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AG 16-013II RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT. /DIV: POLICE DEPARTMENT 2. ORIGINATING STAFF PERSON: LYNETTE ALLEN EXT: 6701 3. DATE REQ. BY: ASAP 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG #): ❑ INTERLOCAL i OTHER 5. PROJECT PROJECT NAME: FY 2014 JAG GRANT 6. NAME OF CONTRACTOR: ADDRESS: TELEPHONE E -MAIL: FAX: SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT /AMENDMENTS 8. TERM: COMMENCEMENT DATE: DATE EXECUTED COMPLETION DATE: SEPTEMBER 30, 2017 9. TOTAL COMPENSATION $30,695 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT /CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) ❑ LAW �(1114 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: ❑ ATTACH: SIGNATURE AUTHORITY, c s � for r ❑ AW DEPARTMENT SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED DATE REC'D: CERT TE, LICENSES, EXHIBITS • DA , '64g • ✓� AG# - " /e-0/3 DATE SENT: 0/ -/Gj ' /(p COMMENTS: *We must apply for the Grant money and specify what we will be spending it on months in advance of the Interagency Agreement being processed and the funds being awarded. The Consent Agenda through Council approving the Grant and authorizing the Mayor to sign is attached. Interagency Agreement Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2014 Local Solicitation Executed by City of Seattle Department Authorized Representative: Diane Pilon 610 5th Avenue PO Box 34986 Seattle, WA 98124 -4986 and City of Federal Way, hereinafter referred to as "Recipient" Grant Manager: Cathy Schrock PO Box 9718 Federal Way, WA 98063 -9718 IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives affix their signatures below. CITY OF FEDERAL WAY Authorized by: Grant Program: CI OF SEATTLE Mike Wagers, Chief Operatic Officer Date: Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 14 JAG Interagency Agreement, Page 1 of 8 WHEREAS, the Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions; and WHEREAS, the JAG Program supports all components of the criminal justice system, from multi - jurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives; and WHEREAS, the United States Congress authorized $685,828 in the Justice Assistance Grant (JAG) Program for jurisdictions in King County; and WHEREAS, 11 jurisdictions in King County were required to apply for a JAG Program award with a single, joint application; and WHEREAS, the City, as the identified Fiscal Agent, submitted the joint application to the Bureau of Justice Assistance on July 9, 2014 to request JAG Program funds; and WHEREAS, based on the City's successful application, the Bureau of Justice Assistance has awarded $685,828 to the City from these JAG Program funds; and WHEREAS, pursuant to the terms of the grant whereby the City, as the identified Fiscal Agent for this award, is to distribute grant funds to co- applicants, the City intends to transfer some of the JAG funds it receives to those co- applicants; and WHEREAS, the City is not obligated to continue or maintain grant funding levels for the JAG Program once grant funds have lapsed; and WHEREAS, recipients of JAG funds from the City should not anticipate the City will assume responsibility for any program costs funded by JAG once JAG funds are spent; NOW THEREFORE, the parties hereto agree as follows: This Interagency Agreement contains six Articles: ARTICLE I: TERM OF AGREEMENT: The term of this Interagency Agreement shall be in effect from the date it is executed by the SPD Chief of Police, or designee, until September 30, 2017 unless terminated earlier pursuant to the provisions hereof. ARTICLE II: DESCRIPTION OF SERVICES The services to be performed under this Agreement shall be conducted for the stated purposes of the Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a.) The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing FY 14 JAG Interagency Agreement, Page 2 of 8 initiatives. JAG funded projects may address crime through the provision of services directly to individuals and /or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. ARTICLE III: SPECIAL CONDITIONS • Funds are provided by the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance solely for the purpose of furthering the stated objectives of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The Recipient shall use the funds to perform tasks as described in the Scope of Work portion of this Agreement. • The Recipient acknowledges that because this Agreement involves federal funding, the period of performance described herein will likely begin prior to the availability of appropriated federal funds. The Recipient agrees that it will not hold the Seattle Police Department, the City of Seattle, or the Department of Justice liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to the distribution and availability of federal funds. • The Recipient shall comply with all conditions and limitations set forth in the FY 2014 Justice Assistance Grant Program Award # 2014 DJ BX 1034. The FY 2014 Justice Assistance Grant Program Award Report #: 2014 DJ BX 1034 is attached to and made part of this agreement, as Attachment A. Allocation and use of grant funding must be in accordance with all special conditions included in the Award Report. All Recipients are assumed to have read, understood, and accepted the Award Report