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LUTC PKT 02-01-2016City of Federal Way City Council Land Use/Transportation Committee February 1, 2016 City Hall 5:30 p.m . Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Action Topic Title/Description Presenter Page or Info Council Date Time A. Approval of Minutes: January 5, 2016 Upton 3 Action N/A 5 min B. Sacajawea Middle School Safe Route to Mullen 5 Action February 16, 2016 5 min School (SRTS) -30% Design Status Report Consent c. S 356th Street (Pacific Highway South to Chandra 7 Action February 16, 2016 5 min Enchanted Parkway) Improvement Project -Consent Schedule 74 Undergrounding Agreement with Puget Sound Energy D. Grant Funding for Transportation Mulkey 19 Action February 16, 2016 5 min Improvement Projects -Authorization to Consent Submit Applications E. Hennes Annexation Request Herrera 23 Action February 16, 2016 5 min Consent F. Citywide Flashing Yellow Arrow Retrofits Long 31 Action February 16, 2016 5 min Project -Bid Award Consent G. Authorize Staff to Accept King County Thurlow 37 Action February 16, 2016 5 min Regional Wastewater Treatment Division Consent Water Quality Improvement Grant Award and Enter Into all Necessary Agreements H. Authorization to Apply for the 2017 King Thurlow 39 Action February 16, 2016 5 min County Conservation Futures Fund Program Consent I. Pete von Reichbauer Way S (20th Ave) and Appleton 43 Action February 16, 2016 5 min S 316th Street Sidewalk Replacement Project Consent -Contract Award as a Change Order to the PAEC Project 4. OTHER 5. FUTURE MEETINGS/ AGENDA ITEMS: The next LUTC meeting will be Monday, March 7, 2016 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN Committee Members Kelly Maloney, Chair Lydia Assefa-Dawson, Member Mark Koppang, Member City Staff Marwan Salloum P.E, Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 This page left blank intentionally. 2 City of Federal Way City Council Land Use/Transportation Committee January 5, 2016 6:00 o.m. City Hall Council Chambers MEETING SUMMARY Committee Members in Attendance: Acting Committee Chair Kelly Maloney and Committee member Lydia Assefa-Dawson. Council members in attendance: Jeanne Burbidge. Staff in Attendance: Public Works Director Marwan Salloum, Community Development Director Michael Morales, Deputy Public Works Director/PAEC Project Director William Appleton, Assistant City Attorney Mark Orthmann, Surface Water Manager Theresa Thurlow, City Traffic Engineer Rick Perez, Planner Manager Isaac Conlen, Principal Planner Margaret Clark, Senior Transportation Planning Engineer Sarady Long, Senior Planner Stacey Welsh and Administrative Assistant II Shawna Upton. 1. CALL TO ORDER Acting Chair Maloney called the meeting to order at 6:00 PM . 2. PUBLIC COMMENT (3 minutes) There were no public comments. 3. COMMITTEE BUSINESS Topic Title/Description A. Approval of Minutes: December 7, 2015 B. Committee approved the December 7, 2015, LUTC minutes as presented. Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 2-0 Ordinance: Relating to City Center Planned Action and Amending FWRC 14.15.130 Ms. Welsh explained the planned action designation means that further environmental review on development within the designated planned action area would not be necessary if the proposed development is consistent with the levels of development that are contained in the adopted planned action ordinance. There are many benefits of a planned action. It incentivizes the type of development that would complement the city's vision for downtown, it provides an incentive in support of business attraction and expansion, streamlines permit review process, increases predictability of permitting outcomes, creates an advantage for attracting investment compared to other jurisdictions that may not have a planned action in place and also signals to the marketplace that the City is serious about attracting investment. She briefly outlined the changes made and timeline of the amendment. Committee forwarded Option #1 as presented. Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 2-0 Forward to Council N/A January 19, 2016 Ordinance First Reading and Enactment Committee Members Kelly Maloney, Member Lydia Assefa-Dawson, Member 3 City Staff Marwan Salloum, P.E., Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 c. Amended 2016 Planning Commission Work Program Ms. Clark provided a summary of the proposed changes for the 2016 Planning Commission Work Program. The first amendment is to the sign code in response to a Supreme Court Case which requires sign codes to be content neutral. This means that sign regulations should only specify what types of signs are allowed, where they can be placed and what size they can be and cannot regulate what is actually written on the sign. The second amendment is also in response to a Supreme Court Case which states that a jurisdiction can only require dedication of open space that is directly related to the impact that a subdivision would have on our park system. This means that a jurisdiction cannot require a specific percent of every subdivision be dedicated as open space. Ms. Clark briefly stated the timeline for the changes. A brief discussion was held regarding tiny homes, if they would be impacted by these changes, and open space. Committee forwarded Option #1 as presented. Moved: Assefa-Dawson Seconded: Maloney Passed: Unanimously, 2-0 4. OTHER 5. FUTURE MEETINGS/AGENDA ITEMS: January 19, 2016 Business The next LUTC meeting will be Monday, February 1, 2016 at 5:30 p.m. in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at 6:13 PM. COMMITTEE APPROVAL: Kelly Maloney, Acting Chair Committee Members Kelly Maloney, Member Lydia Assefa-Dawson, Member Attest: Lydia Assefa-Dawson, Member 4 Shawna Upton, Administrative Assistant II City Staff Marwan Salloum, P.E, Public Works Director Shawna Upton, Administrative Assistant II 253-835-2703 COUNCIL MEETING DATE: February 16, 2016 ITEM#: __ --------------· CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Sacajawea Middle School Safe Route to School (SRTS) -30% Design Status Report POLICY QUESTION: Should the Council authorize staff to proceed with design of the Sacajawea Middle School Safe Route to School (SRTS) Project and return to the LUTC and Council at the 85% design completion for further reports and authorization? COMMITTEE: Land Use and Transportation Committee CATEGORY: [gj Consent O City Council Business O Ordinance O Resolution MEETING DATE: February I, 2016 Public Hearing ther STAFF REPORT BY: Christine Mullen, P.E., Street_ y terns Proj�ct EngJ.nee EPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated Fe6ruary l, 20 I 6. Options Considered: _ _ __ __ _ _ _ _ _ _ I.Authorize staff to proceed with the design of the Sacajawea Middle School Safe Route to School (SRTS) Project and return to the LUTC and Council at the 85% design completion stage for further reports and authorization. 2.Do not authorize staff to proceed with finalizing the present design of this project and provide direction to staff. MAYOR'S RECOMMENDATION: The mayor recommends Option l be forwarded to the February 16, 2016 Council Consent Agenda for approv. t MAYOR APPROVAL: }i:;6· ,,'1.,\\f� Initial/Date CHIEF OF STAFF: COMMITTEE RECOMMENDAT : I move to forward Option I to the February 16, 2016 Council Consent Agenda for approval. Kelly Maloney, Chair Lydia Assefa-Dawson, Member Mark Koppang, Member PROPOSED COUNCIL MOTION: "! move to authorize staff to proceed with the design of the Sacajawea Middle School Safe Route to School (SRTS) Project and return to the LUTC and Council at the 85% design completion stage for further reports and authorization. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COllNCIL ACTION: O APPROVED O DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) REVISED-1/2015 5 COUNCIL BILL# 1 5T reading Enactment reading ORDINANCE# RESOLllTJON # DATE: February I, 2016 CITY OF FEDERAL WAY MEMORANDUM TO: Land Use and Transportation Committee VIA: FROM: Jim Ferrell, Mayor ~ Marwan Salloum, P .E., Public Works Director~ Christine Mullen, P.E., Street Systems Project Engineer ~ Sacajawea Middle School Safe Route to School (SRTS)-"3 0% Design Status Report SUBJECT: BACKGROUND: This project provides an 8 ft. sidewalk and bicycle lane on the south side of Dash Point Rd from the improvement at Redondo Way S to the entrance to Sacajawea Middle School; providing a planter strip separating the sidewalk and roadway, illumination, and ADA ramps. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 30% complete, which includes the following completed tasks: • Topographical Surveys • Utility Coordination • Project Design to 30% Ongoing Tasks Include: • Preliminary Contract Specifications • Project Design to 85% • NEPA and 4(t) Documentation and Submittals PROJECT ESTIMATED EXPENDITURES: Design 2016 Construction Cost I 0% Construction Contingency 15% Construction Management TOT AL PROJECT COSTS AVAILABLE FUNDING: SRTS Grant (Federal) Budgeted City Funds in 2015 TOT AL AVAILABLE BUDGET $300,000 960,000 96,000 144,000 $1,500,000 $1,200,000 $300,000 $1,500,000 As we proceed with the project design, the total project costs will be refined and presented to the Committee and Council at the 85% design completion status report for further action. This project is scheduled for construction in the summer of 2016. 6 COUNCIL MEETING DATE: February 16, 2016 ITEM#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: South 356th Street (Pacific Highway South to Enchanted Parkway) Improvement Project-Schedule 74 Undergrounding Agreement with Puget Sound Energy. POLICY QUESTION: Should the Council approve S356th Street (Pacific Highway South to Enchanted Parkway) Improvement Project-Schedule 74 Undergrounding Agreement with Puget Sound Energy? COMMITTEE: Land Use and Transportation Committee CATEGORY: 1:8] Consent O City Council Business D Ordinance O Resolution MEETING DATE: February 1, 2016 D D Public Hearing Other STAFF REPORT BY : NAYEEN CHANDRA , P .E., Street Sy tern Project Engin eer DEPT: Public Works Attachments: 1. Land Use and Transportation Committee memorandum dated February 1, 2016 2. Schedule 74 Undergrounding Agreement with Puget Sound Energy Options Considered: 1. Authorize the Mayor to execute the Schedule 74 Undergrounding Agreement between the City of Federal Way and Puget Sound Energy for the South 356th Street (Pacific Highway South to Enchanted Parkway) Improvement Project. 