (c) Streamline and expedite the land use permit review process by relying on completed and existing environmental analysis for the planned action area; and (d) Apply the Federal Way Revised Code together with the mitigation framework in subsection (3) of this section for the purpose of processing planned action development applications. (2) Findings. The city of Federal Way finds that: (a) The city of Federal Way is required to prepare and implement plans in accordance with the provisions of the Growth Management Act, Chapter 36.70A RCW; (b) The city of Federal Way has adopted a comprehensive plan and city center subarea plan in compliance with the GMA; (c) The city center planned action environmental impact statement and supplemental environmental impact statement identifwsy and addresses all significant environmental impacts associated with the proposed-planned action as defined in subsection (3) of this section; (d) The mitigation measures contained in Exhibit B, "Planned Action Mitigation Document," adopted by ordinance on January 19, 2016 of n,- a:,,anee 07 547 , together with applicable city development standards, are adequate to mitigate the significant adverse environmental impacts of planned action development as defined in subsection (3)(c) of this section, subject to project review; (e) The expedited permit review procedures as set forth in this section are and a benefit to the public, protect the environment, and enhance economic development; and (f) Opportunities for public involvement and review have been provided, and comments considered as part of preparation of the draft and final planned action environmental impact statement and supplemental environmental impact statement. (3) Procedures and criteria for evaluating and determining projects as planned actions. Ordinance No. 16- 13 Page 3 of 11 Rev 1115 (a) Planned action site. The planned action designation shall apply to the approximately 2-00215 -acre site generally bounded by South 312th Street on the north, South 324th Street on the south, Pacific Highway South on the west and 23rd Avenue South on the east. Additional area is located east of 23rd Avenue South, bordered on the north by South 317th Street and on the south by South 319th Place and shown in Exhibit A, "City Center Planned Action Area Map," adopted by ordinance on January 19, 2016 of nee nom -07 547. (b) Environmental document. A planned action designation for a site - specific application shall be based on the environmental analysis contained in the city center planned action environmental impact statement (EIS) completed by the city ein September 8-,2006 and the supplemental environmental impact statement (SEIS ) completed in 2015. "EIS" means the city center planned action environmental impact statement composed of the draft EIS (June 2006) and the final EIS (September 2006) and "SEIS" means the supplemental environmental impact statement composed of the draft SEIS October 2015 and the final SEIS (December 2015). The planned action mitigation document (Exhibit B of Or-di anee 07 547) is based upon the analysis of the EIS and SEIS. The mitigation document, together with applicable city codes, ordinances and standards, shall provide the framework for the decision by the city to impose conditions on a planned action project. (c) Planned action qualifications. (i) Land uses. The following uses are the primary uses analyzed in the SEIS. (A) Retail goods and services. (B) Office. (C) Lodging. (D) Residential. (me. (F) struetur-ed par-king. (ii) Development thresholds. The planned action designation applies to fiftufe development proposals that cumulatively do not exceed the development envelope established by the SEIS, as and shown in the planned action development envelope table below: City Center C,,m,,, Planned Action Development Envelope Table Ordinance No. 16- Uses Development Envelope 14 Page 4 of 11 Rev 1115 Retail 750,000- 475,000 sf Office 30;000-400,000 sf Lodging 600 rooms Residential 7-5&2,400 units Cris 500,000 sf The planned action designation also applies to demolition of existing buildings an parking &eil ties development (no limitation on square footage). If proposed plans significantly change the leeat °„ of uses in a Manner- that would alte the - environmental determinations of the SEIS, additional SEPA review may be required. Additional SEPA em,kanmenl may be conducted as an adden supplement to the planned aetion EIS consistent with city SEPA procedures and state law. Shifting the total build -out of development among uses, or similar uses that may not be specifically listed in the above table may be permitted so long as the total build -out does not exceed the aggregate amount of the development envelope; or trip generation and par-king tIffeshelds reviewed in the SEIS, and so long as the impacts of that development have been identified and mitigated in the SEIS and mitigation document. (iii) The project is located within the planned action area. (iv) Transportation. (A) Vehicle trip ranges ,generation. The ranges of ve trips generation alternatives reviewed in the SEIS are as follows: Planned Aetion Trip ThFesholds by aeev Ordinance No. 16- 15 Page 5 of 11 Rev 1115 20474 Trip Generation by Alternative 2025 No Action 2025 Action Alternative Alternative Time Period Total Trips Total Trips AM Peak Hour 3,040 3,617 PM Peak Hour 6,919 6,792 MIA Trip Generation by Alternative The SEIS conducted quantitative analysis on a per- intersection basis of impacts