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Planning Commission PKT 01-20-2016City of Federal Way PLANNING COMMISSION January 20, 2016 City Hall 7:00 p.m. Patrick Maher Room AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES October 7, 2015 4. AUDIENCE COMMENT 5. ADMINISTRATIVE REPORT 6. COMMISSION BUSINESS • Election of Chair and Vice -Chair • Update on 2016 Planning Commission Work Program • Year -End Statistical Report 7. ADDITIONAL BUSINESS 8. ADJOURN Commissioners Tom Medhurst, Chair Lawson Bronson, Vice -Chair Hope Elder Wayne Carlson Tim O'Neil Sarady Long Diana Noble- Gulliford Anthony Murrietta, Alternate KAPlanning Commission\2016Wgenda 01- 20- 16.doc City stair Isaac Conlen, Planning Manager Margaret Clark, Principal Planner E. Tina Piety, Administrative Assistant 253 -835 -2601 www. cityo�'ederalway. com CITY OF FEDERAL WAY PLANNING COMMISSION October 7, 2015 City Hall 7:00 p.m. Council Chambers MEETING MINUTES Commissioners present: Lawson Bronson, Hope Elder, Wayne Carlson, Sarady Long, Tim O'Neil, Diana Noble - Gulliford, and Anthony Murrietta. Commissioner absent: Tom Medhurst (excused). City Staff present: Community Development Director Michael Morales, Planning Manager Isaac Conlen, Senior Planner Matt Herrera, Assistant City Attorney Mark Orthmann, and Administrative Assistant Tina Piety. CALL TO ORDER Vice -Chair Bronson called the meeting to order at 7:00 p.m. APPROVAL OF MINUTES The minutes of September 2, 2015, were approved as presented. Vice -Chair Bronson asked if there were any objections to changing the order of the meeting to hold the Telecare Presentation before the Manufactured Home Park Update. Hearing no objections, the meeting order was changed. AUDIENCE COMMENT None Presentation by Telecare on Mental Health Facilities Proposed for Federal Way Director Morales introduced Faith Richie and Cameron Coltharp of Telecare. Commission Long stated that as a city employee, he will be working on this project. Since this is just an informational presentation, he requested that he be allowed to stay, rather than recusing himself. Vice -Chair Bronson stated he saw no conflict with Commissioner Long staying for the presentation. Telecare is planning to build a 16 -bed acute psychiatric treatment facility. They are working closely with the Community Development Department on the planning of this facility. They had originally considered a site near the Federal Way High School. After further consideration and talks with the city, they decided to find another site. Currently, they are considering a site on 1P Place South, close to the Multi- Service Center. Director Morales stated that the city is required to provide the opportunity for these types of facilities to be sited in Federal Way. The Federal Way Revised Code has regulations regarding such facilities, and staff is encouraging Telecare to go above and beyond these regulations. Ms. Richtie provided the Commission with a folder of information about Telecare. They have three programs like the one considered for Federal Way in other areas of the state; in addition to nine facilities in California. They also have other types of mental health facilities throughout the country. The proposed Federal Way facility will offer adult residential treatment consisting of evaluation and treatment programs K:\PiminingCommission\2015\Meeting Summery 10- 07.15.doc Planning Commission ':/IlnuteS Page 2 October 7, 2015 for people with acute mental health issues. Patient must be referred by mental health professionals and may be considered a danger to themselves and /or others. The facility will be locked and while it will have an outside space, that area will also be locked. The facility will be staffed by multiple disciplined mental health professionals at a ratio of one to four (about 40 staff). The average length of stay will be 10 to 15 days. When discharged, patients will be discharged to a specific place, such as family or additional care /service. There is a desperate need in the South King County for such services. Some 20 to 25 percent of all King County acute referrals come from South King County and the nearest facility is in Tukwila. Many patients are forced to go outside of the area, causing additional difficulties and costs to patients and family members. The proposed 16 -bed facility will serve approximately 400 individuals per year in a recover - based environment close to home. Mr. Coltharp is with Telecare's Building Facilities and will work with