FEDRAC MINUTES 11-24-2015
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, November 24, 2015 Federal Way City Hall
4:30 p.m. Hylebos Conference Room
SUMMARY MINUTES
CALL TO ORDER: Committee Chair Duclos called the meeting to order at 4:30 p.m.
COMMITTEE MEMBERS IN ATTENDANCE: Via teleconference, Councilmember Celski and
Councilmember Moore (arrived at 5:26pm)
COMMITTEE MEMBER EXCUSED:
COUNCILMEMBERS IN ATTENDANCE: Councilmember Honda, Deputy Mayor Burbidge,
Councilmember Maloney
STAFF MEMBERS IN ATTENDANCE: Finance Director, Adé Ariwoola; Chief of Staff, Brian
Wilson; City Attorney, Amy Jo Pearsall; Parks Director, John Hutton; Recreation
Coordinator, Craig Feldman; Economic Development Director, Tim Johnson; Community
Development Director, Michael Morales; IT Manager, Thomas Fichtner; Court
Administrator, Susanne White; Municipal Court Judge, David Larson; Municipal Court
Judge, Rebecca Robertson; Parks Deputy Director, Steve Ikerd; Executive Assistant to
Council, Jeri-Lynn Clark; Accounting Supervisor, Chase Donnelly; Administrative Assistant,
Robyn Buck
OTHERS PRESENT: Mark Koppang
AGENDA APPROVAL: Motion to move Item F to Item I and move up the agenda items
accordingly; motion seconded and carried 3-0.
APPROVAL OF SUMMARY MINUTES: Motion to approve the October 27, 2015 minutes
as presented; motion seconded and carried 3-0.
Public Comment: No public comment. Tuesday, November 24, 2015 Page 1
Jan-June Tourism Enhancement Grant (TEG) Awards Recommendation: Presented by
Economic Director, Tim Johnson.
There were six applications submitted and four chosen by LTAC for the TEG awards. Those
four are: Highline College Foundation for $2,000, Federal Way Harmony Kings for $2,000,
USSSA Washington Fast Pitch for $3,500, and Pacific Bonsai Museum for $3,000. The
other two applicants were the Federal Way Symphony and the Husky Swimming
Foundation. Husky swimming event was not chosen because it is a promotion to increase
scholarship money at the collegiate level to have a swim team at UW. This is not to create
a measureable impact on tourism in Federal Way. The three important categories that the
dollars are to be use for include: marketing Federal Way, provide a capital improvement
plan to enhance tourism and tourism and outreach. A map is included in the packet to
show the 50 mile radius which is included in the State’s definition of a tourist. This is an
increase in the last year and a half from the 25 miles radius. There will be a year-end
tourism and economic impact report to the Council. Councilmember Duclos would like
specific application criteria so that potential applicants know the guidelines before they
apply.
Motion to approve and forward the Jan-June Tourism Enhancement Grant (TEG) Awards
Recommendation to the December 1, 2015 consent agenda for approval; motion
seconded and carried 3-0.
Community Center Pool Chemical Vendor Contract: Presented by Recreation
Coordinator, Craig Feldman
Amendment to the Orca Pacific contract – asking for $48,000. There was an increase in
cost of chemicals to the distributor. This is the last year the contract can be amended.
This is an inter-local agreement with King County.
Motion to approve and forward the Community Center Pool Chemical Vendor Contract
to the December 1, 2015 consent agenda for approval; motion seconded and carried 3-
0.
Tuesday, November 24, 2015 Page 2
Authorization to Purchase Spray Park Equipment for Town Square Park: Presented by
Parks Director, John Hutton.
The request is to purchase mechanical equipment not to exceed $179,496. The fountain is
still in the final design stage. There will be a 50 ft concrete pad with spray nozzles
controlled by a computer. There will be large artistic feature in the middle that will
function as a fountain with the spray park on or when the spray park is off. The Arts
Commission approved concept for the center section. The centerpiece is not climbable.