and mitigation through 200-9 -2025 (or the equivalent time, based on the cumulative totals of projected vehicle trips). EIS analysis of 2010 2014 vehiele works a; et (B) Trip threshold. Proposed development that would result in a cumulative total of trips that exceeds the maximum trip levels shown above would not qualify as a planned action. (C) Public works discretion. The public works director shall have discretion to determine incremental and total trip generation, consistent with the Institute of Traffic Engineers (ITE) General Manual (latest ed.), for each planned aeti project permit application proposed under this planned °^*i^^ (v) Elements of the environment analyzed in the _SEIS. A project that would result in a significant change in impacts to any of the elements of the environment identified in the SEIS would not qualify as a planned action. (vi) Time horizon. The planned action designation is intended to be applicable until all development shown in the planned action development envelope Ordinance No. 16- 16 Page 6 of 11 Rev 1115 2025 No Action 2025 Action Alternative Alternative Time Period Total Trips Total Trips AM Peak Hour 3,040 3,617 PM Peak Hour 6,919 6,792 The SEIS conducted quantitative analysis on a per- intersection basis of impacts and mitigation through 200-9 -2025 (or the equivalent time, based on the cumulative totals of projected vehicle trips). EIS analysis of 2010 2014 vehiele works a; et (B) Trip threshold. Proposed development that would result in a cumulative total of trips that exceeds the maximum trip levels shown above would not qualify as a planned action. (C) Public works discretion. The public works director shall have discretion to determine incremental and total trip generation, consistent with the Institute of Traffic Engineers (ITE) General Manual (latest ed.), for each planned aeti project permit application proposed under this planned °^*i^^ (v) Elements of the environment analyzed in the _SEIS. A project that would result in a significant change in impacts to any of the elements of the environment identified in the SEIS would not qualify as a planned action. (vi) Time horizon. The planned action designation is intended to be applicable until all development shown in the planned action development envelope Ordinance No. 16- 16 Page 6 of 11 Rev 1115 table (subsection (3)(c)(ii) of this section) is constructed or until the total trips in the trip generation by alternative table (subsection Q)(c)(iv) of this section) are exceeded, or until September- 30, 2015 December 31, 2025, whichever occurs first. In sShould environmental conditions significantly change from those analyzed in the SEIS, the eiVf2-,SEPA official may determine that the planned action designation is no longer applicable unless additional, supp ement 7• environmental review is conducted, regardless of the date. (d) Planned action review criteria. (i) Uses and activities described in the SEIS, subject to the qualifications described in subsection (3)(c) of this section and the mitigation measures in the planned action mitigation document Exhibit u of 11«.a;,.ance 07 547, may be designated planned actions pursuant to RCW 43.21C.440. (ii) The SEPA official or- e is authorized to designate a project application as a planned action pursuant to RCW 43.21 C.440, if the project meets all of the following conditions: Ordinance No. 16- (A) The project is not otherwise exempt from SEPA; and (B) The project is consistent with the city of Federal Way Comprehensive Plan adopted under Chapter 36.70A RCW; and (C) The project is subsequent to-or i -,implementing a project which has had its significant adverse environmental impacts that have been adequately identified in the SEIS; and (D) The project falls within the planned action qualifications identified in subsection (3)(c) of this section; and (E) The SEPA official has determined that the project's adverse impacts are able to be mitigated through the application of mitigation measures detailed in the planned action mitigation document it Exhibit B of Ordi ,. nee 0-7- 57, as well as other applicable city, county, state, and federal requirements and conditions, whieh together- , nstit Ae su ffi lent mitigation f the s nifi , o� W ; ets asseeiated with the proposed p eet; and (F) The proposed project complies with all applicable local, county, state, and federal regulations, and where appropriate, the proposed project eemplies with needed var-ianees or- modifieations or- other specia,4 pefmits have been idepAified; and 17 Page 7 of 11 Rev 1115 (G) The proposed project is not an essential public facility, as defined in RCW 36.70A.200, unless an essential public facility is accessory to or part of a development that is designated a planned action under this subsection. (e) Effect of planned action: (i) Upon designation by the SEPA official that the development proposal within the planned action area qualifies as a planned action pursuant to this section and WAC 197 -11 -172, the project shall not be subject to a SEPA threshold determination, an environmental impact statement (EIS), SEPA appeal or any other additional review under SEPA. iii Additionally, projects will be subject to applicable city, state and federal regulatory requirements. The planned action designation shall not exempt a project from meeting the-cityls code and ordinance requirements -apaft from the SEP preeess. This includes paying applicable transportation impact fees (Chapter 19.91 FWRC) and