2. Do not authorize the Mayor to execute the Schedule 74 Undergrounding Agreement between the City of Federal Way and Puget Sound Energy for the South 356th Street (Pacific Highway South to Enchanted Parkway) Im provement Project and provide direction to staff. MAYOR'S RECOMMENDA TrON: The Mayor recommends forwarding Option 1 to the February 16, 2016 City Council Consent Agenda for appro DIRECTOR APPROVAL: CHIEF OF STAFF: COMMITTEE RECOMM DATION: I move to forward the proposed Agreement to the February 16, 2016 consent agenda for approval. Kelly Maloney, Chair Lydia Assefa-Dawson, Member Mark Koppang, Member PROPOSED COUNCIL MOTION: "I move approval of the S356th Street (Pacific Highway South to Enchanted Parkway) Improvement Project-Schedule 74 Undergrounding Agreement effective February 16, 2016 and authorize the Mayor to sign said agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: O APPROVED D DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) REVISED -1/2015 7 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION# DATE: TO: VIA: FROM: SUBJECT: February 1, 2016 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor \\ _ ~ Marwan Salloum, P.E., Public Works Director ~ ...- Naveen Chandra, P.E., Street Systems Project Engineer ~ S356th Street (Pacific Highway South to Enchanted Parkway) Improvement Project-Schedule 74 Undergrounding Agreement with PSE BACKGROUND: This project would result in the construction of a continuous 5-lane urban arterial with bike lanes between Pacific Highway South and Enchanted Parkway. The project will also include utility relocation, storm drainage improvements, paving, curb and gutter, sidewalk, street lighting, traffic signal modification, signing, channelization, and landscaping. The City has identified the undergrounding of the overhead utility distribution lines along the S 356th Street as part of the improvement project. It is in the City's and the public interest to underground the overhead utility distribution lines in this area. The City has the authority to enter into a Schedule 74 underground Conversion agreements with Puget Sound Energy ("PSE") under PSE's Electric Tariff G, through which PSE would bear some of the cost of undergrounding its local power distribution lines. Therefore, the City desires to enter into the Schedule 74 agreement with PSE to underground the overhead utility distribution lines. The City's share of cost to undergrounding is approximately $150,000. K:\LUTC\2016\02-01-16 S356th Street Improvement Project -PSE SCH 74.doc 8 SCHEDULE 74 UNDERGROUND CONVERSION Project Design Agreement Project Name: South 356 1h Street Improvements Schedule 74 Conversion ProjectNumber: 101096119 THIS Agreement, dated as of this 29 1 h day of December 2015, is made by and between The City of Federal Way, a Municipal Corporation (the "Government Entity"), and PUGET SOUND ENERGY, Inc., a Washington Corporation (the "Company"). RECITALS A . The Company is a public service company engaged in the sale and distribution of electric energy and, pursuant to its franchise or other rights from the Government Entity, currently locates its electric distribution facilities within the jurisdictional boundaries of the Government Entity. B. The Government Entity is considering conversion of the Company's existing overhead electric distribution system to a comparable underground electric distribution, as more specifically described in the Scope of Work (as defined in paragraph 2, below) furnished to the Company by the Government Entity (the "Conversion Project"). C. The Government Entity has requested that the Company perform certain engineering design services and otherwise work cooperatively with the Government Entity to develop a mutually acceptable Project Plan (as defined in paragraph 6, below) for the Conversion Project, in accordance with and subject to the terms and conditions of this Agreement (the "Design Work"). D. The Government Entity and the Company wish to execute this written contract in accordance with Schedule 74 of the Company's Electric Tariff G ("Schedule 74") to govern the Design Work for the Conversion Project. AGREEMENT The Government Entity and the Company therefore agree as follows : 1. Unless specifically defined otherwise herein, all terms defined in Schedule 74 shall have the same meanings when used in this Agreement. 2 . The Government Entity shall, within ten (10) business days after the date of this Agreement , provide the Company with a written scope of work for the Conversion Project which includes, among other things, (a) a reasonably detailed description of the scope of the work required for the Conversion Project, (b) a list of the key milestone dates for the Conversion Project, (c) reasonably detailed drawings showing any associated planned improvements to the Public Thoroughfare, and (d) a statement as to whether the Government Entity desires to install the ducts and vaults for the Conversion Project (the "Scope of Work"). The Government Entity shall provide the Company two (2) hard copies of the Scope of Work and a copy of the relevant electronic file(s) in a mutually agreed electronic format. 3 . Within ten (10) business days of its receipt of the Scope of Work , the Company shall prepare and submit to the Government Entity (a) a reasonably detailed , good faith estimate of the cost to perform the Design Work (the "Design Cost Estimate"), and (b) a proposed schedule for completion of the Design Work which , to the extent reasonably practicable , reflects the applicable key milestone dates Design Agreement, Attachment "A" to Schedule 74 , Page 1 South 356 1h Street improvements 9 specified in the Scope of Work and provides for completion of the Design Work within ninety (90) business days from the date the Company receives the Government Entity's notice to proceed under paragraph 5, below (the "Design Schedule"). The proposed Design Cost Estimate and the proposed Design Schedule shall be based upon the then-current Scope of Work. Unless otherwise specified in the Scope of Work, the Design Work shall not include negotiation or acquisition of third party property rights but shall include preliminary planning between the Company and the Government Entity regarding their respective obligations for negotiating and acquiring third party property rights. 4 . Within ten ( 10) business days after the Government Entity's receipt of the proposed Design Cost Estimate and the proposed Design Schedule from the Company, the Government Entity and the Company shall meet in order to (a) review the proposed Design Cost Estimate, (b) review the proposed Design Schedule; (c) review the Scope of Work, and (d) make any changes necessary to create a final Scope of Work, final Design Cost Estimate, and final Design Schedule that are reasonably acceptable to both parties. If the parties are unable to agree upon a final version of the Scope of Work, Design Cost Estimate, and/or Design Schedule, then either party may, by written notice to the other party, submit the matter for resolution pursuant to the dispute resolution procedures in paragraph 16, below. The final Scope of Work, Design Cost Estimate and Design Schedule, once determined in accordance with this paragraph 4, may thereafter be changed or amended only in accordance with the change procedures set forth in paragraph 13, below. 5. The Government Entity shall, within ten (10) business days after determination of the final of the Scope of Work, Design Cost Estimate, and Design Schedule, issue (a) a written notice to proceed which shall delineate the final Scope of Work, Design Cost Estimate, and Design Schedule, or (b) a written notice to terminate this Agreement without cost to the Government Entity. If the Government Entity terminates this Agreement, the costs incurred by the Company in preparing and submitting the Design Cost Estimate and the Design Schedule shall not be reimbursable to the Company, and the rights and obligations of the parties under this Agreement shall be terminated in their entirety and without liability to either party. 6. Following the Company's receipt of the notice to proceed, and within the applicable time period specified in the Design Schedule, the Company shall, with the cooperation and assistance of the Government Entity as outlined in this Agreement, prepare a project plan for the Conversion Project , (the "Project Plan") which shall include, among other things, the following: (a) a detailed description of the work that is required to be performed by each party and any third party in connection with the Conversion Project (the "Construction Work"), (b) the applicable requirements, drawings, and specifications for the Construction Work, (c) a description of any operating and other property rights that are required to be obtained by each party for the Conversion Project (and the requirements and specifications with respect thereto), (d) a detailed estimate of the costs to be incurred by each party in its performance of the Construction Work, and ( e) a detailed schedule for completing the Construction Work (including, without limitation, the dates for delivery of the ducts and vaults and other materials for use at the site of the Construction Work). 7. The Government Entity shall be responsible for coordinating the Design Work with all other design work to be performed in connection with the Conversion Project and any associated planned improvements to the Public Thoroughfare. The parties shall work together in an effort to mitigate the costs of the Conversion Project to each party, including, without limitation, identifying ways to accommodate the facilities of the Company to be installed as part of the Conversion Project within the Public Thoroughfare. 8 . Within the applicable time period specified in the Design Schedule, the Company shall prepare and submit to the Government Entity a proposed initial draft of the Project Plan. The parties understand and acknowledge that the proposed Project Plan submitted by the Company shall be preliminary in nature and shall not include, without limitation, information required to be supplied by the Government Entity (e.g., scope and estimate of the cost of the Construction Work to be performed by the Government Entity). Design Agreement, Attachment "A" to Schedule 74, Page 2 South 356 1h Street improvements 10 9. Within the applicable time period specified in the Design Schedule, the Government Entity shall (a) review the proposed Project Plan submitted by the Company, (b) complete any information required to be supplied by the Government Entity, (c) make any changes required to conform the proposed Project Plan to the Scope of Work and this Agreement, and (d) return the amended Project Plan to the Company. 