the city on the siting, development, and ongoing operations of the facility. They are currently considering two parcels on 13th Place South close to the Multi- Service Center. The parcels would allow them to create a good buffer from the street and nearby businesses. One of those businesses is a KinderCare. Telecare and the city will be working closely with KinderCare to address any concerns they may have. They will build one single -story building of 10,000 to 12,000 square feet. The facility will have one and two person rooms; a day room; group treatment areas; counseling spaces; and offices. It is intended to be a home in which patients can recover. The facility and outside areas will be secured. Telecare has about 80 programs in 60 locations. They are in regular communities next to parks and schools. They believe in being a good neighbor and will engage the community and speak to their neighbors after the preapplication conference with the city. They will hold a public forum to address any concerns and questions and will include these in the design of the facility. Commissioner Elder asked what age will the facility serve and will it serve men and women? Ms. Richtie replied that is will serve only adults (those 18 and older) and will serve men and women. Commission O'Neil asked how quickly the facility will be full. Ms. Richtie replied given the need, it will likely be full the first week the facility is open for business. Commissioner Carlson asked why does it seem you have less concern locating near a KinderCare than you do next to the Federal Way High School. Ms. Richtie replied that KinderCare is a secure facility where parents /guardians drop off the children and the children stay in the facility until the parents/ guardians pick them up. Federal Way High School is an open campus with students coming and going at all hours of the day. Telecare will be working with KinderCare on the design of the facility. Commissioner Carlson asked how many sites they reviewed. Mr. Coltharp replied that they considered some 25 sites in and around Federal Way over the last 10 months. Commissioner Long asked once your facility reaches capacity, would you consider another site in Federal Way? And, what about transit? Ms. Richtie replied that King County is working with another provider on another facility. Telecare is considering a facility in the Tacoma area. Mr. Coltharp commented that they want to locate near transit for the staff, but it is unlikely it will be used by patients. Patients are usually picked up or put in a taxi. ADMINISTRATIVE REPORT Manufactured Home Park Stakeholder Group Update Director Morales reported that they have met again and are working well together. The city has talked to the King County Assessor on the methodology of how manufactured home parks are assessed. The goal is K:\PlmningConunission\2015\Meeting Summary 10.07- 15.doc Planning Commission Minutes Page 3 October 7, 2015 to work together to come to a proposed zoning to reduce the assessed value. It is likely the city will have to work with other assessors in the state for a legislative change. COMMISSION BUSINESS Public Hearing — Proposed Zoning & Development Code Amendments Related to Variance Procedures of the Federal Way Revised Code (FWRC) Senior Planner Herrera delivered the staff report. The proposed amendment will streamline the decision making process for variances by changing the final decision maker from the Hearing Examiner to the Community Development Director for variances of up to 25 percent of code requirements. Any variance greater than 25 percent, and any variance that is appealed, will still go to the Hearing Examiner. All variances will still be required to notice those within 300 feet and accept comments. The proposed streamlined decision will reduce the process time significantly. Under the current regulations, variances must go to a public hearing before the Hearing Examiner. This requires additional noticing for the hearing, scheduling the hearing based on the Hearing Examiner's schedule, and a 10- working day allowance provided to the examiner to issue the decision following the hearing. Commissioner O'Neil asked how many applications this proposed amendment would affect. Senior Planner Herrera replied that he does not have a specific number, but since the city incorporated, there have been 15 to 20 variance applications (he does not know how many fall below the 25 percent threshold). Commissioner Noble - Gulliford asked how this will