making development iWrovements, including those for safety and access purposes (Chapter 19.135 FWRC ). Projects that qualify as Planned Actions are not exempt from the Transportation Concurrency Management Program (Chapter 19.90 FWRC). - (f) Planned action permit process. The director of community development sees or designee shall review projects and determine whether they meet the criteria as planned actions . The review procedure shall consist, at a minimum, of the following: (i) Development applications will meet the requirements of the Federal Way Revised Code Titles 4, 4, 11 , 14, '—�efA-14-artd- C=1iaFA-L-i-l- 5 pRE. Applications shall be made on forms provided by the city a >, l a planned aetion eheeklist or- such other- prejeet review fefmis pr-evided by "y development, building, and publie w-eFks be incorporated into the femi of an applieatiefl.. . eSj` Ordinance No. 16- I Page 8 of 11 Rev 1115 ■ iii Additionally, projects will be subject to applicable city, state and federal regulatory requirements. The planned action designation shall not exempt a project from meeting the-cityls code and ordinance requirements -apaft from the SEP preeess. This includes paying applicable transportation impact fees (Chapter 19.91 FWRC) and making development iWrovements, including those for safety and access purposes (Chapter 19.135 FWRC ). Projects that qualify as Planned Actions are not exempt from the Transportation Concurrency Management Program (Chapter 19.90 FWRC). - (f) Planned action permit process. The director of community development sees or designee shall review projects and determine whether they meet the criteria as planned actions . The review procedure shall consist, at a minimum, of the following: (i) Development applications will meet the requirements of the Federal Way Revised Code Titles 4, 4, 11 , 14, '—�efA-14-artd- C=1iaFA-L-i-l- 5 pRE. Applications shall be made on forms provided by the city a >, l a planned aetion eheeklist or- such other- prejeet review fefmis pr-evided by "y development, building, and publie w-eFks be incorporated into the femi of an applieatiefl.. . eSj` Ordinance No. 16- I Page 8 of 11 Rev 1115 (ii) The director of community development serviee-s-will determine whether the application is complete as provided in FWRC 19.15.0495. (iii) After the city receives and reviews a complete application, the SEPA official shall determine, utilizing the criteria and procedures contained in subsection (3)(d) of this section and WAC 197 -11 -172, whether the project qualifies as a planned action. If the project does qualify as a planned action, the director of community development services shall notify the applicant, and the project shall proceed in accordance with the appropriate permit procedures, except that no additional SEPA review, threshold determination or EIS will be required. (iv) For projects that qualify as planned actions, public notice shall be provided as specified in FWRC 14.15.060(3). (v) If a project is determined not to be a planned action, the director of community development sees shall notify the applicant and prescribe a SEPA review procedure consistent with the city SEPA procedures and state laws. The notice to the applicant shall describe the elements of the application that result in disqualification as a planned action. (vi) Projects disqualified as a planned action may use or incorporate relevant elements of the environmental review analysis in the SEIS prepared for the planned action, as well as other environmental review documents to assist in meeting SEPA requirements. The SEPA official may choose to limit the scope of the SEPA review to those issues and environmental impacts not previously addressed in the SEIS. (4) Planned action area monitoring. The city center planned action section shall be reviewed periodically by the director of community development seFviees -to determine its continuing validity with respect to the environmental conditions of the project area and vicinity and applicability of planned action requirements, to ensure continued applicability of the transportation analysis and impacts. Based upon this review, this section may be amended as needed, and another review period may be specified. (5) Conflict. In the event of a conflict between this section or any mitigation measures imposed pursuant thereto and any ordinance or regulation of the city, the provisions of this section shall control. Section 2. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby Ordinance No. 16- 19 Page 9 of 11 Rev 1/15 declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 5. Effective Date. This ordinance shall take effect and be in force five (5) days from and after its passage and publication, as provided by law. PASSED by the City Council of the City of Federal Way this 19th day of January, 2016. CITY OF FEDERAL WAY MAYOR, JIM FERRELL ATTEST: CITY CLERK, STEPHANIE COURTNEY, CMC APPROVED AS TO FORM: CITY ATTORNEY, AMY JO PEARSALL FILED WITH THE CITY CLERK: Ordinance No. 16- Page 10 of 11 Rev 1115 20 PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 16- 21 Page 11 of ] ] Rev 1115 City Map Date:. November 2015 of city of Federal Way Federal Way • • GIS Division 333258th AveS Exhibit A Federal Way, WA 90003 City Center Planned Action Area 253 - 835 -7000 www.cityoffederaWay com 1_) "aaTTll iL l •4 t•K.r4 -�. 