as binding. • The Recipient acknowledges that all allocations and use of funds under this agreement will be in accordance with the Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program: Local Solicitation. Allocation and use of grant funding must be coordinated with the goals and objectives included in the Local Solicitation. All Recipients are assumed to have read, understood, and accepted the Local Solicitation as binding. • Recipient agrees to obtain a valid DUNS profile and create an active registration with the Central Contractor Registration (CCR) database no later than the due date of the Recipient's first quarterly report after a subaward is made. • The Recipient shall comply with all applicable laws, regulations, and program guidance. A non - exhaustive list of regulations commonly applicable to BJA grants are listed below, including the guidance: (A) Administrative Requirements: OMB Circular A -102, State and Local Governments (10/7/94, amended 8/29/07) (44CFR Part 13) (B) Cost Principles: OMB Circular A -87, State and Local Governments (5/10/04) FY 14 JAG Interagency Agreement, Page 3 of 8 Seattle, WA 98124 -4986 206 - 386 -1996 6) In addition to sending a copy of the audit, the Recipient must include a corrective action plan for any audit findings and a copy of the management letter if one was received. 7) The Recipient shall include the above audit requirements in any subcontracts. • The Recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requirements, including, but not limited to, the provision of any information required for assessment or evaluation of activities within,this agreement, and for compliance BJA reporting requirements. • When implementing funded activities, the Recipient must comply with all applicable federal, state, tribal government, and local laws, regulations, and policies. The Recipient is entirely responsible for determining the Recipient's compliance with applicable laws, regulations and policies, which include, but are not limited to: (A) City of Seattle regulations including, but not limited to: (1) Equal Benefits Program Rules (SMC Ch.20.45:http: / /cityofseattle .net /contract /equalbenefits /) (2) Women and Minority Owned Affirmative Effort: If a Recipient intends to subcontract out any part of a contract instead of performing the work itself, then the following requirement applies: Consultant shall use affirmative efforts to promote and encourage participation by women and minority businesses on subcontracting opportunities within the contract scope of work. Consultant agrees to make such efforts as a condition of this Agreement. a. Outreach efforts may include the use of solicitation lists, advertisements in publications directed to minority communities, breaking down total requirements into smaller tasks or quantities where economically feasible, making other useful schedule or requirements modifications that are likely to assist small or WMBE businesses to compete, targeted recruitment efforts, and using the services of available minority community and public organizations to perform outreach. b. Record - Keeping: The Consultant shall maintain, for at least 24 months after the expiration or earlier termination of this Agreement, relevant records and information necessary to document all Consultant solicitations to subconsultants and suppliers, all subconsultant and supplier proposals received, and all subconsultants and suppliers actually utilized under this Agreement. The City shall have the right to inspect and copy such records. (3) Licenses and Similar Authorizations: The Consultant, at no expense to the City, shall secure and maintain in full force and effect during the term of this Agreement all FY 14 JAG Interagency Agreement, Page 5 of 8 required licenses, permits, and similar legal authorizations, and comply with all requirements thereof. (4) Use of Recycled Content Paper: Whenever practicable, Consultant shall use reusable products including recycled content paper on all documents submitted to the City. Consultant is to duplex all documents that are prepared for the City under this Contract, whether such materials are printed or copied, except when impracticable to do so due to the nature of the product being produced. Consultants are to use 100% post- consumer recycled content, chlorine -free paper in any documents that are produced for the City, whenever practicable, and to use other paper- saving and recycling measures in performance of the contract with and for the City. (5) Americans with Disabilities Act: The Consultant shall comply with all applicable provisions of the Americans with Disabilities Act of 1990 as amended (ADA) in performing its obligations under this Agreement. Failure to comply with the provisions of the ADA shall be a material breach of, and grounds for the immediate termination of, this Agreement. (6) Fair Contracting Practices Ordinance: The Consultant shall comply with the Fair Contracting Practices Ordinance of The City of Seattle (Chapter 14.10 SMC), as amended. (7) Suspension and Debarment: The Recipient certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in transactions by any Federal department or agency. By signing and submitting this Agreement, the Recipient is providing the signed certification set out below. The certification