Public Recreational Immunity prevents the City from being held liable in case of accident
except for negligence. The cost per year to operate the spray park has not been finalized
yet. Councilmember Duclos thinks this should be in an open meeting instead of consent
and put on the City Council business agenda.
Motion to approve and forward the Authorization to Purchase Spray Park Equipment for
Town Square Park to the December 1, 2015 to the business agenda; motion seconded
and carried 3-0.
Court Security Contract: Presented by Court Administrator, Susanne White.
Seven different security agencies presented quotes. It was determined that Pierce County
Security is exactly what Municipal Court felt that they need, even if Pierce County Security
was not the lowest quote. Municipal Court is asking for an increase in the security budget
of $5,000 in 2016 (totaling $79,848) and $10,000 in 2017 (totaling $84,848) to cover a full
time and a part time guard. This would be a two year contract. The $10k will be in the
budget amendment in March 2016.
Motion to approve and forward the Court Security Contract to the December 1, 2015
consent agenda for approval; motion seconded and carried 3-0.
Federal Way Financial Window: Presented by Councilmember, Martin Moore.
Wants to use Opengov to simplify the budget, engage the public, and move the City into
the 20th Century. This is mainly a Finance System and not IT. Councilmember Duclos
would like to have Councilmembers to put together questions about Opengov and how it
relates to the City. Councilmember Celski spoke directly with the Opengov representative.
There are hundreds of applications for which this can be used. It can be adapted to what
the contracting city wants to tell the citizens. Councilmember Celski thinks we need to be
Tuesday, November 24, 2015 Page 3
on the cutting edge of technology. All committee and councilmembers present would like
more research and information. Once that is completed to satisfaction, an RFP should be
generated. A survey to the public could be made and used as part of the rebranding
effort. Councilmember Duclos would like this put on the Retreat Agenda.
No further action taken.
Resolution: 2016 Fee Schedule: Presented by Finance Director, Adé Ariwoola.
A revised copy of the fee schedule was presented showing 2015 and 2016 for comparison.
In 2016 there will be a thorough review. The small increases now are to align us more
with neighboring cities. The fee increase changes will be gradual. Councilmember Duclos
requested that school district officials attend the December 1, 2015 City Council meeting
and explain the reduction in their impact mitigation fees.
Motion to approve and forward the Resolution: 2016 Fee Schedule to the December 1,
2015 consent agenda for approval; motion seconded and carried 3-0.
MONTHLY FINANCIAL REPORT – October 2015: Presented by Finance Director, Adé
Ariwoola.
Mr. Ariwoola summarized the Monthly Financial Report for October 2015. Notable areas
include:
• Dumas Bay Centre showed an increase of 19.6%. The staff has improved the
efficiency of DBC & FWCC. Councilmember Honda wanted to know if there is there
a way to start a fund to remodel. She would like to see a private
partnership/investors. Councilmember Maloney would like to see this item put on
the Retreat agenda.
• Hotel & lodging tax is up as well as restaurant food sales.
Motion to approve and forward the October 2015 Monthly Financial Report to the
December 1, 2015 consent agenda for approval; motion seconded and carried 3-0.
VOUCHERS - October 2015: Presented by Finance Director, Adé Ariwoola.
On page 198 there were refunds for people not attending class. Councilmember Honda
inquired about the item listed as Advertising for Mayor Ferrell on page 206. Mr. Ariwoola
said this is a misnomer. He will look in to the description and email the councilmembers Tuesday, November 24, 2015 Page 4
as to why it is listed as such. Chief of Staff Wilson said he has not seen anything campaign
related or directly for Mayor Ferrell. Councilmember Honda also had a question about an
item on pg 217, regarding the Enchanted Parks.
Motion to approve and forward the October Vouchers to the December 1, 2015 consent
agenda for approval; motion seconded and carried 3-0.
NEXT MEETING: Tuesday, January 26, 2015 @ 4:30 pm
MEETING ADJOURNED: 6:45 p.m.
Tuesday, November 24, 2015 Page 5