1� .S y - Flo ir _ Centres Hiltsida A,.. .J 04 tired ; b ranstt �.." t 44 rry S Tin ar M Parke enteri • , rR 19 sal' Vllla$a s7 J2lJt � h S t L. 4�� �- � •; to [ � � ��, � � � �+� f� r A � elel3ratior r_� �+ i 'n feway Center ] Qw The Commons Federal Way CN cl :• Y c +� �qq{, S� . r F >«7 1aftL7�� tdr �+'326thParkf. Legend City Center Planned Action Area - � .rY7 .1i '' .. - r e. , _. � . �'` tr ,V�3 b�r.. � • "hr :'.-, i f CITY OF Federal Way Scale 22 0 500 1,000 R: \erike \cd \Projects \Planned Action Area0raftSupplemental EIS B &W mxd GiiiiiiiRITTEM Feet City Center Element This map is intended for use as a graphical representation. The City of Federal Way makes no warranty as to its accuracy. Exhibit B Planned Action Mitigation Document The City of Federal Way issued the 2016 City Center Planned Action Draft Supplemental Environmental Impact Statement on October 16, 2015, and Final Supplemental Environmental Impact Statement on December 30, 2015. The Draft and the Final Supplemental Environmental Impact Statements are referenced collectively herein as the "SEIS." The SEIS has identified probable, significant impacts that would occur with the future development of the Planned Action area, together with a number of potential measures to mitigate those significant impacts. USE OF TERMS The Planned Action area may be referred to as the "City Center Planned Action area," "project site," or "project area" in this document. Unless stated specifically otherwise, the mitigation measures that require preparation of plans, conduct of studies, construction of improvements, conduct of maintenance activities, etc., are the responsibility of the applicant or designee. MITIGATION Mitigation measures identified in the SEIS are listed here for use in conjunction with proposed projects to mitigate related impacts and to qualify as Planned Action projects. Consistency review under the Planned Action and other permit approvals will be required for specific development actions under the Proposed Action pursuant to WAC 197 -11 -172 and Federal Way Revised Code (FWRC) 14.15.060. Additional project conditions may be imposed on Planned Action projects based upon the analysis of the proposal in relationship to requirements of the city, state, or federal requirements or review criteria. Compliance with FWRC 14.15.130 (City center planned action) is required. ENVIRONMENTAL IMPACTS AND MITIGATION MEASURES Chapter 3 of the SEIS identifies significant impacts, unavoidable adverse impacts and mitigation measures for potential impacts associated with air quality, land use, aesthetics, light and glare, transportation, public services, and utilities. Please refer to the Final SEIS for complete text associated with each element of the environment. Following are the mitigation measures identified in the SEIS: Air Quality Mitigation Measures • Construction activities related to development approved under the Planned Action Designation could generate fugitive dust, which could be mitigated using the following best management practices: 23 • Use water sprays or other non -toxic dust control methods on unpaved roadways. • Minimize vehicle speed while traveling on unpaved surfaces. • Prevent track -out of mud onto public streets. • Cover soil piles when practical. • To the extent practical, minimize work during periods of high winds. • Burning of slash or demolition debris is not permitted without express approval from PSCAA. No slash burning is anticipated for any construction projects in the City Center. • Mobile construction equipment and portable stationary engines would emit air pollutants including NOx, CO, and PMIO. These emissions would be temporary and localized. It is highly unlikely that the temporary emissions would cause ambient concentrations at adjoining parcels to approach the NAAQS limits. Typical mitigation measures to minimize air quality and odor issues caused by tailpipe emissions include the following: • Maintain the engines of construction equipment according to manufacturers' specifications. • Minimize idling of equipment while the equipment is not in use. Land Use Mitigation Measures Existing development standards along the edges of the Planned Action area appear to be adequate to allow for a compatible transition from more intensive to less intensive uses. However, as development occurs this transition area should be evaluated to confirm that long- term land use compatibility impacts are not being created. If necessary, new development standards for edge areas should be considered. Techniques could include site and building lighting limits, requirements for landscaping, noise control, and other measures. Aesthetics, Light and Glare Mitigation Measures • Continued use of the city's Community Design Guidelines and review /approval process to monitor and mitigate potential impacts associated with light and glare, shadows, and aesthetic impacts resulting from new development, including structured parking. • Increased building height for multi -unit structures in the City Center Core zone would be permitted only with review through the city's design review process, as set forth in the Community Design Guidelines. • Monitor shade conditions as development occurs and amend the city's Community Design Guidelines to require site - specific shadow analysis in public places as needed. Transportation Mitigation Measures This section summarizes the proposed mitigation anticipated to be required beyond the roadway improvements assumed to be constructed by 2025. These projects are listed on the City Transportation Improvement Plan and Capital Improvement