this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the Recipient rendered an erroneous certification, the Federal Government and City may pursue available remedies, including termination and /or debarment. The Recipient shall provide immediate written notice to the City if at any time the Recipient learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The Recipient agrees by signing this Agreement that it shall not enter into any covered transaction with a person or subcontractor who is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized in writing by the City. The Recipient shall include the requirement in this section in any subcontracts. (8) In the event of the Recipient's or subcontractor's noncompliance or refusal to comply with any applicable law, regulation or policy, the City may rescind, cancel, or terminate the Agreement in whole or in part. The Recipient is responsible for any FY 14 JAG Interagency Agreement, Page 6 of 8 and all costs or liability arising from the Recipient's failure to comply with applicable law, regulation, or policy. ARTICLE IV: SCOPE OF WORK The Scope of Work of this Agreement and the time schedule for completion of such work is as described in Attachment B: Edward Byrne Memorial Justice Assistance (JAG) Grant Formula Program King County Joint Application, Project Narrative and Attachment C: JAG Budget Worksheet, as approved by BJA. Attachment B and Attachment C are attached to and made part of this agreement. The work shall, at all times, be subject to the City's general review and approval. The Recipient shall confer with the City periodically during the progress of the Work, and shall prepare and present such information and materials (e.g. a detailed outline of completed work) as may be pertinent, necessary, or requested by the City or BJA to determine the adequacy of the Work or Recipient's progress. ARTICLE V: PAYMENT (A) Compensation The Recipient shall be reimbursed on an actual cost basis. Total compensation under this Agreement is $30,695. The Recipient shall incur authorized allowable expenses in accordance with the Program Narrative and Project Budget, as detailed in Attachments B and C. The Recipient may request additional reimbursement up to the amount of interest accrued on their portion of the grant award. The City will provide quarterly statements to the Recipient, once the interest balance accrued equals at least $1,000. Reimbursements will not be made for interest accrued that is less than $1,000. Reimbursements can be requested, up to the total amount of interest accrued, after the initial quarterly statement has been sent, to perform tasks in accordance with the Program Narrative and Project Budget, as detailed in Exhibits B and C. The Recipient shall submit invoices not more than monthly, and at least quarterly. After the first quarter, monthly submission is preferred. Invoices are due no later than 30 days after the end of the period in which the work was performed. No travel or subsistence costs, including lodging and meals, reimbursed with federal funds may exceed federal maximum rates, which can be found at: http: / /www.gsa.gov. (B) Manner of Payment The Recipient shall submit reimbursement requests not more than monthly, and at least quarterly. After the first quarter, monthly submission is preferred. Requests are due no later than 30 days after the end of the period in which the work was performed. Reimbursement request forms are provided. Substitute forms are acceptable. FY 14 JAG Interagency Agreement, Page 7 of 8 With each reimbursement request, the Recipient shall submit: • Detailed spreadsheet of expenditures by task and related financial documents (timesheets, invoices) • Project status report • These documents and invoices must be kept on file by the Recipient and be made available upon request by the City or to state or federal auditors Reimbursement will not be processed without accompanying documentation for the corresponding time period. Once the above conditions are met, payment shall be made by the City to the Recipient. Submit invoicing and documentation to: Diane Pilon, JAG Program Manager Seattle Police Department 610 5th Avenue PO Box 34986 Seattle, WA 98124 -4986 206 -386 -9885 ARTICLE VI: AMENDMENTS No modification or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify this Agreement, by mutual agreement. FY 14 JAG Interagency Agreement, Page 8 of 8 Attachment A Department of Justice Office of Justice Programs `'- Bureau of Justice Assistance Grant PAGE 1 of 7 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) City of Seattle P.O, Box 94749 600 4th Avenue, Floor 7 Seattle, WA 98124-4749 4. AWARD NUMBER; 2014•DJ.13X -1034 5. PROJECT PERIOD: FROM 10/01/2013 TO 09/30/2017 BUDGET PERIOD: FROM 10/01/2013 TO 09/30/2017 6. AWARD DATE 08/06/2014 7. ACTION Initial IA. GRANTEE IRS/VENDOR NO. 916001303 8. SUPPLEMENT NUMBER 00 9. PREVIOUS AWARD AMOUNT $ 0 3. PROJECT TITLE FY 2014 King County Joint JAG Program I0: AMOUNT OF THIS AWARD $ 685,828 11. TOTAL AWARD $ 685,828 12. SPECIAL CONDITIONS - THE ABOVE ORANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTHON THE ATTACHED PAGE(S), 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY I4(BJA - JAC) 42 USC 3750, et seq. 15. METHOD OF PAYMENT • GPRS �.