10 . Within the applicable time period specified in the Design Schedule , the Company shall review the amended Project Plan submitted by the Government Entity and notify the Government Entity in writing of either the Company's acceptance of, or the Company's specific objections to, the amended Project Plan. If the Company makes any objection to the amended Project Plan, and the parties are unable to resolve the objections and mutually agree upon the Project Plan prior to the final design date specified in the Design Schedule, then either party may, by written notice to the other party, submit the matter for resolution pursuant to the dispute resolution procedures in paragraph 16 , below. The Project Plan , as mutually agreed upon by the parties or established through the dispute resolution process, shall be attached to and incorporated in a Project Construction Agreement substantially in the form attached hereto as Exhibit A (the "Construction Agreement") which is to be signed by the parties prior to commencement of the Construction Work. 11 . The parties intend and agree that the Design Work and the Project Plan in its final form shall conform to the following requirements: (a) The Project Plan shall, if requested by the Government Entity in its initial Scope of Work, specify that the Government Entity shall install the ducts and vaults for the Conversion Project; provided that (i) the parties mutually agree upon and set forth in the Project Plan (A) the costs of such installation work to be included in the Cost of Conversion, and (B) the specifications and standards applicable to such installation work, and (ii) such installation work is accomplished by the Government Entity in accordance with the applicable design and construction specifications provided by the Company and set forth in the Project Plan. (b) Each estimate of the costs to be incurred by a party shall , at a minimum, be broken down by (i) the design and engineering costs , (ii) property and related costs, including any costs of obtaining operating rights, and (iii) construction costs , including and listing separately inspection, labor, materials , and equipment. (c) All facilities of the Company installed as part of the Conversion Project shall be located, and all related property and operating rights shall be obtained, in the manner set forth in the applicable provisions of Schedule 74. The Project Plan shall describe in detail the location of such facilities, any related property and operating rights required to be obtained , and the relative responsibilities of the parties with respect thereto. (d) The schedule set forth in the Project Plan for completing the Construction Work shall include , at a min imum , milestone time periods for completion of the Trenching , installation of ducts and vaults , the construction and removal of any Temporary Service, and the removal of overhead facilities. (e) The Project Plan may include the specification of work and requirements for Government- Requested Upgrades and Company-Initiated Upgrades; provided, however, that the costs incurred by the Company with respect to the design and engineering of Company-Initiated Upgrades shall not be included in the costs reimbursable to the Company under this Agreement or the Construction Agreement. For purposes of the foregoing, (i) the term "Government- Requested Upgrade" shall mean any feature of the Underground Distribution System which is requested by the Government Entity and is not reasonably r equired to make the Underground Distribution System comparable to the overhead distribution system be ing replaced , and (ii) the term "Company-Initiated Upgrade" shall mean any feature of the Underground Distribution System which is required by the Company and is not reasonably required to make the Underground Distribution System comparable to the overhead distribution system being replaced. For Design Agreement, Attachment "A" to Schedule 74 , Page 3 South 356 1h Street improvements 11 purposes of subparagraph (ii), above, a "comparable" system shall include, unless the parties otherwise agree, the number of empty ducts (not to exceed two (2), typically having a diameter of 6" or less) of such diameter and number as may be specified and agreed upon in the final Scope of Work necessary to replicate the load-carrying capacity (system amperage class) of the overhead system being replaced . For purposes of subparagraph (i), above, any empty ducts installed at the request of the Government Entity shall be a Government-Requested Upgrade. (f) The Project Plan shall set forth all specifications, design standards and other requirements for the Construction Work and the Conversion Project, including, but not limited to, the following: (i) applicable federal and state safety and electric codes and standards, (ii) applicable construction and other standards of the Company, and (iii) applicable street design and other standards of the Government Entity which are in effect as of the commencement of the Conversion Project. 12. Upon request of the Government Entity, and in any event at the times specified in the Design Schedule, the Company shall provide periodic reports which compare the actual costs of the Design Work incurred to that point in time to the Design Cost Estimate, as changed or amended in accordance with paragraph 13, below. Further, if at any time the Company reasonably expects that the actual cost of the Design Work will exceed the Design Cost Estimate, as changed or amended in accordance with paragraph 13, below, the Company shall notify the Government Entity immediately. Upon receipt of the Company's notice, the Government Entity may, at its option, (a) notify the Company in writing that this Agreement is terminated ; or (b) request a reasonably detailed explanation supported by documentation (reasonably satisfactory to the Government Entity) to establish that the actual costs in excess of the Design Cost Estimate are : (i) reasonable , (ii) consistent with the Scope of Work, and (iii) consistent with sound engineering practices. If the Government Entity requests an explanation, the Government Entity shall, within ten (10) business days after receipt of the explanation, (a) change the Scope of Work in accordance with paragraph 13, below, or (b) direct the Company to continue with the Design Work without a change in the Scope of Work, but reserving to the Government Entity the right to dispute the reasonableness of the costs to be paid the Company under paragraph 14 , below, in accordance with the dispute resolution procedures in paragraph 16, below, or (c) direct the Company to discontinue performing the Design Work pending resolution, pursuant to paragraph 16, below, of any dispute regarding the reasonableness of the costs, in which event the Design Schedule will be adjusted to reflect the delay, or (d) notify the Company in writing that this Agreement is terminated. In the event the Government Entity terminates this Agreement or discontinues the performance of the Design Work under subparagraph (c), above, for more than ninety (90) days, the Government Entity shall pay the Company for all costs incurred by the Company in its performance of the Design Work prior to the date the Company receives the Government Entity's notice of termination, plus any costs incurred by the Company for materials and other items ordered or procured by the Company with the prior authorization of the Government Entity in order to meet the schedule for the Conversion Project. The foregoing payment obligation shall survive any termination of this Agreement. Design Agreement, Attachment "A" to Schedule 74, Page 4 South 355th Street improvements 12 13. (a) Either party may, at any time, by written notice thereof to the other party, request changes to the Scope of Work (a "Request for Change"). No Request for Change shall be effective and binding upon the parties unless signed by an authorized representative of each party. If any approved Request for Change would cause an increase in the cost of, or the time required for, the performance of any part of the Design Work, an equitable adjustment in the Design Cost Estimate and the Design Schedule shall be made to reflect such increase. The parties shall negotiate in good faith with the objective of agreeing in writing on a mutually acceptable equitable adjustment. If the parties are unable to agree upon the terms of the equitable adjustment, either party may submit the matter for resolution pursuant to the dispute resolution procedures in paragraph 16, below. Notwithstanding any dispute or delay in reaching agreement or arriving at a mutually acceptable equitable adjustment, each party shall, if requested by the other party, proceed with the Design Work in accordance with the Request for Change. Any such request to proceed must be accompanied by a written statement setting forth the requesting party's reasons for rejecting the proposed equitable adjustment of the other party. (b) The Design Cost Estimate and/or the Design Schedule shall be equitably adjusted from time to time to reflect any change in the costs or time required to perform the Design Work to the extent such change is caused by: (i) any Force Majeure Event under paragraph 17, below, (ii) the discovery of any condition within the Conversion Area which affects the scope, cost, schedule or other aspect of the Design Work and was not known by or disclosed to the affected party prior to the date of this Agreement, or (iii) any change or inaccuracy in any assumptions regarding the scope, cost, schedule or other aspect of the Design Work which are expressly identified by the parties in the final Scope of Work. Upon the request of either party, the parties will negotiate in good faith with the objective of agreeing in writing on a mutually acceptable equitable adjustment. If, at any time thereafter, the parties are unable to agree upon the terms of the equitable adjustment, either party may submit the matter for resolution pursuant to the dispute resolution provisions in paragraph 16, below. 