Program. Planned Action Mitigation Document Page 2 of 8 24 Existing Roadway Network Both the No Action and Action Alternatives would increase the density and activity within the Federal Way City Center area. The increased density could increase traffic congestion; however, these increases may be offset by reduced vehicle travel demand resulting from mixed -use development, improvements to pedestrian facilities, and improved transit services. The Action Alternative results in a decrease in average vehicle delay at all study area intersections during the PM peak hour except for 3 intersections that experience an increase of approximately 3 seconds of average vehicle delay. For all intersections, the level of service (LOS) grade does not degrade between the No Action and Action Alternatives. Because the level of service grade does not change, the transportation impacts of the Action Alternatives are less than significant and no mitigation is proposed under the Transportation Impact Analysis. While there are no impacts and thus no mitigation required for the Action Alternatives, Federal Way, Sound Transit, and WSDOT are making and planning significant investments in the area's transportation network to increase the capacity of the transportation system. These projects include the following: • Interstate 5 — SR 161 /SR18 Triangle Project: the reconstruction upgraded ramps and improved connections to and from I -5, SR 18 and SR 161. The benefits of this project are increased travel capacity and safety improvements. • Pacific Highway (SR 99) Phase V High Occupancy Vehicle (HOV) Lane improvements, which widened the existing 5 -lane roadway to a 7 -lane section including center median, curb, sidewalk and streetlight. The project is planned for construction in 2016. • Federal Way Link Extension project with plans to extend light rail from Downtown Seattle to the Federal Way Transit Center. • The City's adopted Pedestrian and Bicycle Master Plan, which proposes projects to add capacity for walking and bicycling and enhance accessibility in the area. These types of projects also reduce vehicle trip making by making it easier for people to park once and walk to multiple destinations. • The City's ITS Plan, which when implemented, will provide better traffic signal coordination and operations, improved corridor management during incidents, and increased vehicle capacity. Parking Additional parking spaces will be required on site for both the No Action and Action Alternatives. These spaces may be provided on the site or as part of parking garages assumed as part of the City Center development. The number of parking spaces required could be reduced through shared parking arrangements or transportation demand management programs. This reduction could vary from 10 to 20 percent based on the effectiveness and robustness of the programs implemented. Planned Action Mitigation Document Page 3 of 8 25 Additional Mitigation The mitigation identified in this section is focused on additional improvements that could be required to meet the expected travel demand on area roadways associated with the proposed development in the project area. Development will need to meet the requirements of applicable codes at the time of application. Such requirements might include the dedication of right -of -way; installing curbs, gutters, and sidewalks; drainage improvements; and other requirements of the city. Additional mitigation may be required for individual development applications within the project area to reduce area traffic impacts, or improve on -site circulation and to meet city and state requirements for Commute Trip Reduction and Transportation Demand Management. Actions to be considered include: On -Site Improvements Includes driveway and circulation action/improvements to minimize impact on area roadways. Actions may include management of access points, traffic control measures, construction of internal roadways, turn lanes, pedestrian and bicycle improvements, and connections to adjacent developments. Non - Motorized Mode Improvements Mitigation may be required per site specific and land use development proposals to address pedestrian, bicycle, and transit improvements to support the plans, policies, and goals as noted within the City of Federal Way Transportation Element. Grid Roadway Development Part of the City Center Plan is to develop a number of internal roadways to create smaller blocks that will improve the grid network and improve the access for pedestrians and vehicles. Right -of- way dedication and street improvements shall be a component of the development submittal phase of a proposed project within the project area. Roadways within the project area must meet specific "City Center" design standards as specified in the Transportation Element (Chapter 3) of the City of Federal Way Comprehensive Plan. Right -of -Way Dedication Right -of -way dedication and frontage improvements may be required in conjunction with proposed developments. Roadways within the project area must meet specific "City Center" design standards as specified in the Transportation Element (Chapter 3) of the City of Federal Way Comprehensive Plan. Transportation Demand Management (TDM) TDM actions can be used to reduce the impact of the project and as a mitigation action. These actions may include provision of transit passes to tenants and employees, ridesharing programs, priority carpool parking, and guaranteed ride home programs. TDM actions are