� AGENCY APPROVAL rIIIIMI GRANTEE ACCEPTANCE 18. TYPED NAME AND 1ITLE OF AUTHORIZED GRANTEE OFFICIAL Ed Murray Mayor 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL Denise O'Donnell Director 17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE INNIMMINININININNINNINIIIIIMIN AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES FISCALYFUNDC BUD,A OFC_ DIV.RE SUB. POMS AMOUNT EAR ODE CT, G. X B DJ 80 00 00 685828 21, NDJUGT0465 GIP FORM 4000/2 (REV, 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4 -88) Attachment A Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATIONSHEET Grant (l/A- PAGE 2 OF 7 PROJECT NUMBER 2014 -DJ -BX -1034 AWARD DATE 08/06/2014 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the O1G by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e -mail: oig.hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869 -4499 or hotline fax: (202) 616 -9881 Additional information is available from the DOJ OIG website at www.usdoj.gov /oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C,F.R. parts 66, 70. OJP FORM 4000/2 (REV. 4 -88) Attachment A Department ofJustice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATIONSHEET Grant 0 f PAGE 3 Of 7 PROJECT NUMBER 2014 -DJ -BX -1034 AWARD DATE 08/05/2014 SPECIAL CONDITIONS 8. The recipient agrees to comply with applicable requirements regarding registration with the System for Award Management (SAM) (or with a successor government -wide system officially designated by OMB and OJP). The recipient also agrees to comply with applicable restrictions on subawards to first -tier subrecipients that do not acquire and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on the Office ofJustice Programs web site athttp:/ /www.ojp.gov /funding/sam.htm (Award condition: Registration with the System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non -profit organization that he or she may own or operate in his or her name). 9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. .10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available in the OJP Financial Guide Conference Cost Chapter. 11. The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at http:/ /www.ojp.usdoj.gov / funding/ ojptrainingguidingprinciplcs .htm. 12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly notify, in writing, the grant manager for this OJP award, and, if so requested by OJT, seek a budget - modification or change -of- project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 13. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from those funds, or of the parents or legal guardians of such students. 14. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. 15. The recipient agrees to comply with 0113 grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipients access to grant funds; referral to the Office of the Inspector General for audit review,; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). OR FORM 41002 (REV. 4-88) Attachment A Department of Justice Office ofjustice Programs Bureau of Justice Assistance AWARD CONTINUATIONSHEET Grant PAGE 4 OF 7 PROJECT NUMBER 2014 -DJ -BX -1034 AWARD DATE 08/06/2014 SPECIAL CONDITIONS 16. The recipient agrees to comply with applicable requirements to report first -tier subawards of 525,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at http: / /www.ojp.gov /funding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who received the award as a natural person (i.e., unrelated to any business or non - profit organization that he or she may own or operate in his or her name). 17. The recipient agrees that all' income generated as n direct result of this award shall be deemed program income. All program income earned must be accounted for and used for the purposes of funds provided under this award, including such use being consistent with the conditions of the award, the effective edition of the 03P Financial Guide and, as applicable, either (1) 28 C.F.R. Part 66 or (2) 28 C.F.R Part 70 and 2 C.F.R. Part 215 (OMB Circular A -110). Further, the use of program income must be reported on the quarterly Federal Financial Report, SF 425. 18. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 19. In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: http : / /www.itojp.gov /gsp grantcondition. Grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 20. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest - bearing account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the grant funds in the trust fund (including any interest earned) during the period of the grant and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to the Office of Justice Programs' at the time of closeout. 21. JAG funds may be used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. 22. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed certifications on file for any subrecipients planning to utilize JAG funds for ballistic- resistant and stab- resistant body armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used by the agency for body armor, There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. OJP FORM 4000/2 (REV. 4-88) Attachment A Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATIONSHEET Grant PAGE 5 OF 7 PROJECT NUMBER 2014 -DJ -BX -1034 AWARD DATE 08 /06/2014 SPECIAL CONDITIONS 23. Ballistic- resistant and stab- resistant body armor purchased with JAG funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute ofJustice ballistic or stab standards and are listed on the NIJ Compliant Body Armor Model List (http : / /nij.gov). In addition, ballistic - resistant and stab - resistant body armor purchased must, be American - made. The latest NIJ standard information can be found here: http://www.nij.gov/ topics /technology/body - armor /safety- initiative.htm. 24. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. if it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are a. Ncw construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http: / /www.ojp. usdoj .gov /BJA/resource/nepa.html, for programs relating to methamphetamine laboratory operations, Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 25. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C. 3789g(c) -(d). Recipient may not satisfy such a fine with federal funds. • 26. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http: / /www. it.ojp.gov /default.aspx? area =policyAndPractice &page=1046. 01P FORM 400012 (REV, 4-141) Attachment A Department of Justice Office of Justice Programs Bureau ofJustice Assistance AWARD CONTINUATIONSHEET PAGE 6 OF 7 PROJECTNUrv{BER 2014 -DJ -BX -1034 AWARD DATE 08/06/2014 SPECIAL CONDITIONS 27. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation "). The Equal Treatment Regulation provides in part that Department ofJustice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub - grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department ofJustice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith - based organizations may, in some circumstances, consider religion as a basis for employment. See http:// www. ojp .gov /about/ocr /equal_fbo.htm. 28. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must conform to the grant program requirements as stated in BJA program guidance. 29. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 31. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations, OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. 32. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. 33. Award recipients must submit quarterly a Federal Financial Report (SF -425) and annual performance reports through GMS (https: / /grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA), P.L. 103 -62, applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 34. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and a -mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. OJP FORM 4000/2 (REV. 4 -88) Attachment A Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATIONSHEET Grant PAGE 7 OF 7 PROJECT NUMBER 2014 -DJ -BX -1034 AWARD DATE 08/06/2014 SPECIAL CONDITIONS 35. The grantee agrees that within 120 days of award acceptance, each current member of law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internist- based) task force training. Additionally, all future task force members are required to complete this training once during the life of this award, or once every four years if multiple awards include this requirement. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). This training addresses task force effectiveness as well as other key issues including privacy and civil liberties /rights, task force performance measurement, personnel selection, and task force oversight and accountability. When BJA funding supports a task force, a task force personnel roster should be compiled and maintained, along with course completion certificates, by the grant recipient. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 36. No JAG funds may be expended on the purchase of unmanned aircraft, unmanned aircraft systems or unmanned aerial vehicles ( UA/UAS/UAV), unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety andgood order, Any state or local jurisdiction receiving BJA approval to utilize JAG funds for this type of purchase must certify to DOJ that it received Federal Aviation Administration (FAA) approval to operate a UA/UAS/UAV and that it is legal to operate a UA/UAS/UAV in the proposed jurisdiction or geographic area. The recipient must submit a statement on the goals and objectives for the use ofa UA/UAS/UAV, the anticipated specific uses, and policy regarding privacy considerations. BJA may require additional reporting requirements that will be stipulated post award. 37. BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success story, sign in to your My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission form. if you do not yet have a My BJA account, please register at https : / /www.bja.gov /profile.aspx. Once you register, one of the available areas on your My BJA page will be "My Success Stories ". Within this box, you will see an option to add a Success Story. Once reviewed and approved by BJA, all success stories will appear on the new BJA Success Story web page at https:// www .bja.gov /SuccessStoryList.aspx. 38. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has received and approved the signed Memorandum of Understanding (MOU) between the disparate jurisdictions and has issued a Grant Adjustment Notice (GAN) releasing this special condition. 39. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance (BJA) has received documentation demonstrating that the state or local governing body review and public comment requirements have been met and a Grant Adjustment Notice (GAN) has been approved releasing this special condition. 