14 . Upon completion of the Design Work (i.e., the date on which the Project Plan is final under paragraph 10, above, either by mutual agreement of the parties or as established through the dispute resolution procedures), the Government Entity shall pay the Company all actual, reasonable costs to the Company for the Design Work (which, if disputed in good faith by the Government Entity, may be submitted by either party for resolution pursuant to the dispute resolution provisions in paragraph 16, below), plus any costs incurred by the Company for materials and other items ordered by the Company with the prior authorization of the Government Entity in order to meet the schedule for the Conversion Project. If, thereafter, the Construction Agreement is executed by the parties and the Conversion Project is completed within five (5) years from the date of this Agreement, the full amount of the costs incurred by the Company in its performance of the Design Work shall be included in the "Shared Company Costs" under the Construction Agreement and any payment of such amounts under this Agreement shall be credited to the Government Entity in calculating the "Net Amount" payable under the Construction Agreement. 15. Within sixty (60) business days after completion of the Design Work, the Company shall issue to the Government Entity an itemized invoice for the amounts payable under this Agreement. Such invoice shall be in a form mutually agreed upon by the Company and the Government Entity and shall, at a minimum, itemize the design and engineering costs, including and listing separately inspection, labor, materials and equipment. In the event the Government Entity does not verify such invoice within ten (10) business days of receipt, the Government Entity shall provide a written request to the Company specifying the additional information needed to verify the invoice . The Company will provide, within a reasonable period after receipt of any request, such documentation and information as the Government Entity may reasonably request to verify such invoice. The Government Entity shall pay the Company all amounts payable under this Agreement within thirty (30) days after receipt of the Company's invoice. Payment as provided in this Agreement shall be full compensation for the Company's performance of the Design Work, including without limitation all services rendered and all materials, supplies, equipment, and incidentals necessary to complete the Design Work. Design Agreement, Attachment "A" to Schedule 74, Page 5 South 356 1h Street improvements 13 16. Dispute Resolution Procedures: (a) Any dispute, disagreement or claim arising out of or concerning this Agreement must first be presented to and considered by the parties . A party who wishes dispute resolution shall notify the other party in writing as to the nature of the dispute. Each party shall appoint a representative who shall be responsible for representing the party's interests. The representatives shall exercise good faith efforts to resolve the dispute . Any dispute that is not resolved within ten (10) business days of the date the disagreement was first raised by written notice shall be referred by the parties' representatives in writing to the senior management of the parties for resolution . In the event the senior management are unable to resolve the dispute within twenty (20) business days (or such other period as the parties may agree upon), each party may pursue resolution of the dispute through other legal means consistent with the terms of this Agreement. All negotiations pursuant to these procedures for the resolution of disputes shall be confidential and shall be treated as compromise and settlement negotiations for purposes of the state and federal rules of evidence . (b) Any claim or dispute arising hereunder which relates to the Scope of Work, Design Cost Estimate, and Design Schedule under paragraph 4, above; the Project Plan under paragraph 10, above; or any Request for Change (including, without limitation, any associated equitable adjustment) under paragraph 13, above; and is not resolved by senior management within the time permitted under paragraph 16(a), above, shall be resolved by arbitration in Seattle, Washington, under the Construction Industry Arbitration Rules of the American Arbitration Association then in effect. The decision(s) of the arbitrator(s) shall be final, conclusive and binding upon the Parties. All other disputes shall be resolved by litigation in any court or governmental agency, as applicable, having jurisdiction over the Parties and the dispute. ( c) In connection with any arbitration under this paragraph 16, costs of the arbitrator(s ), hearing rooms and other common costs shall be divided equally among the parties. Each party shall bear the cost and expense of preparing and presenting its own case (including, but not limited to, its own attorneys' fees); provided, that, in any arbitration, the arbitrator(s) may require, as part of his or her decision, reimbursement of all or a portion of the prevailing party's costs and expenses by the other party. (d) Unless otherwise agreed by the parties in writing, the parties shall continue to perform their respective obligations under this Agreement during the pendency of any dispute. 17. In the event that either party is prevented or delayed in the performance of any of its obligations under this Agreement by reason beyond its reasonable control (a "Force Majeure Event"), then that party's performance shall be excused during the Force Majeure Event. Force Majeure Events shall include , without limitation, war; civil disturbance; flood, earthquake or other Act of God; storm, earthquake or other condition which necessitates the mobilization of the personnel of a party or its contractors to restore utility service to customers; laws, regulations , rules or orders of any governmental agency; sabotage; strikes or similar labor disputes involving personnel of a party, its contractors or a third party; or any failure or delay in the performance by the other party, or a third party who is not an employee, agent or contractor of the party claiming a Force Majeure Event, in connection with the Work or this Agreement. Upon removal or termination of the Force Majeure Event, the party claiming a Force Majeure Event shall promptly perform the affected obligations in an orderly and expedited manner under this Agreement or procure a substitute for such obligation. The parties shall use all commercially reasonable efforts to eliminate or minimize any delay caused by a Force Majeure Event. 18. This Agreement is subject to the General Rules and Provisions set forth in Tariff Schedule 80 of the Company's electric Tariff G and to Schedule 74 of such Tariff as approved by the Washington Utilities and Transportation Commission and in effect as of the date of this Agreement. Design Agreement, Attachment "A" to Schedule 74, Page 6 South 356 1h Street improvements 14 19. Any notice under this Agreement shall be in writing and shall be faxed (with a copy followed by mail or hand delivery), delivered in person, or mailed, properly addressed and stamped with the required postage , to the intended recipient as follows : If to the Government Entity: If to the Company: City of Federal Way Public Works Department 33325 81 h Avenue South Federal Way Washington 98003 Attn: Naveen Chandra Phone Number: 253-835-2709 Puget Sound Energy, Inc. 6905 South 2281h Street Kent Washington 98032 Attn: Dennis Booth Phone Number: 425-417-9188 Either party may change its address specified in this paragraph by giving the other party notice of such change in accordance with this paragraph. 20. This Agreement shall in all respects be interpreted, construed and enforced in accordance with the laws of the State of Washington (without reference to rules governing conflict of laws), except to the extent such laws may be preempted by the laws of the United States of America. 21. This Agreement constitutes the entire agreement of the parties with respect to the subject matter hereof and all other agreements and understandings of the Parties, whether written or oral, with respect to the subject matter of this Agreement are hereby superseded in their entireties. 22. This Agreement shall be binding upon and inure to the benefit of the respective successors, assigns, purchasers, and transferees of the parties, including but not limited to, any entity to which the rights or obligations of a party are assigned, delegated, or transferred in any corporate reorganization, change of organization , or purchase or transfer of assets by or to another corporation, partnership , association, or other business organization or division thereof. Government Entity: Company: City of Federal Way PUGET SOUND ENERGY, INC . ITS Project Manager Date Signed _____________ _ Date Signed ___________ ~- Approved as to form : Design Agreement, Attachment "A" to Schedule 74, Page 7 South 356th Street improvements 15 I-' O'I • ) f ! r, .J r--'i Date: 12/14/2015 ,,.--!\ I ,. r, ·---\/ t' t 'J t ,....,. (.J / Project Title: ....:1..:.0..::.10~9:....:6:....;1..:.19.:...._ _______________________________________ _ Project Description: Convert South 356th from Enchanted Park Way West to Pacific Hwy South Rate Schedule: Schedule 74 Project Manager I Phone#: Dennis Booth 425·417-9188 Project Engineer I Phone #: Guy Ride 425-449-9596 Municipal liaison Mgr I Phone#: -----------Project#: 101096119 Revision #: 0 ------Revision Date: 1/0/1900 Design Costs Estimate Summary1 • 2 100% Government Entity Reimbursable Costs Private GovReq Temporary Shared Costs3 Conversion Upgrade Services Estimate Estimate Estimate Estimate Design & Engineering Labor $ 600 $ -$ -$ Material $ -$ -$ -$ Equipment $ -$ -$ . $ Service Provider Outside Services $ 12,000 $ -$ -$ Overhead $ 1,700 $ -$ -$ Desig n Costs Totals $ 14,300 $ -$ -$ Notes: ' Estimate of Company design work costs prepared 1n accordance with Section 3 of Schedule 74 Design Agreement 2 All amounts shown in this estimate are rounded up to the next $100 Prior Conv/Reloc Within 5 Years Estimate -$ - -$ - . $ -. $ - -$ - . $ - 3 Shared Costs are allocated 40% to the Government Entity and 60% lo the Company if the Conversion Project is completed Design Estimate Total 100% GE Reimbursable 100% PSE Costs Costs Estimate Estimate $ -$ $ -$ $ -$· $ -$ $ -$ $ -$ Estimated Amount Due At Comeletion of Design Work Design Costs Totals Estimate -$ 600 -$ - . $ - -$ 12,000 -$ 1,700 -$ 14,300 $ 14,300 Printed 12/14/2015 6:39 PM I-' -...J PUGET SOUND ENERGY To: City of Federal Way 33325 8th Avenue South Federal Way,, WA 98003 Attn: John Mulkey FACILITY MODIFICATION ESTIMATE OF COSTS Date: 02120/15 Project Description: Convert approx. 