designed to primarily address commute trips and may not be applicable as mitigation for all developments. The Federal Way Comprehensive Plan summarizes TDM alternatives by their functional grouping and potential effectiveness, implementation difficulties, and expected cost Planned Action Mitigation Document Page 4 of 8 26 effectiveness. These strategies include: telecommuting; parking management and pricing; flexible work schedule; rideshare programs; traveler information; public relations; and marketing. Following is a list of recommended mitigation measures that can be considered in conjunction with individual development projects within the project area: 1. Encourage voluntary expansion of the CTR Program to employers of less than 100 employees. The encouragement by employers may be as diverse as subsidized bus passes, car pool space priority, bike racks, shower facilities, van pools, car pool information access, telecommuting, variable work hours, etc. 2. Encourage the formation and expansion of area -wide ride - sharing programs. Such programs operate with little direct cost to the city and are highly cost effective. 3. Support the enhancement of park and ride facilities and transit centers to supplement the regional system, either directly through physical development or enhancements, or indirectly through development conditions where employer vans are required to shuttle employees to park and ride facilities or transit centers. 4. Facilitate enhancements to the HOV system. This may include the dedication of property for HOV lanes, construction of arterial HOV lanes within existing city right -of -way, and priority treatments for buses at traffic signals. At the very least, where feasible, opportunities to enhance access to the state system of HOV lanes should be considered. 5. Achieve increased densities and mix of uses to support public transportation, decrease trip generation and parking impacts. 6. Encourage facilities (shelters, loading spaces, etc.) to accommodate City Center shuttle service in association with development projects, together with enhanced pedestrian and bicycle access and security. 7. Improve pedestrian and bicycle access to bus routes and transit centers. This can be a requirement of subdivision, development, and redevelopment. The city may need to acquire easements and construct trail connections. Development incentives could be granted for providing such amenities that are pedestrian, bike, and transit friendly. While bicycle, pedestrian, and bus transit services and facilities may be desirable for other reasons; they should not be looked on as highly cost - effective strategies to the exclusion of those actions listed above. Neighborhood Traffic Control Development within the project area may be required to include actions to reduce the impact of cut through traffic on residential areas. Examples of neighborhood traffic control actions include: turn restrictions, speed controls, traffic enforcement, and parking restrictions. Parking Mitigation actions that reduce the parking requirements within the project area should be encouraged. Examples include shared parking, employee parking programs, parking time restrictions, and paid parking programs. Shared parking strategies focus on looking at Planned Action Mitigation Document Page 5 of 8 27 opportunities where adjacent uses have parking demand profiles that can support the sharing of a smaller amount of parking spaces. For example, an office building with an 8 am to 5 pm demand could share its parking with evening dominated uses such as restaurants or a cinema. A parking demand study, which shows the hourly parking demand profiles for adjacent uses and the potential for joint parking opportunities within a mixed -use development, can be used to reduce the number of parking spaces. In addition, contained in the above TDM mitigation are strategies that overlap with parking mitigation plans for development. A development may propose a plan and management system to the city for approval upon submittal of the development permit. Those items may contain the following in support of the City of Federal Way and state Commute Trip Reduction (CTR) requirements: Alternative Mode Support Measures Public education and promotion may increase the effectiveness of these other strategies up to three percent. Area -Wide Ride Matching Services May result in a 0.1 -3.6 percent reduction in vehicle miles traveled (VMT) and an up to 2.5 percent VMT reduction in transit services. Reductions in parking required may be calculated on the basis of these lower trip - generation rates. Vanpool Service May result in an up to 8.3 percent in commute VMT, as well as a reduction in transit and vanpool fares up to 2.5 percent. Reductions in parking required may be calculated on the basis of these lower trip - generation rates. Non - Motorized Modes Plan and Implementation May result in an up to 0 -2 percent regional VMT reduction. Reductions in parking required may be calculated on the basis of these lower trip - generation rates. HOV Facilities May result in an up to 1.5 percent VMT reduction and 0.2 percent vehicle trip reduction. Reductions in parking required may be calculated on the basis of these lower trip - generation rates. On Site Development of Park and Ride Program May result in up to 0 -0.5% VMT reduction. Reductions in required parking may be calculated on the basis of these lower trip - generation rates. Employer -Based TDM Measures Parking