40. Recipient may not expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjustment Notice (GAN) informing the recipient of the approval. 41. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non - federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. OJP FORM 40002 (REV, 4 -88) Attachment B City of Federal Way Project Name: 1) Purchase of a body wire 2) Purchase of Adobe Pro Software 3) Purchase of Replacement Tasers 4) Purchase of Equipment for Evidence Room Project Cost: $30,695 Project Description: 1) Federal Way Police Department primarily utilizes a body wire during narcotics investigations. The recording /monitoring device provides monitoring capabilities and provides video and audio evidence of narcotic transactions. Project Cost: $16,185 2) Adobe Pro software provides Law Enforcement support personnel the ability to redact documents which are produced for the public under the public records act. Project Cost: $2,218.73 3) Federal Way Police Department deploys one Taser per commissioned officer. This tool is essential to the success of a non - lethal resolution to many physical encounters that Officers encounter on a daily basis. There are no replacement funds for this equipment in the primary budget. Project Cost: $7,000 4) Federal Way Police Department processes police evidence in a paperless environment. Since implementation of bar -code scanning, document scanning, inventory scanning in 2006; technology tools have become outdated. Replacement equipment is needed for bar -code scanning, document scanning, and inventory. Additional equipment is needed for evidence rejection and refrigeration. Project Cost: $5,290.95 Program Need: 1) Federal Way Police Department's current equipment is obsolete and no longer functional. The body wire is a technology improvement that provides officer /informant safety during narcotics transactions. The audio /video record of the transaction provides critical evidence in a criminal investigation. 2) Federal Way Police Department's records are primarily electronic /paperless. The public records act requires we provide copies of records to the public. These records often require redaction of information that is exempt from public disclosure. The Adobe Pro software is a technology improvement which allows the modification of PDF documents, increasing efficiency producing records. 3) The costs associated with the replacement of these necessary non - lethal law enforcement tools will have to come from an already taxed equipment line item and have a negative impact on the budget of other essential service related items or functions. Attachment B 4) Federal Way Police Department's Property/Evidence room is paperless, by utilizing bar - coding equipment and direct entry from officers in the field. This paperless environment was implemented in 2006 and much of the technology equipment is outdated or has been enhanced. Enhancements to the equipment will improve efficiency, and effectiveness. Program Activities for 4 -Year Grant Period: 1) The body wire equipment will be immediately deployed in the Special Investigations Unit. The equipment is expected to be used 8 -10 times per month, and additional deployments during major criminal investigations will also occur. 2) Currently there only a limited amount of Adobe Licenses available for use. The addition licenses will allow all staff on duty during a shift the ability to efficiently process PDA requests without having to move to a designated work station. 3) All commissioned officers are required to carry a Taser on their uniforms and that requirement will continue for years to come as the Taser is an invaluable tool for law enforcement. 4) Bar code scanners will be immediately purchased to replace obsolete or broken equipment. Further enhancements or replacements will occur that provide the most efficient effect. IE: document scanner, evidence rejection pass -back lockers, etc. Anticipated Coordination Efforts Involving JAG and Related Justice Funds: 1) The Federal Way Police Department continues to explore all opportunities to identify and utilize funds available to purchase needed equipment as well as other resources. Reduced annual budgets and seizure /forfeitures have not allowed for the department to replace this critical equipment. 2) Having a paperless records management system has increased efficiency especially with sharing information with other law enforcement agencies. What used to require teletypes, faxes and phone requests have been replaced with efficient email sharing of data. Having the adobe pro software enhances things even more. Some data must be redacted due to public records act exemptions. This software provides that needed enhancement to redact PDF documents. 3) The Taser has proven to be an effective non - lethal tool protecting Officers and more importantly causing less injury than traditional hands on methods. The Taser continues to evolve and improve and the department continues to explore all opportunities to identify and utilized funds available to purchase needed equipment. 