600' lineal feet of existing PSE Overhead facilities to equivalent UG system, Schedule 74 location: South 356th Street -Between 16th Ave S and SR99(Pac Hwy) PSE Project Manager: TBD Acttvlty:ISch 74 , OH to UG conversion ,!-----·--··---I -----•---- PSE Order t: ---··---·------··-----·---------· Materials Construction Estimate Type :1-~1:~~e~r~n_g . -· _ _ _______ 11 ___ _ % Relmbursable ; 40% Engineering & Management Right of Way Overhead Rate tariff schedule 74 terms and conditions shall apply. Customer shall be responsible for 100% of trenching, restoration, and surveying. Estimate based on City of Federal Way installing duct and vault, with on site PSE inspector. PSE installing transformers, wire pulling, wire make-up, electrical phasing, and job completion package. This is an estimate only, based on new underground infrastructure. Puget Sound Energy, Inc . 6905 S. 228 St. Kent, WA 98032 Cost Estimate Form 6/01 i -• •r -----:, This page left blank intentionally. 18 COUNCIL MEETING DATE: February 16, 2016 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM#: -===:;::--= SUBJECT: Grant Funding for Transportation Improvement Projects -Authorization to Submit Applications POLICY QUESTION: Should City Council authorize staff to submit grant applications for transportation improvement projects? COMMITTEE: Land Use and Transportation Committee CATEGORY: IZJ Consent D City Council Business D Ordinance D Resolution MEETING DATE: February 1, 2016 D Public Hearing D Other STAFF REPORT BY: John tyllll\<!y 1 P.E., Street Systems Manager·') (1_y'L, _ DEPT: Public Works __ _ Attachments: Land Use and Transportation Committee memorandum dated February I, 2016. Options Considered: 1. Authorize staff to submit grant funding applications under the 2016 PSRC -STP/CMAQ Regional and Countywide Competition funding cycle, and/or Transportation Improvement Board (TIB) Urban Arterial Program Funding. 2. Do not submit any grant funding application under the 2016 PSRC -STP/CMAQ Regional and Countywide Competition funding cycle, and/or Transportation Improvement Board (TIB) Urban Arterial Program Funding. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the Fe bruary 16, 2016 City Council Consent Agenda fo r app ro~ . CHIEF OF STAFF: y' COMMITTEE RECOMMENDATION: The Committee recommends forwarding Option 1 to the February 16, 2016 City Council consent agenda/or approval. Ke lly Ma loney, C ha ir Lydi a A sefa -D awso n, Memb e r M a rk Ko pp ang M embe r PROPOSED COUNCIL MOTION: "I move to authorize staff to submit grant funding applications under the 2016 PSRC - STPICMAQ Regional and Countywide Competition funding cycle, and/or Transportation Improvement Board (TJB) Urban Arterial Program Funding." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COllNCIL ACTION: O APPROVED O DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) REVISED -08/ 12/20 IO 19 COUNCIL BILL# 1 ST reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: CITY OF FEDERAL WAY MEMORANDUM February 1, 2016 City Council VIA: FROM: Jim Farrell, Mayor _ _1__ _ Marwan Salloum, P.E., Deputy Public Works Director ~ John Mulkey, P.E., Street Systems Manager·'5Q.,\.IA SUBJECT: Grant Funding for Transportation Improvement Projects -Authorization to Submit an Application BACKGROUND: This memorandum provides the Council with the current status of new grant funding programs for transportation improvement projects. Staff has evaluated all projects listed on the City's Six Year Transportation Improvements Plan (TIP) and concluded that the following projects will likely be competitive in the 2016 PSRC -STP/CMAQ Regional and Countywide Competition funding cycle, and/or Transportation Improvement Board (TIB) Urban Arterial Program Funding. Project (Funding Phase) Grant Estimated Project Cost Possible Grant Fund Required City Match Street Asphalt Overlay Program -S312th Street (Pacific Highway South. to 28th Ave S .. ) (Design and Cons/ru ction) PSRC Countywide Preservation $900,000 $720,000 (Federal Funds) Street Asphalt Overlay Program -23rd Ave S (S312th Street to S319th Street) De ·i 11 and Construction PSRC Countywide Preservation $650,000 $520,000 (Federal Funds) 21st Ave South sidewalks improvements -S320th Street to S316th Street Con stru ction PSRC Countywide Non-Motorized $900,000 $770,000 Set-Aside Program (Federal Funds) S356th Street Extension (Pacific Highway South to Enchanted Parkway) Constru ction PSRC Countywide $5,000,000 $4,000,000 (Federal Funds) S356th Street Extension (Pacific Highway South to Enchanted Parkway) Construction) (TIB) Urban Arterial Program Funding $5,000,000 $4,000,000 (State Funds) K:\LUTC\2016\02-01-2016 Grant Funding for Transportation Projects .dtcO $180,000* $130,000* $130,000** $1,000,000*** $1,000,000*** February 1, 2016 Land Use and Transportation Committee Grant Funding for Transportation Improvement Projects Page2 Ada tive Traffic Control S stem PSRC Countywide $1,000,000 (Federal Funds) $860,000 * The required City match for this grant will be provided from the 2017 asphalt overlay budget $140,000**** ** The required City match for this grant will be provided by transferring the required amount from the Annual Transportation Safety Improvements Fund to this project ***The required City match for this grant will be provided by transferring the Project saving from S352nd Street Extension Project (The total amount available in this Fund is $1,000,000). **** The required City match for this grant will be provided from the 2017 transportation capital budget. 21 This page left blank intentionally. 22 COUNCIL MEETING DATE: February 16, 2016 ITEM#: ----- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Hennes Annexation Request POLICY QUESTION: Should the City accept the Notice of Intention to Petition for Annexation of a single parcel located at 3760 S. 3201h St. filed by Jerrold and Jill Hennes on January 4, 2016. COMMITTEE: Land Use & Transportation CATEGORY: L8J Consent D City Council Business D Ordinance D Resolution STAFF REPORT BY: Matt Herrera, AICP -Senior Planner __ MEETING DATE: Feb 1, 2016 D D Public Hearing Other DEPT: Community Development Attachments: Memorandum to LUTC; Notice of Intention to Petition for Annexation; Vicinity maps. Options Considered: (1) Recommend the City accept Notice of Intention to Petition for Annexation, require simultaneous adoption of the proposed city zoning of the property, and require the assumption of proportionate share of existing city indebtedness; or (2) Recommend the City not accept Notice of Intention to Petition for Annexation. CHIEF OF STAFF: A TION: I move to forward Option 1 to the February 16, 2016, City Council consent agenda for approval. Kelly Maloney, Chair Lydia Assefa-Dawson, Committee Member Mark Koppang, Committee Member PROPOSED COUNCIL MOTION: "I move the City accept the Notice of Intention to Petition for Annexation, require simultaneous adoption of the proposed city zoning of the property, and require the assumption of proportionate share of existing city indebtedness " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: O APPROVED O DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) REVISED-1/2015 23 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION# CITY OF FEDERAL WAY MEMORANDUM DATE: January 20, 2016 TO: Land Use and Transportation Committee VIA: Jim Ferrell, Mayor Michael Morales, Community Development Director FROM: Isaac Conlen, Planning Manager Matt Herrera, AICP -Senior Planner SUBJECT: Hennes Notice of Intention to Commence Annexation Proceedings BACKGROUND: The Community Development Department received a Notice of Intention to Commence Annexation Proceedings on January 4, 2016 for a single vacant parcel located within unincorporated King County at 3 760 South 320111 Street (see attached zoning and aerial maps). The parcel is within the City's Potential Annexation Area with a proposed Multi-Family-RM2400 zoning designation identified in the Comprehensive Plan. The property owner has chosen the 60% petition method of annexation. This method requires the City Council to set a meeting within 60-days of the notice of intention and determine the following: 1. Whether the city will accept, reject, or geographically modify the proposed annexation; 2. Whether it will require the simultaneous adoption of a proposed zoning regulation; and 3. Whether it will require the assumption of all or any portion of existing city indebtedness by the area to be annexed. PROPERTY INFORMATION: • Site-3760 S. 320111 Street/ APN 551560- 0040 • Land -80, 150 sq.ft. I 1.84 acres • Zoning -Multi-family (King County and city proposed zoning) • Present Use -Vacant • Water/Sewer -Lakehaven • Fire Protection -South King Fire & Rescue • Appraised Land Value (2016) -$97, 700 • Environmentally Critical Areas -Wetlands FINANCIAL IMPACTS & REVENUE: • Property Tax - o (2015) $1,496.17 o (2014) $1,602.46 o (2013) $3,405.48; • Street Frontage -31 Oft.( including neighboring west frontage) w/ limited improvements. No sidewalks, planter strip, curb, or gutter and one streetlight. As this is a single parcel contiguous to the existing city limits, it has been determined the annexation will have no significant impacts on the city's ability to provide services. Annexing this parcel will provide the city control on future development impacts such as design standards, stormwater, frontage improvements, environmental mitigation, and traffic. The Lakehaven Utility District and South King Fire and Rescue District currently provide service to the parcel and no changes would be made if the city were to annex the parcel. The city will receive a percentage of the property tax collected from King County if annexed. Based on what was paid for 2015, the city would have received $121.88 at the rate of $1.24 751 per $1,000 of property tax if the property was within the city last year. 24 Land Use and Transportation Committee Page 2 An annexation approval does not guarantee the property owner approval of a comprehensive plan amendment as requested in the notice of intent to annex. The comprehensive plan amendment process is separate from the annexation process and no analysis has been prepared to determine whether a zoning change from multi-family to Neighborhood Business is appropriate for this parcel. A comprehensive plan amendment request for this parcel would be docketed this year with potential action taken in 2017 at the earliest. It should be noted that the city's environmentally critical areas maps and King County Assessor's office indicate the parcel may be constrained by wetlands. The property owner should obtain wetland delineation from a qualified professional to determine the extent of the wetland feature and associated buffer. A future recommendation on a comprehensive plan/zoning change will consider the findings of the wetland delineation and potential impacts of developing the parcel. MAYOR'S RECOMMENDATION: The Mayor recommends the City accept the initial annexation proposal as stipulated in Option 1 of the agenda bill. This will allow the property owner to move forward with the 60 percent petition filing pursuant to RCW 35A.14.120. 