relate to homeowner association covenants. Senior Planner Herrera replied that the city does not enforce CC &Rs. Homeowners will need to check their CC &Rs since the city zoning may allow something that the CC &Rs do not. Commissioner Long asked if there has been any variance requested by a commercial project. Senior Planner Herrera replied that there has been, but they are rare because the code allows more flexibility for commercial projects. Commissioner Carlson stated this is a good amendment because it allows for flexibility in response to challenges. Commissioner Bronson asked if the city has a maximum timeline to process a variance application. Senior Planner Herrera responded that the city has 120 days to issue a decision once an application is deemed complete. The 120 day timeline may be extended if the city requests additional information from the applicant. He noted that variances usually do not take that long to process. Commissioner Carlson moved (and it was seconded) to recommend adoption of the FWRC text amendments as proposed. Assistant City Attorney Orthmann noted that there was no public in attendance and therefore, no public testimony. There was no further discussion and the motion carried unanimously. Hearing no objections, the public hearing was closed. ADDITIONAL BUSINESS It is likely the Commission will not meet again until the first meeting in December (December 2nd) ADJOURN The meeting was adjourned at 8:06 p.m. KAPIanning Commission \2015 \Meeting Summary 10- 07- 15.doc th�ry MEMORANDUM DATE: December 23, 2015 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor FROM: Michael A. Morales, Community Development Director Margaret H. Clark, AICP, Principal Planner SUBJECT: Amended 2016 Planning Commission Work Program A. BACKGROUND The City Council approved the Planning Commission's Work Program on October 20, 2015, as shown in Section B of this memorandum. Since that time, the U.S. Supreme Court ruled, in Reed v. Town of Gilbert, that sign codes placing unconstitutional content based restrictions on speech violate the First Amendment. Based on advice from the Law Department, the City will need to review and change its sign code to comply with the holding of the Supreme Court. In addition, the Law Department has advised that the City's open space requirements for subdivisions may be problematic as they are based on a flat 15 percent dedication of gross land area. In order for dedication requirements to be defensible, the City needs to show a nexus between the amount of open space required to be dedicated and the need for additional open space generated by a subdivision. As a result, the Mayor recommends that the 2016 Planning Commission Work Program be amended as shown in Section C of this Memorandum. B. ADOPTED 2016 PLANNING COMMISSION WORK PROGRAM REQUIRED ACTIONS ESTIMATED TIME FRAME FOR COMPLETION 2016 Annual Comprehensive Plan Update 2nd Qtr. 2016 Address marijuana- related code amendments in 1' Qtr. 2016 (Completed). The City voted to response to its legalization within the state of prohibit all marijuana- related businesses Washington. (medical and recreational). The City has also ended a moratorium on recreational marijuana- related businesses. (The medical marijuana moratorium is still in lace.) Staff Report Meeting Date: January 5, 2015 Amended 2016 Planning Commission Work Program Page 1 DISCRETIONARY ACTIONS ESTIMATED TIME FRAME FOR COMPLETION Amend the language in the Environmental Policy related to the time 1s1 Qtr. 2016 horizon of the Planned Action SEPA. I" Qtr. 2016 (Completed) Advocate for legislation to address the sustainability of manufactured 2nd Qtr. 2016 home parks. 1st Qtr. 2016 Review of growth targets as they relate to multi - family housing. 2nd Qtr. 2016 Amend regulations to address development regulations and design 3rd Qtr. 2016 guidelines in the City Center. Amend the language in the Environmental Policy related to the time Adopt an ordinance establishing a historic preservation program and 3rd Qtr. 2016 request certification as a "Certified Local Government." Advocate for legislation to address the sustainability of manufactured Amend regulations to broaden uses and standardize bulk and 4`' Qtr. 2016 dimensional requirements by zone, and to provide more appropriate Review of growth targets as they relate to multi-family housing. setbacks and landscape buffers for commercial uses. This code Amend regulations to address development regulations and design amendment would also address types of improvements or structures guidelines in the City Center. allowed in required yards. Adopt an ordinance establishing a historic preservation program and C. MAYOR'S RECOMMENDATION The Mayor recommends that the 2016 Planning Commission Work Program be amended to add those items shown as underlined in the following table: REQUIRED ACTIONS ESTIMATED TIME FRAME FOR COMPLETION 2016 Annual Comprehensive Plan Update. 