Mitigation Monetary incentives may result in an up to 8 -18 percent trip reduction at the site. Reductions in required parking may be calculated on the basis of these lower trip - generation rates. Planned Action Mitigation Document Page 6 of 8 28 Alternative Work Schedules May result in as much as a 1 percent regional VMT reduction. Reductions in required parking may be calculated on the basis of these lower trip generation rates. Commute Support Programs May result in up to 0.1 -2.0 percent regional VMT reduction. Reductions in required parking may be calculated on the basis of these lower trip generation rates. Parking Management May result in up to a 20 to 30 percent reduction in SOV trips to /from the site. Reductions in required parking may be calculated on the basis of these lower trip - generation rates. Telecommuting Up to 10 percent commute VMT reduction. Reductions in required parking may be calculated on the basis of these lower trip - generation rates. Other Strategies Parking Tax May result in up to a 1 to 5 percent reduction in regional VMT and trip generation, but requires City Council and/or legislative action. Reductions in required parking may be calculated on the basis of these lower trip - generation rates. Development Parking Impact Mitigation Requires City Council approval to allow for payment of parking- mitigation funds towards long term investments in structured parking solutions in lieu of full parking requirement. Reductions in required parking may be calculated on the basis of these lower trip - generation rates: Mixed Land Use /Jobs Housing Balance May result in VMT reductions up to 10 percent. Parking stall credit is given based on overlapping shared usage of mixed facility, per city code provisions. Transit- Oriented and Pedestrian - Friendly Design Site and building design that encourages transit usage and /or walking may reduce overall parking requirement. Requires design review and staff approval. Employment Center Density Achievement of sufficient density within the City Center to constitute a regional employment center may reduce SOV work trips to individual development projects by up to 50 percent. Parking stall reductions may also apply to developments. Other Parking Management Plans May mitigate 1 to 5 percent region -wide VMT, provided enforcement issues are addressed in the mitigation plan. Planned Action Mitigation Document Page 7 of 8 29 Transportation Impact Fee Under 2006 EIS Addendum #3 (November 2010), the transportation impact fee (TIF) program (FWRC 19.91), was to replace the established pro -rata mitigation fee per PM vehicle trip identified in Exhibit B to Ordinance 07 -547, the Planned Action adoption ordinance. Development within the Planned Action area will be required to pay the required transportation impact fee as prescribed in FWRC 19.91 and the adopted city fee schedule. This practice complies with the state's Growth Management Act (GMA) intent that new growth would pay a proportionate share of the cost of new facilities needed to serve the new growth, and also mitigate the adverse impact of future development within the Planned Action area. The transportation impact fee is collected and spent for system improvements included within the list of transportation capital facilities in the city's comprehensive plan transportation element. Public Services Mitigation Measures • Coordinate with the Police Department and South King Fire & Rescue during final design, construction, and operation of future development to ensure that reliable emergency access is maintained. • Coordinate with the Parks, Recreation, & Cultural Services Department to identify opportunities for increased recreational open space for general public use throughout the project area, and within new development proposals. • Reduce public safety impacts through adherence to crime prevention through environmental design (CPTED) design standards. • Provide emergency service providers with advanced notice of construction schedules and any planned street closures or blockages. • Avoid or, minimize street closures or blockages during construction to avoid impact to emergency response times. Utilities Mitigation Measures • Ensure that all new development complies with local, state, and federal standards for energy conservation. • Encourage drought - tolerant landscaping (xeriscaping) for new development. • Encourage new development to incorporate appropriate water conservation measures into their operations. • Plan with service providers to minimize impacts of utility relocations (equipment procurement times, relocate in advance of construction, etc.). • Inform utility customers of any planned temporary service disruptions. • Coordinate with all utility companies on the design of the new services and connections. Planned Action Mitigation Document Page 8 of 8 30 COUNCIL MEETING DATE: January 19, 2016 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Amended 2016 Planning Commission Work Program POLICY QUESTION: Should the 2016 Planning Commission Work Program be amended? COMMITTEE: Land Use /Transportation Committee (LUTC) MEETING DATE: January 5, 2016 CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Principal Planner Marjaret H. Clark DEPT.: Community Development Attachments: December 23, 2015, Memorandum and Amended 2016 Planning Commission Work Program Options Considered: 1) Approve the Mayor's Recommendation on the Amended 2016 Planning Commission Work Program as outlined in the