25 l·! ( ' : . I . , ) ';' I j , , • I. fl l December 28, 2015 Dear Sir, We are requesting the annexation of our parcel #5515600040 ( located at 3760 S 3201h St.) into your city of Federal Way. With this annexation request, we are concurrently requesting the rezoning of the same parcel to commercial use. Its current zoning is R-18. This parcel boarders your city limits and is surrounded by commercial use parcels. We have gone thru the King County docket process to alter the zoning and were denied any changes at this time (please see attached letter regarding this). We are therefore pursuing annexation and rezoning thru Federal Way . Thank you for your consideration. .- ·-> /t' I/ -~)~~· 11 errold and Jill Hennes ·~14 71 Calle Margarita Encinitas, CA 92024 760-716-5736 J erroldHennes@gmail.com 26 33325 8'" A venue South Federal Way, WA 98003-6325 253-835-2607; Fax 253-835-2609 NOTICE OF INTENTION TO COMMENCE ANNEXATION PROCEEDINGS TO: HONORABLE MAYOR AND CITY COUNCIL OF THE CITY OF FEDERAL WAY 33325 &™ AVENUE SOUTH, FEDERAL WAY, WASHINGTON, 98003-6325 The undersigned, who are the owners of not less than ten percent ( 10%) in value, according to the assessed valuation for general taxation of property for which annexation is sought, hereby advises the City Council of the City of Federal Way that it is the desire of the undersigned residents of the following area to commence annexation proceedings: The property referred to herein is outlined on the map that is marked Exhibit "A" and is described in Exhibit "B" attached hereto. It is requested that the City Council of the City of Federal Way set a date of not later than sixty (60) days after the filing of this request for a meeting with the undersigned to determine : 1) Whether the City Council will accept the proposed annexation; 2) Whether the City will require the assumption of existing city indebtedness by the area to be annexed; and 3) Whether the City Council will accept the proposed annexation on the condition that the area proposed for annexation be zoned prior to the annexation of the proposed area. This page is one of the group of pages containing identical text material and is intended by the signers of this Notice of Intention to be presented and considered as one Notice of Intention, and may be filed with other pages containing additional signatures which cumulatively may be considered as a single Notice of Intention. OWNER'S SIGNATURE PRINTED NAME 1. i I 2. Bulletin #017 -January 1, 2011 Page I of4 27 /L,,.• / ..; ... tr t.l)1,v. ADDRESS ) · 17 {, i' ~-;, t., 1··" fr. f'\;1.u'-.;J 'i"\/.,1,c,·.-j1.! DATE SIGNED 12.-/z.e/2-01:r k:\Handouts\Annexation Intention Memo Site ~ Hennes Annexation Legend .,srn:,:I1 i '" ;<l ! Federal Way City Limits "";,ie:i!~!'iE" Hennes Property County NB County R-18 BN OP OP-1 RM2400 RM3600 RS9.6 Subject Property: 3760 S. 320th St. Parcel#5515600040 Zoned R-18 Camelot Subarea Vacant 1.84 Acres (80, 150 sq. ft.) Water/Sewer -Lakehaven Fire -South King O 125 250 500 Feet I l I I I l I I I N W+E s This map is a graphic representation only. The city makes no warranty to its accuracy ~ Federal Way Hennes Annexation Legend ...... " ; -Federal Way City Limits , ...... Hennes Property County NB County R-18 BN OP OP-1 RM2400 RM3600 RS9 .6 Subject Property: 3760 S. 320th St. Parcel#5515600040 Zoned R-18 Camelot Subarea Vacant 1.84 Acres (80,150 sq. ft.) Water/Sewer -Lakehaven Fire -South King 0 100 200 400 Feet I I I I I I I I I N W+E s This map is a graphic representation only. The city makes no warranty to its accuracy ~ Federal Way This page left blank intentionally. 30 COUNCIL MEETING DATE: February 16, 2016 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Citywide Flashing Yellow Arrow Retrofits Project -Bid Award POLICY QUESTION: Should the Council award the Citywide Flashing Yellow Arrow Retrofits Project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee CATEGORY: ~ Consent O City Council Business O Ordinance O Resolution MEETING DATE: February I, 2016 O Public Hearing O Other STAFF REPORT BY: Sarady Lon ~ Senior Trans2~rtation Planning Engine ~~ DEPT: !~blic Works Attachments: Land Use and Transportation Committee memorandum dated February l, 2016. Options Considered: 1. Award the Citywide Flashing Yellow Arrow Retrofits Project to Valley Electric Co., the lowest responsive, responsible bidder, in the amount of $443,950.00 and approve a 10% contingency of 44,395.00, for a total of $488,345 .00, and authorize the Mayor to execute the contract. 2. Reject all bids for the Citywide Flashing Yellow Arrow Retrofits Project and direct staff to rebid the project and return _!9 f ommittee for furt~r action. __ ·-_ MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the February 16, 2016 City Council Consent Agenda for appr al. CHIEF OF STAFF: COMMITTEE RECOMMENDA1 ON: I move to 1 forward Option I to the February 16, 2016 consent agenda for approval. Kelly Maloney, Chair Lydia Assefa-Dawson, Member Mark Koppang, Member PROPOSED COUNCIL MOTION: "I move to authorize staff to award the Citywide Flashing Yellow Arrow Retrofits Projects to Valley Electric Co ., the lowest responsive, responsible bidder, in the amount of $443,950.00 and approve a 10% contingency of 44,395.00,for a total of$488,345.00, and authorize the Mayor to execute the contract." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: O APPROVED O DENIED O TABLED/DEFERRED/NO ACTION 0 1\,IOVED TO SECOND READING (ordinances only) REVISED -08 /12/2010 31 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLl'TION # DATE: February 1, 2016 CITY OF FEDERAL WAY MEMORANDUM TO: Land Use and Transportation Com mittee Jim Ferrell, Mayor . ~ ___. Marwan Salloum, Public Works Director ~ VIA: FROM: Sarady Long, Senior Transportation Planning Engineer Q..._....- SUBJECT: Citywide Flashing Yellow Arrow Retrofits Project -Bid Award BACKGROUND Five bids were received and opened on January 12, 2016 for the Citywide Flashing Yellow Arrow Retrofits Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Valley Electric Co. of Mount Vernon, the lowest responsive, responsible bidder, in the amount of $443,950.00. PROJECT ESTIMATED EXPENDITURES: Design $160,000 Right-Of-Way Acquisition N/A Low Bid $443,950 10% Construction Contingency $44,395 Project Management (In house) $89,000 TOTAL PROJECT COSTS $737,345 PROJECT AVAILABLE FUNDING: City Safety Program Grant Funding $913,600 (Federal) City Funding $ 16,500 TOTAL AVAILABLE BUDGET $930,100 PROJECT FUNDING BALANCE S 192,755 32 1-04 2 1-05 3 1-05 4 1-07 5 1-09 6 1-10 7 1-10 8 8-20 9 8-20 10 8-20 11 8-20 12 8-20 13 8-20 14 8-20 15 8-20 16 8-20 17 8-20 18 8-20 19 8-20 20 W 8-20 21 8-20 22 8-20 23 8-20 24 8-20 25 8-20 CITYWIDE FLASHING YELLOW ARROW RE:TRO FITS PROJECT RFB No. 15-014 BID OPENING DATE JANYUARY 12, 2016 Bi d of Project Vendor Name --> MINOR CHANGE CONSTRUCTION SURVEYING AS-BU i l T SURVEY AN D RECORD DRAWINGS SPCC PLAN MOBILIZATION PROJECT TEMPORARY TRAFFIC CONTROL OFF-DUTY UNIFORMED POLICE OFFICER TRAFFIC SIGNAL SYSTEM MODIFICATIONS (11TH Pl SAT S 324TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (20TH AVES ATS 336TH STREET)COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (SW CAMPUS DRIVE AT WINGO DR IVEWAY), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (32N D AVES ATS 320TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (20TH AVES ATS 316TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (21ST AVE SW AT SW 344TH ST RE ET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (18TH AVES ATS 288TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (23R D AVES ATS 317TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (20TH AVES ATS 314TH STR EET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (26TH AVE SW AT SW 320TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (1 6TH AVES AT SR 509). COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (23 RD AVES ATS 322ND STR EET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (23RD AVES ATS 314TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (21 ST AVE SW AT SW 325TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (21ST AVE SW AT SW 334TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (9TH AVES ATS 348TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (16TH AVES ATS 344TH STREET), COMPLETE OVER HEAD LANE USAGE SIGNS (SR 161 AT S R 18), COMPLETE TOTAL SCHEDULE (bi d items include sales tax) Cont ractor Tot.al Bid Form Addendum acknowledgement Bid Schedule Bid Signature Bid Bond Subcontractor Lisi Combined Affidavit Contractor Compliance Statement DBE Utilization Certificate DBE Written Confirmation DBE Good Faith Effort Documentation Page 1 of 3 EST LS LS LS LS LS FA LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS 1 $7 ,000.00 $7 000.00 $7 ,000.00 $7.000.00 1 $2.238.00 $2,238.00 $1 .197.00 $1,1 97 .00 1 $2,000.00 $2 .