4) Law Enforcement has rapidly moved into a highly technical environment such as paperless property evidence rooms. The efficiency and improvements will enhance the timely return of property to citizens, and continue the excellent record of evidence chain of custody in a paperless environment. Attachment B Project Objectives: 1) To enhance officer /informant safety through innovative technology improvements through the deployment of a body wire. The existence of audio /video recordings enhances narcotic and other major criminal case investigations, arrests and convictions. 2) Through advanced technology increase efficiency responding to Public Records Act requests. 3) Objective is to maintain a serviceable resource of Tasers for commissioned Officers to utilize while in the performance of their duties. The Taser has proven to be an effective tool in non - lethal use of force. The outcomes will continue to be achieved and the agency will have the opportunity to deploy the highest level of technology. Through advanced technology replace or enhance technical equipment that supports a paperless property /evidence room. Improvements will enhance the timely return of property to citizens, and continue the excellent record of chain of custody matters. Project Identifiers Less- Than - Lethal, Equipment- Video /Audio Recording, Drugs, Computer software /hardware, Equipment -- Forensic ATTACHMENT C FY 2014 JAG City of Seattle Joint Application — Budget Worksheet & Narrative A. Personnel CITY OF SEATTLE Name /Position Computation # of Crime Prevention Coordinator Salary monthly salary months # of positions (3 positions) B. Fringe Benefits CITY OF SEATTLE Name/Position $6,291 10.5 3 Computation monthly # of Cost $198,167 I TOTAL: $198,167 1 Cost Crime Prevention Coordinator Salary benefits months # of positions (3 positions) G. Consultants /Contracts CITY OF AUBURN: $1,762 10.5 3 $55,493 TOTAL: $55,493 Seattle SubTotal: $253,660 I OT Rate # of Hrs Teen Late Night Program Officer OT Citizen's Police Academy Program Officer OT Fireworks Emphasis Program Officer OT $87.00 40.33 $87.00 35.63 $87.00 234.48 $3,509 $3,100 $20,400 I Auburn SubTotal: $27,009 CITY OF BELLEVUE: Item Computation IP Server and Hard Drive Storage for Covert Camera System Camcorder for live streaming videos over a static IP address Cost IBellevue SubTotal: $12,000 $3,560 $15,560 CITY OF BURIEN: Purpose Location Computation Cost Overtime for Foot/Bicycle Patrol Program 160 hours x $75/hour $12,000 3 officers x Defense Tactical Training Registration Seattle area $300 /each $900 3 officers x Gang Training Registration Seattle area $250 /each $750 1 officer x Forensic Computer Training Registration TBD $1,000 /each $1,000 Forensic Computer Training Airfare TBD 1 Roundtrip Airfare $500 Page 1 ATTACHMENT C FY 2014 JAG City of Seattle Joint Application — Budget Worksheet & Narrative Forensic Computer Hotel/Per Diem IACP Conference Registration IACP Conference Travel IACP Conference Hotel/Per Diem Overtime for Trainings TBD TBD TBD TBD Automated External Defibrillators (AED) for police cars Forensic Computer Workstation Misc. Police Equipment CITY OF FEDERAL WAY: Item OCULUS recorder 16G body wire & related equipment Adobe Pro Software Taser Evidence Bar- coding, scanning, related equipment CITY OF KENT: Item Patrol Officer OT - Hot Spot Emphasis (2014 -2015) Patrol Officer OT (Hot Spot Emphasis - 2016) Social Security Retirement GPS units for vulnerable populations Spy Alarms Facial Recognition Workbench Graffiti Removal Kits Corrections Programs Work Crew Equipment 5 days x $200 /day 1 Chief x $350 /each 1 Roundtrip Airfare 5 days x $200 /day 20 hours x $75 2 units x $1,000 each Various components $1,000 $350 $500 $1,000 $1,500 $2,000 $2,110 $1,875 Burien SubTotal: 525,485 Computation 1 8 7 Cost 277.34 1,000 $16,185 $2,219 $7,000 $5,291 Federal Way SubTotal: $30,695 Computation $69.27/hour x 107 hours $71.35/hour x 105 hours $14,903.64 x.0765 $14,903.64 x .06 Cost $200 /unit x 16 units $3000 /unit x 5 units 1 software x $13,000 each $100 x 50 kits 2 weed eaters x $553.50 each 3 blowers x $1,070 each $7,412.00 $7,492.00 $1,140.00 $894.00 $3,200 $15,000 $13,000 $5,000 $1,107 $3,210 I Kent SubTotal: 557,455 KING COUNTY Item Computation Warrant Prevention Program: MetroCenter YMCA Alive & Free Program - WPP services Apr -Dec 2015 University of Washington, Public Behavioral Health & Justice Policy Division - Evaluation District Court Data Clean -Up Program: TLT -TBD (Salary) TLT -TBD (Fringe Benefits) Page 2 Cost Range 55 Step 1 estimate 1,940.25 hrs $30.6033 hour est FCA, FHI, Flex Benefits, retirement and Ind Ins $13.57 hour est hours 1940.25 $106,000 $10,000 $59,378 $26,331 ATTACHMENT C FY 2014 JAG City of Seattle Joint Application — Budget Worksheet & Narrative King County SubTotal: $201,709 CITY OF RENTON: Purpose Computation Cost Direct Victim Services Assistance for victims protection /relocation $10,000 (Items purchased vary depending on needs of the DV Program victim/investigation) $7,482 Domestic Violence Training Conference Location and # of employees TBD $3,000 (Price will vary depending on location) Additional Domestic Violence Training Location and# of employees TBD $3,000 Direct Victim Services varied, depending on victim needs $5,000 Office supply's for Domestic Violence program (pamphlets, brochures, educational materials, other items needed) (Items and price will vary depending on the needs of the program) $100 per month x 20 months Renton SubTotal: CITY OF SEATAC: Item Overtime (Active Shooter Training) Miscellaneous