2' Qtr. 2016 Address marijuana- related code amendments in response to its I" Qtr. 2016 (Completed) legalization within the state of Washington. Amend the language of the Sign Code to make it content neutral in 1st Qtr. 2016 res onse to case law. DISCRETIONARY ACTIONS Amend the Subdivision Code to address open s ace requirements. 2nd Qtr. Amend the language in the Environmental Policy related to the time Is' Qtr. 2016 horizon of the Planned Action SEPA. Advocate for legislation to address the sustainability of manufactured 2nd Qtr. 2016 home parks. Review of growth targets as they relate to multi-family housing. 2nd tr. 2016 Amend regulations to address development regulations and design 3rd Qtr. 2016 guidelines in the City Center. Adopt an ordinance establishing a historic preservation program and 3rd Qtr. 2016 request certification as a "Certified Local Government." Amend regulations to broaden uses and standardize bulk and 4" Qtr. 2016 dimensional requirements by zone, and to provide more appropriate setbacks and landscape buffers for commercial uses. This code amendment would also address types of improvements or structures allowed in required yards. K:\2016 Planning Commsision Work Program\Amended Work Program \122215 Staff Report.doc Staff Report Meeting Date: January 5, 2015 Amended 2016 Planning Commission Work Program Page 2 2014 End of Year Permit Center Report 5618 in- person customers assisted 7936 phone calls taken and assisted 662 Emails ** taken and assisted 4.67 minutes average a customer had to wait in the lobby 167 days where 20+ customers were served in the lobby; 27 of those were over 30 customers 46 Over - the - Counter review appointments were performed Number of Permit Annlications CO DE EL FP ME MF PL SF SG Total 230 13 2542 148 718 59 156 370 118 1 2086 Number of Permits Issued CO DE EL FP ME MF PL SF SG Total 220 13 2001 144 584 53 121 366 120 3632 Number of Land Use applications AD* AU AX IA PC SE SH SU UPI Total 114 1 0 9 16 20 9 10 48 113 *Number not included in total Fees collected through December 31, 2014: Fee Type Total SM (thru 12/31/14) Building Fees $1,126,728 Plan Review Fees $1,004,047 Plumbing Fees $105,923 Mechanical /FP Issuance Fees $180,336 Electrical Fees $337,432 Sign Permit Fees $17,841 Automation Fees ($20) $82,246 School Impact Fees (Admin) $62,461 Totals: $2,917,013 ** Began tracking Emails on 10/13/2014 1 I I: \Reports - Yearly \2014 Mid -Point Permit Center Report Number of Public Works applications CN EN SM Total 7 21 10 1 38 2015 End of Year Permit Center Report 5307 in- person customers assisted 6547 phone calls taken and assisted 1622 Emails taken and assisted 4.02 average minutes a customer had to wait in the lobby 150 days where 20+ customers were served in the lobby; 15 of those days were over 30 customers 54 Over- the - Counter review appointments were performed Number of Permit Annlicntinnc CO DE EL FP ME MF PL SF SG Tota l 181 22 2387 120 845 109 196 342 �S]G 4318 Number of Permits Issued CO DE EL 1 FP ME MF PL SF SG Total 170 22 1826 120 722 116 144 304 107 3531 Number of Land t1se apnlications AD AU AX IA PC SE SH SU UP Total 144* 4 0 26 30 116 19 15 40 150 *Number not included in total Fees collected through December 31, 2015: Fee Type Year Total Total (thru 12/31/15) Building Fees $1,396,357 Plan Review Fees $469,505 Plumbing Fees $122,286 Mechanical /FP Issuance Fees $197,791 Electrical Fees $271,921 Sign Permit Fees $13,928 Automation Fees $80,620 School Impact Fees (Admin) $49,985 Totals: $2,602,393 1 11: \ Reports- Monthly \2015 End Of Year Permit Center Report Number of Public Works applications CN EN SM Total 11 12 9 32 F 2014 -2015 Permit Center Permit and Application Comparison f 2014 U2015 t 4318 2086 Permit Applications $2,950,000 $2,800,000 $2,650,000 $2,500,000 $2,350,000 $2,200,000 $2,050,000 $1,900,000 $1,750,000 $1,600,000 $1,450,000 $1,300,000 $1,150,000 $1,000,000 151 182 Land Use & Public Works Applications 3632 3531 Permits Issued 2014/2015 Permit Revenue 2 I: \Reports - Monthly \2015 End Of Year Permit Center Report . ` 2014 v 2015