• 000.00 $2.393.00 $2 393.00 1 $750.00 $7 50.00 $1 ,197.00 $1 .197.00 1 $40,268.00 $40,268 .00 $46,681.00 $46,681.00 1 $50,000.00 sso 000.00 $80,102.00 $80 ,102.00 1 $30 000.00 $30,000.00 $30 ,000.00 $30.000.00 1 $22,843.00 $22,843.00 $22,193.00 $22,193.00 1 $19 ,387.00 $1 9 ,387.00 $14,260.00 $14.260 .00 1 $17 ,703.00 $17.703.00 $17,617.00 $17.617.00 1 $1 7 571.00 $17,571 .00 $16,015 .00 $16,015_00 1 $26 781.00 $26 781 .00 $20,465.00 $20 ,465.00 1 $11,086.0 0 $11.086,00 $10,909.00 $10,909.00 1 $9,458 .00 $9,458.00 $7 ,755.00 $7 ,7 55 .00 1 $9 ,384.00 $9,384.00 $12.551.00 $12 ,551 .00 1 $17,114.00 $17,114.00 $14,147.00 $14,147.00 1 $20 ,437.00 $20,437.00 $18,127.00 $18 ,127.00 1 $10 557.00 $10 ,557.00 $12.878 .00 $12.878 .00 1 $20,431.00 $20,431 .00 $18 ,279.00 $18,279 .00 1 $16 ,236.00 $16,236.00 $14 ,845.00 $14 .845.00 1 $15 ,412.00 $15,4 12 .00 $13,808.00 $13,808 .00 1 $9,897.00 $9,897.00 $6 ,623.00 $6,623 .00 1 $10 811 .00 $10,81 1.00 $9.074.00 $9.074.00 1 SS,586 .00 $6,586.00 $4 ,777.00 $4 ,m .oo 1 $50,000.00 $50,000 .00 $64 ,246 .00 $64,246 .00 I $443,950.00 I $467, 139.00 YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES NIA NIA 1-04 2 1-05 3 1-05 4 1-07 5 1-09 6 1-10 7 1-10 8 8-20 9 8-20 10 8-20 11 8-20 12 8-20 13 8-20 14 8-20 15 8-20 16 8-20 17 8-20 18 8-20 19 8-20 20~ 8-20 21 8-20 22 8-20 23 8-20 24 8-20 25 8-20 CITYWIDE FLASHING YELLOW ARROW RETROFITS PROJECT RFB No. 15-014 BIO OPENING DATE JANYUARY 12, 2016 Bid of Prcije_ct MINOR CHANGE CONSTRUCTION SURVEYING AS-BUILT SURVEY AND RECORD DRAWINGS SPCC PLAN MOBILIZATION PROJECT TEMPORARY TRAFFIC CONTROL OFF-DUTY UNIFORMED POLICE OFFICER TRAFFIC SIGNAL SYSTEM MODIFICATIONS {1 1TH Pl SAT S 324TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (20TH AVES ATS 336TH STREET)COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (SW CAMPUS DRIVE AT WINGO DR IVEWAY), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (32ND AVES ATS 320TH STREET), COMPLETE T RAFF IC SIGNAL SYSTEM MODIFICATIONS (20TH AVES ATS 316TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (21ST AVE SW AT SW 344TH ST REET), COMPLETE T RAFFIC SIGNAL SYSTEM MODIFICATIONS (18TH AVES ATS 288TH STREET), COMPLETE T RAFFIC SIGNAL SYSTEM MODIFICATIONS (23RO AVES ATS 317TH STREET). COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (20TH AVES ATS 314TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (26TH AVE SW AT SW 320TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (16TH AVES AT SR 509). COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS {23RD AVES ATS 322ND STREET). COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (23RD AVES ATS 314TH STREET}, COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (21ST AVE SW AT SW 325TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (21ST AVE SW AT SW 334TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (9TH AVES ATS 348TH STREET). COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (16TH AVES ATS 344TH STREET), COMPLETE OVERHEAD LANE USAGE SIGNS (SR 161 AT SR 18), COMPLETE TOTAL SCHEDULE (bid items include sales tax) Contractor Total Bid Form Addendum acknowledgement Bid Schedule Bid Signature Bid Bond Subcontractor List Combl ned Affidavit Contractor Compliance Statement DB E Utilization Certificate DBE Written Confirmation DBE Good Fa ith Effort Documentation Page 2 of 3 EST LS LS LS LS LS FA LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS 1 $7,000 .00 $7,000.00 $7,000.00 $7,000.00 1 $1,250.00 $1,250.00 $6,000.00_ $6,000.00 1 $2,000.00 $2.000.00 $2,000.00 $2,000 .00 ' 1 $1,500.00 $1.500.00 • s1 .ooo.oo· $1",000 .00 1 $22,500.00 $22,500.00 $48,593.00 $48,593.00 1 $78,425.00 $78,425.00 . $76,000.00 ,· $76,000.00 1 $30,000 .00 $30,000.00 . $30,000.00 $30,000.00 1 $23,955.00 $23,955.00 $26,000.00 . $26,000.00 " 1 $19,080.00 $19,080.00 $18,000.00 ,.;., $18,000.00 1 $19,680.00 $19,680.00 $19,000.00 $1s;DOO.OO ..... $18,000.00 1 $18.100.00 $18, 100.00 $18,000.00 - 1 $24,270.00 $24,270.00 , $25,000.00 $25,000.00 . 1 $14, 175.00 $14,175.00 $11,000.00 p $11,000.00 1 $12,330.00 $12,330.00 $10,000.00 $10,000.00 1 $12,165.00 $12,165.00 . · • $8:ooci.oo -... $8,000.00 1 $17,645.00 $17,645.00 :i' .--, $14,cioo:!lll _ "(~:~. • .$14;000.00 1 $21,060.00 $21,060 .00 · · . $18,000.00 '" $18,000.00 1 $15,130 .00 $15.130.00 $13,000.00 $13,ooo'.ob 1 $21,025 .00 $21.025.00 s10.aoo:oo $19,000.00 1 $17,515.00 $17,515.00 s15,ooo.oq s1s;ooii.oo 1 $16,970.00 $16,970.00 $15.000.00 $1S;ooo.oo 1 $10,500.00 $10,500.00 S9 ,ooo;oo $9,00().00 1 $11,475.00 $11,475.00 s16,900.oo $10,000.00 1 $8,670.00 $8,670.00 $13,000.00 $13,000.00 sso.oo o:Oo ;·t._'),...., ', . 1 $51,295.00 $51.295.00 $60.000.00 $477,715.00 " $491,593.00 YES YES YES YES YES YES YES YES YES N/A 1-04 2 1-05 3 1-05 4 1-07 5 1-09 6 1-10 7 1-10 8 8-20 9 8-20 10 8-20 11 8-20 12 8-20 13 8-20 14 8-20 15 8-20 16 8-20 17 8-20 18 8-20 19 ., 8-20 20 U1 8-20 21 8-20 22 8-20 23 8-20 24 8-20 25 8-20 CITYWI DE FLASHING YELLOW AR ROW RETROF ITS PROJ ECT RFB No.15-014 BIO OPENING DATE JANYUARY 12, 2016 Bid of Project Vendor Name -> MINOR CHANGE CONSTRUCTION SURVEYING AS-BU ILT SURVEY AND RECORD DRAWINGS SPCC PLAN MOBILIZATION PROJECT TEMPORARY TRAFFIC CONTROL OFF-DUTY UNIFORMED POLICE OFFICER TRAFFIC SIGNAL SYSTEM MODIFICATIONS (1 1TH Pl SAT S 324TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (20TH AVES ATS 336TH STREET)COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (SW CAMPUS DRIVE AT WINCO DRIVEWAY), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (32ND AVES ATS 320TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (20TH AVES ATS 316TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (21 ST AVE SW AT SW 344TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (18TH AVES ATS 288TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (23RD AVES ATS 317TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (20TH AVES ATS 314TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (26TH AVE SW AT SW 320TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (1 6TH AVES AT SR 509), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (23R D AVES ATS 322ND STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (23RD AVES ATS 314TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (21 ST AVE SWAT SW 325TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (21 ST AVE SW AT SW 334TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (9TH AVES ATS 348TH STREET), COMPLETE TRAFFIC SIGNAL SYSTEM MODIFICATIONS (16TH AVES ATS 344TH STREET}, COMPLETE OVERHEAD LANE USAGE SIGNS (SR 161 AT SR 18), COMPLETE TOTAL SCHEDULE (bid Items Include sales tax) Cootract or Total Bid Form Addendum acknowledgement Bid Schedule Bid Signature Bid Bond Subcontractor List Combined Affidavit Contractor Compliance Statement DBE Utilization Certificate DBE Written Confirmation DBE Good Faith Effort Documentation Page 3 of 3 EST LS LS LS LS LS FA LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS LS 1 $7,000.00 $7,000.00 1 $2,500.00 $2,500.00 1 $3,500.00 $3,500.00 1 $2,500.00 $2,500.00 1 $75,000.00 $75,000.00 1 $100,000.00 $100,000.00 1 $30,000.00 $30,000.00 1 $28,500.00 $28,500.00 1 $24,500.00 $24,500.00 1 $24,000.00 $24,000.00 1 . $21,200.00 $21 ,200.00 1 $27,500.00 $27,500.00 1 $18,000.00 $18,000.00 1 $14 ,500.00 $14,500.00 1 $14,000.00 $14,000.00 1 $20 ,500.00 $20,500.00 1 $22,000.00 $22,000.00 1 $19,000.00 $19,000.00 1 $23,500.00 $23,500.00 1 $22,000.00 $22,000.00 1 $19,000.00 $19,000.00 1 $13,600.00 $13,600.00 1 $14,500 .00 $14,500.00 1 $13,500.00 $13,500.00 1 $80,000.00 $80,000.00 $640,300.00 YES YES YES YES YES YES YES YES YES YES NIA $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Federal Way Engineers Estimate 7,000.00 $7 ,000 .00 2,000.00 $2,000.00 5,000.00 $5.000 .00 1,000.00 $1,000.00 50,000.00 $50.000.00 110,000.00 $110,000.00 30,000.00 $30 ,000.00 28,250 .00 $28,250.00 30,215.00 $30,215.00 18,590.00 $18,590.00 26,135.00 $26,135.00 30,885.00 $30 ,885 .00 12,000.00 $12,00 0.00 11,240.00 $11 ,240 .00 13,955.00 $13 .955 .00 17,425.00 $17,4 25.00 25 ,745.00 $25,745.00 18,400.00 $18.400 .00 29,815.00 $29 ,815 .00 18,010.00 $18,010 .00 17,770.00 $17.770 .00 9,145.00 $9,145 .00 16,040.00 $16,040.00 7,075.00 $7 ,075 .00 73,000.00 $73,000 .00 $608,696.00 This page left blank intentionally. 36 COUNCIL MEETING DATE: February 16, 2016 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM#: =---------- SUBJECT: Authorize Staff to Accept the King County Regional Wastewater Treatment Division Water Quality Improvement Grant Award and Enter Into all Necessary Agreements. POLICY QUESTION: Should City Council authorize SWM staff to accept the King County Regional Wastewater Treatment Division Water Quality Improvement Grant? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 1, 2016 CATEGORY: ~ Consent D Ordinance D Public Hearing D City Council Business D Resolution D Other STAFF REPORT BY: Theresa Thurlo~_, P.E._,_ Surface Water Manage1J/"-DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated February 1, 2016. Options Considered: 1. Authorize SWM staff to accept the King County Regional Wastewater Treatment Division Water Quality Improvement Grant award. 2. Do not authorize SWM staff to accept the King County Regional Wastewater Treatment Division Water Quality Improvement Grant award. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option I to the February 16, 2016 Council Consent Agenda for approval. CHIEF OF STAFF: COMMITTEE RECOMME D TION: "/ move to forward option 1 to the February 16, 2016 consent agenda for approval. " Kelly Maloney, Chair Lydia Assefa-Dawson, Member Mark Koppang, Member PROPOSED COUNCIL MOTION: "I move to authorize staff to proceed with acceptance of the King County Regional Wastewater Treatment Division Water Quality Improvement Grant award. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: O APPROVED O DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) REVISED -1/2015 37 COUNCIL BILL# l ST reading Enactment reading ORDINANCE# RESOLUTION# DATE: TO: VIA: FROM: SUBJECT: February 1, 2016 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor Marwan Salloum, Public Works Directo ~IC".J Ther esa Thurlow, Public Works Surface Water Mmw ge rJr King County Regional Wastewater Treatment Division Water Quality Improvement Grant BACKGROUND: In December 2015 , Surface Water Management became aware that the City of Federal Way was eligible to apply for the King County Regional Wastewater Treatment Division (WTD) Water Quality Improvement Grant. This grant is intended to assist in the improvement of water quality within the Green/Duwamish watershed. Given the very tight application deadline, staff was directed to apply and bring forward the grant to Council if the application was successful. A grant request was submitted to provide for: the addition of three schools within the Duwamish watershed to the Storming the Sound with Salmon program, the design of curriculum and interactive LID elements at the LID demonstration sites within the Town Square Park as well as the development and production of a LID demonstration project virtual tour for regional use. Public Works Surface Water Management staff has received notification that a grant award in the amount of $104,500.00 will be issued to City of Federal Way through an MOU with WTD. cc : Project File Day File 38 COUNCIL MEETING DATE: February 16, 2016 ------- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM#: =----,--,----,---- SUBJECT: Authorization to Apply for the 2017 King County Conservation Futures Fund Program POLICY QUESTION: Should City Council authorize SWM staff to apply for the 20 l 7 King County Conservation Futures Fund program? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 1, 2016 CATEGORY: IZJ Consent O Ordinance O Public Hearing O City Council Business O Resolution O Other Attachments: Land Use and Transportation Committee memorandum dated February I, 2016 Options Considered: l. Authorize S WM staff to apply for the 201 7 King County Conservation Futures Fund program. 2. Do not authorize S WM staff to apply for the 2017 King County Conservation Futures Fund program and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding option I to the February 16, 2016 Council Consent Agenda for appr I. CHIEF OF STAFF: COMMITTEE RECOMMENDATION: I move to forward Option 1 to the February 16, 2016 consent agenda for approval. Kelly Maloney, Chair Lydia Assefa-Dawson, Member Mark Koppang, Member PROPOSED COUNCIL MOTION: "/ move to authorize staff to proceed with the application for the 2017 King County Conservation Futures Fund program. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COl'NCIL ACTION: O APPROVED D DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) REVISED -1/2015 39 COUNCIL BILL# 15T reading Enactment reading ORDINANCE# RESOLUTION # DATE: TO: VIA: FROM: SUBJECT: January 13, 2016 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor 11\__ ~ Marwan Salloum, P.E., Public Works Director ~ A.. A--"""'\ Theresa Thurlow, P.E., Public Works Surface Water Manager<? · Authorization to apPIY for the 2017 King County Conservation Futures Fund BACKGROUND: Conservation Futures tax levy (CFT) funds are available annually to the City of Federal Way for assistance in the purchase of public open space lands . The attached map shows the properties previously identified within the West Hylebos riparian corridor that have high conservation value for restoration and protection of habitat and wildlife within the City of Federal Way. Recently, several of these properties (Snyder and Castellar) have been put up for sale and the City has been approached by the owners to assess interest and valuation. The acquisition of the target properties identified in the attached map is an ongoing SWM capital project (#271 West Hylebos Conservation Property Acquisition) that has $280,000 in funds available. Staff is requesting authorization to apply for $150,000 of Conservation Futures Funding for the purpose of acquiring one or more of the identified properties. Additionally, a portion of these funds could also be used to off-set the purchase costs associated with the Larson property which was acquired by the City for conservation purposes in January of 2015. A dollar-for-dollar match is required and would be accounted for within the SWM CIP budget identified above. Applications are due March 9, 2016. cc : Project File Day File 40 ,J I • .UltJO>'Ptl ' SW3 4iST n• ·2~,uo~, ; . :-:{ 'f 'L I ., ·, •• ro '"'J I I ;-/ ·' ·ilJ ~~\/ ,,:·., -. l ·. ol / ;.i i NI ... "'I rt:tJrt.m,. \ i~f ~~ ·s e ST >, • (JOH t soi;tJlD NE) . I ,;;; -. ·i 0) I " : . ~ f: " la=~ ' ,. l ~ J ' 0421))4130 ]I ~ inch4;5 850 8f:t v, Feet ~ N 2015 West Hylebos Property Aquisitions .. ,;.• ~. . . ·y· 29210, 9131 Legend MapOate: January 2015 City of Federal Way 33325 8th Ave S Federal Way, WA 98003 (Pi (253)-'135-7000 0N) www.cityoffederalway.com a /_ g .. , .. J. I I .. D ' "\ ~· Property Aquisitions -Fee Simple Aquisilion City of Federal Way Properties City of Federal Way Other Federal Way Agency Properties Federal Way School Oistnct Lakehaven Utility District S S Sound Transit Sou th King County Fire and Rescue Tracts/Private Open Space ;. " King County Properties "' ,' tf h . ~ (J "' { < ,, ' .~ This map is intended for use as 1 J,.aphical representation only The City of Federal Way makes no warranty as to its accuracy King County· Other King County -Park and Ride Other King County District Properties King County -Housing Authority jl'.· ., King County· Library System State of Washington Properties State of Washington Properties United States Government Properties -United Slate s Governmenl e,~ Federal Way This page left blank intentionally. 42 COUNCIL MEETING DATE: February 16, 2016 ·--------------- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM#: -===-== SUBJECT: Pete von Reichbauer Way S (20th Ave) and S 316th Street Sidewalk Replacement Project -Contract award as a Change Order to the P AEC Project POLICY QUESTION: Should the Council award the Pete von Reichbauer Way S (20th Ave ) and S 316th Street Sidewalk Replacement Project as a Contract award Change Order to the P AEC Project COMMITTEE: Land Use and Transportation Committee CATEGORY: ~ Consent D City Council Business D Ordinance D Resolution STAFF REPORT BY: William A _p'leton , P.E., De ut Public Work Direct MEETING DATE: February 1, 2016 D Public Hearing D Other DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated February 1, 2016. Options Considered: I. Authorize staff to add the Pete von Reichbauer Way S (20th Ave ) and S 316th Street Sidewalk Replacement Project as a change order to the PAEC Project constructed by Garco Construction Inc. in the amount of$398,650.00 and approve a 10% contingency of $39,865.00, for a total of $438,515.00, and authorize the Mayor to execute the change order. 1. 2. Do not authorize staff to add the Pete von Reichbauer Way S (20th Ave. S.) and S 316th Street Sidewalk Replacement Project as a change order to the P AEC Project and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the February 16, 2016 City Council Consent Agenda for app , a . MAYOR APPROVAL: CHIEF OF STAFF: Council rni1 iat1 Da1c COMMITTEE RECOMMENDATION: I move to forward Option I to the February 16, 2016 consent agenda for approval. Kelly Maloney, Chair Lydia Ass efa-Dawson, Member Mark Koppang, Member PROPOSED COUNCIL MOTION: "/ move to authorize staff to add the Pete van Reichbauer Way S (20th Ave) and S 316th Street Sidewalk Replacement Project as a change order to the PAEC Project constructed by Garco Construction Inc. in the amount of $398,650.00 and approve a 10% contingency of $39,865.00, for a total of $438,515.00, and authorize the Mayor to execute the change. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: O APPROVED COUNCIL BILL# O DENIED O TABLED/DEFERRED/NO ACTION O MOVED TO SECOND READING (ordinances only) l 5T reading Enactment reading ORDINANCE# RESOLUTION# REVISED-08/12/2010 43 DATE: TO: VIA: FROM: February 1, 2016 CITY OF FEDERAL WAY MEMORANDUM Land Use and Transportation Committee Jim Ferrell, Mayor Marwan Salloum, P.E., Public Works Director ~-~~ ..... William Appleton, P.E., Deputy Public Work Director/PAEC Director ~ SUBJECT: Pete von Reichbauer Way S (20th Ave S,) and S 316th Street Sidewal i{eplacement Project - Contract award as a Change Order to the P AEC Project BACKGROUND: This Project will install new sidewalk on the east side of Pete von Reichbauer Way and along the south side of S316th Street adjacent to Town Square Park site. This improvement will bring the sidewalks in this area up to planned City standards. Improvements will include new 12-foot sidewalks with street trees and decorative lighting. The contractor for the Performing Arts and Event Center (P AEC), Garco Construction, Inc., has submitted a quote to complete this project as an added schedule to the P AEC project. In addition to a favorable price to perform the work, utilization of Garco to complete this work offers several advantages to the City of Federal Way that are not easily achievable thru the bidding process, which include: o Minimization of impacts to the traveling public -As part of the P AEC construction, Garco will be rebuilding the frontage improvements on the north side of S 316th Street fronting the P AEC parcel. These improvements are scheduled to be built during the same time that the frontage improvements along the Town Square Park must be constructed. Combining this work with the south side of S 316t11 street will minimize impacts to the traveling public by allowing all the work to be completed as one project. o Minimization of Contractor Conflict -Between the P AEC and the Town Square Park projects, this area is and will continue to be busy with construction activity. Eliminating the possibility of having two contractors working independently on opposite sides of the street is highly recommended to avoid conflicts, delays and impacts to the public. o Construction Team In Place -Garco Construction, Inc. has proven to be dependable and capable thus far and has the team and equipment in place to execute this work in a timely and efficient manner, helping to ensure that frontage improvements are complete well ahead of the Town Square Park scheduled opening. Below is a summary of the Project Costs based on the quote provided by Garco, Inc. 44 Pete von Reichbauer Way S (20th Ave S.) and S 316th Street Sidewalk Replacement Project February 1, 2016 Page 2 of2 ESTIMATED PROJECT EXPENDITURES: Design (In-house Design) NIA Right-Of-Way Acquisition N IA Structural Engineer $15,000 Garco Construction Inc. Cost Est. $398,650 10 % Construction Contingency $39 ,865 King County Services (Electrical $5,000 Inspection) TOTAL PROJECT COSTS $458,515 PROJECT AVAILABLE FUNDING: Misc. Transfer ( 2015 Budget) Transportation Safety Program TOT AL AVAILABLE BUDGET PROJECT SHORTFALL: $394,512 $394,512 $64,000 Staff recommends authorizing the addition of this Project Pete von Reichbauer Way S (20th Ave. S.) and S 316th Street Sidewalk Repl acement Project to the PAEC project as a Chang Order to be constructed by Garco Construction, Inc., and authorize the transfer of $64 ,000 from unallocated CIP Fund to the Pete von Reichbauer Way S (20th Ave . S.) and S 316th Street Sidewalk Replacement Project (Project #198) and authorize the Mayor to execute the contract. K:\LUTC\20l6\02-0 1-16 20th Ave S. and SJ 16th Sidewalks replacement -~~ntract Award.doc