Training Supplies CITY OF SHORELINE: Item Window Tint Meters SECTOR Printer SECTOR Scanner Digital Cameras Lockout Kits Rescue first aid kits CITY OF TUKWILA: Items PA System Generator Bike Gear Go -Bags Less Lethal System Taser Training Cartridges $2,000 $30,482 Computation $100 X 141 hours Cost $14,100.00 $7 1 SeaTac SubTotal: $14,107 Computation 12 x $84.26 4x $354.78 4x $250.76 8x $208.04 9x $54.70 60 x $78.73 Cost $1,011 $1,419 $1,003 $1,664 $492 $4,725 Shoreline SubTotal: $10,314 Computation 1 system @ $1,364 each 1 generator @ $2,566 each 6 sets @ $483 each 28 bags @ $233.37 each 2 units @ $1,500 each 120 cartridges @ $25 each Cost $1,364 $2,556 $2,898 $6,534 $3,000 $3,000 Tukwila SubTotal: 519,352 GRAND TOTA1. Page 3 ATTACHMENT C FY 2014 JAG City of Seattle Joint Application — Budget Worksheet & Narrative Budget Narrative A. Personnel ($198,167) A request of $198,167 is included for City of Seattle for salary costs associated with preservation of 3 Crime Prevention Coordinator Positions in the Seattle Police Department. This amount will pay for 10.5 months in 2015. B. Fringe Benefits ($55,493) A request of $55,493 is included for City of Seattle for fringe benefit costs associated with preservation of 3 Crime Prevention Coordinator Positions in the Seattle Police Department. Fringe benefits are City of Seattle standard fringe benefits for civilian personnel, and include FICA, Health Care Medicare, Life Insurance, Retirement, Workers Comp, EAP, Disability Insurance, and Death Benefits, and are calculated at a rate of approximately 26% of base salary. G. Consultants /Contracts ($432,168) As the fiscal agent, City of Seattle will enter into Interagency Agreements with all of the sub - agencies listed below. Sub - Agencies will be required to spend their funds, and then request reimbursement from City of Seattle. Therefore, we are listing all of the costs associated with their programs under Consultants /Contracts: City of Auburn ($27,009) A request of $27,009 will cover Auburn Police Officer overtime costs associated with three programs requested by City of Auburn: Teen Late Night, Citizen's Police Academy, and Fireworks Emphasis Patrols. At an average overtime rate of $87, approximately 310 hours of overtime will be worked. City of Bellevue ($15,560) A request of $15,560 will be used to purchase Video Surveillance Tools that will enhance the Police Department's ability to record, store, and view evidentiary video in a manner that is not available today. It will also allow multiple law enforcement personnel access to view video streams via their own Smart devices. City of Burien ($25,485) A request of $12,000 will cover overtime costs related to a new Foot/Bicycle Patrol program in the downtown Burien area (at an average overtime rate of $75 per hour, approximately 160 hours of overtime will be worked; a request of $7,500 will used for police officer training and training associated overtime; and $5,985 will be used to purchase 2 Automated External Defibrillators (AED) for police cars, and equipment to improve police officer safety and increase public safety. Page 4 ATTACHMENT C FY 2014 JAG City of Seattle Joint Application — Budget Worksheet & Narrative City of Federal Way ($30,695) A request of $30,695 is included to support 4 projects: $16,185 is included to purchase video and audio recording for the Narcotics Unit; $2,219 is included to purchase Adobe Pro Software for law enforcement personnel for public disclosure requests; $7,000 is included to purchase one Taser;. and $5,291 is included for the purchase of bar code scanning, document scanning, and inventory for police evidence. City of Kent ($57,455) A request of $57,455 is included to support overtime and police programs for Kent Police Department: $16,938 is included to pay Police Officer overtime for hotspot policing (approximately 212 hours of overtime will be worked during 2014, 2015, and 2016); and $40,517 is included to purchase GPS units for vulnerable populations, spy alarms, a facial recognition workbench, graffiti removal kids, and work crew equipment. King County ($201,709) King County is requesting funding to support two King County Projects, including $116,000 to support a Warrant Prevention Program, and $85,709 to support a District Court Data Clean -Up Program. City of Renton ($30,482) City of Renton is requesting $30,482: $8,000 is included for Domestic Violence Training and Conferences; $17,482 is included for protection, relocation, and emergency needs of domestic violence victims; and $2,000 is included to purchase office items and supplies for the Domestic Violence Program in the Renton Police Department. City of SeaTac ($14,107) A request of 14,100 is included for 141 hours of overtime for Active Shooter Training and $7 is included for miscellaneous training supplies. City of Shoreline ($10,314) A request of $10,314 is included to purchase law enforcement equipment for Shoreline Police Officers: 12 window tint meters, 4 complete SECTOR units, 8 digital cameras, 9 lockout kits, and 60 rescue first aid kits. City of Tukwila ($19,352) A request of $19,352 is included to purchase law enforcement equipment for Tukwila Police Officers: PA System, Firearms Trailer Generator, Community Policing Team Bike Gear, Go- Bags, Less Lethal System, and Taser Training Cartridges. Page 5