December 23, 2015, Memorandum to th6 LUTC; 2) Adopt the Mayor's Recommendation as further amended by the LUTC; 3) Do not adopt the Mayor's Recommendation MAYOR'S RECOMMENDATION: Option 1 6y MAYOR APPROVAL' I W �� DIRECTOR APPROVAL: Jr • o tttcc Council Initial/Date Initial/Date InitialrDa CHIEF OF STAFF: Committee Council Initial/Date Initial/Date COMMITTEE RECOMMENDATION: "I move to forward the Mayor's Recommendation to the January 19, 2016, City Council meeting for approval, " Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Mayor's Recommendation, " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 18T reading ❑ TABLED/DEFERREDINO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED— 1/2015 RESOLUTION# K: \2016 Planning Commsision Work Program \Amended Work Program \LUTC \Agenda Bill.doc 31 ink AL MEMORANDUM DATE: December 23, 2015 To: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: Michael A. Morales, Community Development Director' Margaret H. Clark, AICP, Principal Planner �4 SUBJECT: Amended 2016 Planning Commission Work Program A. BACKGROUND The City Council approved the Planning Commission's Work Program on October 20, 2015, as shown in Section B of this memorandum. Since that time, the U.S. Supreme Court ruled, in Reed v. Town of Gilbert, that sign codes placing unconstitutional content based restrictions on speech violate the First Amendment. Based on advice from the Law Department, the City will need to review and change its sign code to comply with the holding of the Supreme Court. In addition, the Law Department has advised that the City's open space requirements for subdivisions may be problematic as they are based on a flat 15 percent dedication of gross land area. In order for dedication requirements to be defensible, the City needs to show a nexus between the amount of open space required to be dedicated and the need for additional open space generated by a subdivision. As a result, the Mayor recommends that the 2016 Planning Commission Work Program be amended as shown in Section C of this Memorandum. B. ADOPTED 2016 PLANNING COMMISSION WORK PROGRAM REQUIRED ACTIONS ESTIMATED TIME FRAME FOR COMPLETION 2016 Annual Comprehensive Plan Update 2nd Qtr. 2016 Address marijuana - related code amendments in 1St Qtr. 2016 (Completed). The City voted to response to its legalization within the state of prohibit all marijuana - related businesses Washington. (medical and recreational). The City has also ended a moratorium on recreational marijuana - related businesses. (The medical marijuana moratorium is still in place.) Staff Report Meeting Date: January 5, 2015 Amended 2016 Planning Commission Work Program 32 Page 1 DISCRETIONARY ACTIONS ESTIMATED TIME FRAME FOR COMPLETION Amend the language in the Environmental Policy related to the time I" Qtr. 2016 horizon of the Planned Action SEPA. 15` Qtr. 2016 (Completed) Advocate for legislation to address the sustainability of manufactured 2nd Qtr. 2016 home parks. 1st Qtr. 2016 Review of growth !E gets as ey relate to multi-family hous`sn . 2nd Qtr. 2016 Amend regulations to address development regulations and design 3`d Qtr. 2016 guidelines in the CitZ Center. Amend the Subdivision Code to address o en space requirements. Adopt an ordinance establishing a historic preservation program and 3`d Qtr. 2016 request certification as a "Certified Local Government." horizon of the Planned Action SEPA. Amend regulations to broaden uses and standardize bulk and 0 Qtr. 2016 dimensional requirements by zone, and to provide more appropriate home parks. setbacks and landscape buffers for commercial uses. This code Review of growth targets as they relate to multi-family housin amendment would also address types of improvements or structures Amend regulations to address development regulations and design allowed in required yards. guidelines in the City Center. C. MAYOR'S RECOMMENDATION The Mayor recommends that the 2016 Planning Commission Work Program be amended to add those items shown as underlined in the following table: REQUIRED ACTIONS ESTIMATED TIME FRAME FOR COMPLETION 2016 Annual Comprehensive Plan U date. 2nd Qtr. 2016 Address marijuana- related code amendments in response to its 15` Qtr. 2016 (Completed) legalization within the state of Washington. Amend the language of the Sign Code to make it content neutral in 1st Qtr. 2016 res once to case law. DISCRETIONARY ACTIONS Amend the Subdivision Code to address o en space requirements. 2nd Qtr Amend the language in the Environmental Policy related to the time I" Qtr. 2016 horizon of the Planned Action SEPA. Advocate for legislation to address the sustainability of manufactured 2 "d Qtr. 2016 home parks. Review of growth targets as they relate to multi-family housin 2nd tr. 2016 Amend regulations to address development regulations and design 3rd Qtr. 2016 guidelines in the City Center. Adopt an ordinance establishing a historic preservation program and 3" Qtr. 2016 request certification as a "Certified Local Government." Amend regulations to broaden uses and standardize bulk and 4th Qtr. 2016 dimensional requirements by zone, and to provide more appropriate setbacks and landscape buffers for conurtercial uses. This code amendment would also address types of improvements or structures allowed in required yards. K:\2016 Planning Commsision Work Program \Amended Work Program \122215 Staff Report.doc Staff Report Meeting Date: January 5, 2015 Amended 2016 Planning Commission Work Program 33 Page 2